BRX1645 - 8440/8840 Brochure

3/30/04

7:03 PM

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Mul ti-Function Center

PRINTER

COPIER

SCANNER

P C FA X
The Ultimate in Multi-Functionality
Fast up to 21 ppm Up to 2400 x 600 dpi (HQ1200) printing 5-Line display for easy operation Automatic Duplex printing
(MFC-8840D / MFC-8840DN only)

MFC-8440

MFC-8840D / MFC-8840DN
2004 BROTHER INTERNATIONAL CORPORATION

6:59 PM

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Work more efficiently.

Welcome to a new class of do-it-all, high-end office machines designed to function as workhorses for busy offices.
Theyre for those with high-usage requirements who have no time to run to the copy room, no time to wait for someone else to print, fax, or scan documents. These machines are fast. They produce professional, high-quality results at the touch of a button. Theyre reliable and theyre economical to buy and to operate. This should come as no surprise, considering their award-winning heritage. Think of them as the room-sized multi-use machines found in corporate copy rooms with a more compact footprint. All models feature effortless set-up and are easy to use. Best of all, theyre from Brother, a leader and innovator in multi-function products a must-have purchase for anyone who needs a high-speed, high-quality solution to make his or her working life simpler and more productive.

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Performance Workhorses.

Heres why.

LASER PRINTER
Professional, high-quality printing at an impressive speed
Why should you settle for anything less? These true business class Multi-Function Center models deliver up to 2400 x 600 (HQ1200), ultrasharp monochrome laser resolution. And theyre fast. Which means you can print crisp, clear documents, complete with text and graphics, in time to meet the tightest of deadlines. And, because some of these models offer duplex printing, their ability to save paper by flawlessly printing on both sides of a page will help with those tight budgets as well.

DIGITAL COPIER

Fast, flatbed copying with many choices
How many people are coming to your meeting? Doesnt matter. You have a full function copier at your fingertips, so you can make up to 99 copies at a time. Want to include complicated graphs/charts? With the reduce/enlarge 25% 400% feature, you can fit whatever you need on a page or make a really big point. Thanks to the professional flatbed design, you can even copy or scan bound documents. And, the duplexing feature on the MFC-8840D and MFC-8840DN models will make copying any large document more manageable while saving you time and money.

PLAIN PAPER FAX

Feature-rich with plenty of options
Whether sending or receiving, no one likes to wait for a fax and with these models, you wont have to. They have 33.6K bps modems assuring you the fastest available fax transmissions. Their large 50-sheet auto document feeder means less stand-around time, and the 250-sheet paper capacity (and an additional 250-sheet capacity with the optional second tray) means less refilling. And, if you do run out of paper, their 32MB of memory can store as many as 600 incoming pages.* With Dual Access, these models can scan in your next fax while one is being sent or received. The large fax memory can also be used for fax broadcasting enabling you to send it to up to 390 people at one time. And with its PC fax capability you no longer have to depend on paper documents. With these models you can send and receive faxes directly to and from your PC or Mac, without printing the document first.

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COLOR SCANNER

Convenient full-color scanning
Simply scan photos, logos, and images in color at resolutions up to 9600 x 9600 dpi (interpolated)3. You can seamlessly add images to your reports and presentations, or scan directly to OCR applications. The award-winning ScanSoft PaperPort and OmniPage OCR software packages are included for Windows; and Presto! Page Manager is included for the Mac OS.

NETWORKING

Easily connects to others in your network.
Thanks to their network capability (standard on the MFC-8840DN and optional on the MFC-8440 and MFC-8840D models), you can share printing, faxing, and scanning functions with others on your network. This feature provides a variety of LAN networking solutions including Internet Fax, Network Printing, Direct Network Scanning, Network Scanning via E-mail, Network Faxing, and Web-based Management Utilities3. Allows copying or scanning from document glass or auto document feeder.
Service and support are part of the package.
Your technology investment is backed by our dedication to comprehensive service and support. We provide toll-free technical support, a one-year Express Exchange limited warranty, and the online Brother Solutions Center (http://solutions.brother.com) all backed by our nationwide network of authorized customer-care centers.
Which model is right for you?
PRINT COPY FAX SCAN PC FAX PRINT COPY FAX SCAN PC FAX + 50-SHEET MULTI-PURPOSE TRAY + AUTOMATIC DUPLEX PRINTING PRINT COPY FAX SCAN PC FAX + 50-SHEET MULTI-PURPOSE TRAY + AUTOMATIC DUPLEX PRINTING + NETWORKING

MFC-8840D

MFC-8840DN

6:30 PM

Page 1
Unprecedented performance. Unparalleled value.

VERSATILE PAPER CAPACITY

This line of products was designed to help you with even the most demanding tasks, with features such as a standard 250-sheet paper capacity that can handle both letter and legal-sized paper. For high-volume applications, you can add an additional 250-sheet paper tray for a total capacity of 500 sheets. Plus, if you ever do run out of paper, youll be confident to know that the 32MB of standard memory can store up to 600 pages* of incoming faxes for you to print later at your convenience. Our MFC-8840D and MFC-8840DN models also feature an additional convenient 50-sheet multi-purpose tray that can store anything from letterhead to envelopes to card stock and enables you to print on a wide range of media types and sizes.

MFC-8840D with optional second paper tray MFC-8840D with 50-sheet multi-purpose tray

BUILT-IN DUPLEXING

The MFC-8840D and MFC-8840DN both feature a time-saving, paper-saving duplexing feature that enables you to automatically print on both sides of a document for printing, copying output, and fax receiving. With duplex printing or fax receiving, paper usage can be substantially reduced. Duplex copying allows you to copy a single-sided multi-page document and put it on half the paper in front/back format.

WIDE COMPATIBILITY

Each model is compatible with virtually all operating systems from Windows to Mac OS to DOS. Supported emulations include PCL6, BR-Script3 (PostScript Level 3), Windows 98/NT4.0/2000/Me/XP, DOS PCL6, Mac OS: 8.6-9.2, OS X 10.1/10.2.110.3 or greater.3

MFC-8840D shown

For DOS Printing
EASY-TO-USE 5-LINE LCD DISPLAY
The large easy-to-read backlit display provides all the information you need. It makes accessing functions fast and easy. Plus, multidirectional navigation keys and individual function keys make it easy to customize settings.

3/31/04

8:16 AM

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MFC-8440 / MFC-8840D / MFC-8840DN

Technical Specifications

Fax 33.6K bps / 2 sec. B&W Up to 50 Pages 250/500 Sheets Letter, Legal, A4, B5, A5, B6, A6, EXE Standard Memory Capacity (Max. Pgs.)* 32MB (600) Yes (up to 390) Broadcasting (# of Locations) Yes (2 sec.) Quick Scan (Seconds/Page)* Yes Remote Retrieval Yes / Yes Fax Forwarding/Paging Yes Dual Access 40/300 One Touch/Speed Dial Locations ITU-T Super G3 Fax Compatibility MH/MR/MMR/JBIG Coding Method(s) Modem Speed/Best Transmit Speed* Color or B&W Faxing Auto Document Feed Capacity Paper Capacity (Std./Max. Pgs.) Paper Size(s) Printing Method Print Speed (Max. ppm) Print Resolution (Max. dpi) Duplex Printing Parallel & Full Speed USB 2.0 Interfaces Ethernet Interface Windows Compatibility Emulation(s) Mac Compatibility Electrophotography/Laser 21ppm HQ1200 (Up to 2400 x 600) Manual Yes Optional (NC-9100h) 98/98SE, Me, NT 4.0, 2000, XP PCL6, BR-S3(Postscript3 Emulation) t OS 8.6-9.27, OS X 10.1/10.2.1-10.3 or greater 7 21cpm B&W Flatbed 600 dpi Class Yes 25% 400% in 1% increments Color Flatbed 600 x x 96007 TWAIN, WIA7 PaperPort OmniPage for Windows, Presto! Page Manager 6 with OCR for Mac Yes 160MB NC9100h TN540 (3,500 pgs.)5 TN570 (6,700 pgs.)5 DR510 Drum Unit6 20.9 x 17.5 x 18.5 22.3 x 24.7 x 22.6 36.6/48.2

MFC-8840D/DN

33.6K bps / 2 sec. B&W Up to 50 Pages 300/550 Sheets Letter, Legal, A4, B5, A5, B6, A6, EXE 32MB (600) Yes (up to 390) Yes (2 sec.) Yes Yes / Yes Yes 40/300 ITU-T Super G3 MH/MR/MMR/JBIG Electrophotography/Laser 21ppm HQ1200 (Up to 2400 x 600) Automatic Yes Optional on MFC-8840D (NC-9100h) Standard on MFC-8840DN 98/98SE, Me, NT 4.0, 2000, XP PCL6, BR-S3(Postscript3 Emulation) t OS 8.6-9.27, OS X 10.1/10.2.1-10.3 or greater 7 21cpm B&W Flatbed 600 dpi Class Yes 25% 400% in 1% increments Color Flatbed 600 x x 96007 TWAIN, WIA7 PaperPort OmniPage for Windows, Presto! Page Manager 6 with OCR for Mac Yes 160MB NC9100h (Standard on MFC-8840DN) TN540 (3,500 pgs.)5 TN570 (6,700 pgs.)5 DR510 Drum Unit6 20.9 x 17.5 x 18.5 22.3 x 24.7 x 22.6 39.9/51.3 MFC-8840D: MFC-8840DN: 61036 6

Key Features at a Glance

Up to 21ppm print speed Up to 2400 x 600 (HQ1200) print resolution 5-line LCD display for fast setting and feature access Flatbed design for easy copying, faxing, and scanning of bound documents 32MB (up to 600 pages*) fax memory 250-sheet paper tray (optional second 250-sheet tray available) 33.6K bps fax Up to 9600 x 9600 dpi (interpolated) color scanner with OCR support Legal-size scanning area Up to 50-sheet auto document feeder Mac and Windows compatible USB and Parallel interfaces Emulations PCL6, BR-Script 3 (Equivalent of PostScript Level 3)

Copy Copy

Copy Speed (Max. cpm) Color or B&W Copying Copy Resolution (Max. dpi) Sorting Function Reduction/Enlargement Color or B/W Scanning Optical Resolution (Max. dpi) Interpolated Resolution (Max. dpi) Driver Provided Document Viewer & OCR Software
Includes the features of MFC-8440 plus. Built-in auto duplex in fax receive, copy output, and print modes 50-sheet multi-purpose tray for envelopes, letterhead, card stock
Other PC Fax Software Maximum Memory Printer Memory LAN Option Consumable Type (Max. Yield)

ILT-I N

Includes all of the above mentioned features plus. Built-in NC-9100h Internal Network board

BUILT-IN NETWORK

Unit Dimensions (W" x D" x H") Carton Dimensions (W" x D" x H") Unit/Carton Weight (lb.) UPC Code
Minimum System Requirements and Supported PC Software Functions
Computer Platform & Operating System Version Supported PC Software Functions
Printing, PC Fax, Scanning

PC Interface

Parallel, USB

Processor Minimum Speed

Pentium 75Mhz

Minimum RAM

Recommended RAM
Available Hard Disk Space For For Drivers Applications
Optional Supplies and Accessories
TN540: TN570: DR510: LT5000: Standard Toner Cartridge
(3,500 pages per cartridge5)

98, 98SE

High Yield Toner Cartridge
(6,700 pages per cartridge5)

Windows Operating System

Parallel, USB Parallel only
Drum Unit Second Lower Paper Tray Unit

(Additional 250 Pages)

Pentium 150Mhz

NC9100h:

Internal LAN Option (Ethernet)

NT Workstation 4.0

2000 Professional XP
Printing, PC Fax, Scanning Printing, PC Fax2, Scanning1
Parallel, USB Parallel, USB

Pentium 133Mhz

64MB 128MB

128MB 256MB

80MB 80MB

100MB 180MB

Pentium 233Mhz
* Based on Brother No.1 Chart with MMR or JBIG coding at standard resolution in ECM Requires additional purchase Cables not included 5 Based on approx. 5% coverage of letter size paper 6 Up to 20,000 pages 7 See minimum system requirement chart for details

Mac Operating Systems

OS 8.6 9.2 OS X 10.1 / 10.2.1-10.3 or greater
Printing, PC Fax send, Scanning4 Printing, PC Fax send, Scanning3,4

USB only

All base models meet minimum requirements.

32MB 128MB

64MB 160MB

50MB 50MB

200MB 200MB
For more information please visit our Web site at www.brother.com
Maximum 1200 x 1200 dpi scanning with Windows XP (resolutions up to 9600 x 9600 dpi can be selected using the Brother Scanner Utility). Brother PC Fax send only. For PC fax Receive, please use Windows XP built-in function. 3 Scanning only available for Mac OS 10.2.1-10.3 or greater. 4 Dedicated Scan to key and Network scan functions not available in the Mac Operating Systems.
For the latest drivers, access the Brother Solutions Center at http://solutions.brother.com
2004 Brother International Corporation, 100 Somerset Corporate Blvd., Bridgewater, NJ 08807-0911. All registered trademarks referenced herein are the property of their respective companies. All specifications subject to change without notice. Printed in U.S.A. CATMFC8440/8840D/DN

Press Secure. OR The LCD displays No Data! if there is no secured data in the memory. Press or to select the Secure Print User? user name. MIKE Press Set. The LCD displays job ANDY selections. Select & Set Press or to select the Secure Print Job? job. Test1 Press Set. The LCD prompts you Test2 to enter your four-digit password. Select & Set Enter your password using the Secure Print Test1 control panel. Press Set. Password:XXXX

Enter & Set Key

USING THE MACHINE AS A PRINTER 1 - 16
Press or to select Print. Press Set. The machine prints the data. OR If you want to delete the secured data press select Delete. Press Stop/Exit.
If you turn the power switch Off, the secured data saved in memory will be cleared. After you print the secured data it will be cleared from memory.
Setting the Emulation Selection
The LCD screen shown in this section is from MFC-8440, MFC-8840D and MFC-8840DN. This machine has an Automatic Emulation Selection function. When the machine receives information from the PC, it automatically chooses the emulation mode. This function has been set at the factory to AUTO. You can change the default emulation mode manually by using the control panel. 1 Press Menu, 4, 1. 41.Emulation Auto (For DCP-8040 and DCP-8045D, HP LaserJet press Menu, 3, 1) BS-Script 3 Select & Set or to select Auto, 2 Press HP Laser Jet or BR-Script3. Press Set. 3 Press Stop/Exit. Try this function with your application software or network server. If the function does not work properly, either select the required emulation mode manually using the machine panel buttons or use the emulation selection commands in your software.
1 - 17 USING THE MACHINE AS A PRINTER
Printing the Internal Font List
You can print a list of the machines internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu, 4, 2, 1. 42.Print Options 1.Internal Font (For DCP-8040 and DCP-8045D, press Menu, 3, 2, 1) Press Start 2 Press Start. The machine prints the list. 3 Press Stop/Exit.
Printing the Print Configuration List
You can print a list of current printer settings. 1 Press Menu, 4, 2, 2. 42.Print Options 2.Configuration (For DCP-8040 and DCP-8045D, press Menu, 3, 2, 2) Press Start 2 Press Start. The machine prints the settings. 3 Press Stop/Exit.
Restoring factory default settings
You can return the machine to the original factory settings. Fonts and macros in the temporary settings are cleared. 1 Press Menu, 4, 3. 43.Reset Printer (For DCP-8040 and DCP-8045D, 1.Reset press Menu, 3, 3) 2.Exit Select & Set 2 Press 1 to restore the factory settings OR Press 2 to exit without making a change. 3 Press Stop/Exit.
Only the printer settings will be returned to the original factory settings. The LCD screens shown on this page are from MFC-8440, MFC-8840D and MFC-8840DN.

PRINTER DRIVER SETTINGS 2 - 12
Administrator (For Windows 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected.
Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed.
2 - 13 PRINTER DRIVER SETTINGS
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document.
Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage. The Date and Time indicated in the selection box represents the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer.
PRINTER DRIVER SETTINGS 2 - 14

Accessories tab

The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. When Auto Select (default paper source) is set in the Basic tab of the printer driver (see Basic tab on page 2-2), the printer driver will automatically use the Paper Source Setting to select a tray that matches the Paper Size setting in the printer driver. Default Source The Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings.
Available Options In order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.

2 - 15 PRINTER DRIVER SETTINGS

Support tab

The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen:
Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Check Setting The Check Setting selection displays a list of your current driver settings.
PRINTER DRIVER SETTINGS 2 - 16
Features in the PS printer driver (For Windows)
The Windows 98/98SE/Me/2000 Professional/XP and Windows NT 4.0 utilizes BR-Script 3 (PostScript 3 language emulation) driver. To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. If you have not previously installed the driver and software, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Connection Type screen appears, select Custom Install and check the PS Printer Driver. Then continue following on-screen instructions.
You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com The screens in this section are from Windows XP for MFC-8840D. The screens on your PC will vary depending on your Operating System and machine.

Ports tab

Select the port where your printer is connected or the path to the network printer you are using.
2 - 17 PRINTER DRIVER SETTINGS

Device Settings tab

Select the options you installed.
PRINTER DRIVER SETTINGS 2 - 18

dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi
Yes Yes Yes Yes Yes Yes No No No No
HOW TO SCAN USING WINDOWS 3 - 13

Scan Type

Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Colors: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors, 24-bit color (Fast) which does not use Color Matching and is faster than 24-bit color. Although using 24-bit color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.

Brightness

Adjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an average. You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting. If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again.

Contrast

This setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White and Color settings are selected as the Scan Type. You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting.
3 - 14 HOW TO SCAN USING WINDOWS

Document Size

Set the Size to one of the following: Letter (8 1/in.) A4 (mm) Legal (8 1/in.) A5 (mm) B5 (mm) Executive (7 1/1/2 in.) Business Card (mm) Photo 3.in. (9 13cm) Photo in. (13 18cm) APS C in. (10 15cm) Custom (User adjustable from 0.35 0.35 in. to 8.in. or 8.9 8.9 mm to 215.9 355.6 mm) To scan photographs or business cards, select the document size, and then place the document face down at the center of scanner glass. When scanning photographs or other images for use in a word processor or other graphics application. You should try different settings for the contrast and resolution modes to see which best suits your needs. If you selected Custom as the size, The Custom Document Size dialog box will appear.

Type the Name, Width and Height for the document. You can choose mm or inch as the unit for Width and Height.
HOW TO SCAN USING WINDOWS 3 - 15
You can see the actual paper size you selected on the screen.
Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
3 - 16 HOW TO SCAN USING WINDOWS
Using the scan key (For USB or Parallel interface cable users)
If you use the Scan key on a network, please refer to Using the Scan key on page 8-5. You can use Scan on the control panel to scan originals into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer.
MFC-8440, MFC-8840D, MFC-8840DN

DCP-8040, DCP-8045D

Before you can use Scan on the control panel, you must have connected the machine to your Windows based computer and loaded the appropriate Brother Drivers for your version of Windows. For details about how to configure ControlCenter 2.0 buttons to launch the application of your choice using Scan, go to the appropriate chapter: For Windows, see Using ControlCenter2.0 on page 4-1. For Macintosh, see Using ControlCenter2.0 (For Mac OS X 10.2.1 or greater) on page 7-29.
HOW TO SCAN USING WINDOWS 3 - 17

Scan to E-mail

You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image 3 Press or to select Scan to OCR Scan to E-mail. Scan to File Select & Set Press Set. The machine will scan the original, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed.

Scan to Image

You can scan a color picture into your graphics application for viewing and editing. You can change the Scan configuration. (See Scan to Image: on page 4-12.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image 3 Press or to select Scan to OCR Scan to Image. Scan to File Select & Set Press Set. The machine will start the scanning process.

3 - 18 HOW TO SCAN USING WINDOWS

Scan to OCR

If your original is text only, you can have it converted by ScanSoft OmniPage to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan configuration. (See Scan to OCR: on page 4-13.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image or to select 3 Press Scan to OCR Scan to OCR. Scan to File Press Set. Select & Set The machine will start the scanning process.

Scan to File

You can scan a black and white or a color original into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter. (See Scan to File: on page 4-15.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image or to select 3 Press Scan to OCR Scan to File. Scan to File Press Set. Select & Set 4 The machine will start the scanning process.
HOW TO SCAN USING WINDOWS 3 - 19
Using ScanSoft PaperPort 9.0SE and OmniPage OCR
ScanSoft PaperPort 9.0SE for Brother is a document management application. You will use PaperPort 9.0SE to view scanned documents. PaperPort 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or stack documents of different formats for printing, faxing or filing. ScanSoft PaperPort 9.0SE can be accessed through the ScanSoft PaperPort 9.0SE program group. See Documentation for ScanSoft PaperPort 9.0SE on the CD-ROM.
The complete ScanSoft PaperPort 9.0SE Users Guide, including ScanSoft OmniPage OCR, is in the documentation on the CD-ROM. This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft PaperPort 9.0SE for Brother and ScanSoft OmniPage OCR are installed with it automatically. If you are using Windows XP, Windows NT 4.0 or Windows 2000 Professional, we recommend that you are logged on with administrator rights.
3 - 20 HOW TO SCAN USING WINDOWS

Viewing items

ScanSoft PaperPort 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort 9.0SE Desktop. You can see PaperPort 9.0SE items (MAX files) and non-PaperPort 9.0SE items (files created using other applications). Non-PaperPort 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort 9.0SE item is represented by a small rectangular thumbnail and not an actual image.

You can Import items from other applications
In addition to scanning items, you can bring items into PaperPort 9.0SE in a variety of ways and convert them to PaperPort 9.0SE (MAX) files in several different ways: Print to the Desktop View from another application, such as Microsoft Excel. Import files saved in other file formats, such as Windows Bitmap (BMP) or Tagged Image File Format (TIFF).
HOW TO SCAN USING WINDOWS 3 - 23
You can Export items in other formats
You can export or save PaperPort 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file

Select the Save As command from the File pull-down menu in the PaperPort 9.0SE window. The Save XXXXX as dialog box will be displayed. Select the drive and directory where you want to store the file. Enter the new file name and choose the file type or select a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.) Select the Save button to save your file, or Cancel to return to the PaperPort 9.0SE without saving it.
3 - 24 HOW TO SCAN USING WINDOWS
How to Uninstall PaperPort 9.0SE and ScanSoft OmniPage OCR
For Windows 98/98SE and Windows Me: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select PaperPort and click the Add/Remove button. Select PaperPort from the list and click the Add/Remove button. For Windows 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs. Select PaperPort and click the Change/Remove button. Select PaperPort from the list and click the Change button. For Windows XP: Select Start, Control Panal, Add or Remove Programs and the Change or Remove Programs icon. Select PaperPort from the list and click the Change/Remove button.
HOW TO SCAN USING WINDOWS 3 - 25

Using ControlCenter2.0

(For Windows)
The screens shown in this chapter are from MFC-8440, MFC-8840D and MFC-8840DN. The functions that can be used in ControlCenter2.0 may vary depending upon the model.

ControlCenter2.0

ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.0 provides the following five categories of operations: 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Custom Scan buttons allow you to configure a button to meet your own application requirements. 3 Access the Copy features available via your computer. 4 Access the PC-FAX applications available for your device. (For MFC-8440, MFC-8840D and MFC-8840DN only) 5 Access the settings available to configure your device.

You can select which machine ControlCenter2.0 will connect with from the Model pull-down list. Also you can open the configuration window for each function by clicking the Configuration button.
4 - 1 USING CONTROLCENTER2.0
How to turn off the AutoLoad feature in ControlCenter2.0
Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task tray. You can open ControlCenter2.0 window by double-clicking on the icon. If you do not want ControlCenter2.0 to run automatically each time the computer is started; in 1 Right-click on ControlCenter2.0 icon the Task Tray, and select Preferences. 2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. 3 Click OK to close the window.

USING CONTROLCENTER2.- 2

This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Microsoft Paint) enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer. OCR (Default: MS WordPad) enables you to scan a page or document, automatically run the OCR application and insert the text (not a graphic image) into a word processing application. You have the option of selecting the target word processing application, such as WordPad, MS Word, Word Perfect or whichever word processing application is installed on your computer. E-mail (Default: your default E-mail software) enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment. File enables you to scan directly to a disk file. You can change the file type and destination folder, as needed. ControlCenter2.0 gives you the ability to configure the hardware Scan key on your machine for each scan feature. Select the Device Button in the configuration menu for each of the SCAN buttons.

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
4 - 3 USING CONTROLCENTER2.0
Copy allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driverORyou can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons.
PC-FAX (For MFC-8440, MFC-8840D and MFC-8840DN only)
These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.) Receive enables you to receive a PC-FAX by clicking this button. After running the PC-FAX receive software, this button changes to View Received to open the application and see the received fax. (See Setting up PC-FAX receiving on page 6-19.) When the machine is connected to a network, you cannot use this function.

4 - 7 USING CONTROLCENTER2.0

E-mail

Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button.
To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the list by clicking the Add button. An application can be deleted by clicking on the Delete button. You can also change the other settings used to create the file attachments.

USING CONTROLCENTER2.- 8

File attachments
You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Additional file format support is available by scanning to PaperPort and then use the save as function and choose the file format. (See Using ScanSoft PaperPort 9.0SE and OmniPage OCR on page 3-20.) The additional file types supported are: TIFF - Group 4 (*.tif) TIFF - Class F (*.tif) TIFF Multi Page - Group 4 (*.tif) TIFF Multi Page - Class F (*.tif)
4 - 9 USING CONTROLCENTER2.0
Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button.
Select the file type for the saved image by selecting from the File Type pull-down list. You can save the file to the default folder which is shown currently in the Destination Folder box, or you can select another folder/directory by clicking button. For the supported file types, please refer to the File attachments on page 4-9.

USING BROTHER PC-FAX SOFTWARE 6 - 15
Sending a file as a PC-FAX using the Facsimile style user interface
Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear:
Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3.
6 - 16 USING BROTHER PC-FAX SOFTWARE
Enter the fax number using any of the following methods: Using the dial pad enter the number. Click any of the 10 Speed-Dial buttons. Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake, click Clear to delete all the entries.
To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.

Redial

If you want to redial a number, click Redial to scroll through the last five fax numbers, and then click Start.
Sending a file as a PC-FAX using the Simple style user interface
USING BROTHER PC-FAX SOFTWARE 6 - 17
Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 6-3.
In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box. You can also click the icon to create or edit a cover page. icon.
When you are ready to send your fax, click the Send If you want to cancel the fax, click the Cancel icon.
6 - 18 USING BROTHER PC-FAX SOFTWARE
Setting up PC-FAX receiving
The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. PC-FAX receiving is only available when using the USB/Parallel connection, not the Network (LAN) connection.

Running PC-FAX Receiving

From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Receiving. The PC-FAX bar for this Windows session. icon will appear on your PC Task

Setting up your PC

Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box will appear:
USING BROTHER PC-FAX SOFTWARE 6 - 19
In Ring Delay, select the number of rings before you want your PC to answer incoming calls. In Save file to, use the Browse button if you want to change the path where PC-FAX files will be saved. In File Format, select.tif or.max for the format the received document will be saved in. The default format is.tif. If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file. To load PC FAX receiving automatically when you start up Windows, select the Add to Startup folder check box.

Click Create.

USING YOUR MACHINE WITH A MACINTOSH 7 - 9
Enter your machine name (MFC-8840D), and then click Save.
Select Quit from the File menu.
Click the MFC-8840D icon on the Desktop.
Select Set Default Printer from the Printing menu.
7 - 10 USING YOUR MACHINE WITH A MACINTOSH

For Mac OS X users

You need to install the PS driver using the following instructions.
If you use a USB cable and your Macintosh is Mac OS X, only one printer driver for a machine can be registered in Print Center. If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and DCP-8045D, Menu, 3, 1.) before connecting the USB cable. (See Setting the Emulation Selection on page 1-17.)
Select Applications from the Go menu.
Open the Utilities folder.
USING YOUR MACHINE WITH A MACINTOSH 7 - 11
Open the Print Center icon.

Click Add Printer.

7 - 12 USING YOUR MACHINE WITH A MACINTOSH

Select USB.

Select your machine, and then click Add.
Select Quit Printer Center from the Print Center menu.
USING YOUR MACHINE WITH A MACINTOSH 7 - 13
Sending a fax from your Macintosh application (For MFC-8440, MFC-8840D and MFC-8840DN only)
For Mac OS 8.6 - 9.2 users
You can send a fax directly from a Macintosh application by doing the following: The PS driver does not support the following function.
Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear:
When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile.
When Facsimile is selected, the top button changes to Send Fax and the Address button will be available.
7 - 14 USING YOUR MACHINE WITH A MACINTOSH
Click Send Fax. The Send Fax dialog box appears:
The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax.
To select and only send certain pages of the document, click OK to go to the Print dialog box. If you click Send Fax without addressing your fax, the following error message will appear:
Click OK to go to the Send Fax dialog box.
USING YOUR MACHINE WITH A MACINTOSH 7 - 15
Select Send Fax from pull-down menu.
7 - 16 USING YOUR MACHINE WITH A MACINTOSH
Select Facsimile from the Output pull-down menu.
To address the fax, type a fax number in the Input Fax Numbers box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

USING YOUR MACHINE WITH A MACINTOSH 7 - 41
7 - 42 USING YOUR MACHINE WITH A MACINTOSH
In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default My pictures folder or select your own destination folder by using the Browse button. You can also select Resolution, Scan Type, Document Size, Brightness and Contrast settings.
USING YOUR MACHINE WITH A MACINTOSH 7 - 43
Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key.
You can enter up to 30 characters in the Name for Copy field and select Copy Ratio. You can select the Resolution, Scan Type, Document Size, Brightness and Contrast settings to be used.
7 - 44 USING YOUR MACHINE WITH A MACINTOSH
Before finishing the Copy button configuration, you must set the Printer Name. Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open.
You must configure each of the copy buttons before they can be used. By using the Copy button, you can also send a fax using the printer driver. (See Sending a fax from your Macintosh application (For MFC-8440, MFC-8840D and MFC-8840DN only) on page 7-14.)
USING YOUR MACHINE WITH A MACINTOSH 7 - 45
The Remote Setup button allows you to open the Remote Setup Program window in which you can configure the machine setting menus.
7 - 46 USING YOUR MACHINE WITH A MACINTOSH
MFC Remote Setup (Mac OS X) (For MFC-8440, MFC-8840D and MFC-8840DN only)
The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh. When you access this application, the settings on your MFC will be downloaded automatically to your Macintosh and displayed on your computer screen. If you change the settings, you can upload them directly to the MFC. The MFC Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utility.

Sending a Network PC-FAX from your Macintosh application
You can send a fax directly from your Macintosh application using the following steps: The PS driver does not support following function.

For Mac OS 8.6-9.2 users

Follow the steps For Network Interface Cable Users in the Quick Setup Guide. Follow the steps on pages 7-14 and 7-15. Follw the steps For Network Interface Cable Users in the Quick Setup Guide. Follow the steps on pages 7-16 to 7-19.
9 - 5 BROTHER NETWORK PC-FAX SOFTWARE
ControlCenter2.0.. 4-1 ControlCenter2.0 for Macintosh... 7-29 Windows. 1-1, 1-17, 2-17 Emulation Selection.1-17 envelopes..1-11 manual feed tray..1-5 multi-purpose tray.1-6 on thick paper.1-7 reports and lists.1-18 Secure key..1-16 two-sided (duplex printing)...1-3 printer driver..2-17 PS printer driver.2-17
drivers printer. 2-1 TWAIN Compliant. 3-8 Windows printer.. 1-1
Fax sending a fax from Macintosh.. 7-14 Windows PC-FAX (Windows).. 6-1 receiving. 6-19 sending address book. 6-7 cover page.6-14 facsimile style. 6-16 group. 6-9 simple style. 6-17

resolution Scan.3-13

Scanning into PC..3-10 ScanSoft OmniPage OCR..3-23 ScanSoft PaperPort..3-20 software Macintosh Scanning into Macintosh.7-21 ScanSoft PaperPort..3-20
manual feed tray..1-5, 1-7
PaperPort accessing.. 3-9 exporting.3-24 importing.3-23 print driver.. 2-1 emulation

INDEX I - 1

Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 088070911 USA Brother International Corporation (Canada) Ltd. 1 rue Htel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your own risk and may void your warranty.