BRX1645 - 8440/8840 Brochure

3/30/04

7:03 PM

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Mul ti-Function Center

PRINTER

COPIER

SCANNER

P C FA X
The Ultimate in Multi-Functionality
Fast up to 21 ppm Up to 2400 x 600 dpi (HQ1200) printing 5-Line display for easy operation Automatic Duplex printing
(MFC-8840D / MFC-8840DN only)

MFC-8440

MFC-8840D / MFC-8840DN
2004 BROTHER INTERNATIONAL CORPORATION

6:59 PM

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Work more efficiently.

Welcome to a new class of do-it-all, high-end office machines designed to function as workhorses for busy offices.
Theyre for those with high-usage requirements who have no time to run to the copy room, no time to wait for someone else to print, fax, or scan documents. These machines are fast. They produce professional, high-quality results at the touch of a button. Theyre reliable and theyre economical to buy and to operate. This should come as no surprise, considering their award-winning heritage. Think of them as the room-sized multi-use machines found in corporate copy rooms with a more compact footprint. All models feature effortless set-up and are easy to use. Best of all, theyre from Brother, a leader and innovator in multi-function products a must-have purchase for anyone who needs a high-speed, high-quality solution to make his or her working life simpler and more productive.

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Performance Workhorses.

Heres why.

LASER PRINTER
Professional, high-quality printing at an impressive speed
Why should you settle for anything less? These true business class Multi-Function Center models deliver up to 2400 x 600 (HQ1200), ultrasharp monochrome laser resolution. And theyre fast. Which means you can print crisp, clear documents, complete with text and graphics, in time to meet the tightest of deadlines. And, because some of these models offer duplex printing, their ability to save paper by flawlessly printing on both sides of a page will help with those tight budgets as well.

DIGITAL COPIER

Fast, flatbed copying with many choices
How many people are coming to your meeting? Doesnt matter. You have a full function copier at your fingertips, so you can make up to 99 copies at a time. Want to include complicated graphs/charts? With the reduce/enlarge 25% 400% feature, you can fit whatever you need on a page or make a really big point. Thanks to the professional flatbed design, you can even copy or scan bound documents. And, the duplexing feature on the MFC-8840D and MFC-8840DN models will make copying any large document more manageable while saving you time and money.

PLAIN PAPER FAX

Feature-rich with plenty of options
Whether sending or receiving, no one likes to wait for a fax and with these models, you wont have to. They have 33.6K bps modems assuring you the fastest available fax transmissions. Their large 50-sheet auto document feeder means less stand-around time, and the 250-sheet paper capacity (and an additional 250-sheet capacity with the optional second tray) means less refilling. And, if you do run out of paper, their 32MB of memory can store as many as 600 incoming pages.* With Dual Access, these models can scan in your next fax while one is being sent or received. The large fax memory can also be used for fax broadcasting enabling you to send it to up to 390 people at one time. And with its PC fax capability you no longer have to depend on paper documents. With these models you can send and receive faxes directly to and from your PC or Mac, without printing the document first.

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COLOR SCANNER

Convenient full-color scanning
Simply scan photos, logos, and images in color at resolutions up to 9600 x 9600 dpi (interpolated)3. You can seamlessly add images to your reports and presentations, or scan directly to OCR applications. The award-winning ScanSoft PaperPort and OmniPage OCR software packages are included for Windows; and Presto! Page Manager is included for the Mac OS.

NETWORKING

Easily connects to others in your network.
Thanks to their network capability (standard on the MFC-8840DN and optional on the MFC-8440 and MFC-8840D models), you can share printing, faxing, and scanning functions with others on your network. This feature provides a variety of LAN networking solutions including Internet Fax, Network Printing, Direct Network Scanning, Network Scanning via E-mail, Network Faxing, and Web-based Management Utilities3. Allows copying or scanning from document glass or auto document feeder.
Service and support are part of the package.
Your technology investment is backed by our dedication to comprehensive service and support. We provide toll-free technical support, a one-year Express Exchange limited warranty, and the online Brother Solutions Center (http://solutions.brother.com) all backed by our nationwide network of authorized customer-care centers.
Which model is right for you?
PRINT COPY FAX SCAN PC FAX PRINT COPY FAX SCAN PC FAX + 50-SHEET MULTI-PURPOSE TRAY + AUTOMATIC DUPLEX PRINTING PRINT COPY FAX SCAN PC FAX + 50-SHEET MULTI-PURPOSE TRAY + AUTOMATIC DUPLEX PRINTING + NETWORKING

MFC-8840D

MFC-8840DN

6:30 PM

Page 1
Unprecedented performance. Unparalleled value.

VERSATILE PAPER CAPACITY

This line of products was designed to help you with even the most demanding tasks, with features such as a standard 250-sheet paper capacity that can handle both letter and legal-sized paper. For high-volume applications, you can add an additional 250-sheet paper tray for a total capacity of 500 sheets. Plus, if you ever do run out of paper, youll be confident to know that the 32MB of standard memory can store up to 600 pages* of incoming faxes for you to print later at your convenience. Our MFC-8840D and MFC-8840DN models also feature an additional convenient 50-sheet multi-purpose tray that can store anything from letterhead to envelopes to card stock and enables you to print on a wide range of media types and sizes.
MFC-8840D with optional second paper tray MFC-8840D with 50-sheet multi-purpose tray

BUILT-IN DUPLEXING

The MFC-8840D and MFC-8840DN both feature a time-saving, paper-saving duplexing feature that enables you to automatically print on both sides of a document for printing, copying output, and fax receiving. With duplex printing or fax receiving, paper usage can be substantially reduced. Duplex copying allows you to copy a single-sided multi-page document and put it on half the paper in front/back format.

WIDE COMPATIBILITY

Each model is compatible with virtually all operating systems from Windows to Mac OS to DOS. Supported emulations include PCL6, BR-Script3 (PostScript Level 3), Windows 98/NT4.0/2000/Me/XP, DOS PCL6, Mac OS: 8.6-9.2, OS X 10.1/10.2.110.3 or greater.3

MFC-8840D shown

For DOS Printing
EASY-TO-USE 5-LINE LCD DISPLAY
The large easy-to-read backlit display provides all the information you need. It makes accessing functions fast and easy. Plus, multidirectional navigation keys and individual function keys make it easy to customize settings.

3/31/04

8:16 AM

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MFC-8440 / MFC-8840D / MFC-8840DN

Technical Specifications

Fax 33.6K bps / 2 sec. B&W Up to 50 Pages 250/500 Sheets Letter, Legal, A4, B5, A5, B6, A6, EXE Standard Memory Capacity (Max. Pgs.)* 32MB (600) Yes (up to 390) Broadcasting (# of Locations) Yes (2 sec.) Quick Scan (Seconds/Page)* Yes Remote Retrieval Yes / Yes Fax Forwarding/Paging Yes Dual Access 40/300 One Touch/Speed Dial Locations ITU-T Super G3 Fax Compatibility MH/MR/MMR/JBIG Coding Method(s) Modem Speed/Best Transmit Speed* Color or B&W Faxing Auto Document Feed Capacity Paper Capacity (Std./Max. Pgs.) Paper Size(s) Printing Method Print Speed (Max. ppm) Print Resolution (Max. dpi) Duplex Printing Parallel & Full Speed USB 2.0 Interfaces Ethernet Interface Windows Compatibility Emulation(s) Mac Compatibility Electrophotography/Laser 21ppm HQ1200 (Up to 2400 x 600) Manual Yes Optional (NC-9100h) 98/98SE, Me, NT 4.0, 2000, XP PCL6, BR-S3(Postscript3 Emulation) t OS 8.6-9.27, OS X 10.1/10.2.1-10.3 or greater 7 21cpm B&W Flatbed 600 dpi Class Yes 25% 400% in 1% increments Color Flatbed 600 x x 96007 TWAIN, WIA7 PaperPort OmniPage for Windows, Presto! Page Manager 6 with OCR for Mac Yes 160MB NC9100h TN540 (3,500 pgs.)5 TN570 (6,700 pgs.)5 DR510 Drum Unit6 20.9 x 17.5 x 18.5 22.3 x 24.7 x 22.6 36.6/48.2

MFC-8840D/DN

33.6K bps / 2 sec. B&W Up to 50 Pages 300/550 Sheets Letter, Legal, A4, B5, A5, B6, A6, EXE 32MB (600) Yes (up to 390) Yes (2 sec.) Yes Yes / Yes Yes 40/300 ITU-T Super G3 MH/MR/MMR/JBIG Electrophotography/Laser 21ppm HQ1200 (Up to 2400 x 600) Automatic Yes Optional on MFC-8840D (NC-9100h) Standard on MFC-8840DN 98/98SE, Me, NT 4.0, 2000, XP PCL6, BR-S3(Postscript3 Emulation) t OS 8.6-9.27, OS X 10.1/10.2.1-10.3 or greater 7 21cpm B&W Flatbed 600 dpi Class Yes 25% 400% in 1% increments Color Flatbed 600 x x 96007 TWAIN, WIA7 PaperPort OmniPage for Windows, Presto! Page Manager 6 with OCR for Mac Yes 160MB NC9100h (Standard on MFC-8840DN) TN540 (3,500 pgs.)5 TN570 (6,700 pgs.)5 DR510 Drum Unit6 20.9 x 17.5 x 18.5 22.3 x 24.7 x 22.6 39.9/51.3 MFC-8840D: MFC-8840DN: 61036 6

Key Features at a Glance

Up to 21ppm print speed Up to 2400 x 600 (HQ1200) print resolution 5-line LCD display for fast setting and feature access Flatbed design for easy copying, faxing, and scanning of bound documents 32MB (up to 600 pages*) fax memory 250-sheet paper tray (optional second 250-sheet tray available) 33.6K bps fax Up to 9600 x 9600 dpi (interpolated) color scanner with OCR support Legal-size scanning area Up to 50-sheet auto document feeder Mac and Windows compatible USB and Parallel interfaces Emulations PCL6, BR-Script 3 (Equivalent of PostScript Level 3)

Copy Copy

Copy Speed (Max. cpm) Color or B&W Copying Copy Resolution (Max. dpi) Sorting Function Reduction/Enlargement Color or B/W Scanning Optical Resolution (Max. dpi) Interpolated Resolution (Max. dpi) Driver Provided Document Viewer & OCR Software
Includes the features of MFC-8440 plus. Built-in auto duplex in fax receive, copy output, and print modes 50-sheet multi-purpose tray for envelopes, letterhead, card stock
Other PC Fax Software Maximum Memory Printer Memory LAN Option Consumable Type (Max. Yield)

ILT-I N

Includes all of the above mentioned features plus. Built-in NC-9100h Internal Network board

BUILT-IN NETWORK

Unit Dimensions (W" x D" x H") Carton Dimensions (W" x D" x H") Unit/Carton Weight (lb.) UPC Code
Minimum System Requirements and Supported PC Software Functions
Computer Platform & Operating System Version Supported PC Software Functions
Printing, PC Fax, Scanning

PC Interface

Parallel, USB

Processor Minimum Speed

Pentium 75Mhz

Minimum RAM

Recommended RAM
Available Hard Disk Space For For Drivers Applications
Optional Supplies and Accessories
TN540: TN570: DR510: LT5000: Standard Toner Cartridge
(3,500 pages per cartridge5)

98, 98SE

High Yield Toner Cartridge
(6,700 pages per cartridge5)

Windows Operating System

Parallel, USB Parallel only
Drum Unit Second Lower Paper Tray Unit

(Additional 250 Pages)

Pentium 150Mhz

NC9100h:

Internal LAN Option (Ethernet)

NT Workstation 4.0

2000 Professional XP
Printing, PC Fax, Scanning Printing, PC Fax2, Scanning1
Parallel, USB Parallel, USB

Pentium 133Mhz

64MB 128MB

128MB 256MB

80MB 80MB

100MB 180MB

Pentium 233Mhz
* Based on Brother No.1 Chart with MMR or JBIG coding at standard resolution in ECM Requires additional purchase Cables not included 5 Based on approx. 5% coverage of letter size paper 6 Up to 20,000 pages 7 See minimum system requirement chart for details

Mac Operating Systems

OS 8.6 9.2 OS X 10.1 / 10.2.1-10.3 or greater
Printing, PC Fax send, Scanning4 Printing, PC Fax send, Scanning3,4

USB only

All base models meet minimum requirements.

32MB 128MB

64MB 160MB

50MB 50MB

200MB 200MB
For more information please visit our Web site at www.brother.com
Maximum 1200 x 1200 dpi scanning with Windows XP (resolutions up to 9600 x 9600 dpi can be selected using the Brother Scanner Utility). Brother PC Fax send only. For PC fax Receive, please use Windows XP built-in function. 3 Scanning only available for Mac OS 10.2.1-10.3 or greater. 4 Dedicated Scan to key and Network scan functions not available in the Mac Operating Systems.
For the latest drivers, access the Brother Solutions Center at http://solutions.brother.com
2004 Brother International Corporation, 100 Somerset Corporate Blvd., Bridgewater, NJ 08807-0911. All registered trademarks referenced herein are the property of their respective companies. All specifications subject to change without notice. Printed in U.S.A. CATMFC8440/8840D/DN

Using your machine with a Macintosh.. 7-1 Setting up your USB-equipped Apple Macintosh.. 7-1 Using the Brother printer driver with your Apple Macintosh (Mac OS 8.6 - 9.2). 7-2 Using the Brother Printer Driver with Your Apple Macintosh (Mac OS X).. 7-5 Choosing page setup options.. 7-5 Specific settings... 7-6 Using the PS driver with your Apple Macintosh. 7-7 For Mac OS 8.6 to 9.2 users.. 7-7 For Mac OS X users.. 7-11 Sending a fax from your Macintosh application (For MFC-8440, MFC-8840D and MFC-8840DN only).. 7-14 For Mac OS 8.6 - 9.2 users. 7-14 For Mac OS X users.. 7-16 Drag a vCard from the Mac OS X Address Book application...7-18 Using the Brother TWAIN scanner driver with your Macintosh.. 7-20 Accessing the scanner... 7-20 Scanning an image into your Macintosh.. 7-21 Scanning a whole page.. 7-21 PreScanning an image.. 7-22 Settings in the Scanner window.. 7-23 Image... 7-23 Scanning Area.. 7-25 Business Card Size... 7-25 Adjusting the Image... 7-26 Using Presto! PageManager.. 7-27 Highlights... 7-27 System requirements.. 7-28 Technical Support... 7-28 Using ControlCenter2.0 (For Mac OS X 10.2.1 or greater)..7-29 How to turn off the AutoLoad feature in ControlCenter2.0.. 7-30 SCAN.. 7-31 CUSTOM SCAN.. 7-31 COPY... 7-32 DEVICE SETTINGS (For MFC-8440, MFC-8840D and MFC-8840DN only).. 7-32 SCAN.. 7-33 Image (example: Apple PreView)..7-33
OCR (Word Processing program). 7-35 E-mail.. 7-36 File attachments... 7-37 File.. 7-38 CUSTOM SCAN.. 7-39 Customizing a user-defined button.. 7-40 Scan to Image:... 7-40 Scan to OCR:.. 7-41 Scan to E-mail:... 7-42 Scan to File:.. 7-43 COPY... 7-44 DEVICE SETTINGS (For MFC-8440, MFC-8840D and MFC-8840DN only).. 7-46 Remote Setup.. 7-46 MFC Remote Setup (Mac OS X) (For MFC-8440, MFC-8840D and MFC-8840DN only). 7-47
Network Scanning (Windows 98/98SE/Me/ 2000 Professional and XP only)... 8-1 Network License.. 8-1 Registering your PC with the machine.. 8-2 Using the Scan key... 8-5 Scan to E-mail (PC).. 8-5 Scan to E-mail (E-mail server) (For MFC-8440, MFC-8840D and MFC-8840DN only). 8-6 Scan to Image.. 8-7 Scan to OCR.. 8-8 Scan to File... 8-9 Brother Network PC-FAX software (For MFC-8440, MFC-8840D and MFC-8840DN only).. 9-1 Enable Network PC-FAX.. 9-1 Sending setup... 9-1 Extra options in Address Book. 9-3 Using the Brother Network PC-FAX software. 9-4 Quick Tips:... 9-4 Sending a Network PC-FAX from your Macintosh application.. 9-5 For Mac OS 8.6-9.2 users. 9-5 For Mac OS X users.. 9-5 Index... I-1
Using the machine as a printer
Using the Brother printer driver
A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com Windows Printing The dedicated printer driver and TrueType compatible fonts for Microsoft Windows 98/98SE/Me/2000 Professional/XP and Windows NT workstation 4.0 are available on the CD-ROM supplied with your machine. You can install them easily into your Windows system using our installer program. The driver supports our unique compression mode to enhance printing speed in Windows applications, and allows you to set various printer settings, including economy printing mode and custom paper size. Popular Printer Emulation Support The machine supports HP LaserJet (PCL level 6) and BR-Script 3 (PostScript 3) printer emulation mode. If you use DOS application software, you can use HP LaserJet (PCL level 6) and BR-Script 3 (PostScript 3) emulation mode for printer operations.

1 - 3 USING THE MACHINE AS A PRINTER

Manual Duplex Printing

The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. We recommend 20 to 24 lb (75 to 90 g/m2) paper.

Face-down output tray

The machine ejects paper with printed surfaces face down into the output tray in the front of the machine. Unfold the support flap to support the printed pages. When printing transparencies, remove each one from the support flap after it exits the machine.
Support Flap with Extension
USING THE MACHINE AS A PRINTER 1 - 4

Printing on plain paper

The manual feed tray (For MFC-8440 and DCP-8040)
The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray.
Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: Manual Send the print data to the machine. Open the manual feed tray. Slide the paper guides to fit the paper size. Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the machine grips the paper.
Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.
After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print.
1 - 5 USING THE MACHINE AS A PRINTER
The MP tray (For MFC-8840D, MFC-8840DN and DCP-8045D)
Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: MP Tray Open the MP tray and lower it gently. Pull out the MP tray support flap. When loading paper in the MP tray, make sure it touches the back of the tray.
Paper-guide Release Lever
Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

1 - 9 USING THE MACHINE AS A PRINTER
Send the print data to the machine. When you have finished the print job, close the back output tray.
Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.
USING THE MACHINE AS A PRINTER 1 - 10

Printing on envelopes

To print on envelopes use manual feed tray or multi-purpose tray.
The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. All sides should be properly folded without any wrinkles or creases.
Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.thick For MFC-8440 and DCP-8040: 2 Open the back output tray.
Open the manual feed tray. Slide the paper guides to fit the envelope size. If envelopes are creased after they have been printed: At the back of the machine, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
1 - 11 USING THE MACHINE AS A PRINTER
Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in this position until the machine automatically feeds it in for a short distance, and then let go of the envelope.
Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam. Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam. Put the envelope in the manual feed tray, making sure that the side to be printed on is face up in the tray.
USING THE MACHINE AS A PRINTER 1 - 12
After the printed envelope comes out of the machine, the machine will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print. Send the print data to the machine. After you finish the print job, close the back output tray.

For MFC-8840D, MFC-8840DN and DCP-8045D: 2 Open the back output tray, and then unfold the face-up output tray support if necessary.
Open the MP tray and lower it gently. Pull out the MP tray support flap. If envelopes are creased after they have been printed: At the back of the machine, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
1 - 13 USING THE MACHINE AS A PRINTER
Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam.
Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting in a skewed printout or a jam.
USING THE MACHINE AS A PRINTER 1 - 14
Press and slide the paper-width guide to fit the envelope size. When you put envelopes in the MP tray, please remember the following: During printing, the inside tray rises to feed envelopes into the machine. The side to be printed on must be face up. Put the leading edge (top of the envelope) in first and push it gently into the tray.
Send the print data to the machine. After you finish the print job, close the back output tray.
1 - 15 USING THE MACHINE AS A PRINTER

Printer operation keys

Job Cancel
You can clear data from the memory.

Secure key

Secured data is password protected. Only those people that know the password will be able to print the data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 2-11.) The Secure Key function is not available when using the Brother BR-Script driver.
Press Secure. OR The LCD displays No Data! if there is no secured data in the memory. Press or to select the Secure Print User? user name. MIKE Press Set. The LCD displays job ANDY selections. Select & Set Press or to select the Secure Print Job? job. Test1 Press Set. The LCD prompts you Test2 to enter your four-digit password. Select & Set Enter your password using the Secure Print Test1 control panel. Press Set. Password:XXXX

Enter & Set Key

USING THE MACHINE AS A PRINTER 1 - 16
Press or to select Print. Press Set. The machine prints the data. OR If you want to delete the secured data press select Delete. Press Stop/Exit.
If you turn the power switch Off, the secured data saved in memory will be cleared. After you print the secured data it will be cleared from memory.

2 - 7 PRINTER DRIVER SETTINGS
Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].

Watermark

You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use.
In background Check In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document. In Outline Text (Windows 2000 Professional/XP/NT 4.0 Only) Check In Outline Text if you only want to print an outline of the watermark.
PRINTER DRIVER SETTINGS 2 - 8
Print Watermark The Print Watermark feature offers the following print choices: On all pages On first page only From second page Custom Apply from second copy (collate only) (For Windows 2000/XP/Windows NT 4.0) Watermark Setting You can change the Watermarks size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style.
Title You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Darkness and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.
2 - 9 PRINTER DRIVER SETTINGS
Position This setting offers you the control for where the Watermark is to be positioned on the page.

Page Setting

You can change the print size of your document with the Scaling feature.
Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. Check the Free box if you want to manually reduce or enlarge the output. You can also use the Mirror Print or Reverse Print feature for your page setting.

Yes Yes Yes Yes Yes Yes No No No No
HOW TO SCAN USING WINDOWS 3 - 13

Scan Type

Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Colors: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Set either: 256 Color, which scans up to 256 colors, or 24-bit color which scans up to 16.8 million colors, 24-bit color (Fast) which does not use Color Matching and is faster than 24-bit color. Although using 24-bit color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.

Brightness

Adjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an average. You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting. If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again.

Contrast

This setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White and Color settings are selected as the Scan Type. You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting.
3 - 14 HOW TO SCAN USING WINDOWS

Document Size

Set the Size to one of the following: Letter (8 1/in.) A4 (mm) Legal (8 1/in.) A5 (mm) B5 (mm) Executive (7 1/1/2 in.) Business Card (mm) Photo 3.in. (9 13cm) Photo in. (13 18cm) APS C in. (10 15cm) Custom (User adjustable from 0.35 0.35 in. to 8.in. or 8.9 8.9 mm to 215.9 355.6 mm) To scan photographs or business cards, select the document size, and then place the document face down at the center of scanner glass. When scanning photographs or other images for use in a word processor or other graphics application. You should try different settings for the contrast and resolution modes to see which best suits your needs. If you selected Custom as the size, The Custom Document Size dialog box will appear.

Type the Name, Width and Height for the document. You can choose mm or inch as the unit for Width and Height.
HOW TO SCAN USING WINDOWS 3 - 15
You can see the actual paper size you selected on the screen.
Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
3 - 16 HOW TO SCAN USING WINDOWS
Using the scan key (For USB or Parallel interface cable users)
If you use the Scan key on a network, please refer to Using the Scan key on page 8-5. You can use Scan on the control panel to scan originals into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer.
MFC-8440, MFC-8840D, MFC-8840DN

DCP-8040, DCP-8045D

Before you can use Scan on the control panel, you must have connected the machine to your Windows based computer and loaded the appropriate Brother Drivers for your version of Windows. For details about how to configure ControlCenter 2.0 buttons to launch the application of your choice using Scan, go to the appropriate chapter: For Windows, see Using ControlCenter2.0 on page 4-1. For Macintosh, see Using ControlCenter2.0 (For Mac OS X 10.2.1 or greater) on page 7-29.
HOW TO SCAN USING WINDOWS 3 - 17

Scan to E-mail

You can either scan a black and white or color original into your E-mail application as a file attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image 3 Press or to select Scan to OCR Scan to E-mail. Scan to File Select & Set Press Set. The machine will scan the original, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed.

Scan to Image

You can scan a color picture into your graphics application for viewing and editing. You can change the Scan configuration. (See Scan to Image: on page 4-12.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image 3 Press or to select Scan to OCR Scan to Image. Scan to File Select & Set Press Set. The machine will start the scanning process.
3 - 18 HOW TO SCAN USING WINDOWS

Scan to OCR

If your original is text only, you can have it converted by ScanSoft OmniPage to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan configuration. (See Scan to OCR: on page 4-13.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image or to select 3 Press Scan to OCR Scan to OCR. Scan to File Press Set. Select & Set The machine will start the scanning process.

Scan to File

You can scan a black and white or a color original into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro ControlCenter. (See Scan to File: on page 4-15.) 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. Scan to E-mail Scan to Image or to select 3 Press Scan to OCR Scan to File. Scan to File Press Set. Select & Set 4 The machine will start the scanning process.
HOW TO SCAN USING WINDOWS 3 - 19
Using ScanSoft PaperPort 9.0SE and OmniPage OCR
ScanSoft PaperPort 9.0SE for Brother is a document management application. You will use PaperPort 9.0SE to view scanned documents. PaperPort 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or stack documents of different formats for printing, faxing or filing. ScanSoft PaperPort 9.0SE can be accessed through the ScanSoft PaperPort 9.0SE program group. See Documentation for ScanSoft PaperPort 9.0SE on the CD-ROM.
The complete ScanSoft PaperPort 9.0SE Users Guide, including ScanSoft OmniPage OCR, is in the documentation on the CD-ROM. This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft PaperPort 9.0SE for Brother and ScanSoft OmniPage OCR are installed with it automatically. If you are using Windows XP, Windows NT 4.0 or Windows 2000 Professional, we recommend that you are logged on with administrator rights.
3 - 20 HOW TO SCAN USING WINDOWS

Viewing items

ScanSoft PaperPort 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort 9.0SE Desktop. You can see PaperPort 9.0SE items (MAX files) and non-PaperPort 9.0SE items (files created using other applications). Non-PaperPort 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort 9.0SE item is represented by a small rectangular thumbnail and not an actual image.
Desktop View displays items as thumbnails
Page View displays a close-up of a single page. You can open a PaperPort 9.0SE item by double-clicking on it. As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort 9.0SE item to open it.
Page View displays each item as a full page
HOW TO SCAN USING WINDOWS 3 - 21
Organizing your items in folders

6 - 10 USING BROTHER PC-FAX SOFTWARE
If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data.
Type the name of the file, and then select Save.
USING BROTHER PC-FAX SOFTWARE 6 - 11
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text. OR Click Vcard and go to Step 5.
From the Available Items column select the data fields you want to import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
Select the Divide Character - Tab or Comma based on the file format you are importing. To import the data, click OK.
6 - 12 USING BROTHER PC-FAX SOFTWARE
Type the name of the file, and then select Open.
If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).
USING BROTHER PC-FAX SOFTWARE 6 - 13

Setting up a Cover Page

From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear:
6 - 14 USING BROTHER PC-FAX SOFTWARE
Entering Cover Page Information
If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style. Count cover page When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included.
USING BROTHER PC-FAX SOFTWARE 6 - 15
Sending a file as a PC-FAX using the Facsimile style user interface
Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear:
Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3.

Automatic Duplex is only available with the MFC-8840D, MFC-8840DN and DCP-8045D.
7 - 4 USING YOUR MACHINE WITH A MACINTOSH
Using the Brother Printer Driver with Your Apple Macintosh (Mac OS X)
Choosing page setup options
From application software such as Presto! PageManager, click the File menu and select Page Setup. Make sure your machine is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
USING YOUR MACHINE WITH A MACINTOSH 7 - 5

Specific settings

Set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages to select settings you want to change.

Duplex

Automatic Duplex is only available with the MFC-8840D, MFC-8840DN and DCP-8045D. Printer settings
7 - 6 USING YOUR MACHINE WITH A MACINTOSH
Using the PS driver with your Apple Macintosh
To use the PS driver on a Network, see the NC-9100h Network Users Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and DCP-8045D, Menu, 3, 1.) before connecting the USB cable. (See Setting the Emulation Selection on page 1-17.) The PS driver does not support the following functions: HQ 1200 Secure Print PC-Fax Sending
For Mac OS 8.6 to 9.2 users
For Mac OS 8.6 to 9.04 Users: Open the Apple Extras folder. Open the Apple LaserWriter Software folder. For Mac OS 9.1 to 9.2 Users: Open the Applications (Mac OS 9) folder. Open the Utilities folder*.
* The screens are based on Mac OS 9.04.
USING YOUR MACHINE WITH A MACINTOSH 7 - 7
Open the Desktop Printer Utility icon.
Select Printer (USB), and then click OK.
Click Change. in the PostScript Printer Description (PPD) file. Select your machine, and then click Select.
7 - 8 USING YOUR MACHINE WITH A MACINTOSH
Click Change. in the USB Printer Selection. Select your machine, and then click OK.

Click Create.

USING YOUR MACHINE WITH A MACINTOSH 7 - 9
Enter your machine name (MFC-8840D), and then click Save.
Select Quit from the File menu.
Click the MFC-8840D icon on the Desktop.
Select Set Default Printer from the Printing menu.
7 - 10 USING YOUR MACHINE WITH A MACINTOSH

For Mac OS X users

USING YOUR MACHINE WITH A MACINTOSH 7 - 17
Drag a vCard from the Mac OS X Address Book application
Click Address Book button. Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print.
7 - 18 USING YOUR MACHINE WITH A MACINTOSH
The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS X Address Book categories, the number will be retrieved no matter which category you have selected (work or home).
USING YOUR MACHINE WITH A MACINTOSH 7 - 19
Using the Brother TWAIN scanner driver with your Macintosh
The Brother software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support the TWAIN specifications. Mac OS X Scanning is supported in Mac OS X 10.2.1 or greater.

Accessing the scanner

Run your Macintosh TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan. The scanner setup dialog box will appear.
The screen shown in this section are from Mac OS 9. The screen on your Macintosh may vary depending on your Operating System. The method of selecting the source or choosing to scan may vary depending on the application software you are using.

(Mac OS 8.69.2)

7 - 20 USING YOUR MACHINE WITH A MACINTOSH
Scanning an image into your Macintosh
You can scan a whole page OR scan a portion after prescanning the document.
Place the original face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Click Start. When scanning has finished, the image will appear in your graphics application.
USING YOUR MACHINE WITH A MACINTOSH 7 - 21

PreScanning an image

PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Insert the original face up in the ADF, or face down on the scanner glass. 2 Click PreScan. The whole image will be scanned into your Macintosh and will appear in the Scanning Area of the Scanner dialog box: 3 To scan a portion of the prescanned image, click and drag the mouse to crop it.

8 - 2 NETWORK SCANNING (WINDOWS 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Click the Network Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your PC.
Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK. Specify your machine by Name Enter the machine Node name in the Node Name field. Click Apply and then OK. Search from a list of available device Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
NETWORK SCANNING (WINDOWS 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 3
Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The machine's LCD displays the name you enter. Default setting is your PC Name. You can enter a name if you like.
You can avoid receiving unwanted documents by setting a 4-digit PIN Number. Enter your PIN Number in the PIN Number and Retype PIN Number field. To send data to a PC protected by a PIN Number, the LCD prompts to enter the PIN Number before the document can be scanned and sent to the machine. (See Using the Scan key on page 8-5 to 8-9.)
8 - 4 NETWORK SCANNING (WINDOWS 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)

Using the Scan key

Scan to E-mail (PC)
When you select Scan to E-mail (PC) your original will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color original and it will be sent with the E-mail from the PC as an attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.)
Place the original face up in the ADF, or face down on the scanner glass. Press Scan. Press or to select Scan to E-mail Scan to Image Scan to E-mail. Scan to OCR Press Set. Scan to File Select & Set Press or to select PC. Press Set. OR Go to Step 5 if you have set up only one E-mail server. Press or to select the destination PC you want to use for E-mailing your original. Press Set. If the LCD prompts you to enter a PIN Number, enter the 4-digit PIN Number for the destination PC on the control panel. Press Set. The machine will start the scanning process.
NETWORK SCANNING (WINDOWS 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 5
Scan to E-mail (E-mail server) (For MFC-8440, MFC-8840D and MFC-8840DN only)
When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color. Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See NC-9100h Network Users Guide on the CD-ROM)