ABBYY Hot Folder & Scheduling
(available only in ABBYY FineReader 8.0 Corporate Edition) The previously available feature for automatically scanning folders for incoming images and processing these images has been extended in the new version of ABBYY FineReader. Scheduled processing capabilities have been added to allow you to utilize your computer for document conversion purposes when it is not occupied by your normal activities, for example at night time.
Chapter 1 Working with ABBYY FineReader
Chapter Contents: Installing and Starting ABBYY FineReader Acquiring the Image Page Layout Analysis Recognition Checking and Editing Text Saving into External Applications and Formats Working with Batches Automated Tasks Network Document Processing
Installing and Starting ABBYY FineReader
This chapter provides detailed instructions on installing ABBYY FineReader, outlines the system requirements of the program and offers instructions for installing the program on workstations and networks. ABBYY FineReader 8.0 includes a specialized installation program that automates the setup process. To ensure proper installation, always use the ABBYY FineReader CDROM for installation.
Software and Hardware Requirements
ABBYY FineReader 8.0 requires the following: 1. A PC with Intel Pentium/Celeron/Xeon, AMD K6/Athlon/Duron/Sempron or compatible processor (500 MHz or higher). 2. Operating System: Microsoft Windows Server 2003, Microsoft Windows XP, Microsoft Windows 2000. (To work with localized interfaces, corresponding language support is required.) 3. Memory: 128 MB RAM. In a multiprocessor system, an additional 16MB of RAM is required for each additional processor. 4. Hard disk space: 250MB for typical program installation and 100MB for program operation. 5. A TWAINcompatible scanner, digital camera or faxmodem. 6. A video card and monitor (min. resolution 800600). 7. A keyboard, mouse or other pointing device.
Installing ABBYY FineReader
The installation program will guide you through installation of ABBYY FineReader. Please close all applications prior to installing ABBYY FineReader. To install ABBYY FineReader: 1. Insert the ABBYY FineReader 8.0 CDROM into the CDROM drive. The installation program will be launched automatically. 2. Follow the installation instructions. If the installation program does not launch automatically: 1. Click the Start button on the Taskbar and select the Settings/Control Panel item. 2. Doubleclick the Add/Remove Programs icon. 3. Select the Install/Uninstall tab and click the Install button. 4. Follow the installation program instructions. Installation options During the installation, you will be asked to select one of the two installation options: Typical (recommended) This option installs all components of the program, including all recognition languages. You will be prompted to choose a single interface language during installation. Custom installation This option allows you to choose to install only specific components of the program, including all available recognition languages. Consult the readme.htm file on the ABBYY FineReader CDROM if you encounter an error message. Note: If you wish to retain your user dictionaries and patterns from a previously installed version of ABBYY FineReader, do not uninstall the older version of the program prior to installing the new version. All existing user dictionaries and patterns will then be available for use in the latest version.

Solving Scanning Problems: Your Scanner does not Support TWAIN
Even if your scanner is not TWAINcompatible, you can still continue using ABBYY FineReader! Just do the following: 1. Create a new batch and open it. (If a batch is already open, skip this step.) 2. Set the correct recognition parameters (recognition language, document type, print type). 3. Select Start Background Recognition in the Process menu. 4. Scan the document you want to read using any image acquiring program your scanner works with. Do not close ABBYY FineReader. Save the scanned image in the folder you've saved the open ABBYY FineReader batch to; the file name should be 0001.TIF. ABBYY FineReader will pick up the image automatically and read it. Note: If there are some pages in your batch already, the first scanned image file name should not be 0001.TIF, but XXXX.TIF, where XXXX is the number of batch pages plus one. For example, if there are 10 pages in your batch, the first scanned image file name should be 0011.tif. If you scan one more file, it should be named 0012.TIF, and so on. 5. Scan the second document and save it as 0002.TIF, etc. 6. Press F5 to update the page list. 7. Select Stop Background Recognition in the Process menu to stop recognition. So ABBYY FineReader will read step by step all the pages you want it to read.
Opening Images and PDF Files
You can recognize image files without using a scanner (see the list of supported image formats under "Supported Image Formats"). To open an image: Click on the downwardpointing arrow to the right of the 1Scan button and select the Open Image item in the local menu. An Open caption will replace the Scan caption on the button. Select Open Image from the File menu. In Windows Explorer, rightclick the image file you want to open and select Open with ABBYY FineReader from the local menu. If ABBYY FineReader is running, the image will be added to the current batch. Otherwise, the program will be launched and the most recently used batch opened before the image is added. In Microsoft Outlook or Windows Explorer, click on the image file you want to open and drag it onto the minimized ABBYY FineReader window. The image will be added to the current batch and opened in the Image window. Select one or several images in the Open dialog. The selected images will be displayed in the Batch window, and the last selected image displayed in the Image and Zoom windows. All selected images are copied into the batch folder. See the "General Information on Working with Batches" section for more information on batch organization and a description of how pages are displayed within batches. Tip: If you want the opened images to be recognized right away, select the Open&Read mode: 1. Select the Open&Read item in the Process menu or just press CTRL+SHIFT+D. The Open dialog will open. 2. Select the images for recognition in the Open dialog.

Additional Recommendations Insufficient lighting will cause the camera to increase expositions, which may have an adverse effect on the sharpness of the resulting picture. Try the following: Enable the antishake system, if available. Use autorelease to prevent the shaking of the camera caused by pressing the shutter release button.

What do I do if.

The picture is too dark and lowcontrast Try using additional light sources. Otherwise, open up the aperture. The picture is not sharp enough Autofocus may not work properly in poor lighting or when trying to photograph the document from a close distance. In poor lighting conditions, try using an additional light source. When photographing a document from a close distance, try using the Macro (or Close Up) mode. Otherwise, focus the camera manually if manual focus is supported by your camera. If only a part of the picture is blurred, try a smaller aperture. Increase the distance between the document and the camera and use the maximum zoom. Focus on a point somewhere in between the center and a border of the image. The flash causes a glare in the center of the picture Turn off the flash. Otherwise, try photographing from a greater distance.

Working with an Image

Despeckle image
The recognized image may contain a large amount of "dust" (i.e. excess dots) if the original is mediumtolow print quality. Dust, when it resides close to character outlines, may adversely affect recognition quality. To decrease the number of dots: Select Despeckle Image from the Image>Image Adjustment menu. To despeckle a particular block: Select Despeckle Block from the Image>Image Adjustment menu. Note: Despeckling may decrease recognition quality if the original document is very faint or contains a light font. Very small characters, such as periods or commas, and parts of very thin characters may disappear.

Change image resolution

Image resolution shows the fineness of detail that can be distinguished in an image and is measured in dots per inch (dpi). ABBYY FineReader shows best OCR performance when vertical and horizontal resolution is the same and is in the range from 50 to 3200 dpi. The recommended range is 200600 dpi, and the recommended setting is 300 dpi. If image resolution is too small or too large, this may have an adverse effect on the quality of OCR. Some image formats, e.g. *.bmp files, have no resolution. Sometimes an image may have nonstandard resolution, e.g. 204*96 dpi, which may also adversely affect the quality of OCR. ABBYY FineReader checks the resolution of each image and corrects if required, leaving the image dimensions unchanged. Images whose resolution has been corrected by the program are marked with in the Batch window. Place the mouse cursor over such an image to see a popup tip. If OCR quality for a particular image is poor, changing its resolution may help improve the quality. To change the resolution of an image marked with. In the Batch window, select the image marked with whose resolution you wish to change. If the popup tip says that the image has invalid resolution, select the Correct Resolution command from the Image menu.

3. Note:

If necessary, move the block border.
1. You can alter block borders by adding new nodes (splitting points). Use the mouse to move split border segments in any direction. To add a new node, press SHIFT, place the mouse pointer to where you want a new node (the pointer will become a cross) and click on the border. A new node will be created. 2. ABBYY FineReader imposes certain limitations on block form. To be successfully recognized, text lines within blocks must be unbroken. To enforce these requirements, ABBYY FineReader automatically corrects block borders as parts are added or deleted. For example, if you delete a portion from the top or bottom of a block, a whole block corner will automatically be cut. Similarly, if you try to cut off a part from between the two upper or lower corners, the application will cut the right block corner (upper or lower) as well. The program will also forbid operations that involve moving the segments that form the block borders. To select a block or a group of blocks: tool and click on the desired block or press the left mouse button and draw a rectangle around all Select the the blocks you want to select. Note: You can select one or more blocks using the block drawing tools. To select several blocks at once hold down SHIFT or CTRL with one of the following tools activated: , , or. Drag the arrow over the blocks you want to select. To invert the ,
selection (i.e. to select an unselected block or vice versa), hold down the CTRL key while one of the following tools is activated: , or and drag the arrow over the desired blocks. To move blocks: Hold down ALT with one of the following tools activated: To renumber blocks: , , , or and move the blocks.
1. Select the tool. 2. Click the blocks in the desired order. The contents of blocks will be displayed in the output text in the same order. Note: If you renumber blocks on a previously recognized image, the recognized text in the draft mode of Text window will be re arranged to reflect the new numbering. To delete a block: tool and click the block you wish to delete, or Select the Select the blocks you wish to delete and press DEL on the keyboard. Note: If you delete a previously recognized block, its associated text in the Text window will be deleted as well.

Set the following new language group parameters (all parameters are set in the Language Group Properties dialog): 1. Group name. 2. Languages contained in the group. Note: 1. If you know that your text will not contain certain characters, you may wish to specify these socalled prohibited characters in the relevant language group's properties. Specifying such characters can increase both recognition speed and quality. To specify prohibited characters, click the Advanced button in the Language Group Properties dialog. The Advanced Language Group Properties dialog will open. Specify the set of prohibited characters in the Prohibited characters line.
By default, the newly created user language group will be saved in the batch folder. In the case of ABBYY FineReader Corporate Edition, you can specify the destination folder. For more information on group work with user languages and dictionaries, see "Group work with the same user languages and user dictionaries".
Checking and Editing Text
Once recognition is over, you will see the recognized text displayed in the Text window. The Text window is ABBYY FineReader's builtin editor, used to check recognition results and edit any recognized text. The ABBYY FineReader text editor has two distinctive features: 1. A builtin spelling check system (see the list of languages with spell check support under "Supported Languages"). 2. A convenient visual aid: the source image of the text line being edited is displayed in the Zoom window. The builtin spelling checker features: 1. Tools for finding uncertain words (words containing uncertain characters). 2. Tools for finding misspelt words. 3. Tools for adding unknown words to the ABBYY FineReader dictionary. Adding words to the dictionary improves recognition quality.
Checking Text in ABBYY FineReader
Uncertainly recognized characters and words not found in dictionary are highlighted in different colors. By default, light blue is used for uncertain characters and pink for words not found in the dictionary. To change the colors used: Select the Uncertain Character (or Not in Dictionary word) item followed by the color of your choice in the Color item on the View tab (Tools>Options menu) in the Appearance group. To check recognition results: 1. Click the 3Check Spelling button on the WizardBar toolbar (or select the Check Spelling item in the Tools menu). The spelling checker looks for uncertain words, words not found in dictionaries and misspelled words. To check spelling, click this button or press F7.
The Check Spelling dialog will open.
There are three windows in the Check Spelling dialog. The top window is similar to the ABBYY FineReader Zoom window and displays the original image of the word. The middle window displays the word itself, and the line above displays the name of the error type. The Suggestions window at the bottom provides you with replacement suggestions (if any exist). Note that suggestions are based on the dictionary selected in the Dictionary language dropdown list; any language may be chosen from this list. Note: You can enlarge the Check Spelling dialog to make it easier to check and edit text. Simply click the dialog border; the mouse pointer will become a doubleheaded arrow. Drag the border to make the dialog larger or smaller. If words have been misspelt, you can do one of the following: 28

Click the Ignore button to leave the word unchanged. Click the Ignore All button to leave all such words in the text unchanged. Note. When you click the Ignore or Ignore All button, the "uncertain" flag is removed from the word, i.e. the system assumes that the word no longer contains any unrecognized or uncertain characters and no longer needs to be highlighted. As a result, when you export such words in PDF format and select the Replace uncertain words with images mode, the words for which the "uncertain" flag has been removed will not be replaced with images. Select a replacement suggestion and then click the Replace or Replace All button to replace the current word or all such words in the text. If no correct suggestion has been made for the word in the Suggestions window, you can enter one yourself in the middle window. (Important: when you switch to edit mode, certain buttons may change function and adopt new captions.) Click the Confirm (Confirm All) button to change the current word (or all such words) in the text and move to the next uncertainly recognized word. Click Add. to add the word to the dictionary. Once a word is added, the application will consider all subsequent occurrences of this word in any of its word forms to be correct. Click Options. to set the spelling check options. Click Close to close the dialog window. Moving between uncertain words button and button to move to the next or previous uncertain To check the recognition results quickly, you can use the word, respectively. You can also use the F4 (SHIFT F4) hotkey to navigate between uncertain words.
Check and Edit Text Options
These options are set on the Check Spelling tab (Tools>Options menu). Error display level Note: This option must be set before you start recognition. In the Error display level list, you may select the following values: None recognition errors are not highlighted. Standard unrecognized and uncertainly recognized characters are highlighted. Thorough the same as Standard, words not found in the dictionary are highlighted too. Note: The number of errors displayed in the Text window will change after you rerecognize the page. Stop at words with uncertain characters If you set this option, the spelling checker will stop at words with uncertain characters. Stop at words not found in the dictionary If you set this option, the spelling checker will stop at words not found in the dictionary. If a word is not found in the dictionary, it may have been recognized incorrectly. Stop at compound words If you set this option, the spelling checker will stop at those words not in dictionary which can be either made up according to the available morphology models or from the words in the dictionary. Note: This option is set in the Legacy Options dialog. To open this dialog box, click the Legacy Options. button on the General tab in the Options dialog. Ignore words with digits and other nonalphabetic characters If you set this option, the spelling checker will treat all words with digits and other characters not included in recognition language as correct, unless they contain uncertain characters. Correct spaces before and after punctuation marks If you set this option, the spelling checker won't stop if it finds incorrect spaces before or after punctuation marks; it will just correct the spaces automatically. Note: This option is set in the Legacy Options dialog. To open this dialog box, click the Legacy Options. button on the General tab in the Options dialog.

Editing Text in ABBYY FineReader
Note: If the ABBYY FineReader Text window does not display characters correctly (i.e. "?" or "?" can be seen in place of some or all of the letters), this means that your current font does not support your recognition language alphabet in full. Select a font that supports your entire recognition set (for example, Arial Unicode or Bitstream Cyberbit) on the Save tab (Tools>Options menu) in the Fonts group, and recognize the document again. See Fonts for Recognition Languages that may be Displayed in Text Editor Incorrectly.
After a page is recognized, its text is displayed in the Text window. When you send your text to an external application, the text layout is retained according to the layout retention options chosen. Set these options on the Save tab (Tools>Options menu) and in the dialogs of the respective formats. Uncertainly recognized characters are highlighted. To cancel this feature, unselect the Highlight uncertain characters item on the View tab (Tools>Options menu). ABBYY FineReader editor features two document viewing modes: full mode (the full layout is displayed) and draft mode. In full mode blocks with recognized text, tables and pictures are displayed exactly as they are to be found on the original image. The complete original layout, therefore, is retained: columns, tables, pictures, and dropped capitals (oversized letters that take up several lines of space in a paragraph). The block in which the pointer is currently located is the active block. If the pointer is moved using the arrow keys, the order of navigation between blocks is determined by their numbering on the original image. If the amount of text inside a particular block becomes too large for the block concerned (e.g. following editing), parts of other inactive blocks may become invisible. If this is the case, the borders of the block(s) concerned will be displayed with red markers. When a block is active, its borders are enlarged so as to display the entire block text. The following text features are not displayed in draft mode: left indent; paragraph alignment (all paragraphs are aligned to the left); text and background color. A samesize font (12pt by default) is used throughout to display text in draft mode. Effects (bold, italic, underlined, superscript and subscript) are all retained. Switch between draft and full modes by clicking the (full mode) or (draft mode) buttons in the Text window.

Saving the Recognized Text in XLS Format
All saving options for XLS format are set on the XLS tab in the Formats Settings dialog. To open this dialog, click the Formats Settings button on the Save tab of the Options dialog or press CTRL+SHIFT+X. The following options enable you to customize the saving mode so that the resulting document is most suitable for later retrieval and processing: Ignore text outside tables This option allows you to save only tables and ignore the other recognition results. Convert numeric values to numbers This option converts numbers into the "Numbers" format in the XLS file. Microsoft Excel may perform arithmetical operations with cells of this format.
Saving the Recognized Text in PDF Format
All saving options for PDF format are set on the PDF tab in the Formats Settings dialog. To open this dialog, click the Formats Settings button on the Save tab of the Options dialog or press CTRL+SHIFT+X. The following options enable you to customize the saving mode so that the resulting document is most suitable for later retrieval and processing: Paper size options Save mode Tagged PDF option Picture and font settings Security options
You may select the default paper size that will be used for saving in RTF, DOC or Word XML format. To do this, specify the required paper size in the Default paper size dropdown list. Tips.
If you do not find a suitable paper size in the list, you can add your own custom paper size. In order to do this, select the Add custom paper size item from the list and in the dialog that appears specify the name, height and width for the custom paper size. If you want to retain the size of the original page, select the Keep original image size option.

Save mode

ABBYY FineReader offers you four PDF creation modes: Text and pictures only This option saves only the recognized text and the associated pictures. The page will be fully searchable and the PDF file size will be small. Page image only This option saves the exact image of the page. This type of PDF will be virtually indistinguishable from the original but the file will not be searchable. Text over the page image This option saves the background and pictures of the original document and places text over them. Usually, this PDF type requires more disk space than Text and pictures only and is fully searchable. In some cases there might be a slight difference from the original layout due to text being placed over the image. Text under the page image This option saves the entire page image as a picture and places recognized text 'invisibly' underneath. Use this option to create a document with an absolutely perfect original layout and with fulltext search capabilities.

4. Tips:

Packbits is a lossless compression method suitable for scanned blackandwhite images. LZW is a lossless compression method suitable for graphics and gray images. Note: In ABBYY FineReader 8.0, this compression method is only available for saving pictures together with recognized text.
Adding Document Properties
Document properties contain the title of the document, the name of its author, its subject and keywords. You can use document properties to sort or find files. These properties are applied to all pages within the batch. To set or change document properties: In the Batch window, select the batch page whose properties you wish to set or change and then select Document Properties in the File menu, or In the Batch window, rightclick the document whose properties you wish to set or change and then select Properties in the context menu. In the dialog that opens, enter the title, the name of the author, the subject of the document and keywords. Note: Not all file formats support document properties. The properties you specify will be added to documents in the following formats: DOC, XLS, HTM, PDF, and LIT.

Working with Batches

Batches are the main data depository in ABBYY FineReader, and contain scanned images, recognized text and other data. Most ABBYY FineReader settings are batch settings: scanning, recognition, saving options, etc. User patterns, user languages and user language groups are also property of a batch. New batches can be assigned the default batch settings, the settings of the current batch, or settings saved in an *.fbt file.
General Information on Working with Batches
ABBYY FineReader automatically creates a new batch upon starting. A batch may contain up to 9,999 pages. Tip: Saving similartype pages (e.g. pages from the same book, those written in the same language, or those with a similar layout) in the same batch is often useful, since it streamlines the work process. The Batch window displays a list of the pages contained in the open batch. To view a page, click on its icon or doubleclick on its page number. All files related to this batch page will open in the appropriate windows, i.e. the text file in the Text window, the image file in the Image window, etc. There are two ways of displaying pages in the Batch window: Batch View Description Thumbnails Batch pages are displayed as thumbnails (a miniature image of the original page). Additional icons appear on the thumbnails as the images are processed, to provide information about which actions have been performed on them (e.g. recognition, saving, etc.). Thumbnail images are particularly useful when searching for a particular batch page. To open an image, click on its thumbnail. Details This view provides detailed information about each batch page in the batch window and offers page lists organized by a userspecified feature. The batch window accommodates a large number of pages, which is useful when organizing large batches. Open a page by double clicking on it. To choose the page view in the Batch window: Click either or on the Standard toolbar, or Rightclick the Batch window and select the Batch Window>. item in the local menu. To customize the Batch window to display specific features or sort according to certain criteria: Rightclick the Batch window and select the Batch Window>Customize in the local menu. A dialog will open. Select the appropriate options on the Thumbnails and Details tabs of the dialog. You may select several different pages, or a number of consecutive pages, or all of the batch pages in a row: To select a number of consecutive pages, hold down the SHIFT key and click the first and then the last page of the group you want to select. To select several pages, hold down the CTRL key and click the desired pages. To select all batch pages, activate the Batch window and choose the Select All item in the Edit menu or press ALT+A.

Use the buttons on the Automation Manager toolbar to create, modify, delete or run automated tasks. The lefthand pane lists the available automated tasks. The automated tasks shipped with ABBYY FineReader are marked with
custom automated tasks are marked with. Automated tasks which cannot be run on your computer are marked with. Clicking an automated task in the lefthand pane displays its steps in the righthand pane. Note: If you want recognized text to be sent to another application, this application must be installed on your computer. Automated tasks which are programmed to send recognized text to applications which are not installed will not run. Such automated tasks will not be displayed in the dropdown list at the right of the Scan&Read button or in Process>Automated Tasks.

Button name New Export.

Button description Creates a new automated task. The Automation Wizard will help you select the required steps and make the settings. Exports an automated task to a file which can be used on other computers. In the Export Automated Task dialog that opens, specify an *.fta file to which the automated task will be saved. Note: By default, ABBYY FineReader saves automated tasks in %UserProfile%\Local Settings\Application Data\ABBYY\FineReader\8.00. Imports an automated task. In the Import Automated Task dialog, select an *.fta file you wish to import and a folder where it will be stored. Modifies the properties of the selected automated task. The Automation Wizard will help you select the required properties. Note: You cannot modify automated tasks shipped with ABBYY FineReader. However, you can copy such tasks and then modify these copies. Copies an automated task. The copy of an automated task will be added to the list of available automated tasks immediately after its original. Deletes an automated task. Note: You cannot delete automated tasks shipped with ABBYY FineReader. Runs an automated task.

Import.

Modify

Copy Delete Run

Tip: To rename an automated task, rightclick the task and select Rename in the local menu.

Step 2. Read All Images

Here you need to select recognition options. Options available at step 2 1. In the Recognition language dropdown list, select the language of the texts on the images. Note: You can select more than one recognition language. 2. Under Recognition mode, select: Thorough (in this mode, ABBYY FineReader will read even poor quality images), or Fast (this mode is only recommended for images with good quality and simple layouts). 3. Under PDF Recognition, select: Extract text from PDF (in this mode, ABBYY FineReader will extract text data from PDF files and use it for recognition), or Recognize PDF files as images (this option is useful for PDF files with nonstandard encoding. In this case text content can only be recovered with OCR). 4. In the Hyperlinks group: Select the Highlight hyperlinks option if you wish ABBYY FineReader to highlight hyperlinks found in the recognized text with the color selected in the Color field. To select or change the color, click the Color button to the right of the option and select the color in the dialog that appears. 5. Under Training, select if you wish to user patterns to be used. Do not use user patterns. This option is selected by default. Select Use user patterns if you wish ABBYY FineReader to use user patterns for OCR. For details, see. 6. Under Use block template, provide the path to a block template if you wish ABBYY FineReader to use a block template when analyzing the layout of the images.

Step 3. Save Document

Here you need to select a folder where the resulting documents will be stored and select a file format for the documents. Options available at step 3 1. Under Specify output folder, provide the path to the folder where the recognition results are to be stored. 2. Under Saving options: In the Save as type dropdown list, select the file format in which you wish to save the results. Click the Format Settings button to the right to select additional options for the format. 3. If you have selected the Check once at start time mode at Step 1, select the following options in the Specify output file(s) group: File options Create a separate file for each page saves each page into a separate file; Name files as source images saves each page into a separate file with the same name as that of the original image; Create a new file at each blank page treats the whole batch as a set of page groups, each group ending with a blank page. The pages from different groups are saved into different files with names that are formed from a userspecified name with an index appended: 1, 2, 3 and so on; Create a single file for all pages saves all pages to a single file. In the Name field, provide a name for the file to which recognized text will be saved. Note: If you have selected the Continually watch folder for incoming images mode, the Specify output file(s) group indicates that output files with recognized text will be named as source images as the file and naming options are not available in this mode. 4. Check the Save batch option if you wish to save the ABBYY FineReader batch. Click Browse. to select a folder where the batch is to be stored. Note: The Save batch option is not available for the Continually watch folder for incoming images mode (see Step 1). Tip. You can add several saving steps to save recognition results in multiple formats. In the Save as type dropdown list, click (Select multiple formats) and in the dialog that opens select the formats in which you wish to save recognition results.

ABBYY FineReader saves image files in the following formats:
BMP: black and white, gray, color PCX: black and white, gray JPEG/JPEG 2000: gray, color TIFF: black and white uncompressed, CCITT3, CCITT4, Packbits, ZIP gray uncompressed, Packbits, JPEG, ZIP RGB uncompressed, JPEG, ZIP multipage TIFF PNG: black and white, gray, color

Hot Keys

Menu File Command Open an image from a file Scan an image Stop scanning Create a new batch Open a batch Save pages Email pages Save an image to a file Email images Edit Undo the last action Redo the last action Cut the selection and put it on the Clipboard Copy the selection to the Clipboard Paste the Clipboard contents Find the specified text Find the next occurrence of the search text Search for and replace the specified text Advanced Search View Maximize the Batch window Show the Image window Magnify the image in the Image window Zoom out the image in the Image window Zoom in on selected blocks Show the Text window Show the Zoom window Properties Batch Open next batch page Open previous batch page Open page with specified number Close the current page Image Change the block type to Recognition area Change the block type to Text Change the block type to Table Change the block type to Picture Change the block type to Barcode Delete all blocks in the Image window and all recognized text in the Text window Delete all blocks and the recognized text in the Text window Split image in several parts Crop the unwanted edge areas from the image Correct image resolution Process Scan and read an image Press: CTRL+O CTRL+K Esc CTRL+N CTRL+SHIFT+N CTRL+S CTRL+M CTRL+ALT+S CTRL+ALT+M CTRL+Z CTRL+Enter CTRL+X CTRL+INS or CTRL+C CTRL+V or SHIFT+INS CTRL+F F3 CTRL+H ALT+F3 CTRL+0 CTRL+F2 CTRL+SHIFT+NUM+ CTRL+SHIFT+NUM CTRL+SHIFT+NUM* CTRL+F3 CTRL+F5 ALT+ENTER CTRL+NUM+ CTRL+NUM CTRL+G CTRL+F4 CTRL+1 CTRL+2 CTRL+3 CTRL+4 CTRL+5 CTRL+Del CTRL+SHIFT+Del CTRL+SHIFT+I CTRL+SHIFT+C CTRL+SHIFT+T CTRL+D
Select all text in the Text window, select all batch pages, or select all blocks on the open image CTRL+A
Open and read an image Open an image from a file Scan an image Stop scanning Read active or selected pages Read all batch pages Read active or selected blocks Analyze layout Analyze layout on all batch pages Spell the recognized text Move to the next error or uncertain word Move to the previous error or uncertain word Save pages Email pages Save an image to a file Email images Open the Automation Manager dialog Tools Opens the Automation Manager Start Hot Folder & Scheduling Spell check the recognized text View Dictionaries Open the Language Editor dialog to create and edit languages and language groups Open the Pattern Editor dialog to create and edit the user's patterns Open the Options dialog Window Open the next window Open the previous window Open the Batch window Open the Image window Open the Text window Open the Zoom window Switch to the Advanced search window Open the Advanced search window Help General Open Help Make the selection bold Make the selection italic Underline the selection Go to the next table cell