System requirements Installation Registration Electronic licensing Legal notices
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Getting Started Guide

Using Adobe Help

Adobe Help resources
Documentation for your Adobe software is available in a variety of formats.
In-product and LiveDocs Help
Most versions of in-product and LiveDocs Help let you search across the Help systems of multiple products. Topics may also contain links to relevant content on the web or to topics in the Help of another product. Think of Help, both in the product and on the web, as a hub for accessing additional content and commu nities of users. The most complete and up-to-date version of Help is always on the web.

How To topics

In-product Help provides access to all documentation and instructional content available at the time the software ships. It is available through the Help menu in your Adobe software. LiveDocs Help includes all the content from in-product Help, plus updates and links to additional instructional content available on the web. For some products, you can also add comments to the topics in LiveDocs Help. Find LiveDocs Help for your product in the Adobe Help Resource Center, at www.adobe.com/go/documentation.
The How To topics provide a brief overview of the most common tasks. If you need more information, click the link at the bottom of the How To topic to view the related Help topic.
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PDF documentation

Accessibility features
The in-product Help is also available as an Adobe PDF that is optimized for printing. Other documents, such as installation guides and white papers, may also be provided as PDFs. All PDF documentation is available through the Adobe Help Resource Center, at www.adobe.com/go/documentation. To see the PDF documentation included with your software, look in the Documents folder on the installation or content DVD.

Printed documentation

Adobe Help content is accessible to people with disabilitiessuch as mobility impairments, blindness, and low vision. In-product Help supports these standard accessibility features:
The user can change text size with standard context
menu commands (Microsoft Windows) and standard menu commands (Apple Mac OS).
Links are underlined for easy recognition. If link text doesnt match the title of the destination,
Printed editions of the in-product Help may be available for purchase in the Adobe Store, at www.adobe.com/go/store. You can also find books published by Adobe publishing partners in the Adobe Store. A printed workflow guide is included with all Adobe Creative Suite 3 products, and stand-alone Adobe products may include a printed getting started guide. Note: Printed documentation is not available in all languages.

Community of presenters

With this release, Adobe Systems invited the community of its users to share their expertise and insights. Adobe and lynda.com present tutorials, tips, and tricks from leading designers and developers such as Joseph Lowery, Katrin Eismann, and Chris Georgenes. You can see and hear Adobe experts such as Lynn Grillo, Greg Rewis, and Russell Brown. In all, over 30 product experts share their knowledge.
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Tutorials and source files

Acrobat videos

Adobe Video Workshop covers a wide range of subjects for Adobe Acrobat, including these:
Setting up the workspace and taskbars Combining files into a PDF Converting PDFs Modifying PDFs Adding comments to PDFs Working with shared reviews Reviewing and summarizing comments Adding security to forms Collaborating in real time with Adobe Acrobat
Adobe Video Workshop includes training for novices and experienced users. Youll also find videos on new features and key techniques. Each video covers a single subject and typically runs about 3-5 minutes. Most videos come with an illustrated tutorial and source files, so you can print detailed steps and try the tutorial on your own.
Using Adobe Video Workshop
You can access Adobe Video Workshop using the DVD included with your Creative Suite 3 product. Its also available online at www.adobe.com/go/learn_videotutorials. Adobe will regularly add new videos to the online Video Workshop, so check in to see whats new.

Connect

Preflighting files Printing documents
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To access Adobe Creative Suite 3 video tutorials, visit Adobe Video Workshop at www.adobe.com/go/learn_videotutorials. Note: Adobe Video Workshop is not available in all languages.

Adobe Design Center

Adobe Design Center offers articles, inspiration, and instruction from industry experts, top designers, and Adobe publishing partners. New content is added monthly. You can find hundreds of tutorials for design products and learn tips and techniques through videos, HTML tutorials, and sample book chapters. New ideas are the heart of Think Tank, Dialog Box, and Gallery:

Think Tank articles consider how todays designers

Extras

You have access to a wide variety of resources that will help you make the most of your Adobe software. Some of these resources are installed on your computer during the setup process; additional content is included on the installation or content disc, if appli cable. Unique extras are also offered online by the Adobe Exchange community, at www.adobe.com/go/exchange.

Installed resources

engage with technology and what their experiences mean for design, design tools, and society.
In Dialog Box, experts share new ideas in motion
graphics and digital design. During software installation, a number of resources are placed in your application folder. To view those files, navigate to the application folder on your computer.
Disc content The Gallery showcases how artists communicate
design in motion. Visit Adobe Design Center at www.adobe.com/designcenter.

Adobe Developer Center

Adobe Developer Center provides samples, tutorials, articles, and community resources for developers who build rich Internet applications, websites, mobile content, and other projects using Adobe products. The Developer Center also contains resources for devel opers who develop plug-ins for Adobe products. In addition to sample code and tutorials, you'll find RSS feeds, online seminars, SDKs, scripting guides, and other technical resources. Visit Adobe Developer Center at www.adobe.com/go/developer.
The disc included with your product may contain additional resources for use with the software, such as presets, plug-ins, a PDF version of the Help, technical information, and other documents.

Adobe Exchange

For more free content, visit www.adobe.com/go/exchange, an online community where users download and share thousands of free actions, extensions, plug-ins, and other content for use with Adobe products.
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Customer support

Visit the Adobe Support website, at
www.adobe.com/support, to find troubleshooting information for your product and to learn about free
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and paid technical support options. Follow the Training link for access to Adobe Press books, a variety of training resources, Adobe software certifi cation programs, and more.
feedback, which the Adobe development teams use to create software that meets the needs and expectations of the community. Visit Adobe Labs at www.adobe.com/go/labs.

Downloads

Visit www.adobe.com/go/downloads to find free updates, tryouts, and other useful software. In addition, the Adobe Store (at www.adobe.com/go/store) provides access to thousands of plug-ins from third-party developers, helping you to automate tasks, customize workflows, create specialized professional effects, and more.

The selected messages are converted to a PDF package or a merged PDF, depending upon conversion settings. To convert email folders, select the desired folders and click Create Adobe PDF From Folders. You can also automatically archive email messages and folders.
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Create from Lotus Notes (Windows)
After you install Acrobat, an Acrobat PDFMaker toolbar is added to IBM Lotus Notes and commands are added to the Actions menu.
1 Select the desired email messages and click Convert
3 If prompted, specify a filename and location, and click Save.
You can also choose a different default Adobe PDF printer setting or create a customized setting.
Selected Messages To Adobe PDF

Combine files

Combine files from various sources into a single, merged PDF or an assembled PDF package of related files. For example, you might collect brochures, presentations, spreadsheets, and contracts into a cohesive sales proposal. If you merge files into a single PDF, you can then add unifying elements to help tie the document together. For example, you can add a header or footer to the new file. Or renumber pages so that the page numbers that appear in the Page Navigation toolbar are consecutive across the merged files. You can also rotate, delete, and replace pages as necessary to create a cohesive look and keep the PDF up-to-date.
2 Specify a filename and location, and click Save.
The messages are converted to a merged PDF or a PDF package, depending upon conversion settings. You can convert an entire folder to PDF by clicking Convert Selected Folder To Adobe PDF.
Create from Internet Explorer (Windows)
You can convert an entire web page or a selected portion of it to PDF.
1 In Microsoft Internet Explorer, open the web page you want to convert. 2 (Optional) Drag to select the text and images you want to convert. 3 Click Convert Web Page To PDF
4 Specify a filename and location, and click Save.
You can also convert one or more web pages, and even entire websites, from within Acrobat.
Create using Adobe PDF printer
In many applications, you can use the Print command with the Adobe PDF printer to convert a file to PDF.
1 Open the file you want to convert, and choose File > Print. 2 Choose Adobe PDF from the list of printers, and print the file.
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You can also continue the numbering style of the previous section.

Rotate pages

To quickly update a PDF, you can replace individual pages.
1 Choose Document > Replace Pages. 2 Select the document that contains the replacement
You can rotate all or selected pages in a PDF.
1 Choose Document > Rotate Pages.
2 Specify the direction of the rotation and the page

pages, and click Select.

3 Under Original, specify the pages you want to replace. Under Replacement, specify the beginning replacement page.

range.

3 Choose the desired options from the Rotate menus.
Interactive elements, such as links and bookmarks, associated with the original pages arent deleted.
To temporarily rotate a page, choose View > Rotate
View > Clockwise or Counterclockwise.

Export

If you dont have access to the original source file for a PDF, you can convert the PDF to an editable format. You can also copy selected text and images to reuse in other documents. Or extract pages and save them as a new PDF.
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For example, you might save a brochure in HTML format for use on your companys website. Or extract a few relevant pages from a large in-house document to share with clients. You could easily repurpose images and text from a design specification by copying them into a Word, Adobe Photoshop, or Adobe InDesign document.

Export as Word

Export as text
You can save a PDF in Rich Text Format (RTF), as accessible text, or as plain text. RTF preserves the most formatting. Accessible text preserves such items as comments, form fields, and alternate text.

1 Click Export

in the Tasks toolbar, choose More Formats, and then choose the desired text format.
If you dont have the original file from which a PDF was created, you can save the PDF as a Word document that you can then edit in Word.
2 If saving to RTF or plain text, click Settings to adjust the conversion settings. Select and copy text
in the Tasks toolbar, and then choose Word Document.
You can copy words, lines, or columns of text from a PDF.
1 Using the Select tool Drag across text. Double-click or triple-click to select a word or a line
, do any of the following:
2 Click Settings to set conversion options.
Note: When you save a PDF to Word format, the resulting file isnt equivalent to a file created in Word; some coding information may be lost.

Export as HTML or XML

of text.
2 Move the pointer over the icon that appears next to the selected text, and then choose an option from the menu.

To easily use the content of a PDF on the web, simply convert the PDF to HTML or XML format.
If you cannot select text, it may be part of an image or from a scanned document.

Select and copy an image

in the Tasks toolbar, and then choose HTML Web Page or XML 1.0.
You can copy an image from a PDF to the clipboard or to another application, or you can save it to a file.

1 Using the Select tool

You can save a PDF in HTML 3.2 format by clicking Export, and choosing More Formats > HTML 3.2.
, click an image or drag to select a portion of it after the pointer changes to a crosshairs icon.
Drag the image into an open document in another
2 Do any of the following:

application.

Right-click/Control-click the image and choose
Copy Image or Save Image As.
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Take a snapshot of a page
Use the Snapshot tool to copy all selected content. Text and images are both copied as an image.
1 Choose Tools > Select & Zoom > Snapshot tool. 2 Drag on the page to select content, or click to copy
allowed. You can redact sensitive content in a legal brief or examine a PDF for personal information before making it available to the public.
Examine a PDF for hidden content
the entire page. The selected content is copied to the clipboard when you release the mouse button.

Extract pages

Before making a PDF available to others, you may
wish to remove content that reveals the document
history or that contains your personal information,
such as metadata that lists your name as the author.
1 Choose Document > Examine Document.
When you extract pages, they are saved in a new PDF.
1 Choose Document > Extract Pages. 2 Specify the range of pages to extract. 3 Choose whether you want to delete the pages after
2 Select the items you want removed from the PDF,
and click Remove All Checked Items.
3 Save the document with a new name.
You can also examine a PDF at the end of a redaction

process.

Redact sensitive content

Prevent changes to a PDF

You can quickly apply security options by using either a user policy that you create or an organizational policy created by an Adobe LiveCycle Policy Server admin istrator and shared by a group of users. Two user policies come with Acrobat.

1 Click Secure

Add security restrictions to help prevent others from changing your PDF.
1 Click Secure on the Tasks toolbar, and choose Password Encryption. 2 Select Restrict Editing And Printing Of The
on the toolbar, and choose one of the policies listed at the top of the menu.
2 Click Yes, and then change the security settings as desired. Create a user security policy
Document, and type a Permissions password.
3 Choose an option from the Changes Allowed menu.
For information on using other security methods to restrict access, see Help.
Create secure attachments
Security policies provide an easy way for you to apply the same security settings to multiple PDFs. Security policies include encryption, permission settings, and information about who can open the PDFs or change security settings.
1 Click Secure on the toolbar, and choose Manage Security Policies. 2 Click New, and select the type of security you want. 3 Click Next, and follow the on-screen instructions to set up the policy and choose the desired security settings.
You can add security to both PDF and non-PDF documents by embedding them in an encrypted envelope, called a security envelope, that you can send as an email attachment.
1 Click Secure on the Tasks toolbar, and choose Create Security Envelope.
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Digitally signing a PDF is much like signing a paper document. For example, you can use a digital signature to indicate that you approve of the contents, that you have reviewed the contents, or that you agree to the terms outlined in the document. Adding a digital signature also allows you to track any changes made to the PDF. For added security, you can certify a PDF so that recipients can be assured that the PDF has not been altered. Finally, you can check digital signatures to ensure that they are valid.
Create a self-signed digital ID
A digital ID is required to sign documents and apply certificate security. Self-signed digital IDs created from Acrobat may be adequate for many situations. See the Adobe website for information on acquiring a digital ID from Adobe security partners.
1 Choose Advanced > Security Settings. 2 Select Digital IDs, and click Add ID. 3 Select Create A Self-Signed Digital ID For Use With Acrobat. 4 Follow the on-screen instructions to set up the self-

signed digital ID.

Register a digital ID
You must register a digital ID in Acrobat before you can use it.
1 Choose Advanced > Security Settings. 2 Select Digital IDs, and click Add ID. 3 Select Browse For An Existing Digital ID File. 4 Follow the on-screen instructions to select the digital ID file, type your password, and register the digital ID.

You can create self-signed digital IDs in Acrobat. Or, see the Adobe website for information on acquiring a digital ID from Adobe security partners.

Share your certificate

Sign a PDF to indicate youve read it or to certify its contents. A. Certifying signature B. Digital signature
Your digital ID includes a certificate that others require to validate your signature and encrypt documents for you.
1 Choose Advanced > Security Settings. 2 Select Digital IDs on the left.
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3 Select the ID you want to share, and click. Export 4 Follow the on-screen instructions to email the certificate or save it to a file.

Certify a PDF

Certifying a PDF indicates that you approve of its content and allows you to specify the types of changes that are permitted for the PDF to remain certified.
1 Click Sign on the Tasks toolbar, choose Certify With Visible Signature or Certify Without Visible Signature, and click OK. 2 If certifying with a visible signature, draw a signature field. 3 Follow the on-screen instructions to apply the certifying signature. 4 Save the PDF using a different filename. Validate signatures
If you use a third-party security method, you usually dont need to share your certificate with others.
Create a signature appearance
You can modify your digital signature appearance. For
example, you can include your scanned signature.
1 (Optional) Save the desired image on a page by
itself, and convert the page to PDF.
2 Choose Edit > Preferences (Windows) or Acrobat
(Mac OS) > Preferences, and select Security.
3 Click New, and type a title.
4 (Optional) Select Imported Graphic, click File, and

select the desired file.

5 Specify options as desired.

Sign a PDF

When you open a document, a status icon appears next to the signature, indicating if the signature is valid.
1 Click Signatures select the signature.
in the navigation pane, and
Use a digital signature to indicate your approval. For best results, change your security preferences to always sign in Preview Document mode, so that you can view and sign the PDF in a secure state.
1 Click the signature field. Or, click Sign choose Sign Document.
2 Right-click/Control-click and choose Show Signature Properties. 3 Use the various tabs and options in the Signature Properties dialog box to resolve any signature issues. For example, if the identity is unknown or unverified, click the Signer tab, and click Show Certificate to determine if the certificate is trusted.
2 Follow the on-screen instructions to apply your digital signature.

Review & Comment

Start an automated email or shared review to simplify the reviewing process. When you review a PDF using Acrobat, all users can comment on a single, unchanging document using a wide variety of commenting tools, from sticky notes and stamps to
If the document does not contain an unsigned signature field, click Sign and choose Place Signature to sign the PDF.
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text edits, highlights, and drawing markups. If you set up a shared review, reviewers can see and respond to others reviewers comments. Using the Review Tracker, you can invite additional reviewers, rejoin a review, and track the progress of shared reviews. For example, suppose you have a specification that needs to be reviewed by your project team, which includes people in several locations. Set up a shared review to send the PDF to all the review participants. When the participants (including Adobe Reader 8 users if you have enabled commenting for Adobe Reader) open the email attachment, Acrobat opens the Commenting toolbar and instructions on how to complete the review.

Start an email review

An email-based review lets you track review status and merge received comments into the PDF.
1 Click Review & Comment For Email Review.

and choose Attach

2 If prompted, enter your identity information to create a reviewer profile. 3 Follow the on-screen instructions to select the PDF, invite reviewers, and send the email invitation.
If your email application doesnt send email automati cally, you may need to answer alert messages and switch to your email application to finish sending the message.

Start a shared review

A shared review allows reviewers, including those using Adobe Reader, to see and respond to others comments during the review. Important: To conduct a shared review, you and your reviewers need write access to a shared comment server.
1 Click Review & Comment

and choose Send For

Shared Review.
2 If prompted, enter your identity information to create a reviewer profile.
Add different kinds of comments to your PDF. They also appear in the Comments list. A. Note B. Drawing markup C. Stamp D. Replaced Text E. File attachment F. Highlighted text
3 Follow the on-screen instructions to select (or add) a server, select the PDF, invite reviewers, and send the email invitation.

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Track and manage reviews
The Review Tracker provides information for all documents that youve sent and received for review. Use the Review Tracker to rejoin a review, send a reminder, or invite additional reviewers.
Important: If youre prompted to connect to a server when you open the PDF, youve been invited to a shared review.
1 Open the PDF attachment from your email appli cation.
2 Use commenting tools to add comments.
3 Save the PDF, and then click Send Comments.
Participate in a shared review

, and choose Review

Tracker.
2 Select the desired PDF on the left.
3 Do any of the following:
To rejoin a review, double-click the PDF. To send a message, click Email All Reviewers or
When you open the shared PDF, commenting tools and
a document message bar with instructions also open.
1 Open the PDF attachment or link.
2 Click Connect, and type your login name and

password, if prompted.

3 Type your name, email address, and job title to
create a reviewer profile, if prompted.

4 Add comments.

5 When you want to share your comments, click

Publish Comments.

Email Initiator.
To invite additional reviewers, click Add Reviewers. Invite additional reviewers
If you initiated a review, you can invite more reviewers. If you are a reviewer, ask the initiator to add reviewers so the initiator can track all reviewers and receive notification when comments are received.
2 Select the desired PDF under Reviews Ive Sent, and click Add Reviewers. 3 Follow the on-screen instructions to add email
In a shared review, you can see all reviewers
comments that have been published.

Create drawing markups

addresses, change the message as needed, and send the invitation.
Participate in an email review
You can add lines, arrows, and shapes to a PDF by using the drawing markup tools.
1 Choose Tools > Comment & Markup, and choose the desired tool. 2 Draw in the PDF. For example, click and drag to form a line, arrow, or rectangle. 3 (Optional) Using the Select tool, double-click the
When you open the PDF attachment in an email review, a tracked copy of the PDF opens with a document message bar, a Send Comments button, and a Comment & Markup toolbar.
markup, and then type a comment in the pop-up note.
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To change properties, such as line color and width, right-click/Control-click the markup and choose Properties.

You can create a PDF form with interactive form fields from many different sourcesan existing electronic document such as a Word document or a spreadsheet, a scanned paper document, or a template. You can then distribute the form through email or a shared server and track the forms that have been returned to you. Finally, you can easily collect and review form data and export it to other applications. For example, you could convert all of your human resources forms to PDF and post them for easy access on a shared server. You could then track a specific form, such as a yearly benefits enrollment form, and know who has filled out and returned the form. After you have collected the returned data, you could then export it to a spreadsheet or a personnel database.
Interactive form fields make it easy to collect data. A. Check box B. Radio button C. Combo box D. Text box E. Button

Create a form

The Create New Form wizard guides you through creating a PDF form from a template (Windows only), an electronic document, spreadsheet data, or a scanned paper document.

1 Click Forms New Form.

on the toolbar, and choose Create
2 Select the source for the PDF form, and click

Continue.

3 Follow the on-screen instructions.
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Forms created with the wizard are LiveCycle Designer forms. To create an Acrobat form instead, choose Forms > Run Form Field Recognition.

Edit a form

Track and manage forms
The Forms Tracker helps you manage forms youve distributed.
1 Click the Forms button and choose Track Forms.

on the Tasks toolbar,

Depending upon how a PDF form was created, you can edit it in either Acrobat or LiveCycle Designer (Windows only). Note: (Windows) PDF forms created in Acrobat can be edited in LiveCycle Designer, but those created or edited in LiveCycle Designer cannot be edited in Acrobat.
1 Open a PDF form. 2 Choose Forms > Edit Form In Designer or Edit Form In Acrobat. 3 Add or modify form fields and field properties as desired. Distribute a form
2 Select an icon on the left to see forms in that category: To Do displays forms youve received. History displays forms youve distributed. Search Results allows you to search for specific

forms.

Forms Library displays forms youve saved in the
library for future distribution.
Compile data received by email
As users return their form data, you can compile it into a data set.
1 Open the email attachment containing the returned form. 2 In the dialog box that appears, select an existing data set or create a new set for the form data.
After you create a PDF form, you can distribute it by using the Distribute Form wizard. Note: To use the wizard, the form must contain a submit button.

Scanning enhancements Scan to PDF or PDF/A from a broader range of scanners. Add metadata while scanning. Optimize a scanned PDF. See Scan a paper document to PDF in Acrobat Help. PDF/A-compliant files Create PDF/A-compliant files
header, footer, watermark, and background options as named settings for reuse. Remove or update existing headers, footers, watermarks, and backgrounds. Shrink content to accommodate headers and footers. Preview changes in real time. Set underline text. See Add and edit headers and footers in Acrobat Help.

Review and commenting

Acrobat Connect meetings Access the real-time, web-
based collaboration capabilities of Acrobat Connect (sold separately). Click the Start Meeting button to escalate from a document review to real-time commu nication with others over the Internet. Acrobat Connect uses Adobe Flash CS3 Professional and a personal meeting room for screen sharing, audio and video conferencing, whiteboarding, and more. When you first click the Start Meeting button, you can create a free trial account. Each subsequent time, you go directly to your Acrobat Connect personal meeting
when scanning paper documents and when creating
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room. (Acrobat Connect is not available in all languages.) See Meetings in Acrobat Help.
Shared reviews Initiate a review where comments are stored on a central server, allowing all participants to see comments in real time. No extra server software is needed. Shared reviews work with a folder on a network server, a Windows SharePoint workspace, or a web folder on a web server. Comments are automat ically retrieved, even if Reader isnt running and could be added even when you are disconnected from the network. Notifications alert users that there are new comments. Comments from reviewers outside the firewall can be merged into the shared review, and you can enable Reader users to participate in reviews. See Start a shared review in Acrobat Help. Review Tracker Provides details about all active
Edit in Adobe LiveCycle Designer. See Creating and editing forms in Acrobat Help.
PDF background artwork Import a PDF as
background artwork on a form in LiveCycle Designer. Add form fields on top of the background. See LiveCycle Designer Help.

Getting Started Guide A printed Getting Started Guide is included with the Acrobat package.

Adobe.com

These resources are available on the Adobe website:
Adobe Design Center Offers articles, tips, and tutorials in
1 If the Activation dialog box isnt already open, choose Help > Activation > Activate. 2 Follow the on-screen instructions. Note: If you want to install the software on a different computer, you must first deactivate the software on your computer: Choose Help > Activation > Deactivate.
various formats, including video, Adobe PDF, and HTML. The content is authored by industry experts, designers, and Adobe publishing partners, and new content is added monthly. Youll also find Adobe Studio Exchange, where users download and share thousands of free actions, plugins, and other content. Adobe Design Center is available in English, French, German, and Japanese.

A-2 CHAPTER 1

Getting Started Guide
Adobe Developer Center Provides information for
advanced users, including software and plug-in developers. Youll find tutorials, SDKs, scripting guides, and sample code, in addition to forums, RSS feeds, online seminars, and other technical resources.
Support Home Contains information about free and paid
the More Tools dialog box to customize all your toolbars. See Display and arrange toolbars in Acrobat Help.
Search enhancements Find words or use advanced search
technical support options. Top issues are listed by product on the Adobe U.S. and Adobe Japan websites. Follow the Training link for access to Adobe Press books; online, video, and instructor-led training resources; Adobe software certification programs; and more.
Downloads Provides free updates, tryouts, and other useful software. In addition, the Plug-ins section of the Adobe Store provides access to thousands of plug-ins from third-party developers, helping you to automate tasks, customize workflows, create specialized professional effects, and more. Communities Features forums, blogs, and other avenues
tools, all from the same integrated toolbar. View search results in a floating, resizable window. Search documents in a PDF package. See Search features overview in Acrobat.
Embedded PDF search index Embed a search index for a specific file directly within the PDF to speed up searching. See Create and manage an index in a PDF in Acrobat Help.

PDF creation, assembly, and editing
PDF from a blank page Create a blank PDF page and type
text onto the page. Format text using formatting controls. Lock the document so that it cant be edited. See Create a PDF from a blank page in Acrobat Help.
PDF packages Assemble PDF files (including PDF forms)
for users to share technologies, tools, and information; ask questions; and find out how others are getting the most out of their software. User-to-user forums are available in English, French, German, and Japanese; blogs are posted in a wide range of languages.
and non-PDF files into a single package. Files are not modified when packaged, so signatures and security options stay intact. Documents within a package are viewed in the same window. Easily add, delete, or extract documents from the package. Search and print the current or selected document, or all documents within the package. See About PDF packages in Acrobat Help.
Combined files user interface Combine files into a single

Whats new

Viewing, navigating, searching
Getting Started window At a glance, see the main features
of Adobe Acrobat 8 Professional and click links to start tasks or learn more about features. See Start in the Getting Started window in Acrobat Help.
Maximized work area View PDFs in a new visual design
PDF with concatenated pages, or assemble files into a PDF package. Choose simple options to control the size of the resulting PDF. See Combining different types of files in Acrobat Help.
Mail merge to PDF within Word Convert Word mail merge documents to PDF and send them out by email. See Create PDFs from Word mail merges in Complete Acrobat Help. Excel worksheet enhancements (Windows) Select and order worksheets for conversion. Convert all links and bookmarks. Create PDF/A-compliant files. See Application-specific PDFMaker settings in Acrobat Help.
for the work area, navigation pane, and toolbars. User interface elements have been removed to maximize space. See View the work area in Acrobat Help.
Customizable toolbars Easily hide or show individual tools by right-clicking/Control-clicking a toolbar, or use
ADOBE ACROBAT 8 PROFESSIONAL A-3 Getting Started Guide
PowerPoint presentation enhancements (Windows)
Convert overlapping shapes and graphics, action buttons, action settings, and speaker notes. Convert backgrounds to a separate, nonprinting layer. Create PDF/A-compliant files. See Application-specific PDFMaker settings in Acrobat Help.

Simple forms creation (Windows) Use a wizard to create PDF forms from templates, existing electronic documents, paper forms, or spreadsheet data. Customize forms with contact information and logos. Edit in Adobe LiveCycle Designer. See Creating and editing forms in Acrobat Help. PDF background artwork Import a PDF as background
header, footer, watermark, and background options as named settings for reuse. Remove or update existing headers, footers, watermarks, and backgrounds. Shrink content to accommodate headers and footers. Preview
artwork on a form in LiveCycle Designer. Add form fields on top of the background. See LiveCycle Designer Help.

A-4 CHAPTER 1

Form Tracker Track the forms you initiate or fill out. See
Signatures in Reader Allow Reader users to draw a
Tracking forms in Acrobat Help.
Export and compile form data Aggregate returned forms
signature field. See Before you certify a PDF in Acrobat Help.
Architecture, Engineering, and Construction
Batch conversion/Direct conversion From AutoCAD,
into a PDF package. Export the form data to a spreadsheet. See Submitting forms and Collecting and managing form data in Acrobat Help.
Form field recognition Automatically recognize form
fields on non-interactive PDF documents and convert them to interactive fields that can be filled electronically. See Creating new forms in Acrobat Help.
Reader enabled rights Enable Reader 7.0 and 8.0 users to
convert multiple AutoCAD files to multiple PDFs. Improved speed of AutoCAD conversions to PDF. From outside AutoCAD, convert AutoCAD files to PDF. See Convert AutoCAD files to PDF (Windows) in Acrobat Help.
2D Measurement tool enhancements Measurement
fill in, digitally sign, and locally save forms and other PDFs. See Enable Reader users to save form data in Acrobat Help.

Digital signatures

Roaming ids Enroll in a signing service where the server
recalculated if start or end point moved. Measurements snap to lines, intersections, or corners. See Measure the height, width, or area of objects in Acrobat Help.

Redaction tools Mark text, images, and sensitive areas for
holds your private key. Authenticate to the server from Acrobat and allow the document to be signed with your credentials stored on the server. See Set up a roaming ID in Acrobat Help.
Signature preview mode and conformance checker
redaction. Permanently apply redaction. Modify the appearance of redaction marks, including color and codes. See Redact sensitive content in Acrobat Help.
Search and redact From within the Search feature, mark
Before signing, view the document content as it will appear after eliminating transparency, scripts, fonts, and other dynamic content that can alter the documents appearance. Acrobat automatically runs the Document Integrity Checker, which now includes checking for Qualified Signatures conformance before entering signature preview mode. See Sign in Preview Document mode in Acrobat Help.
Certificate enhancements Predetermine the signing
some or all search results for redaction. See Search and redact words in Acrobat Help.

Creative professional

Color management improvements In Adobe Creative Suite, synchronize settings for on-screen color across the applications with a single click. See Synchronize color settings across Adobe applications in Acrobat Help. Shared transparency flattener presets Define flattener
certificate. Configure the chain model for certificate validation. See Sharing and managing certificates in Acrobat Help.
Seed values Specify which choices a user can make when
signing a document. See Customizing signature properties using seed values in Acrobat Help.
presets in one Adobe application, such as Acrobat, and then easily share those swatches with other applications, such as Illustrator and InDesign. See Create a flattener preset in Acrobat Help.
ADOBE ACROBAT 8 PROFESSIONAL A-5 Getting Started Guide
Preflight Locate, modify, or remove PDF elements using customizable fixup profiles. Create an inventory of PDF content, including XMP metadata. Perform advanced inspections on Cos objects and fonts. Convert to and validate PDF/X-4 and PDF/A files. Edit droplet settings for automated preflight inspections. See Correcting problem areas and Advanced inspections in Acrobat Help. Booklet printing Print pages as a simple booklet, for
2 Browse to a topic: To browse by topic, click Contents. To browse alphabetically, click Index, and then click a letter. 3 Click items in the navigation pane until you reach the desired topic.

example, 2-up, saddle-stitched. See Print a booklet in Acrobat Help.
Metadata in documents and objects Maintain and access

Search Help topics

1 Select a product from the Help For menu. 2 In the navigation pane on the left, click Search. 3 Type one or more words in the text box, and click Search. Topics matching the search terms appear in the navigation pane, listed in order of relevance.

Search tips

document and object-level metadata.
TouchUp Object tool enhancement See and change the color space of a selected object. Scale, rotate, or clip an object. See Move or edit an object in Acrobat Help.

Additional new features

Version Cue 2.0 Manage files and versions as a single user
These tips can help you improve your search results in Help: If you search using a phrase, such as shape tool, put quotation marks around the phrase. The search returns only those topics containing all words in the phrase. Make sure that search terms are spelled correctly. If a search term doesnt yield results, try using a synonym, such as web instead of Internet.
or in a small workgroup. Integrate with Adobe Bridge to manage files for your Creative Suite projects. See Adobe Version Cue in Acrobat Help.
Digital Editions Read and organize eBooks and other
publications with Adobe Digital Editions (a separate product). When you first click the Digital Editions menu item, you can download and install the Adobe Digital Editions software. After you install, choosing Digital Editions takes you directly to your Adobe Digital Editions bookshelf. See Adobe Digital Editions in Acrobat Help.
2D Measurement tool enhancements Measurement recalculated if start or end point moved. Measurements snap to lines, intersections, or corners. See Measure the height, width, or area of objects in Acrobat Help.

Navigate Help

Navigate Help by doing any of the following:
Click items in the navigation pane until you reach the desired topic. To view a topic, click its title, either in the navigation pane or the reading pane. Click Back or Forward on the toolbar. Click Previous or Next in the reading pane. Click the navigation links that appear above the topic title in the reading pane. You can also navigate Help using accessible keyboard shortcuts. For details, see Keyboard shortcuts for navigation.

Using Adobe Help

Browse Help topics
1 Select a product from the Help For menu.

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Get updated Help topics
If Help topics are updated or added after the product is released, the topics are posted to Adobe.com.
Keyboard shortcuts for navigation
To navigate Adobe Help, use the following keyboard combinations in Windows: To move between the navigation pane and the reading pane, press Control-Tab and Shift-Control-Tab. To move through links within a pane, press Tab or Shift-tab. To activate a selected link, press Enter.
Adobe Help and accessibility
Adobe Help is designed so that it is accessible to people with disabilitiessuch as mobility impairments, blindness, and low vision. Adobe Help supports standard accessiblity features and alternative keyboard shortcuts for toolbar controls and navigation.
Supported accessibility features

Workflows

Adobe Acrobat 8 Professional software offers robust tools to support many aspects of your document processes. Create Adobe PDFs from many different applications. Assemble files from multiple sources into a PDF package. Convert PDFs to other formats, such as Word, HTML, or JPG. Restrict access to your PDFs using various security features. Approve a PDF by digitally signing and certifying it. Conduct reviews using numerous commenting and review tools. Create fillable forms, distribute them securely, and collect the form data. Browse through the following Quickstart topics to get an overview of Acrobat capabilities. For more information on a topic, see Help.
Adobe Help supports the following standard accessibility features: Standard HTML tags define content structure. Style sheets control formatting (no embedded fonts). Each frame has a title to indicate its purpose. Graphics without captions include alternate text. If link text doesnt match the title of the destination, the title is referenced in the Title attribute of the Anchor tag. For example, the Previous and Next links include the titles of the previous and next topics. Content supports high-contrast mode. Text size can be changed with standard context menu commands or standard menu commands for Mac OS.
Keyboard shortcuts for toolbar controls
Each control in the toolbar for Adobe Help has a keyboard equivalent in Windows:
Back Alt-left arrow Forward Alt-right arrow Print Ctrl-p Help For menu Alt-down arrow or Alt-up arrow to navigate choices

Create PDFs

PDFs retain the appearance of your original documents, so you dont need to worry about losing document quality. And because PDFs can be viewed on Windows, Mac OS, or UNIX by using free Adobe Reader software, anyone
ADOBE ACROBAT 8 PROFESSIONAL A-7 Getting Started Guide
can view and print PDFs without having the source applications. You can create PDFs from within Acrobat, or from various source applications. For example, you can convert an Outlook email message discussing project issues to a PDF and then attach it to a PDF containing the project specification and schedule. Or you may have personnel documents that are currently only on paper. You can easily create PDFs from each of these paper documents as part of the process of creating an online human resources package.
The authoring application opens automatically or a progress dialog box appears. If the file is in an unsupported format, a message appears, telling you that the file cannot be converted to a PDF.
Create from a paper document
You can create a PDF directly from a paper document using Acrobat and your scanner. 1 Click the Create PDF button Scanner. and choose From
2 Select the input, output, and document options in the Acrobat Scan dialog box, and then click Scan. 3 If creating a new PDF, specify a filename and location, and click Save. 4 Select Scan More Pages or Scanning Complete.

Create from a web page

You can download and convert web pages from the top level, or any number of subordinate levels, of a URL. 1 Click the Create PDF button Page. and choose From Web
2 Type the URL into the text box. (Click Browse to convert a web page you have already downloaded.) 3 Specify the number of levels to download and where to download files from, and then click Create.

Create from scratch

You can create small PDFs that can be edited in Acrobat. 1 Choose File > Create PDF > From Blank Page.
Convert your original document (left) to Adobe PDF (center), and then add bookmarks, comments, and so on in Acrobat (right).
2 Click in the document and begin typing. Use options on the New Document toolbar to change text attributes. 3 Save the document. The editor closes and text is converted to a tagged PDF. 4 To continue editing, choose Document > Resume Editing. To convert the PDF so that it cannot be re-edited, choose Document > Prevent Future Edits.

Combine files

Combine files from various sources into a single, merged PDF or an assembled PDF package of related files. For example, you might collect brochures, presentations, spreadsheets, and contracts into a cohesive sales proposal. If you merge files into a single PDF, you can then add unifying elements to help tie the document together. For example, you can add a header or footer to the new file. Or renumber pages so that the page numbers that appear in the Page Navigation toolbar are consecutive across the merged files. You can also rotate, delete, and replace pages as necessary to create a cohesive look and keep the PDF up-to-date.
ADOBE ACROBAT 8 PROFESSIONAL A-9 Getting Started Guide
3 Adjust the order of files as desired, and then choose a file size and conversion setting. 4 Click Next, select Assemble Files Into A PDF Package, and click Create.
Modify a list of files to combine
When combining files, you have several options for adjusting the set of files. 1 Click Combine Files desired files. , click Add Files, and add the
2 To modify the list of files, select a file, and then do any of the following: Click Move Up or Move Down to a new location. or drag the file
Click Choose Pages to include a subset of pages. (Button name changes based on file type.)
Merge documents from different applications into one Adobe PDF.
Click Remove or press Delete.

Add headers and footers

Create a PDF from multiple files
You can easily merge files of different types into a single PDF. 1 Click Combine Files , and then click Add Files.
You can add a single header and footer throughout a PDF or apply different headers and footers selectively to various pages. 1 Choose Document > Header & Footer > Add. If a message appears, click Add New. 2 Specify font and margin settings. 3 In the header and footer text boxes, type the desired text. Click the buttons below the boxes to insert a page number or date. You can save header and footer settings for easy reuse.
2 Select the files you want to combine, and click Add Files. 3 Adjust the order of files as desired, and then choose a file size and conversion setting. 4 Click Next, select Merge Files Into A Single PDF, and click Create. Rather than merging files, you can also create a PDF package of files.
Assemble PDFs in a package
A PDF package lets you assemble related information into a single PDF while maintaining individual PDFs within it. 1 Click Combine Files , and then click Add Files.
2 Select the files you want to combine, and click Add Files.

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Renumber pages

Replace pages

When you renumber pages, only the numbers that appear in the Pages panel and the toolbar are affected. To change the numbers that appear on the document pages, add a header or footer. 1 Click the Pages button from the Options menu. , and choose Number Pages
To quickly update a PDF, you can replace individual pages. 1 Choose Document > Replace Pages. 2 Select the document that contains the replacement pages, and click Select. 3 Under Original, specify the pages you want to replace. Under Replacement, specify the beginning replacement page. Interactive elements, such as links and bookmarks, associated with the original pages arent deleted.
2 Specify which pages the numbering will be applied to. 3 Specify the numbering style, prefix (if any), and starting number. You can also continue the numbering style of the previous section.

Rotate pages

Export
You can rotate all or selected pages in a PDF. 1 Choose Document > Rotate Pages. 2 Specify the direction of the rotation and the page range. 3 Choose the desired options from the Rotate menus. To temporarily rotate a page, choose View > Rotate View > Clockwise or Counterclockwise.

Delete pages

If you dont have access to the original source file for a PDF, you can convert the PDF to an editable format. You can also copy selected text and images to reuse in other documents. Or extract pages and save them as a new PDF. For example, you might save a brochure in HTML format for use on your companys website. Or extract a few relevant pages from a large in-house document to share with clients. You could easily repurpose images and text from a design specification by copying them into a Word, Photoshop, or InDesign document.

Export as Word

After combining files, you can delete unwanted or blank pages. 1 (Optional) Click the Pages button in the navigation pane and select the pages you want to delete. 2 Choose Document > Delete Pages. 3 Click Selected to delete selected pages or click From and specify a range. If you want to retain a copy of the original PDF, make sure that you save the new document using Save As rather than Save.
If you dont have the original file from which a PDF was created, you can save the PDF as a Word document that you can then edit in Word. 1 Click Export on the Tasks toolbar, and then choose Word Document. 2 Click Settings to set conversion options. Note: When you save a PDF to Word format, the resulting file isnt equivalent to a file created in Word; some coding information may be lost.
ADOBE ACROBAT 8 PROFESSIONAL A-11 Getting Started Guide

Export as HTML or XML

2 Do any of the following: Drag the image into an open document in another application. Right-click/Control-click the image and choose Copy Image or Save Image As.
Take a snapshot of a page

To easily use the content of a PDF on the web, simply convert the PDF to HTML or XML format. 1 Click Export on the Tasks toolbar, and then choose HTML Web Page or XML 1.0. 2 Click Settings to set conversion options. You can save a PDF in HTML 3.2 format by clicking Export, and choosing More Formats > HTML 3.2.

Export as text

Use the Snapshot tool to copy all selected content. Text and images are both copied as an image. 1 Choose Tools > Select & Zoom > Snapshot tool. 2 Drag on the page to select content, or click to copy the entire page. The selected content is copied to the clipboard when you release the mouse button.

Extract pages

You can save a PDF in Rich Text Format (RTF), as accessible text, or as plain text. RTF preserves the most formatting. Accessible text preserves such items as comments, form fields, and alternate text. 1 Click Export on the Tasks toolbar, choose More Formats, and then choose the desired text format. 2 If saving to RTF or plain text, click Settings to adjust the conversion settings.

Select and copy text

When you extract pages, they are saved in a new PDF. 1 Choose Document > Extract Pages. 2 Specify the range of pages to extract. 3 Choose whether you want to delete the pages after extracting them. 4 To save the extracted pages as individual files, rather than a single PDF, select Extract Pages As Separate Files. All links, comments, and form fields on the extracted pages are also extracted, but bookmarks and articles are not.
You can copy words, lines, or columns of text from a PDF. 1 Using the Select tool Drag across text. Double-click or triple-click to select a word or a line of text. 2 Move the pointer over the icon that appears next to the selected text, and then choose an option from the menu. If you cannot select text, it may be part of an image or from a scanned document.

Select and copy an image

, do any of the following:

Secure

You can use password or certificate encryption, as well as server-based policies, to help control access to your PDFs. These security features allow you to restrict what others can do and see in the PDFs you create. For example, you can create read-only files for web distribution. Or limit access in files that you send out for review so that only commenting is allowed. You can redact sensitive content in a legal brief or examine a PDF for personal information before making it available to the public.

Share your certificate

Use a digital signature to indicate your approval. For best results, change your security preferences to always sign in Preview Document mode, so that you can view and sign the PDF in a secure state. 1 Click the signature field. Or, click Sign Sign Document. , and choose
2 Follow the on-screen instructions to apply your digital signature. If the document does not contain an unsigned signature field, click Sign and choose Place Signature to sign the PDF.

Certify a PDF

Your digital ID includes a certificate that others require to validate your signature and encrypt documents for you. 1 Choose Advanced > Security Settings. 2 Select Digital IDs on the left. 3 Select the ID you want to share, and click Export 4 Follow the on-screen instructions to email the certificate or save it to a file. If you use a third-party security method, you usually dont need to share your certificate with others.
Create a signature appearance
Certifying a PDF indicates that you approve of its content and allows you to specify the types of changes that are permitted for the PDF to remain certified. 1 Click Sign on the Tasks toolbar, choose Certify With Visible Signature or Certify Without Visible Signature, and click OK. 2 If certifying with a visible signature, draw a signature field. 3 Follow the on-screen instructions to apply the certifying signature. 4 Save the PDF using a different filename.
You can modify your digital signature appearance. For example, you can include your scanned signature. 1 (Optional) Save the desired image on a page by itself, and convert the page to PDF. 2 Choose Edit > Preferences (Windows) or Acrobat (Mac OS) > Preferences, and select Security. 3 Click New, and type a title. 4 (Optional) Select Imported Graphic, click File, and select the desired file. 5 Specify options as desired.

Validate signatures

When you open a document, a status icon appears next to the signature, indicating if the signature is valid. 1 Click Signatures the signature. in the navigation pane, and select
2 Right-click/Control-click and choose Show Signature Properties. 3 Use the various tabs and options in the Signature Properties dialog box to resolve any signature issues. For example, if the identity is unknown or unverified, click the Signer tab, and click Show Certificate to determine if the certificate is trusted.
ADOBE ACROBAT 8 PROFESSIONAL A-15 Getting Started Guide

Review & Comment

Start an automated email or shared review to simplify the reviewing process. When you review a PDF using Acrobat, all users can comment on a single, unchanging document using a wide variety of commenting tools, from sticky notes and stamps to text edits, highlights, and drawing markups. If you set up a shared review, reviewers can see and respond to others reviewers comments. Using the Review Tracker, you can invite additional reviewers, rejoin a review, and track the progress of shared reviews. For example, suppose you have a specification that needs to be reviewed by your project team, which includes people in several locations. Set up a shared review to send the PDF to all the review participants. When the participants (including Adobe Reader 8.0 users if you have enabled commenting for Adobe Reader) open the email attachment, Acrobat opens the Commenting toolbar and instructions on how to complete the review.

Create a form

The Create New Form wizard guides you through creating a PDF form from a template (Windows only), an electronic document, spreadsheet data, or a scanned paper document. 1 Click Forms Form. on the toolbar, and choose Create New
2 Select the source for the PDF form, and click Continue. 3 Follow the on-screen instructions. Forms created with the wizard are LiveCycle Designer forms. To create an Acrobat form instead, choose Forms > Run Form Field Recognition.

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Edit a form
History displays forms youve distributed. Search Results allows you to search for specific forms. Forms Library displays forms youve saved in the library for future distribution.
Compile data received by email
Depending upon how a PDF form was created, you can edit it in either Acrobat or Adobe LiveCycle Designer (Windows only). Note: (Windows) PDF forms created in Acrobat can be edited in LiveCycle Designer, but those created or edited in LiveCycle Designer cannot be edited in Acrobat. 1 Open a PDF form. 2 Choose Forms > Edit Form In Designer or Edit Form In Acrobat. 3 Add or modify form fields and field properties as desired.

Distribute a form

As users return their form data, you can compile it into a data set. 1 Open the email attachment containing the returned form. 2 In the dialog box that appears, select an existing data set or create a new set for the form data. The new data is added and the data set opens, allowing you to review all responses. You can also compile data by clicking Forms on the Tasks toolbar, and choosing Compile Returned Forms.

Review form responses

After you create a PDF form, you can distribute it by using the Distribute Form wizard. Note: To use the wizard, the form must contain a submit button. 1 Open the desired form. 2 Click the Forms button choose Distribute Form. on the Tasks toolbar, and
After youve compiled returned form data into a data set, the PDF automatically opens for you to review the responses.
With the desired data set PDF open, do any of the
following: To review an individual response, select a line in the response list. To sort the response list, click the desired column heading. To add data, click Import Data.
3 Follow the on-screen instructions to prepare the form for distribution. 4 Specify if you want to email the form or save and send it later. 5 Follow the on-screen instructions to distribute the form.

Track and manage forms

To delete data, select a record and press Delete.
The Forms Tracker helps you manage forms youve distributed. 1 Click the Forms button choose Track Forms. on the Tasks toolbar, and