Software for Windows

Supported operating systems for Windows Supported printer drivers for Windows Select the correct printer driver for Windows Priority for print settings Change printer-driver settings for Windows Software installation types for Windows Remove software for Windows Supported utilities for Windows Software for other operating systems
Supported operating systems for Windows
The product supports the following Windows operating systems: Full software installation
Windows XP (32-bit and 64-bit) Windows Vista (32-bit and 64-bit)
Supported printer drivers for Windows
PCL 5 PCL 6 PS level 3 emulation
Select the correct printer driver for Windows
Printer drivers allow you to gain access to the device features and allow the computer to communicate with the device (using a printer language). Check the installation notes and readme files on the device CD for additional software and languages. Use the PCL 6 printer driver for the best overall performance. Use the PCL 5 printer driver for general office printing. Use the HP postscript level 3 emulation driver for printing from postscript level 3 emulation needs, or for postscript flash font support.
Chapter 3 Software for Windows
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made: NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed here override settings changed anywhere else. Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and do not override changes made in the Page Setup dialog box. Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open the printer driver. Settings changed in the Printer Properties dialog box do not override settings anywhere else in the printing software. Default printer driver settings: The default printer driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes. Printer control panel settings: Settings changed at the printer control panel have a lower priority than changes made anywhere else.
Change printer-driver settings for Windows
To change the settings for all print jobs until the software program is closed 1. On the File menu in the software program, click Print. Select the driver, and then click Properties or Preferences. To change the default settings for all print jobs To change the device configuration settings

NOTE: Configuring TCP/IP settings is complicated and should be performed only by experienced network administrators. BOOTP will require a server to configure specific TCP/IP settings for the product. DHCP will also require a server, but the TCP/IP settings will not be fixed for the product. Finally, the manual method to configure specific TCP/IP settings can be done from the control panel, the embedded Web server, HP ToolboxFX, or HP Web Jetadmin. For additional help or network configuration, contact your network provider.
Connect the product directly to a computer with USB
NOTE: Do not connect the USB cable from the product to the computer until the installer prompts you to do so. 1. 2. 3. Insert the product CD into your computer. If the software installer does not start, navigate to the setup.exe file on the CD and double-click the file. Follow the installer instructions. Allow the installation process to complete, and then restart the computer.
Printer sharing disclaimer
HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems and not of the HP printer drivers. Go to Microsoft at www.microsoft.com.
Supported network operating systems
The following operating systems support network printing: Full software installation

Chapter 5 Connectivity

Supported network protocols
The product supports the TCP/IP network protocol. It is the most widely used and accepted networking protocol. Many networking services utilize this protocol. This product also supports IPv4 and IPv6. The following tables list the networking services/protocols that are supported on the product.

Table 5-1 Printing

Service name port9100 (Direct Mode) Line printer daemon (LPD) Description Printing service Printing service
Table 5-2 Network product discovery
Service name SLP (Service Location Protocol) Description Device Discovery Protocol, used to help find and configure network devices. Used primarily by Microsoft-based software programs. Device Discovery Protocol, used to help find and configure network devices. Used primarily by Apple Macintosh-based software programs.
mDNS (multicast Domain Name Service - also known as Rendezvous or Bonjour)
Table 5-3 Messaging and management
Service name HTTP (hypertext transfer protocol) EWS (embedded Web server) SNMP (simple network management protocol) Description Allows Web browsers to communicate with embedded Web server. Allows a user to manage the product through a Web browser. Used by network programs for product management. SNMP V1 and standard MIB-II (Management Information Base) objects are supported.

Do not use glossy or coated paper designed for use in inkjet products.
Load paper and print media
Tray 1 is accessed from the front of the product. The product prints from tray 1 before attempting to print from other trays.
Tray 1 holds up to 50 sheets of 75 g/m2 (20 lb) media or five envelopes, ten transparencies, or ten cards. You can use tray 1 to print the first page on media different from the remainder of the document. Media guides ensure that the media is correctly fed into the product and that the print is not skewed (crooked on the media). When loading media, adjust the media guides to match the width of the media that you are using.

Tray 2 or 3

Tray 2 and optional tray 3 hold up to 250 pages of 75 g/m2 (20 lb) paper, or fewer pages of heavier media (25 mm (0.9 in) or less stack height). Load media with the top forward and the side to be printed on facing down. Media guides ensure that the media feeds correctly into the product and that the print is not skewed. Tray 2 has side and rear media guides. When loading media, adjust the media guides to match the length and width of the media that you are using.
NOTE: When you add new media, make sure that you remove all of the media from the input tray and straighten the stack of new media. Do not fan the media. This reduces jams by preventing multiple sheets of media from feeding through the product at one time.

Configure trays

When using one of the trays for specific size of paper, you can set the default size for the tray in HP ToolboxFX or from the control panel. In HP ToolboxFX, select Paper handling, and then select the size for the tray you want to set. When you select that size of paper for a print job in the print dialog, the product automatically selects that tray for printing. To set the default paper size or type from the control panel, complete the following steps. 1. 2. 3. 4. 5. 6. On the product control panel, press Setup. Use the arrow buttons to select System setup, and then press OK. Use the arrow keys to select Paper setup, and then press OK. Use the arrow keys to select the tray to be configured, and then press OK. Use the arrow keys to select either Paper type or Paper size, and then press OK. Use the arrow keys to select a default type or size for the tray, and then press OK.

Change print-quality settings
1. 2. 3. On the File menu in the software program, click Print. On the Paper/Quality tab, select the resolution or print-quality settings that you want from the Print Quality drop-down menu. Click OK.

Change print density

Increasing the print density at the product control panel darkens the print on the page. 1. 2. 3. 4. On the control panel, press Setup. Use the arrow buttons to select System setup, and then press OK. Use the arrow buttons to select Print Density, and then press OK. Use the arrow buttons to increase or decrease the density setting, and then press OK.

Print on special media

Make sure that the paper or print media that you are using meets HP specifications. Generally, smoother paper provides better results. 1. Open the media input tray and remove any media.
Load the media. Make sure that the top of the media is forward and the side to be printed on is facing up. Adjust the media guides to the length and width of the media.
On the printer driver, on the Paper tab or the Paper/Quality tab, select the media type from the Paper Type drop-down list. CAUTION: Be sure to set the correct media type in the product settings. The product adjusts the fuser temperature according to the media type setting. When printing on special media such as transparencies or labels, this adjustment prevents the fuser from damaging the media as it passes through the product.

Print the document.

Use different paper and print covers
Follow these instructions for printing a first page that is different from other pages in the print job. 1. 2. 3. 4. 5. 6. 7. 8. On the File menu in the software program, click Print. Select the driver, and then click Properties or Preferences. Click the Paper/Quality tab. In the Special pages list box, click Print pages on different paper. Click Settings. Select the settings that you want to use to print specific pages on different paper. Click Add. Click OK to return to the Paper/Quality tab. Click OK. The paper size must be the same for all pages of the print job.

Print a blank first page

1. 2. 3. 4. 5. 6. 7. 8. On the File menu in the software program, click Print. Select the driver, and then click Properties or Preferences. Click the Paper/Quality tab. In the Special pages list box, click Covers. Click Settings. Select the settings that you want to use to add blank or preprinted covers. Click Add. Click OK to return to the Paper/Quality tab. Click OK.

Resize documents

Use the document resizing options to scale a document to a percentage of its normal size. You can also choose to print a document on a different size paper, with or without scaling. Reduce or enlarge a document 1. 2. 3. On the File menu in the software program, click Print. Select the driver, and then click Properties or Preferences. On the Effects tab, select % of actual size, and then type the percentage by which you want to reduce or enlarge the document. You can also use the scroll bar to adjust the percentage. 4. Click OK.

Set fax polling

If someone else has set up a fax to be polled, you can request that the fax be sent to your product. (This is known as polling another machine). 1. 2. 3. On the control panel, press Setup. Use the arrow buttons to select Fax functions, and then press OK. Use the arrow buttons to select Polling receive, and then press OK.
The product dials the other fax machine and requests the fax.

Security

The product includes a password feature that restricts access to many settings features while allowing basic functions to continue. Private receive can be used to store faxes on the product until you are at the product to print them.
Turn on password protection
To set up the product security password, complete the following steps: 1. 2. 3. 4. On the control panel, press Setup. Use the arrow buttons to select System setup, and then press OK. Use the alphanumeric buttons to enter the product password, and then press OK. To confirm the product password, use the alphanumeric buttons to re-enter the password, and then press OK.

Setup 103

Use the arrow buttons to select Product security, and then press OK. Use the arrow buttons to select On, and then press OK.
Turn on private receive feature
The password-protection feature must be turned on before the private-receive feature can be activated. 1. 2. 3. 4. 5. 6. 7. On the control panel, press Setup. Use the arrow buttons to select Fax setup, and then press OK. Use the alphanumeric buttons to enter the product security password, and then press OK. To confirm the product security password, use the alphanumeric buttons to re-enter the product security password, and then press OK. Use the arrow buttons to select Fax Recv. setup, and then press OK. Use the arrow buttons to select Private Receive, and then press OK. Use the arrow buttons to select On, and then press OK.

104 Chapter 10 Fax

Change fax settings
Set the sound-volume settings
Control the volume of the fax sounds from the control panel. You can make changes to the following sounds: The fax sounds that are associated with incoming and outgoing faxes The ring for incoming faxes
The factory-set default for the fax-sounds volume is Soft.
Set the fax-sounds (line-monitor) volume
Complete the following steps to change the fax-sounds volume. 1. 2. 3. Press Volume on the control panel. Use the arrow buttons to select Off, Soft, Medium, or Loud. Press OK to save the selection.

Set the ring volume

When the product is initially receiving a call, a ring alert is audible. The ring duration length is based on the local telephone company ring-pattern length. The factory-set default for the ring volume is Soft. 1. 2. 3. 4. 5. 6. Press Setup. Use the arrow buttons to select System setup, and then press OK. Use the arrow buttons to select Volume settings, and then press OK. Use the arrow buttons to select Ring volume, and then press OK. Use the arrow buttons to select Off, Soft, Medium, or Loud. Press OK to save the selection.

Use billing codes 1. 2. 3. 4. Load the document in the automatic document feeder (ADF) input tray or on the flatbed scanner. On the control panel, enter the phone number manually, by speed-dial, or by group-dial entry. Press Start Fax. Enter the billing code, and then press Start Fax.
The fax job is sent and recorded in the billing-code report. For information about printing the billing-code report, see Print the billing-code report on page 109. Print the billing-code report The billing-code report is a printed list of all of the fax billing codes and the total number of faxes that have been billed to each code. NOTE: 1. 2. 3. After this report is printed, all billing data is deleted.
On the control panel, press Setup. Use the arrow buttons to select Reports, and then press OK. Use the arrow buttons to select Billing report, and then press OK. The product exits the menu settings and prints the report.

Change fax settings 109

Receive fax settings
Set or change number of rings-to-answer
When the answer mode is set to Automatic, the product rings-to-answer setting determines the number of times the telephone rings before the product answers an incoming call. If the product is connected to a line that receives both fax and voice calls (a shared line) and that also uses an answering machine, you might need to adjust the rings-to-answer setting. The number of ringsto-answer for the product must be greater than the rings-to-answer on the answering machine. This allows the answering machine to answer the incoming call and record a message if it is a voice call. When the answering machine answers the call, the product listens to the call and automatically answers it if it detects fax tones. The default setting for rings-to-answer is five for the U.S. and Canada, and two for other countries/ regions. Use the rings-to-answer setting Use the following table to determine the number of rings-to-answer to use.
Type of telephone line Dedicated fax line (receiving only fax calls) Recommended rings-to-answer setting Set to a number of rings within the range shown on the controlpanel display. (The minimum and maximum number of rings allowed varies by country/region.) One or two rings. (If you have an answering machine or computer voicemail for the other telephone number, make sure that the product is set to a greater number of rings than the answering system. Also, use the distinctive-ring feature to differentiate between voice and fax calls. See Set up distinctive ring on page 112.) Five rings or more. Two rings more than the answering machine or computer voicemail.

Use fax 123

Send a fax from the software
This section contains basic instructions for sending faxes by using the software that came with the product. All other software-related topics are covered in the software Help, which can be opened from the software-program Help menu. You can fax electronic documents from a computer if you meet the following requirements: The product is connected directly to the computer or connected to the computer over a TCP/IP network. The product software is installed on the computer. The computer operating system is Microsoft Windows XP, Windows Vista, Mac OS X v10.3, or Mac OS X v10.4.
Send a fax from the software (Windows XP or Vista) The procedure to send a fax varies according to your specifications. The most typical steps follow. 1. 2. 3. 4. 5. 6. Click Start, click Programs (or All Programs in Windows XP), and then click Hewlett-Packard. Click HP LaserJet product, and then click Send fax. The fax software appears. Enter the fax number of one or more recipients. Load the document in the automatic document feeder (ADF) input tray. Include a cover page. (This step is optional.) Click Send Now.
Send a fax from the software (Mac OS X v10.3) 1. 2. 3. 4. 5. 6. Load the document into the automatic document feeder (ADF) input tray or the flatbed scanner. Open HP Director and click Fax. The fax software appears. Select Fax from the Print dialog. Enter the fax number of one or more recipients. Include a cover page (this step is optional). Click Fax.
Send a fax from the software (Mac OS X v10.4) Using Mac OS X v10.4, you can choose between two methods of sending faxes from the product software. To send a fax by using HP Director complete the following steps: 1. 2. 3. 4. Load the document into the automatic document feeder (ADF) input tray or the flatbed scanner. Open HP Director by clicking the icon in the dock, and then click Fax. The Apple print dialog appears. Select Fax PDF from the PDF pop-up menu. Enter the fax number of one or more recipients under To. ENWW

124 Chapter 10 Fax

Select the product under Modem. Click Fax.
To send a fax by printing to a fax driver, complete the following steps: 1. 2. 3. 4. 5. 6. Open the document that you want to fax. Click File and then click Print. Select Fax PDF from the PDF pop-up menu. Enter the fax number of one or more recipients under To. Select the product under Modem. Click Fax.
Send a fax from a third-party software program, such as Microsoft Word (all operating systems) 1. 2. 3. 4. Open a document in a third-party program. Click the File menu, and then click Print. Select the fax print driver from the printer driver drop-down list. The fax software appears. Complete one of the following procedures: Windows a. b. c. d. Enter the fax number of one or more recipients. Include a cover page. (This step is optional.) Include any pages loaded at the product. (This step is optional.) Click Send Now.

Service

During the printing process, paper, toner and dust particles can accumulate inside the product. Over time, this buildup can cause print-quality problems such as toner specks or smearing. HP ToolboxFX provides an easy method for cleaning the paper path. For more information, see Clean the paper path from HP ToolboxFX on page 162.

Device polling

You can turn off HP ToolboxFX device polling to reduce network traffic, but doing so also disables some HP ToolboxFX features: pop-up alerts, fax log updates, the ability to receive faxes to this computer, and scanning using the Scan To button. NOTE: You must click Apply before the changes take effect.

Print Settings

The HP ToolboxFX Print Settings tab contains links to the following main pages: Printing. Change the default product print settings, such as number of copies and paper orientation. PCL5e. View and change the PCL5 settings. PostScript. View and change the PS settings.

Printing

Use the HP ToolboxFX printing settings options to configure the settings for all print functions. These are the same options that are available on the product control panel. For more information, see Control panel on page 9. NOTE: You must click Apply before the changes take effect.

HP ToolboxFX 151

PCL 5e
Use the PCL 5 options to configure the settings when you are using the PCL5 print personality. These are the same options that are available on the PCL5 menu on the control panel. NOTE: You must click Apply before the changes take effect.

PostScript

Use the PostScript option when you are using the HP postscript level 3 emulation print personality. When the Print PostScript error option is turned on, the PostScript error page automatically prints when HP postscript level 3 emulation errors occur. NOTE: You must click Apply before the changes take effect.

Network Settings

The network administrator can use the HP ToolboxFX Network Settings tab to control the networkrelated settings for the product when it is connected to an IP-based network.
152 Chapter 11 Manage and maintain the product
This product is equipped with an embedded Web server (EWS), which provides access to information about product and network activities. A Web server provides an environment in which web programs may run, much in the same way that an operating system, such as Windows, provides an environment for programs to run on a computer. The output from these programs can then be displayed by a Web browser, such as Microsoft Internet Explorer, Safari, or Netscape Navigator. An embedded Web server resides on a hardware device (such as an HP LaserJet product) or in firmware, rather than as software that is loaded on a network server. The advantage of an EWS is that it provides an interface to the product that anyone with a networkconnected product and computer can use. There is no special software to install or configure, but you must have a supported Web browser on the computer. To gain access to the EWS, type the IP address for the product in the address line of the browser. (To find the IP address, print a configuration page. For more information about printing a configuration page, see Information pages on page 142.) NOTE: For Macintosh operating systems, you can use the EWS over a USB connection after installing the Macintosh software included with the product.

HP support and information for Macintosh computers
Go to www.hp.com/go/macosx for Macintosh OS X support information and HP subscription service for driver updates. Go to www.hp.com/go/mac-connect for products that are designed specifically for the Macintosh user.
HP maintenance agreements
HP has several types of maintenance agreements that meet a wide range of support needs. Maintenance agreements are not part of the standard warranty. Support services may vary by area. Check with your local HP dealer to determine the services available to you.
On-site service agreements
To provide you with the level of support best suited to your needs, HP has on-site service agreements with a selection of response times.

Next-day on-site service

This agreement provides support by the next working day following a service request. Extended coverage hours and extended travel beyond HPs designated service zones are available on most onsite agreements (for additional charges).
Weekly (volume) on-site service
This agreement provides scheduled weekly on-site visits for organizations with many HP products. This agreement is designated for sites using 25 or more workstation products, including devices, plotters, computers, and disk drives.

Repacking the device

If HP Customer Care determines that your device needs to be returned to HP for repair, follow the steps below to repack the device before shipping it. CAUTION: Shipping damage as a result of inadequate packing is the customers responsibility.
HP maintenance agreements 221
To repack the device 1. Remove and retain any DIMMs cards that you have purchased and installed in the device. Do not remove the DIMM that came with the device. CAUTION: Static electricity can damage DIMMs. When handling DIMMs, either wear an antistatic wrist strap, or frequently touch the surface of the DIMM antistatic package and then touch bare metal on the device. To remove the DIMMs, see Memory DIMMs on page 160. 2. Remove and retain the print cartridge. CAUTION: It is extremely important to remove the print cartridge before shipping the device. A print cartridge that remains in the device during shipping will leak and entirely cover the device engine and other parts with toner. To prevent damage to the print cartridge, avoid touching the roller on it, and store the print cartridge in its original packing material or so that it is not exposed to light. 3. 4. 5. Remove and retain the power cable, interface cable, and optional accessories. If possible, include print samples and 50 to 100 sheets of paper or other print media that did not print correctly. In the U.S., call HP Customer Care to request new packing material. In other areas, use the original packing material, if possible. Hewlett-Packard recommends insuring the equipment for shipment.

Canadian DOC regulations

Complies with Canadian EMC Class B requirements. Conforme la classe B des normes canadiennes de compatibilit lectromagntiques. CEM.

EMI statement (Korea)

236 Appendix D Regulatory information
Laser statement for Finland
Luokan 1 laserlaite Klass 1 Laser Apparat HP LaserJet M2727nf, M2727nfs, laserkirjoitin on kyttjn kannalta turvallinen luokan 1 laserlaite. Normaalissa kytss kirjoittimen suojakotelointi est lasersteen psyn laitteen ulkopuolelle. Laitteen turvallisuusluokka on mritetty standardin EN 60825-1 (1994) mukaisesti. VAROITUS ! Laitteen kyttminen muulla kuin kyttohjeessa mainitulla tavalla saattaa altistaa kyttjn turvallisuusluokan 1 ylittvlle nkymttmlle lasersteilylle. VARNING ! Om apparaten anvnds p annat stt n i bruksanvisning specificerats, kan anvndaren utsttas fr osynlig laserstrlning, som verskrider grnsen fr laserklass 1. HUOLTO HP LaserJet M2727nf, M2727nfs - kirjoittimen sisll ei ole kyttjn huollettavissa olevia kohteita. Laitteen saa avata ja huoltaa ainoastaan sen huoltamiseen koulutettu henkil. Tllaiseksi huoltotoimenpiteeksi ei katsota vriainekasetin vaihtamista, paperiradan puhdistusta tai muita kyttjn ksikirjassa lueteltuja, kyttjn tehtvksi tarkoitettuja yllpitotoimia, jotka voidaan suorittaa ilman erikoistykaluja. VARO ! Mikli kirjoittimen suojakotelo avataan, olet alttiina nkymttmllelasersteilylle laitteen ollessa toiminnassa. l katso steeseen. VARNING ! Om laserprinterns skyddshlje ppnas d apparaten r i funktion, utsttas anvndaren fr osynlig laserstrlning. Betrakta ej strlen. Tiedot laitteessa kytettvn laserdiodin steilyominaisuuksista: Aallonpituus 775-795 nm Teho 5 m W Luokan 3B laser.

Substances table (China)

Table D-1

(Cr(VI))

(PBB)

(PBDE) O O O O O O

X X O O X X

O O O O O O

X O O O O O

Safety statements 237

O: SJ/T11363-2006 X: SJ/T11363-2006 NOTE:
238 Appendix D Regulatory information

Glossary

ADF Automatic document feeder. The ADF is used to automatically feed originals into the product for copying, scanning, or faxing. browser Short for Web browser, a software program that is used to locate and open Web pages. collate The process of printing a multiple-copy job in sets. When collate is selected, the product prints an entire set before printing additional copies. Otherwise, the product prints the specified number of copies of one page before printing the subsequent pages. comma (,) A comma in a fax dial sequence indicates that the product will pause at that point in the dialing sequence. contrast The difference between the dark and light areas of an image. The lower the number value, the more closely the shades resemble each other. The higher the number, the more the shades appear separate from each other. dedicated line A single telephone line that is used exclusively for either voice calls or fax calls. DIMM Dual inline memory module, a small circuit board that holds memory. A single in-line memory module (SIMM) has a 32-bit path to the memory, whereas a DIMM has a 64-bit path. distinctive ring A service offered by some telephone companies in some countries/regions that allows two or three phone numbers to be set up on the same telephone line. Each phone number has a different ring pattern, and the fax machine can be configured to recognize the distinctive ring of the fax number. dots per inch (dpi) A measurement of resolution that is used for printing. Generally, more dots per inch result in a higher resolution, more visible detail in the image, and a larger file size. DSL Digital subscriber line, a technology that enables a high-speed, direct connection to the Internet through telephone lines. e-mail (electronic mail) An abbreviation for electronic mail. Software that can be used to electronically transmit items over a communications network. fax An abbreviation of facsimile. The electronic encoding of a printed page and the transmission of the electronic page over a telephone line. The product software can send items to electronic fax programs, which require a modem and fax software. fax functions Fax-related tasks that are done from the control panel or software that affect only the current job, or are done only once before returning to the Ready state, such as clearing memory. These functions are in their own section in the control-panel menu. fax settings Fax-related items that, when set or changed, continue to use the choice made until changed again. An example would be the number of times set for the product to redial a busy number. These settings are in their own section of the control panel menu.

Glossary 239

file format The way the contents of a file are structured by a program or group of programs. grayscale Shades of gray that represent light and dark portions of an image when color images are converted to grayscale; colors are represented by various shades of gray. halftone An image type that simulates grayscale by varying the number of dots. Highly colored areas consist of a large number of dots, while lighter areas consist of a smaller number of dots. HP Director A software screen that is used when working with documents. When the document is loaded into the automatic document feeder (ADF) and the computer is connected directly to the product, the HP Director appears on the computer screen to initiate faxing, copying, or scanning. HP ToolboxFX HP ToolboxFX is a program that provides access to the product management and troubleshooting tools, embedded Web server, and product documentation. HP ToolboxFX does not support Macintosh operating systems. ISDN Integrated Services Digital Network (ISDN) is a suite of internationally adopted standards for end-to-end digital communication over the public telephone network. link A connection to a program or device that can be used to send information from the product software to other programs, such as e-mail, electronic fax, and OCR links. optical character recognition (OCR) software OCR software converts an electronic image of text, such as a scanned document, into a form that word processor, spreadsheet, and database programs can use. pixels per inch (ppi) A measurement of resolution that is used for scanning. Generally, more pixels per inch result in a higher resolution, more visible detail in the image, and a larger file size. printer driver A printer driver is a program that software programs use to gain access to a products features. A printer driver translates a software programs formatting commands (such as page breaks and font selection) into a printer language (such as PostScript or PCL), and then sends the print file to the product. private branch exchange (PBX) A small telephone switching system that typically is used by large businesses or universities to connect all telephone extensions within the organization. A PBX also connects to the public switched telephone network (PSTN) and may be either manual or dial, depending on the method used by extensions to place incoming or outgoing calls. Normally, the equipment is owned by the customer rather than leased from the telephone company. public switched telephone network (PSTN) The worldwide dial-up telephone network or a portion of that network. Users are assigned unique phone numbers, which allow them to connect to the PSTN through local telephone exchange companies. Often, this phrase is used when referring to data or other non-telephone services carried over a path initially established using normal telephone signaling and ordinary switched long-distance telephone circuits. Readiris An optical character recognition (OCR) program that was developed by I.R.I.S. and that is included with the product software. resolution The sharpness of an image, measured in dots per inch (dpi). The higher the dpi, the greater the resolution. shared line A single telephone line that is used for both voice and fax calls. surge protector A device that protects a power supply and communications lines from electrical surges. TWAIN An industry standard for scanners and software. By using a TWAIN-compliant scanner with a TWAINcompliant program, a scan can be initiated from within the program.

240 Glossary

URL Uniform resource locator, the global address of documents and resources on the Internet. The first part of the address indicates what protocol to use, the second part specifies the IP address or the domain name where the resource is located. USB Universal serial bus (USB) is a standard that was developed by the USB Implementers Forum, Inc., to connect computers and peripherals. USB is designed to concurrently connect a single computer USB port to multiple peripherals. watermarks A watermark adds background text to a document that is being printed. For example, Confidential can be printed in the background text of a document to indicate that the document is confidential. A selection can be made from a set of predefined watermarks, and the font, size, angle, and style can be changed. The product can place the watermark on the first page only or all pages. WIA Windows Imaging Architecture (WIA) is an imaging architecture that is available in Windows Me and Windows XP. A scan can be initiated from within these operating systems by using a WIA-compliant scanner.

Glossary 241

242 Glossary
A accessibility features 3 accessories part numbers 214 acoustic emissions 225 activity log, fax troubleshooting 140 ad hoc groups, sending faxes to 121 add scan destinations (Windows) 85 ADF jams 177 locating 4 page sizes supported 136 part number 215 alert messages 170 alerts, setting up 144 answer mode, setting 111 answering machines, connecting fax settings 110 authorized dealers 220 automatic document feeder loading for scanning 82 automatic document feeder (ADF) capacity 68 jams 177 load for copying 68 locating 4 page sizes supported 136 part number 215 autoreduction settings, fax 113 B background shading, troubleshooting 191 bands and streaks, troubleshooting 191 batteries included 230
billing codes, fax using 109 bins, output jams, clearing 185 locating 4 black and white scanning 88 blank copies, troubleshooting 200 blank pages printing 59 troubleshooting 196 blank scans, troubleshooting 203 blocking faxes 114 booklet settings Windows 57 books copying 76 scanning 90 busy signals, redialing options 106 C cables part numbers 214 USB, troubleshooting 197 call report, fax troubleshooting 140 caller-ID boxes, connecting 96 calling cards 120 Canadian DOC regulations 236 canceling copy jobs 70 faxes 116 print job 56 scan jobs 86 cartridge-door release, locating 4 cartridges HP fraud hotline 158 part numbers 214 recycling 158, 229
replacing 159 reusing 159 status, checking 157 status, viewing with HP ToolboxFX 144 storing 158 warranty 219 cartridges, print Macintosh status 34 characters, troubleshooting 192 cleaning automatic document feeder 163 exterior 165 glass 88, 165 lid backing 164 paper path 162 scanner glass 72 scanner strip 73, 164 collating copies 71 color scanning settings 88 color, scanning settings 87 comparison, product models 1 configuration page printing 142 contacting HP 220 contrast settings copy 73 fax 107 control panel cleaning page, printing 162 HP ToolboxFX system settings 151 menus 11 messages, troubleshooting 170 scanning from (Macintosh) 35

246 Index

first page 32, 59 HP ToolboxFX settings 150 jams 176 orientation, setting 61 pages per sheet 33 pages per sheet, Windows 64 printing on special media 58 select size and type 54 size, changing 75 size, selecting 60 source, selecting 60 stapling 155, 156 supported sizes 47 troubleshooting 194 type, changing 75 type, selecting 60 wrinkled 193 memory deleting faxes 117 error messages 172 installing 160 part numbers 214 reprinting faxes 127 menu control panel, access 11 Copy setup 12 Fax functions 11 Fax Job status 11 Fax setup 14 Network config 19 Reports 13 Service 19 System setup 17 menu map printing 143 mercury-free product 230 messages control panel 170 critical 174 Microsoft Word, faxing from 125 model comparison 1 number, locating 5 modems, connecting 96 multiple pages per sheet 33, 64 N n-up printing Windows 64
network configuring 19, 37 device polling 151 IP address configuration 42 link speed settings 42 operating systems supported 38 product discovery 39 protocols supported 39 troubleshooting 206 Network config menu 19 network configuration page 41 network port locating 5 setting up 40 network report, printing 143 Network Settings tab, HP ToolboxFX 152 networks HP Web Jetadmin 154 Macintosh installation 29 New Zealand telecom statements 234 next-day on-site service 221 noise specifications 225 number of copies, changing 69 O OCR software 85 on-site service agreements 221 on/off switch, locating 4 online support 220 operating environment, specifications 225 operating systems supported 6, 7, 22, 28 operating systems, networks 38 optical character recognition software 85 ordering supplies and accessories 214 orientation, setting 61 output bins locating 4 output quality copy, troubleshooting 198 HP ToolboxFX settings 150
print, troubleshooting 190, 204 scans, troubleshooting 201, 203 outside lines dial prefixes 105 pauses, inserting 100 P packaging device 221 page-by-page scanning (Macintosh) 35 pages blank 196 excessive curl 195 misfeeding 195 not printing 197 skewed 193, 195 pages per sheet Windows 64 paper ADF, sizes supported 136 copy settings 74 curled, troubleshooting 193 custom-size, Macintosh settings 32 document size, selecting 60 fax autoreduction settings 113 first page 32, 59 HP ToolboxFX settings 150 jams 176 pages per sheet 33 size, changing 75 size, selecting 60 source, selecting 60 stapling 155 supported sizes 47 supported types 54 troubleshooting 194 type, changing 75 type, selecting 60 wrinkled 193 paper input trays feeding problems, troubleshooting 195 part numbers cables 214 memory 214 supplies 214

HP LaserJet M2727nf MFP
All the features you need Do more and do it well with this highFax documents at up to 33.6 kbps and enjoy digital powered, fully loaded black-and-white MFP. storage for up to 600 pages. Use private receive to Enhanced performance
Dont waste time waiting for your documents. The HP LaserJet M2727nf MFP features professional print and copy speeds of up to 27 ppm (pages per minute). Other MFPs need time to warm up before printing the first page, but with no-wait Instant-on Technology your first page will print two times faster than devices without it. 1 And with a stable light source, copy or scan jobs begin in a matter of secondseven first thing in the morning. Your documents always look great with reliable, high-quality printing at true 1200 dpi. We design our toner formulas and papers to work with each other and with the devices high speedsso you get crisp and consistent print quality without sacrificing performance. Easily handle even the most demanding jobs with HP PCL and HP postscript level 3 emulation driver support, a powerful 450 MHz processor, and 64 MB RAM (expandable to 320 MB).
securely store faxes on the device until you are ready to print them. And with Fax/Tel, your MFP will determine if the call is a voice or a fax call. 2
Get the job done faster with the paper handling features your business needs. The MFPs maximum input capacity of up to 300 sheets (expandable to up to 550 sheets) helps you maintain your momentum. 3 Count on default copy collation and standard two-sided printing and copying to conserve paper. And with the devices multi-tasking capabilities, if one person is printing or copying, you can still receive faxes. Your workteam can share resources easily, efficiently, and securely with fast, value-featured networking.

HP LaserJet reliability

Experience worry-free operation and continually refresh your MFP with Original HP print cartridges. They comprise 70 percent of the imaging system and communicate with the MFP to automatically optimize print quality, provide alerts when supplies run low, and facilitate convenient supplies reordering. 4
Studies from Quality Logic show the typical print job is three to five pages. Instant-on Technology uses cutting-edge fuser technology to produce the first page faster when a printer is coming out of PowerSave mode so your print job is done sooner. 2 A downstream telephone is required to enable the Fax/Tel feature (not included). 3 The MFP comes standard with one 50-sheet multipurpose input tray and one 250-sheet input tray, and the option for an additional 250-sheet tray. 4 HP SureSupply availability varies by region. For more information, visit www.hp.com/learn/suresupply.
1 50-sheet automatic document feeder (ADF) supports copying, scanning, and faxing up to legal size Flatbed scanner for books or documents up to letter/A4 size Control panel with 10-key number pad and 2-line display provides effortless interaction with each of the MFPs functions 125-sheet output bin Front door print cartridge access 50-sheet multipurpose input tray 1 handles heavy custom paper up to 43 lb (163 g/m2) Adjustable 250-sheet input tray 2 Automatic two-sided printing and copying Rear door opens for straight-through paper path

Front view

10 Hi-Speed USB 2.0 port 11 10/100Base-T Ethernet port for easy networking 12 Included Kensington Lock MB memory (expandable to 320 MB) and a powerful 450 MHz processor 14 RJ-11 fax port and RJ-11 line-out telephone port

Rear view

Convenience, reliability, and outstanding support make the HP LaserJet M2727nf MFP the perfect choice for businesses with no time to worry about device management.

Saves valuable time

The HP LaserJet M2727nf MFP is designed to save you time and effort with powerful management tools:
Included with the product installation CD,
Legendary reliability and support
You dont have to worry about Microsoft Windows VistaTM compatibility. The HP LaserJet M2727nf MFP is Vista-certified, meaning it will work seamlessly with computers running the new operating system. Reliable devices lower your overall labor costs by minimizing downtime. PC Magazine (August 2006) recently gave HP the Readers Choice award in its annual service and reliability survey for the 15th year in a row. No other printer vendor can claim this record. Award-winning customer service and support backs your MFP with a one-year limited warranty, knowledgeable online support available 24/7 at www.hp.com/support, and phone support provided by trained HP agents. Plus, you can enhance your warranty protection with affordable HP Care Pack Services.

HP ToolboxFX lets you interact with your MFP from the comfort of your desk, with configuration, status, and support for every feature. smaller businesses manage up to 15 HP printers or MFPs. 5 utility for remotely installing, configuring, monitoring, and managing a wide variety of HP and non-HP printing and imaging devices from anywhere on the network. 6 interface to the device that anyone with a networkconnected computer and a standard Web browser can easily access.
HP Easy Printer Care Software is a tool that helps
HP Web Jetadmin is a simple fleet management
The HP Embedded Web Server provides a universal
5 Easy Printer Care Software is free and may be downloaded at www.hp.com/go/easyprintercare, where you can also find a detailed printer compatibility matrix. 6 Find more information and download HP Web Jetadmin for free at www.hp.com/go/webjetadmin.
Get the most out of your MFP with HP accessories, supplies, and services.
Q7556A Increase your input capacity to 550 sheets with the 250-sheet input tray 3. CB421A, CB422A, CB423A Upgrade the devices memory to a maximum of 320 MB RAM with 64 MB, 128 MB, or 256 MB memory modules. C6264A, C6520A Connect directly with the 2-meter or 3-meter Hi-Speed USB A to B printer cable. Q7553A/X HPs all-in-one print cartridges and toner are specifically designed with the MFP to deliver consistent quality and reliable, trouble-free printing. Choose from a selection of HP papers to create impressive, professional marketing materials.
Paper handling accessories Optional 250-sheet input tray 3 Supplies HP LaserJet print cartridge. Average cartridge yield 3,000 standard pages.7 High-yield HP LaserJet print cartridge. Average cartridge yield 7,000 standard pages.7 Memory 64 MB 144-pin DDR2 DIMM 128 MB 144-pin DDR2 DIMM 256 MB 144-pin DDR2 DIMM Cables Hi-Speed USB A to B printer cable (2-meter) Hi-Speed USB A to B printer cable (3-meter) Service and support HP 3-year Next Business Day Exchange Hardware Service HP 3-year Next Business Day Onsite Hardware Support HP 3-year Return to Depot Hardware Service Paper North America: www.hp.com/go/paper USA: 1-800-477-5010 Solutions www.hp.com/go/gsc

Q7556A Q7553A Q7553X

CB421A CB422A CB423A C6264A C6520A H5471E H5478E H2646E
Declared yield value in accordance with ISO/IEC 19752. For page and photo yields and other cartridge options, see www.hp.com/go/pageyield.

Technical specifications

Print and copy speed First page out Resolution, enhancement technologies Features Control panel Copying
HP LaserJet M2727nf MFP (CB532A)

Up to 27 ppm letter Printing: less than 10 seconds from PowerSave mode; Copying: less than 8 seconds from PowerSave mode Up to 1200 dpi; REt, HP FastRes, HP ProRes 1200 2-line LCD text display, alphanumeric buttons, navigational buttons plus 3 LEDs, fax buttons plus 1 LED, copy buttons plus 2 LEDs, 2 scan buttons Up to 99 multiple copies, reduce/enlarge from 25 to 400%, two-sided copying, contrast adjustments, resolution copy quality (text, mixed, film photo and picture), draft quality (on/off), multipage (on/off), copy collation, number of copies, tray select, paper size, paper type, restore default Color flatbed scanner or ADF; input modes: front control panel scan, copy or fax buttons, scanning via HP LaserJet Scan (Windows), HP Director (Macintosh), or TWAIN-compliant or WIA-compliant software Up to 33.6 kbps, auto fax reduction, fax forwarding, fax polling (receive only), broadcasting to up to 119 locations, speed dial (up to 120 numbers), junk barrier, auto redialing, delayed sending, distinctive ring, PC interface supported, fax telephone mode supported, fax memory (up to 600 pages)10 Motorola Coldfire V5e, 450 MHz 64 MB RAM (fixed), expandable to 320 MB via one open 144-pin DDR2 DIMM slot; 8 MB non-volatile fax storage (600 fax pages)10; Memory Enhancement technology (MEt) 750 to 3,000 Printer: up to 15,000 pages; copier: up to 15,000 pages; ADF: up to 2,250 pages HP PCL 6, HP PCL 5e, HP postscript level 3 emulation; 45 scalable TrueType, 35 PostScript 50-sheet ADF, 50-sheet multipurpose input tray 1, 250-sheet input tray 2, optional 250-sheet input tray 3, 125-sheet output bin, automatic two-sided printing/copying Tray 1: letter, legal, envelopes (No. 5 1/2 Baronial through No. 11), index cards, postcards; custom: 76 by 127 mm to 216 by 356 mm (3 by 5 in to 8.5 by 14 in) Tray 2, optional tray 3: letter, legal; custom: 5.8 by 8.3 in to 8.5 by 14 in (148 by 210 mm to 216 by 356 mm) ADF: letter, legal; custom: 5.5 by 5.5 in to 8.5 by 14 in (127 by 127 mm to 216 by 356 mm) Automatic two-sided printing unit: letter, legal Tray 1, tray 2, optional tray 3: 16 to 43 lb bond (60 to 163 g/m2); ADF: 16 to 24 lb bond (60 to 90 g/m2) Paper (bond, color, heavy, letterhead, light, plain, preprinted, prepunched, recycled, rough), envelopes, transparencies, labels, cardstock 10/100Base-T wired Ethernet network port, Hi-Speed USB 2.0 port, RJ-11 fax port, RJ-11 line-out telephone port Fully supported: Windows XP 32, Windows XP x64, Windows Vista 32, Windows Vista 64, Mac OS X v10.3 or higher; Basic functionality supported (Print/scan/Embedded Web Server): Windows 2000, Windows Server 2003; Print driver only: Unix, Linux Via on-board 10/100 Ethernet connection, supports TCP/IP based solutions: Windows 2000, Windows XP Home, Windows Professional, Windows XP Professional x64, Windows Server 2003, Windows Vista Ready, Windows Vista-64; Novell NetWare NDPS services via TCP/IP only on 3.2, 4.2, 5.x, 6.x; HP Gateway (TCP/IP raw only) and Novell LPD gateway; Mac OS 10.3 or higher; Bonjour discovery supported; Red Hat Linux 6.x or higher; SuSE Linux 6.x or higher; HP-UX 10.20, 11.x; Solaris 2.5x, 2.6, 7, 8, 9, 10 (SPARC systems only); IBM AIX 3.2.5 or higher; MPE-iX; Citrix MetaFrame; Windows Terminal Services TCP/IP: IPv4, IPv6, LPD, SLP, Bonjour, BOOTP/DHCP/AutoIP, WINS, SNMP v1, HTTP SNMP v1 (community name); control panel, embedded Web server, and HP Toolbox FX (password-protected); Kensington lock included with device 19.7 by 16 by 18 in (500 by 406 by 457 mm) 37.8 lb (17.2 kg) M2727nf MFP, power cord(s), print cartridge, Getting Started Guide, support flyer, software/documentation CD, control panel faceplate, Readiris PRO text recognition software, ADF input support, phone cord(s), 250-sheet input tray 2 One-year limited warranty

Acoustics14 Sound power Bystander sound pressure Certifications Safety
Scanning Faxing Processor Memory/storage Recommended monthly page volume11 Maximum monthly duty cycle12 Languages and fonts Paper Handling Sizes
Weights Types Connectivity Interfaces Client operating systems Network operating systems
Network protocols Security Dimensions (W by D by H) Weight Whats in the box Warranty
Environmental ranges Recommended temperature Storage temperature Operating relative humidity Storage relative humidity Altitude Power specifications13 Required input voltage
59 to 90.5 degrees F (15 to 32.5 degrees C) -4 to 104 degrees F (-20 to 40 degrees C) 10 to 80 percent, non-condensing 0 to 95 percent, non-condensing 0 to 10,000 ft (0 to 3,040 m)
Active: 6.4 B(A) printing, 6.9 B(A) copying, Ready: inaudible Active: 50.4 dB(A) printing, 55.4 dB(A) copying, Ready: inaudible
110-volt models: 110 to 127 volts ( 10 percent), 50/60 Hz (2 Hz), 4.5 amp 220-volt models: 220 to 240 volts ( 10 percent), 50/60 Hz (2 Hz), 2.6 amp Power consumption Printing: 425 watts; Copying: 405 watts; Ready: 15 watts; Sleep: 15 watts; Off: 0.1 watts Typical Electricity Consumption (TEC): 3.041 kWh/Week ENERGY STAR qualified models; see www.hp.com/go/energystar
Telecom HP SureSupply enabled
IEC 60950-1: 2001/EN 60950-1: 2001+A11; IEC 60825-1: 1993+A1: 1997+A2: 2001/EN 60825-1: 1994+A1: 2002+A2: 2001 (Class 1 Laser/LED Product); GB4943-1995. CISPR 22: 2005/EN 55022: 2006-Class B; EN 61000-3-2: 2000+A2; EN 61000-3-3: 1995+A1; EN 55024: 1998+A1+A2; FCC Title 47 CFR, Part 15 Class B 2/ICES-003, Issue 3; GB9254-1998 ES 203 021, FCC Part 68, Industry Canada CS03 To learn more, please visit www.hp.com/go/suresupply
Exact speed varies depending on the system configuration, software program, and document complexity. Copy speed measured by a single page on the flatbed glass with number of copies set to 99. ADF copy speed: up to 19 cpm. Based on ITU-T test image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory. HP recommends that the number of printed pages per month be within the stated range for optimum device performance, based on factors including supplies replacement intervals and device life over an extended warranty period. 12 Duty cycle is defined as the maximum number of pages per month of imaged output. This value provides a comparison of product robustness in relation to other HP LaserJet or HP Color LaserJet devices, and enables appropriate deployment of printers and MFPs to satisfy the demands of connected individuals or groups. 13 Values subject to change. See www.hp.com/support for current information. Power numbers are the highest values measured using all standard voltages. 14 Acoustic values are subject to change. See www.hp.com/support for current information. Configuration tested: simplex printing or copying, A4-size at average print speed of 27 ppm.

Copyright 2008, 2009 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
ENERGY STAR and the ENERGY STAR mark are U.S. registered marks. Microsoft, Windows, and Windows XP are U.S. registered trademarks of Microsoft Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Pentium is a registered trademark of Intel Corporation or its subsidiaries in the United States and other countries. Linux is a U.S. registered trademark of Linus Torvalds. Unix is a registered trademark of The Open Group.

Printed in U.S.A.

To learn more, visit www.hp.com 4AA1-4400ENUC, November 2009, Rev. 2.1