Cleaning the drum unit.... 67 Replacing the consumable items... 69 Replacing a toner cartridge... 69 Replacing the drum unit... 73 Changing LCD language... 76 Machine information.... 76 Checking the serial number... 76 Checking the page counters... 76 Checking the Drum life.... 76 Packing and shipping the machine... 77

Menu and features

On-screen programming... 78 Menu table.... 78 Memory storage... 78 Menu keys.... 78 How to access the menu mode... 79 Menu table.... 80

Specifications

General.... 85 Print media.... 87 Copy.... 88 Scan.... 89 Print.... 90 Interfaces.... 90 Computer requirements.... 91 Consumable items.... 93 Ethernet wired network (DCP-7045N only)... 94

Glossary Index

General information Loading paper and documents General setup

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.
Illustrations in this Users Guide are based on the DCP-7045N.
Symbols and conventions used in the documentation
The following symbols and conventions are used throughout the documentation. Bold Bold style identifies keys on the machine control panel or computer screen. Italicized style emphasizes an important point or refers you to a related topic. Courier New font identifies the messages shown on the LCD of the machine.

Italics

Courier New
Warnings tell you what to do to prevent possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Incorrect setup icons alert you to devices and operations that are not compatible with the machine. Note icons give useful tips.
Accessing the Software Users Guide and Network Users Guide (DCP-7045N only)
This Users Guide does not contain all the information about the machine such as how to use the advanced features of Printer, Scanner and Network (DCP-7045N only). When you are ready to learn detailed information about these operations, read the Software Users Guide and Network Users Guide (DCP-7045N only).

If the model name screen appears, click your model name.The CD-ROM main menu will appear.

Viewing documentation

Viewing documentation (Windows)
To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the program group, and then click Users Guides in HTML format. If you have not installed the software, you can find the documentation by following the instructions below:
If this window does not appear, use Windows Explorer to find and run the Start.exe program from the root directory of the Brother CD-ROM.
Click Documentation. Click the documentation you want to read: HTML documents (3 manuals): Users Guide for stand-alone operations, Software Users Guide and Network Users Guide (DCP7045N only) in HTML format. This format is recommended for viewing on your computer. PDF documents (4 manuals): Users Guide for stand-alone operations, Software Users Guide, Network Users Guide (DCP7045N only) and Quick Setup Guide. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
Turn on your PC. Insert the Brother CD-ROM labelled Windows into your CD-ROM drive. If the language selection screen appears, click your language.

Chapter 1

How to find scanning instructions
There are several ways you can scan documents. You can find the instructions as follows:
Double-click the top page file to view the Users Guide, Software Users Guide and Network Users Guide (DCP7045N only) in HTML format. Click the documentation you want to read. Users Guide Software Users Guide Network Users Guide (DCP-7045N only)

Software User's Guide:

Scanning a document using the TWAIN driver in Chapter 2 Scanning a document using the WIA driver (For Windows XP/Windows Vista only) in Chapter 2 Using ControlCenter3 in Chapter 3 Network Scanning in Chapter 4 (DCP-7045N only)
The documents are also available in PDF format (4 manuals): Users Guide for stand-alone operations, Software Users Guide, Network Users Guide (DCP-7045N only) and Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

If you put any print media in the manual feed slot before the machine is in the Ready state, the print media may be ejected without being printed on. To easily remove a small printout from the output tray, lift up the scanner cover by using both hands as shown in the illustration.
You can still use the machine while the scanner cover is up. To close the scanner cover, push it down with both hands.

Unprintable area

Unprintable area for copies
The printable area of your machine begins at approximately 3 mm from the top and bottom and 2 mm from both sides of the paper.

3 mm 2 mm

This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size.
Unprintable area when printing from a computer
When using the printer driver the printable area is smaller than the paper size, as shown below.

Portrait

Landscape
Windows printer driver and Macintosh printer driver Portrait Landscape 4.23 mm 6.01 mm 4.23 mm 5 mm
BRScript Driver for Windows and Macintosh (DCP-7045N only) 4.23 mm 4.23 mm 4.23 mm 4.23 mm
The unprintable area shown above is for A4 size paper. The unprintable area changes with the paper size.
Acceptable paper and other print media
Print quality may vary according to the type of paper you are using. You can use the following types of print media: plain paper, bond paper, recycled paper, transparencies, labels or envelopes.
Recommended paper and print media
To get the best print quality, we suggest using the following paper.
Paper Type Plain Paper Item Xerox Premier TCF 80 g/m2 Xerox Business 80 g/m2 Recycled Paper Transparency Labels Envelope Xerox Recycled Supreme 80g/m2 3M CG3300 Avery laser label L7163 Antalis River series (DL)
For best results, follow the instructions below: Use paper made for plain paper copying. Use paper that is 75 to 90 g/m2. Use labels and transparencies which are designed for use in laser machines. Do not put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds. For correct printing, you must choose the same paper size from your software application as the paper in the tray. Avoid touching the printed surface of the paper immediately after printing. When you use transparencies remove each sheet immediately to prevent smudging or paper jams. Use long grain paper with a neutral Ph value, and a moisture content of approx. 5%.

Envelopes

Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine. Envelopes can be fed from manual feed slot one at a time. We recommend that you print a test envelope to make sure the print results are what you want before you print or purchase a large quantity of envelopes. Check the following: Envelopes should have a lengthwise sealing flap. The sealing flaps should be folded crisply and correctly (irregularly cut or folded envelopes may cause paper jams). Envelopes should consist of two layers of paper in the area circled in figure below.
that is coated or has a chemical finish that is damaged, creased or folded that exceeds the recommended weight specification in this guide with tabs and staples with letterheads using low temperature dyes or thermography that is multipart or carbonless that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

1 Feeding direction

We recommend that you do not print within 15 mm of the edges of envelopes. Envelope joints that are sealed by the manufacturer should be secure.
Types of envelopes to avoid
CAUTION DO NOT use envelopes: that are damaged, curled, wrinkled or an unusual shape that are extremely shiny or textured
with double flaps as shown in figure below
with clasps, staples, snaps or tie strings with self-adhesive closures that are of a baggy construction that are not sharply creased that are embossed (have raised writing on them) that were previously printed by a laser machine that are pre-printed on the inside that cannot be arranged neatly when stacked that are made of paper that weighs more than the paper weight specifications for the machine with edges that are not straight or consistently square with windows, holes, cut-outs or perforations with glue on surface as shown in figure below

Chapter 3

Ecology features

Toner Save

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off.

Sleep time

Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle (from 00 to 99 minutes) before it goes into sleep mode. When the machine receives computer data, or makes a copy, the timer will be reset. The default setting is 05 minutes. While the machine is in sleep mode the LCD will display Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up.

a b c d e f

Press Menu. Press a or b to choose 1.General Setup. Press OK. Press a or b to choose 4.Ecology. Press OK. Press a or b to choose 1.Toner Save. Press OK. Press a or b to choose On or Off. Press OK. Press Stop/Exit.
Press Menu. Press a or b to choose 1.General Setup. Press OK. Press a or b to choose 4.Ecology. Press OK. Press a or b to choose 2.Sleep Time. Press OK. Enter the length of time the machine is idle before entering sleep mode (00 to 99). Press OK. Press Stop/Exit.
We do not recommend Toner Save for printing Photo or Greyscale images.
To turn off sleep mode, press Start and Options at the same time in e. Press a or b to choose Off. Press OK.

LCD contrast

You can change the contrast to make the LCD look lighter or darker.
Network Configuration List (DCP-7045N only)
The Network Configuration List prints a report listing all the current network configuration including the network print server settings.

a b c d e

Press Menu. Press a or b to choose 1.General Setup. Press OK. Press a or b to choose 5.LCD Contrast. Press OK. Press a to make the LCD darker. Or, press b to make the LCD lighter. Press OK. Press Stop/Exit.
Node name: Node name appears in the Network Configuration List. The default node name is BRNXXXXXXXXXXXX.
Press Menu. Press a or b to choose 1.General Setup. Press OK. Press a or b to choose 7.Network Config. Press OK. Press Start. Press Stop/Exit.

User Settings List

You can print a list of the settings you programmed.
Press Menu. Press a or b to choose 1.General Setup. Press OK. Press a or b to choose 6.User Settings. Press OK. Press Start. Press Stop/Exit.

Chapter 5

Section IV

Appendixes

Safety and legal Troubleshooting and routine maintenance Menu and features Specifications Glossary

Safety and legal

Choosing a location
Place your machine on a flat, stable surface that is free of vibration. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10 C and 32.5 C and the humidity is between 20% to 80% (without condensation). Make sure cables leading to the machine do not constitute a trip hazard. Avoid placing your machine on the carpet. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical sockets controlled by wall switches or automatic timers, or to the same circuit as large appliances that might disrupt the power supply.

Important information

Safety precautions
Please read these instructions before attempting any maintenance, and keep them for later reference. When using your equipment, follow basic safety precautions to reduce the risk of fire, electric shock or personal injury. DO NOT use this product near water, or in a damp environment. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning. We DO NOT advise using an extension lead. If any cables become damaged, disconnect your machine, and contact your Brother dealer. DO NOT place any objects on the machine, or obstruct the air vents. This product should be connected to an adjacent grounded AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

WARNING

Before cleaning the inside of the machine, unplug the power cord from the electrical socket.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustrations.
To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover or scanner cover as shown in the illustrations.
(DCP-7040 and DCP-7045N) To prevent injuries, DO NOT put your fingers in the areas shown in the illustrations.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
If moving your machine, use the handholds provided. First making sure to disconnect any cables.

Printing difficulties (continued)
Difficulties The machine prints unexpectedly or it prints garbage. Suggestions Pull out the paper tray and wait until the machine stops printing. Then turn off the machines power switch and disconnect from the power for several minutes. Check the settings in your application to make sure it is set up to work with your machine. The machine prints the first couple of pages correctly, then some pages have text missing. Check the settings in your application to make sure that it is set up to work with your machine. Your computer is not recognising the machines input buffers full signal. Make sure that you connected the interface cable correctly. (See the Quick Setup Guide.) There is an unprintable area on the top and bottom of the page. Adjust the top and bottom margins in your document to allow for this.
The headers or footers appear when the document displays on the screen but they do not show up when it is printed.

Scanning difficulties

Difficulties TWAIN errors appear while scanning. OCR does not work Network scanning does not work. (DCP-7045N only) Suggestions Make sure that the Brother TWAIN driver is chosen as the primary source. In PaperPort 11SE, click File, Scan or Get Photo and choose the Brother TWAIN driver. Try increasing the scanning resolution. See Network difficulties (DCP-7045N only) on page 45.

Software difficulties

Difficulties Cannot install software or print. Cannot perform 2 in 1 or 4 in 1 printing. The machine does not print from Adobe Illustrator. Suggestions Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. Check that the paper size setting in the application and in the printer driver are the same. Try to reduce the print resolution. (See Advanced tab in the Software Users Guide on the CD-ROM.)
Paper handling difficulties
Difficulties The machine does not load paper. The LCD shows No Paper or a Paper Jam message. Suggestions If there is no paper, load a new stack of paper into the paper tray. If there is paper in the paper tray, make sure it is straight. If the paper is curled, you should straighten it. Sometimes it is helpful to remove the paper, turn the stack over and put it back into the paper tray. Reduce the amount of paper in the paper tray, and then try again. If the LCD shows Paper Jam message and you still have a problem, see Paper jams on page 57.

Network difficulties (DCP-7045N only) (continued)
Difficulties The network scanning feature does not work. The network printing feature does not work. Suggestions (For Windows only) The firewall setting on your PC may be rejecting the necessary network connection. Follow the instructions below to configure Windows Firewall. If you are using other personal firewall software, see the Users Guide for your software or contact the software manufacturer. For Windows XP SP2 users:
Click the Start button, Control Panel, Network and Internet Connections and then Windows Firewall. Make sure that Windows Firewall on the General tab is set to On. Click the Advanced tab and Settings. button of the Network Connection Settings. Click the Add button. To add port 54925 for network scanning, enter the information below: 1. In Description of service: Enter any description, for example Brother Scanner. 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter Localhost. 3. In External Port number for this service: Enter 54925 4. In Internal Port number for this service: Enter 54925. 5. Make sure UDP is chosen. 6. Click OK.
If you still have trouble with your network connection, click the Add button. To add port 137 for network scanning and network printing, enter the information below: 1. In Description of service: - Enter any description, for example Brother network scanning 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter Localhost. 3. In External Port number for this service: Enter 137. 4. In Internal Port number for this service: Enter 137. 5. Make sure UDP is chosen. 6. Click OK.
Make sure if the new setting is added and is checked, and then click OK.
Difficulties The network scanning feature does not work. The network printing feature does not work. (continued) Suggestions For Windows Vista users:
Click the Start button, Control Panel, Network and Internet, Windows Firewall and click Change settings. When the User Account Control screen appears, do the following. Users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK.

c d e f g h

Your computer cannot find your machine.
Make sure that Windows Firewall on the General tab is set to On. Click the Exceptions tab. Click the Add port. button. To add port 54925 for network scanning, enter the information below: 1. In Name: Enter any description. (for example Brother Scanner) 2. In Port number: Enter 54925. 3. Make sure UDP is chosen. Then click OK. Make sure that the new setting is added and is checked, and then click Apply. If you still have trouble with your network connection such as network scanning or printing, check File and Printer Sharing box in the Exceptions tab and then click Apply.

ABCDEFGH CDEF abcdefghijk defg

Toner specks

All black
Recommendation Make sure that you use paper that meets our specifications. (See Acceptable paper and other print media on page 11.)
Black toner marks across the page
If you use label sheets for laser machines, the glue from the sheets may sometimes stick to the OPC drum surface. Clean the drum unit. (See Cleaning the drum unit on page 67.) Do not use paper that has clips or staples because they will scratch the surface of the drum. If the unpacked drum unit is in direct sunlight or room light, the unit may be damaged. The toner cartridge may be damaged. Put in a new toner cartridge. (See Replacing a toner cartridge on page 69.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 73.) Clean the laser scanner window and the corona wire inside the drum unit. (See Cleaning the laser scanner window on page 63 and Cleaning the corona wire on page 65.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 73.)

Line across the page

Clean the corona wire inside the drum unit by sliding the green tab. Be sure to return the green tab to the home position (a). (See Cleaning the corona wire on page 65.) The toner cartridge may be damaged. Put in a new toner cartridge. (See Replacing a toner cartridge on page 69.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 73.) The fuser unit may be smudged. Call your Brother dealer for service.
Black lines down the page Printed pages have toner stains down the page
Recommendation Choose Reduce Paper Curl mode in the printer driver when you do not use our recommended paper. (See Device Options (For Windows) or Print Settings (For Macintosh) in the Software User's Guide on the CD-ROM.) Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) Lift up the output tray support flap.

Curled

Replace the paper in the paper tray with paper from a freshly opened ream. Make sure you are using paper that is recommended for your machine. (See Acceptable paper and other print media on page 11.)
Error and maintenance messages
As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/

Please confirm that you have installed both a toner cartridge and a drum unit in the machine. If you have not installed a drum unit or have installed the drum unit incorrectly, then this may cause a paper jam in your Brother machine. If the error message remains, open and close the front cover and fuser cover firmly to reset the machine.
Press Stop/Exit. WARNING HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you open the front or back cover (back output tray) of the machine, DO NOT touch the shaded parts shown in the illustration.
Slowly take out the drum unit and toner cartridge assembly. The jammed paper will be pulled out with the toner cartridge and drum unit assembly.
CAUTION CAUTION To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
If you cannot remove the drum unit and toner cartridge assembly easily, do not use extra force. Instead, lift the scanner cover.
Paper is jammed inside the machine

Open the front cover.

Use both hands to carefully pull the jammed paper up and out of the output tray opening.

Close the scanner cover.

If you cannot pull the jammed paper out of the output tray opening, take the paper tray completely out of the machine.
Paper is jammed at the back of the machine
Pull the jammed paper out of the paper tray opening.
Slowly take out the drum unit and toner cartridge assembly.

CAUTION

Put the drum unit and toner cartridge assembly back in the machine.
We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
Put the paper tray back in the machine. Close the front cover.
Pull the tabs toward you to open the fuser cover (1).
Paper is jammed inside the drum unit and toner cartridge assembly
Pull the jammed paper out of the fuser unit.
Close the back cover (back output tray). Put the drum unit and toner cartridge assembly back in the machine. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below.
Clean the corona wire inside the drum unit by gently sliding the green tab from right to left and left to right several times.
CAUTION Be sure to return the green tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.
Put the drum unit and toner cartridge assembly back in the machine. Close the front cover.

Cleaning the drum unit

If you have print quality problems, clean the drum unit as follows.
Turn off the machines power switch. Unplug the power cord from the electrical socket. Open the front cover.
Push down the green lock lever and take the toner cartridge out of the drum unit. CAUTION
Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once. Slowly take out the drum unit and toner cartridge assembly. To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below.
CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
Put the print sample in front of the drum unit, and find the exact position of the poor print.
DO NOT use excessive force when cleaning the drum unit.
Put the toner cartridge back into the drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically.
Turn the drum unit gear by hand while looking at the surface of the OPC drum (1).
When you have found the mark on the drum that matches the print sample, wipe the surface of the OPC drum with a dry cotton swab until the dust or glue on the surface comes off.
CAUTION The drum is photosensitive so DO NOT touch it with your fingers. DO NOT clean the surface of the photosensitive drum with a sharp object.
Close the front cover. Plug the machines power cord back into the electrical socket first, and then reconnect all cables. Turn on the machines power switch.

Drum yield is approximate, and may vary by type of use.
To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
Wait to unpack a new drum unit until immediately before you put it in the machine. Exposure to direct sunlight or room light may damage the drum unit.
Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit.
Unpack the new drum unit.
Put the toner cartridge firmly into the new drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically.
Put the new drum unit and toner cartridge assembly in the machine.
Press Clear/Back. To confirm you are installing a new drum, press a. When the LCD shows Accepted, close the front cover.

Changing LCD language

You can change the LCD language.
Checking the page counters
You can see the machines page counters for copies, printed pages, reports and lists or a summary total.
Press Menu. Press a or b to choose 1.General Setup. Press OK. Press a or b to choose 0.Local Language. Press OK. Press a or b to choose your language. Press OK. Press Stop/Exit.
Press Menu. (DCP-7030 and DCP-7040) Press a or b to choose 3.Machine Info. Press OK. (DCP-7045N) Press a or b to choose 5.Machine Info. Press OK.
Press a or b to choose 2.Page Counter. Press OK. Press a or b to choose Total, List, Copy or Print. You can see the machines page count. Press Stop/Exit.

Machine information

Checking the serial number
You can see the machines serial number on the LCD.

Checking the Drum life

You can see the machines drum life on the LCD.
Press a or b to choose 1.Serial No. Press OK. Press Stop/Exit.
Press a or b to choose 3.Drum Life. Press OK. You can see the remaining percentage of drum life. Press Stop/Exit.
Packing and shipping the machine
CAUTION Make sure that the machine has fully cooled down by leaving it disconnected from the power for at least 30 minutes before packing.
Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as shown below:
When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine correctly, you could void your warranty.

a b c d e f g

Turn off the machines power switch. Unplug all the cables and AC power cord from the machine. Open the front cover. Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. Close the front cover. Wrap the machine in the plastic bag and place it in the original carton with the original packing material.