Macromedia Contribute 3 Manual
Macromedia Contribute 3 - Deploying AND Publishing Server, size: 912 KB
Macromedia Contribute 3-deploying Contribute
Macromedia Contribute 3 Using AND Administering Contribute
Macromedia Contribute 3-contribute Publishing Server
By Tom Negrino - Peachpit Press (2004) - Paperback - 266 pages - ISBN 0321267885
Thoroughly updated guide from popular Macworld writer gets users going fast with Macromedia's hot content management tool.
Getting Started: 1
Making a Site Connection 19: 19
Building Web Pages: 33
Editing Page Content: 69
Working with Images: 115
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Introduction to Macromedia Contribute 3 Creating and Editing Web Pages
Macromedia Higher Education Faculty Development Guide
Notice of Rights Copyright 2004 by Macromedia, Inc. All rights reserved. This training module, Introduction to Macromedia Contribute 3: Creating and Editing Web Pages is an excerpt from Macromedia Higher Education Faculty Development Guide (ISBN 0-974-227358). These specific rights to copy apply to this module only. Macromedia grants you the right to copy all or a portion of the workshop, subject to your agreement that: (1) you use such copies for non-commercial, educational purposes only; (2) you will not modify the documents, publications or graphics; (3) you will not distribute the graphics separate from their accompanying text and you will not quote out of context; and (4) you will always include the page(s) containing copyright information and that you distribute such copies not for profit. These rights to reproduce the curriculum are granted solely to the purchaser of these materials and are not transferable to any other organization. In addition, you are only granted the right to reproduce the curriculum for use at one school location or school address. For additional locations, additional Macromedia Higher Education Faculty Development Guides must be purchased separately. It is the responsibility of your organization to monitor the copying and use of this curriculum and to comply with the terms of this notice. You agree that Macromedia reserves the right to audit your organizations compliance with these terms, upon reasonable notice, and you agree that Macromedia may revoke this permission at any time and you shall immediately stop your activities related to this permission upon notice from Macromedia. All other copying, reproduction, and transmission is otherwise prohibited. This notice does not cover the use of Macromedia software. You must comply with the terms of the End-User License Agreement supplied with the software. Notice of Liability The information in these training materials is distributed on an AS IS basis, without warranty. Although reasonable precaution has been taken in the preparation of these materials, neither Macromedia, Inc., nor its licensors shall have any liability to any person or entity with respect to liability, loss, or damage alleged to be caused directly or indirectly by the instructions contained in these materials or by the computer software and hardware products described herein. These materials contain links to third-party websites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses the content on those third-party sites. Trademarks Macromedia, the Macromedia logo, Authorware, ColdFusion, Macromedia Contribute, Director, Dreamweaver, Fireworks, FreeHand, JRun, Macromedia Flash, and Shockwave are trademarks or registered trademarks of Macromedia, Inc., in the United States and/or other countries. Third-party products, services, company names, logos, design, titles, words, or phrases within these materials may be trademarks of their respective owners. ISBN 0-974-22735-8 Acknowledgements
Author Copy Editor
Contribute 3 Revision
Anuja Dharkar and Matt McNerney
Jay Heins and Tanya Heins
Dale Underwood and Kirsti Aho
Table of Contents
Introduction.... 1 Workshop at a Glance..... 4 Activity 1 Overview of the Day... 7 Activity 2 Browsing with Contribute 3... 8 Activity 3 Setting Up a Connection to a Site... 9 Activity 4 Modifying Text on a Page....11 Activity 5 Adding Images....13 Activity 6 Creating Tables and Lists...15 Activity 7 Activity 8 Adding Links.... 17 Creating New Pages....18
Activity 9 Publishing Your Page... 20 Activity 10 Reflecting....22 Presentation Working with Macromedia Contribute 3...25 Guides Outline for the Day.....31 The Contribute 3 Interface....33 How to Set Up a Connection.... 37 How to Edit Text....39 How to Add Images....45 How to Use Tables.....51 How to Add Documents.... 59 How to Create Lists....61 How to Create Links....63 How to Create Pages.... 67 How to Publish a Page.... 71 How to Send for Review.... 75 Resources.....79
Introduction to Macromedia Contribute 3
Creating and Editing Web Pages
The Introduction to Macromedia Contribute 3 workshop has participants work on several pages of a course website for a fictitious university. The workshop covers basic principles of web page production and maintenance as well as the fundamentals of using Contribute. Participants learn to use the Contribute browser, to create a connection to a website, and to use the Contribute editor to update existing web pages and create new web pages.
For participants using Macintosh:
1. Make sure Macromedia Contribute is installed on each computer. 2. Make sure each machine is set up for web sharing: a. In the Finder, open System Preferences. Select Sharing. b. Turn on Personal Web Sharing (in some versions of Mac OS X, this might be referred to simply as Web Sharing). c. To verify that web sharing is on, open a browser and go to http://localhost. You should see a notice indicating successful installation of Apache web server software (Mac OS X ships with this software installed). If you do not have administrator rights on the machines you are setting up, talk to the system administrator about your needs. 3. Download and expand the compressed asset files for Macintosh. Make sure each machine has a copy of the asset directory contribute_k12_sdg. Place this directory in Library:WebServer:Documents. Because 127.0.0.1 is always recognized as the host machine (every computer thinks this number is its web address), you can test this on each machine by
starting Contribute or a browser and successfully loading the page at one of the following URLs: 127.0.0.1/contribute_hed_fdg/ or localhost/ contribute_hed_fdg/ 4. Read through Activity 3: Setting Up a Connection to a Site. Consider the best way to facilitate this activity. Because the path to the Mac OS web server could be different on each machine (because the main drive may have a unique name), the connection key provided in the documents folder will not be useful. Do one of the following: Create a connection key for the course site at each machine and place it on the users desktop. Plan to walk the users through the Connection Wizard during Activity 3.
Your particular network and connection facilities might allow for a more appropriate solution.
Time 10 minutes Activity
Activity 1 Overview of the Day
Materials Outline: Introduction to Macromedia Contribute 3: Creating and Editing Web Pages
Technical Skills None
The trainer introduces the goals, projects, and activities for the day and gives participants the opportunity to ask questions.
Activity 2 Browsing with Contribute 3
Presentation: Working with Macromedia Contribute 3
Understand the web-page creation model. Explore the Contribute interface by browsing pages.
The trainer introduces the basic concepts of web page creation and the Macromedia Contribute 3 workspace. Participants use Contribute as a browser and become familiar with the elements of the interface. Macromedia Contribute 3 Guide: How to Set Up a Connection Electronic files: contents of folder contribute_hed_assets Electronic file: Course_Instructor.stc
2004 Macromedia, Inc. Introduction to Macromedia Contribute 3
Browsing with Contribute 3
Overview 1015 minutes
The trainer introduces the basic concepts of web page creation and the Macromedia Contribute 3 interface. Participants use Contribute as a browser and become familiar with the elements of the interface.
1. Introduce the goals of this activity: Understand the workflow cycle of web-page editing. Become familiar with the Contribute interface. 2. Discuss the purpose of Macromedia Contribute 3. Walk participants through the basic browse-edit-publish workflow in Contribute. Point out how the Contribute browser is similar to typical web browsers and how the Contribute editor is similar to typical word processors. Discuss the forms of online help accessible in Contribute. Emphasize the rationale for restrictions the site administrator may place on Contribute users. Presentation: Working with Macromedia Contribute 3 3. Have participants start Macromedia Contribute 3. Briefly discuss the functionality of the following elements: Contribute browser: Similar to ordinary web browsers. Contribute editor: This is where you do all the work. Menus: Run through them all briefly, but particularly the Help menu. Toolbar: Functionality is similar to toolbars in ordinary web browsers. Point out that this is the browsing toolbar and we'll look at the editing toolbar in a later activity. Pages panel: Any drafts that havent been published or are awaiting your review are here. Draft Console: Lists current saved drafts, drafts sent to someone else for review, drafts received from someone to review, and reviewed drafts you have published. How Do I panel: This help feature gives step-by-step instructions for common tasks. The list of topics changes, depending on whether youre browsing or editing.
4. Ask participants to rest the pointer over any button or pop-up menu in Contribute to see the name of that item displayed in a tooltip. 5. Demonstrate how to start the tutorial in the How Do I panel. Point out that the tutorial provides access to a practice website. 6. Review the goals of the activity and take any questions about web-page development or the Contribute interface.
Setting Up a Connection to a Site
Overview 15-20 minutes
The trainer introduces connection keys and/or the Connection Wizard. Participants use a connection key to set up a site and set preferences for Macromedia Contribute 3. Participants discuss user roles and their associated permissions. Make sure you have read Before You Begin the Workshop in the introduction to these trainer materials.
1. Introduce the goals of this activity: Create a connection to a website, using a Contribute connection key. Set preferences for Contribute. Add a bookmark. Discuss roles and permissions. 2. Describe the function of a connection key. 3. Ask participants to double-click Course_Instructor.stc to start Macromedia Contribute 3 and display the Import Connection Key wizard. If no connection key is available, you may step them through the Connection Wizard. If you followed the suggested preparation in the Introduction, participants will find Course_Instructor.stc on the desktop. Otherwise, it will be in this location: contribute_hed_assets\documents\Course_Instructor.stc Electronic file: Course_Instructor.stc Macromedia Contribute 3 Guide: How to Set Up a Connection 4. If using a connection key, participants should enter the following: Name E-mail address Password for the connection key (Course_Instructor.stc): contribute They should now be connected to a course site as publishers, and the home page should appear in the browser window. 5. Have participants select Edit > My Connections (Windows) or Contribute > My Connections (Macintosh) to see the connection listed in the My Connections dialog box. 6. Briefly discuss with participants the permissions they could be given and the implications for their roles. Some items to discuss might include: Access to publishing Access to specific folders
Creating new pages Inserting images from shared assets Editing and modifying images Constrained image size and quality
7. Have participants open the Preferences dialog box. 8. In the Microsoft Documents category, ask participants using Windows to select the option Ask Whenever I Insert a Microsoft Office Document into Contribute. Point out the various preferences that can be specified in each category of Preferences. Take notice of the Security category, which enables users to restrict use of Contribute by requiring a password whenever it is started. 9. Have participants add the home page of their new site to their bookmarks and then observe the bookmark on the Bookmarks menu. 10. Walk participants through the basic pages of the course template. They will work primarily on the syllabus page for the remainder of the workshop. If participants would like a copy of this template, they can find it at: www.macromedia.com/go/hed_faculty_development/. 11. Review the goals of the activity. Ask if participants have any questions about connection keys or the kind of information stored in them. If participants have questions pertaining to the course site itself or how its structured, defer the questions until the end of the workshop.
The trainer discusses the use of images in a web page. Participants insert an image into a web page, resize the image, and set its properties.
1. Introduce the goals of this activity: Insert an image. Create alternative descriptive text for an image. Resize an image. Set image properties. 2. Explain how a web page stores a reference to an image rather than storing a separate copy of that image. Image files are uploaded separately from the file containing the web page, but Macromedia Contribute 3 automatically puts images where they need to go. This allows images to be used more than once on a site without increasing download time, though the size of image files is still a consideration. Contribute enables you to insert on a web page any GIF or JPG image you have on your computer, on any other page in your site, or in your shared assets. 3. Briefly discuss how administrators can limit the sources from which contributors get images for a page. 4. Have participants open the Home page in the course site for editing. Electronic file: contribute_hed_assets/index.htm 5. Ask participants to insert the image organization.jpg at the beginning of the first paragraph. Electronic file: contribute_hed_assets/images/organization.jpg Participants will be prompted to create a description (ALT text). Explain that alternative text is important because it allows users with vision limitations to use a screen reader to hear a description of the image. Using such descriptions for the non-text parts of a page helps Contribute users stay in compliance with accessibility guidelines. Have participants type a description of the image, such as a picture of four faculty members. Macromedia Contribute 3 Guide: How to Add Images 6. Have participants double-click the image to open the Image Properties dialog box. Note that they can change the ALT text here and that they can set several different image properties. Have them set the horizontal and vertical padding to 4, set the border of the image to 2, and right-align the image. Then have them click the Apply button to observe the effects of
selected options before they click OK to accept changes. If time allows, give them a chance to experiment further with the settings. 7. Have participants click the image once to select it. Describe the image-editing tools that are now visible. 8. Ask participants to resize the image by making it smaller. If time allows, give them a chance to experiment with cropping and other image-editing features. 9. Have participants publish their pages. 10. Review the goals of the activity and take questions.
Creating Tables and Lists
The trainer discusses the use of tables for presenting information (not for layout) and introduces basic table terminology. The trainer also discusses the two types of lists: ordered and unordered. Participants insert a table from an Excel document and create an unordered list.
Creating New Pages
1. Introduce the goals of this activity: Create a new page from a template. Create a new page by copying an existing page. Insert a document as FlashPaper (Windows only). 2. Discuss why a website administrator might create templates for contributors to use. Templates preserve a site-wide look and feel by locking certain parts of the page. Macromedia Contribute 3 also enables contributors to create new pages by copying pages, by using sample pages included in Contribute, or by starting blank pages. 3. Have participants open the Syllabus page for editing. Electronic file: contribute_hed_assets/syllabus.htm 4. Have participants select the text Biography in the General Information section of the Syllabus page. 5. Demonstrate how to create a link to a new page. 6. Ask Windows participants to create a link to a new page based on the template named course (in the Templates folder). Have them type a title for the new page, such as the name of their course plus Instructor Biography. Electronic file: contribute_hed_assets/Templates/course.dwt Macintosh participants should link to File On My Computer instead. Have them select the document vitae_wright.doc. Skip to step 8. Electronic file: contribute_hed_assets/documents/vitae_wright.doc 7. Have Windows participants insert the document vitae_wright.doc as FlashPaper. The document will come in at actual size, too large for the page width. Have them resize the document by holding down the Shift key and dragging the lower right control handle of the movie. It might be necessary to select a different page in the Pages panel and then select the draft again to get the page back to its intended layout. 8. Have all participants select the text Module 2 in the Schedule section of the Syllabus page.
Macromedia Contribute 3 Guide: How to Create Pages 9. Ask participants to create a link to a new page based on the template course_nested_modules_detail in the course Templates folder. Have them type a title for the new page, such as the name of their course, plus Module 2. Electronic file: contribute_hed_assets/Templates/course_nested_modules_detail.dwt 10. Point out the editable regions on the new page. Mention that these are determined by the website designer or administrator. Have participants type a title for the new page, such as the name of their course, plus Module 2. Have them change the contents of other editable regions as time permits. 11. Have participants publish their pages. They will be asked to provide a filename for the new pages (such as biography.htm and module2.htm). Mention that because different web servers have different rules about case sensitivity, its good practice to use all lowercase letters in a web filename. 12. Have participants browse to the Module 2 page they just created. Walk them through the process of creating a new page by copying the current page without linking to it. 13. Have participants type a title for the new page, such as the name of the course, plus Module 3. 14. Have participants modify the contents of the editable regions as time permits. They should at least change the module title from Module 2 to Module 3. When they finish, ask them to click the Save for Later button. 15. Have participants return to the draft of the Syllabus page and create a link to the new Module 3 page. They should save the Syllabus page for later as well. 16. Wrap up the activity by pointing out that they will publish these pages in the next activity. 17. Review the goals of the activity. Discuss how you might create new pages for your course website (such as additional sections of the same course but at different levels).
To change text alignment:
Select the text you want to align (or place the insertion point within a paragraph). Click one of the alignment buttons in the toolbar (Figure 9).
Left Right Center Justify
Figure 9 Text Alignment buttons
You can indent or outdent text one or more times to move it to the right or left, respectively.
To indent or outdent text:
Select the text you want to change (or place the insertion point within a paragraph). Click the Indent or Outdent button in the toolbar (Figure 10). Figure 10 Indent and Outdent buttons
Its a good idea to check the spelling in a draft after you add or edit text.
To check and correct spelling:
Select Format > Check Spelling. If Contribute encounters an unrecognized word, the Check Spelling dialog box appears (Figure 11). For information on the options, click the Help button in the dialog box.
When you finish checking spelling, click the Close button in the Check Spelling dialog box, or click OK in the Spelling Check Completed message box. Figure 11 Check Spelling dialog box
Finding and replacing text
You can search the draft youre editing for specific text. You can also search for text and replace it with other text.
To search for text:
Select Edit > Find. The Find and Replace dialog box appears (Figure 12). In the Search For text box, type the text you want to find. Select Match Case to limit the search to text that exactly matches the case of the text you type in the Search For text box. Click Find Next. Repeat until you finish searching the draft. When you finish, click Close. Figure 12 Find and Replace dialog box
To search for and replace text:
1. 2. 3. 4.
Select Edit > Find. The Find and Replace dialog box appears. In the Search For text box, type the text you want to find. In the Replace With text box, type the replacement text. Select Match Case to limit the search to text that exactly matches the case of the text you type in the Search For text box. Click Find Next. For each occurrence, select one of the following: Replace replaces the current instance with the replacement text. Replace All replaces the current instance and all remaining instances with the replacement text (without asking for further confirmation). Find Next finds the next instance without changing the current instance.
When you finish, click Close.
How to Add Images
You can add images to a web page from several different sources, including your computer, website, e-mail, Microsoft Internet Explorer web browser, or another application, such as Microsoft Word or Excel. When you add an image to a page, its good practice to add descriptive text about the image so that the image is accessible to people with disabilities. Your site administrator can enforce the image accessibility option so that a dialog box prompts you for an image description whenever you add an image. If the image is from your computer, Macromedia Contribute 3 copies the image to an images folder on your website when you publish the draft. You cannot edit the image in Contribute until you publish the draft. If the image is from your website, you can edit the image in Contribute before you publish. There are three ways to add an image: Use the Insert menu or the Image button to add an image from your computer or website. Drag an image from another application (Windows only). Copy and paste an image from another application (Windows only).
Note: Images that you add to your page should be in a web-ready format: JPG, GIF, or PNG (16). If necessary, you can use an image-editing tool, such as Macromedia Fireworks, to convert the image to a web-ready format.
Adding images to a page
To add an image from your computer or website using the Insert menu or Image button:
Browse to the page where you will add your image, and click Edit Page. Place the insertion point in your draft where you want the image to appear. Click the Image pop-up menu in the toolbar (Figure 1) and select one of the following: From My Computer From Website
Figure 1 Insert Image button
The Select Image or Choose Image on Website dialog box appears (Figure 2). 4. 5. Browse to and select the image file, and then click Select or OK (Windows) or Choose (Macintosh). If the Image Description dialog box appears (Figure 3), enter text to describe the image for people with disabilities or for people with their browsers set to display text only. Then click OK. The image appears in your draft.
Figure 2 Choose Image on Website dialog box
Figure 3 Image Description dialog box
To drag an image from another application (Windows only):
Browse to the page where you will add your image, and click Edit Page. Reduce the size of the Contribute window so you can also see the application that contains the image you plan to drag. In the other application, select the image. Drag the image to your Contribute draft where you want the image to appear (Figure 4). If the Image Description dialog box appears (Figure 3), enter text to describe the image for people with disabilities or for people with their browsers set to display text only. Then click OK. The image appears in your draft. You can also drag an image file (icon) from your computer into your Contribute draft (Figure 5). Note: You cant drag an image from a web browser if the image has a link attached to it. Save the image to your computer first. Then drag the image to your Contribute draft. Figure 4 Drag an image from another application into a Contribute draft.
Selecting Table Elements
When editing a page, you can select an entire table, row, or column, or you can select a contiguous block of cells within a table. After youve selected a table or cells, you can modify the appearance of the selection or of the text contained in the selection.
To select an entire table:
Do one of the following: Click the upper left corner of the table or click anywhere on the right or bottom edge. Click in a table cell, and then select Table > Select Table. Selection handles appear on the selected tables lower and right edges (Figure 2).
To select rows or columns:
Position the pointer to point at the left edge of a row or the top edge of a column. When the pointer changes to a selection arrow, click to select the row or column, or drag to select multiple rows or columns (Figure 3).
Figure 2 Selection handles on a selected table
To select a single cell:
Do one of the following: Click in the cell. Then drag to select the cell. Click in the cell. Then select Edit > Select All.
To select a rectangular block of cells:
Figure 3 A selected column in a table
Do one of the following: Drag from one cell to another cell. Click in one cell. Then Shift-click another cell. All of the cells within the rectangular region defined by the two cells are selected.
To select nonadjacent cells:
Control-click the cells, rows, or columns you want to select. Note: When you select nonadjacent cells in a table, you can modify the properties of those cells, but you cannot copy, cut, or paste them.
Resizing tables, rows, and columns
When editing a page, you can resize an entire table or individual rows and columns. When you resize an entire table, all of the cells in the table resize proportionately.
To resize a table:
Select the table (Figure 4) and do one of the following. To resize the table horizontally, drag the selection handle on the right. To resize the table vertically, drag the selection handle on the bottom. To resize in both dimensions, drag the selection handle at the lower right corner.
To resize a columns width:
Figure 4 Selection handles
Select the column and do one of the following: Drag the right border of the column. Click the Table button in the toolbar. In the Column tab of the Table Properties dialog box (Figure 5), change the number in the Column Width text box or select Fit to Contents to clear the set width so that columns resize to fit the content you add.
Figure 9 Contiguous selected cells cannot be copied and pasted if the selection is not a rectangle.
Select Edit > Paste.
Adding rows and columns
You can add a single row or column, or you can add multiple rows or columns at the same time.
To add a row:
Place the insertion point in a table cell, or select an entire row. Do one of the following: Click the Insert Row button (Figure 10). A new row appears below the insertion point or the selected row. Select Table > Insert > Insert Row Above or Table > Insert > Insert Row Below.
Figure 10 Insert Row and Insert Column buttons
To add a column:
Place the insertion point in a table cell, or select an entire column. Do one of the following: Click the Insert Column button (Figure 10). A new column appears to the right of the insertion point or the selected column. Select Table > Insert > Insert Column to the Left or Table > Insert > Insert Column to the Right.
Deleting rows and columns
You can delete a single row or column, or you can delete multiple rows or columns at the same time.
To delete rows or columns from a table:
Select one or more rows or columns. Press Delete or Backspace.
To remove cell contents, but leave the cells intact:
Select one or more cells. Select Edit > Clear or press Delete. Note: If you select an entire row or column, and then select Edit > Clear or press Delete, Contribute removes the entire row or columnnot just their contentsfrom the table.
Modifying table properties
You can modify the properties of a table, its rows and columns, or its cells in the Table Properties dialog box.
To modify table properties:
Select the table you want to modify. Click the Table button in the toolbar. The Table Properties dialog box appears (Figure 11). Make changes to any of the options in the dialog box. For information about the options, click the Help button in the dialog box.
Table alignment align table in relation to any elements (such as text or images) around the table. Table width change table width Border thickness change border width in pixels. Cell padding change distance, in pixels, between the edge of the table cell and cell content. Cell spacing change distance, in pixels, between table cells. Border color change border color. Background color change background color of all cells in the table.
To modify table row or column properties:
Figure 11 Table tab of the Table Properties dialog box
When you add a link in a draft, the link is not live until you publish the draft. Before you publish a draft with a link, you can use the Preview in Browser feature to test the link.
Linking to a draft or recently published page on your website
You can create a link in your page to a current draft or to a recently published page. In the Insert Link dialog box, Contribute provides a complete list of current drafts, and stores a list of the last ten pages you published. Simply Browse to the page where you will insert your link, click Edit Page and follow the steps below.
To create a link to a draft or recently published page on your website:
Select text or an image in your draft to link (Figure 1). Select Link > Drafts and Recent Pages in the toolbar (Figure 2). The Insert Link dialog box appears (Figure 3). In the Select a Page to Link To section, select a web page from the list of drafts and recently published pages. A preview of the page you select appears in the dialog box Figure 1 Select text to link.
Figure 2 Link button
Click OK. The link appears in your draft.
Figure 3 Insert Link dialog box with the Drafts and Recent Pages option selected
Linking to a page on your site or on another site
You can link to another web page, either on the same site or on another site. Use this option to link to any page that is not a draft or a recently published page. For example, if you are creating a syllabus and you want to point your students toward additional information on the course topic from another university, you can use this option.
To create a link to a page on your site or on another site:
Select text or an image in your draft to link (Figure 1). Do one of the following to select the page you will link to: Select Link > Browse to Web Page in the toolbar (Figure 2). The Insert Link dialog box appears (Figure 4). Click the Browse button, find the page you want to link, and then click OK to close the dialog box. Note: You can also copy the web address from another source and paste it in the text box.
Figure 4 Insert Link dialog box with the Browse to Web Page option selected
Click the Choose button, find the page in your website, and then click OK to close the dialog box. When you select a page using either option, a preview appears in the dialog box so that you can confirm that this is the page you want to link to.
Publishing updates to an existing page
When you edit a draft and then publish it Contribute replaces the currently published version of the page on the website with the new version. When Contribute publishes your draft, it also publishes any new pages that your draft links to. This ensures that you do not have broken links in your website. When it publishes these pages, Contribute will ask you to name any linked pages that havent been published before.
To publish updates to an existing page:
In the Contribute browser window, with your draft page open, click Publish in the toolbar (Figure 1). If the draft does not contain links to any new, unpublished pages, then Contribute publishes the draft. If you added links to any new pages, then the Publish New Linked Pages dialog box appears (Figure 2).
Figure 1 Publish button
For each unpublished linked page, click the page name to select it. In the Publish New Page dialog box, change the filename, as needed. The filename appears at the end of the web address for the page. For example, if you named your file syllabus.htm, the web address would look like this: http://www.macromedia.com/learning/syllabus.htm The web address is the location where users will access the file through their browsers.
Figure 2 Publish New Linked Pages dialog box
If you want to save this page in another location, click Choose Folder beside the filename and navigate to the folder in which you want to save it. The current folder location appears in the web address under the filename. If you want to save this page in another location, click Choose Folder beside the filename and navigate to the folder in which you want to save it. The current folder location appears in the web address under the filename.
Click Publish All. Contribute publishes the draft, and any new pages it links to, to the website. Contribute then displays the published page in the Contribute browser.
Publishing a new page
When you publish a new page to your website, you need to name that file and any other new pages linked by your page.
To publish a new page:
In the Contribute browser window, with your new page open, click Publish in the toolbar (Figure 1). The Publish New Page dialog box appears (Figure 3). If you have not linked the new page, Contribute warns you that the page is unlinked. Click OK to continue without linking the page. You should link the page later. Otherwise, users will be unable to access this page.
In the Publish New Page dialog box, change the filename, as needed. The filename appears at the end of the web address for the page. For example, if you named your file syllabus.htm, the web address would look like this: http://www.macromedia.com/learning/syllabus.htm The web address is the location where users will access the file through their browsers.
Figure 3 Publish New Page dialog box
If you want to save this page in another location, click Choose Folder beside the filename and navigate to the folder in which to save it. The current folder location appears in the web address under the filename. Click Publish or Next. If your page does not link to any new pages, Contribute publishes the new page to the website, and then displays it in the Contribute browser. If your page links to any new pages, the Published Linked New Files dialog box appears. In the Publish Linked New Files dialog box, click the page name to select each unpublished linked page. Then, as needed, change the filename and folder location. Click Publish All.
Sending a draft for review to another Contribute user
Sending drafts to other Contribute users offers you and your reviewers more options than sending to non-users. When you send a draft for review to another Contribute user, the draft will be unavailable for editing, and allows you to undo the send if you change your mind, as long as the reviewer has not sent it to another user.
To send a draft for review to another Contribute user:
Browse to an existing page and click Edit Page or click New Page to start a new page. Make any desired changes to the draft. Click the Send for Review button in the toolbar. The Send for Review dialog box appears (Figure 1). Choose the Send the Draft to Another Contribute User option. Select one or more users to review the draft. Enter a description of changes. Contribute allows you to inform recipients by email that a draft is waiting for them.
Check the Notify Recipients Through E-mail box to send an e-mail to your recipients. Contribute will send these users a notification to their e-mail address. If the file is a new page, Contribute asks you to assign a name to the file. The Send New Page dialog box appears (Figure 2).
Figure 1 Send for Review dialog box
Enter a name for the file, or use the default name Contribute assigns to the file. The filename appears at the end of the web address for the page. For example, if you named your file syllabus.htm, the web address would look like this: http://www.macromedia.com/learning/syllabus.htm The web address is the location where users will access the file through their browsers. Figure 2 Send New Page dialog box
If you have added any new linked pages, Contribute
Macromedia Contribute 3 Guide sends these as well, in order to avoid any broken links. In this case, the Send New Linked Pages dialog box appears (Figure 3). 10. Enter a name for any new pages. 11. Click Send All. Contribute sends the draft to the reviewer(s) along with any linked pages. When you send a draft for review, it no longer appears in the draft console under Drafts Im Editing or in your Pages panel. You will be unable to make changes to a reviewed file until the reviewer sends it back to you. Figure 3 Send New Linked Pages dialog box
Undoing the sending of a draft
If you change your mind about sending your draft for review, you can undo the sending of your draft, provided the reviewer has not yet reviewed the draft. You can only do this if you have sent the draft for review to another Contribute user.
To undo the sending of a draft:
Click the Draft Console link in the Pages panel. The draft console appears. Note: If you have just sent the draft and are still viewing it in the Contribute window, you can click the Undo Send button and skip the rest of this procedure.
Select a draft in the Sent Drafts section (Figure 4. Contribute displays the draft. Click the Undo Send button in the toolbar (Figure 5). Contribute returns the draft to you to edit. Note: You can only use this option if you were the last person to send the draft for review. If you send the draft to a reviewer, and that person sends the draft to another reviewer, you cannot retrieve the draft.
Macromedia Contribute 3 Training Manual
Version 1 Rev. 1 (8/10/05)
What is Contribute?.. 1 What Will You Need to Start?... 1 Starting and Configuring Contribute... 1 Editing Existing Pages... 5 Templates... 6 Creating New Pages.. 8
Tools Not to Use.... 10 Styles What They Are and How to Use Them... 11 Text Alignment.... 11 Lists - Bullets and Numbering... 11 Change Bullet/Numbering Properties... 12 Linking to a Web Page... 13 Browse to a Web Page.... 13 E-Mail Address.... 14 File on My Computer... 14 Adding an Image to your Webpage... 15 From my Computer.... 15 From Website... 16 Tables.... 16 Table Actions... 18 Selecting Rows and Columns... 18 Entering Data into Table... 18 Right Click is your Friend.... 19
What is Contribute?
Contribute is a template based web editing program that allows non-technical people an easy method to create and modify webpages. The interface combines the functions of a web browser and word processor, such as Word. Once properly configured, training in its use is minimal for anyone experienced with using Internet Explorer and Microsoft Word.
What Will You Need to Start?
1. You will of course need the Contribute software. That software can be ordered by contacting Lisa Gillis at 541-737-0703. 2. You will also need to have your site set up for the Extension templates by Scott Gilpin at 541-737-0813. Often he will help transition larger sites while training individuals in how to use Contribute. 3. You will need an Onid account if you are an Oregon State University employee. If you are not an Oregon State University employee, contact Mardi Wetmore at 541737-0697 for help on getting an equivalent account. For University employees, follow this link and the instructions on the page for getting an Onid account. Click on the Login to ONID link in the upper left corner of page.: http://www.onid.orst.edu/ 4. Once you have an Onid account, contact Mardi Wetmore at 541 737-0697 for access to your web site. This is a necessary step. Without it, you will not be able to access your pages.
Starting and Configuring Contribute
To run contribute, simply Click Start, Programs, Macromedia, Macromedia Contribute.
This is the initial page that loads every time you start Contribute. The buttons at the top of the right hand side of the screen are exactly same as the buttons on a regular web 1
browser. You will use this address area just like Internet Explorer to browse through your site and find pages you wish to edit. The Tour and Tutorial are both good references for learning more about the software. Contribute works just like the Internet Explorer Web Browser. Type in the URL or your website site such as: http://extension.oregonstate.edu/countyname/ into the Address line and hit Enter on your keyboard. This will take you to your website. All of the hyperlinks on the pages will work just as they do in a normal browser window. You can use this to browse to your site if you did not already type in the exact URL. To actually edit the pages, you need to configure Contribute to recognize your site. To do this, follow these steps (Note: These instructions are for Contribute 3. Contribute 2 requires the same information, it is just in a different order): 1. Click Create a connection. Or choose Edit My Connections and then Click Create. Click Next on this first information only page that explains what the process will entail.
Enter the web address for your index page. Or you can Click on the Browse button to browse to your main page. Click Next.
Choose FTP as your connection type. Click on the Advanced tab next to FTP.
Select Choose FTP Server Settings Manually and then Select Use passive FTP to connect to the server. Click OK. If Use FTP performance optimization is checked, UNCHECK IT! The only selection for Choose FTP server settings manually should be Use passive FTP to connect to the server
Fill out the remaining fields: What is the name of the FTP Server? access.cws.oregonstate.edu What is the FTP username? Your ONID username What is the FTP Password? Your ONID password Click Next.
Contribute will test your information and if it is able to validate the information you entered, you will be taken to the next screen. If not, there is something wrong with your settings. The most common problem is not having the correct ONID Username and Password. If you have problems with them, please call Mardi Wetmore @ 541 737-0697. If you are successful, you will see this screen: You need to delete the entry and replace it with: /www/virtual/extension/yourcountyname
Complete your connection by filling in your full name and your e-mail address. Click Next.
Choose Users as the Role. There really is no advantage to being an Administrator and this role has been known to cause problems down the road! Click Next then Done.
The next time you load Contribute it will have a link on the screen showing your website. Clicking this link will automatically take you to your site.
Editing Existing Pages
After configuration, Contribute loads your site just like a web browser. You can Click on any of the links on your page just as if you were in Internet Explorer. You could also type in a URL in the Address window. To edit the currently displayed page, Click the Edit Page button.
The page will now load into the editor with only the editable regions available. This will look dramatically different than the live page as seen above. The areas that can be changed will be labeled as Content Area, to make them more visible. All of the tools will be described below in the discussion of creating new pages, but they are all easy to use, and they are very similar to Microsoft Word editing tools.
When you are done with your changes, Click the Publish button. If there are any linked documents on your page, they will be transferred to the web site when your page is published. If you wish to Publish the page as a draft for people to review, click on the Send for Review button. This will save the document in a different folder, create a link to the document and then put you into Outlook so you can send the link to others to review the web page. If you wish to save the web page and not Publish it, click on the Save for Later button. To Cancel your changes, Click on the Cancel button.
Contribute will display a confirmation message to inform you that the page has been changed on the website. Click OK to continue. After it finishes posting, the screen will return to the browser mode and display the page you just finished editing.
The templates you will use on your web site are provided by Scott Gilpin or one of the other members of the web design team. They have certain features in common for all of the sites in Extension. Below is a simple discussion of how they work, and what you can expect when using them.
All sites have a similar top banner and side menu-bar customized for your site. The top area, called a Header, will contain the same links and search window. The left hand side of the screen below this area, called a Left Rail, will have the same look for all sites, but will contain your local links as well as some links standard to all pages. Changes to this area cannot be made in Contribute. You will need to contact one of the web support team members for assistance in making changes to this rail. When you are viewing your web page in Contribute, you can see the Header and Left Rail.
When you are in Edit mode, you can no longer see the Header and Left Rail. You will only see the part of the web page you can actually edit. The first Content Area shown above is for a short text title for the purpose of identifying the web page. The fonts for this section are already defined. Please do not apply any styles to this content area. The text area is the second Content Area, and you can use any of the styles discussed later to create your content. These styles are provided by a Cascading Style Sheet. All of Extension will use the same style sheet. This gives us a 7
powerful advantage to create all the web sites in Extension with a standard look and feel. This way, if the design team decides to modify a font style, the change is automatic across all of Extension without anyone having to make changes to their pages.
The final area that is the same on all pages is the Footer at the bottom of the page., shown above with a Contact us with comments link and the standard University copyright and disclaimer. Since only the editable sections are displayed when you edit a page, you will not see the footer when you are in Edit mode.
Creating New Pages
Creating a new page is also very simple. Click the New Page button at the top of the screen. The New Page dialog window will open.
You want to create all of your web pages from the templates created for your site. To do this, Click the + mark next to Templates and then Click on one of your sites template. Only one template will exist for most sites, and it will be named something like countyname_template. The Preview window will show you a quick preview of the template. It should be very similar to the picture shown here. Next, type in the title you wish for your page where it says Page title. This is the title that will show at the top of the Internet Explorer window when people view your page. It has nothing to do with the file name or the Description shown in the first Content Area. Click OK when you are finished. Your new page will now load for you to add text and other content. The sections after this one will discuss how to use all the editing tools in Contribute. After you have entered all the content you want, Click Publish to post the new page to your website.
When you start typing in the main page text area, you may be a little confused as to how to get the box to expand to accept your text. All you need to do is to Double Click outside of the box where you are typing, and Contribute will expand the text area to fit your text.
When you Publish a web document, you will receive a brief warning that the page will need to be linked into your website before visitors can find this new page. That means adding a link to an already existing page in your web structure. Click Yes to go on past this warning. We will discuss linking later.
Next you will see the Publish New Page window. This will allow you to choose what to name the file and where to store it. The default Filename that is filled in by default is based on the Title you chose when you created the page. You can accept the default or change the name. The filename must be all lower case, contain no special characters, and no spaces. You can use underscores if you wish. The extension must be PHP or the templates will not function properly. A valid filename for the above file would be: mynewpage.php
If you want to put the file in a different Folder than the root of your website, Click Choose Folder.
Browse to the folder where you want to save the page. Use the same naming conventions as used for the filename. The final step is to Click Publish back on the Publish New Page dialog. The system will post the page and display the same congratulations message shown when editing an existing page. Then it will display your new page as it appears to everyone on the web.
Tools Not to Use
The style sheet sets up the Fonts, Font Colors, and Back Ground Colors that the web team wishes you to use. If you would like a new style combination, you need to submit a request to the web team. They can add the style to the style. Please do not use the Font tool shown in the picture with Verdana font displayed. Also no not use the Font Color and Highlight (background color) tools shown above. If you find it necessary, the size option, Bold, and Italics can be used, but we encourage you not to use them. Each of these brings in non standard elements that may require you to directly edit the pages later if the style sheets change. Also, Italics can be difficult for some readers to see properly. The general idea is to avoid customization in fonts and styles so that as the color schemes of Extension as a whole change, you do not have to waste time making changes to your individual pages.
Styles What They Are and How to Use Them
Styles are a combination of Font, Size, Font Color, and Background Color. You can select your style before you type, or type your text, highlight it, and apply a style. The styles you will use the most are at the bottom of the Style list. These are the heading and print styles.
Following is a sample of some of the styles you can choose.
These are the text alignment icons. The first is Left and it is the default alignment. The next is Center which will align you text with the center of the section or table cell. If your table is based on a dynamic or percentage value (shown in the table section), this center shifts depending on how large of a browser window the user has. The third is Right which aligns the text at the far right of the window or cell. This two is dynamic based on the size of the browser window. The fourth is Justified, and it is supposed to align your text the way a newspaper is aligned, both right and left justified. It does not however function properly. It acts the same as Left. Please do not be tempted to center the text on your web page. Most people find it difficult to read centered text.
Lists - Bullets and Numbering
From left to right, these icons are Numbering, Bullets, Decrease Indent and Increase Indent. To bullet or number a list, either choose a list type and start typing, or type the text you want to be bulleted or numbered, highlight it and then Click the desired bullet/numbering type icon.
Default Numbering. Text was highlighted and the Numbering button was clicked.
Default Bulleted. Text was highlighted and the Bullet button was clicked.
Default Numbering with sub levels. Highlight text and Click the Numbering button. Then place the cursor on the first sub level line and click on the Increase Indent button (button with the right arrow) Default Numbering with sub levels. Highlight text and Click the Numbering button. Then place the cursor on the first sub level line and click on the Increase Indent button (button with the right arrow) To remove bulleting/numbering, highlight the text and click the Decrease Indent button (button with the left arrow) until all the formatting is gone.
Change Bullet/Numbering Properties
To change the properties of the Bullets or Numbering, choose Format List Properties. You can change the property for Bullets from a Bullet to a Square.
You can change the properties for Numbering from numbers to many different styles.
You can also create the list in Word, copy the list and then paste it into Contribute. The list will retain its formatting and you will be able to change the formatting in Contribute.
Linking to a Web Page
Creating a link on your web page is very easy. Place the cursor where you want the link to be and Click the link button.
Choose the kind of link you want to create. Then fill out the appropriate form.
Browse to a Web Page
The Link Text entry will be what you see on the web page. You can either type a URL into the Web Address field or you can browse to the page you want to link to. Contribute will then fill in the URL. When you are done, click OK. 13
The other common link on a web page is an e-mail address. This form works the same as the web page link except that you will have to enter the e-mail address directly.
We suggest that you do not create this kind of e-mail link for anyone in Extension. This type of link is one of the ways that Spammers gather e-mail addresses for their Spam lists. Instead we suggest adding a web page link to the Extension Find People e-mail utility. Go to http://extension.oregonstate.edu/people/people.php and find the person you want to link to. Copy the url and paste it into the E-mail Address portion of the form.
File on My Computer
This is a little misleading. You would think that you are linking to a file on your computer, which obviously wouldnt work on the Internet. Actually, what it does is to take a copy of the file you linked to on your computer and place it on your website so that when a visitor clicks on the link they will download the file. This is commonly used to link to a PDF file you want your visitors to have access to.
Keep in mind that once you transfer the file to the server, it will no longer be associated by the copy on your computer. So, if you were to post a link to an Excel spread sheet and you change it, you will need to post it again to the server so that the updates will be 14
available. When you publish the page, Contribute will take a current copy of the linked document and copy it to the server.
Adding an Image to your Webpage
From my Computer
You can either add an image from your computer or from a Website. Adding an image from your computer works the same as linking to a file on your computer. When you publish the page, Contribute will take a copy of the image and save it on the server.
Be careful with the file size of images you add to your web page. You can scale your image once it is on the web page, but if you dont reduce the file size of the image before you post it to your site, the server will still need to load the large image before it can scale it down to fit on your web page. This can significantly slow the loading of the page with the graphic. So, the best advice is to reduce the size of the graphic in a paint program like Paint Shop Pro or Photoshop before you post the image to your web page. When you have placed the graphic on your web page (Contribute will automatically scale it down to a size that will fit on your page), you can then reset the size by double clicking on the image. That will bring up this dialog box:
Always make sure that the Constrain Proportions box is checked before you choose a new size for your image. If you dont you could distort the image.
Adding an image from a Website is where you will link directly to an image on the Internet. This is VERY BAD KARMA unless you are linking to an image on your own website. NEVER link to an image on someone elses website. When that image is served up to your web page, you will be using the other persons bandwidth to serve up the image. This will make people very angry and is not the politically correct thing to do in web page design.
Tables serve two main purposes on web pages. You can use a table as a table, or you can use tables to help constrain text and graphics on your web page. This is particularly useful if you want to have your web page in a columnar format. The good news is, for people who are familiar with creating tables in Word, you can create your table in word, copy it and then paste it into Contribute! You will need to add some cellpadding to format the table since it will not retain Paragraph formatting, but thats a piece of cake. The other good news, for people who love Excel, is that you can 16
do the same with Excel. Copy the cells and paste them into your web page in Contribute. The spreadsheet will be converted to a table. You will, again, have to do some formatting, but thats a small price to pay for the ease of creating a table from a spreadsheet. Now, if you want to create a table in Contribute, click on the Table button.
Enter the number of rows and columns you want. You can either specify the size of the table or you can allow it to default. The default will create a table the size of your web page with the columns evenly spaced. Another way to do this is to set the table width to 100%. Cell padding indicates the amount of space, in pixels, between the edge of the table cell and the content of the cell. Cell spacing indicates the amount of space, in pixels, between each table cell. Once you have created a table, you can edit its properties by selecting the table, clicking on the Table button and then and filling out the edit table properties dialog box. If you select the entire table, the second tab will be Row and Column. If you select only a row or only a column, the second tab will relate specifically to what you have selected.
The Header option in Properties is important if your table has header data at the top, left, or both sides of the table. For those who are not visually impaired, this will not create any notable difference, but for those using screen readers, this will cause the table 17
to properly identify itself so that the data can be understood logically. A large table without this header information marked is useless to these customers.
Action Select cell (with insertion point inside the cell) Move to the next cell Move to the previous cell Insert a row (above current) Add a row at end of table Insert a column Merge selected table cells Split table cell Shortcut Control + A Tab Shift+ Tab Control+M Tab in the last cell Control+Shift+A Control+Alt+M Control+Alt+S
Selecting Rows and Columns
Select table columns by dragging with the column arrow. You will select a whole column by clicking on that column with the down arrow. Select table rows by dragging down with the row arrow. You will select an entire row by clicking on the row with the right arrow.
Entering Data into Table
Entering data into a table is pretty much the same in Contribute as it is in Word. You cant use formatting tools like Tab since they have another purpose in a table. If you have a table with complex formatting and data, you might want to consider creating the table in Word or Excel and then copying and pasting into your web page. 18
Right Click is your Friend
As in many other places, right clicking inside a table brings up a context sensitive list of things you can do relating to a table.
Using right click is the easiest way to add columns or rows to a table and to delete them from the table. It is also the easiest way to split a cell into columns or rows.
If you need assistance please call the Help Desk at 541-737-0697 or E-mail us at firstname.lastname@example.org. We will be happy to route your call to the appropriate person if we can not assist you.
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