HP LaserJet 9040/9050

User Guide
hp LaserJet 9040/9050 series printers
Copyright and License 2005 Copyright Hewlett-Packard Development Company, L.P. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Publication number: Q3721-90940 Edition 1, 02/2005
Trademark Credits Adobe, Acrobat, and PostScript are trademarks of Adobe Systems Incorporated. ENERGY STAR is a U.S. registered mark. HP-UX Release 10.20 and HP-UX Release 11.00 and later on all HP 9000 computers are Open Group UNIX products, Linux is a U.S. registered trademark of Linus Torvalds. Microsoft, Windows and Windows NT are U.S. registered trademarks of Microsoft Corporation. UNIX is a registered trademark of The Open Group.

Contents

1 Printer basics
Features and benefits of the printer.7 Parts or accessories.10 External view of printer and accessories.14 Layout and basic operation of the control panel.15 Interpreting control-panel lights.16 Using control-panel menus.16 Paper-handling status LED interpretation.17 Printer software.18 Software features.18 Printer drivers.19 Software for Macintosh computers.22 Installing the printing system software.23 Uninstalling the software.26 Software for networks.27 HP Web Jetadmin.27 Communicating by using an optional HP Jetdirect print server.29 Communicating by using the HP Jetdirect embedded print server.29 Embedded Web server.30 Using the embedded Web server.30 HP Toolbox.31 Supported operating systems.31 To view the HP Toolbox.31 HP Toolbox sections.31 Help system.33

2 Printing tasks

Loading input trays.36 Loading optional Tray 1.36 To load optional Tray 1 when the same paper is used for multiple print jobs.37 Loading Trays 2, 3, and 4.39 Loading custom-size paper in Trays 2, 3, and 4.45 Configuring the trays by using the Paper Handling menu.47 Orienting media.49 Basic printing instructions.54 Selecting the output bin.55 Selecting an output location.56 Printing envelopes.57 Using the optional 3,000-sheet stacker.60 Output features.60 Using the optional stacker/stapler.60 Selecting the stapler.60 Loading staples.61 Using the optional multifunction finisher.63 Output features.63 Using the stapler.63 Loading staples.64 Making booklets.66 Using the optional 8-bin mailbox.68 Output features.68 ENWW Contents iii
Printing both sides of paper (duplexing). 68 Printing on special paper. 70 Printing on letterhead, prepunched paper, or preprinted paper (single-sided). 70 Printing on letterhead, prepunched paper, or preprinted paper (double-sided). 70 Printing labels. 70 Printing on transparencies. 71 Guidelines for custom-size paper, card stock, and heavy paper. 71 Printing full-bleed images. 71

Optional 3,000-sheet stacker: A stacking device.
Optional 3,000-sheet stacker/stapler: Provides multiposition stapling for up to 50 sheets of paper per job, or equivalent job height of 5 mm (depending on paper thickness). Upper bin (face-up): Holds up to 100 sheets of paper. Lower bin (face-down): Holds up to 3,000 sheets of paper.
Optional Multifunction finisher: Provides 1,000 sheets of stacking capacity, stapling for as many as 50 sheets of paper per document, plus folding and saddle stitching of booklets that contain up to 10 sheets of paper. 8 Chapter 1 Printer basics Upper bin (straight paper path): Holds up to 1,000 sheets of paper. Lower booklet bin: Holds up to 50 booklets. ENWW
Optional 8-bin mailbox: A stacker, collator, or job separator that also provides eight mailboxes that can be assigned to individual users or workgroups for easy identification and retrieval. The mailbox can stack 2,000 sheets of A4- or Letter-size paper in all the bins. Upper bin (face-up): Holds up to 125 sheets of paper. Bins 1 through 8 (face-down): Each holds up to 250 sheets of paper.

Connectivity

HP Jetdirect EIO print server cards Universal serial bus (USB), serial, and LocalTalk Fast Ethernet 10/100TX Wireless 802.11b
Parallel B connection Local area network (LAN)-connector (RJ-45) for the embedded print server (standard on the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn)

Environmental features

The Sleep setting saves energy (meets ENERGY STAR guidelines, Version 3.0)
See Protecting the environment for more information.

Firmware updates

Use information from the HP Web site to upgrade the printer and system firmware. To download the latest firmware, go to www.hp.com/go/lj9040_firmware or to www.hp.com/go/ lj9050_firmware and follow the onscreen instructions. To easily send firmware updates to multiple printers, use the HP Web Jetadmin software (go to www.hp.com/go/webjetadmin). Note The firmware for the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn includes the networking modules.
Optional HP EIO hard disk
The EIO hard disk accessory can be used to store selected print jobs, support RIP ONCE technology, and permanently store downloaded fonts and forms in the printer. Unlike standard printer memory, many items on the EIO hard disk remain in the printer even when the printer is turned off. Fonts downloaded to the EIO hard disk are available to all users of the printer. The EIO hard disk can be write-protected through software for additional security. Use the device storage manager applet in HP Web Jetadmin to delete files and manage fonts on a mass-storage device. See Embedded Web server. For more information, see the printer software Help. Hewlett-Packard Company occasionally introduces new software tools for use with your printer and accessories. These tools are available from the Internet. For more information, go to www.hp.com/support/lj9050_lj9040. Macintosh users Use the HP LaserJet Utility to download fonts and files. For more information, see HP LaserJet Utility or the HP LaserJet Utility Guide online Help that is included with your HP LaserJet Utility software.

24 Chapter 1 Printer basics
Installing Macintosh printing system software for networks
This section describes how to install Macintosh printing system software. The printing system software supports Mac OS versions 8.6 through 9.2.x, Mac OS version 10.1, and later. The printing system software includes the following components:
PostScriptR Printer Description (PPD) files The PPDs, in combination with the PostScript printer drivers, provide access to printer features. An installation program for the PPDs and other software is provided on the CDROM that came with the printer. Use the Apple LaserWriter 8 printer driver that comes with the computer.
HP LaserJet Utility The HP LaserJet Utility provides access to features that are not available in the printer driver. Use the illustrated screens to select printer features and complete the following tasks with the printer: Name the printer. Assign the printer to a zone on the network. Assign an IP to the printer. Download files and fonts. Configure and set the printer for IP or AppleTalk printing.
The HP LaserJet Utility is not currently supported for OS X, but the utility is supported for the Classic environment. To install printer drivers from Mac OS 8.6 to 9.2 Connect the network cable between the HP Jetdirect print server and a network port. Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, and then double-click the Installer icon. This icon is located in the Installer/ <language> folder of the Starter CD-ROM (where <language> is your language preference). (For example, the Installer/English folder contains the Installer icon for the English printer software.) Follow the instructions on the computer screen. Open the Apple Desktop Printer Utility that is located in the {Startup Disk}: Applications: Utilities folder. Double-click Printer (AppleTalk). Next to AppleTalk Printer Selection, click Change. Select the printer, click Auto Setup, and then click Create. On the Printing menu, click Set Default Printer.

HP Web Jetadmin a browser-based system management tool (see
www.hp.com/go/ webjetadmin for the latest
HP Web Jetadmin software) HP Jetdirect Printer Installer for UNIXavailable for download from
www.hp.com/support/ net_printing
28 Chapter 1 Printer basics
Communicating by using an optional HP Jetdirect print server
If you purchase an optional HP Jetdirect internal print server, and you cannot communicate with the printer over the network, check the operation of the print server. Check the Jetdirect configuration page for the message I/O CARD READY.
To print a configuration page
3 Press Use Use. or or to scroll to Information and then press.
to scroll to Print Configuration and then press
For troubleshooting information, see the documentation that came with the print server.
Communicating by using the HP Jetdirect embedded print server
The HP LaserJet 9040n/9050n and the LaserJet 9040dn/9050dn have an embedded print server. If you cannot communicate with the printer over the network, check the operation of the embedded print server. Check the embedded Jetdirect configuration page for the message I/O CARD READY, and for the correct network configuration settings. See To print a configuration page for instructions. Verify that the print server was able to link to the network automatically:
Check that a link LED on the printer's LAN (RJ-45) connector is lit, which indicates a successful link. A link failure is indicated when both LEDs are off. Check the embedded Jetdirect configuration page for error messages. The message LOSS OF CARRIER ERROR indicates a link failure.
For link failures, check all of the network cable connections. In addition, you can try to manually configure the link settings on the embedded print server by using the printer control-panel menus (MENU, CONFIGURE DEVICE, I/O, EMBEDDED JETDIRECT MENU, LINK SPEED). Note HP Jetdirect print servers are available for many different network connections, including 802.11 wireless networks.

Printer software 29

Using the embedded Web server
The HP LaserJet 9040/9050 series printers come equipped with an embedded Web server. Open the embedded Web server from a Web browser to obtain the following information about the printer:
Control-panel messages Supplies levels and supplies ordering Tray configuration Printer control-panel menu configurations Printer configuration page Printer Event Log Printer usage (types of print jobs) Network configuration and management E-mail alerts

Stacker or stacker/stapler output bins
For the 3,000-sheet stacker or 3,000-sheet stacker/stapler, the output bins are the upper bin (1) (face-up) and the lower bin (2) (face-down). The upper bin (face-up) (1) is the top bin on the stacker or stacker/stapler. This bin holds up to 100 sheets of paper in face-up order as they exit the printer. A sensor causes the product to stop when the bin is full. Product operation continues when you empty or reduce the amount of paper in the bin. Lower bin (face-down) (2) is the lower bin on the stacker or stacker/stapler. This bin holds up to 500 sheets of paper and can stack or staple jobs. This bin is the default output bin.
Selecting the output bin 55
8-bin mailbox output bins
If you choose the 8-bin mailbox, the output bins are the upper bin (4) and the eight face-down bins (3). The upper bin (4) holds up to 125 sheets of paper. The network administrator can assign the eight bins (3) to individual users or workgroups. Each bin can stack up to 250 sheets of paper. Note When an 8-bin mailbox device is connected to the printer, the default bin is the printers standard top bin.
Multifunction finisher output bins
If you choose the multifunction finisher, the output bins are the upper bin (5) and the lower booklet bin (6). The upper bin (5) is the top bin on the multifunction finisher. This bin provides 1,000 sheets of stacking capacity, and can offset each job as it is stacked, delivering unstapled jobs face up or face down. This bin also provides stapling for up to 50 sheets of paper per document. The upper bin is the default output bin when the multifunction finisher is attached. The lower bin (4) is the lower bin on the multifunction finisher. This bin provides folding and saddle stitching of booklets that contain up to 10 sheets of paper.
Selecting an output location
It is recommended that you select an output location (bin) through your program or printer driver. (Where and how you make selections depends on your program or printer driver.) If you cannot select an output location from the program or printer driver, set the default printer output location from the printer control panel.

Note Settings in the printer driver and software program override control-panel settings. (Software program settings generally override printer driver settings.) 3 Load and adjust the trays. (See Loading input trays, or go to www.hp.com/support/ lj9050_lj9040.) At the printer control panel, press press. Do one of the following: To allow the printer to automatically pull the type and size of paper loaded in optional Tray 1: Set TRAY 1 SIZE=ANY SIZE and TRAY 1 TYPE=ANY TYPE. To print by type and size from optional Tray 1: Set TRAY 1 SIZE to the size loaded, and set TRAY 1 TYPE to the type loaded. To print by type and size from Tray 2, Tray 3, or optional Tray 4 when the tray is loaded with standard size paper: Just set the type. If the size is a detectable standard size, it will be automatically detected. If the size is an undetectable size, set the size. To print by type and size from Tray 2, Tray 3, or optional Tray 4 when the tray is loaded with a custom size paper: set the size and type. For the size, select Custom, and then set the values using the measurements on the guides in the trays. 4 ENWW From the program or printer driver, select the type and size of paper. Specifying paper to print on 79 , use or to scroll to PAPER HANDLING, and then
Using the job-storage features
Four special job-storage features are available for this printer. All four are available when a hard disk is installed. Private jobs and proof and hold jobs are available in RAM (with no hard disk installed).
Private jobs. When you send a private job to the printer, the job does not print until you enter a PIN at the printer. Stored jobs. You can download a job such as a personnel form, time sheet, or calendar, to the printer and allow other users to print the job at any time. Stored jobs are copied to the optional hard disk and are not deleted if retention space on the printer becomes limited. QuickCopy jobs. You can print the requested number of copies of a job and then store a copy of the job on the optional hard disk in the printer. Storing the job allows you to print additional copies of the job later. Proof and hold jobs. This feature provides a quick and easy way to print and proof one copy of a job and then print the additional copies.

In your Web browser, type the IP address for the printer home page. This takes you to the printer status page. On the left side of the screen, click Supplies Status. This takes you to the supplies status page, which provides toner level information. See Supplies status page for information about the supplies status page.
Managing the print cartridge 93

Using printer software

The following conditions must be met in order to use this feature:
The HP Toolbox software must be installed on your computer. (HP Toolbox is automatically installed as part of the typical printer software installation.) The printer must be connected to a network. You must have access to the World Wide Web to order supplies.
To use the printer software 1 On the Start menu, select Programs, and then click HP toolbox. The HP Toolbox opens in a Web browser. 2 Note On the left side of the window, click the Status tab, and then click Supplies Status.
If you want to order supplies, click Order Supplies. This opens a browser that produces a URL where you can purchase supplies. Select the supplies that you want to order and then finish the ordering process.

Using HP Web Jetadmin

In HP Web Jetadmin, select the printer device. The device status page shows toner level information.
Print cartridge conditions
Use these procedures when you see a message that relates to the print cartridge, or when you want to change or replace a print cartridge.
Order the print cartridge
When the print cartridge is low, the message ORDER CARTRIDGE appears on the printer control panel. If the ORDER CARTRIDGE message appears but the printer continues printing, the CARTRIDGE LOW setting is set to CONTINUE (the default setting). If the printer stops printing when low toner is detected, CARTRIDGE LOW is set to STOP. To resume printing, press. The message ORDER CARTRIDGE will continue to appear until you replace the print cartridge. Select CARTRIDGE LOW=CONTINUE or CARTRIDGE LOW=STOP from the Configuration menu on the printer control panel (see System setup submenu). HP recommends that you place an order for a replacement print cartridge when you first receive an ORDER CARTRIDGE alert. You can order a cartridge by using the Internet Enabled Supplies Ordering feature. To do so, click the printer icon on the bottom right of your screen, click the icon for the printer that you use, and then click the Order Supplies link on the status page. In a network environment, use the embedded Web server to order supplies online.

94 Chapter 5 Printer maintenance
Replace the print cartridge
When the print cartridge is empty, a REPLACE CARTRIDGE message appears on the printer control panel. The printer continues printing (without customer interaction) until it reaches a drum-out condition, but HP does not guarantee print quality after this message appears. However, if the REPLACE CARTRIDGE message results from the drum life being exceeded, the user has to replace the cartridge immediately, and no override is possible. This is done to protect the printer and the print cartridge.

Recycling

For information about recycling the print cartridge, see Protecting the environment or go to www.hp.com/recycle.
Using the printer cleaning page
Note To ensure good print quality with certain types of paper, use the cleaning page every time the print cartridge is replaced. If the cleaning page is frequently needed, try a different type of paper. If toner specks appear on the front or back side of your print jobs, use the following procedure. From the printer control panel: 5 Use Use Use or or or to select Configure Device and then press to select Print Quality and then press.
to select Create Cleaning Page and then press
Follow the instructions on the cleaning page. When toner has been cleaned from inside the printer, shiny black spots will appear on the page black strip. If white spots appear on the black strip, print another cleaning page.
In order for the cleaning page to work correctly, print the cleaning page on copier-grade paper (not bond or rough paper).
Rocking the print cartridge
When you install a print cartridge for the first time, gently rock the cartridge from front to back to distribute the toner evenly inside the cartridge. Because of the new cartridge design, this is the only time that you need to rock the cartridge.

Configuring alerts

You can use HP Web Jetadmin or the embedded Web server in the printer to configure the system to alert you to problems with the printer. The alerts take the form of e-mail messages that are sent to the e-mail account or accounts that you specify. You can configure the following items:
the printer(s) that you want to monitor. which alerts are to be received (for example, alerts for paper jams, paper out, order cartridge, replace cartridge, and cover open) the e-mail account to which the alerts should be forwarded Location for information
See the HP Web Jetadmin Help system for details on alerts and how to set them up.

Software

Print cartridge conditions 95

Location for information

See Using the embedded Web server for general information about the embedded Web server. See the embedded Web server Help system for details on alerts and how to set them up.

The second page of the event log is the manufacturing page. This page contains information that might assist HP Customer Care representatives in solving possible printer problems.

To print an event log

3 Press Use Use. or or to scroll to Diagnostics and press.
to scroll to Print Event Log and press
Checking the printer configuration 151
Printing a paper path test
The paper path test can be used to verify that various paper paths are working properly or to troubleshoot problems with tray configuration.
To print a paper path test
Press Use Use. or or to scroll to Diagnostics and then press.
to scroll to Paper Path Test and then press
Use or to select the input tray you want to test, the output bin, the duplex printing accessory (if available), and number of copies, pressing after you set the value for each. After selecting the last option, the paper path test automatically starts.
See the user guide for each accessory device that is attached to the printer.
152 Chapter 6 Problem solving

Specifications

This section presents some of the printer specifications.
Paper specifications Environmental specifications
Paper weight equivalence table
Use this table to determine approximate equivalent basis weight in weight specifications other than U.S. bond weight. For example, to determine the equivalent of 20 lb U.S. bond weight paper in U.S. cover weight, locate the bond weight (in row two, first column) and scan across the row to the cover weight (in the third column). The equivalent is 75 g/m2 (28 lb). Note Shaded areas indicate a standard weight for that grade.

U.S. Bond Weight (lb)

U.S. Text/ Book Weight (lb)

U.S. Cover Weight (lb)

U.S. Bristol Weight (lb)

U.S. Index Weight (lb)

U.S. Tag Weight (lb)

Metric Weight (g/m2)

128 135

Overview 153

134 146

110 120

122 133

199 216

Printing supplies Item
Print cartridge average of 30,000 pages at 5% coverage HP LaserJet Monochrome Transparencies Letter (8.5 x 11 in), 50 sheets/box A4 (210 x 297 mm), 50 sheets/box HP LaserJet Soft Gloss Paper Letter (8.5 x 11 in), 50 sheets/box A4 (210 x 297 mm), 50 sheets/box C4179A C4179B 92296T 92296U C8543X Replacement HP maximum capacity, smart print cartridge. Specifically engineered for use with HP LaserJet monochrome printers. Specifications: 4.3 mil thickness. Two-sided coating. For use with HP Color LaserJet and HP LaserJet monochrome printers. Coated paper, good for business documents with high impact, such as brochures, sales material, and documents with graphics and photographic images. Specifications: 32 lb. Two-sided satin gloss coating.

Part number

HP Premium Choice LaserJet Paper
Letter (8.5 x 11 in), 500 sheets/ ream, 10-ream carton A4 (210 x 297 mm), 500 sheets/ ream, 4-ream carton Tabloid (11 x 17 in), 250 sheets/ ream, 6-ream carton A3 (420 x 297 mm), 500 sheets/ ream, 4-ream carton HPU1132 CHP410 HPU1732 CHP420
For use with HP Color LaserJet and HP LaserJet monochrome printers. A heavy, super-bright paper for high-impact documents such as resumes, brochures, reports, and presentations. Specifications: 98 bright, 32 lb.
154 Appendix A Specifications
HP LaserJet Paper Letter (8.5 x 11 in), 500 sheets/ ream, 10-ream carton Letter (8.5 x 11 in), 3-hole, 500 sheets/ream, 10-ream carton Legal (8.5 x 14 in), 500 sheets/ ream, 10-ream carton A4 (210 x 297 mm), 500 sheets/ ream, 5-ream carton Tabloid (11 x 17 in), 500 sheets/ ream, 5-ream carton HP Printing Paper Letter (8.5 x 11 in), 500 sheets/ ream, 10-ream carton A4 (210 x 297 mm), 500 sheets/ ream, 5-ream carton A3 (420 x 297 mm), 500 sheets/ ream, 5-ream carton HP MultiPurpose Paper Letter (8.5 x 11 in), 500 sheets/ ream, 10-ream carton Letter (8.5 x 11 in), 500 sheets/ ream, 5-ream carton Letter (8.5 x 11 in), 3-hole, 500 sheets/ream, 10-ream carton Legal (8.5 x 14 in), 500 sheets/ ream, 10-ream carton Tabloid (11 x 17 in), 500 sheets/ ream, 5-ream carton HP Office Paper Letter (8.5 x 11 in), 500 sheets/ ream, 10-ream carton Letter (8.5 x 11 in), 3-hole, 500 sheets/ream, 10-ream carton Legal (8.5 x 14 in), 500 sheets/ ream, 10-ream carton A4 (210 x 297 mm), 500 sheets/ ream, 5-ream carton Tabloid (11 x 17 in), 500 sheets/ ream, 5-ream carton HP Office Recycled Paper Letter (8.5 x 11 in), 500 sheets/ ream, 10-ream carton Letter (8.5 x 11 in), 3-hole, 500 sheets/ream, 10-ream carton Legal (8.5 x 14 in), 500 sheets/ ream, 10-ream carton
HPJ1124 HPJ113H HPJ1424 CHP310 HPJ1724
Enhances performance for all HP LaserJet printers. Heavier for letterhead, high-value memos, legal documents, direct mail, and correspondence. Specifications: 96 bright, 24 lb.

HPP1122 CHP210 CHP220

For use with laser and inkjet printers. Created especially for small offices and home offices. Heavier and brighter than copier paper. Specifications: 92 bright, 22 lb.
HPM1120 HPM115R HPM113H HPM1420 HPM1720
For use with all office equipment (laser and inkjet printers, copiers, and fax machines). Created for businesses that want one paper for all their office needs. Brighter and smoother than other office papers. Specifications: 90 bright, 20 lb.

Duplex printing accessory
Optional 3,000-sheet stacker
Up to 3,000 sheets of Letter or A4 Up to 1,500 sheets of A3 or 11 x 17
64 to 199 g/m2 (17 to 53 lb bond) in lower bin
64 to 216 g/m2 (17 to 58 lb bond) in upper bin
Optional 3,000-sheet stacker/stapler
Up to 3,000 sheets of Letter or A4 Up to 1,500 sheets of A3 or 11 x 17 Up to 50 sheets stapled
158 Appendix A Specifications
Optional multifunction finisher
Up to 1,000 sheets of stacked 20 lb bond for Letter and A4 (up to 50 sheets stapled), and 500 sheets stacked 20 lb bond for A3 and 11 x 17 (up to 25 sheets stapled) Up to 40 booklets of 5 sheets stacked or 20 booklets of 10 sheets stacked
Standard sizes: Letter, Legal, Executive, ISO A3, ISO A4, ISO A5, JIS B4, JIS B5, 11 x 17 Custom sizes: Minimum: 98 x 191 mm (3.9 x 7.5 inches) Maximum: 312 x 470 mm (12.3 x 18.5 inches) Custom types: Envelopes, labels, transparencies, heavy paper
64 to 199 g/m2 (17 to 53 lb bond) in lower booklet bin 64 to 216 g/m2 (17 to 58 lb bond) in upper bin

Optional 8-bin mailbox

Up to 250 sheets of A4 and Letter per output bin
Standard sizes for upper bin Letter, Legal, Executive, ISO A3, ISO A4, ISO A5, JIS B4, JIS B5, 11 x 17 Custom sizes Minimum: 148 x 210 mm (5.8 x 8.3 inches) Maximum: 297 x 432 mm (11.7 x 17 inches) Standard sizes for 8 mailbox bins Letter, Legal, Executive, ISO A3, ISO A4, ISO A5, JIS B4, JIS B5, 11 x 17 Custom sizes Minimum: 148 x 210 mm (5.8 x 8.3 inches) Maximum: 297 x 432 mm (11.7 x 17 inches)
60 to 135 g/m2 (16 to 36 lb bond) in 8 mailbox bins 60 to 216 g/m2 (16 to 58 lb bond) in upper bin

Paper specifications 159

Supported types of paper
Use settings on the printer control panel to select the following types of paper and other print media.

Plain Pre-printed Letterhead Transparency (see Transparencies) Prepunched Labels (see Labels) Bond Recycled Color Card stock (see Card stock and heavy paper) Rough Envelope (for Tray 1 only)
Guidelines for using paper
For best results, use conventional 75 g/m2 (20 lb) paper. Make sure the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure what type of paper you are loading (such as bond or recycled), check the label on the package of paper. Some paper causes print quality problems, jamming, or damage to the printer. Do not use letterhead paper that is printed with low-temperature inks, such as those used in some types of thermography, and do not use raised letterhead. Coated papers and some transparencies can wrap around the fuser roller and possibly cause jams. The printer uses heat and pressure to fuse toner to the paper. Make sure that any colored paper or preprinted forms use inks that are compatible with the printer fusing temperature (392F or 200C for 0.1 second).

ORIENTATION= PORTRAIT

PORTRAIT LANDSCAPE
It is best to set the page orientation from the printer driver or software application. (Driver and software settings override control-panel settings.)

FONT SOURCE=INTERNAL

INTERNAL CARD SLOT X
INTERNAL: Internal fonts. SLOT 1, 2, or 3: Fonts stored in one of the three DIMM slots. The printer assigns a number to each font and lists them on the PCL Font List (See PCL or PS font list). The font number appears in the Font # column of the printout. Using the numeric keypad or and , enter a value. This item might not appear, depending on the font selected. Select any one of several available symbol sets from the printer control panel. A symbol set is a unique grouping of all the characters in a font. PC-8 or PC-850 is recommended for line draw characters.

FONT NUMBER=0

FONT PITCH=10.00

0.44 to 99.99

SYMBOL SET=PC-8
Variety of available symbol sets
170 Appendix B Control-panel menus

APPEND CR TO LF=NO

Select YES to append a carriage return to each line feed encountered in backward-compatible PCL jobs (pure text, no job control). Some environments, such as UNIX, indicate a new line using only the line feed control code. This option allows the user to append the required carriage return to each line feed. When set to YES, form feeds are ignored if the page is blank.

SUPRESS BLANK PAGES=NO

Print quality submenu
Some items in this menu are accessible from a software application, or from the driver (if the appropriate driver is installed). Driver and software settings override control-panel settings. For more information, see Using features in the printer driver.

SET REGISTRATION

PRINT TEST PAGE SOURCE=TRAY 2 ADJUST TRAY <X>
Shift the margin alignment to center the image on the page from top to bottom, and left to right. You can also align the image on the front, with the image printed on the back.

FUSER MODES

List of paper types
Configure the fuser mode associated with each paper type. The fuser mode can only be changed from this menu option in the control panel. AUTO: Utilizes the optimum mode for that media type. NORMAL: Normal temperature, prints at 50 pages per minute (ppm) (40 ppm for the HP LaserJet 9040). LOW: Low temperature, prints at 50 ppm (40 ppm for the HP LaserJet 9040). HIGH1: Raises the temperature, prints at 50 ppm (40 ppm for the HP LaserJet 9040). HIGH2: Raises the temperature, prints at 32 ppm. SPECIAL: Mode to print at normal speeds with a 40-second delay added to the beginning of the next job. After each 400 pages are printed, the first page of that job is printed at a slower speed in order to clean the fuser. No defects should be noticeable on the printed page. This is not a preferred setting. The default value for each paper type is AUTO. For a complete list of supported paper types, see Paper specifications.

The toolbar in your Help Viewer may not contain all of these navigational buttons.
200 Appendix F Using the HTML Help Viewer
Using the shortcut menu commands
There are several commands on the shortcut menu that you can use to display and customize information. Command
Right-click in the table of contents, and then click Open All. Right-click in the table of contents, and then click Close All. Right-click, and then click Print. Right-click in the table of contents, and then click Customize
Opens all books or folders in the table of contents. This command only works if the Contents tab is displayed. Closes all books or folders. This command only works if the Contents tab is displayed. Prints the topic. Opens the Customize Information Wizard, which allows you to customize the documentation. If the help file was built with information types, you can use this wizard to select a subset of topics to view. For example, you could choose to see only overview topics.
These commands can be accessed through the keyboard. You can click SHIFT+F10 to display the shortcut menu, and then click the appropriate shortcut keys. Or, you can enable Mousekeys. Use a Mousekey combination to display the shortcut menu, and then click the appropriate shortcut keys.
Using the shortcut menu commands 201
202 Appendix F Using the HTML Help Viewer

Numerics

2,000-sheet tray. See Tray 4 3,000-sheet stacker bins 55 capacity 8 features 60 lights, status 17 locating 14 paper sizes supported 158 part number 11 3,000-sheet stacker/stapler bins 55 capacity 8 error messages 122 lights, status 17 loading staples 61 locating 14 not recognized 138 paper sizes supported 158 part number 11 printing to 60 staple jams, clearing 110 staple jams, frequent 136 stapling, troubleshooting 137 8-bin mailbox bins, types of 56 capacity 9 features 68 jams, clearing 116 lights, status 17 locating 14 paper sizes supported 159 part number 11
back page, settings 77 background, gray 129, 160 bad connection error messages 119 base memory 7 battery information 192 bidirectional communication settings 175 binding edge, settings 169 bins, output 8-bin mailbox 56 capacities 8 full, error messages 119 jam locations 98 jams, clearing 105 locating 14, 55 multifunction finisher 56 paper path test, printing 152 paper sizes supported 157 selecting 56, 169 stacker 55 stacker/stapler 55 troubleshooting 138 black dots, troubleshooting 95, 129 blank pages adding 77 suppressing 171 troubleshooting 134 bleeds, printing 71 blinking lights control panel 16 paper-handling devices 17 booklets, creating 66 both sides, printing on loading paper 49 printing 68 settings 169 troubleshooting 135, 137 browsers, HP Toolbox requirements 31 buffers data remaining in, troubleshooting 135 overflow, error messages 124, 126 bulk returns, recycling 192 buttons, control-panel 15

HP LaserJet 9040/9050mfp

9040mfp 9050mfp

Simplify business processes with printing, copying, digital sending, and faxing in one high-performance device.

Simplify and save time

Maximize usability and minimize training costs. The touch-screen control panel features an integrated design for simple copying, scanning, digital sending, and analog faxing. This intuitive control panel is employed across several HP devices to provide users of HP products with a common and familiar walk-up experience. Improve the efficiency of your business. Optional HP Digital Sending Software (DSS) 4.0 facilitates document workflow by enabling documents to be sent to printers, network folders, and fax services, including LAN fax, Internet fax, and Windows 2000/XP fax services. Transform your document workflow. Add optional HP AutoStore software to DSS 4.0 to effortlessly route information to document management applications such as Microsoft SharePoint Portal Server (version 2003), Microsoft Exchange, and Lotus Notes. Send and receive documents with the optional analog fax accessory. The easy-to-install internal fax card increases the functionality of your device and improves workgroup productivity. Save valuable time. Print and copy at up to 50 ppm, and with a fast first page out print speed of less than 8 seconds, you wont have to wait long for your documents.
Share the dependability of best-in-class networking. The HP Jetdirect Fast Ethernet embedded print server provides fast throughput speeds and heightened security. HP Web Jetadmin offers remote installation, configuration, and proactive management. Count on quality with easy supplies management. The MFP and HP supplies include innovative HP Smart printing technology,2 which continually adjusts toner properties to ensure professional-quality documents every time you print and provides automatic e-mail alerts via the HP Embedded Web Server when supplies run low. In addition, with the HP SureSupply program, you can enjoy convenient, online ordering.

Low cost of ownership

Achieve professional results. A wide variety of paperhandling capabilities, including an input capacity of up to 3,100-sheets, enables fast, flexible printing and supports custom paper sizes up to 12.3 by 18.5 in. With a range of finishing choices including a new 8-bin mailbox, 3,000sheet stacker, 3,000-sheet stapler/stacker, and multifunction finisher for booklets, you can produce complex documents in-house, to save time and cut costs. Boost productivity with two-sided printing, copying, and scanning. The color scanner delivers 600 by 600 dpi resolution for high image quality. A dual scanning head and automatic document feeder provide easy, straightthrough, two-sided copying and scanning. The paper trays feature automatic media size detection, so that youll always be sure you are printing with the correct media.

HP LaserJet experience

Enjoy worry-free, self service operation. Industry-renowned HP LaserJet reliability is built into the HP LaserJet 9040/9050mfp and the HP LaserJet Smart print cartridge.1 Produce great-looking documents with industry-leading print quality. The product features HP FastRes 1200 and HP Resolution Enhancement technology (REt) for 1200 by 1200 effective dpi at full engine speed.
HP printing and imaging systems help you create powerful, professional communications easily. HP devices, supplies, accessories, and services are designed to work together and are invented to meet your business needs.
Average cartridge yield 38,000 standard pages. Declared yield value in accordance with ISO/IEC 19752. Using genuine HP supplies ensures availability of all HP printing features.
1 Easy-to-use touch-screen control panel with 10-key number pad provides effortless interaction with the MFP Standard automatic two-sided printing unit offers quick printing and copying of two-sided documents 100-sheet automatic document feeder (ADF) with dual-head scanner automatically scans two-sided documents 100-sheet multipurpose tray handles heavy custom media up to 58 lb Adjustable 500-sheet input trays 2 and 3 Adjustable 2,000-sheet input tray 4 Choose the 8-bin mailbox, 3,000-sheet stacker, 3,000-sheet stapler/stacker, or the multifunction finisher output solution Jetlink port for third-party paper-handling solutions Bidirectional IEEE-1284-B compliant parallel port
HP LaserJet 9050mfp shown with the 8-bin mailbox
10 HP Jetdirect Fast Ethernet embedded print server enables high-performance networking MB standard memory and a powerful 533 MHz processor perform complex tasks quickly GB HP highperformance embedded hard disk for effective digital sending, private printing, and job storage

Build to suit your environment
For the utmost in flexibility, choose between the HP LaserJet 9040mfp (Q3726A) and the HP LaserJet 9050mfp (Q3728A). The products share all features in common, except that the HP LaserJet 9050mfp prints at an accelerated rate50 ppmwhile the HP LaserJet 9040mfp prints at 40 ppm at a reduced cost. Add the following optional components to your HP LaserJet 9040/9050mfp to meet the needs of your business:
Install a font card or a flash memory card for forms or third-party solutions via two available flash memory slots. Enhance productivity with a third-party input/output paper handling device via the Jetlink port. Optimize the MFPs capabilities with HP Digital Sending Software 4.0. The software lets you digitally capture paper-based documentation for easy routing and storage. Purchase HPs AutoStore software to digitally send scanned documents to document management and collaboration platforms including Microsoft SharePoint portal, Microsoft Exchange, FileNet, Documentum, Lotus Notes, and others.
Quickly and securely send faxes with the HP LaserJet MFP Analog Fax Accessory 300. Get up to 512 MB of memory via an open DIMM slot.
Efficient, versatile, and reliable document creation backed by HP LaserJet quality.

Lasting value

For many businesses, the total cost of ownership is a critical part of the purchasing decision. Both the versatility and reliability designed into the HP LaserJet 9040/9050mfp contribute to significant cost savings over time. A true multifunction device. An impressive set of paperhandling capabilities enables your workgroup to produce complex documents locally. Eliminate costs and distribution time associated with centralized printing, with an MFP powerful and versatile enough to handle professional-quality documents on a wide range of media.
Input capacity of up to 3,100-sheets Flatbed scanning, automatic document feeder (ADF) Two-sided printing, copying, and scanning Custom paper sizes up to 12.3 by 18.5 in Finishing choices including: an 8-bin mailbox,
The HP Smart supplies advantage
HP papers and HP LaserJet Smart print cartridges are designed to work together with HP printers, for high quality, professional documents. HPs advanced toner provides highly accurate placement and control for consistently sharp text, fine details, and smooth grayscales. Each HP print cartridge continually adjusts toner properties to ensure high-quality output over the life of the cartridge. HP Smart printing technology3 makes HP supplies easy to use and maintain, saving you time and lowering overall printing costs. Take advantage of remote supplies management for flexibility and control. Receive automatic alerts when a cartridge is low or out. And, use convenient on-line ordering.

Award-winning HP support

HP offers a variety of support options to assist you in the setup and maintenance of the HP LaserJet 9040/9050mfp series. HPs expert knowledge is here to help you make the most of your MFP and ensure your equipment is running at peak efficiency. Start with a one-year, next business day on-site warranty, backed by free telephone support from the award-winning HP Customer Care Center. To further guarantee trouble-free operation and maximize the potential of your HP LaserJet MFP, consider upgrading service and support options such as installation, network installation, advanced maintenance, and post-warranty support.
3,000-sheet stacker, 3,000-sheet stapler/stacker, and multifunction finisher for booklets
Reliability saves money. By far the biggest contributor to user productivity and low cost of ownership is the reliability of HP equipment, support, and service. For over a decade, Hewlett-Packard has consistently received the top grade in PC Magazines Service and Reliability Survey and recently received one of the first-ever A+ ratings. Instead of experiencing frustration and expensive downtime, users can get their work done!
Using genuine HP supplies ensures availability of all HP printing features.
Choose the paper output solution that fits your business
8-bin mailbox (Q5693A) Each mailbox bin can be assigned to an individual, workgroup, or department for easy job retrieval. The mailbox may also be configured as a sorter/collator, stacker, and job separator.
Stacker (C8084A) Stacks up to 3,000 sheets of paper with job offset.
Stapler/stacker (C8085A) Provides 3,000-sheet stacker capabilities as well as multiposition stapling for up to 50 sheets of paper per job.
Multifunction finisher (C8088B) Provides 1,000 sheets of stacking capacity, stapling for up to 50 sheets of paper per job, folds sheets into booklet-styled sets, plus folding and saddle stitching for booklets of up to 10 sheets of paper.

Technical specifications

Print speed First page out Resolution Copying Faxing Processor Standard memory Flash memory Hard drive Duty cycle Media Media handling Output Sizes
HP LaserJet 9040mfp (Q3726A)
Up to 40 ppm printing and copying, letter
HP LaserJet 9050mfp (Q3728A)
Up to 50 ppm printing and copying, letter
Less than 8 seconds HP FastRes 1200 (1200 dpi quality), 600 by 600 dpi; Resolution Enhancement technology (REt), HP UltraPrecise toner Reduce or enlarge: 25 to 400% from scanner glass (25 to 200% from ADF); resolution: 600 by 600 dpi Optional analog fax accessory; fax speed: up to 33.6 kbps; resolution best mode: 300 by 300 dpi; JBIG compression, fax forwarding, fax polling, and auto redialing supported 533 MHz 256 MB DDR RAM, expandable to 512 MB via one open DIMM slot; Memory Enhancement technology (MEt) Two open slots 20 GB HP high-performance embedded hard disk Up to 300,000 pages per month 100-sheet multipurpose tray 1, two 500-sheet input trays (2 and 3), 2000-sheet input tray 4, 100-sheet automatic document feeder (ADF), automatic two-sided printing 3,000-sheet stacker, 3,000-sheet stapler/stacker, multifunction finisher, 2,000-sheet 8-bin mailbox (one finishing option must be ordered); Jetlink port for third-party solutions Multipurpose tray: 3.9 by 7.5 in to 12.3 by 18.5 in (98 by 191 to 312 by 470 mm); letter, legal, executive, tabloid Trays 2, 3, 4, ADF, and flatbed: 5.8 by 8.3 in to 11.7 by 17 in (148 by 210 to 297 by 432 mm); letter, letter-R, legal, executive, tabloid Automatic two-sided printing unit: letter, letter-R, legal, executive, tabloid Stapler: letter, legal, executive, tabloid Multipurpose tray: 16 to 58 lb (64 to 216 g/m2); trays 2, 3, 4: 16 to 53 lb (64 to 199 g/m2); automatic two-sided printing unit: 18 to 53 lb bond (65 to 199 g/m2) Paper (plain, preprinted, letterhead, prepunched, bond, color, recycled, rough), transparencies, labels, cardstock Bidirectional IEEE-1284-B compliant parallel port, one available EIO slot, HP Jetdirect Fast Ethernet embedded print server HP PCL 6, HP PCL 5e, HP postscript level 3 emulation, direct PDF printing (v 1.3) with at least 128 MB memory enabled, XHTML-Print v 0.95, HP PJL (Printer Job Language), PML (Printer Management Language) 80 internal TrueType fonts scalable in HP PCL and HP postscript level 3 emulation; additional font solutions available via flash memory Microsoft Windows 2000, XP, and Certified for Windows Vista; IBM OS/2 version 3.0 or greater (available from the Web); Mac OS v10.2.8, 10.3, 10.4 and higher; Linux (available from the Web); AutoCAD Via HP Jetdirect print servers: Microsoft Windows 2000, XP, XP 64-Bit, Server 2003; Novell NetWare 3.2, 4.2, 5.x, 6.x; Mac OS v10.2.8, 10.3, 10.4 and higher; Red Hat Linux 6.x and later; SuSE Linux 6.x and later; HP-UX 10.20, 11.x; Solaris 2.5x, 2.6, 7, 8, 9, 10 (SPARC systems only); IBM AIX 3.2.5 and later; MPE-iX; Citrix MetaFrame; Windows Terminal Services Via HP Jetdirect print servers: TCP/IP (IP Direct mode; may require software from the NOS vendor or third party vendor: LPD, FTP, IPP), IPX/SPX, DLC/LLC, AppleTalk, Auto-IP, Apple Rendezvous compatible, NDS, Bindery, NCP, Telnet, SLP, IGMP, BOOTP/DHCP, WINS, SNMP (v 1, 2c, 3), HTTP With the 8-bin mailbox: 43 by 33 by 48 in (1092 by 838.2 by 1219 mm); with stacker or stapler/stacker: 46 by 31 by 47 in (1168.4 by 787.4 by 1193.8 mm); With multifunction finisher: 51 by 31 by 47 in (1295.4 by 787.4 by 1193.8 mm) 317 lb (143 kg) HP LaserJet 9040mfp, power cord, print cartridge, printer documentation, printer software HP LaserJet 9050mfp, power cord, print cartridge, printer documentation, printer software CD, HP DSS demonstration CD, control panel overlay, two 500-sheet input trays, 100-sheet CD, HP DSS demonstration CD, control panel overlay, two 500-sheet input trays, 100-sheet multipurpose tray, 2000-sheet input tray, choice of output paper handling device, automatic multipurpose tray, 2000-sheet input tray, choice of output paper handling device, automatic two-sided printing accessory (installed), HP Jetdirect Fast Ethernet embedded print server, two-sided printing accessory (installed), HP Jetdirect Fast Ethernet embedded print server, automatic document feeder automatic document feeder

Weights Types Connectivity Interfaces Languages Fonts Client operating systems Network operating systems Network protocols supported Dimensions (w by d by h) Weight Whats in the box

Ordering information

Environmental ranges Temperature Relative humidity Acoustics Power emissions Pressure emissions bystander Power requirements Power consumption Product Operating: 50 to 91 F (10 to 32.5 C) Storage: 32 to 95 F (0 to 35 C) Recommended operating range: 15 to 90% relative humidity Active: 7.4 B(A) printing/copying Standby: 5.7 B(A) Active: 58 dB(A) printing/copying Standby: 39 d(B)A 110 to 127 VAC (10%), 50/60 Hz (2 Hz) 220 to 240 V (10%), 50/60 Hz (2 Hz) Active: 1070 watts (printing), 1120 (copying) 4 Standby: 305 watts Powersave: 221 watts (sleep 1), 59 watts (sleep 2) Off: 0.9 watts ENERGY STAR qualified models; see: www.hp.com/go/energystar EMC: CISPR 22: 1997/EN 55022: 1998 Class B, EN 61000-3-2: 2000, EN 61000-33: 1995, EN 55024: 1998, FCC Title 47 CFR, Part 15 Class B/ICES-003, Issue 4/GB9254-1998, GB17625.1-2003, EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC, and carries the CE-Marking accordingly Compliance/Safety: Canada (cUL-CAN/CSA C22.2 No.60950-00), Mexico (NOM NYCE-NOM 019 SCFI), USA (UL-UL 60950; FDA-21 CFR Chapter 1 Subchapter J for lasers); Class 1 Laser/LED Product One-year, next business day on-site warranty Number

Power certifications

Warranty
Power reported is highest value measured for printing and copying using all standard voltages. Declared yield value in accordance with ISO/IEC 19752.
Copyright 2005-2007 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Microsoft, Windows, Windows NT, and Windows XP are U.S. registered trademarks of Microsoft Corporation Windows Vista is a trademark or registered trademark of Microsoft Corporation in the United States and/or other countries.
ENERGY STAR and the ENERGY STAR logo are registered U.S marks. Linux is a U.S. registered trademark of Linus Torvalds.

HP LaserJet 9040mfp Q3726A HP LaserJet 9050mfp Q3728A Output accessories (One output option must be ordered with an HP LaserJet 9040/9050mfp.) 8-bin mailbox Q5693A 3,000-sheet output stacker C8084A 3,000-sheet output stacker/stapler C8085A Multifunction finisher C8088B Connectivity HP Jetdirect 620n Fast Ethernet Print Server J7934G HP Jetdirect 635n IPv6/IPsec internal print server (EIO) J7961G HP Jetdirect 630n EIO Print Server J7997G Software and accessories HP LaserJet MFP Analog Fax Accessory 300 Q3701A HP Digital Sending Software 4.0 T1936AA HP AutoStore T1943AA Supplies 5 HP LaserJet Smart print cartridge. Average cartridge yield 38,000 standard pages. C8543X Staple cartridge (5,000 staples) for 3,000-sheet stapler/stacker C8091A Staple cartridge (5,000 staples) for multifunction finisher C8092A HP Printer maintenance kit (110 V), at 350,000 pages C9152A HP Printer maintenance kit (220 V), at 350,000 pages C9153A Memory and storage HP high-performance EIO hard disk J6073G 64 MB 100-Pin DDR DIMM Q7715A 128 MB 100-Pin DDR DIMM Q7718A 256 MB 100-Pin DDR DIMM Q7719A 512 MB 100-Pin DDR DIMM Q7720A Service and support HP Care Pack, 3-year next-day onsite H7685A/E HP Care Pack, 3-year same-day onsite H7690A/E HP Care Pack, 3-year 24 x 7 onsite H7693A/E HP Care Pack, installation and network configuration U2014E HP papers HP Premium Choice Paper, letter HPU1132 HP Premium Choice Paper, tabloid HPU1732 HP LaserJet Paper, letter HPJ1124 HP LaserJet Paper, tabloid HPJ1724 HP Multipurpose Paper, letter HPM1120 HP Multipurpose Paper, tabloid HPM1720 HP LaserJet Tough Paper, letter Q1298A Third-party solutions www.hp.com/go/gsc
For more information, visit our website at www.hp.com
5982-7997ENUC, November 2007, Rev. 4.2