Konica Minolta bizhub C450 PageScope Data Administrator Job Shop
bizhub C450 Data Administrator Job Shops

Table of Contents

Overview. 1 Application Setup. 2 Configuring a Device (One Device). 7 Users/Account Setup. 7 Abbreviated Addresses, Groups, Programs Setup. 12 Programs and I/O Settings. 16 Creating Abbreviated Addresses. 19 Importing Data. 25 Importing User Data from a File. 25 Importing User Data from Active Directory (LDAP). 28 Importing Abbreviated Address Data from a File. 30 Importing Abbreviated Address Data from Active Directory(LDAP). 33 Importing Abbreviated Addresses from an MFP. 35 Working with Multiple Devices. 37 Copying Users. 37 Copying Accounts. 42 Copying Abbreviated Addresses. 48

Overview

PageScope Data Administrator is the latest version of the former PageScope Address Book Utility. The application will enable remote configuration of an MFP in regard to Users, Accounts, Security, Passwords, Abbreviated Addresses(One Touches), Document Routing, and Network Configuration. PageScope Data Administrator will allow User Authentication and Account Track data, as well as Abbreviates Address data, to be uploaded and downloaded from one device to another on a one to one, or one to many basis. It is designed to perform user and account maintenance remotely at your desktop, as well as provide a means, in large scale installations, to configure multiple devices easily and quickly. It will allow transfer of multiple Users/Accounts/Abbreviated Addresses(One Touches) in one step to new devices. It will also allow multiple machines to have Users/Accounts/Abbreviated Addresses(One Touches) added is one session. PageScope Data Administrator is compatible with MFPs that previously interfaced with the PageScope Address Book Utility, the C450, and all future MFPs. Abbreviated Address(One Touch) and Account Data may be transferred FROM some legacy MFPs TO the C450. Reference the User Interface device listing for device compatibility NOTE: Only Legacy Konica devices with account tracking available can import account info.

Application Setup

When PageScope Data Administrator is first opened the following screen will appear.
Main Menu The main menu contains the following items: File, Application, and Help
File Menu The file menu contains the exit command for the Application Application Menu The Application Menu contains the following items: Network Setting Application Initial Setting Auto Protect Setting
Network Setting Menu The Network Setting menu contains the following items: Device Search Setting LDAP Configuration Network Settings Menu
Device Search Settings Dialog
Note that multiple search ranges may be added to the list to allow searching on multiple subnets during a search operation
LDAP Configuration Dialog
Unit Setting Dialog The Application Initial Setting menu allows for setting the unit of measure for the MFP Control Panel.
Auto Protect Setting Menu The Auto Protect Setting menu Contains the following items: Start Protection Release Protection State Change Timeout Period Change Password

Start Protection Dialog

Release Protection Dialog

Change Timeout Dialog

Change Password Dialog
Configuring a Device (One Device)
This Section of the Data Administrator Job Shop will focus on setting up a C450. We will go over adding Users and Accounts. Then we will discuss setting up Abbreviated Addresses (One Touches), then Groups, and finally Programs. USERS/ACCOUNT SETUP Start at the opening Data Administrator Screen Select Settings for One Device.

Device Select and Configure Dialog Select Configure Authentication Data, than enter the Administrator password. If PageScope Data Administrator is set for NON-SSL communication(un-secure), you will be prompted with a reminder, just click yes to continue. It will connect to the device and you will see the following dialog:
Authentication Settings Dialog From this screen you can set Common Settings, Add/Delete Accounts, Add/Delete Users, and review the User Box list, by clicking on the appropriate tabs.

Common Settings Tab

The following Settings are available for the Common settings: Counter Over limit Action Once a counter limit is reached you may set the action that will occur. User Authentication Select User and/or Account Tracking Authentication Account Tracking Method This is informational test only Synchronize User Authentication and Account Tracking This will allow for a user to automatically sign in to an account associated with his/her user logon when logging in. This is only available if BOTH User Authentication and Account Tracking are enabled Proportion of Users to Accounts There are 1000 TOTAL users/accounts available. Here you can set how many will be used for each Authentication Method This will allow you to choose either MFP Authentication or Active Directory(LDAP) Authentication Print Permission allows printing without authentication
Account List Tab On the Account List Tab you can Add, Edit, Remove, or Import Accounts. You can Import Accounts from a File or another MFP.

Account Add/Edit Dialog

To create an account enter the following Information: Account Name Enter User Name Password Enter Password Output Permission Set to enable/disable color/monochrome output for the account Maximum Allowable Counter Set output count limits for this account
User List Tab On the User List Tab you can Add, Edit, Remove, or Import Users. You can Import Users from an Active Directory Server(LDAP), or a file. From this tab dialog you may enable the User List Display on the control panel, and enable and set permissions for the Public User.
User Add/Edit Dialog Please note that this dialog does not allow a user password. The MFP used for this setup was configured to use Active Directory (LDAP) to authenticate users. Since passwords are validated against Active Directory in this mode, no password input is used to setup a user. If the machine were setup for MFP Authentication you would require a password input on this dialog.
Box List Tab This is an informational Dialog only, showing the Box configuration on the MFP. Boxes must be created using the Box Utility.
Data Transfer Toolbar To Perform changes to Common Settings, Account Lists, or User Lists The Top Toolbar is used to communicate with the target MFP.

Functions available are: Reload Upload data FROM an MFP Write Download data TO a MFP Device Select Select an MFP Backup Create.bin file for a specific MFP Backup Restore Upload a.bin file to restore a specific MFP
ABBREVIATED ADDRESSES, GROUPS, PROGRAMS SETUP Start at the opening Data Administrator Screen Select Settings for One Device.
Device Select and Configure Dialog
Select Configure Address Data, then enter the Administrator password. If PageScope Data Administrator is set for Non-SSL communication, (Un-secure) you will be prompted with a reminder, just click yes to continue. It will connect to the device and you will see the following dialog: Abbreviated Address Tab From this screen you can Add/Delete Abbreviated Addresses, then Configure Group Destinations, and Programs. The Abbreviated Addresses tab above allows you to Search, Edit, Delete, Copy/Paste, and Import abbreviated addresses from a File, Active Directory Server(LDAP), or another MFP. We will cover the details of Abbreviated Addresses later in this section.
Group Destinations Tab The Group Destination Tab allows users to be organized into groups. Users may also be addressed separately even thought they are part of the group.
Group Destination Settings Dialog Check the check boxes to add users to the new group.
Program Address Tab The Program Address Tab allows you to configure Programs. Programs are a User or a Group, combined with input/output document settings. Programs are available so the user can create commonly used setting and save it for reuse later. The program will let the user quickly and easily recall a destination list (User or Group) and I/O settings.
PROGRAMS AND I/O SETTINGS Programs allow you to set input and output characteristics that can be automatically applied when choosing a Program as a destination.
Program Create/Edit Dialog (Fax Address Type)
Program Edit/Create Dialog (Scanner Address Type) On the Program Setting Dialog you may set the program name, destination type (User or Group), and Address Type. Once selected you can configure the Original Settings.
Original Settings Dialog (Basic Setting)
Original Setting Dialog (Original)
Original Settings Dialog (Other)
Communications Setting Dialog (Email notification) Communication Settings allow you to configure an Email notification, when the Program is used.

URL Notification Address Email address to send notification Email to. File Name Filename for the attachment send with the notification Email Email Title Subject of Email notification message Email Text Body text of Email Notification Note that the Subject and Body Text are picked from a list previously established on the MFP.
Data Transfer Toolbar To perform changes to Abbreviated Addresses, Groups, or programs the toolbar is used to communicate with the target MFP. Functions available are:
Reload Upload data FROM an MFP Write Download data TO a MFP Device Select Select an MFP Backup Create.bin file for a specific MFP Backup Restore Upload a.bin file to restore a specific MFP
CREATING ABBREVIATED ADDRESSES Abbreviated Addresses (One Touches) are used to create Document Routing destinations. The C450 offers significantly expanded functionality for Document Routing directly from the MFP. Routing options include Email, FTP, SMB, Fax, and Box.
Abbreviated Addresses Dialog
Abbreviated Address Dialog (Email)
To create an Abbreviated Address with an Email destination, formerly known as a Scan to Email you will provide the following information: Abbreviated Name Name of One Touch Button on Control Panel Search Key Set the Quick Search Key Map (also you may add this key to Main by selecting Common) Email Address Email address destination
Abbreviated Address Dialog (FTP)
To create an Abbreviated Address with an FTP destination, formerly known as a Scan to FTP you will provide the following information: Abbreviated Name Name of One Touch Button on Control Panel Search Key Set the Quick Search Key Map (also you may add this key to Main by selecting Common Host Address FTP Server IP address File Path UNC Path name for FTP folder Port Number Enter Port Number (Port 21 is default) Anonymous Check Anonymous if the destination FTP server will allow anonymous login (no credentials needed) User ID and Password Enter User ID and Password when the FTP Server destination required credentials for login Passive Mode Select this if the FTP server destination is setup for passive mode Use Proxy Select to use the Proxy server specified by the MFP is to be used to connect through to the FTP server destination

Abbreviated Address Dialog (SMB)
To create an Abbreviated Address with an SMB destination, Scan to Hot Folder you will provide the following information: Abbreviated Name Name of One Touch Button on Control Panel Search Key Set the Quick Search Key Map (also you may add this key to Main by selecting Common Host Computer name the Hot Folder resides on (recommended to use Browse) File Path UNC Path name for Hot Folder User ID and Password Enter User ID and Password credentials have access and write rights to the target Folder
Abbreviated Address Dialog (Fax)
To create an Abbreviated Address with a Fax destination, you will provide the following information: Abbreviated Name Name of One Touch Button on Control Panel Search Key Set the Quick Search Key Map (also you may add this key to Main by selecting Common Fax Number Provide outgoing Fax number for fax transmission International Communication Enable this for international fax transmissions, when slower bandwidth transmission as essential ECM OFF Turning this on will disable ECM V34 OFF Turning this on will disable V34
Abbreviated Address Dialog (Box)
To create an Abbreviated Address with a Box destination, you will provide the following information: Abbreviated Name Name of One Touch Button on Control Panel Search Key Set the Quick Search Key Map (also you may add this key to Main by selecting Common Box ID Select Browse from List to find the Box destination Box Name Name given to the Box for display on the control panel User ID and Password Enter User ID and Password credentials have access and write rights to the target Folder

Importing Data

IMPORTING USER DATA FROM A FILE User List Tab Dialog Select Import (File) from the dialog and you will browse to a file.
File Import Select Dialog(Email)
NOTE: When you select a.CSV file type you will see a dialog to select the delimiter character
File Import.CSV settings This dialog allows you to map the Name and Address data based on the file format

.CSV Source File

Import Data Selection Dialog Select the users you would like to import from the list
User Imported(add) to location #6-13
NOTE: Until you perform a write function the address has not been added to the MFP

IMPORTING USER DATA FROM ACTIVE DIRECTORY (LDAP) NOTE: Importing Users can only be performed on MFPs set to use Machine Authentication ONLY. User List Tab Dialog Select Import(LDAP) from the dialog.
LDAP Directory Search Dialog Select Find to generate a listing if addresses from LDAP
LDAP Find Results Dialog Select the Addresses you wish to Import using the Select/Unselect buttons. Input data may be edited at this time by selecting the Edit button. NOTE: Duplicate users are shown as registered already
User List Dialog The Imported user is shown as an Add in the user List. You must select the write command to send the imported user information to the MFP.
IMPORTING ABBREVIATED ADDRESS DATA FROM A FILE Select Import(File) from the dialog

File Import Dialog

NOTE: You can only import Email and fax One Touch information from a file.
.CSV file created in Excel
File Import.CSV settings This dialog is where you map data in the.CSV file to columns in the record for import.
Import Data Selection Screen Once you select the addresses from the list you can import them.
One Touch Record Listing Note that Imported Abbreviated Address are in the record set with a status of Add. You must write to the MFP to send the One Touch updates.
IMPORTING ABBREVIATED ADDRESS DATA FROM ACTIVE DIRECTORY(LDAP) Abbreviated Address List Tab Dialog Select Import(LDAP) from the dialog.
LDAP Find Results Dialog Select the Abbreviates Addresses you wish to Import using the Select/Unselect buttons. Input data may be edited at this time by selecting the Edit button. Once you have selected the addresses to import, you will import the addresses. NOTE: Duplicate addresses are shown as registered already
One Touch Record Listing Note that Imported Abbreviated Addresses are in the record set with a status of Add. You must write to the MFP to send the One Touch updates.
IMPORTING ABBREVIATED ADDRESSES FROM AN MFP Abbreviated Address List Tab Dialog Select Import(MFP) from the dialog.

Import MFP Dialog Select the MFP source and then select Import data
Import data from Device list Dialog Select the addresses you want to import and select Import
Abbreviated Address List Dialog Note that Imported Abbreviated Addresses are in the record set with a status of Add. You must write to the MFP to send the One Touch updates.
Working with Multiple Devices
COPYING USERS Select Settings for Multiple Devices
Device Setup Methods Dialog Pick Existing Device, then select Next.
Data selection Dialog Pick Authentication Data. Click Next. After the Wizard starts Select Next again, Then you will see the following dialog, after the search is complete:
Search Result Dialog On this dialog you will see the devices the search has found. On this dialog you may add the Admin password to each device by selecting Password. Select the device by highlighting the device name(Not the check box). Input the password and select OK. Once complete you may select the devices by check the check box. Any device checked will be capable of becoming the Source Device for user data with all others becoming the Target Device
Search Result Dialog Select the Setup Action to Add or Delete User, then check all devices to be administered. Click Next.
Edit Mode Dialog Note that the first device has 3 users and the second device has 5 users. We will add the two additional users to the first device. Click Next to continue.
Add Users/Accounts Dialog The first step is to select the Source Device. In this case we will select the device that has the 5 users(127.0.0.1).
Add Users/Accounts Dialog You will see there are two users that only reside on one device, not both. We will select these users and Copy them to the right side list.
Add Users/Accounts Dialog You may also confirm settings for each user by selecting them from the left hand list, then clicking Confirm. NOTE: You cannot change any attributes for the user, only review them. After you have selected the users, click Next.
Confirm Updates Dialog You will see the result is the add 2 users to the first machine(10.15.4.87). If there were 10 target devices, each would show 2 in the Add Number of Users column. Click Start.

Results Dialog Box You will see the results in the dialog. Select Finish. Users have now been added to the target device.
COPYING ACCOUNTS Select Settings for Multiple Devices
Data selection Dialog Pick Authentication Data. Click Next. After the Wizard starts Select Next again.
Then you will see the following dialog, after the search is complete:
Search Result Dialog Select the Setup Action to Add or Delete Accounts, then check all devices to be administered. Click Next.
Edit Mode Dialog Note that the first device has 3 accounts and the second device has 5 accounts. We will add the two additional accounts to the first device. Click Next to continue.
Add Users/Accounts Dialog You will see there are two accounts that only reside on one device, not both. We will select these accounts and Copy them to the right side list.
Add Users/Accounts Dialog You may also confirm settings for each account by selecting them from the left hand list, then clicking Confirm. NOTE: You cannot change any attributes for the account, only review them. After you have selected the accounts, click Next.
Confirm Updates Dialog You will see the result is the add 2 accounts to the first machine(10.15.4.87). If there were 10 target devices, each would show 2 in the Add Number of Accounts column. Click Start.
Results Dialog Box You will see the results in the dialog. Select Finish. The Accounts have now been added to the target device.
COPYING ABBREVIATED ADDRESSES Select Settings for Multiple Devices
Data Selection Dialog Select Destination Address Data, then click Next. Click Next again to start the wizard.
Select Target Device Dialog Check all devices you wish to use as either a source or target device. Then Click Next
Edit Address Dialog Note that one device(10.15.4.87) has 12 Abbreviated Addresses(One Touches) and the other(127.0.0.1) has 16 Abbreviated Addresses(One Touches). Select Add on the Edit Mode Selection, Then click Next
Abbreviated Address Setting Dialog Select the Source Machine(127.0.0.1) and notice the device count in the left hand list. You can select then copy to add the Abbreviated addresses from one machine to the other. NOTE: Fax Abbreviated addresses will only be added when the Fax option is installed in the target device.

Abbreviated Address Setting Dialog Once you highlight an address in the left hand list box, you can Copy the Abbreviated Address to the right hand list box. You may also confirm the Abbreviated Address data, but you may not change it here.
Confirm Device Update Dialog You can see that two Abbreviated Addresses will be added to the target device (10.15.4.87). Click Start
Result Confirmation Dialog Note that two Abbreviated Addresses have been added to the target device(10.15.4.87).
The PageScope Data Administrator Job Shop is now complete.

Configure default settings for the registered device network. Copy settings from one device to another device. Configure automatic box creation settings. Configure LDAP server settings. Configure auto protect settings. Configure authentication mode templates. Configure user data templates. Configure group data templates. Configure weekly timer templates. Configure IP filtering templates. Create a function access restriction file. Open an existing function access restriction file. Display screens inside the main screen tiled horizontally. Display screens inside the main screen tiled vertically. Display screens cascaded inside the main screen. Display Help. Display the version of Data Administrator.
PageScope Data Administrator Device List Screen
Menu File Device Exit Address, Authentication, Administrator settings Change device date time Device registration Edit group Device list Network default settings Processing Tool Copy User box option LDAP server settings Auto protect Template Authentication User Account Weekly timer IP filtering Function access restriction New Open Explanation Close the application. Start import of information from devices.
Change the date and time of the device selected in the device list. Start device registration. Start group settings. Display the device list. Configure default settings for the registered device network. Copy settings from one device to another device. Configure automatic box creation settings. Configure LDAP server settings. Configure auto protect settings. Configure authentication mode templates. Configure user data templates. Configure group data templates. Configure weekly timer templates. Configure IP filtering templates. Create a function access restriction file. Open an existing function access restriction file. Start various related applications. Display screens inside the main screen tiled horizontally. Display screens inside the main screen tiled vertically. Display screens cascaded inside the main screen. Display Help. Display the version of Data Administrator.
Start external tools Window Tile horizontally Tile vertically Cascade view Help Help Version information
To configure items to display in the list, click Display options. Refer to Display Option Settings on page 4-1 for details.
PageScope Data Administrator Device Information Screen

Settings screen

Menu File Refresh from the device Export to the device Import Import each data from the file Import (LDAP) Import from the previous device Import all data from file Export Save account by the TabText type Save the user list by the TabText form Save address book by the TabText type Save all data to the file Close device information Exit Explanation
Import from the device information from prior to editing. Export edited data to a device. Import data from individual settings files.

Import data from an LDAP server. Import data from a previous device.
Import all data from a file. Save account data in TabText format.
Save user list in TabText format.
Save abbreviated address data in TabText format. Save all device settings data to file. Close the device information screen. Close the application.
Explanation Add a user or group. Edit items that are selected in the right settings screen. Delete items that are selected in the right settings screen. Configure list display items. Copy items that are selected in the right settings screen. Paste copied items in the selected location. Search for items that are selected in the right settings screen. Set defaults. User Account User Account Change authentication mode Change counter range Add maximum allowances for users in bulk. Add maximum allowances for groups in bulk. Bulk clear of user counters. Bulk clear of group counters. Change authentication mode.
Menu Edit Add Edit Delete Display options Copy Paste Find Set default Max Allowance settings Clear counter Authentication
Change counter range. Clear all addresses. Start device registration. Start group settings Display the device list. Configure default settings for the registered device network. Copy settings from one device to another device.

Address settings Device

Clear all addresses
Device registration Edit group Device list Network default settings

Processing

Explanation Configure automatic box creation settings. Configure LDAP server settings Configure auto protect settings Authentication User Account Weekly timer IP filtering Configure authentication mode templates. Configure user data templates. Configure group data templates. Configure weekly timer templates. Configure IP filtering templates. Create a function access restriction file. Open an existing function access restriction file. Display screens inside the main screen tiled horizontally. Display screens inside the main screen tiled vertically. Display screens cascaded inside the main screen. Display Help. Display the version of Data Administrator.
Menu Tool User box option LDAP server settings Auto protect Template
Function access restriction Window Tile horizontally Tile vertically Cascade view Help Help

New Open

Version information

Device Registration

Register devices to configure in Data Administrator.
To configure items to display in the list, click Column option. Refer to Display Option Settings on page 4-1 for details.
Search and Register Device
Search for and register devices within a specified network range. Additionally, the IP Address for found devices can be changed. Register Found Devices
From the Device menu, select Device registration. The Device registration screen is displayed.
Click Search and Register. A Start device searching? message will be displayed. If a device search range has not been configured, then the Start device searching? message will not be displayed. Instead, the Registration by search screen will be displayed. Click Search settings on the Registration by search screen, and add a search range. For details, please refer to Setting a Search Range on page 3-24.
Click Yes. The device search starts, and devices that are found are displayed on the list on the Registration by search screen.
Re-search: Search for devices within a specified search range. Search settings: Set the search range for devices. Select: Set the device to register. Select devices to register from the list, and click Select. Unselect: Cancel the selection of devices that have been selected for registration. Select devices to remove from the list, and click Unselect. Time-out period: Select the search timeout period.
Set the devices to register by clicking Select, and click OK. The devices are registered.
Up to a maximum of 100 device search ranges can be set.
PageScope Data Administrator 3-11
Specify IP Address and Register
Directly input the IP address of the device and register. Specify IP Address and Register
Click Register from IP address. The Register from IP address screen is displayed.
Model name: Select the model name of the device to register. Device address: Input the IP address or DNS name of the device to register. Registered group name: Select or input the group name to register. Registering name: Input the name to register. Save the administrator password: Select this to save the administrator password. Administrator password: Input the device administrator password configured in the device. Administrator password (Confirmation): Retype the administrator password for confirmation. Detail: Click this to configure items relating to bizhub OpenAPI. Refer to bizhub OpenAPI Settings on page 3-14 for details.
Set the IP address, and click OK. The devices are registered.
Click OK to carry out a device connection test. Devices to which a connection can not be made can not be registered.

PageScope Data Administrator bizhub OpenAPI Settings
From the Register from IP address screen, click Detail. The Device detail settings screen is displayed.
bizhub OpenAPI Port: Input the bizhub OpenAPI port number. bizhub OpenAPI port (SSL connected): Input the bizhub OpenAPI port number for when connecting with SSL. Set bizhub OpenAPI user name and password: Select this to set an bizhub OpenAPI user name and password. bizhub OpenAPI User Name: Input the bizhub OpenAPI login user name. bizhub OpenAPI Password: Input the bizhub OpenAPI login password. bizhub OpenAPI Password (Confirmation): Retype the bizhub OpenAPI login password for confirmation.
Configure items relating to bizhub OpenAPI, and click OK. Items relating to bizhub OpenAPI are configured.
bizhub OpenAPI settings do not normally need to be configured. Change values to the same as those in the device only if the device has been changed.
Register from Function Access Restriction File
Register from items registered in a function access restriction file Register from Function Access Restriction File
Click Register from function access restriction file. The Open file screen is displayed. Select the function access restriction file, and click Open. The Input a decryption password screen is displayed
Decryption password: Input the encryption password that was set when the function access restriction file was saved. Refer to Function Access Restriction File Settings on page 3-103 for details. 3-15
Input the password, and click OK. The Register from function access restriction file screen is displayed.
Select: Set the device to register. Select devices to register from the list, and click Select. Unselect: Cancel the selection of devices that have been selected for registration. Select devices to remove from the list, and click Unselect.

Register a Local File

Registered settings data that is in a local file is registered without connecting the device. Create a New Local File then Register
Click Register from local file. The Register from local file screen is displayed.
Select New, and click OK. The Register from local file screen is displayed.
Model name: Select the model name of the device to register. Target destination: Select the destination of the device to register. Registered group name: Select or input the group name to register. Registering name: Input the name to register.

Select access settings to edit from the list, and click Edit. The LDAP server access settings screen is displayed.
For settings methods, refer to Add LDAP Server Access Settings on page 3-32 for details.
Edit LDAP Server Access Settings, and click OK. The LDAP server access settings are edited.
PageScope Data Administrator Delete LDAP Server Access Settings
Select access settings to delete from the list, and click Delete. A Do you want to delete? message will be displayed. Click Yes. The LDAP server access settings are deleted.

Group Settings

Register groups to be managed in Data Administrator. If groups are configured and many devices are being managed, sorting the device list makes arranging items easier. Additionally, up to a maximum of 100 groups can be set. Create a New Group
From the Device menu, select Edit group. The Group settings screen is displayed.
Click New. The Edit group screen is displayed.
Registered group name: Input the new group name.
Set the Group name, and click OK. A group is created.

Edit a Group

Display the Group settings screen. For how to display the screen, refer to Create a New Group on page 3-39 for details.
Select a group to edit from the list, and click Edit. The Edit group screen is displayed.
Edit the group name, and click OK. The group name is edited.
PageScope Data Administrator Delete a Group
Select groups to delete from the list, and click Delete. A Do you want to delete the selected data? message will be displayed.
Click Yes. The group is deleted.
PageScope Data Administrator Set the Default Group
Select a group to make default from the list, and click Set default. The default group is set.
The default group is indicated with a *. The default group is the initial group displayed when registering a device.

Single Device Settings

Set abbreviated addresses and other data registered with Data Administrator. Settings items and procedures may vary between devices. This gives an example using the bizhub C450. For settings items and procedures for other devices, refer to Help.
Settings items and procedures may vary between devices. Refer to Help for details.

Set Item names for data to import in each row, and click Next.
Select: Select allocation of import field list items. Unselect: Deselect allocation of import field list items.
Set data to import, and click Import.
Select: Select data to import into the device. Select data to import from the list, and click Select. Unselect: Cancel data selection. Select data to delete from the list, and click Unselect.
PageScope Data Administrator Import Abbreviated Address Data from an LDAP server
From the File menu, select Import Import (LDAP). The Search wizard of LDAP directory screen is displayed. Set the starting position, and click Next.
Set the search filters, and click Find.
Directory name: Select the LDAP server to search. LDAP configuration: Configure LDAP server settings. Refer to LDAP Server Access Settings on page 3-32 for details. Filter: Search filters include items, conditions, and search words. Find: Searches the LDAP server using the conditions set in the filters.
Confirm search results, and click Next.
Select: Select data to import into the device. Select data to import the list, and click Select. Unselect: Cancel data selection. Select data to delete from the list, and click Unselect. 3-57
PageScope Data Administrator Import Abbreviated Address Data from a Previous Device
From the File menu, select Import Import from the previous device. The Import from a device screen is displayed. Set devices from which to import abbreviated address data, and click Import data.
PageScope Data Administrator
Select a device: To select devices from the automatically detected device list, choose Select device, and to select connected devices by specifying their IP address or host name, select Input a device address. Refresh: Re-search for devices within a specified search range. Search settings: Set the search range for devices. Refer to Set Search Range on page 3-61 for details. Select Device: Select the device model. Device Address: Input the IP address or the host name of the device.
Input the password, and click OK.
Password: Input the administrator password.
Set the import conditions, and click Next.
To start import from first line of the displayed file, select Import data into the first unregistered line, and to start import from a selected line of the displayed file, select Import from the selected line. 3-60
Select: Select data to import into the device. Select data to import the list, and click Select. Unselect: Cancel data selection. Select data to delete from the list, and click Unselect.

Set Search Range

From the Import from device screen, click Search settings. The Device search settings screen is displayed.
PageScope Data Administrator
SNMP community name: Input the SNMP community name. Start IP: Input the start IP address of the search range. End IP: Input the end IP address of the search range. Add: Add a search range for devices. Delete: Delete a search range for devices. Select the search range to delete from the list, and click Delete.
Set the search range, and click OK.

Bulk Copy of Settings

Bulk copy authentication settings and address settings from one device to multiple devices. Set by following the directions on the bulk copy wizard screen.
These functions may not be available depending on the device or firmware version.
Copy Settings from One Device to Another Device
From the Processing menu, select Copy. Select the functions to copy, and click Next.
Authentication: Select this when copying authentication settings. This clears the user counter and group counter of the target device. Address: Select this when copying address settings. The program can be copied if the model and version are the same. Additionally, if option configuration and destinations on the copy source and copy target devices differ, then this will be registered with import settings and communication settings turned OFF. Reference Allowed Group: Select this when copying a group that can be referenced for the copy source device. The reference group for the copy target will be cleared. 3-63
Select the copy source device, and click Next.
Select: Select the copy source device. Select the copy source device from the list, and click Select. Change password: Change the administrator password for the registered device. Import option: To copy the latest data from the copy source device, select Get the most recent data, and to copy previous data read from the device, select Use imported data last time.
Select the copy target device, and click Next. When copying authentication functions, only copy target devices that have their authentication settings turned OFF can be selected. Furthermore, devices that have been registered in a local file can not be selected as copy targets.

Select: Select the copy target device. Select the copy target device from the list, and click Select. Unselect: Cancel the selection of devices. Select devices to delete from the list, and click Unselect. Change password: Change the administrator password for the registered device. Clicking [Next] button to export data to the device.: Select this to start writing to the device without confirming details to copy. Selecting this and clicking Next will start writing to the device. In these cases, if the Administrator password specified for the device is wrong, then writing to that device will be aborted.
Confirm details to copy, and click Start. Please be aware that when copying address settings, address information for the copy target is cleared and overwritten.
If Clicking [Next] button to export data to the device. is selected in the Please select a target device. screen, then this screen will not be displayed.
When Normal end is displayed in the Target device list processing results, click Finished.
Display a log: Displays a log file for the bulk copy function.
Automatic Creation of Boxes
Configure the automatic creation of boxes when users are added. This setting can be used for both single device settings and bulk copy. Configure Automatic Box Creation
From the Tool menu, select User box option. The User box option screen is displayed.
Enable automatic user box creation: Select this to enable automatic creation of boxes when users are added. Enabling this function when very large numbers of users (for example several hundred) are added will make writing operations take a very long time. When large numbers of users are being written to the device, it is recommended that this function be disabled. Disable automatic user box creation: Select this to disable automatic creation of boxes when users are added.
Select the box settings, and click OK. Box settings are configured.
Box settings are automatically created with the following settings. User Box Name: User box ID Password: Not set Search key: etc

Auto Protect Settings

Data Administrator is set so that at both startup, and after a specified period of non-use, input of a password is required in order that the program can be used. Set Auto Protect
From the Tool menu, select Auto protect. The Auto protect settings screen is displayed.
Select Once the timeout settings has passed, the password input dialog is displayed. The Application protect settings screen is displayed.

Password: Input the password used to cancel auto protect. Confirm password: Retype the password for confirmation. Timeout: Select the timeout period after which auto protect will activate.
Set the password and timeout, and click OK. Auto protect is configured.

Cancel Auto Protect

De-select Once the timeout settings has passed, the password input dialog is displayed. The Stop protection screen is displayed.
Password: Input the password to stop protection.
Input the password, and click OK. Auto protect is canceled.
PageScope Data Administrator Change Time-out Period
Click Change. The Change protection settings screen is displayed.
Time-out period: Select the timeout period after which auto protect will activate. Current password: Input the current password to stop protection.
Set the timeout period, and click OK. The timeout period is changed.
PageScope Data Administrator Change the Password
Click Change password. The Change application protect password screen is displayed.
Current password: Input the current password to stop protection. New password: Input the new password to stop protection. New password (Confirmation): Retype the new password to stop protection for confirmation.
Set the password, and click OK. The password is changed.
Authentication Mode Template Settings
Create a template for when configuring the device authentication mode. Up to a maximum of 100 items can be registered in templates, and 5 system templates are pre-configured. Create Authentication Mode Templates
From the Tool menu, select Template Authentication. The Authentication mode template screen is displayed.
Click New. The Create authentication mode template newly screen is displayed.
Authentication mode: In Authentication mode, User Authentication only, User Authentication and Account Track, and Account Track only can be selected. Account Track: If Account Track only is selected in Authentication mode, then The input method is Account name and password, and The input method is only password can be selected.
Set the Authentication mode, and click OK. The Edit the authentication mode template screen is displayed.
PageScope Data Administrator Template name: Input the name of the template to create. Settings: Set the authentication mode. Refer to Authentication Mode Template Setting Items on page 4-2 for details.
Configure the template, and click OK. The template is created.
Edit Authentication Mode Templates
Select templates to edit from the list, and click Edit. The Edit the authentication mode template screen is displayed.
For settings methods, refer to Create Authentication Mode Templates on page 3-73 for details.
Configure the template, and click OK. The template is edited.
The names of the 5 system templates can not be changed.

From the Tool menu, select Template IP filtering. The IP filtering template screen is displayed.
Click Add. The Edit IP filtering template screen is displayed.
Template name: Input the name of the template to create.
Enable IP address permission settings: select this to enable configuration of IP address filtering.
Edit: configure permitted IP address ranges. The Edit IP address range screen is displayed. Input the start and end IP addresses, and click OK. Clear: Clear the permitted IP address range. Select the permitted IP address range from the list, and click Clear.
Enable the IP address exclusion settings: select this to enable exclusion settings for IP address filtering. Edit: configure IP address exclusion ranges. The Edit IP address range screen is displayed. Input the start and end IP addresses, and click OK Clear: Clear the IP address exclusion range. Select the IP address exclusion range from the list, and click Clear.
PageScope Data Administrator Edit IP Filtering Templates
Select templates to edit from the list, and click Edit. The Edit IP filtering template screen is displayed.
For settings methods, refer to Create IP Filtering Templates on page 3-97 for details.
PageScope Data Administrator Delete IP Filtering Templates
Click Yes. The IP filtering template screen is deleted.
Function Access Restriction File Settings
Register a device in a function access restriction file. Use of a function access restriction file means that some device functions (address settings, etc.) can be configured without the input of an administrator password. Create a New Function Access Restriction File
From the Tool menu, select Function access restriction New.The Edit function access restriction file screen is displayed.
Add: Add a device to a function access restriction file. Refer to Add a Device to a Function Access Restriction File on page 3-105 for details. Edit: Edit devices registered in a function access restriction file. Refer to Edit Devices Registered in a Function Access Restriction File on page 3-106 for details. Delete: Delete devices registered in a function access restriction file. Select devices registered in a function access restriction file to delete from the list, and click Delete. Select: Add a device registered in the device list to the function access restriction file. Refer to Add a Device from the Device List to a Function Access Restriction File on page 3-107 for details. Name and save: Save the function access restriction file.

Settings item name When number of jobs reach maximum Details Select Job skip to suspend only that job, and to continuing normal processing of other jobs when the number of jobs reaches the maximum. Select Stop to suspend all subsequent jobs when the number of jobs reaches the maximum. The ratio of the number of users and accounts Synchronize user and account Print the non-authenticated user or account Set the ratio of the number of users and the number of accounts between 1 and 999. To synchronize users and accounts, select Synchronize. To not synchronize users and accounts, select Do not synchronize. To synchronize printing of non-authenticated users or accounts, select Allow. To not synchronize printing of non-authenticated users or accounts, select Restrict. Display the user list in the panel Public user To display the user list in the device panel, select On. To not display the user list in the device panel, select Off. To permit public users, select Allow. To not permit public users, select Restrict. Permit copy function for public user Permit scan function for public user Permit fax function for public user Permit user box access for public user Permit print function for public user Permit print for transmit function for public user To permit copy functions for public users, select Allow. To not permit copy functions for public users, select Restrict. To permit scan functions for public users, select Allow. To not permit scan functions for public users, select Restrict. To permit fax functions for public users, select Allow. To not permit fax functions for public users, select Restrict. To permit box access for public users, select Allow. To not permit box access for public users, select Restrict. To permit print functions for public users, select Allow. To not permit print functions for public users, select Restrict. To permit print for transmit functions for public users, select Allow. To not permit print for transmit functions for public users, select Restrict. To permit color print functions for public users, select Allow. To not permit color print functions for public users, select Restrict. To permit black print functions for public users, select Allow. To not permit black print functions for public users, select Restrict.
Permit color function for public user Permit black function for public user
Details To permit color image transmit functions for public users, select Allow. To not permit color image transmit functions for public users, select Restrict.
Settings item name Permit color transmit function for public user

Authentic method

To authenticate on the device, select Device local authentication. To authenticate on a network server, select User Authentication (Network server).
External sever type settings
To authenticate on the SMB server, select SMB. To authenticate on the NDS server, select NDS. To authenticate on the Active Directory server, select Active Directory.

Domain name (ActiveDirectory) Domain name (SMB) NDS tree name NDS context name Permit copy function of network user (default)
If Active Directory is selected as the external server type, then input the Active Directory domain name. If SMB is selected as the external server type, then input the SMB domain name. If NDS is selected as the external server type, then input the NDS tree name. If NDS is selected as the external server type, then input the NDS context name. To permit copy functions for public users authenticated on a network server, select Allow. To not permit copy functions for public users authenticated on a network server, select Restrict.
Permit scan function of network user (default)
To permit scan functions for public users authenticated on a network server, select Allow. To not permit scan functions for public users authenticated on a network server, select Restrict.
Permit fax function of network user (default)
To permit fax functions for public users authenticated on a network server, select Allow. To not permit fax functions for public users authenticated on a network server, select Restrict.
Permit box function of network user (default)
To permit box functions for public users authenticated on a network server, select Allow. To not permit box functions for public users authenticated on a network server, select Restrict.
Allow printing by network users
To permit printing by users authenticated on a network server, select Allow. To not permit printing by users authenticated on a network server, select Restrict.
Permit print for transmit function of public user (default)
To permit print for transmit functions for public users authenticated on a network server, select Allow. To not permit print for transmit functions for public users authenticated on a network server, select Restrict.
Weekly Timer Template Setting Items
Settings item name Mon. ~ Sun. Details Set timer individually for each day. Restrict usage times: Select this to configure the timer for this day. Usage start: set from 00: 00 to 23: 59. Usage end: set from 00: 00 to 23: 59. Specify whether or not to turn the device power off at the specified time. Off at lunchtime: Select this in order to turn the device power off at the specified time. Lunchtime OFF: set from 00: 00 to 23: 59. Restart time: set from 00: 00 to 23: 59. Set this in order to enable use of the device while the weekly timer has turned the device power off. Use during off-hours: Select this in order to enable use of the device while the weekly timer has turned the device power off. Password: Input the password with a maximum of 8 characters.

Details of Error Check that the application is correctly installed. Additionally, check that the supported plugins on the device that is being used to carry out settings are correctly installed. In order to start HDD Backup Utility and other network tools, these tools need to be installed. Install these tools, and try again. Try again, or configure using the device operations panel. To register a device in Register from IP address, ensure that the device model is correct. In this case, delete the device from device registration, and carry out registration again. An unknown error has occurred. Close the application, then reconfigure settings. When password rules are turned ON in device administration settings, then passwords that have under 8 characters, or that have all the same characters may not be used. To use passwords such as these, ensure that password regulations are turned OFF.
Message It is not able to be started up because the necessary DLL is not able to be loaded There is no external application Fail to change IP address. Model is different
Unknown error Since Password Rule of a device's administrator settings is ON, please set up the password of eight or more characters. Moreover, it cannot set to the password of only the same character.

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4343-PS114-07

2007. 3