To check that the printer was successfully shared. Make sure the printer object in the Printers folder shows it is shared. For example, in Windows 2000, a hand is shown underneath the printer icon. Browse Network Neighborhood. Find the host name of the server and look for the shared name you assigned the printer.
Now, follow these instructions while you are at the other persons computer:
Click Start Settings Printers. Click Add Printer to launch the Add Printer wizard. Click Network Print Server. Select the network printer from the Shared printers list. If the printer is not listed, type in the path of the printer in the text box. For example:\\<server host name>\<shared printer name> The server host name is the name of the server computer that identifies it to the network. The shared printer name is the name assigned during the server installation process.
Click OK. If this is a new printer, you may be prompted to install a printer driver. If no system driver is available, then you will need to provide a path to available drivers.
Select whether you want this printer as the default printer for this client, and then click Finish.
Print a test page to verify printer installation.
Click Start Settings Printer. Select the printer you just created. Click File Properties. From the General tab, click Print Test Page. When a test page prints successfully, printer installation is complete.
NOTE: When you print Print repeating images multiple images on one Load paper in the printer before you begin your project. For help, see page 14. sheet of paper in this way, you cannot use Reduce/Enlarge. Depending on how many images you want to print per page, the printer reduces them to fit on the Using the operator panel Using the printer software page.
1 On the operator panel, press Options 1 Open the Dell All-In-One Center. For until Repeat Image displays. help, see page 7. 2 Press + to scroll to the number of The All-In-One Main Page appears. images you want to put on one sheet 2 From the Creative Tasks section, click of paper (1, 4, 9, or 16). Repeat an image several times on one 3 Press Select. page. 4 Press Color or Black to begin copying. 3 Click Preview Now to view your scanned image. 5 After your image prints, press Cancel 4 Adjust the dotted lines to fit around to return to Normal Quality. the portion of the image you want to print. 5 Click Printer Settings to select your paper size. 6 Click OK. 7 When you are finished customizing your image, click Print Now.

Scan a photograph and e-mail it to a friend
Open the Dell All-In-One Center. For help, see page 7. The All-In-One Main Page appears. From the Creative Tasks section, click E-mail an image to a friend. Follow the instructions on the screen to prepare the photo for e-mail. Click Attach Now. The New Message screen appears. Follow the instructions on the screen. Write a note to accompany the attached photograph. Click Send.
Use Optical Character Recognition
Optical Character Recognition is a software feature that turns a scanned image into editable text within a word processing program.
Open the top cover. Place the item you want to edit face down on the scanner glass. Make sure the upper left corner of the front of the item aligns with the arrow at the bottom right of the scanner. Open the Dell All-In-One Center. For help, see page 7. The All-In-One Main Page appears. From the Creative Tasks section, click Edit text found in a scanned document (OCR). Follow the instructions on your computer screen. When your document has finished processing, it will open in the program you chose. Edit your document.
Scan multiple pages or images
NOTE: You are prompted to put the next item on the scanner glass after the first one scans. 1
Open the Dell All-In-One Center. For help, see page 7. The All-In-One Main Page appears. Select your scan destination from the drop-down box. In the Scan section, click See More Scan Settings, and then click Display Advanced Scan Settings. On the Scan tab, select Scan multiple items before output. Click OK. When you are finished customizing your image, click Scan Now.
With most graphics programs, you can customize your image.
From the Dell All-In-One Center, scan your image to the image editor of your choice. Edit the image using the tools available in your program.
You may be able to: Remove red eye Crop your image Add text to your image Adjust the brightness and contrast of your image Flip or rotate your image Change colors
For help, refer to the documentation that came with your graphics program.
Using special scan features
You can use your printer software to scan in many ways. You can: Repeat images (scan to print). For help, see page 27. Autofit (scan to print). Multi-upA printer software option that lets you print multiple pages of a document on a single sheet of paper. For example, select 4-up to print reduced images of pages 1 through 4 on the first sheet of paper, images of pages 5 through 8 on the second sheet, and so on. Use Optical Character Recognition to edit text on a document. For more information, see page 28.

Click Yes until all pages you want to fax are scanned. Click No. Follow the instructions on your computer screen to send your fax.
Receiving faxes with BVRP
Click the Start button. Click All Programs. Click Classic PhoneTools or FaxTools. BVRP fax software launches. You are now ready to receive a fax.
NOTE: The computer must be turned on and BVRP FaxTools must be configured in order to receive a fax.
Viewing your faxes in BVRP
Click the Start button. Click All Programs. Click Classic PhoneTools or FaxTools. Click Fax Inbox to view received faxes. Click Fax Outbox to view sent faxes.

Using Fax Console

Click the Start button. Click Control Panel. Click Add or Remove Programs. Click Add/Remove Windows Components. Click to select Fax Services. Click Next. If prompted, insert the Microsoft Windows XP CD and click OK. Close the Welcome to Microsoft Windows XP window when it opens.
Click Finish. Close the Add/Remove Programs window.
Click the Start button. Move your mouse pointer over All Programs, then Accessories, then Communications, then Fax. Click Fax Console. The Welcome to Fax Configuration Wizard appears. Click Next. Enter any appropriate information and click Next. Select your data/fax modem in the drop-down menu under Please select the fax device. Select or de-select the Enable Send and Enable Receive check boxes as desired. Enter your TSID information and click Next. Enter your CSID information and click Next. Click to select Print it on and use the drop-down menu to the right of this field to select Dell AIO Printer A940 if you want to print all received faxes. To create an archive copy of each fax, click to select Store a copy in a folder and use the Browse button to select the desired archive location. Click Next, confirm your settings, and click Finish.
NOTE: De-selecting the 8 Enable Send check box prevents you from sending 9 faxes. Selecting the 10 Enable Receive check box allows you to receive 11 faxes. 12
Sending a one-page fax with Fax Console
Ensure that your printer is attached to a computer with a modem. Place the document you want to fax face down under the lid of the printer. Press the Fax button on the front of your printer. The Send Fax Wizard appears. Follow the instructions on your computer screen to send your fax.
Click the Start button. Move your mouse pointer over All Programs, then Dell Printers, then Dell AIO Printer A940.

SECTION 4

Tr o u b l e s h o o t i n g
Setup troubleshooting General troubleshooting Other help sources

Setup troubleshooting

If you experience problems while setting up your printer, make sure: You unlock the scanner bed. For help locating the scanner lock, see the picture of the printer on page iv. You select your language and default paper size, and then press Select on the operator panel. You only have one Dell AIO Printer A940 attached to your computer. Your operating system is compatible with your printer. The Dell AIO Printer A940 supports Windows XP and Windows 2000.

General troubleshooting

When your printer has a problem, before contacting Dell Customer Support, check the following items. If your printer is not attached to a computer, make sure: You read and follow any scrolling text Help messages on the display. The power supply is plugged into your printer and an electrical outlet.
If your printer is attached to a computer, make sure: The USB cable is securely attached to your computer and to your printer. Both your computer and your printer are on. The Dell AIO Printer A940 is set as your default printer.
Anytime your printer has a problem, make sure: Your printer is on. The scanner is unlocked. You removed the stickers and tape from the bottom of the ink cartridges. For help, see page 40. The paper is loaded correctly. You installed both of the ink cartridges. The Dell AIO Printer A940 will only work if you have both cartridges installed. For help installing the cartridges, see page 39.
Tr ou b l e s h oo t i n g
Paper misfeeds or multiple sheets feed
Make sure: You use a paper recommended for inkjet printers. You do not force the paper into the printer. You do not load too much paper in the printer. For help, see page 14. You load the paper correctly. The printer is on a flat, level surface. The paper guide rests against the left edge of the paper and does not cause the paper to bow in the paper support. You select the correct paper type and size in Print Properties, Preferences, or in the All-In-One Center.

SECTION 6

Appendix
Contacting Dell Limited Warranties and Return Policy Dell Computer Corporation Ink and Toner Cartridges Limited Warranties Dell Software License Agreement
To contact Dell electronically, you can access the following websites: www.dell.com support.dell.com (technical support) premiersupport.dell.com (technical support for educational, government, healthcare, and medium/large business customers, including Premier, Platinum, and Gold customers)
For specific web addresses for your country, find the appropriate country section in the table below.
NOTE: Toll-free numbers are for use within the country for which they are listed.
When you need to contact Dell, use the electronic addresses, telephone numbers, and codes provided in the following table. If you need assistance in determining which codes to use, contact a local or an international operator.
Country (City) International Access Code Country Code City Code Anguilla Antigua and Barbuda Argentina (Buenos Aires) International Access Code: 00 Country Code: 54 City Code: 11 Aruba Bahamas Barbados
Department Name or Service Area, Website and E-Mail Address
Area Codes, Local Numbers, and Toll-Free Numbers toll-free: 800-335-0031 1-800-805-5924 toll-free: 0-800-444-0733 0-810-444-7138 toll-free: 800-1578 toll-free: 1-866-278-6818 1-800-534-3066
General Support General Support Website: www.dell.com.ar Tech Support and Customer Care Sales Tech Support Fax Customer Care Fax General Support General Support General Support
Country (City) International Access Code Country Code City Code Belgium (Brussels) International Access Code: 00 Country Code: 32 City Code: 2
Area Codes, Local Numbers, and Toll-Free Numbers
Website: support.euro.dell.com E-mail: tech_be@dell.com E-mail for French Speaking Customers: support.euro.dell.com/be/fr/emaildell/ Technical Support Customer Care Corporate Sales Fax Switchboard toll-free: 800-10-3390 toll-free: 1-866-278-6820 toll-free: 1-800-247-9362 toll-free: 1-800-950-1329 toll-free: 1-800-847-4096 toll-free: 1-800-326-9463 toll-free: 1-800-847-4096 toll-free: 1-800-387-5757 toll-free: 1-800-387-5752 toll-free: 1-800-387-3355 1-800-805-7541 980-9-15-3978 0800-012-0435
Bolivia Brazil International Access Code: 00 Country Code: 55 City Code: 51 British Virgin Islands Canada (North York, Ontario) International Access Code: 011
General Support Website: www.dell.com/br Customer Support, Technical Support Tech Support Fax Customer Care Fax Sales General Support Online Order Status: www.dell.ca/ostatus AutoTech (automated technical support) TechFax Customer Care (Home Sales/Small Business) Customer Care (med./large business, government) Technical Support (Home Sales/Small Business) Technical Support (med./large bus., government) Sales (Home Sales/Small Business) Sales (med./large bus., government) Spare Parts Sales & Extended Service Sales

Products with missing or altered service tags or serial numbers Products for which we have not received payment
THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE (OR JURISDICTION TO JURISDICTION). DELL'S RESPONSIBILITY FOR MALFUNCITONS AND DEFECTS IN HARDWARE IS LIMITED TO REPAIR AND REPLACEMENT AS SET FORTH IN THIS WARRANTY STATEMENT. ALL EXPRESS AND IMPLIED WARRANTIES FOR THE PRODUCT, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN TIME TO THE TERM OF THE LIMITED WARRANTY PERIOD REFLECTED ON YOUR PACKING SLIP OR INVOICE. NO WARRANTIES, WHETHER EXPRESS OR IMPLIED, WILL APPLY AFTER THE LIMITED WARRANTY PERIOD HAS EXPIRED. SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THIS LIMITATION MAY NOT APPLY TO YOU. WE DO NOT ACCEPT LIABILITY BEYOND THE REMEDIES PROVIDED FOR IN THIS LIMITED WARRANTY OR FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, INCLUDING, WITHOUT LIMITATION, ANY LIABILTY FOR THIRD-PARTY CLAIMS AGAINST YOU FOR DAMAGES, FOR PRODUCTS NOT BEING AVAILABLE FOR USE, OR FOR LOST DATA OR LOST SOFTWARE. OUR LIABILITY WILL BE NO MORE THAN THE AMOUNT YOU PAID FOR THE PRODUCT THAT IS THE SUBJECT OF A CLAIM. THIS IS THE MAXIMUM AMOUNT FOR WHICH WE ARE RESPONSIBLE.
SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.
How long does this limited warranty last?
This limited warranty lasts for the time period indicated on your packing slip or invoice, except that the limited warranty on Dell-branded batteries lasts only one year and the limited warranty on the lamps for Dell-branded projectors lasts only ninety days. The limited warranty begins on the date of the packing slip or invoice. The warranty period is not extended if we repair or replace a warranted product or any parts. Dell may change the availability of limited warranties, at its discretion, but any changes will not be retroactive.
What do I do if I need warranty service?
Before the warranty expires, please call us at the relevant number listed in the following table. Please also have your Dell service tag number or order number available.
Individual Home Consumers: U.S. Only
Technical Support Customer Service
Individual Home Consumers who purchased through an Employee Purchase Program:
1-800-624-9896 1-800-624-9897
Technical Support and Customer Service
Home and Small Business Commercial Customers:

1-800-822-8965

Medium, Large, or Global Commercial Customers, Healthcare Customers, and Value Added Resellers (VARs):

1-800-456-3355

Government and Education Customers:

1-877-459-7298

Dell-Branded Memory

What if I purchased a service contract?
If your service contract is with Dell, service will be provided to you under the terms of the service agreement. Please refer to that contract for details on how to obtain service. If you purchased through us a service contract with one of our third-party service providers, please refer to that contract for details on how to obtain service.
How will you fix my product?
We use new and refurbished parts made by various manufacturers in performing warranty repairs and in building replacement parts and systems. Refurbished parts and systems are parts or systems that have been returned to Dell, some of which were never used by a customer. All parts and systems are inspected and tested for quality. Replacement parts and systems are covered for the remaining period of the limited warranty for the product you bought. Dell owns all parts removed from repaired products.
What do I do if I am not satisfied?
We pride ourselves on our great customer service. If you are not satisfied with the service you receive under this limited warranty, please let us know. We have found that the best way to resolve issues regarding our limited warranty is to work together. If, after those discussions, you are still not satisfied, we believe arbitration is the most expeditious way to resolve your concerns. Therefore, ANY CLAIM, DISPUTE, OR CONTROVERSY (WHETHER IN CONTRACT, TORT, OR OTHERWISE, WHETHER PREEXISTING, PRESENT, OR FUTURE, AND INCLUDING STATUTORY, COMMON LAW, INTENTIONAL TORT, AND EQUITABLE CLAIMS) AGAINST DELL arising from or relating to this limited warranty, its interpretation, or the breach, termination, or validity thereof, the relationships which result from this limited warranty (including, to the full extent permitted by applicable law, relationships with third parties), Dell's advertising, or any related purchase SHALL BE RESOLVED EXCLUSIVELY AND FINALLY BY BINDING ARBITRATION ADMINISTERED BY THE NATIONAL ARBITRATION FORUM (NAF) under its Code of Procedure then in effect (available via the Internet at www.arb-forum.com/ or via telephone at 1-800-474-2371). The arbitration will be limited solely to the dispute or controversy between you and Dell. Any award of the arbitrator(s) shall be final and binding on each of the parties, and may be entered as a judgment in any court of competent jurisdiction. Information may be obtained and claims may be filed with the NAF at P Box 50191,.O. Minneapolis, MN 55405. This provision applies only to individual home consumers and consumers who purchased through an employee purchase program. It does not apply to small, medium, large, and global commercial customers or government, education, and healthcare customers.

May I transfer the limited warranty?
Limited warranties on systems may be transferred if the current owner transfers ownership of the system and records the transfer with us. The limited warranty on Dell-branded memory may not be transferred. You may record your transfer by going to Dell's website: If you are an Individual Home Consumer, go to www.dell.com/us/en/dhs/topics/sbtopic_015_ccare.htm If you are a Home Office, Small, Medium, Large, or Global Commercial Customer, go to www.dell.com/us/en/biz/topics/sbtopic_ccare_nav_015_ccare.htm If you are a Government, Education, or Healthcare Customer, or an Individual Home Consumer who purchased through an employee purchase program, go to www.dell.com/us/en/pub/topics/sbtopic_015_ccare.htm
If you do not have Internet access, call your customer care representative or call 1-800-624-9897.
"Total Satisfaction" Return Policy (U.S. Only)
We value our relationship with you and want to make sure that you're satisfied with your purchases. That's why we offer a "Total Satisfaction" return policy for most products that youthe end-user customerpurchase directly from Dell. Under this policy, you may return to Dell products that you purchased directly from Dell for a credit or a refund of the purchase price paid, less shipping and handling and applicable restocking fees as follows: New Hardware Products and Accessories All new hardware, accessories, parts, and unopened software still in its sealed package, excluding the products listed below, may be returned within thirty days from the date on the packing slip or invoice. To return applications software or an operating system that has been installed by Dell, you must return the entire computer. A different return policy applies to nondefective products purchased through Dell's Software and Peripherals division by customers of our Small and Medium Business divisions. Those products may be returned within thirty days from the date on the packing slip or invoice, but a fifteen percent (15%) restocking fee will be deducted from any refund or credit. The "Total Satisfaction" Return Policy and Software and Peripherals division return policy are not available for Dell | EMC storage products, EMC-branded products, or enterprise software. Reconditioned or Refurbished Dell-Branded Hardware Products and Parts All reconditioned or refurbished Dell-branded server and storage products may be returned within thirty days from the date on the packing slip or invoice. All other reconditioned or refurbished Dell-branded hardware products and parts may be returned within fourteen days of the date on the packing slip or invoice.

We will pay to ship the part to you if you use an address in Canada. Otherwise, we will ship the part freight collect. We will also include a prepaid shipping container with each replacement part for your use in returning the replaced part to us. NOTE: Before you replace parts, make sure to back up the data on the hard drive(s) and any other storage device(s) in the product(s). We are not responsible for lost or corrupted data.
If your service contract is with Dell, service will be provided to you under the terms of the service contract. Please refer to that contract for details on how to obtain service. Dell's service contracts can be found online at www.dell.ca or by calling Customer Care at 1-800-847-4096. If you purchased through us a service contract with one of our third-party service providers, please refer to that contract (mailed to you with your packing slip or invoice) for details on how to obtain service.
We pride ourselves on our great customer service. If you are not satisfied with the service you receive under this limited warranty, please let us know. We have found that the best way to resolve issues regarding our limited warranty is to work together. If, after those discussions, you are still not satisfied, we believe arbitration is the most expeditious way to resolve your concerns. Therefore, ANY CLAIM, DISPUTE, OR CONTROVERSY (WHETHER IN CONTRACT, TORT, OR OTHERWISE, WHETHER PREEXISTING, PRESENT OR FUTURE, AND INCLUDING STATUTORY, COMMON LAW, INTENTIONAL TORT, AND EQUITABLE CLAIMS) AGAINST DELL arising from or relating to this limited warranty, its interpretation, or the breach, termination or validity thereof, the relationships which result from this limited warranty (including, to the full extent permitted by applicable law, relationships with third parties), Dell's advertising, or any related purchase SHALL BE RESOLVED EXCLUSIVELY AND FINALLY BY BINDING ARBITRATION ADMINISTERED BY THE NATIONAL ARBITRATION FORUM (NAF) under its Code of Procedure then in effect (available via the Internet at www.arb-forum.com/, or via telephone at 1-800-474-2371). The arbitration will be limited solely to the dispute or controversy between you and Dell. Any award of the arbitrator(s) shall be final and binding on each of the parties, and may be entered as a judgment in any court of competent jurisdiction. Information may be obtained and claims may be filed with the NAF at P Box 50191,.O. Minneapolis, MN 55405.
Limited warranties on systems may be transferred if the current owner transfers ownership of the system and records the transfer with us. The limited warranty on Dell-branded memory may not be transferred. You may record your transfer by going to Dells website: For Canada-purchased computers (in-country transfers) and to transfer from one customer to another, go to www.dell.ca/ca/en/gen/topics/segtopic_ccare_nav_013_ccare.htm For out-of-country transfers (outside of the original country of purchase), go to www.dell.com/us/en/biz/topics/sbtopic_ccare_nav_016_ccare.htm

Dell-Branded Peripheral Products
Dell does provide a limited warranty for new Dell-branded peripheral products (products for which Dell is listed as the manufacturer) such as monitors, batteries, memory, docking stations, and projectors). To determine which limited warranty applies to the product you purchased, see the Dell packing slip or invoice and/or the product documentation that accompanied your product. Descriptions of Dell's limited warranties are described in preceding sections.

Return Policy

If you are an end-user customer who bought Dell Software and Peripherals products directly from a Dell company, you may return Dell Software and Peripherals products that are in as-new condition to Dell up to 30 days from the date on the packing slip or invoice for a refund of the product purchase price if already paid. This refund will not include any shipping and handling charges shown on your packing slip or invoice; you are responsible for those. To return products, you must call Dell Customer Service at 1-800-387-5759 to receive a Credit Return Authorization Number. You must ship the Dell Software and Peripherals products back to Dell in their original manufacturer's packaging (which must be in as-new condition), prepay shipping charges, and insure the shipment or accept the risk of loss or damage during shipment. To qualify for refund or replacement, returned products must be in as-new condition, software products must be unopened, and all of the manuals, floppy disk(s), CD(s), power cables, and other items included with a product must be returned with it.
One-Year End-User Manufacturer Guarantee (Latin America and the Caribbean Only)

Guarantee

Dell Computer Corporation ("Dell") warrants to the end user in accordance with the following provisions that its branded hardware products, purchased by the end user from a Dell company or an authorized Dell distributor in Latin America or the Caribbean, will be free from defects in materials, workmanship, and design affecting normal use, for a period of one year from the original purchase date. Products for which proper claims are made will, at Dells option, be repaired or replaced at Dells expense. Dell owns all parts removed from repaired products. Dell uses new and reconditioned parts made by various manufacturers in performing repairs and building replacement products.

Exclusions

This Guarantee does not apply to defects resulting from: improper or inadequate installation, use, or maintenance; actions or modifications by unauthorized third parties or the end user; accidental or willful damage; or normal wear and tear.

Making a Claim

Claims must be made in Latin America or the Caribbean by contacting the Dell point of sale within the guarantee period. The end user must always supply proof of purchase, indicating name and address of the seller, date of purchase, model and serial number, name and address of the customer, and details of symptoms and configuration at the time of malfunction, including peripherals and software used. Otherwise, Dell may refuse the guarantee claim. Upon diagnosis of a warranted defect, Dell will make arrangements and pay for ground freight and insurance to and from Dells repair/replacement center. The end user must ensure that the defective product is available for collection properly packed in original or equally protective packaging together with the details listed above and the return number provided to the end user by Dell.
Limitation and Statutory Rights
Dell makes no other warranty, guarantee or like statement other than as explicitly stated above, and this Guarantee is given in place of all other guarantees whatsoever, to the fullest extent permitted by law. In the absence of applicable legislation, this Guarantee will be the end users sole and exclusive remedy against Dell or any of its affiliates, and neither Dell nor any of its affiliates shall be liable for loss of profit or contracts, or any other indirect or consequential loss arising from negligence, breach of contract, or howsoever.
This Guarantee does not impair or affect mandatory statutory rights of the end user against and/or any rights resulting from other contracts concluded by the end user with Dell and/or any other seller. Dell World Trade LP One Dell Way, Round Rock, TX 78682, USA Dell Computadores do Brasil Ltda (CNPJ No. 72.381.189/0001-10)/ Dell Commercial do Brasil Ltda (CNPJ No. 822/0001-40) Avenida Industrial Belgraf, 400 92990-000 - Eldorado do Sul RS - Brasil Dell Computer de Chile Ltda Coyancura 2283, Piso 3- Of.302, Providencia, Santiago - Chile Dell Computer de Colombia Corporation Carrera 7 #115-33 Oficina 603 Bogota, Colombia Dell Computer de Mexico SA de CV Paseo de la Reforma 2620 - 11 Piso Col. Lomas Altas 11950 Mxico, D.F.

Limited Warranty

Dell warrants that the Software disks will be free from defects in materials and workmanship under normal use for ninety (90) days from the date you receive them. This warranty is limited to you and is not transferable. Any implied warranties are limited to ninety (90) days from the date you receive the Software. Some jurisdictions do not allow limits on the duration of an implied warranty, so this limitation may not apply to you. The entire liability of Dell and its suppliers, and your exclusive remedy, shall be (a) return of the price paid for the Software or (b) replacement of any disk not meeting this warranty that is sent with a return authorization number to Dell, at your cost and risk. This limited warranty is void if any disk damage has resulted from accident, abuse, misapplication, or service or modification by someone other than Dell. Any replacement disk is warranted for the remaining original warranty period or thirty (30) days, whichever is longer. Dell does NOT warrant that the functions of the Software will meet your requirements or that operation of the Software will be uninterrupted or error free. You assume responsibility for selecting the Software to achieve your intended results and for the use and results obtained from the Software. DELL, ON BEHALF OF ITSELF AND ITS SUPPLIERS, DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, FOR THE SOFTWARE AND ALL ACCOMPANYING WRITTEN MATERIALS. This limited warranty gives you specific legal rights; you may have others, which vary from jurisdiction to jurisdiction. IN NO EVENT SHALL DELL OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR OTHER PECUNIARY LOSS) ARISING OUT OF USE OR INABILITY TO USE THE SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Because some jurisdictions do not allow an exclusion or limitation of liability for consequential or incidental damages, the above limitation may not apply to you.
U.S. Government Restricted Rights
The software and documentation are "commercial items" as that term is defined at 48 C.F.R. 2.101, consisting of "commercial computer software" and "commercial computer software documentation" as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government end users acquire the software and documentation with only those rights set forth herein. Contractor/manufacturer is Dell Products, L.P One Dell Way, Round Rock, Texas 78682.,

Faxing
In order to send and receive faxes with your printer: Your computer must have faxing software installed and configured. You may use BVRP Classic Phone Tools/FaxTools or Microsoft Fax Console. See "Using BVRP fax software" on page 2 to use BVRP. See "Using Fax Console" on page 5 to use Fax Console.
Your computer must be equipped with a data/fax modem. An active telephone line must be connected to the line-in connector of your data/fax modem. Your printer must be connected to the computer with a USB cable.
USB cable NOTE: A data/fax modem is not built into your printer. NOTE: DSL (digital subscriber line), ISDN (integrated services digital network) and cable modems are not fax modems and are not supported.

computer connector

printer connector
w w w. d e l l. c o m / s u p p l i e s | s u p p o r t. d e l l. c o m

Using BVRP fax software

Installing BVRP fax software
Click the Start button. Click All Programs. A list of your installed software appears. Check for any entry referring to Classic PhoneTools or FaxTools. If you have either of these entries, skip to Configuring BVRP fax software. Click on the desktop. The All Programs window closes. Insert the Dell Personal All-In-One Printer A940 Drivers and Utilities CD. An installation window appears. Click Cancel, click the Start button, and then click My Computer. Right-click the CD Drive icon. A drop-down menu appears. Click Explore. Double-click the Fax folder. Double-click the appropriate language folder. Double-click the Setup icon. The Installation Wizard appears. Follow the instructions on your computer screen to complete the installation.
Configuring BVRP fax software
NOTE: Fax service is set by default to automatically answer your phone line after two rings if you click to select the Enable Receive check box. Change these settings as desired. 3
Click the Start button. Click All Programs. Click FaxTools or Classic PhoneTools. The fax configuration wizard begins. Click Next.
Read the license agreement, and then click Yes to continue. Enter your name and company name. Click Next. Enter an identifier, phone number, and fax number. Click Next, click Next, and click Next again. Click Finish. BVRP fax software launches. Select your country, enter your area code, and enter any number you must press first before getting to an outside line. Click OK. Select your location and click OK. Click Next, click Next, select your modem, and click Next again. Click Next, click Next, and then click Finish.
Sending a one-page fax with BVRP
Ensure that your printer is attached to a computer with a data/fax modem. Place the document you want to fax face down under the lid of the printer. Press the Fax button on the front of the printer. BVRP fax software launches. Follow the instructions on your computer screen to send your fax.
Sending a multiple-page fax with BVRP
Click the Start button. Move your mouse pointer over All Programs, then Dell Printers, and then Dell AIO Printer A940. Click Dell All-In-One Center. Click See More Scan Settings. Click Display Advanced Scan Settings. Click to select Scan multiple items before output. Click OK.
Select Fax from the Send scanned image to drop-down menu. Place the document you want to fax face down under the lid of the printer. Click Preview Now. A preview of your document appears. Adjust your document and repeat if necessary.
Click Yes until all pages you want to fax are scanned. Click No. Follow the instructions on your computer screen to send your fax.
Receiving faxes with BVRP
NOTE: The computer must be turned on and BVRP FaxTools must be configured in order to receive a fax. 3
Click the Start button. Click All Programs. Click Classic PhoneTools or FaxTools. BVRP fax software launches. You are now ready to receive a fax.
Viewing your faxes in BVRP
Click the Start button. Click All Programs. Click Classic PhoneTools or FaxTools. Click Fax Inbox to view received faxes. Click Fax Outbox to view sent faxes.

Using Fax Console

Installing Fax Console
Click the Start button. Click Control Panel. Click Add or Remove Programs. Click Add/Remove Windows Components. Click to select Fax Services. Click Next. If prompted, insert the Microsoft Windows XP CD and click OK. Close the Welcome to Microsoft Windows XP window when it opens.
Click Finish. Close the Add/Remove Programs window.

Configuring Fax Console

Click the Start button. Move your mouse pointer over All Programs, then Accessories, then Communications, then Fax. Click Fax Console. The Welcome to Fax Configuration Wizard appears. Click Next. Enter any appropriate information and click Next. Select your data/fax modem in the drop-down menu under Please select the fax device. Select or de-select the Enable Send and Enable Receive check boxes as desired.

NOTE: De-selecting the 8 Enable Send check box prevents you from sending 9 faxes. Selecting the 10 Enable Receive check box allows you to receive 11 faxes. 12
Enter your TSID information and click Next. Enter your CSID information and click Next. Click to select Print it on and use the drop-down menu to the right of this field to select Dell AIO Printer A940 if you want to print all received faxes. To create an archive copy of each fax, click to select Store a copy in a folder and use the Browse button to select the desired archive location. Click Next, confirm your settings, and click Finish.
Sending a one-page fax with Fax Console
Ensure that your printer is attached to a computer with a modem. Place the document you want to fax face down under the lid of the printer. Press the Fax button on the front of your printer. The Send Fax Wizard appears. Follow the instructions on your computer screen to send your fax.
Sending a multiple-page fax with Fax Console
Click the Start button. Move your mouse pointer over All Programs, then Dell Printers, then Dell AIO Printer A940. Click Dell All-In-One Center. Click See More Scan Settings. Click Display Advanced Scan Settings. Click to select Scan multiple items before output, and click OK. Select Fax from the Send scanned image to drop-down menu. Place the document you want to fax face down under the lid of the printer. Click Preview Now. A preview of your document appears. Adjust your document and repeat if necessary.
Click Yes until all pages you want to fax are scanned. Click No.
Follow the instructions on your computer screen to send your fax.
Receiving faxes with Fax Console
Click the Start button. Move your mouse pointer over All Programs, then Accessories, then Communications, then Fax. Click Fax Console. You are now ready to receive a fax if you selected the Enable Receive check box when configuring Fax Console.
Viewing faxes with Fax Console
Click the Start button. Move your mouse pointer over All Programs, then Accessories, then Communications, then Fax. Click Fax Console. Received faxes can be viewed in the Inbox. Sent faxes can be viewed in Sent Items.

Fax troubleshooting

If you are having trouble sending or receiving a fax, ensure that: Your computer is equipped with a working data/fax modem. An active phone line is connected to the line-in connector of your data/fax modem. Faxing software is installed and configured. Your printer is connected to the computer with a USB cable.