Copyright 2007 by Fuji Xerox Co., Ltd. All rights reserved. 9. User Passcode Minimum Length Set to [9 ] characters. 10. Private Printer Set to [Save in private charge print] 11. SSL/TLS Set to [Enabled] 12. IPSec Set to [Enabled] 13. SNMPv3 Set to [Enabled] 14. S/MIME Set to [Enabled] 15. SMB Set to [Disabled] 16. Audit Log Set to [Enabled] Note The security will not be warranted if you do not correctly follow the above setting instructions. Fax Flow Security features requires no special setting by System Administrator.

1.4 Data Restoration

The enciphered data cannot be restored in the following conditions. When a trouble occurs in the hard disk. When you have forgotten the encryption key. When you have forgotten the System Administrator ID and a passcode when making [Service Rep. Restricted Operation] set to [On].
1.5 Starting use of the data encryption feature and changing the settings
When data encryption is started or ended, or when the encryption key is changed, the machine must be restarted. The corresponding recording area (the hard disk) is reformatted when restarting. In this case, the previous data is not guaranteed. The recording area stores the following data. Spooled print data Print data including the secure print and sample print Forms for the form overlay feature Mailbox and job flow sheet settings (box name, passcode. etc.) Documents in mailboxes Address book data Important Be sure to save all necessary settings and documents before starting to use the data encryption feature or changing the settings. An error occurs if the connected hard disk does not match the encryption settings.
1.6 For Optimal Performance of the Security features
The manager (of the organization that the machine is used for) needs to follow the instructions below: Assign appropriate persons as system and machine administrators, and manage and train them properly. If the network where the machine is installed is to be connected to external networks, configure the network properly to block any unauthorized external access. The users have to set a user ID and a passcode certainly on accounting configuration of printer driver. The users and administrators have to set passcodes and encryption key according to the following rule. Do not use an easily guessed character strings passcodes. Passcodes have to contain both numeric and alphabetic. For secure operation, all of the remote trusted IT products that communicate with the machine implement the

Copyright 2007 by Fuji Xerox Co., Ltd. All rights reserved. communication protocol in accordance with industry standard practice with respect to RFC/other standard compliance (SSL/TLS, IPSec, SNMPv3 ,S/MIME) and work as advertised. The same settings are required as the machines configuration described bellow. 1. SSL/TLS Set the SSL clientWEB browser and SSL server that communicate with the machine as following data encryption suite SSL_RSA_WITH_RC4_128_SHA SSL_RSA_WITH_3DES_EDE_CBC_SHA TLS_RSA_WITH_AES_128_CBC_SHA TLS_RSA_WITH_AES_256_CBC_SHA Specificallyrecommended browser is Microsoft Internet Explorer 6/7Netscape 7.xMozilla Firefox 1.x/2.x S/MIME Set the machine and mail client as following Shared Key/hash function. RC2(128bit)/SHA1 3Key Triple-DES(168bit)/SHA1 IPSec Set the IPSec host that communicate with the machine as following Shared Key/hash function. AES(128bit)/SHA1 3Key Triple-DES(168bit)/SHA1 SNMPv3 Shared key encryptosystem of SNMPv3 is DES fixed. Hash function is select to SHA1.
1.7 Confirm the Machine ROM version and Clock
Before initial settings the System Administrator (Machine Administrator) has to check the machine ROM version and the internal clock.
1.7.1 How to check by Control Panel
1. 2. Press the <Machine Status> button on the control panel. Press the [Software Version] on the Machine information screen.
You can identify the software versions of the components of machine on the screen.
1.7.2 How to check by Print Report
1. 2. 3. 4. 5. Press the <Machine Status> button on the control panel. Press the [Print Reports] on the Machine information screen. Press the [Printer Reports] on the touch screen. Press the [Configuration Reports] on the touch screen. Press the <Start> button on the control panel.
You can identify the software versions of the components of machine by Print Report.
1.7.3 How to check the Clock
1. 2. 3. 4. 5. 6. 7. 8. Press the <Log In / Out> button on the Control Panel. Press the "11111" key on the numeric keypad. This is the factory default "ID. Press [Enter] on the touch screen. Press the <Machine Status> button on the Control Panel. Press the [Tools] tab. Press the [System Settings]. Press [Common Service Settings]. Press [Machine Clock/Timers].

NOTE: Be careful not to register a passcode that can be easily cracked and not to store the registered passcode in a location that is easily accessible to other persons. Important If the system administrator's user ID and passcode are forgotten, the machine configuration will not be able to recover in case of malfunction. NOTE: This feature is also able to utilize from CentreWare Internet Services. [Security] folder>[System Administrator Settings]
2.4 Set Maximum Login Attempts
If authentication of system administrator ID fails repeatedly, you can set a limit beyond which further tries are not allowed. On the Tools screen, 1. Press the [Authentication/Security Settings]. 2. Press [Authentication]. 3. Press [Maximum Login Attempts By System Administrator]. 4. On the Login Attempt screen, select the [Limit Attempts] button. 5. With [ ] and [ ], set [5]. 6. Press the [Save] button. 7. If necessary, to exit the Authentication screen, press the rectangular Close button in the upper right corner of the screen. NOTE: If the authentication failed more then the specified number of times, the machine displays the following message: You have made the maximum number of attempts to access the system. Access denied NOTE: This feature is also able to utilize from CentreWare Internet Services. [Security] folder>[ System Administrator Settings]
2.5 Set Service Rep. Restricted Operation
This feature protects the machine settings from being changed by an outsider pretending to be our customer engineer. Make sure not to lose the system administrators ID and passcode. Otherwise, the various settings that are only available in system administrator mode cannot be changed. If the system administrators ID and passcode are lost when [Service Rep. Restricted Operation] is set to [On], not only you but also we are no longer able to change any setting in the system administrator mode. If you lose the system administrators ID and passcode, the electric component board of the machine must be replaced in order to change any setting in the system administrator mode. In that case, you will be charged for the electrical component board and handling cost. On the Tools screen, 1. Press the [System Settings]. 2. Press [Common Service Settings]. 3. Press [Other Settings]. 4. On the Setting screen, select the [Service Rep. Restricted Operation]. 5. Select [Change Settings]. 6. Select [On]. 7. Select [Save]. 8. In the [Do you want to proceed?] screen, select [Yes]. 9. In the [Do you still want to proceed?] screen, select [Yes].

2.6 Set Overwrite Hard Disk
On the Tools screen, 1. Press [Authentication/Security Settings]. 2. Press [Overwrite Hard Disk]. 3. Press [Number of Overwrite]. 4. On the Setting screen, select the [1 Overwrite] or [3 Overwrite]. 5. Select [Save]. When copy, fax, scan, or print processing is completed, the data is deleted from the hard disk and the area on which the deleted data was stored is automatically overwritten with blank data. Important If the machine is powered off during the overwriting operation, unfinished files may remain on the hard disk. The overwriting operation will resume if you power the machine on again with the unfinished files remaining on the hard disk. The data is erased by overwriting once, but overwriting three times makes it even more definite that the data cannot be recovered. Even if it can be, however, it takes longer. During the overwriting process, processing of normal operations may be slowed down.

2.7 Set Data Encryption

By setting data encryption, when data is written to the hard disk, the data is automatically encrypted. The encryption prevents unauthorized access to the stored data. In order to activate this feature, set an encryption key. On the Tools screen, 1. Press the [System Settings]. 2. Press [Common Service Settings]. 3. Press [Other Settings]. 4. On the Setting screen, select the [Data Encryption]. 5. Select [Change Settings]. 6. Select [On]. 7. Select [Keyboard], and enter a New Encryption Key of 12 characters. 8. Select [Save]. 9. Select [Keyboard], and Reenter the Encryption Key. 10. Select [Save]. 11. Select [Yes] to make the change. 12. Select [Yes] to Reboot.
2.8 Set Scheduled Image Overwrite
On the Tools screen, 1. Press [Authentication/Security Settings]. 2. Press [Overwrite Hard Disk]. 3. Press [Scheduled Image Overwrite]. 4. On the Setting screen, Select [Daily] or [Weekly] or [Monthly]. 5. Set [Day], [Hour], [minutes], 6. Select [Save]. NOTE: This feature is also able to utilize from CentreWare Internet Services. [Security] folder>[Scheduled Image Overwrite]

2.9 Set Authentication

On the Tools screen, 1. Press the [Authentication/Security Settings]. 2. Press [Authentication]. 3. Press [Login Type]. 4. On the Login Type screen, select the [Login to Local Accounts] button. 5. Press the [Save] button. If necessary, to exit the Authentication screen, press the rectangular Close button in the upper right corner of the screen. NOTE: This feature is also able to utilize from CentreWare Internet Services. [Security] folder>[Authentication Configuration]

These are users who are assigned the System Administrator privileges. When this type of user uses settings related to Security Features and services that are restricted, the user must enter their User ID and user Passcode on the authentication screen.
Authenticated Users (with No System Administrator)
These are users who are assigned no System Administrator privileges. When this type of user uses services that are restricted, the user must enter their user ID and user Passcode on the authentication screen.

Unauthenticated Users

These are users who are not registered with the machine. An Unauthenticated User cannot use services that are restricted.
3.1.2 Local Machine Authentication
This machine is used set to Local Machine Authentication mode. Local Machine Authentication uses the user information registered for the Accounting feature to manage authentication. You need, therefore, to enable the Authentication feature when you use Local Machine Authentication. The print or fax data sent directly from a computer can be received on the machine after being authenticated by cross-checking the authentication information pre-configured on a clients fax print driver with the one registered on the machine. For more information, refer to Fax Print Driver Online Help.
3.1.3 Functions Controlled by Authentication
The following explains the functions that are restricted by the Authentication feature. Restriction depends on which of the following two ways the machine is used. Local Access Remote Access When the System Administrator's ID and passcode are not correct, authentication becomes unsuccessful and re-input will be required. Five unsuccessful authentications occurs, machine needs to reboot.

Local Access

Direct operation of the machine from the control panel is called Local Access. The functions restricted by Local Access are as follows. Device Access All Services Pathway - Verifies users when they access the [All Services] screen. Job Status Pathway - Verifies users when they access the [Job Status] screen. Machine Status Pathway - Verifies users when they access the [Machine Status] screen. Service Access Copy Fax Internet Fax Scan to Mailbox E-mail Network Scanning Scan to PC Send from Mailbox Stored Programming Job Flow Sheets Custom Services Feature Access Color Copying Print Documents from Mailbox Retrieve Documents from Mailbox

Remote Access

Operation of the machine through a network using CentreWare Internet Services is called Remote Access. The functions restricted by Remote Access are as follows. Print Printing is limited to print jobs sent from a computer. To use the Authentication feature, use the print driver to set account information such as user ID and passcode.

4.5 Mailbox Stored Document Settings
This section describes the features that allow a System Administrator to configure various settings for mailboxes created for saving confidential incoming fax documents or scanned documents. 1. Select [Mailbox/Stored Document Settings] under [System Settings]. 2. Select the required feature.
4.5.1 Mailbox Service Settings
This feature allows you to specify whether to discard documents once received from a client and whether received Internet Fax documents can be forwarded. 1. Select [Mailbox Service Settings] under [Mailbox/Stored Document Settings]. 2. Change the required settings.
Documents Retrieved By Client
Specifies when and how to delete documents in mailboxes after they are retrieved.
Delete according to Mailbox Settings
Specifies documents be deleted according to the settings made for the individual mailbox.

Force Delete

Specifies that documents be deleted immediately after they are retrieved.
Print & Delete Confirmation Screen
Specifies whether to display a confirmation message screen when deleting a document.
4.5.2 Stored Document Settings
This feature allows you to select whether documents stored in a mailbox are automatically deleted. You can set how long documents are kept and time of the deletion. You can also select whether individual documents are deleted or not. 1. Select [Stored Document Settings] under [Mailbox/Stored Document Settings]. 2. Change the required settings. 3. Select [Close].
Mailbox Document Expiration Date
Specifies whether to delete documents from mailboxes when the specified period of time elapses. Enter the number of days to store documents in the range from 1 to 14 days, and enter the time documents are to be deleted using the scroll buttons or the numeric keypad.
Stored Document Expiration Date
Specifies the retention period for a stored document. Selecting [On] allows you to specify a retention period in the range of 4 to 23 hours, in 1 hour increments. NOTE: If the machine is turned off before the specified period of time elapses, the stored document will be deleted when the machine is turned back on.

Min. Passcode Length for Stored Job
Set the minimum number of allowed passcode digits between 0 and 12 digits. A passcode is required when Secure Print or Private Charge Print documents are to be stored or printed. A passcode must have digits equal to or longer than the value specified here. NOTE: Specify "0" if you do not set passcodes, or the minimum number of passcode digits.

4.6 Create Mailbox

This feature allows users to create mailboxes for saving confidential incoming fax documents or scanned documents. Fax documents in mailboxes can be printed out at a convenient time and scanned documents in mailboxes can be imported to computers. The documents can also be exported from computers to the mailbox by specifying the registered mailbox using the print driver. 1. 2. 3. 4. Select [Create Mailbox] on the [Setup Menu] screen. Select a mailbox number to create a new mailbox. Select [Create/Delete]. Select [On] or [Off] for [Check Mailbox Passcode],
NOTE: If you select [On], go to step 5 to register a passcode. The machine will not allow the mailbox to be accessed unless the registered passcode is entered. If you select [Off], skip to step 7. 5. 6. 7. Enter a passcode (up to 20 digits max.) using the numeric keypad on the control panel. Select the required [Target Operation] option. Select [Save].
NOTE: By selecting [Delete Mailbox], you can delete all documents in the mailbox and all job flow sheets created through the mailbox.

Mailbox Name

Specifies the mailbox name. Enter a name (up to 20 characters) to be assigned to the mailbox.

Check Passcode

Checks the passcode for the target operation. Select an option for restricting access to the mailbox through the passcode. If you select [Save (Write)], the passcode entry screen appears when an attempt is made to edit any document in the mailbox. If you select [Print/Delete (Read)], the passcode entry screen appears when an attempt is made to print out or delete any document in the mailbox.
Delete Documents After Retrieval
Specifies whether to delete documents in the mailbox after they are printed out or retrieved, or after they are transferred and printed out through a job flow sheet.

Delete Expired Documents

Specifies whether to delete documents in the mailbox after the preset time or period elapses.

4.7 Send from Mailbox

This section describes the mailbox features that allow you to check, print, or delete documents in the private mailboxes displayed on the [Send from Mailbox] screen. Some mailboxes, however, may require you to enter a passcode, depending on the operation you attempt. Private mailboxes created by other users are inactive and inaccessible to you. 1. Press the <All Services> button on the control panel.
Copyright 2007 by Fuji Xerox Co., Ltd. All rights reserved. NOTE: If the Authentication feature is enabled, you may be required to enter a user ID and a passcode (if one is set up). If you need assistance, contact the System Administrator. 2. Select [Send from Mailbox] on the touch screen. Go to Allows you to specify the first mailbox number to be displayed on the screen, using the numeric keypad on the control panel. 3. Select the mailbox to be opened. Then the documents stored in the mailbox appear. Document Name/Stored Date Sorts the documents by their names or the dates they were stored. Selecting the same option again toggles the order in which they are listed, as indicated with an upward (ascending order) or downward (descending order) triangle shown to the right of the name of the option selected. Refresh Updates the list of documents in the mailbox. Select All Selects all the documents in the mailbox, so that you can print or delete them all at once. Print Prints the selected document(s). Delete Deletes the selected document(s). Job Flow Settings Displays the [Job Flow Settings] screen.

4.8 Private Charge Print

This feature allows you to check locally stored documents, print stored documents, and delete stored documents. NOTE: The jobs displayed are sent from a PC using the print driver. For more information, refer to PCL Driver Online Help. When the Private Charge Print feature is enabled under [Authentication/Security Settings] > [Authentication] > [Charge/Private Print Settings], this feature allows you to print or delete documents stored for each authentication user ID. 1. Press the <Log In/Out> button. 2. Enter your user ID and Passcode using the screen keypad or numeric keypad on the control panel, and select [Confirm]. 3. Select [Private Charge Print] on the [Secure Print Jobs & More] screen. NOTE: If you entered the screen with the System Administrators ID, a list of authentication user IDs will be displayed. Select the desired user ID from the list or enter it in [Go to], and select [Document List]. The documents stored for the selected user ID will appear. 4. Select a document to print or delete. 5. Select the required option. Refresh Refreshes the displayed information.
Copyright 2007 by Fuji Xerox Co., Ltd. All rights reserved. Select All Selects all documents in the list. Delete Deletes a document selected in the list. Print Prints a document selected in the list. After printing, the document is deleted.

5 Operation Using CentreWare Internet Services
This chapter contains information on the operation of using CentreWare Internet Services, to use security features for System Administrator and authenticated users. The CentreWare Internet Services program uses the embedded Web User Interface which enables communication between a networked computer and the machine via HTTP. CentreWare Internet Services can be used to check each job and the machine status, or change the network settings. NOTE: This service must be installed and set up by the System Administrator prior to use. For more information on installation and setups of the CentreWare Internet Services feature, refer to the System Administration Guide. Some of the CentreWare Internet Services features will have restricted access. Contact the System Administrator for further assistance. NOTE: This feature is not available on a machine in which the direct printing feature is not configured.

5.1 Target Computers

The operating systems and web browsers that can be used for CentreWare Internet Services are as follows. OS Windows 2000 Pro Windows XP Pro Web Browsers Internet Explorer 6.0 SP1 Netscape 7.1 Navigator Internet Explorer 6.0 SP1 Netscape 7.1 Navigator Mozilla Firefox 1.5 Internet Explorer 7.x Netscape 7.02 Navigator Netscape 7.1 Navigator Safari 1.3
Windows Vista Mac OS 9.2 Mac OS X 10.3.9
5.2 Accessing CentreWare Internet Services
Follow the steps below to access CentreWare Internet Services. 1. At a client workstation on the network, launch an internet browser. 2. In the URL field, enter http:// followed by the IP address or Internet address of the machine. Then press the <Enter> key on the keyboard. For example, If the Internet address (URL) is vvv.xxx.yyy.zzz, enter the following in the URL field: http://vvv.xxx.yyy.zzz The IP address can be entered in IPv4 or IPv6 format. Enclose the IPv6 address in square brackets. NOTE: The IPV6 format is supported on Windows Vista only. IPv4: http://xxx.xxx.xxx.xxx IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx] If a port number is set, append it to the IP address or Internet address as follows. In the following example, the port number is 80. URL: http://vvv.xxx.yyy.zzz:80 IPv4: http://xxx.xxx.xxx.xxx:80 IPv6: http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:80 The home page of CentreWare Internet Services is displayed. NOTE: In the case of the Authentication feature is enabled, you may be required to enter the user ID and password (if one is set up). This is required to access CentreWare Internet Services to configure and use the security function of the machine.

Copyright 2007 by Fuji Xerox Co., Ltd. All rights reserved. NOTE: When your access to CentreWare Internet Services is encrypted, enter https:// followed by the IP address or Internet address, instead of http://.

5.3 Print

This page allows you to specify printing and paper parameters, enter accounting information, and select the delivery method for your print job. Follow the steps below to select the features available on the [Print] tab. 1. Click [Print] on the Main Panel of the home page. 2. The [Job Submission] page is displayed. Job Submission Allows you to print documents stored in your computer. Specify the following settings, and click [Start] to submit the job. Feature Quantity Collated 2 Sided Printing Output Color Staple Output Destination Paper Paper Supply Paper Size Paper Type Immediate Print Sample Set Delayed Print Secure Print Setting items Enter the number of sets to print. You can enter a number between 1 to 999. Specify whether to collate printouts or not. Allows you to select 1 sided prints or 2 sided prints (head to head or head to toe). Allows you to set whether to print in color or in monochrome. Allows you to select the number and location of staples. Allows you to select output trays from the drop down menu. Allows you to select the paper tray from the drop down menu Allows you to select the output paper size. Allows you to select the type of the paper to be used. In the case of user authentication mode, regardless these set, print data will be stored to the authenticated users private charge print. Allows you to specify the file to print. Clicking the [Browse] button next to the [File Name] edit box opens the [Choose File] dialog box where you can select the file to print. You can print only files with the following exceptions. :.pdf,.tif,.pcl,.ps, and.txt. Click this button to print the file.

Printing

Delivery

File Name

Submit Job

5.4 Mailbox

This page allows you to configure mailboxes. Follow the steps below to select the features available on the [Scan] tab. 1. Click [Scan] on the Main Panel of the home page. 2. Select the Mailbox hot link. 3. The [Mailbox] page is displayed. Mailbox icons Clicking the icon of a registered mailbox displays [Mailbox Document List] page for the mailbox. Mailbox Number Displays the mailbox numbers. Clicking the number of a registered mailbox displays the [Mailbox Document List] page for the mailbox.

Link Job Flow Sheet to this Mailbox

5.4.3 Mailbox Setup

The following table shows the setting items available on the [Mailbox Setup] page. Mailbox Mailbox Number Mailbox Name Mailbox Passcode Displays the number of the selected mailbox. Displays the name of the mailbox. Displays the passcode to the mailbox. To change the passcode, enter it with up to 20 characters. Leave the text box blank if not setting a passcode. Re-type the passcode for verification. Allows you to select whether and when the passcode for the mailbox is required. Allows you to set whether to automatically delete documents after they are printed or retrieved. Allows you to set whether to automatically delete documents when they reach the specified expiration dates.
Retype Passcode Check Mailbox Passcode Delete Documents after Print or Retrieve Delete Expired Documents
5.4.4 Import the documents
The following describes methods for importing documents stored on the machine's mailbox. 1. Select [Mailbox Number] or [Document List] on the [Mailbox] page. 2. Place a check next to each document to be imported, and click [Retrieve] or [Print Document]. NOTE: To retrieve a color document as a JPEG, place a check next to [Retrieve Page], and specify the page number.
5.5 Import the Audit Log File
The following describes methods for importing the Audit Log. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted security breaches, identify actual breaches, and prevent future breaches. The Audit Log is enabled from the Audit Log hot link on the Properties tab of Internet Services, accessed from a networked workstation running a web browser (Refer to 2.19). And additionally requires the enabling of SSL/TLS encryption for Accessing to the logged data. Access to the logged data is also accomplished from the Audit Log hot link on the Properties tab of Internet Services as follows. The logged data is not viewable from the local UI. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Supply the Administrator ID and Password, when prompted. 3. Click the Properties tab. 4. Click the Audit Log hot link. 5. Select the [Save as Text File]. Events tracked in the Audit Log, include: Starting and Stopping of the machine, Login/Logout events, Changes to system settings, and job completions. The machine generates audit logs that track events/actions (e.g., copy/print/scan/fax job submission) to logged in users, and each log entry contains a timestamp. The audit logs are only available to system administrators and can be downloaded via the web interface for viewing and analysis. By adopting a policy of regularly downloading and saving the audit logs, users can satisfy the tracking requirements for transmission of data outside of the local environment. Audit Log file is saved in the HDD maximum of 15000 affairs, and if it exceeds 15000 old data will be deleted every 50 affairs and the newest data will be overwritten. There is no deletion function.

016-504

016-703
Copyright 2007 by Fuji Xerox Co., Ltd. All rights reserved. When receiving e-mail, fax, or Internet Fax: Register the mailbox with the specified number. Send an e-mail to a valid mailbox. Contact the Xerox Welcome Center if the problem persists. 016-704 The hard disk ran out of space, because the mailboxes are full. Delete unnecessary documents from the mailboxes. 016-705 Unable to register the secure print document, mailbox document, or billing data using the print driver, or unable to register the scanned document in the mailbox, because the hard disk drive may not be installed properly on the machine, or may be damaged. Contact the Xerox Welcome Center. 016-706 The hard disk ran out of space, because the number of users for secure printing reached its maximum. Delete unnecessary documents or users registered for the Secure Print feature. 016-711 Refer to 016-985. 016-713 The input passcode does not match the mailbox passcode. Enter the correct passcode. 016-714 The specified mailbox does not exist. Create a new mailbox or specify an existing mailbox. 016-748 Unable to print due to insufficient hard disk space. Reduce the number of pages in print data, for instance by dividing the print data, or by printing one copy at a time when making multiple copies. 016-764 Unable to connect to the SMTP server. Contact the System Administrator. 016-765 Unable to send e-mail due to insufficient hard disk space on the SMTP server. Contact the System Administrator. 016-766 An error occurred on the SMTP server. Contact the System Administrator. 016-767 Unable to send e-mail due to the wrong e-mail address. Verify the e-mail address, and try sending the e-mail again. 016-768 Unable to connect to the SMTP server due to the incorrect e-mail address of the machine. Check the e-mail address of the machine. 016-769 The SMTP server does not support delivery confirmation (DSN). Send e-mail without setting confirmation. 016-770 The direct fax function is prohibited. Check with the System Administrator whether the function is enabled. If enabled, contact the Xerox Welcome Center. 016-771 Unable to retrieve the scan data repository address. Confirm the DNS connection. Alternatively, set the scan data repository domain name to the DNS. 016-772 Unable to retrieve the scan data repository address. Specify the correct DNS address. Alternatively, set scan data repository address to the IP address. 016-773 The IP address of the machine is not set correctly. Check the DHCP environment. Alternatively, manually specify an IP address of the machine. 016-774 Unable to process compression conversion due to insufficient hard disk space. Delete unnecessary data from the disk. 027-706 There was no S/MIME certificate tied to the e-mail address when sending email. Import an S/MIME certificate for the e-mail address into the machine. 027-707 The S/MIME certificate tied the e-mail address when sending e-mail has expired. Obtain a new S/MIME certificate, and import into the machine. 027-708 The S/MIME certificate tied the e-mail address when sending e-mail is untrusted. Import a trusted S/MIME certificate into the machine. 027-709 The S/MIME certificate tied the e-mail address when sending e-mail has been revoked. Import a new S/MIME certificate into the machine. 027-710 The S/MIME certificate to receive e-mail was not present. Contact the sender, and ask them to send e-mail with an S/MIME certificate. 027-711 The senders S/MIME certificate was not retrieved from the received e-mail. Import the senders S/MIME certificate into the machine, or attach an

WorkCentre 7328 / 7335 / 7345 / 7346 tabloid-size color multifunction
WorkCentre 7328 / 7335 / 7345 / 7346 Multifunction Printer Powerful ofce features plus the advantage of color
WorkCentre 7328 / 7335 / 7345 / 7346
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Advanced ease of use

Intuitive user interfaces make quick work out of complex tasks. At over 8 inches, the touch screen provides plenty of room for navigation screens and thumbnail previews, as well as customized screens using Xerox Extensible Interface Platform. With a Xerox workow thats consistent across previous-generation and current products, users will quickly embrace the user interfaces at the device, on the print drivers and over the web, for a drastically lowered learning curve and out-of-the-box productivity. Xerox SMart Kit technology constantly monitors critical components of your WorkCentre device to predict and prevent downtime. With walk-up convenience, users can print directly from a media card or USB storage device (optional).
More than 90 percent of the WorkCentre devices everyday tasks are on the top level of the rst screen of both the print driver and the control panel, providing fast, easy access to basic features.
WorkCentre 7328 / 7335 / 7345 / 7346 Quick Facts
Print and copy up to 45 ppm black and white, 40 ppm color Multitasking print, copy, scan and fax Paper capacity up to 3,140 sheets High-impact color with extensive control and security features
Print / Copy / Scan / Fax / Email 12 x 18 in.

ppm color

WxDxH: 53 x 32 x 46 in. 1346 x 794 x 1161 mm
* According to print productivity testing conducted by Buyers Laboratory Inc.
WorkCentre 7300 Series with High Capacity Tandem Tray Option

Paper input

1 75-sheet Duplex Automatic Document
Feeder quickly processes single- or double-sided originals

2 100-sheet Bypass Tray

(adjustable to 12 x 18 in.)
3 520-sheet tray (adjustable to 11 x 17 in.) 4 Three Tray Option provides three
additional 11 x 17 in. trays (not shown)
5 High Capacity Tandem Tray Option
adds one 520-sheet 11 x 17 in. tray, one 800-sheet 8.5 x 11 in. tray and one 1,200-sheet 8.5 x 11 in. tray

Finishing options

6 Ofce Finisher adds 50-sheet 3

multiposition stapling

7 Advanced Ofce Finisher adds 50-sheet
multiposition stapling and hole punch
8 Professional Finisher adds 50-sheet
multiposition stapling, hole punch, V-Fold and saddle-stitch booklet making

WorkCentre 7300 Series

WorkCentre 7328 Up to 28 ppm black-and-white 26 ppm color 1 GB memory plus 40 GB hard drive Ethernet connectivity WorkCentre 7335 Up to 35 ppm black-and-white 31 ppm color 1 GB memory plus 40 GB hard drive Ethernet connectivity WorkCentre 7345 Up to 45 ppm black-and-white 35 ppm color 1 GB memory plus 40 GB hard drive Ethernet connectivity WorkCentre 7346 Up to 45 ppm black-and-white 40 ppm color 1.5 GB memory plus 40 GB hard drive Ethernet connectivity

Options Scan kit Walkup fax with Internet fax Network server fax Stapling, hole-punching and booklet making Additional tray options EFI Fiery Network Controller
The color you want, the control you need
Can you afford not to use color? Strategic use of color makes it clear you mean business. The WorkCentre 7300 series provides the tools to let you choose when, where and how much color your business needs

Responsible color

Give your entire business the competitive edge of color on demand with built-in controls to regulate and track usage. Auditron is a device-based feature that allows administrators to set black-and-white and color limits for copy, fax and scan functions. Xerox Standard Accounting software enhances the Auditron capability, with easy device enabling, remote management via the web, and helpful data sourcing that makes device deployment decisions easier in the future. Network Accounting integrates with industry-leading solutions to manage a eet of output devices. It provides up-to-date information on how your WorkCentre device is used by account and user, including time and date of the activity. Color authorization via MS Active Directory makes it easy to integrate the WorkCentre device with existing IT systems. Administrators can provide unlimited blackand-white printing and copying while limiting color to select users for greater cost control.
Outstanding Xerox image quality
Advanced technologies ensure your business documents look their best. 1200 x 1200 dpi print resolution (up to 12 x 18 in. / SRA3) produces the image quality you need to get the results you expect. Emulsion Aggregate High Grade (EA-HG) toner with particles engineered to have uniform size and shape gives your work improved image quality and increased toner yield. Belt Nip Fusing improves registration and delivers consistent image transfer. Trickle Charge Development feeds a mixture of toner and developer at the same time to ensure exceptional image quality from the rst print to the last.

Document

Device

Hard drive

Network

Security at all points

Xerox is committed to helping you meet your security needs. Our system, software and solutions are designed with features that protect your critical information at all points of vulnerability.
Passwordprotected PDF Secure watermark Secure print Digitally signed documents Secure fax Encrypted PDF (128-bit RC4 or 128-bit AES)
Secure access Audit log Device access password protection Hide job and user name display Analog fax and network isolation
Image overwrite Encrypted disk drive

Digitally signed documents Network user authentication IEEE 802.1x protocol IPv6 network routing protocol IPSec SNMP v 3.0 HTTPS Encrypted scan to email
Powerful scanning, simplied
Cutting-edge solutions help you seamlessly create and distribute business-critical color documents to increase productivity and reduce costs.
Store on the device Scan to Mailbox Stores scanned documents and documents sent from a PC to the device hard drive for easy retrieval or reprinting View Stored Files View thumbnail preview of documents stored in the mailbox both at the device front panel (optional) and from your desktop

Easy device management

The WorkCentre 7300 series comes with the tools IT managers need for fast deployment and easy support. CentreWare IS Embedded Web Server automates installation, troubleshooting, cloning and upgrading, providing virtually effortless device management. CentreWare Web software manages an entire enterprise-wide print environment regardless of manufacturer mix and helps ensure all devices run smoothly and reliably. Smart eSolutions simplies ownership with hands-free, hassle-free secure administration of Xerox devices.

Color workows, optimized

Add an EFI Fiery System 8e Network Controller to the WorkCentre 7300 series and get a wealth of easy-to-use color management controls, powerful productivity features, and superior workow tools. Its the ideal combination to take your in-house graphic arts capabilities to the next level. The EFI Fiery Network Controller adds these features: True 600 x 600 x 8 dpi print resolution for outstanding detail and clarity. PANTONE Color Calibrated certication ensures you get precise colors, every time. Fiery ColorWise offers standard-setting color tools and user exibility. A 2.8 GHz processor and 512 MB memory deliver the power to handle even the most complex print jobs. EFI Command WorkStation makes it easy to program, monitor and manage your ofce workows. The Fiery RIP-and-Print utility streamlines the print-job processing in ofce environments.
Routing made easy Scan to Email Sends scans to email recipients directly from the front panel Network Scanning Uses templates to send scans to predened locations Job Flow Sheets Enables simple workows on the device for documents sent to or stored in the mailbox Scan to PC Scans a le to an existing shared folder on a PC Scan to Home Scans les to preassigned home destinations for fast routing Repurposing documents Scan to PC Desktop Provides helpful tools for editing and document manipulation Deliver les faster Advanced Compression Technology Compresses le size for fast delivery and reduced network load Convert Documents Multiple Formats Scans can be saved in PDF, TIFF, mTIFF, JPEG or XPS format Scan to Searchable PDF Converts hard-copy documents to text-searchable PDFs

Imagine the possibilities. if you could make your multifunction device work the way you work
The world is changing. Theres constant pressure to do more with fewer resources. You know your business better than anyone. Now your WorkCentre device can adapt to t the way you work, not the other way around. Your Xerox WorkCentre multifunction device is now more productive, and your work just got easier. Menus and languages specic to your business or workgroup, such as fax to accounts payable or submit to claims department, can appear on the touch screen. Xerox Extensible Interface Platform, or EIP, is at the heart of this. It enables a variety of applications that extend the power of your WorkCentre by allowing you to securely nd, save, print and share critical information with just a few easy steps right on its touch screen. The possibilities are endless.
Access and print information without the use of a computer
Need your companys latest price list or a brochure on this weeks hottest-selling product? Simply use the touch screen on your WorkCentre to browse an online repository such as Xerox DocuShare, Microsoft SharePoint or Windows folders, select the document, and print it. This is ideal for industries such as Retail or locations like a Health Care facility where PCs are not required for each employee. It also eliminates ling cabinets lled with material that quickly becomes outdated.
Simply scan information and store it exactly where you want it
Transform hard copy forms into archived digital information with just a few simple steps. A new patient lls out a medical history form, the receptionist securely scans the form, previews a thumbnail image on the touch screen, and then sends the form to a folder named Patient Records. EIP-enabled applications make it possible.
Convenient and secure access with a simple swipe of your ID card
Xerox makes it easy for you to ensure that only authorized users access your WorkCentre devices by requiring passwords or access cards. Once authenticated, you can access EIP-enabled applications that are personalized to meet your needs.

Control costs with user-friendly accounting
With Xerox accounting solutions you can set usage limits by individual and by function. Track device usage through a printed report, le download, or integration with a partner accounting solution.
Simplify complex fax distributions
Send and receive faxes even when a fax board has not been installed in the device. Faxes can be scanned in at the device or submitted from a users desktop using a fax print driver. Faxes can be tracked and audited to ensure regulatory compliance.
Advanced partner solutions created with your business in mind
Xerox EIP enables an array of Business Partner solutions that extend the value of your WorkCentre multifunction device with advanced accounting, faxing and scanning capabilities.
WorkCentre 7328 / 7335 / 7345 / 7346 Color Multifunction
Duplex Automatic Document Feeder Base Unit with One 520-Sheet Paper Tray
High-Capacity Tandem Tray Option

Three Tray Option

Office Finisher

Advanced Office Finisher

Professional Finisher

WorkCentre 7328

WorkCentre 7335 Up to 35 black-and-white / 31 ppm color 105,000 images / month 1 GB minimum plus 40 GB hard drive
WorkCentre 7345 Up to 45 black-and-white / 35 ppm color 130,000 images / month
WorkCentre 7346 Up to 45 black-and-white / 40 ppm color 150,000 images / month 1.5 GB minimum plus 40 GB hard drive
Speed Duty Cycle Device Memory Paper Handling

Paper Input Standard

Up to 28 black-and-white / 26 ppm color 80,000 images / month
Duplex Automatic Document Feeder: 75 sheets (based on 80 gsm paper) Bypass Tray: 100 sheets; Size: 4.13 x 5.83 in. to 12 x 18 in. / 105 x 148 mm to SRA3 Tray 1: 520 sheets; Size: 5.5 x 7.2 in. to 11 x 17 in. / 139.7 x 182 mm to A3 Three Tray Option (Total 2,180 sheets): Adds three 520-sheet paper trays; Size: 5.5 x 7.2 in. to 11 x 17 in. / 139.7 x 182 mm to A3 High-Capacity Tandem Tray (Total 3,140 sheets): Adds one 520-sheet paper tray; Size: 5.5 x 7.2 in. to 11 x 17 in. / 139.7 x 182 mm to A3, one 800-sheet tray and one 1,200-sheet tray; Size: 8.5 x 11 in. / A4 400-sheet Offsetting Center Catch Tray (Cannot be accessed with the Advanced Ofce Finisher or Professional Finisher attached) Ofce Finisher: 1,000-sheet stacker, 50-sheet multiposition stapling Advanced Ofce Finisher: 3,000-sheet stacker and 500-sheet top tray, 50-sheet multiposition stapling and hole punch Professional Finisher: 1,500-sheet stacker and 500-sheet top tray, 50-sheet multiposition stapling and hole punch, saddle-stitch booklet maker, V-Fold Fax security, Secure Print, Image overwrite security, Password Protected PDF, Encrypted Disk Drive and Email and Print Channel via SSL/TLS Encryption, Secure Access, IPv6 Auditron Xerox Standard Accounting Copy, Print, Fax, Scan; Network Accounting (Business Partners); Color Access for copy and print via Active Directory As fast as 5.9 seconds black-and-white / 7.9 seconds color 600 x 600 dpi Automatic two-sided, Color touch screen interface, Electronic pre-collation, Automatic tray selection, Build Job, Negative/Mirror image, Automatic booklet creation, Multi-up, Auto RE, Mixed-size originals, Covers insertion, Sample set, Book copying, Store and recall job programming, Annotation, Auto color selection, Area designation, Poster mode, Watermarks, Contone photo mode 667 MHz / Adobe PostScript 3, XPS, HP-GL2, PCL 5c / PCL 6 emulations 10/100Base-TX Ethernet, 10Base2, 10Base5 (via adapter), USB (optional), Wireless Ethernet 802.11b (via third-party adapters) 600 x 600 dpi, 1200 x 1200 dpi Automatic two-sided, Secure Print, Delay print, Sample set, Booklet creation, Cover selection, Paper selection by attribute, Multi-up, Watermarks, Banner sheets, Fit to new paper size, Transparency interleave, Output tray selection, Store and recall driver settings 4.8 seconds black-and-white / 7.2 seconds color 4.8 seconds black-and-white / 6.7 seconds color

Optional

Paper output Finishing

Standard Optional

Security Accounting Copy
First page out time Copy resolution Copy features
Processor / PDL Connectivity Print resolution Print features

Fax features

Walkup fax (one-line and three-line options), Network server fax Internet fax, LAN fax, Fax Forward, Duplex Send and Receive, print on fax up to 11 x 17 in. / A3, Fax Build Job

Scan features

Scan to Email, Scan to PC desktop, Scan to mailbox, Scan to FTP, Thumbnail Preview, Various Xerox Business Partner Solutions, SMARTsend Text searchable PDF, XPS, JPEG, TIFF, Multi-page TIFF, Mixed Size-Originals, Scan Build Job, Auto Color Windows 2000/XP/Server 2003/Vista; Mac OS 10.3 and above; AIX 51 v5.3; HP UX 11.0/11i v2; Solaris 8/9/10; Linux Fedora Core 1/5; Red Hat ES4; SUSE 10.x Foreign Device Interface, Media Card / USB Thumbdrive Reader, Thumbnail Preview, EFI Fiery Network Controller
Operating Systems Other Options
Total satisfaction, guaranteed
The exclusive Xerox Total Satisfaction Guarantee, recognized as unique in the industry, guarantees your satisfaction. If you are not totally satised with your Xerox equipment, Xerox will, at your request, replace it without charge.
Call today. For more information, call 1-800-ASK-XEROX or visit us at www.xerox.com/ofce
Copyright 2008 Xerox Corporation. All rights reserved. Xerox, CentreWare, Phaser, PhaserSMART, PrintingScout and the sphere of connectivity design are trademarks of Xerox Corporation. ENERGY STAR is a U.S. registered mark. As an ENERGY STAR Partner, Xerox Corporation has determined that these products meet the ENERGY STAR guidelines for energy efciency. All other trademarks are the property of their respective manufacturers. Product information and/or specications are subject to change without notice. 4/08 610P728540D W73BR-01UE