Table of Contents Index v
Receiving Features... 1-8
Setting the Receive Mode.. 1-8 Memory Reception... 1-11 Reception Restriction.. 1-12 Remote Reception... 1-12 Printing Received Documents... 1-14
Additional Fax Modes... 1-16

Broadcasting... 1-16

Canceling Fax Jobs... 1-17
Canceling an Ongoing Job... 1-17 Canceling Reservation... 1-17
2 Advanced Copy Features.... 2-1 Advanced Copy Features... 2-2
Collate Copy... 2-2 Two-Sided Copying.... 2-on 1 Combination.... 2-4
Canceling Copy Jobs... 2-5
Canceling a Job While Scanning... 2-5 Canceling a Job While Printing... 2-5 Table of Contents Index vi
3 System Monitor.... 3-1 Checking Job and Machine Status.. 3-2
Checking Print Status... 3-2 Checking Print and Scan Counts... 3-2 Checking and Deleting Documents Stored in Memory (MF4140/MF4150 Only)... 3-3 Checking and Printing Transmission/Reception Results (MF4140/MF4150 Only)... 3-3 Checking Remaining Memory (MF4140/MF4150 Only).. 3-3
4 Reports and Lists (MF4140/MF4150 Only).. 4-1 Summary of Reports and Lists... 4-2 Printing Reports Automatically... 4-3
TX REPORT... 4-3 RX REPORT.... 4-4 ACTIVITY REPORT... 4-5
Printing Reports and Lists Manually... 4-6
Table of Contents Index vii
5 Troubleshooting.... 5-1 General Problems... 5-2 Paper Feeding Problems... 5-4 Faxing Problems (MF4140/MF4150 Only).. 5-5
Sending Problems... 5-5 Receiving Problems... 5-9
Copying Problems... 5-15 Printing Problems... 5-16 Telephone Problems (MF4140/MF4150 Only).. 5-Appendix.... 6-1 Glossary.... 6-2 Index.... 6-8
Table of Contents Index viii

Using the Top Page

Returns to the last page opened. Displays the previous or next page. Returns to the top page.
Displays the How to Use This Guide page.
Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.
Table of Contents Index ix
Using the Chapter Topic List

1 Advanced Fax Features

(MF4140/MF4150 Only)
Dialing Features.... 1-3 Using Address Book.. 1-3 Redialing... 1-4 Dialing Through a Switchboard.. 1-5 Switching Temporarily to Tone Dialing.. 1-6 Checking Dialing Line.. 1-7 Dialing an Overseas Number (With Pauses).. 1-7 Receiving Features.... 1-8 Setting the Receive Mode.. 1-8 Memory Reception.. 1-11 Reception Restriction.. 1-12 Remote Reception.. 1-12 Printing Received Documents.. 1-14
Table of contents for the chapter.
Table of Contents Index 1-1
Table of Contents Index x
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine.

WARNING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.

Table of Contents Index 1-6

Checking Dialing Line

Checking dialing line function enables you to configure the setting on whether to check for a dial tone.

2. 3. 4.

Press [FAX]. Adjust any necessary settings (fax resolution, etc.) for your documents. Use the numeric keys to dial the international access code.
For details on international access codes, contact your local telephone company.

1. 2. 3. 4. 5. 6.

Press [Additional Functions]. Use [ ] or [ ] to select <FAX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <TX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <DIALING LINE CHCK>, then press [OK]. Use [ [OK]. ] or [ ] to select <ON>, then press
If necessary, press [Redial/Pause] to enter a 2.5-second pause.
<P> in the fax/telephone number represents 2.5-second pause. For a longer pause, press [Redial/Pause] again.
Dialing an Overseas Number (With Pauses)
When you dial or register an overseas number, you may need to insert a pause within the number.
Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient. Press [Start].
Table of Contents Index 1-7

Receiving Features

You can set the receive mode that suits your needs. The machine also provides the following receiving features: memory reception, reception restriction, and remote reception.
Use [ ] or [ ] to select the desired receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes and disconnects voice calls. <AnsMode>: Receives faxes automatically and records voice messages, see AnsMode: Additional Settings, on p. 1-9. <NET SWITCH>: Distinguishes between fax and voice calls. <FaxTel>: Switches between fax and voice calls automatically. For additional settings, see FaxTel: Additional Settings, on p. 1-9. <MANUAL>: Does not answer any calls. You have to manually receive faxes.

Setting the Receive Mode

To determine the right mode for you, see Set the Machine for Receiving Faxes (MF4140/MF4150 Only), in the Starter Guide.
Press [Additional Functions]. Use [ ] or [ ] to select <FAX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <RX SETTINGS>, then press [OK]. Use [ ] or [ ] to select <RX MODE>, then press [OK].

<MEMORY>: Documents in memory. <BROADCAST>: Broadcasting.

] to select <YES>.

If you do not want to cancel the job, press [
For sending jobs, remove any unscanned documents from the ADF. If you are in the copy or scan standby mode and want to cancel a fax job, press [FAX] to return to the fax mode first.
For <BROADCAST>, all recipients entered for a broadcasting job will be canceled.

Press [

Table of Contents Index 1-17

2 Advanced Copy Features

Advanced Copy Features.. 2-2 Collate Copy... 2-2 Two-Sided Copying.. 2-on 1 Combination.. 2-4 Canceling Copy Jobs... 2-5 Canceling a Job While Scanning.. 2-5 Canceling a Job While Printing. 2-5
Table of Contents Index 2-1

Advanced Copy Features

Collate Copy
You can copy documents collated into sets arranged in page order. This feature can be used with both Two-Sided Copying (see p. 2-3) and 2 on 1 Combination (see p. 2-4) at the same time.
When the documents are loaded in the ADF, collate copying starts and no further operation is required.
Place the next page of the document on the platen glass, then press [Start].
Repeat this step to scan all pages. The machine prints only one copy of each page.

Press [OK].

The machine prints the rest of sets of copies.
Press [COPY]. Press [Collate/2 on 1].
If <AUTO COLLATE> is set to <ON> in the <COPY SETTINGS> of the Additional Functions menu, skip step 3 and 4.
To cancel all settings, press [Stop/Reset]. When scanning multiple page documents, <MEMORY FULL> may appear in the LCD and scanning may be canceled. In this case, the machine returns to the standby mode automatically.
Use [ ] or [ ] to select <COLLATE>, then press [OK]. Use the numeric keys to enter the desired copy quantity (1 to 99).
Table of Contents Index 2-2

Two-Sided Copying

Two-sided copying enables you to make two-sided copies from one-sided documents. This feature can be used together with both Collate Copy (see p. 2-2) and 2 on 1 Combination (see p. 2-4). Two-Sided Copying Copy
Press [COPY]. Press [2-Sided]. Use [ [OK]. ] or [ ] to select <ON>, then press

Originals

Book Type selected
Use [ ] or [ ] to select <BOOK TYPE> or <CALENDAR TYPE>, then press [OK].
<BOOK TYPE>: The front and back sides of the copy will have the same top-bottom orientation. <CALENDAR TYPE>: The front and back sides of the copy will have opposite top-bottom orientations.

Calendar Type selected

When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK].
To cancel all settings, press [Stop/Reset].
Paper used to make two-sided copies must conform to the following specifications: Paper size: A4 and LTR Paper weight: 64 to 80 g/m2

Table of Contents Index 2-3

2 on 1 Combination

2 on 1 combination automatically reduces two documents to fit on A4 or LTR size paper. This feature can be used with both Collate Copy (see p. 2-2) and Two-Sided Copying (see p. 2-3) at the same time. Originals Copy
If you press [OK] without scanning the second document, only the first document will be printed on the left side of the paper. A maximum of 4 mm margin will be produced between the two reduced documents in 2 on 1 combination copying. To cancel all settings, press [Stop/Reset].
Press [COPY]. Press [Collate/2 on 1]. Use [ ] or [ press [OK]. ] to select <2 ON 1>, then
If you want to use <2 ON 1> with Collate Copy (see p. 2-2) at the same time, select <COLLATE+2 ON 1>, then press [OK].
Use the numeric keys to enter the desired copy quantity (1 to 99).
Table of Contents Index 2-4

Canceling Copy Jobs

Cancel an ongoing job as follows.
Canceling a Job While Scanning

Press [Stop/Reset].

Canceling a Job While Printing

CANCEL < YES

COPYING?
Table of Contents Index 2-5

3 System Monitor

Checking Job and Machine Status... 3-2 Checking Print Status.. 3-2 Checking Print and Scan Counts.. 3-2 Checking and Deleting Documents Stored in Memory (MF4140/MF4150 Only).. 3-3 Checking and Printing Transmission/Reception Results (MF4140/MF4150 Only).. 3-3 Checking Remaining Memory (MF4140/MF4150 Only)... 3-3
Table of Contents Index 3-1
Checking Job and Machine Status
System monitor enables you to view and print the transmission/reception results, check remaining memory, monitor the status of fax, and check print and scan counts.
Checking Print and Scan Counts
Press [System Monitor]. Use [ ] or [ ] to select <VIEW PAGE TOTALS>, then press [OK]. Use [ ] or [ counts. ] to view the print or scan

Checking Print Status

You can check and delete the print jobs sent from a computer.
Press [System Monitor]. Use [ ] or [ ] to select <PRINT STATUS>, then press [OK]. Use [ ] or [ ] to view the job list.
If you want to delete the print job, press [OK], then press [ ] to select <YES>. Press [Stop/Reset] to return to the standby mode.
Table of Contents Index 3-2
Checking and Deleting Documents Stored in Memory (MF4140/ MF4150 Only)
Use [ ] or [ ] to view the required transmission/reception result.
The following items are displayed: Transaction number (60 down to 01, from the newest to the oldest) Date and time Type of transaction (TX or RX) Recipients name or fax number Result of transaction (OK or NG)

Press [System Monitor]. Use [ ] or [ ] to select <TX STATUS>, then press [OK]. Use [ ] or [ document. ] to check the desired
If you want to print the transmission/ reception result, press [Start].
If you want to delete the document, press [OK], then press [ ] to select <YES>. Press [Stop/Reset] to return to the standby mode.
Checking Remaining Memory (MF4140/ MF4150 Only)
You can check the remaining memory according to the status of the machine.
Checking and Printing Transmission/ Reception Results (MF4140/ MF4150 Only)
Press [System Monitor]. Use [ ] or [ ] to select <MEMORY INDICATOR>, then press [OK] to confirm the remaining memory.
Press [System Monitor]. Use [ ] or [ ] to select <TX/RX LOG>, then press [OK].

AVAILABLE

MEMORY
Table of Contents Index 3-3

4 Reports and Lists

Summary of Reports and Lists.. 4-2 Printing Reports Automatically.. 4-3 TX REPORT... 4-3 RX REPORT... 4-4 ACTIVITY REPORT.. 4-5 Printing Reports and Lists Manually... 4-6
Table of Contents Index 4-1
Summary of Reports and Lists
The machine can generate the following reports and lists. For how to print reports, see Printing Reports Automatically, on p. 4-3, and Printing Reports and Lists Manually, on p. 4-6.

Report/List

TX REPORT RX REPORT ACTIVITY REPORT

Description

Shows the transmission result. Can be set to print automatically. Shows the reception result. Can be set to print automatically. Shows last 60 transmissions and receptions. Can be set to print automatically. Lists reserved jobs stored in memory. Shows information and the first page of a reserved job. Lists the names and fax numbers of recipients registered under one-touch speed dialing keys. Lists the names and fax numbers of recipients registered in coded dialing codes. Lists the names and fax numbers of recipients registered in each group dialing group. Lists all the current settings and registered sender information. Lists received documents that were lost from the memory due to power cut. Cannot be manually printed out.
MEMORY DATA LIST MEMORY IMAGE PRNT
1-TOUCH LIST CODED DIAL LIST GROUP DIAL LIST USERS DATA LIST LOST REPORT
Table of Contents Index 4-2
Printing Reports Automatically
TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically.

Report Items

The following items are displayed in the Transmission Result Report: JOB NO.: Job number TYPE: Type of transmission TX: Memory transmission BROADCAST: Broadcasting NO.: Sequence number DESTINATION TEL/ID: Name and number of recipient DATE: Date of transaction TIME: Time of transaction PAGE: Number of pages sent TIME USE: Amount of time taken for a transaction MODE: Mode of transaction (G3 or ECM)

TX REPORT

Press [Additional Functions]. Use [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. Use [ ] or [ ] to select <SETTINGS>, then press [OK]. Use [ ] or [ ] to select <TX REPORT>, then press [OK]. Use [ ] or [ ] to select the setting you want, then press [OK].
<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs. <OUTPUT NO>: Does not print a report. <OUTPUT YES>: Prints a report every time you send a document.
Table of Contents Index 4-3
RESULT: Result of transaction OK: Transmission successful NG: Transmission failed STOP: Transmission manually canceled before completion MEM.FULL: Memory became full during transmission NO ANSWER: Call not answered PAPER JAM: ADF jam occurs during Manual TX Error code: For descriptions of error codes, see Chapter 11, Troubleshooting, in the Basic Guide.
Use [ ] or [ ] to select the setting you want, then press [OK].
<OUTPUT NO>: Does not print a report. <OUTPUT YES>: Prints a report every time you receive a document. <PRINT ERROR ONLY>: Prints a report only when a reception error occurs.
The following items are displayed in the Reception Result Report: JOB NO.: Job number TYPE: Type of reception RX: Memory or print reception NO.: Sequence number DESTINATION TEL/ID: Number of the sending machine (displayed only if registered in their machine) DATE: Date of transaction TIME: Time of transaction PAGE: Number of pages received TIME USE: Amount of time taken for a transaction MODE: Mode of transaction (G3 or ECM)
ERROR TX REPORT or MULTI TX REPORT is printed out depending on the transmission result.

RX REPORT

Press [Additional Functions]. Use [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. Use [ ] or [ ] to select <SETTINGS>, then press [OK]. Use [ ] or [ ] to select <RX REPORT>, then press [OK].
Table of Contents Index 4-4
RESULT: Result of transaction OK: Reception successful NG: Reception failed STOP: Reception manually canceled before completion MEM.FULL: Memory became full during reception Error code: For descriptions of error codes, see Chapter 11, Troubleshooting, in the Basic Guide.
The following items are displayed in the Activity Report: NO.: Transaction number (01 to 60) JOB NO.: Job number DATE: Date of transaction TIME: Time of transaction TX/RX: Type of transaction (transmission or reception) DESTINATION TEL/ID: Name and number of recipient PAGE: Number of pages sent or received TIME USE: Amount of time taken for a transaction MODE: Mode of transaction (G3 or ECM) RESULT: Result of transaction (OK or NG) and error code if applicable

ACTIVITY REPORT

Press [Additional Functions]. Use [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. Use [ ] or [ ] to select <SETTINGS>, then press [OK]. Use [ ] or [ ] to select <ACTIVITY REPORT>, then press [OK]. Use [ ] or [ ] to select the setting you want, then press [OK].
<OUTPUT YES>: Prints a report after every 60 transactions. <OUTPUT NO>: Does not print a report.
Table of Contents Index 4-5
Printing Reports and Lists Manually
For information on each report or list, see Summary of Reports and Lists, on p. 4-2.
Press [Additional Functions]. Use [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. Use [ ] or [ ] to select <LIST PRINT>, then press [OK]. Use [ ] or [ ] to select the required report or list, then press [OK].
<TX REPORT>: Transmission Result Report <RX REPORT>: Reception Result Report <ACTIVITY REPORT>: Activity Report <MEMORY DATA LIST>: Memory Data List <MEMORY IMAGE PRNT>: Memory Image Print <1-TOUCH LIST>: One-Touch Speed Dialing List <CODED DIAL LIST>: Coded Dialing List <GROUP DIAL LIST>: Group Dialing List <USERS DATA LIST>: Machine Status List If no relevant data is stored in memory, <NO DATA> is displayed.
Table of Contents Index 4-6

5 Troubleshooting

General Problems... 5-2 Paper Feeding Problems... 5-4 Faxing Problems (MF4140/MF4150 Only)... 5-5 Sending Problems.. 5-5 Receiving Problems.. 5-9 Copying Problems... 5-15
Printing Problems.... 5-16 Telephone Problems (MF4140/MF4150 Only).. 5-18
Table of Contents Index 5-1

General Problems

The machine has no power. Q A Is the power cord plugged in securely? Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Is the power cord supplying power? Use a different power cord, or test the cord for continuity using a voltmeter. A Q A Is the main power switch turned on? Turn on the main power switch. The Error indicator flashes. Q Does the machine feed paper correctly, or is there paper in the paper feeding tray or multipurpose tray? Clear the paper jam, or load paper in the paper feeding tray or multi-purpose tray. (For instructions on clearing paper jam, see Chapter 11, Clearing Jams, in the Basic Guide. For instructions on loading paper, see Set Up the Paper Trays and Load Paper, in the Starter Guide.) If the machine has no paper jam, or paper is loaded in the paper feeding tray or multi-purpose tray, turn off the main power switch and wait for more than five seconds, then turn it on in again. If the problem is fixed, the Error indicator will turn off, and the LCD will return to the standby mode. If the Error indicator remains flash, turn off the main power switch, and contact your local authorized Canon dealer or the Canon help line.

Q Memory fills up immediately when you try to send. A Q Are you sending with the resolution set to <SUPER FINE>? If you keep your document quality, divide the document into some parts and send them separately. If your document does not contain fine text or photographs, set the resolution to <STANDARD>. Is a document stored in memory, leaving little or no memory available? Print, send, or delete any documents stored in memory.
Table of Contents Index 5-7
Documents are printed out in a reduced size on the recipients machine. Q Is the recipients paper smaller than the size of the documents you sent?
Sending of documents is too slow. Q Is the resolution set to <FINE> or <SUPER FINE>? If your document does not contain fine text or photographs, set the resolution to <STANDARD> reduces the sending time.
A A If the recipient is using small-size paper, your machine automatically reduces the size of the document in accordance with the recipients paper.
Errors occur frequently while sending. The documents you sent are too light. Q Q A Is the density setting changed to be lighter? Adjust the density for light documents to be darker. (See Chapter 4, Sending Faxes (MF4140/MF4150 Only), in the Basic Guide.) Are the scanning components of the machine clean? If scanning components is dirty, clean the scanner components. (See Chapter 10, Maintenance, in the Basic Guide.) A Are the telephone lines in poor condition, or do you have a bad connection? Check if there is a device nearby that interferes with signal transmission (e.g., microwave oven).
Cannot redial with [Redial/Pause]. Q Is <RESTRICT REDIAL> set to <ON> in the <TX SETTINGS> of the <FAX SETTINGS> menu? When <RESTRICT REDIAL> is set to <ON> in the <TX SETTINGS> of the <FAX SETTINGS> menu, Redialing is not available. (See Chapter 12, Machine Settings, in the Basic Guide.)
Table of Contents Index 5-8
Entering the fax number is required again after pressing [Start]. Q Is <CONFIRM NEW DEST.> set to <ON> in the <TX SETTINGS> of the <FAX SETTINGS> menu? If <CONFIRM NEW DEST.> is set to <ON> in the <TX SETTINGS> of the <FAX SETTINGS> menu, you need to enter the fax number again after pressing [Start]. (See Chapter 12, Machine Settings, in the Basic Guide.)

Receiving Problems

Part of the documents you receive are cut off. Q Are the slide guides in your paper feeding tray set to the size of the paper? Adjust the guides of the paper feeding tray to the size of the paper. Have you specified the correct paper size for the paper feeding tray? Specify the correct paper size for the paper feeding tray. Is the printing method for received documents set to <CUT>? If you want to print a received document without cutting off the end, set the printing method to <ON> or <OFF>. (See Reducing Received Images, on p. 1-14.)
Table of Contents Index 5-9
Cannot receive a fax automatically. Q A Is the machine set to receive automatically? For the machine to receive faxes automatically, the receive mode must be set to <FaxOnly>, <AnsMode>, <NET SWITCH> or <FaxTel>. If you have set <AnsMode>, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (See Setting the Receive Mode, on p. 1-8.) Is a document stored in memory, leaving little or no memory available? Print, send, or delete any documents stored in memory. Has an error occurred during reception? Check the LCD for an error message. (See Chapter 11, Troubleshooting, in the Basic Guide.) Print an Activity Report and check for an error. (See ACTIVITY REPORT, on p. 4-5.)
Is paper loaded in the machine? Make sure paper is loaded in the machine. (See Set Up the Paper Trays and Load Paper, in the Starter Guide.) Is the telephone cable connected properly? Make sure the cable is connected properly. (See Connect Telephone Cables and Install Handset (MF4140/MF4150 Only), in the Starter Guide.)
Cannot receive a fax in the <AnsMode>. Q Q Are the setting of the <AnsMode CHK TIME> and the <FAX DETECT TIME> properly set? The machine may not receive the documents depending on how the setting of the connected answering machine or the senders machine is set. To solve the problem, try to set the value of the <AnsMode CHK TIME> (the default value: 20 seconds) and <FAX DETECT TIME> (the default value: 40 seconds) to 30 seconds and 50 seconds respectively. (See Setting the Receive Mode, on p. 1-8.)
Cannot receive a fax on both sides of the paper Q A Is the two-sided printing switch set to ON? Make sure that the two-sided printing switch is set to ON. (See Two-Sided Printing, on p. 1-14.)
Table of Contents Index 5-10
No automatic switching between telephone and fax calls. Q Is the machine set to switch automatically between telephone and fax calls? For the machine to switch between fax and telephone calls automatically, the receive mode must be set to <AnsMode>, <NET SWITCH> or <FaxTel>. If you have set <AnsMode>, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (See Setting the Receive Mode, on p. 1-8.) Is a document stored in memory, leaving little or no memory available? Print, send, or delete any documents stored in memory. Has an error occurred during reception?

Table of Contents Index 5-12
Is the toner cartridge out of toner? Replace the toner cartridge. (See Chapter 10, Maintenance, in the Basic Guide.) Is the correct type of paper loaded in the machine? Make sure you load paper that meets the requirements for use. (See Chapter 3, Print Media, in the Basic Guide.)
Is the toner low or unevenly distributed? Redistribute the toner inside the toner cartridge. If the problem persists, replace the toner cartridge. (See Chapter 10, Maintenance, in the Basic Guide.)
Receiving of documents is too slow. A Q Is the resolution set to <FINE> or <SUPER FINE>? Setting the resolution to <STANDARD> reduces the receiving time. However, any fine text in the document will also be harder to read.
Received faxes print blotched or unevenly. Q Are the telephone lines in poor condition, or do you have a bad connection? Error Correction Mode (ECM) should eliminate such problems. However, if the telephone lines are in poor condition, you may have to try again. Is the senders machine functioning properly? Ask the sender to check that the scanning components of the machine are clean.
You cannot get documents from information services. A Q Is your machine connected to a rotary pulse telephone line? According to the instructions of information service, press [Tone] to carrying out the tone pulse temporarily.
Table of Contents Index 5-13
Were there any instructions from the sender, such as to set to receive? Just before receiving, press [Start].
Errors occur frequently while receiving. Q Are the telephone lines in poor condition, or do you have a bad connection? Check if there is a device nearby that interferes with signal reception (e.g., microwave oven). Is the senders machine functioning properly? Ask the sender to check that the machine is functioning properly.
Table of Contents Index 5-14

Copying Problems

Cannot make copies. Q Have you removed the sealing tape from the toner cartridge? Make sure you remove the sealing tape from the cartridge. (See Install Toner Cartridge, in the Starter Guide.) Is the toner cartridge installed properly? Make sure the toner cartridge is installed properly. (See Install Toner Cartridge, in the Starter Guide.) Make sure the scanning platform and rear cover are fully closed. Is the document loaded correctly? Make sure the document is correctly loaded. (See Chapter 2, Document Handling, in the Basic Guide.) Does the document meet the requirements for the machine? Make sure you load documents that meet the requirements for use. (See Chapter 2, Document Handling, in the Basic Guide.) Q A A The alarm sounds* or <MEMORY FULL> appears in the LCD when making copies. * MF4140/MF4150 Only Q A Has an error occurred during transmission or reception? (MF4140/MF4150 Only) Change to the fax mode and check the LCD for an error message and solve the problem. (See Chapter 11, Troubleshooting, in the Basic Guide.) Is the machines memory full? Check remaining memory. (See Checking Remaining Memory (MF4140/MF4150 Only), on p. 3-3.)

Table of Contents Index 5-15

Printing Problems

Nothing prints. Q A Is the power cord plugged in securely? Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Is the main power switch turned on? Turn on the main power switch. Printout does not match paper size. Q Does the size of paper loaded in the machine match the paper size setting? Change the paper size setting or load the correct size paper. (See Chapter 3, Print Media, in the Basic Guide.)
Cannot print documents on both sides of the paper Q Do you check the setting of the two-sided printing in the printer driver? Make sure that you check the setting of the twosided printing in the printer driver.
Have you removed the sealing tape from the toner cartridge? Make sure you remove the sealing tape from the cartridge. (See Install Toner Cartridge, in the Starter Guide.) Is the cartridge out of toner? Replace the toner cartridge. (See Chapter 10, Maintenance, in the Basic Guide.)
Printout is skewed. Q A Is the paper loaded correctly? Make sure the paper is correctly loaded in the machine. (See Set Up the Paper Trays and Load Paper, in the Starter Guide.) Make sure the paper delivery slot is free of obstructions.
Table of Contents Index 5-16
Paper jams occur. Q Is the correct type of paper loaded in the machine? Make sure you load paper that meets the requirements for use. (See Chapter 3, Print Media, in the Basic Guide.)
Printout has vertical white streaks. Q A Is toner low or unevenly distributed? Redistribute the toner inside the cartridge. If the problem persists, replace the cartridge. (See Chapter 10, Maintenance, in the Basic Guide.)
Printout is not clear. Q Is the correct type of paper loaded in the machine? Make sure you load paper that meets the requirements for use. (See Chapter 3, Print Media, in the Basic Guide.) Are you printing on the wrong side of the paper? Some papers have a right side for printing. If the print quality is not as clear as you think it should be, try printing on the other side of the paper.
Table of Contents Index 5-17

Telephone Problems

Cannot dial. Q A
Telephone disconnects while you are talking.

Is the telephone cable connected properly? Make sure the cable is connected properly. (See Connect Telephone Cables and Install Handset (MF4140/MF4150 Only), in the Starter Guide.) Is the power cord plugged in securely? Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Is the main power switch turned on? Turn on the main power switch.
Is the telephone cable connected properly? Make sure the cable is connected properly. (See Connect Telephone Cables and Install Handset (MF4140/MF4150 Only), in the Starter Guide.) Is the power cord plugged in securely? Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip is plugged in and turned on. Is the optional handset or the telephone cable defective? Use another cable.
A Is the machine set for the correct telephone line type? Make sure the machine is set for the correct telephone line type. (See Set the Telephone Line Type, in the Starter Guide.)
Calls do not connect, or the wrong number is dialed. Q Did you confirm the dial tone before entering the fax/telephone number? Make sure to confirm the dial tone before entering a fax/telephone number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.
Table of Contents Index 5-18

6 Appendix

Glossary.... 6-2 Index.... 6-8
Table of Contents Index 6-1

Glossary

Activity Report
A journal of the machines fax transactions, both sent and received.
Calling Tone. This is a signal sent by fax machines to identify the call as an incoming document. When the receiving fax detects this signal, it automatically starts to receive the fax transmission. The majority of fax machines in use today can send and detect CNG signals.
Automatic Document Feeder (ADF)
The device included in the machine that feeds the document being faxed or copied, or scanned into the machine.

Automatic redialing

An automatic dialing method that allows you to dial a fax or telephone number by pressing [Coded Dial] and a two-digit code using the numeric keys.
When the receiving fax machine is busy or does not answer, or when an error occurs while sending, the machine waits a specified time and then automatically redials the number. If the receiving fax is still busy or does not answer, the machine waits the specified time and dials again.
Transmitting documents to more than one location (through the machines memory).
Table of Contents Index 6-2

Document

The sheet of paper containing the data that you send to, or receive from a machine.

FaxTel switching

This option allows you to set the machine to automatically detect whether a call is from a fax or telephone. If the call is from another fax, the transmission is automatically received. If the call is from a telephone, the machine rings to let you know, so you can pick up the handset. With this feature, one telephone line can be shared by both the telephone and the fax.
Error Correction Mode. The ability of your machine to reduce system and line errors when sending to or receiving from another fax with ECM capability. ECM is most effective in areas where the telephone lines are in poor condition or there is frequent interference on the line.
The resolution setting for documents with very small characters and thin lines.

Extension

A telephone connected to the machine that is used in place of the handset. You can use the extension telephone to activate incoming reception of documents manually.
Table of Contents Index 6-3

G3, Group 3 fax machine

Defined by CCITT/ITU-T. Uses encoding schemes to transmit image data while reducing the amount of data that needs to be transmitted, thus reducing transmission time. G3 fax machines can transmit one page in less than one minute. Encoding schemes for G3 fax machines are Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR), and Joint Bi-level Image expert Group (JBIG).

Manual receiving

A method of receiving faxes in which you answer all incoming calls using the optional handset. If you hear a slow beep it indicates an incoming fax transmission from another machine. Just press [Start] to receive the incoming fax.

Manual redialing

When you use regular dialing, you can redial a number manually simply by pressing [Redial/Pause] on the operation panel. The last number called is the number redialed.

Printer Feature

Print a document from a PC

Printing

Online Help
DE D EAFBC D E F BC F A BC A A BC 1

Scanner Feature

Specify detailed scanning options to suit various images

Scanning

Scanner Driver Guide
PC Fax Feature (MF4140/MF4150 Only)

Send a fax from a PC

PC Faxing

Contents

Manuals for the Machine... i What Can I Do with This Machine?.. ii
Fax Features (MF4140/MF4150 Only).. ii Copy Features... iv Printer Feature... v Scanner Feature.. v PC Fax Feature (MF4140/MF4150 Only).. vi Contents... vii How to Use This Guide... xii Symbols Used in This Manual..xii Illustrations Used in This Manual..xiii Legal Notices... xiv Trademarks...xiv Copyright...xiv Disclaimers...xiv Users in New Zealand.. xv Caution (New Zealand Only)... xv
1 Before Using the Machine.. 1-1
Machine Components...1-1 Operation Panel...1-4 Main Operation Panel...1-4 Facsimile Operation Panel (MF4140/MF4150 Only).1-8
LCD (Standby Mode)..1-9 Fax Mode (MF4140/MF4150 Only).1-9 Copy Mode..1-9 Scan Mode...1-9 Optional Handset (MF4140/MF4150 Only).1-10
Maintaining the Handset..1-10 Toner Cartridge...1-11 Maintaining the Toner Cartridge..1-12 Checking the toner level..1-13 Timer Settings...1-14 Setting the Sleep Mode...1-14 Setting Daylight Saving Time (MF4140/MF4150 Only)...1-17
2 Document Handling... 2-1
Document Requirements..2-1 Scanning Area...2-3 Loading Documents...2-4 On the Platen Glass..2-4 In the ADF (MF4150 Only)..2-6

3 Print Media... 3-1

Paper Requirements...3-1 Printable Area...3-2 Paper Guidelines...3-3
Loading Paper...3-4 Into the Multi-Purpose tray..3-4 Setting Paper Size and Type..3-7
4 Sending Faxes (MF4140/MF4150 Only).. 4-1
Scan Settings...4-3 Image Quality...4-3 Density...4-5 Speed Dialing...4-6 Registering Recipients for Speed Dialing.4-6 Using Speed Dialing...4-30 Manual Sending (MF4150 Only)..4-32
5 Receiving Faxes (MF4140/MF4150 Only). 5-Copying... 6-1
Scan Settings...6-3 Image Quality...6-3 Density...6-4 Zoom Ratio..6-6
7 Printing... 7-Scanning.... 8-PC Faxing (MF4140/MF4150 Only)... 9-1

10 Maintenance... 10-1

Cleaning the Machine...10-1 Exterior...10-1 Interior...10-2 Fuser Roller...10-4 Scanning area...10-5 Replacing the Toner Cartridge..10-8 Redistributing Toner...10-8 Replacing the Toner Cartridge with a New One.10-10 Transporting the Machine..10-12

Enter numbers.

Facsimile Operation Panel (MF4140/MF4150 Only)

A B C D

[Hook] key
Press when you want to dial without lifting up the optional handset or the handset of the external telephone.

[Address Book] key

Press to search pre-registered destinations under one-touch speed dialing keys or coded dialing numbers by name.

[Redial/Pause] key

Press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax number.

[R] key

Press to dial an outside line access number or an extension number when the unit is connected through a switchboard (PBX).

[Coded Dial] key

Press to perform coded dialing.
One-Touch Speed Dial keys
Press to use one-touch speed dialing (Preregistered frequently used numbers or group dialing).

LCD (Standby Mode)

Fax Mode

(MF4140/MF4150 Only)

Copy Mode

A4 TEXT/PHOTO

31/FaxOnly

SUN 10:50 STANDARD

A B C Date & Time Receive mode Image quality

A B C D E

Zoom ratio Paper size Quantity Density

Image quality

Scan Mode

SCANNING MODE

Depending on your needs, you can change the standby display which appears when the main power switch is turned on. For details, see Setting Menu, on p. 12-5. When the main power switch is turned on, the LCD displays <PLEASE WAIT> first, and then displays <INITIALIZING.> until the standby display appears. It is also possible to see the standby display without having <INITIALIZING.> shown. If the machine remains idle for one minute, the display returns to the standby mode (Auto Clear Function).
Optional Handset (MF4140/MF4150 Only)
If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line.
Use a sharp object (i.e., pen) to select the ring volume of the handset.
For how to install the handset, see Connect Telephone Cables and Install Handset, in the Starter Guide.

Maintaining the Handset

Do not leave the handset exposed to direct sunlight. Do not install the handset in hot or humid conditions. Do not spray aerosol polish on the handset as it may cause damage. Use a damp cloth to wipe clean the handset.

Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completely dry. Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF. To prevent document jams in the ADF, do not use any of the following: Wrinkled or creased paper Carbon paper or carbon-backed paper Curled or rolled paper Coated paper Torn paper Onion skin or thin paper Documents with staples or paper clips attached Paper printed with a thermal transfer printer Transparencies

Scanning Area

Make sure your documents text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.

2 mm 2 mm 2 mm

Loading Documents

On the Platen Glass

Lift up the ADF/platen glass cover.
Place your document face down.
Align the document with the appropriate paper size marks.

A4 B5 A5

A5 B5 A4
If your document does not match any of the paper size marks, align the center of your document with the arrow mark.
Gently close the ADF/platen glass cover.
The document is ready for scanning.
When closing the ADF/platen glass cover, be careful not to get your fingers caught, as this may result in personal injury. Do not press down the ADF/platen glass cover forcefully, as this may damage the platen glass and cause personal injury.
Remove the document from the platen glass when scanning is complete.

In the ADF (MF4150 Only)

Fan the document stack and even the edges.
Adjust the slide guides to the width of the documents.
Neatly place the documents face up in the document feeder tray.
When enlarging A5 or B5 originals to A4 paper, place your originals horizontally.
Do not add or remove documents while they are being scanned. When scanning is complete, remove the documents from the document delivery tray to avoid paper jams. Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly, documents can become folded or torn, which may cause paper jams. If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See Cleaning the Machine, on p. 10-1.)

Print Media

Paper Requirements

Size (W L)

A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISOC5), Oficio, Brazil-Oficio, Mexico-Oficio, Folio, GovernmentLTR, Government-LGL, Foolscap, LTR, LGL (to mm) 60 to 163 g/m2 Max. 250 sheets (Height: max. 25 mm) Max. 1 sheet

Slide the paper guides so that they fit to both sides of the paper.
If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected.
Specify the size and the type of the paper you load.
For details on how to specify the paper size and type, see Setting Paper Size and Type, on p. 3-7.
Setting Paper Size and Type
The default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper feeding tray and multi-purpose tray except for selecting the paper feeding tray or multi-purpose tray in step 3 and 6.
Press [Additional Functions]. Press [ Press [ [OK]. ] or [ ] or [ ] to select <PAPER SETTINGS>, then press [OK]. ] to select <CASSETTE> or <MP TRAY>, then press
] to select <PAPER SIZE>, then press [OK]. ] to select the paper size, then press [OK].
<A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <FOLIO>, <GOVERNMENT-LETTER>, <GOVERNMENT-LEGAL>, <FOOLSCAP>, <LTR>, <LGL>
The paper sizes available will vary depending on the country where the unit was purchased.

Press [ [OK].

] or [
] to select <CASSETTE> or <MP TRAY>, then press

Press [

] to select <PAPER TYPE>, then press [OK].
If you select <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL> or <ISO-C5> for the paper size in step 5, you cannot select the <PAPER TYPE>. Skip to step 9.
] to select the paper type, then press [OK].
You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L>*1 for Plain paper (64 g/m2 to 90 g/m2) <HEAVY PAPER> or <HEAVY PAPER H>*2 for Heavy paper (Paper feeding tray: 105 g/m2 to 128 g/ m2, Multi-purpose tray:105 g/m2 to 163 g/m2) <TRANSPARENCY> for Transparency *1 If paper curls excessively when printed with <PLAIN PAPER> selected, select <PLAIN PAPER L>. *2 If print fixing is not sufficient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.

Registering Recipients for Speed Dialing
For each recipient, you can register: Name Fax number (required)
Registering One-Touch Speed Dialing
Press [Additional Functions]. Press [ Press [ ] or [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <1-TOUCH SPD DIAL>, then press [OK].
Press a one-touch speed dialing key (01 to 07) for which you want to register the fax number, then press [OK].
You can also select a one-touch speed dialing number with [ ] or [ ].
Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK].

Ex. NAME CAN [A]

Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK].
Ex. TEL NUMBER ENTRY 012XXXXXXX_
To register another one-touch speed dialing key, repeat the procedure from step 4.
Editing One-Touch Speed Dialing
Press the one-touch speed dialing key (01 to 07) you want to edit, then press [OK].
Press [ ] or [ ] repeatedly to go to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].
Enter a new character with the numeric keys, then press [OK].
Press [ ] or [ ] repeatedly to go to the wrong number, then press [Clear] to delete it.
To delete all numbers, press and hold [Clear].
Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to the standby mode.
Deleting One-Touch Speed Dialing
Press the one-touch speed dialing key (01 to 07) you want to delete, then press [OK].
Press [OK]. Press and hold [Clear] to delete all numbers, then press [OK].
When deleting all numbers, the registered name is cleared automatically.
Registering Coded Dialing
Press [Additional Functions]. Press [ Press [ Press [ [OK]. ] or [ ] or [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <CODED DIAL>, then press [OK]. ] to select a coded dialing code (00 to 99), then press
You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].
Ex. TEL NUMBER ENTRY 012XXXXXXX _
If you register another coded dialing number, repeat the procedure from step 4.

Editing Coded Dialing

Press [Additional Functions]. Press [ Press [ ] or [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <CODED DIAL>, then press [OK].
Press [ ] or [ ] to select the coded dialing code (00 to 99) that you want to edit, then press [OK].

Deleting Coded Dialing

Press [ ] or [ ] to select the coded dialing code (00 to 99) that you want to delete, then press [OK].
Registering Group Dialing
Press [Additional Functions]. Press [ Press [ ] or [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK].
Specify an empty one-touch speed dialing key that you want to set as the group dial, then press [OK].
For details on selecting a one-touch speed dialing key, see Registering One-Touch Speed Dialing, on p. 4-7.
Enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [OK].

Ex. NAME CANON GROUP [A]

Select the speed dialing numbers you want to register in the group (max. 50 destinations) until all destinations are registered, then press [OK].
The speed dialing number refers to the one-touch dialing number or coded dialing code under which the fax/telephone number is registered. To enter a number stored under a one-touch speed dialing key, press the desired one-touch speed dialing key(s). To enter a number stored under a coded dialing code, press [Coded Dial], then enter the two-digit code for the number with the numeric keys. For multiple entries, press [Coded Dial] between each entry.
You can review the destinations which have been already entered with [
Adding New Destination to Group
Press [Additional Functions]. Press [ Press [ Press [ ] or [ ] or [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to edit, then press [OK].

The group name appears.

Press [OK]. Select the speed dialing number you want to add to the group, then press [OK].
For details on entering the speed dialing number, see Registering Group Dialing, on p. 4-21.
Deleting Destination from Group
Press [Additional Functions]. Press [ Press [ Press [ ] or [ ] or [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to delete, then press [OK].

Press [OK].

Press [ ] or [ from the group. Press [Clear].
] to display the speed dial number you want to delete

Repeat steps 6 and 7 if you want to delete another speed dialing number, then press [OK]. Press [Stop/Reset] to return to the standby mode.

Changing Group Name

To delete the entire character, press and hold [Clear].
Enter a new name with the numeric keys, then press [OK]. Press [OK]. Press [Stop/Reset] to return to the standby mode.

Deleting Group Dialing

] to display a speed dial number.
Press [Clear]. Repeat steps 6 and 7 until all speed dial numbers are deleted, then press [OK].
When deleting all speed dial numbers, the group name is cleared automatically.

Using Speed Dialing

Follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (See Chapter 4, Reports and Lists (MF4140/MF4150 Only), in the Advanced Guide.)
Using One-Touch Speed/Group Dialing
Place the document on the platen glass or load it in the ADF. Press [FAX]. Adjust any necessary settings for your document.
For details, see Scan Settings, on p. 4-3.
Press the desired one-touch speed or group dialing key (01 to 07). Press [Start].
When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK].

Using Coded Dialing

Press [Coded Dial]. Enter the desired two-digit code (00 to 99) with the numeric keys.
Ex. [ =012XXXXXXX 01]CANON
Manual Sending (MF4150 Only)
Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically.
You cannot use the platen glass for manual sending. You cannot use group dialing for manual sending.
Connect an optional handset or an external telephone to the machine if you want to talk to the recipient before sending a document.
For details on how to connect an optional handset or an external telephone to the machine, see Connect Telephone Cables and Install Handset (MF4140/MF4150 Only), in the Starter Guide.
Load the document in the ADF. Press [FAX]. Adjust any necessary settings for your document.
Press [Hook] or pick up the optional handset or the handset of your external telephone. Dial the recipients fax/telephone number.
Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
Talk through the handset to the recipient.
If you press [Hook] in step 5, you can pick up the handset when you hear the recipients voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 9.
Ask the recipient to set their fax machine to receive faxes. When you hear a high-pitched signal, press [Start], then hang up the handset.

Before pressing [Start] to begin copying, you can adjust scan settings to better suit the document to be scanned. These settings return to the default values if Auto Clear function is activated or if you press [Stop/Reset].
Press [COPY]. Press [Image Quality] repeatedly to select the document type.
<TEXT/PHOTO>: For documents that contain text and photos. <TEXT>: For text documents. <PHOTO>: For documents that contain fine text or photos. <TEXT/PHOTO+>: For documents that contain fine text and photos.
Copy density automatically changes to the manual mode when <TEXT/PHOTO>, <PHOTO>, or <TEXT/PHOTO+> is set.
You can adjust the density to the most appropriate level for the document either automatically or manually.

Adjusting Automatically

Press [COPY]. Press [Density] repeatedly until <AUTO> appears, then press [OK].
The image quality is automatically set to <TEXT>.

Adjusting Manually

Press [COPY]. Press [Density] repeatedly to select the manual mode.
] to adjust the copy density, then press [OK].

Preset Zoom

You can enlarge or reduce documents from one standard paper size to another.
Press [COPY]. Press [Enlarge/Reduce]. Press [
] to select the copy ratio, then press [OK].
200% MAX. 141% A5 A4 122% A5 B5 115% B5 A4 100% 86% A4 B5 81% B5 A5 70% A4 A5 50% MIN.
When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to <INCHES> or <AB>, the preset copy ratios change as follows: INCHES: 50%, 64%, 78%, 100%, 129%, 200% A: 50%, 70%, 100%, 141%, 200%

Zoom Designation

You can reduce or enlarge images by any copy ratio, in 1 % increments. The available copy ratios are from 50 % to 200 %.
Press [COPY]. Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK].

Ex. ZOOM 50-200% 100% +

You can also use [ ] or [ ] to adjust the zoom ratio. To increase the zoom ratio, press [ To decrease the copy ratio, press [ ].
To return the copy ratio to 100%, press [Stop/Reset].
Follow this procedure to print a document from your computer. Make sure that the printer driver is installed. For details on printer driver settings, see Online Help.

Start the Print Command

Select the Printer
From an open document on an application, click [File] > [Print].
Select the printer icon for the machine ([Canon MF4100 Series UFRII LT]).

Adjust Preferences

Print the Document
Click [Preferences] or [Properties] to open the dialog box. After finished, click [OK].

Click [Print] or [OK].

You want to cancel printing: See Chapter 3, System Monitor, in the Advanced Guide.
Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanner driver settings, see the Scanner Driver Guide (in the User Software CD).

Transporting the Machine

Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance.
Turn off the main power switch. Disconnect the power cord and all the cables from the back of the machine. Lift the scanning platform until it is locked (A), and open the printer cover (B).
Remove the dust cover from the paper feeding tray.
Push the paper guide rail, and then close the paper feeding tray.
Remove the paper from the paper feeding tray.
Detach the Document feeder tray (MF4150 Only).
Store the dust cover inside the machine.
Fold the paper stopper, and then push the output tray extension into the machine.
Make sure all the covers are closed. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below.
Do not lift the machine by any of its attachments. Dropping the machine can cause personal injury. If you have a back problem, make sure to check the weight of this machine before carrying. (See Specifications, on p. 13-1.)

Troubleshooting

Clearing Jams
When <CHECK DOCUMENT>, <PAPER JAM> or <PAPER JAM/OPEN REAR COVER> appears on the LCD display, remove jammed paper from the machine first, then from the paper feeding tray or multi-purpose tray if necessary. Check the following if you experience repeated paper jams: Fan and tap the paper stack on a flat surface before loading it in the machine. Check that the paper you are using meets the requirements for use. (See Print Media, on p. 3-1.) Make sure you have removed any scraps of paper from the inside of the machine.
When removing jammed documents or paper, take care not to cut your hands on the edges of the document or paper. When removing jammed paper or when inspecting the inside of the machine, do not allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this may result in burns or electrical shock. If you tear the paper, remove any torn pieces to avoid further jams. If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner.
Document Jams (MF4150 Only)
When <CHECK DOCUMENT> appears on the LCD display, remove a jammed document from the ADF.

LOAD CORRECT PAPER

The size of the paper in the paper feeding tray or multipurpose tray is different from that of the paper specified in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu.

Message LOAD PAPER

Description No paper is loaded in the paper feeding tray or multipurpose tray, or not inserted correctly.
Action Load paper in the paper feeding tray or multi-purpose tray. (See Loading Paper, on p. 3-4.) Make sure the paper stack in the paper feeding tray does not exceed the capacity of the paper feeding tray. Load paper in the multipurpose tray one by one. If you load paper while making copies, do not load a different paper size. On the second line in the LCD the message <CASSETTE> or <MP TRAY> and the paper size may appear. In this case, load the corresponding paper in the paper feeding tray or multi-purpose tray. The error is automatically released after two seconds, and the machine automatically prints out the lost report that shows the records still existing in the activity report.

LOST IMAGE*

The data in memory was lost when the machine was turned on.

Message MEMORY FULL

Description The number of the scanned document that can be stored in memory reached the maximum. The machines memory is full of scanned documents when you use the sort copy function. The toner cartridge is almost empty. If <CONT. PRINTING> is set to <OFF> in the <PRINTER SETTINGS> of the <FAX SETTINGS> menu, the Fax printing and printing reports are interrupted when the <OUT OF TONER/ CHANGE TONER> appears. Paper jams have occurred in the machine.
Action Divide the document and copy each part separately.
OUT OF TONER CHANGE TONER*
Replace with a new toner cartridge. If you want to continue printing without replacing the toner cartridge, set <CONT. PRINTING> to <ON> in the <PRINTER SETTINGS> of the <FAX SETTINGS> menu. However, the toner cartridge is almost empty, so you should replace the toner cartridge with a new one. Clear the paper jam (See Clearing Jams, on p. 11-1.) and reload paper in the paper feeding tray or multipurpose tray. Then reset the machine by opening the printer cover and then closing it.

PAPER JAM

Message PAPER JAM OPEN REAR COVER
Description Paper jams have occurred in the machine when making two-sided coping or twosided printing.
Action Clear the paper jam (See Clearing Jams, on p. 11-1.) and reload paper in the paper feeding tray or multipurpose tray. Then reset the machine by opening the printer cover and then closing it. Wait until the message disappears.

PLEASE WAIT

This message appears when the main power switch is turned on or when the machine is not ready for printing. Paper is loaded in the multipurpose tray.

NOT AVAILABLE

You pressed the one-touch speed dialing key that has already been registered, when you specify a onetouch speed dialing key as the group dial.

Message NOT REGISTERED

Description No recipient is registered in the selected speed dialing key or code.
Action Select a registered key or code. For more information, Registering One-Touch Speed Dialing, on p. 4-7 or Registering Coded Dialing, on p. 4-14. Load correct paper size in the paper feeding tray, replace the toner cartridge, or clear the paper jams. For more information, see the following: Loading Documents, on p. 2-4. Replacing the Toner Cartridge with a New One, on p. 10-10. Clearing Jams, on p. 11-1. Select a different one-touch speed dialing key.

RECEIVED IN MEMORY

The received fax documents or the reports are in memory because paper or toner ran out, paper jams occurred, or incorrect paper size was loaded.
REGISTERING KEY CANNOT REGISTER
The selected one-touch speed dialing key is already used as the group dialing key it is being assigned to.

Printer

Message CANCEL : SYS.MONITOR Description Appears alternately with other messages. Action Varies by the message that appears. For details, see the explanation for the message (i.e., <LOAD CORRECT PAPER>). To cancel printing from a computer, see Chapter 3, "System Monitor," in the Advanced Guide. Check if the software is installed properly or if the printer cable is properly connected. No action required. Wait for printing to finish.
PRINTER DATA ERROR CHECK PRINTER
The data from the PC was not printed.

PRINTING

The printer is processing a print job.
Error Codes (MF4140/MF4150 Only)
An error code is a four-digit code displayed in the bottom row of a TX Report or an RX Report when an error occurs.
JOB NO. 0001 TYPE TX NO. 001 DESTINATION TEL/ID WEST-00A0:TX CANCEL DATE 04/10 TIME 16:00 PAGE 002 TIME USE 0221 MODE ECM RESULT NG

Error Code

For details on TX Report and RX Report, see Chapter 4, Reports and Lists (MF4140/ MF4150 Only), in the Advanced Guide. See the table below for individual error codes.
Error Code Description The sender may not be using a G3 fax machine. Reception was manually canceled on the machine. The machines memory is full. The recipients machine did not respond within 35 seconds. Action Make sure the senders machine is compatible with your machine. Ask the sender to resend the document if necessary. Print, send, or delete any documents stored in memory. Resend the document. Ask the other party to check their machine. If you are making an overseas call, add a pause to the number. Ask the recipient to make sure that paper is loaded in their machine.

The recipients machine has run out of paper.
Error Code 00A0 00A1 00FF
Description Transmission was manually canceled on the machine. There is a document jam. All redialing attempts have failed.
Action Resend the document if necessary. Clear the document jam. Check if the recipients number is correct or the telephone cable is properly connected, and try again.
If You Cannot Solve a Problem
If you cannot solve the problem after having referred to the information in this chapter, contact your local authorized Canon dealer or the Canon help line. Please have the following information ready when you contact Canon: Product name (imageCLASS MF4122/MF4140/MF4150) Serial number (On the label located at the back of the machine) Place of purchase Nature of problem Steps you have taken to solve the problem and the results
If the machine makes strange noises, emits smoke or odd odor, turn off the main power switch immediately, disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself.
Attempting to repair the machine yourself may void the limited warranty.

Machine Settings

You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out Users Data List.
Printing Users Data List (MF4140/MF4150 Only)
Press [Additional Functions]. Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK].
] to select <LIST PRINT>, then press [OK]. ] to select <USERS DATA LIST>, then press [OK].
Accessing the Setting Menu
Press [Additional Functions]. Press [ [OK]. ] or [ ] to select the menu you want to access, then press
<PAPER SETTINGS> <COMMON SETTINGS> <COPY SETTINGS> <TIMER SETTINGS> <FAX SETTINGS>* <BROADCAST>* <ADDRESS BOOK SET.>* <ADJUST./CLEANING> <REPORT SETTINGS>* * MF4140/MF4150 Only
] to select a submenu, then press [OK].
To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to the standby mode.
Press [Stop/Reset] to exit from the menu. If you press [Stop/Reset] before pressing [OK], the setting will not be registered.

Setting Menu

Depending on the country of purchase, some settings may not be available. The menus described in this section are based on the model MF4150. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary.

PAPER SETTINGS

Setting Item 1 CASSETTE 2 MP TRAY Description Sets the paper type and size on the paper feeding tray. (See Setting Paper Size and Type, on p. 3-7.) Sets the paper type and size on the multi-purpose tray. (See Setting Paper Size and Type, on p. 3-7.)

COMMON SETTINGS

Setting Item 1 DEFAULT SETTINGS Description Selects which standby display appears when the main power switch is turned on. COPY FAX* SCAN Sets whether to reduce toner consumption. OFF ON Selects the language on the display. (See Specifications, on p. 13-1.)

2 TONER SAVER MODE

3 DISPLAY LANGUAGE
4 VOLUME CONTROL* Sets volumes for machine beeps in four levels. NORMAL HIGH OFF LOW Sets the calling volume. Sets the line monitor volume. Sets the keypad volume. Sets the alarm volume.
CALLING TONE MONITOR VOL. CTRL ENTRY TONE ERROR TONE *MF4140/MF4150 Only

COPY SETTINGS

Setting Item 1 STANDARD SETTINGS DENSITY Description Sets the default setting for copying. Sets the density for copying. MANUAL (1-9) AUTO*
* When <AUTO> is set, the Image Quality mode is automatically set to <TEXT>.

IMAGE QUALITY

Sets the document type for copying. TEXT/PHOTO* TEXT PHOTO* TEXT/PHOTO+*
* When <TEXT/PHOTO>, <PHOTO>, or <TEXT/PHOTO+> is set, the Density mode is automatically set to <MANUAL>.

AUTO COLLATE

Sets whether to collate the copies automatically. OFF ON
2 - SIDED Sets the type of two-sided printing. OFF ON Selects a paper size group for your machine.* AB INCHES A
* If the paper size group is changed, the available preset copy ratios will also change.

2 PAPER SIZE GROUP

TIMER SETTINGS
Setting Item 1 AUTO SLEEP Description Sets the auto sleep mode when the machine remains idle for a certain period of time. (3MIN.-30MIN.) (See Setting the Sleep Mode, on p. 1-14.) ON OFF Sets the current date and time. (See Connect Power Cord , in the Starter Guide.) Sets the date format. DD/MM YYYY YYYY MM/DD MM/DD/YYYY Sets the daylight saving time mode. (See Setting Daylight Saving Time (MF4140/MF4150 Only), on p. 1-17.) ON OFF
2 DATE&TIME SETTING* 3 DATE TYPE SELECT*

4 DAYLIGHT SV. TIME*

FAX SETTINGS (MF4140/MF4150 Only)
Setting Item 1 BASIC SETTINGS UNIT TELEPHONE # Description Registers your fax number, name, and country. Registers your fax number. (See Set the Machine for Sending Faxes (MF4140/MF4150 Only), in the Starter Guide.) Registers your name/company name. (See Set the Machine for Sending Faxes (MF4140/MF4150 Only), in the Starter Guide.) Registers your country. Sets whether to show the sender information on each page sent. ON* OFF *When <ON> is set, the information registered in <UNIT TELEPHONE #> and <UNIT NAME> are shown on each page sent. Sets the default setting for faxing. Sets the default density for faxing. (1-9) Sets the default image quality for faxing. STANDARD FINE PHOTO SUPER FINE