Reviews & Opinions
Independent and trusted. Read before buy Scansoft Omnipage PRO!

Scansoft Omnipage PRO

Manual

Preview of first few manual pages (at low quality). Check before download. Click to enlarge.
Manual - 1 page  Manual - 2 page  Manual - 3 page 

Download (English)
Scansoft Omnipage PRO, size: 9.7 MB
Instruction: After click Download and complete offer, you will get access to list of direct links to websites where you can download this manual.

About

Scansoft Omnipage PROScanSoft OmniPage Pro X for Macintosh - Mac - CD-ROM - English

V.10 Complete package, 1 user: Standard

OmniPage Pro X for Macintosh is the most powerful recognition software ever released for Macintosh. It combines the power of two redeveloped engines, using new technologies to share and compare recognition results. This new foundation of technology delivers results that are 40% better than previous Mac versions and nearly 50% better than competitive products. OmniPage Pro extends its recognition capabilities to 59 recognized languages. Improved grayscale performance allows it to create acceptabl... Read more

 

[ Report abuse or wrong photo | Share your Scansoft Omnipage PRO photo ]

User reviews and opinions

<== Click here to post a new opinion, comment, review, etc.

Comments to date: 1. Page 1 of 1. Average Rating:
carl 8:24pm on Wednesday, April 28th, 2010 
Paper to Digital Conversion is so Easy Omnipage 11 is the fastest and easiest way to convert your paper based douments into editable digital files.

Comments posted on www.ps2netdrivers.net are solely the views and opinions of the people posting them and do not necessarily reflect the views or opinions of us.

 

Documents

doc0

Tech Notes

ScanSofts web site at www.scansoft.com contains Tech Notes on commonly reported issues using OmniPage Pro 14. Web pages may also offer assistance on the installation process and troubleshooting.

Glossary

This guide does not include a glossary. The online Help has a comprehensive glossary, with its own alphabetical index and a table of contents. Please consult it if you want to find the meaning of a term used in this guide or in the program.

When to go online

This guide concentrates on providing background understanding of program features, suggesting also what they can be useful for. The online Help provides mainly numbered procedures. Turn to online Help for the following items or for grater detail on the following topics:
Keyboard guide Settings guidelines Manual training Export Converter options Using the Text Editor On-the-fly zoning and editing

Chapter 1

Installation and setup
This chapter provides information on installing and starting OmniPage Pro 14. It presents the following topics:

System requirements

The minimum requirements to install and run OmniPage Pro 14 are:
A computer with an Intel Pentium III processor or equivalent Microsoft Windows 98 (from second edition), Windows Me, Windows NT 4.0 (from Service Pack 6), Windows 2000 (from Service Pack 2), Windows XP or Windows Server 2003 Microsoft Internet Explorer 5.01 with at least Service Pack 2 128MB of memory (RAM), 256MB recommended 135MB of free hard disk space for application and sample files plus 40-45MB working space during installation. Additionally:
20-67 MB per RealSpeakTM module (343 MB for 9 languages) 2 MB per ASR speech recognition language (15MB for 7 languages) * 18 MB for ScanSoft PDF Converter * 3.4 MB for ScanSoft PDF Printer Driver *
5MB for Microsoft Installer (MSI) if not present (it is included in most Windows operating systems) Up to 5MB for system updates An SVGA monitor with 256 colors, but preferably 16-bit color (called High Color in Windows 2000 and Medium Color in XP) and a resolution of at least 800 x 600 pixels A CD-ROM drive for installation A Windows compatible pointing device A compatible scanner with its own scanner driver software, if you plan to scan documents. See the Scanner Guide at ScanSofts web site (www.scansoft.com) for a list of supported scanners Web access is needed for product registration, Scanner Wizard database updating and obtaining live updates for the program.

Recognition results should be saved from OPD files before installing any OmniPage Pro upgrade. These files may not be upwards compatible to newer OPD file formats, or possibly only the images will be retained when the files are upgraded. When you open an OPD created by OmniPage Pro 10, only images are loaded. When you open an OPD created by OmniPage Pro 11, images and recognized pages are loaded, but no zones are retained. All three are retained in OPD files originating from OmniPage Pro 12.

How to save to OPD

Saving to OPD is done from the File menu, or by using the Save button in the Standard toolbar. The title bar shows the OmniPage Document file name. If you intend to create an OPD, you can save it to this file type at an early stage, for protection. Then use the Save button to save it periodically as you work. Save it again at the end of your session. When you close the document or exit the program, you will be prompted to save the document as an OPD. You can include one or more saves to the OPD file type in a workflow, along with steps to save images or recognition results to other file types, see Creating workflows on page 98.
When saving, you have two file type choices: OmniPage Document or OmniPage Document (Extended). The latter allows you to embed a user dictionary, training file or zone template file in the OPD. This can increase file size considerably but makes the OPD more portable. To embed any of these items, load them before the save to the OmniPage Document (Extended) file type.

How to load an OPD

Select Open OPD. from the File menu. The file type OmniPage Document includes both normal and extended OPDs. Choose the required file. An embedded user dictionary, training file or zone template can be resaved to a named file. Opening an OmniPage Document is also available as a workflow step.

Settings

The Options dialog box is the central location for OmniPage Pro settings. Access it from the Standard toolbar or the Tools menu. Contextsensitive help provides information on each setting. In overview, the settings panels are: OCR Use this to specify recognition languages, additional characters and a user or professional dictionary. Click the checkbox before a language to select or deselect it. Multiple selection is possible; select only languages appearing in the document to be recognized. The top items are the recently selected languages. Key in the first letters of a language to jump to it. You can also choose to optimize processing for speed or accuracy, define a reject character, handle font matching and provide a custom layout description. See page 51. Scanner Use this to define page size and orientation for scanning. You can also make brightness and contrast settings and define options for scanning multi-page documents, with or without an Automatic Document Feeder (ADF). You can change scanner setup settings or install a new scanner or change the default scanner. See Input from scanner on page 49. This

Settings 31

panel is not available if you requested display of your scanners native TWAIN interface when you set up your scanner. See Setting up your scanner with OmniPage Pro on page 14. Direct OCR This feature provides OCR services directly from your favorite word processor or similar application. Use this panel to register and unregister applications for Direct OCR and to enable or disable this service. You can also specify automatic or manual zoning and whether proofreading is desired or not. See How to set up Direct OCR on page 44. Process Use this to define where new images should be placed in the document, to request prompting for more pages when scanning, to specify two-page scanning for handling books, and other settings. Proofing Use this to define whether proofreading should begin automatically after recognition. Define also whether IntelliTrain should run, and use it to load or work with a training file. See Proofreading OCR results on page 65. General Change the interface language here. Enable an OmniPage icon on your taskbar that will list your workflows for quick start processing. Enable automatic detection of online updates and other settings. Text Editor Use this to show or hide some features in the Text Editor, to define the unit of measurement to be used and to turn word wrapping on or off. See Text and image editing on page 73.
Some settings have an effect only on future recognition. Examples are the recognition languages, a training file or scanner brightness. These settings should be correctly adjusted before you start processing. To have changes in these settings applied to already recognized pages, you will have to re-recognize them. Other settings are implemented immediately in all existing pages. Examples are Text Editor settings like word wrap or measurement units.

Chapter 3

Processing documents
This tutorial chapter describes different ways you can process a document and also provides information on key parts of this processing.
Quick Start Guide Processing overview Automatic processing Manual processing Combined processing Processing with workflows Processing from other applications (Direct OCR, PaperPort) Processing with the Batch Manager Defining the source of page images Describing the layout of the document Zones and backgrounds Automatic zoning Manual zoning Zone types and properties Working with zones Speed zoning Table grids in the image Using zone templates

Manual processing

Manual processing gives you more precise control over the way your pages are handled. You can process the document page-by-page with different settings for each page. The program also stops between each step: acquiring images, performing recognition, exporting. This lets you, for instance, change the page background and draw zones manually on each page. You start each step in the process by clicking the three numbered buttons on the OmniPage Toolbox. 1. Select 1-2-3 in the Workflow drop-down list. Click in the Standard toolbar or Options in the Tools menu to check or make settings in the Options dialog box. See Settings on page 31. 2. Select the desired value for the Get Page button from the drop-down list. You define the document source, which can be from image files or from a scanner. When scanning with the OmniPage interface, select a scanning mode and use the Scanner and Process panels of the Options dialog box to select settings. See Defining the source of page images on page 48. 3. Click the Get Page button. This either brings up a dialog box allowing you to name images files, or initiates scanning. Thumbnail images of each page can appear in the Image Panel, along with the current page image. Use status bar buttons to show or hide either of these. Acquired pages are summarized in the Document Manager. 4. All page images enter the program with a process background. Provided you draw no zones on these pages, they will be auto-zoned when recognition is requested. 5. You can manually draw and modify zones on one or more images and assign zone properties. Status bar buttons let you move to other pages. As soon as you draw a zone on a page, it takes on an ignore background. You can specify auto-zoning on parts of a page by drawing process zones. See Zones and backgrounds on page 53.
6. Select a value for the Perform OCR button. You describe the layout of the incoming pages. This value has an influence if auto-zoning runs on any pages. See Describing the layout of the document on page 51. You can also select a template to have its zones placed on the current page. See Using zone templates on page 61. 7. Click the Perform OCR button to have the current page recognized. To have selected pages recognized, make a multiple selection with the thumbnails or in the Document Manager (See Managing documents on page 26) and then click the Perform OCR button. Recognized pages appear in the Text Editor. 8. If you requested proofing, the OCR Proofreader dialog box displays suspect words one after the other from the recognized page(s). You can proof and edit the recognized text. See Proofreading OCR results on page 65. 9. Continue loading pages, performing OCR, editing, proofing and verifying as desired. You can change the reading order of page elements in the Text Editor. See Text and image editing on page 73. 10. Select a value for the Export Results button. You can save pages (current, selected or all) to file, copy them to Clipboard, send them as mail attachments or send them to other targets. Some targets are available only in OmniPage Pro 14 Office; others appear only if the target is detected on your system. Click the Export Results button. See Saving and exporting on page 79. Save the document as an OmniPage Document file from the File menu or Standard toolbar.

Input from scanner

You must have a functioning, supported scanner correctly installed with OmniPage Pro. See Setting up your scanner with OmniPage Pro on page 14. You have a choice of scanning modes. In making your choice, there are two main considerations: Which type of output do you want in your export document? Which mode will yield best OCR accuracy?
Scan black and white Select this to scan in black-and-white. This is not suitable if you want color in your output document, nor if you want pictures to look like so-called black-and-white photographs: they need grayscale scanning. For best OCR accuracy, use this for crisp black texts on a white or light background. Black-and-white images can be scanned and handled quicker than others and occupy less disk space. Scan grayscale Select this to use grayscale scanning. Choose this to keep black-andwhite photographs in the output document. For best OCR accuracy, use this for pages with varying or low contrast (not much difference between light and dark) and with text on colored or shaded backgrounds. Scan color Select this to scan in color. This will function only with color scanners. Choose this if you want colored graphics, texts or backgrounds in the output document. For OCR accuracy, it offers no more benefit than grayscale scanning (for a given resolution), but will require much more time, memory resources and disk space.
Defining the source of page images 49
Brightness and contrast Good brightness and contrast settings play an important role in OCR accuracy. Set these in the Scanner panel of the Options dialog box or in your scanners interface. The diagram illustrates an optimum brightness setting. After loading an image, check its appearance. If characters are thick and touching, lighten the brightness. If characters are thin and broken, darken it. Then rescan the page.
Unsuitable Tolerable Good Best Good Tolerable Unsuitable

Scanning with an ADF

The best way to scan multi-page documents is with an Automatic Document Feeder (ADF). Simply load pages in the correct order into the ADF. Place blank pages if you want to save your document to multiple output files using the Create a new file at each blank page option. See Saving recognition results on page 82. If you have a document longer than the capacity of your ADF, select Automatically prompt for more pages in the Process panel of the Options dialog box. Then a dialog box lets you add further page batches and signal when all pages are scanned.

50 Processing documents

You can scan double-sided documents with an ADF. A duplex scanner will manage this automatically. For non-duplex scanners, select Scan double-sided pages in the Scanner panel of the Options dialog box. Then you can scan the document in just a few passes, with even pages grouped together and odd pages also grouped. OmniPage Pro will merge the pages for you.

52 Processing documents

Zones and backgrounds
Zones define areas on the page to be processed or ignored. Zones are rectangular or irregular, with vertical and horizontal sides. Page images in a document have a background value: process or ignore (the latter is more typical). Background values can be changed with the tools shown. Zones can be drawn on page backgrounds with the tools shown:
Backgrounds Process Zones Process Ignore Ignore Text Table Graphic
Process areas (in process zones or backgrounds) are auto-zoned when they are sent to recognition. Ignore areas (in ignore zones or backgrounds) are dropped from processing. No text is recognized and no image is transferred.

Automatic zoning

Automatic zoning allows the program to detect blocks of text, headings, pictures and other elements on a page and draw zones to enclose them. It assigns zone types and properties to those zones. Auto-zoning runs on whole pages when you do automatic processing, unless you have a template loaded. A workflow can contain auto-zoning. You can also specify auto-zoning when doing manual processing, as follows: Auto-zone a whole page Acquire a page. It appears with a process background. Draw no zones on it and check in the Layout Description drop-down list that a zone template is not loaded. Click the Perform OCR button. You can select several zone-less pages to have them auto-zoned and recognized together. Auto-zone a part of a page Acquire a page. It appears with a process background. Draw a zone. The background changes to ignore. Draw text, table or graphic zones to enclose areas you want manually zoned. Draw process zones to enclose areas you want auto-zoned. After recognition the process zones will be replaced with one or more text, table or graphic zones.

Zones and backgrounds 53

Auto-zone a page background Acquire a page. It appears with a process background. Draw a zone. The background changes to ignore. Draw text, table or graphic zones to enclose areas you want manually zoned. Click the Process background tool (shown) to set a process background. Draw ignore zones over parts of the page you do not need. After recognition the page will return with an ignore background and new zones round all elements found on the background.

Manual zoning

First we present two examples on zones and backgrounds. Then we detail the zone types. Lastly we explain how to draw and work with zones. In these examples the numbers refer to the table on the following page. Drawing zones on an ignore background:
Before recognition: After recognition: Background remains as ignore. Zone 4 returns as a set of zones, in this case to handle three columns of text and a photo.
Drawing zones on a process background:
Before recognition: After recognition: Background is changed to ignore. Zone 6 is absorbed into the background. All zones on the left side of the page were automatically created.

Text zone Table zone Graphic zone Process zone Process background Ignore zone Ignore background
OCR runs and generates text. OCR runs, text is placed in a table grid. Image is embedded in recognized page. Auto-zoning creates one or more zones, decides their types and processes their contents. Nothing
Automatically drawn zones and template zones have solid borders:
Manually drawn or modified zones have dotted borders:
Zones do not have a reading order. Reordering of recognized elements can be done in the Text Editor. See Text and image editing on page 73. On-the-fly zoning is described in chapter 4. See On-the-fly editing on page 75.
Zone types and properties
Each zone has a zone type. Zones containing text can also have a zone contents setting: alphanumeric or numeric. The zone type and zone contents together constitute the zone properties. Right-click in a zone for a shortcut menu allowing you to change the zones properties. Select multiple zones with Shift+clicks to change their properties in one move. The Image toolbar provides five zone drawing tools, one for each type. A zones type is shown by an icon in its top left corner, and by the icon and zone border color. Here are the tools and the colors: Process zone (blue) Use this to draw a process zone, to define a page area where auto-zoning will run. After recognition, this zone will be replaced by one or more zones with automatically determined zone types. You normally draw

Zones and backgrounds 55

process zones on an ignore background. Draw a process zone to enclose columns of text to have them handled automatically. They will be decolumnized in the Text Editors NF view and RFP view, but kept in columns in True Page view. Ignore zone (olive) Use this to draw an ignore zone, to define a page area you do not want transferred to the Text Editor. Auto-zoning will not place zones here. To exclude a given page area from many pages (for example a header or page numbers), place an ignore zone in a template. You normally draw ignore zones on a process background. Text zone (brown) Use this to draw a text zone. Draw it over a single block of text. Zone contents will be treated as flowing text, without columns being found. If you want columns of text to be handled automatically, enclose them in a process zone. Table zone (blue) Use this to have the zone contents treated as a table. Table grids can be automatically detected, or placed manually as described in the next section. Table zones must be rectangular. The Text Editor displays the table in an editable grid. For many output file types, you can choose whether to export tables in grids or in columns separated by tabs. Graphic zone (green) Use this to enclose a picture, diagram, drawing, signature or anything you want transferred to the Text Editor as an embedded image, and not as recognized text. Embedded images can be exported with the document to target applications supporting graphics.

Text and table zones have a zone content setting. Alphanumeric contents validates all characters needed for your language choice. Recognition results from a numeric zone will contain only numbers and number-related punctuation. No letters will be placed. Use the zones shortcut menu to change this setting. Right-click outside a zone for a shortcut menu tailored for the whole image. It allows you to zoom in or out or rotate the image. When an image is rotated, all zones on it are deleted.

Working with zones

The Image toolbar provides zone editing tools. One is always selected. When you no longer want the service of a tool, click a different tool. Some tools on this toolbar are grouped. Only the last selected tool from the group is visible. To select a visible tool, click it. To select a hidden tool, hold down the mouse button on the triangle at the bottom right of the visible tool until the additional tools appear, then click the tool you want. Draw a single zone Select the zone drawing tool of the desired type, then click and drag the cursor. In these examples, this is shown by the arrow going from A to B. Dragging from top left to bottom right is also possible. Only rectangular zones can be drawn; zones (except table zones) can be made irregular after they are drawn. To resize a zone, select it by clicking in it, move the cursor to a side or corner, catch a handle and move it to the desired location. It cannot overlap another zone. Make an irregular zone by addition Draw a partially overlapping zone of the same type:
existing zone resulting zone

new zone

Join two zones of the same type Draw an overlapping zone of the same type.

existing zones

resulting zone
Make an irregular zone by subtraction Draw an overlapping zone of the same type as the background (in this example, on an ignore background).
existing zone on an ignore background new ignore zone
Split a zone Draw a splitting zone of the same type as the background (in this example, on a process background).
existing text zone on a process background

new process zone

60 Processing documents

Using zone templates
A template contains a page background value and a set of zones and their properties, stored in a file. A zone template file can be loaded to have template zones used during recognition. Load a template file in the Layout Description drop-down list or from the Tools menu. You can browse to network locations to load templates created by others. When you load a template, its background and zones are placed: on the current page, replacing any zones already there on all further acquired pages on pre-existing pages sent to (re-)recognition without any zones.
With manual processing the template zones in the first two cases can be viewed and modified before recognition. With automatic processing the template zones can be viewed and modified only after recognition. With workflow processing, a load template step can be followed by a manual zoning step, so you can see the template zones and modify or supplement them before recognition. Templates accept ignore and process zones and backgrounds. They can therefore be useful to define which parts of the pages to process with auto-zoning, and which parts to ignore. Process zones or process background areas from a template may be replaced during recognition by a set of smaller zones; specific zone types will be assigned to these zones. How to save a zone template Select a background value and prepare zones on a page. Check their locations and properties. Click Zone Template. in the Tools menu. In the dialog box, select [zones on page] and click Save, then assign a name and optionally a different path. Choose a network location to share the template file. Click OK. The new zone template remains loaded. How to modify a zone template Load the template and acquire a suitable image with manual processing. The template zones appear. Modify the zones and/or properties as
desired. Open the Zone Template Files dialog box. The current template is selected. Click Save and then Close. How to unload a template Select a non-template setting in the Layout Description drop-down list. The template zones are not removed from the current or existing pages, but template zones will no longer be used for future processing. You can also open the Zone Template Files dialog box, select [none] and click the Set As Current button. In this case, the layout description setting returns to Automatic. How to replace one template with another Select a different template in the Layout Description drop-down list, or open the Zone Template Files dialog box, select the desired template and click the Set As Current button. Zones from the new template are applied to the current page, replacing any existing zones. They are also applied as explained above. How to remove a template file Open the Zone Template Files dialog box. Select a template and click the Remove button. Zones already placed by this template are not removed. Template files can be deleted only from the operating system. How to include a template file in an OPD Load the template, then click the Save button in the Standard toolbar and choose the file type OmniPage Document (Extended). That means the template will travel with the OPD if it is sent to a new location. When the extended OPD file is opened later, the included zone template will be shown in the Zone Template dialog box as [embedded] and can be saved to a new named template file at the new location.

Templates are available in Direct OCR, in the Workflow Assistant and also for use in Batch Manager jobs.

Chapter 4

Proofing and editing
Recognition results are placed in the Text Editor. These can be recognized texts, tables and embedded graphics. This WYSIWYG (What You See Is What You Get) editor offers the following features, detailed in this chapter:
The editor display and views Proofreading OCR results Verifying text User dictionaries Languages Training Text and image editing On-the-fly editing Reading text aloud
The editor display and views
The Text Editor displays recognized texts and can mark words that were suspected during recognition with wavy underlines:
Green Non-dictionary words: These were recognized confidently, but are not found in any active dictionary: standard, user or professional. Blue Words with suspect characters: These contain unrecognized characters or are dictionary-approved words containing characters recognized with lower confidence. Red Suspect words: These are likely to be non-dictionary words with one or more suspect characters, but may also be suspect for other reasons.
Choose to have non-dictionary words marked or not in the Proofing panel of the Options dialog box. All markers can be shown or hidden as selected in the Text Editor panel of the Options dialog box. You can also show or hide non-printing characters and header/footer indicators. The Text Editor panel also lets you define a unit of measurement for the program and a word wrap setting for use in all Text Editor views except No Formatting view. OmniPage Pro 14 can display pages with three levels of formatting. You can switch freely between them with the three buttons at the bottom left of the Text Editor or from the View menu. Graphics and tables can appear in all views. Here are the main differences between the views: No Formatting view This displays plain decolumnized left-aligned text in a single font and font size, with the same line breaks as in the original document. Most formatting buttons and dialog boxes are disabled. Rulers are not displayed. You may find this view convenient for verifying and editing the text. Retain Fonts and Paragraphs view This displays decolumnized text with font and paragraph styling. The horizontal ruler is displayed. You may find this view convenient for verifying, editing and modifying the text together with its styling.

You are editing your unsaved training. This frame is grayed. It has been deleted. To undelete it, select it again and press the Delete key. Characters marked as deleted are really deleted when you close the dialog box.
Double-click a frame or press Enter to change its OCR solution. Enter the new solution in the text box that appears and press Enter. Changed assignations appear in red. This frame is selected. The top part shows the shape from the image. The bottom part shows the assigned OCR solution.

Text and image editing

OmniPage Pro has a WYSIWYG Text Editor, providing many editing facilities. These work very similarly to those in leading word processors. Editing character attributes In all views except No Formatting view, you can change the font type, size and attributes (bold, italic, underlined) for selected text. Use the Formatting toolbar or the Font dialog box from the Format menu. The latter also offers subscripts, superscripts and colored text or backgrounds. In No Formatting view, use the Formatting toolbar to specify one font type and size to be applied to the whole document. This is not used for export, nor transferred to other views; their previous settings are restored. Open the Font Matching dialog box from the OCR panel of the Options dialog box before OCR, to specify which fonts to use for texts entering the Text Editor. Editing paragraph attributes In all views except No Formatting view, you can change the alignment of selected paragraphs and apply bulleting to paragraphs. Use the Formatting toolbar or the Paragraph dialog box from the Format menu. The latter allows you to modify indents, line spacing and spacing between paragraphs. The Text Editors horizontal ruler lets you define indent and tab positions easily. Advanced tab settings are done in the Tabs dialog box from the Format menu. Numbered and bulleted paragraphs can be detected and edited. Paragraph styles Paragraph styles are auto-detected during recognition. A list of styles is built up and presented in a selection box on the left of the Formatting toolbar. Use this to assign a style to selected paragraphs. Use the Style dialog box from the Format menu to rename or modify a style and to define a new style. When you save a document to file, you can choose whether to export the paragraph styles with the document or not. This is valid only if the target application supports paragraph styles. Graphics You can edit the contents of a selected graphic if you have an image editor in your computer. Click Edit Picture in the Tools menu. This will
Text and image editing 73
activate the image editor associated with BMP files in your Windows system, and load the graphic. Edit the graphic, then close the editor to have it re-embedded in the Text Editor. Do not change the graphics size, resolution or type, because this will prevent the re-embedding. Tables Tables are displayed in the Text Editor in grids. Move the cursor into a table area. It changes appearance, allowing you to move gridlines. You can also use the Text Editors rulers to modify a table. Modify the placement of text in table cells with the alignment buttons in the Formatting toolbar and the tab controls in the ruler. When saving the document to some file types, you can choose whether to have the tables exported in grids or as tab separated or space separated columns. Hyperlinks Web page and e-mail addresses can be detected and placed as links in recognized text. Choose Hyperlink. in the Format menu to edit an existing link or create a new one. A new link can be to a web page or a file. Use a shortcut menu to delete a link. Turn hyperlink detection on or off in the Process panel of the Options dialog box. Editing in True Page Page elements are contained in text boxes, table boxes and picture boxes. These usually correspond to text, table and graphic zones in the image. Click inside an element to see the box border; they have the same coloring as the corresponding zones. The online Help topic True Page provides details on the operations summarized here. Frames have gray borders and enclose one or more boxes. They are placed when a visible border is detected in an image. Format frame and table borders and shading with a shortcut menu or by choosing Table. in the Format menu. Text box shading can be specified from its shortcut menu. To call up a shortcut menu, right-click inside an element away from a marked word. Multicolumn areas have pink borders and enclose one or more boxes. They are auto-detected and show which text will be treated as flowing columns when exported with the Flowing Page formatting level. Use shortcut menus to ungroup multicolumn areas and frames, allowing their

Workflow Assistant

This allows you to create and modify workflows. It is also used to create and modify Batch Manager jobs; see the next section. The Assistant offers a selection of steps, each represented by an icon. When you choose a step with settings, clicking Next brings up a dialog box allowing you to check and change them. You click Next again to receive a new set of step icons. At any moment in the process, the Assistant offers icons for all steps that are logically possible at that point.

Creating workflows

Select New Workflow. in the Workflow drop-down list, or from the Process menu. Or click the Workflow Assistant button in the Standard toolbar when no workflow is selected. The opening Assistant panel offers three starting points. Choose Fresh Start to begin with no steps in the workflow diagram on the right. Then click Next to choose your first step. Choose OmniPage Workflows to see a list of existing workflows. These are the four sample workflows plus any you have created. Select one as source. Its steps will appear in the workflow diagram on the right. This is illustrated in the following diagram. Choose Batch Manager jobs and then select one. Its steps appear in the workflow diagram, but all its timing instructions are ignored.
The starting point for your workflow will be an existing one.
Workflow diagram: The series of steps in your chosen workflow appear here.
This lists your workflows. Select one to see its steps in the panel on the right.
When you are satisfied with your choice, click Next.
If you selected a workflow or job as source, you proceed by modifying its steps and settings. See the next section. If you save the workflow to a new name, the changed settings apply to the new workflow only and are not written back to the workflow or job used as the source. Similarly, when you make a new workflow with Fresh Start as source, its panels present settings as they were last set in OmniPage Pro. Any changed settings enter the new workflow, but do not affect the settings in the program. We now describe the creation of a workflow from a fresh start. Click Next to proceed to the panel where the input is defined:
Choose one input step: Load Image Files: Choose this and click Next to define file names or request run-time prompting and input settings. Scan Images: Choose this and click Next to define scanner settings for the workflow. Open OmniPage Document: Choose this to open a partially processed OPD file that your new workflow should handle. Click Next to name the file. Use Current Document: Choose this to use a document in OmniPage Pro as input. Be sure OmniPage Pro is running with a suitable document when you start a workflow with this step. Other input: Depending on your OmniPage Pro version and computing environment, other input sources may be available.

Job operations, 104 Jobs creating, 102 disabling, 102 error messages, 103 file input, 102 folder input, 102 managing, 103 modifying, 103 page limit, 102 recurring, 105 running, 103 status, 103 timing instructions, 105 Jobs in Batch Manager, 47 Joining zones, 58
Header/footer indicators, 64 Hearing texts read aloud, 76 Help Context-Sensitive, 9, 23, 31 online, 9 Hiding or showing markers, 64 Hyperlinks, 74
Ignore backgrounds, 53 Ignore zones, 56 Image files conversion, 97, 116 input, 20, 48 opening, 115 reading order, 48 samples, 111 types, 115 Image input with cover pages, 106 Image Panel, 22, 24 Image toolbar, 22, 23 Images acquiring, 21, 40 backgrounds, 53 black-and-white, 81 color, 81 editing, 73 grayscale, 81 quality, 50 resolution, 27, 81, 113, 115 saving, 81, 115 size, 27
Fax recognition, 114 Features, new, 17 File embedding in OPDs, 30 File input for jobs, 102 Files as export target, 81 as image source, 48 retained on uninstalling, 118 separation options, 82, 91 types, 82 types for export, 83, 116 types supported, 115 Finding non-dictionary words, 65 suspect words, 65 Finish proofing in a workflow, 97 Finish zoning in a workflow, 97 Finishing a document, 39 Finishing workflows, 100
Keyboard guide for hearing texts, 77
Languages, 69 for recognition, 31, 113 for user interface, 32 Launch target application, 83 Launch workflows from desktop, 97 Layout description, 38, 51 Layout retention, 65 Layout, auto-detect, 51 Legal dictionaries, 66 Links to web pages, 74 Load Image File dialog box, 48 Loading a user dictionary, 68 OPD files, 29
training files, 72 zone templates, 52, 61 Location for new pages, 32
Mail, 39, 90 sending page images, 91 Managing documents, 26 Managing documents with PaperPort, 46 Managing jobs, 103 Manual processing, 25, 40 Manual training, 70 Manual zoning, 40, 53 Marked words in Text Editor, 64 Markers, 64, 66 Medical dictionaries, 66 Memory requirements, 12, 112 Menu bar, 23 Microsoft Word, opening PDF files in, 89 Minimum system requirements, 12 Modified pages, 26 Modifying jobs, 103 workflows, 101 zone templates, 61 Moving between pages, 26 table dividers, 60 MS Outlook, 90 Multicolumn areas, 24, 74 Multi-page image files, 48, 81, 115 Multiple column pages, 52 Multiple converters, 86 Multiple page selection, 26
New features, 17 New file on blank page, 48 New page placing in document, 32 No Formatting view, 64, 83 Non-dictionary words, 64 Non-printing characters, 64 Note column in Document Manager, 28 Numeric zones, 55
OCR automatic processing, 25, 38 Batch Manager, 47, 101 checking OCR results, 67 definition, 20 Direct OCR, 32, 44 manual processing, 25, 40
performing OCR, 21 poor performance during, 114 proofreading results, 65 settings, 31 settings for Direct OCR, 44 Workflows, 43 Office version of OmniPage Pro, 17 OmniPage Desktop, 22 OmniPage Documents definition, 29 purpose of OPD files, 30 saving as, 30, 80 OmniPage Documents Extended, 30 OmniPage Pro documents in, 21 earlier versions, 13 installing, 13 new features of, 17 registering, 17 reinstalling, 118 starting, 14 testing, 111 uninstalling, 118 OmniPage Pro 14 new features, 17 OmniPage Pro 14 Office, 17 OmniPage Toolbox, 22, 25, 38 OmniPage Workflow Starter, 97 Online HTML Help, 9 registration, 17 On-the-fly editing and zoning, 75 OPD files definition, 29 purpose of, 30 saving to, 30 template embedding, 61 Opening image files, 48, 115 Optical character recognition, 20 Optimizing brightness, 31, 50 Options dialog box, 31 Options for proofing, 32, 65 Options for saving, 85 Order of page elements, 75 Original image saving, 81, 115 Overview of document, 26 of processing, 34, 36 of processing steps, 21

doc1

OmniPage Pro Users Guide 7

Using this Guide

This guide is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on. We also assume you are familiar with your scanner and its supporting software, and that the scanner is installed and working correctly before it is setup with OmniPage Pro 12. Please refer to the scanners own documentation as necessary. The following conventions are used in this guide: Bold Italic

Non-serif

Introduces new terms and presents sub-headings. Names topics in the online Help system. Presents longer option texts in dialog boxes. Presents file names:

sample.tif

A note presents an item of additional information. A tip presents ideas for using program features to accomplish specific tasks.

Getting online Help

In addition to using this guide, you can use OmniPage Pros online Help to learn about features, settings, and procedures. Online Help is available after you install OmniPage Pro.

Online HTML Help

Open OmniPage Pros online Help at its top level by choosing Help Topics at the top of the Help menu. This allows you to see topics arranged in a Table of Contents, search an alphabetical list of keywords or make full-text searches through the topics. Other items in the Help menu provide access to useful topics or web pages. Press F1 as you are working with the program to see an online help topic relating to the current screen area, dialog box or warning message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window about a particular OmniPage Pro menu item, toolbar button, screen area or dialog box, in the following ways: Click the Help tool in the Standard toolbar to get the help icon. Click this on any item on the desktop outside a dialog box or warning message. Press Shift + F1 to get the same help icon. Use Shift + F1 to get contextsensitive help for shortcut menu items. Click the question mark button in the upper right corner of a dialog box and then click an item in the dialog box to see the popup window. Some dialog boxes or warning messages have their own Help button, or a help text. Click the button or the text to get information on the dialog or message box. Click anywhere to remove a context-sensitive popup Help window.

OmniPage Pro only recognizes machine-generated characters such as offset or laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.
Documents in OmniPage Pro
OmniPage Pro 12 handles documents one at a time. When you acquire your first image (from scanner or from file) a new document is started. Further acquired images are added to the same document, until you save and close it. A document in OmniPage Pro consists of one image for each document page. After you perform OCR, the document will also contain recognized text, displayed in the Text Editor, possibly along with graphics and tables. See The OmniPage Desktop on page 22.

Basic processing steps

There are two main ways of handling documents: with automatic processing or manual processing. See Automatic processing on page 38 and Manual processing on page 40. The basic steps for both processing methods are broadly the same: 1. Bring a set of images into OmniPage Pro. You can scan a paper document with or without an Automatic Document Feeder (ADF) or load one or more image files. The resulting images can appear as thumbnails in the Image Panel along with the image of the first page entered. The document pages are summarized in the Document Manager. See Defining the source of page images on page 48. 2. Perform OCR to generate editable text. During OCR, OmniPage Pro creates zones around elements on the page that will be processed, and then interprets text characters or graphics in each zone. Manual and template zoning are also possible. After OCR, you can check and correct errors in the document using the OCR Proofreader and edit the document in the Text Editor. 3. Export the document to the desired location. You can save your document to a specified file name and type, place it on the Clipboard, or send it as a mail attachment. You can save it as an OmniPage Document (OPD) as described later. You can save the same document repeatedly to different destinations, different file types, with different settings and levels of formatting. See Saving and exporting on page 77.
What is optical character recognition 21

The OmniPage Desktop

How to save to OPD

If you intend to create an OPD, you can save it to this format at an early stage, for protection. Use the Save button to save it periodically as you work. Save it again at the end of your session. The Save button saves the document to the name and file type of its last save. You can save your document repeatedly to different formats. If your first save was to another format (for instance.doc), use the item Save As. from the File menu to save it as an OPD. If a document is saved as an OPD, then you later save it to another format, it is not automatically resaved as an OPD. When you close the document or exit the program, you will be prompted to save the document as an OPD. The title bar shows the file name of the most recent whole-document save.

Settings

The Options dialog box is the central location for OmniPage Pro settings. Access it from the Standard toolbar or the Tools menu. Contextsensitive help provides information on each setting. In overview, the settings panels are: OCR Use this to specify recognition languages, a user or professional dictionary, a reject character and font matching. Click the checkbox before a language to select or deselect it. Multiple selection is possible; select only languages appearing in the document to be recognized. The top items are the recently selected languages. Key in the first letters of a language to jump to it. Scanner Use this to define page size and orientation for scanning. You can also make brightness and contrast settings and define options for scanning multi-page documents, with or without an Automatic Document Feeder (ADF). You can change scanner setup settings or install a new scanner or change the default scanner. See Input from scanner on page 49. This panel is not available if you requested display of your scanners native TWAIN interface when you set up your scanner. See Setting up your scanner with OmniPage Pro on page 14. Direct OCR This feature provides OCR services directly from your favorite word processor or similar application. Use this panel to register and unregister applications for Direct OCR and to enable or disable this service. You can also specify automatic or manual zoning and whether proofreading is desired or not. See How to set up Direct OCR on page 45. Process Use this to define where new images should be placed in the document, to request prompting for more pages when scanning, to specify two-page scanning for handling books, and other settings. You can change the interface language here.
Proofing Use this to define whether proofreading should begin automatically after recognition. Define also whether IntelliTrain should run, and use it to load or work with a training file. See Proofreading OCR results on page 65. Custom Layout Use this to describe the layout of your input document pages very precisely. This gives you maximum control over the auto-zoning process, instructing it to search or ignore columns, graphics and tables. See Describing the layout of the document on page 51. Text Editor Use this to show or hide some features in the Text Editor, to define the unit of measurement to be used and to turn word wrapping on or off. See Text and image editing on page 72.

Processing from other applications
You can use the Direct OCR feature to call on the recognition services of OmniPage Pro while you work in your usual word-processor or other application. First you must establish the direct connection with the application. Then, two items in its File Menu open the door to OCR facilities.

How to set up Direct OCR

1. Start the application you want connected to OmniPage Pro. Start OmniPage Pro, open the Options dialog box at the Direct OCR panel and select Enable Direct OCR. 2. Select process options for proofing and zoning. These function for future Direct OCR work until you change them again; they are not applied when OmniPage Pro is used on its own. 3. The Unregistered panel displays running or previously registered applications. Select the desired one(s) and click Add. You can browse for an unlisted application.

How to use Direct OCR

1. Open your registered application and work in a document. To acquire recognition results from scanned pages, place them correctly in the scanner. 2. Use the target applications File Menu item Acquire Text Settings. to specify settings to be used during recognition. Any settings not offered take their values from those last used in OmniPage Pro. Settings changed for Direct OCR are also changed in OmniPage Pro. 3. Use the File Menu item Acquire Text to acquire images from scanner or file. 4. If you selected Draw zones automatically in the Direct OCR panel of the Options dialog box, or under Acquire Text Settings., recognition proceeds immediately. 5. If Draw zones automatically is not selected, each page image will be presented to you, allowing you to draw zones manually. Click the Perform OCR button to continue with recognition. 6. If proofing was specified, this follows recognition. Then the recognized text is placed at the cursor position in your application, with the formatting level specified by Acquire Text Settings.
If OmniPage Pro is running when Direct OCR is called from a target application, a second instance of OmniPage Pro is launched. See the Direct OCR topics in online Help for more information. These include a topic Direct OCR Questions and Answers. The Readme file and the ScanSoft web site may present more recent information relating to specific target applications.

How to use OmniPage Pro with PaperPort
PaperPort is a paper management software product from ScanSoft. It lets you link pages with suitable applications. Pages can contain pictures, text or both. If PaperPort exists on a computer with OmniPage Pro, its OCR services become available and amplify the power of PaperPort. You can choose an OCR program by right clicking on a text applications PaperPort link, selecting Preferences and then selecting OmniPage Pro 12 as the OCR package. OCR settings can be specified, as with Direct OCR.
Here OmniPage Pro 12 has been selected as the OCR package for MS Word 2000. Then you can drag page images from the PaperPort desktop onto the MS Word link on a PaperPort toolbar. While the text is being recognized, only a progress monitor is displayed. OmniPage Pros manual zoning window or proofing facility will appear if requested. The recognition results are placed in a new unnamed document in the target application.

46 Processing documents

Processing with Schedule OCR
You can schedule OCR jobs to be performed automatically at any time within the following eight days. The job pages can come from a scanner with an ADF or from image files. You do not have to be present at your computer at job start time, nor does OmniPage Pro have to be running. It does not matter if your computer is turned off after the job is set up, so long as it is running at job start time. If you are scanning pages, your scanner must be functioning at job start time, with the pages loaded in the ADF. Here is how to set up a job: 1. Click Schedule OCR in the Process menu or in the Windows Start menu: select ProgramsScanSoftOmniPage Pro 12.0Schedule OCR. 2. The Schedule OCR dialog box appears. Click New. to get the New Job Wizard. It takes you through six panels, similar to the OCR Wizard. 3. In the first panel you define image source: scanner with ADF or file. 4. The next two panels are similar to those in the OCR Wizard, but you can also specify a user or professional dictionary and a training file. Whether IntelliTrain runs or not depends on the setting in OmniPage Pro at job time. 5. The following panels let you specify an export file name, type, location, a file separation choice and a formatting level. 6. The last panel lets you define the job start time and (where applicable) a stop time, and retain or delete input files after processing. Click Finish to close the Wizard.
The Schedule OCR dialog box lists all jobs, with status Waiting, Running, Paused, Error or Complete. Use Modify Job. to change settings for a waiting job. You can view, modify and reuse finished jobs to process new jobs needing similar settings. You can delete completed jobs when they are no longer needed.
For more information, please see Scheduling OCR in the online Help. If your edition of OmniPage Pro supports file input from folders, including watched folders, see Advanced features in Schedule OCR on page 93.

Defining the source of page images
There are two possible image sources: from image files and from a scanner. There are two main types of scanners: flatbed or sheetfed. A scanner may have a built-in or added Automatic Document Feeder (ADF), which makes it easier to scan multi-page documents. The images from scanned documents can be input directly into OmniPage Pro or may be saved with the scanners own software to an image file, which OmniPage Pro can later open.

Input from image files

You can create image files from your own scanner, or receive them by e-mail or as fax files. OmniPage Pro can open a wide range of image file types. See File types for opening and saving images on page 94. Select Load Image File in the Get Pages drop-down list. Files are specified in the Load Image File dialog box. This appears when you start automatic processing. In manual processing, click the Get Page button or use the Process menu. The lower part of the dialog box provides advanced settings, and can be shown or hidden. Here, it is displayed.
This is the current folder. Use Shift+ clicks or Ctrl+clicks to place more than one file in the File name text box. Specify the file type(s) you want listed. This can be used for multipage TIFF, DCX, MAX and PDF files. This is a blank image file for the saving option: "New file for each blank page". Select this to see a thumbnail of the selected file. Not available when multiple files are selected.
Click Advanced to open the lower panel and Basic to close it. Use this to add files from different folders and to control file order precisely.
Use these arrows to change the file order.
Normally the Add button places each file at the bottom of the file list. To place a file at a different location, highlight a file in the list. The new file will be added immediately below the lowest highlighted file.

Input from scanner

You must have a functioning, supported scanner correctly installed with OmniPage Pro. See Setting up your scanner with OmniPage Pro on page 14. You have a choice of scanning modes. In making your choice, there are two main considerations:
X Which type of output do you want in your export document? X Which mode will yield best OCR accuracy?
Scan black and white Select this to scan in black-and-white. This is not suitable if you want color in your output document, nor if you want pictures to look like so-called black-and-white photographs: they need grayscale scanning. For best OCR accuracy, use this for crisp black texts on a white or light background. Black-and-white images can be scanned and handled quicker than others and occupy less disk space. Scan grayscale Select this to use grayscale scanning. Choose this to keep black-andwhite photographs in the output document. For best OCR accuracy, use this for pages with varying or low contrast (not much difference between light and dark) and with text on colored or shaded backgrounds. Scan color Select this to scan in color. This will function only with color scanners. Choose this if you want colored graphics, texts or backgrounds in the output document. For OCR accuracy, it offers no more benefit than grayscale scanning (for a given resolution), but will require much more time, memory resources and disk space.

Table grids in the image

After automatic processing you may see table zones placed on a page. They are denoted with a table zone icon in the top left corner of the zone. To change a rectangular zone to or from a table zone, use its shortcut menu. You can also draw table type zones, but they must remain rectangular. You draw or move table dividers to determine where gridlines will appear when the table is placed in the Text Editor. You can draw or resize a table zone (provided it stays rectangular) to discard unneeded columns or rows from the outer edges of a table. The five grouped table handling tools on the Imaging toolbar can be used if the current page contains a table type zone. If the tool you need is not visible, click the triangle on the bottom right of the visible tool to display all the tools, then click the desired one.
Use the table tools and their cursors as follows: Insert row dividers Click the tool then click at the location in a table zone where you want to place a row divider. Avoid placing a divider so it cuts through text. Insert column dividers Click the tool then click at the location in a table zone where you want to place a column divider. Move dividers Click the tool and move the cursor to the row or column divider to be moved. It displays a double-headed arrow. Drag the divider as desired. You cannot drag it beyond its neighbor. Avoid placing dividers so they cut through text. Remove dividers Click the tool then click on a single row or column divider you want to delete. Do this if a divider is wrongly located, or if you want to change the appearance of the table in the final document. For example, you can place two columns of data in a single column by deleting the divider between the columns. Place/Remove all dividers Click this tool and click its cursor icon inside a table zone without dividers. Dividers will be auto-detected and placed. Click it in a table with dividers to make them all disappear. Press the Ctrl key as you click if you want to place, move or delete a divider in the current cell only. You can specify line formatting for table borders and grids from a shortcut menu. You will have greater choice for editing borders and shading in the Text Editor after recognition.

Using zone templates

A template contains a page background value and a set of zones and their properties, stored in a file. A zone template file can be loaded to have template zones used during recognition. Load a template file in the Layout Description drop-down list or from the Tools menu. When you load a template, its background and zones are placed:
X on the current page, replacing any zones already there X on all further acquired pages X on pre-existing pages sent to (re-)recognition without any zones.
With manual processing the template zones in the first two cases can be viewed and modified before recognition. With automatic processing the template zones can be viewed and modified only after recognition. This behavior continues until the template is unloaded. Templates accept ignore and process zones and backgrounds. They can therefore be useful to define which parts of the pages to process with auto-zoning, and which parts to ignore. Process zones or process background areas from a template may be replaced during recognition by a set of smaller zones; specific zone types will be assigned to these zones. How to save a zone template Select a background value and prepare zones on a page. Check their locations and properties. Click Zone Template. in the Tools menu. In the dialog box, select [zones on page] and click Save, then assign a name and click OK. How to modify a zone template Load the template and acquire a suitable image with manual processing. The template zones appear. Modify the zones and/or properties as desired. Open the Zone Template File dialog box. The current template is selected. Click Save and then Close.

True Page view True Page view tries to conserve as much of the formatting of the original document as possible. Character and paragraph styling is retained. All page elements, including columns, are placed in boxes and frames. Reading order can be displayed by arrows. See from page 72. The formatting level for export is chosen separately at export time.

Proofreading OCR results

After a page is recognized, the recognition results appear in the Text Editor. Proofreading starts automatically if that was requested in the Proofing panel of the Options dialog box or in the OCR Wizard. You can start proofing manually any time. Work as follows: 1. Click the Proofread OCR tool in the Standard toolbar, or choose Proofread OCR. in the Tools menu. 2. Proofing starts from the current page, but skips text already proofed. If a suspected error is detected, the OCR Proofreader dialog box colors the suspect word in its context, and provides a picture of how it originally looked in the image.
This tells why the word is marked. Edit panel: The marked word is shown in its marker color: red, blue or green.
The image of the suspect word is highlighted.
This window shows the relevant part of the original image. Click inside it to enlarge or reduce the display.
Drag a corner or the bottom of the dialog box to resize it.
3. If the recognized word is correct, click Ignore or Ignore All to move to the next suspect word. Click Add to add it to the current user dictionary and move to the next suspect word. 4. If the recognized word is not correct, modify the word in the Edit panel or select a dictionary suggestion. Click Change or Change All to implement the change and move to the next suspect word. Click Add to add the changed word to the current user dictionary and move to the next suspect word. 5. Color markers are removed from words in the Text Editor as they are proofread. You can switch to the Text Editor during proofing to make corrections there. Use the Resume button to restart proofing. Click Close to stop proofreading before the end of the document is reached.

The first two examples do not need training, because both shapes are normal for the letter g and the program can handle them. The third example could benefit from training because the shape of g is unusual, and all instances of g in the text are likely to look like this. The fourth example is not good for training, because the first g is poorly printed, and this shape is unlikely to appear again in the document. You can use training to improve recognition of special symbols such as @, and or to recognize supported accented letters more reliably. The purpose of training is not to teach the program to read characters from non-supported languages or alphabets. OmniPage Pro 12 offers two types of training: manual training and automatic training (IntelliTrain). Data coming from both types of training are combined and available for saving to a training file. When you leave a page on which training data was generated, you will be asked how to apply it to other existing pages in the document.

Manual training

To do manual training, place the insertion point in front of the character you want to train, or select a group of characters (up to one word) and choose Train Character. from the Tools menu or the shortcut menu. You will see an enlarged view of the character(s) to be trained, along with the current OCR solution. Change this to the desired solution and click OK. The program takes this training and examines the rest of the page. If it

Training 69

finds candidate words to change, the Check Training dialog box lists these. Incorrect words should be re-trained before the list is approved. For guidance on using the Train Character and Check Training dialog boxes, please consult their context-sensitive help or the online help topic Manual training and its related topics.

IntelliTrain

IntelliTrain is an automated form of training. It takes input from the corrections you make during proofing. When you make a change, it remembers the character shape involved, and your proofing change. It searches other similar character shapes in the document, especially in suspect words. It assesses whether to apply the user correction or not. You can turn IntelliTrain on or off in the OCR panel of the Options dialog box. The following shows how IntelliTrain works, using the original image. Our example involves the letters c and e. With some typefaces and scanning settings, the horizontal line in e can become very thin, leading to OCR errors that IntelliTrain can repair.

OmniPage Pro read this as bcnefit. You changed it during proofing to benefit.
IntelliTrain remembers this shape and the rule:
This is not c. This is e.
IntelliTrain changes: thcrc to there likc to like Whcncvcr to Whenever etc.
IntelliTrain remembers the training data it collects, and adds it to any manual training you have done. This training can be saved to a training file for future use with similar documents.

Training files

If you want to be prompted to save your unsaved training data when you close the document, select that option in the Proofing panel of the Options dialog box. Unsaved training data is stored in an OmniPage Document. If you do not save the document as an OPD, unsaved training is discarded when the document is closed. Saving training to file, loading, editing and unloading training files are all done in the Training Files dialog box. Open this from the Proofing panel of the Options dialog box or the Tools menu.
Select this, click Save and type in a name to save a new training file. Select this to unload a training file. Click this to edit the selected training file in the Edit Training dialog box. Use this also to save new training into a loaded training file. It is listed as: <File name> [modified]
Unsaved training can be edited in the Edit Training dialog box, an asterisk is displayed in the title bar in place of a training file name. It remains unsaved when you close the Edit Training dialog box. Save it in the Training Files dialog box. A training file can be also edited; its name appears in the title bar. If it has unsaved training added to it, an asterisk appears after its name. Both the unsaved and the modified training are saved when you close the dialog box. The Edit Training dialog box displays frames containing a character shape and an OCR solution assigned to that shape. Click a frame to select it. Then you can delete it with the Delete key, or change the assignation. Use arrow keys to move to the next or previous frame.

Training 71

You are editing your unsaved training. This frame is grayed. It has been deleted. To undelete it, select it again and press the Delete key. Characters marked as deleted are really deleted when you close the dialog box.
Double-click a frame or press Enter to change its OCR solution. Enter the new solution in the text box that appears and press Enter. Changed assignations appear in red. This frame is selected. The top part shows the shape from the image. The bottom part shows the assigned OCR solution.

Text and image editing

OmniPage Pro has a WYSIWYG Text Editor, providing many editing facilities. These work very similarly to those in leading word processors. Editing character attributes In all views except No Formatting view, you can change the font type, size and attributes (bold, italic, underlined) for selected text. Use the Formatting toolbar or the Font dialog box from the Format menu. The latter also offers subscripts, superscripts and colored text or backgrounds. In No Formatting view, use the Formatting toolbar to specify one font type and size to be applied to the whole document. This is not used for export, nor transferred to other views; their previous settings are restored. Open the Font Matching dialog box from the OCR panel of the Options dialog box before OCR, to specify which fonts to use for texts entering the Text Editor. Editing paragraph attributes In all views except No Formatting view, you can change the alignment of selected paragraphs and apply bulleting to paragraphs. Use the Formatting toolbar or the Paragraph dialog box from the Format menu. The latter allows you to modify indents, line spacing and spacing
between paragraphs. The Text Editors horizontal ruler lets you define indent and tab positions easily. Advanced tab settings are done in the Tabs dialog box from the Format menu. Paragraph styles Paragraph styles are auto-detected during recognition. A list of styles is built up and presented in a selection box on the left of the Formatting toolbar. Use this to assign a style to selected paragraphs. Use the Style dialog box from the Format menu to rename or modify a style and to define a new style. When you save a document to file, you can choose whether to export the paragraph styles with the document or not. This is valid only if the target application supports paragraph styles. Graphics You can edit the contents of a selected graphic if you have an image editor in your computer. Click Edit Picture in the Tools menu. This will activate the image editor associated with BMP files in your Windows system, and load the graphic. Edit the graphic, then close the editor to have it re-embedded in the Text Editor. Do not change the graphics size, resolution or type, because this will prevent the re-embedding. Tables Tables are displayed in the Text Editor in grids. Move the cursor into a table area. It changes appearance, allowing you to move gridlines. You can also use the Text Editors rulers to modify a table. Modify the placement of text in table cells with the alignment buttons in the Formatting toolbar and the tab controls in the ruler. When saving the document to some file types, you can choose whether to have the tables exported in grids or as tab separated or space separated columns. Hyperlinks Web page and e-mail addresses can be detected and placed as links in recognized text. Choose Hyperlink. in the Format menu to edit an existing link or create a new one. A new link can be to a web page or a file. Use a shortcut menu to delete a link. Editing in True Page Page elements are contained in text boxes, table boxes and picture boxes. These usually correspond to text, table and graphic zones in the image. Click inside an element to see the box border; they have the same coloring as the corresponding zones. The online Help topic True Page provides details on the operations summarized here.

Selecting a formatting level
The formatting level for export is defined at export time, in the Save As dialog box, the Copy to Clipboard dialog box or the Send as Mail dialog box. Three of the levels correspond to the format views of the same name in the Text Editor. However, the level to be applied for saving is independent of the formatting view displayed in the Text Editor. When exporting to file or mail, first specify a file type. This determines which formatting levels are available. A table in chapter 6 summarizes this. See File types for saving recognition results on page 95. The formatting levels are: No Formatting (NF) This exports plain decolumnized left-aligned text in a single font and font size. When exporting to Text or Unicode file types, graphics and tables are not supported. You can export plain text to nearly all file types and target applications; in these cases graphics, tables and bullets can be retained. Retain Fonts and Paragraphs (RFP) This exports decolumnized text with font and paragraph styling, along with graphics and tables. This is available for nearly all file types. Flowing Page (FP) This keeps the original layout of the pages, including columns. This is done wherever possible with column and indent settings, not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are used.
Saving recognition results 81
True Page (TP) This keeps the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. This is offered only for target applications capable of handling these. True Page formatting is the only choice for XML export and for all PDF export, except to the file type PDF Edited. Spreadsheet This exports recognition results in tabular form, suitable for use in spreadsheet applications. Decolumnization for NF and RFP export is performed from left-to-right and top-to-bottom:
Original page Decolumnized result
Before export, check in NF or RFP view that the decolumnized order of elements is correct. If not, switch to True Page view and click the Show reading order tool to have the order shown by arrows. Use the Change reading order tool to specify a different order. Multicolumn areas show which columns are linked. If this linking is unsuitable, ungroup the area and change the order of the elements it enclosed.
Selecting advanced saving options
Click the Converter Options button in the advanced part of the Save As dialog box to have precise control over the export. This brings up a dialog box with the name of the current file type. It presents a series of options tailored to this file type. First, confirm or change the formatting level, because this influences which other options are presented. Select options as desired. Online Help details how to do this. Click Apply to have the changed settings applied to the current save only.

Chapter 6

Technical information
This chapter provides troubleshooting and other technical information about using OmniPage Pro 12. Please also read the online Readme file and other help topics, or visit the ScanSoft web pages. Its scanner section contains detailed and regularly updated information about scanner setup and support. The Readme file contains last-minute information relating to OmniPage Pro. Access to the Readme file and to ScanSofts web pages is provided in the Help menu. This chapter contains the following information:
Troubleshooting Solutions to try first Testing OmniPage Pro Increasing memory resources Increasing disk space Text does not get recognized properly Problems with fax recognition System or performance problems during OCR ODMA support Advanced features in Schedule OCR Supported file types File types for opening and saving images File types for saving recognition results Uninstalling the software

Troubleshooting

Although OmniPage Pro is designed to be easy to use, problems sometimes occur. Many of the error messages contain self-explanatory descriptions of what to do check connections, close other applications to free up memory, and so on. Sometimes that is all the troubleshooting help you need. Please see your Windows documentation for information on optimizing your system and application performance.

Solutions to try first

Try these solutions if you experience problems starting or using OmniPage Pro: Make sure that your system meets all the listed requirements. See System requirements on page 12. Make sure that your scanner is plugged in and that all cable connections are secure. Visit the support section of ScanSofts web site at www.scansoft.com. It contains Tech Notes on commonly reported issues using OmniPage Pro 12. Our web pages may also offer assistance on the installation process and troubleshooting. Turn off your computer and your scanner, turn your scanner back on, and then restart your computer. Make sure other applications are functioning properly. Use the software that came with your scanner to verify that the scanner works properly before using it with OmniPage Pro. Make sure you have the correct drivers for your scanner, printer, and video card. Visit ScanSofts web page through the Help menu and consult its scanner section for more information. Run ScanDisk for Windows 98 or Me, or Check Disk for Windows NT, 2000 and XP to check your hard disk for errors. See Windows online Help for more information. Defragment your hard disk. See Windows online Help for more information. Uninstall and reinstall OmniPage Pro, as described in the last section, Uninstalling the software on page 96.

88 Technical information

 

Technical specifications

Full description

OmniPage Pro X for Macintosh is the most powerful recognition software ever released for Macintosh. It combines the power of two redeveloped engines, using new technologies to share and compare recognition results. This new foundation of technology delivers results that are 40% better than previous Mac versions and nearly 50% better than competitive products. OmniPage Pro extends its recognition capabilities to 59 recognized languages. Improved grayscale performance allows it to create acceptable results on pages so degraded or faded they would have previously been described as unsuitable as sources for OCR processing. The new PDF functionality is perhaps the greatest example of how versatile OmniPage Pro X for Macintosh truly is. The ability to convert PDF files into their favorite program files actually broadens the importance of OCR and takes it beyond the "scanning utility" realm. Where OCR of the past was viewed as a way to make paper digital, OmniPage Pro X for Macintosh can be viewed as a way to make documents editable - both paper and digital documents. Once a document becomes editable, OmniPage's advanced formatting and editing tools allow it to be incorporated in almost any document and in almost any way. Information is released from its boundaries.

General
CategoryUtilities
SubcategoryUtilities - OCR software
Version10
Language(s)English
Software
License TypeComplete package
License Qty1 user
License PricingStandard
API SupportedQuickTime
PlatformMacOS
Distribution MediaCD-ROM
Package TypeRetail
System Requirements
OS RequiredApple MacOS 9.0 or later, Apple MacOS X 10.1
Min RAM Size128 MB
Min Hard Drive Space80 MB
Peripheral / Interface DevicesCD-ROM
System Requirements DetailsApple MacOS 9.0 or later - RAM 64 MB - HD 80 MB Apple MacOS X 10.1 - RAM 128 MB - HD 80 MB
Universal Product Identifiers
BrandNuance Communications
Part Numbers9401A-G00-10.0, 9401X-W00-10.0
GTIN05031199004536

 

Tags

Express 121 SGH-D410 LN-406 IP-423 14 Download M3903 Kxtg7432 PIN 300 Gmrs862CH Illustrator 10 HL-5140 2 0 112 Plus Comfort SDR-H20EG RCD-W3 Ericsson T65S Gpsmap 172 17WLT46 K-SC 150 Gigaset C345 429-4 Cf100 Set-TOP KD-G152 SE 12 A-SV610PRO Dale 2 Lbnk3660BL-lbuk3660BL ACS2500 RT-29FB30RX VGN-CS21s R MHC-GRX7 HVR-Z1U DMC-TZ4 SLV-R500 15 Keyboard NW-MS90D Voice MD-MT20 60PS4000 Intellistart 4 Akai S950 Psone 32PW8719 37LD6600A TX-28DTM1 410-M1C LT412 RDR-GX220 Izek 1500 Iron GYM KDL-55EX710 21S-FX10U DMR-E95HEG XV-Z3100 12 WL-143 SGH-E250I VC-5853 Aficio 551 HQ6890 860 E DSX-S200X TZR50-2004 Samsung S760 5100 WG WGT624 GR-B197WVS C-5050 Zoom DCR-TRV310 DV-S535 Siemens SF65 Caddx NX8 WD4003 120VA BR-1180CD DVP-NS92V UE-22C4000 AVR-1911 L1510BF Dvdr615 00 M-4000P XR-3690RDS EL-6460 LX-M340A LAC6710R CX-DH801N Notebook Dect IS I845D I70-GM Archos 7 YG2800I Revolution 2300 UX-D50 DAP-2500 LW26A33W Motorola V60 Switch S3650 Watch E86

 

manuel d'instructions, Guide de l'utilisateur | Manual de instrucciones, Instrucciones de uso | Bedienungsanleitung, Bedienungsanleitung | Manual de Instruções, guia do usuário | инструкция | návod na použitie, Užívateľská príručka, návod k použití | bruksanvisningen | instrukcja, podręcznik użytkownika | kullanım kılavuzu, Kullanım | kézikönyv, használati útmutató | manuale di istruzioni, istruzioni d'uso | handleiding, gebruikershandleiding

 

Sitemap

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101