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DIGITAL VOICE RECORDER
VN-7800PC VN-6800PC VN-6500PC VN-5500PC VN-3500PC
Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjyuku-ku, Tokyo 163-0914, Japan. Tel. +81 (0)3-3340-2111 http://www.olympus.com
(Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. +49 (0)40-237730 (Letters) Postfach 08. 20034 Hamburg, Germany. http://www.olympus-europa.com
Vision House 19 Colonial Way Watford Hertfordshire WD24 4JL. Tel. +44 (0)http://www.olympus.co.uk
For customers in Europe:
CE mark indicates that this product complies with the European requirements for safety, health,environment and customer protection. This symbol [crossed-out wheeled bin WEEE Annex IV] indicates separate collection of waste electrical and electronic equipment in the EU countries. Please do not throw the equipment into the domestic refuse. Please use the return and collection systems available in your country for the disposal of this product. Applicable Product : VN-7800PC/VN-6800PC/VN-6500PC/VN-5500PC/VN3500PC This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II] indicates separate collection of waste batteries in the EU countries. Please do not throw the batteries into the domestic refuse. Please use the return and collection systems available in your country for the disposal of the waste batteries.
The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. The utmost care has been taken to ensure the integrity of the contents of this document. In the unlikely event that a questionable item, error, or omission is found, please contact our Customer Support Center. Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded.
Trademarks and registered trademarks:
Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation. Macintosh is the trademark of Apple Inc. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.
hSafe and Proper Usage
Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep t his manual in an easily accessible location for future reference. The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided. EN-BD2245-03 AP0904 --
hIdentification of Parts
1 Built-in Microphone 2 MIC (Microphone) jack 3 HOLD switch 4 USB terminal 5 STOP (4) button 6 PLAY/OK (`) button (Rewind) button 8 Battery cover 9 FOLDER/INDEX button
jack ! Display (LCD panel) @ Record/play indicator light # REC (s) button $ + button ! % 9 (Fast Forward) button ^ button & DISP/MENU button @ * ERASE (s) button ( Strap hole
# $ % ^ &
Strap is not supplied. Use the optional accessory.
Display (LCD panel):
1 Folder indicator 2 [X] icrophone sensitivity M indicator L [Y] owCut filter indicator* [Z] ariable Control Voice V Actuator indicator R [_] ecord mode indicator [K] ast playback indicator F S [J] low playback indicator [ egment repeat playback S indicator* 5
3 Guide indicator 4Character information display Recording level meter 5Battery indicator 6Erase lock indicator 7Current file number *For VN-7800PC/VN-6500PC only.
1Lightly press down on the arrow and slide the battery cover open.
2Insert two size-AAA alkaline batteries, observing the correct polarity.
3Close the battery cover completely.
When the HOLD switch is set to the direction of the arrow, the display is turned off after [HOLD] is displayed. Follow the next step without regard to it.
An optional Ni-MH Rechargeable Battery (BR401) from Olympus can be used for the recorder.
Replacing the Batteries:
When [N] appears on the display, replace the batteries as soon as possible. Size-AAA alkaline batteries are recommended. When the batteries are depleted, [O] appears on the display, and the recor-der shuts off. To replace the battery, make sure that you set the HOLD switch to the opposite direction of the arrow before replacing.
Power on: Slide the HOLD switch in the direction opposite that indicated by the arrow. Power off: Slide the HOLD switch in the direction indicated by the arrow while the recorder is not in operation.
Standby Mode and Display Shut Off:
If the recorder is stopped for 5 minutes or longer during recording or playing, it goes into Standby (power-save) mode, and the display shuts off. To exit Standby mode and turn on the display, press any button.
Setting the HOLD switch to the direction of the arrow holds the current status, and all button operations are disabled. Remember to release the HOLD switch to use the recorder.
hSetting Time and Date [Time & Date]
If you have set the time and date, information as to when a sound file was recorded is stored automatically with that file. When you install batteries for the first time or each time you replace the batteries, the Month indication will flash. In such a case, be sure to set the time and date by following steps 4 through 6 described below.
1Press and hold the DISP/MENU button for 1 second or longer to go to the main menu.
2Press the 9 or 0 button to select [Sub Menu]. 3Press the PLAY/OK (`) button.
[Time & Date] appears on the display, and [ \ ^ ] ] flashes.
Time & Date
4Press the 9 or 0 button to select the item to set.
Select the item from Month, Day, Year, Hour and Minute with a f lashing point.
1. 108 12:00 AM
5Press the + or button to set.
Follow the same steps by pressing the 9 or 0 button to elect the next item, and press the + or button to set.
6Press the PLAY/OK (`) button to complete the setup screen.
The clock will start from the set date and time. Press the PLAY/OK (`) button according to the time signal.
7.2508 3:00 PM
7Press the STOP (4) button to close the menu mode.
This completes the time and date setup procedure. Notes: You can choose between 12 and 24 hour display by pressing the DISP/MENU button while setting the hour and minute. You can change the order of the date indication by pressing the DISP/MENU button while you are setting the year, month, or day.
hNotes on the Folders
The recorder provides five folders, [F], [G], [H], [I] and [W]. To change the folder selection, press the FOLDER/INDEX button while the recorder is stopped. Note: Up to a total of 200 files can be recorded in each folder.
1Pre ss t he F O L D E R / INDEX button to select the desired folder.
a Current folder
2Press the REC (s) button to start recording.
The record/play indicator light turns red, and recording starts. If you start recording after inserting the earphone into the earphone jack on the recorder, you can hear the sound being recorded. The sound volume on the recording monitor can be adjusted by pressing the + or button. b urrent recording mode C c urrent file number C d ecording time R e emaining recording time R f ecording level meter R
3Press the STOP (4) button to stop recording.
New recordings are saved as the last file in the folder.
hTo Pause Recording
While the recorder is during recording mode, press the REC (s) button.
[Rec Pause] appears on the display.
To Resume Recording:
Press the REC (s) button again.
Recording will resume at the point of interruption.
hLCD Display Information
You can select an option for the display of the recorder. This will help review and confirm different recorder settings and file information.
State of the recorder
While in stop mode While in record mode While in stop mode or playback mode
Press and hold the STOP (4) button Press the DISP/ MENU button Press the DISP/ MENU button
While holding the button down, Remaining recording time and Remaining memory are displayed. Each press switches the display in the order of Recording elapsed time, Remaining recording time and Recording level meter. Each press switches the display in the order of Playback elapsed time, Remaining playback time, Date of recording and Time at recording.
1Press the FOLDER/INDEX button to select the desired folder.
2Press the 9 or 0 button to select the file to playback.
3Press the PLAY/OK (`) button to start playback.
The record/play indicator light turns green, and the elapsed playing time is indicated on the display. a urrent file number C b laying time P
4Press the + or button to select the proper sound volume.
The display shows the volume level. You can choose between  to .
Press the STOP (4) button.
The recorder stops in the middle of the file being played.
To Resume Playback:
Press the PLAY/OK (`) button again.
Playback will resume at the point of interruption.
hForwarding and Rewinding
While the recorder is during playback mode, press and hold the 9 button.
When you release the 9 button, the recorder will resume normal playback.
When you release the 0 button, the recorder will resume normal playback. Notes: The recorder pauses when it reaches to the end of the file during fast forwarding or fast rewinding. Pressing and holding it continues fast-forwarding or fast-rewinding. If there is an index mark or temp mark in the middle of the file, the recorder will stop at that location.
While the recorder is during playback mode, press and hold the 0 button.
hLocating the Beginning of the File
While the recorder is during playback mode (playback or playback in slow/fast mode), press the 9 or 0 button.
Jumps to the beginning of the next file or the file being played back.
Note: If there is an index mark or temp mark in the middle of the file, the recorder will stop at that location.
hChanging the Playback Speed
While the recorder is during playback mode, press the PLAY/OK (`) button to change the playback speed.
Normal speed Slow Playback (-25%) Fast Playback (+50%)
Notes: When the slow playback mode is selected, the [J] appears and, for the fast playback mode, [K] appears on the display. Even if playback is stopped, the changed playback speed will be retained. The next playback will be at that speed.
hHow to begin segment repeat playback (For VN-7800PC/VN-6500PC only)
1While the recorder is during playback mode, press the REC (s) button at the point you want to start segment repeat playback.
[Repeat End?] flashes on the display.
Repeat End ?
2Press the REC (s) button again at the position where you want to end segment repeat playback.
The recorder repeatedly plays back the segment until the segment repeat playback is cancelled.
Cancel the Segment Repeat Playback Function:
1 Press the REC (s) button. 2 Press the STOP (4) button. 3 Press the 9 button. 4 Press the 0 button.
You can easily erase unnecessary files. Sequential file numbers are reassigned automatically.
hErasing One File at a Time
1Press the FOLDER/INDEX button to select folder.
2Press the 9 or 0 button to select the file to be erased. 3Press the ER ASE ( s ) button.
aFile to be erased
4Press the 9 button to select [Start]. 5Press the PLAY/OK (`) button.
hErase All Files from a Folder
1Pre ss t he F O L D E R / INDEX button to select the folder to be erased.
aFolder to be erased
2Press the ER ASE ( s ) button twice.
3Press the 9 button to select [Start]. 4Press the PLAY/OK (`) button.
Notes: An erased file cannot be restored. The file set to erase lock will not be erased. If operation is not executed for 8 seconds during the setting, it will return to the stop status. Completion of erasing may take several seconds. Do not attempt to remove, replace battery or attempt any other functions on the voice recorder during this period because data may be corrupted.
hThe levels of the menu screen and the operation buttons [Main Menu/Sub Menu]
The setting can be switched by putting the recorder in menu mode.
Step Put the recorder in menu mode.
Step 4 Complete the menu mode setting.
Step Select the menu item in the main menu or sub menu screen.
Main menu screen Rec Mode
Sub menu screen Format System Main Menu Time & Date Language Contrast LED Beep
Mic Sense VCVA LowCut *
The menu item with The menu item with
mark can be set even during recording. mark can be set even during playback.
the setting item Step Selectsetting screen. in the
Cancel the setting.
Press and hold the button for 1 second or longer to put the recorder in menu mode.
Go to the setting screen from the main menu or sub menu screen. Confirm the item selected in the setting screen, and go back to the main menu or sub menu screen. Complete the menu mode setting. (If pressed while the setting screen is displayed, the item being selected will not be set.)
0 or 9
Switch the items of the setting screen in the main menu or sub menu screen.
STOP (4) or REC (s)
hBasic Operation of the Menu Mode
1While the recorder is during stop mode, press and hold the DISP/MENU button for 1 second or longer. 2Press the 9 or 0 button to select the menu item.
Guide icon: Tells you the next button to use by flashing.
3Press the PLAY/OK (`) button. 4Press the 9 or 0 button to select the setting.
Go to the setting screen of the selected menu item. To set the sub menu, select the [Sub Menu] from the main menu screen. And select and set the menu item from the a b sub menu screen in the same manner. a ^ ]: Press the PLAY/OK (`) button (Goes to the next screen). [ b \ ] or  ]: Press the 9 or 0 button (Changes the item). [
To go to the main menu screen after the sub menu setting, select [Main Menu] from the sub menu screen.
5Press the PLAY/OK (`) button to confirm the setting. 6Press the STOP (4) button to close the menu.
Note: The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is not applied.
hRecording Modes [Rec Mode]
The recording mode can be chosen from [HQ] (high quality sound recording), [SP] (standard recording), and [LP] (long-term recording).
In Menu mode selection: Mode: HQ
Approx. 70 h. 55 min. Approx. 35 h. 20 min. Approx. 8 h. 40 min.
Current recording mode
Approx. 139 h. 35 min. Approx. 69 h. 35 min. Approx. 17 h. 10 min.
Approx. 444 h. Approx. 221 h. 30 min. Approx. 54 h. 40 min.
Notes: The recording time shown above is for one continuous file. The available recording time may be shorter than specified if several files are recorded (Use the remaining time and recorded time only as references). The above-noted recording times indicate times after deletion of the manual data stored in the recorder.
hMicrophone Sensitivity [Mic Sense]
Microphone sensitivity is adjustable to meet your recording needs.
Microphone sensitivity indicator
In Menu mode selection: Sense: Conf. ( g) Sense: Dict. (i)
Note: To ensure successful recording, make a test recording to select appropriate microphone sensitivity before recording.
hUsing the Variable Control Voice Actuator [VCVA]
When the microphone senses that sound has reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops it when the volume drops.
In Menu mode selection: VCVA: Off VCVA: On
Adjust the Start/Stop Actuation Level:
1While the recorder is during recording mode, press the 9 or 0 buttons to adjust the pause sound level.
The VCVA level can be set to any of 15 different values. a VCVA Level b Start level (moves to the right/left according to the set level)
Note: The record/play indicator light is lit during recording. When the recorder is in Standby mode, the Record/Play indicator light flashes and [VCVA] flashes on the display.
hSet the LowCut Filter [LowCut] (For VN-7800PC/VNLowCut Filter indicator 6500PC only)
The recorder has a LowCut Filter function to minimize low-frequency sounds and record voices more clearly. This function can reduce noise from air conditioners, projectors and other similar noises.
In Menu mode selection: LowCut: Off LowCut: On
hSet the Voice Filter [Voice] (For VN-7800PC/VN6500PC only)
The recorder has a Voice Filter Function to cut low and high frequency tones during normal, fast, or slow playback, and enable clear audio playback.
In Menu mode selection: Voice: Off Voice: On
hLocking Files [Lock]
Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder.
Erase lock indicator
In Menu mode selection: Lock: Off Lock: On
hSystem Sounds [Beep]
Informs a button operation or a wrong operation of the recorder by sound. System sounds may be turned off.
In Menu mode selection: Beep: Off Beep: On
You can set it so the Record/Play indicator light does not turn on.
In Menu mode selection: LED: Off LED: On
hLCD Contrast Adjustment [Contrast]
Display contrast can be adjusted in 12 levels.
In Menu mode selection: You can adjust the LCD display contrast level from  to .
hSet the Display Language [Language]
You can select the display language for this recorder.
In Menu mode selection: Lang.: English Lang.: Franais Idioma: espaol Sprache: Deutsch Lingua: Italiano
Lang. : English
hFormatting the Recorder [Format]
If you format the recorder, all files will be removed and all function settings will return to defaults except date and time settings. Transfer any important files to a computer before formatting the recorder.
1The Sub Menu opens. 2Press the 9 or 0 to select [Format]. 3Press the PLAY/OK ( `) button.
[ ^ ] ] and [Cancel] flashes alternately.
4Press the 9 button to select [Start]. 5Press the PLAY/OK ( `) button.
After the [Data All Cleared] message is on for 2 seconds, [Sure? Cancel] will turn on.
6Press the 9 button again to select [Start]. 7Press the PLAY/OK (`) button.
Formatting begins and [Format Done] displays when formatting ends.
Notes: It may take up to a minute to finish the initialization. Do not remove the battery or detach the battery compartment from the recorder during that time. Otherwise data may be damaged. Never format the recorder from a PC. When the recorder is formatted, all the stored data, including locked files, are erased.
hViewing System Information [System]
You can check the recorder's information on the menu screen.
Version : 1.00
If index marks are placed, you can quickly find a location you want to listen to in fast forward and fast rewind and when cuing a file.
Setting an Index Mark:
1While the recorder is during recording (pause r e c o r d i n g) o r p l ay back mode, press the FOLDER/INDEX button to set an index mark.
Index 06 Set
Clearing an Index Mark:
1Locate the index you want to clear. 2Press the 9 or 0 button to select the index mark to delete. 3Press the ER ASE ( s ) button.
Index 02 Clear
Notes: Index marks cannot be placed on files created on machines other than Olympus IC recorders, but temp marks can be placed instead to temporarily remember desired locations. Temp marks are temporary markings, so if you move to another file, or connect the recorder to a computer, they will be automatically erased. Up to 16 index and temp marks can be set in a file. Index or temp marks cannot be set or erased in a locked file.
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hConnecting to Your PC
Apart from using this unit as a recorder, you can use it as an external memory for your computer, as a storage device. The audio files recorded by this recorder can be played back on your computer using Windows Media Player. You can also transfer the WMA files downloaded with Windows Media Player to your recorder and enjoy them (excluding files with copyright protection).
1Connect the recorders USB terminal to a PC USB port or USB hub.
Once [Remote] is displayed, you can save or read the data.
2Transfer the audio files to your computer.
Connect the recorder to your computer and launch Explorer. The recorder will be recognized as a removable disk. Each of the five folders is named as DSS_FLDA, B, C, D and E. The audio files are saved in these folders. All the audio files recorded by this recorder will be in WMA format. i.e.: VN-7800PC: VN780001.WMA VN-6800PC: VN680001.WMA VN-6500PC: VN650001.WMA VN-5500PC: VN550001.WMA VN-3500PC: VN350001.WMA If you are using Windows 2000, Windows Media Player must be installed on the PC.
Sending the date
3Click [ ] on the task bar located at the lowerright corner of the screen. Click [Safely Remove Hardware].
Receiving the data
hUsing the recorder on your PC
Microsoft Windows 2000/XP/Vista (Standard Installation)
Windows PCs equipped with more than one free USB port
Mac OS X 10.2.8 ~ 10.5 (Standard Installation)
Apple Macintosh series equipped with more than one free USB port The support service will not cover if your PC has been updated from Windows 95 or 98 to Windows 2000/XP/Vista. Any failure on a self-modified PC will not be covered under the operational warranty. Notes: NEVER disconnect the USB while the record/play indicator light is flashing in red. If you do so, the data may be destroyed. Refer to the user's manual for your PC regarding the USB port or USB hub on your PC. As the noise may cause adverse effects on electronics devices nearby the recorder, unplug the earphone when you connect the recorder to a PC. Do not use USB connecting cables other than the supplied cable.
Read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. The warning symbols indicate important safety related informa tion. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
Warning regarding data loss:
Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. For important recorded content, we recommend you to write it down somewhere or make a back-up by downloading to a PC. Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reasons is excluded from Olympuss liability.
For safe and correct Usage
Use your earphones only after sufficiently reducing the volume of the earphones, otherwise hearing impairment and/or hearing disorders may occur. Do not use your earphone at a high volume for an extended period of time as hearing impairment and/or hearing disorders may occur. Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is in use may corrupt the file. Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer.
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Do not store the recorder in places exposed to excessive moisture or dust. Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. Do not place the recorder on top of or near electric appliances such as TVs or refrigerators. Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment. Avoid sand or dirt. These can cause irreparable damage. Avoid strong vibrations or shocks. Do not disassemble, repair or modify the unit yourself. Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or gocart). Keep the unit out of the reach of children.
Under no circumstances insert any other parts than the main unit into the battery compartment. This may result in battery leakage, overheating, fire or explosion. Battery should never be exposed to flame, heated, short-circuited or disassembled. Do not attempt to recharge alkaline, lithium or any other non-rechargeable battery. Never use any battery with a torn or cracked outer cover. Keep battery out of the reach of children. If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1 remove the battery immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for servicing.
Q1: Nothing happens when a button is pressed. A1: The HOLD switch may be set to [HOLD] position. The batteries may be depleted. The batteries may be inserted incorrectly. Q2: sound or quiet sound is heard from the speaker while playing back. No A2: The earphone plug may be plugged into the recorder. The volume may be set to the minimum level. Q3: Recording is not possible. A3: By pressing the STOP (4) button repeatedly while the recorder stops, check if the display shows: he remaining recording time in the selected folder may have reached [00:00]. T The number of files is 200. Check if the display shows [Memory Full] by pressing the REC (s) button. Q4: The playback speed is too fast (slow). A4: The recorder may be set to fast (slow) Playback.
Recording medium: Built-in flash memory Overall frequency: HQ mode: 200 to 13,000 Hz SP mode: 200 to 7,000 Hz LP mode: 200 to 3,000 Hz Recording time: VN-7800PC, VN-6800PC: 1 GB HQ mode: Approx. 70 h. 55 min. SP mode: Approx. 139 h. 35 min. LP mode: Approx. 444 h. VN-6500PC, VN-5500PC: 512 MB HQ mode: Approx. 35 h. 20 min. SP mode: Approx. 69 h. 35 min. LP mode: Approx. 221 h. 30 min. VN-3500PC: 128 MB HQ mode: Approx. 8 h. 40 min. SP mode: Approx. 17 h. 10 min. LP mode: Approx. 54 h. 40 min. Microphone: Electret Condenser Microphone (monaural) Speaker: Built-in 23 mm round dynamic speaker Maximum power: 250 mW Maximun headphone output: 150 mV (according to EN 50332-2) Wide band characteristic headphone output: 75 mV (according to EN 50332-2) Earphone jack (monaural): 3.5 mm diameter, impedance 8 Microphone jack (monaural): 3.5 mm diameter, impedance 2 k Power supply: Two AAA (LR03) batteries or Two Ni-MH rechargeable batteries Continuous battery: Alkaline batteries: Approx. 37 h. Ni-MH rechargeable batteries: Approx. 25 h. Dimensions: 102 (L) mm x 37 (W) mm x 18.8 (T) mm (without protrusions) Weight: 64.8 g (including battery)
The above-noted recording times indicate times after deletion of the manual data stored in the recorder. The manual data can be deleted by connecting to a computer and deleting or by formatting the recorder. For details, please see Formatting the Recorder [Format]. Before deleting the data, please make a backup file of the PDF data of the manual. Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use. Your recorded contents are for your personal use or pleasure only. It is prohibited to record copyrighted material without permission of the copyright holders according to copyright law. Specifications and design are subject to change without notice for improvement of performance.
Ni-MH Rechargeable Battery Charger: BU-400 (Europe only) Ni-MH Rechargeable Battery: BR401 Connecting cord (Earphone jack Microphone jack): KA333 - 12 Noise-Cancellation microphone:ME52 Electret condenser microphone: ME15 Dual monaural earphone: E20 Telephone pickup: TP7 Neck Strap: ST26
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