Macromedia Breeze Job Aide
Getting Started with Breeze
There are a few things to consider before you start working with Breeze. Using the following checklists will help you get the most from Breeze by avoiding the potential technical and logistical obstacles that are common to the collaborative teaching process.
Checklist for Breeze Content Producers
Review the orientation guide titled Overview of Macromedia Breeze. Create a master learning plan. Include a list of the presentations, courses, and curriculums you plan to develop (for the semester/quarter/class). Plan a directory structure for storing your presentations and courses in Breeze, identify the target audience(s), develop learning objectives, and create a development calendar. Start with a simple and flexible learning plan you can add to as you become more familiar with Breeze. Identify a learning coordinator who can support you by setting up and managing Breeze users, content, courses, and curriculums. Make sure you have Microsoft PowerPoint installed on your computer. Download and install Macromedia Breeze Presenter. Make sure you have an active Breeze account with permission to publish content to the folder(s) in the Breeze Content Library where you want to store your Breeze presentations. Work with your learning coordinator to do this. If you plan to narrate your presentations, make sure a microphone is connected to your computer and working properly. Get speakers (or headphones) and a sound card so you can test and edit your presentation audio. Publish your presentation locally and conduct a complete review before publishing to a Breeze server. Use the Breeze Presenter Preference dialog box to add a presenter bio, contact information, and photograph to the published presentation. Create a draft or storyboard for the entire presentation before building your slides. Include slide text, narration scripts, speaker notes, and where you plan to include graphics, video, and animation. If you plan to include a quiz, draft your questions, answers, and scoring. Take some time to become familiar with the information included in the following step-by-step guides: Creating and Publishing a Breeze Presentation Narrating a Breeze Presentation Editing Audio in a Breeze Presentation Creating Courses and Inviting Students

2005 Macromedia, Inc.

Center for Teaching and Learning (480) 461-7331 http://www.mc.maricopa.edu/other/ctl
Macromedia Breeze 5.0 Breeze Presentation Tool
Macromedia Breeze is a server-based tool that can be used to add audio and/or self-quizzes to your Microsoft PowerPoint slide presentations and then to convert them to a more webfriendly Macromedia Flash Movie format. This process compresses your presentation to a smaller file size, while preserving most of the animations and transitions in PowerPoint and then makes it more easily distributable via the web. Approximately 95% of internet users have the Macromedia Flash Movie Player installed in their browsers which makes a Breeze presentation more accessible than a PowerPoint presentation over the internet. This handout will cover the below topics. For more advanced features and information, refer to the Macromedia website or contact the CTL at ctl@mcmail.maricopa.edu or (480) 461-7331. 1. System Requirements for CREATING & VIEWING Breeze presentations 2. Logging into Breeze 3. Download and install the Breeze plug-in for PowerPoint 4. Open PowerPoint and setup the Breeze plug-in 5. Outline and Plan your Breeze presentation 6. Setup the Breeze Presenter Preferences 7. Use the Breeze Plug-in to Add Audio to a PowerPoint 8. Use the Breeze Plug-in to Add a Self-Quiz to a Presentation 9. Publish the Breeze presentation and Customize the Presentation Settings 10. View the complete Breeze presentation
1) System Requirements for CREATING & VIEWING Breeze Presentations:
CREATING Breeze Presentations You MUST have a Windows computer (XP, 2000) to AUTHOR and publish a Breeze presentation PowerPoint (PowerPoint 2000, PowerPoint 2002, PowerPoint 2003) Macromedia Flash Player 6 or higher The Breeze PowerPoint Plug-in (see Step 4) A sound card with a microphone (this is optional if audio voiceovers are desired. Pre-recorded voiceovers can be used as well) Internet Browser (Internet Explorer 5.0, 5.5, 6.0, Netscape Navigator 7.1, Mozilla 1.2) The Breeze Plug-in (See Getting the Breeze Plug-in below) A sound card with a microphone (this is optional if audio voiceovers are desired. Pre-recorded voiceovers through another medium will work too) VIEWING Breeze Presentations You can use a Windows computer, a Macintosh computer, or a Linux computer to VIEW the finished presentations on the internet Macromedia Flash Player 6 or higher Any browser that supports the Macromedia Flash Player 6 or higher In either platform (Mac or PC) a high-bandwidth network connection is preferable, but reports from users say dialup is adequate.
Using Macromedia Breeze CTL Help Documents 1 Last Updated: 2/15/2006
2) Login to the Breeze server
Breeze accounts are created by request. If you do not have an account, e-mail the CTL at ctl@mcmail.maricopa.edu to request one. Your username is your FULL MCC e-mail address (mkroening@mail.mc.maricopa.edu for example). Your password is NOT your MCC password, it will be a different one. Login to Breeze directly at http://breeze.mc.maricopa.edu
3) Download and install the Breeze PowerPoint plug-in
Login to to the MCC Breeze server at http://breeze.mc.maricopa.edu (Step 2) Click on the Getting Started link under Learn on your Homepage Click on Install Macromedia Breeze Presenter, choose to Save to your computer Desktop Install the plug-in when it has completed downloading by double-clicking on the Desktop icon
4) Open PowerPoint and setup the Breeze plug-in
Open Microsoft PowerPoint and verify the Breeze plug-in has been installed, you should see a Breeze menu at the top of PowerPoint
Select the Breeze menu, then select Preferences, click on the Breeze Server tab
Verify the MCC server or if the MCC server is not present, add the MCC server by clicking on Add, Type in the Name: MCC, Type in the URL: http://breeze.mc.maricopa.edu Click OK to save the server, Click Close

Using Macromedia Breeze CTL Help Documents

Last Updated: 2/15/2006

5) Outline and plan your Presentation Tips
When o o o o creating your PowerPoint presentation (per Macromedias guide): Include a Title slide - State the subject and content in the 1st or 2nd slide Copyright information - Include copyright text on the 1st or last slide Opening and closing slides - Create a distinctive start and end to your presentation and separate sections of content with divider slides Use slide titles whenever possible - select a text or content layout that includes a title, these titles will form the presentation Outline that users can use once you convert the presentation using Breeze
When preparing to use the Breeze PowerPoint plug-in (per Macromedias guide): o Prepare the presenter information you can include the name, job title, a photo (PNG or JPG files are allowed), e-mail address, and a short biography o Prepare a logo image you can include the company logo or a class logo within a presentation to personalize it (PNG or JPG files are allowed) o If the presentation will have self-quizzing, prepare the quiz questions (multiple choice, true/false, fill-in-the-blank, short-answer, matching) o Document attachments prepare any documents that you would like to attach to the finished presentation (can be in any format) o Type out an audio script, recording audio is smoother if you have a script prepared ahead of time. You can also copy/paste the script notes into the PowerPoint presentation that will be viewable in the finished Breeze presentation. o Prepare any pre-recording movies & audio & screen captured demos ahead of time o Obtain a microphone, here is just one recommended microphone brand and model: Labtec Stereo 332 Headset (Available from most Office and Computer Supply Stores) Things to look for in a good microphone for recording: A wind/noise reduction protector (the foam thing on the actual microphone boom) A low signal-to-noise ratio Noise-Canceling technology (to cut out distracting background noise that shouldnt belong in your presentation
6) Setup the Breeze Presenter Preferences
Open Microsoft Powerpoint, Select the Breeze menu, Select Preferences Click on the Presenter tab at the top, if this is the first time you have used Breeze, setup the Presenter information by clicking on Add Fill as much or as little information as desired, click OK, click Close

7) Use the Breeze Plug-in to Add Audio to a PowerPoint presentation
Open Microsoft Powerpoint, Select the Breeze menu, Select Record Audio Begin speaking in a clear voice at the volume level you will use throughout the presentation, wait until the audio test turns from RED to GREEN. Click OK.
Click on the Record button (the round red button) to begin recording audio on the CURRENT slide. If you have animations within the slide, click on the large NEXT ANIMATION buton to play the animation and continue recording. When you are done recording audio on the current slide click on the large STOP RECORDING button, then click on the Next button in the upper right corner to continue to the next slide.
Click on the Green arrow to play the audio for a slide Click on OK when you are completely done recording audio
8) Use the Breeze Plug-in to Add a Self-Quiz to a Presentation
Open Microsoft Powerpoint, select a slide at the left in PowerPoint, the Quiz will be inserted immediately after the slide you select Select the Breeze menu, Select Quiz Manager Select the Edit Quiz Settings button and select the options desired, the Quiz Settings determine how the student moves through the presentation (can they skip the quiz, do they have to get a question correct on a quiz to continue, etc). Change the name of the quiz in this area as well. Click OK to save.
Click on Add New Question to add a question to the quiz Select the type of question to add, click on Create Graded Question Note: Graded OR Results from Breeze are not available to the instructor at this time Fill in the appropriate question information and click through the tabs at the top of the Add Question box to change additional options, click OK when finished Continue to add questions to the self-quiz as desired, click OK when done
9) Customize the Settings
Open Microsoft Powerpoint, Select the Breeze menu, Select Publish Click on the Settings button and adjust settings or insert attachments, click on OK when finished o Adjust Settings Decide how the presentation should play (pause after each animation, how many seconds to pause on each slide, etc. Click on the Settings tab at the top and adjust the settings as desired
Insert Attachments (documents, excel files, webpage links, any type of file) by clicking on the Attachment tab, click on Add to add a new Attachment, type in a descriptive name, then choose to add a webpage link by entering in the URL or browse to your computer and select a file to attach, click OK.
Change the presentation theme and display and quality if desired at the right under Presentation Information
10) Publish the Presentation to your local computer
Open Microsoft Powerpoint, select the Breeze menu, select Publish Select My Computer on the left side Click Publish a new folder will be created inside of youre my Documents\My Breeze Presentations folder

11) View and Use your completed Breeze presentation
To VIEW: Open the My Documents folder on your computer, open My Breeze Presentations, open the breeze presentation folder, open index.htm to view the presentation To USE: Open the My Documents folder on your computer, open My Breeze Presentations, open the breeze presentation folder, open index.htm to view the presentation o Upload the folder to your www webpage folder if youd like to have your presentation on the internet. Link to the index.htm page inside the folder so that users can find the presentation. o Upload the folder to WebCT by either zipping the folder or by another method. Link to the index.htm page inside the folder so that users can find the presentation. o Copy the folder to a CD-ROM or floppy disk. Open the index.htm page to view the presentation.