HP 1040/1050 Fax series

User Guide
Part number: Q7270-90102 First edition: 10/2004
Copyright 2004 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of HewlettPackard Company. Notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting and additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and program material which it describes. Note: Regulatory information can be found in the Specification section of this guide.
Certificates of deposit Copyrighted works Safety information WARNING! To prevent fire or shock hazard, do not expose this product to rain or any type of moisture. Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. WARNING! Potential shock hazard Read and understand all instructions in the setup poster. Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP Fax. Replace damaged cords immediately. Never install telephone wiring during a lightening storm. Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.
It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. Governmental paper or documents - Passports - Immigration papers - Selective service papers - Identification badges, cards or insignias Governmental stamps: - Postage stamps - Food stamps Checks or drafts drawn on Governmental agencies Paper currency, travelers checks, or money orders
Observe all warnings and instructions marked on the product. Unplug this product from wall outlets and telephone jacks before cleaning. Do not install or use this product near water or when you are wet. Install the product securely on a stable surface. Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged. If the product does not operate normally, see the Troubleshooting section of this user guide. No operator-serviceable parts inside. Refer servicing to qualified service personnel. Use in a well ventilated area.

Contents

1 Quick start
Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4

2 HP Fax basics

The HP Fax 1040/Parts of the HP Fax 6 Control Panel of HP FAX 7 The menus 12 Overview of menu options 13 BASIC FAX menu 13 ADVANCED FAX menu 14 SET UP SOUND menu 15 TOOLS menu 15 SET UP TAM menu 15 LoudspeakerHP 1040 Fax 16 SpeakerphoneHP 1050 Fax 16 Navigate the menus 17 Ready mode 17 Menu buttons 17 Enter dates, times, text, and telephone numbers 18 Most text fields 18 Fax header telephone number 19 Speed dialing 21 Store a number in the phone book 21 Print the phone book 22 Dial from the phone book 22 One-touch dialing 22 Speed dialing 22 Phone book dialing 22 Paper types and sizes 23 Document types and sizes 23 Set document resolution and contrast for a single copy 24 Adjust volume 25 Ringer volume 25 Speaker volume 25 Automatic fax redial 26 Receiving via an extension telephone (HP 1040 Fax only) 26

Receive a fax

How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 27. FAX or TAM answer mode The fax machine will answer the telephone, automatically detect fax tones, and receive a fax.
In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer on page 27), then switches to FAX receiving. TEL answer mode If the answer Mode is set to TEL, you must manually receive faxes. 1. Answer the telephone. 2. If you hear fax tones, press the Start/Enter button. 3. Once you hear fax tones from both machines (this may take several seconds), you should hang up the telephone.
You can make multiple copies of a10 page document. Single copydefault settings 1. Turn the page face down and insert it into the document feeder. 2. Press Copy twice. Multiple copies or copies with options/settings 1. Turn the page face down and insert it into the document feeder. 2. Press Copy. Number of Copies then 01 [01-50] will display.
3. If you want more than one copy, use the phone pad to enter the number of copies. 4. Press Copy to start copying or press Start/Enter to go to the next option. Zoom Rate then 97% will display.
The maximum number of copies depends on the model you purchased.

Make a copy

AUTO answer mode
TIP: If you answer the telephone and hear fax tones, press the Start/Enter button to receive the fax.

Make a telephone call

5. Press TIP:
!"to select the reduction or enlargement percentage you want (50 125).
The maximum enlargement percent depends on the model you purchased.
6. Press Copy to start copying or press Start/Enter to go to the next option. Collate then Off will display. 7. Press
!" to select On if you want the copies collated.
If Collate is Off, pressing either Copy or Start/Enter will start copying. 8. If Collate is On, press Copy to start copying or press Start/Enter to go to the next option. Print Order then Normal will display. 9. Press
!" to select Reverse if you want the last page printed first.
Printing the copies in reverse order will cause the first page to be on top when the copy is complete. 10.Pressing either Copy or Start/Enter will start copying.
Use one of the following methods: Pick up the handset and dial the number. Press and hold a One Touch number. This turns on the speaker. When you are connected, pick up the handset (HP 1050 Fax does not have to pick up handset since it has a speakerphone.) For more information, see One-touch dialing on page 24. Press the Speed Dial button, enter a speed dial code and press Start/Enter. This turns on the speaker. When you are connected, pick up the handset (HP 1050 Fax does not have to pick up handset as it has a speakerphone.) For more information, see Dial from the phone book on page 24. HP 1050 Fax: Press the Speakerphone button and dial the number. NOTE: One touch and speed dial codes must have already been entered before you can use them. For more information, see Store a number in the phone book on page 23.

8 HP Fax basics

Figure 2-7 HP 1040 & HP 1050 Fax control panelMiddle 6 Space: [The 1 key]. Enters a space between words when entering a name in a text field. 7 Display: Displays menu items and messages from the HP Fax. 8 Key pad: Dials telephone and fax numbers and enters letters and symbols in text fields. The phone key pad is also used for one-touch dialing. 9 Symbols: [The 0 key]. Used to enter special characters when entering a name in a text field. 10 Speed Dial: [The # key]. Stores and dials 80 or 100 (varies by model) telephone/fax numbers.
Figure 2-8 HP 1040 & HP 1050 Fax control panelRight side upper 11 Menu: Displays the options available for your HP Fax. 12 Scroll/Volume:
When you are entering numbers or text, moves the cursor to the digit or character to be edited. When Menu has been pressed, displays the next and previous menu options. Referred to as the arrow keys in text and are designated by: !". When no other button has been pressed, adjusts the ringer volume. If the handset is off hook, adjusts the handset volume. When Loudspeaker or Speakerphone has been pressed, adjusts the speaker volume.

HP Fax basics 9

Figure 2-9 HP 1040 & HP 1050 Fax control panelRight side lower 13 Copy:
Press twice to copy a document with the default copy settings. Press once then set options. Press Start/Enter between options. Press Copy to copy the document. Starts a fax or printing a report. Accepts the selection shown in the display. In a Menu, stops an operation and returns to Ready mode. When entering text or numbers: - Press once to backspace delete numbers or letters when editing. - Hold down to delete entire field. - Press again after holding down to return to Ready mode.

14 Start/Enter:

15 Cancel:
Figure 2-10 HP 1040 Fax only control panelRight middle

16 Mute/Search:

Mutes the telephone during a telephone call. Search for a number stored in memory.
17 Loudspeaker: Allows you to listen to the telephone while dialing or accessing voice mail without lifting the handset. Allows you to listen only. There is no speakerphone capability. 18 Redial/Pause:
Automatically redials the last number or allows you to select one of the last 10 numbers to redial. Adds a pause while entering a speed dial number.
19 R or Flash: Switches between telephone functions; for example, call waiting. Contact your local telephone company for information. The name of this button varies by country. 20 Ans. Mode/Contrast:
When no document is loaded, pressing this button changes the Answer Mode. See Answer/receive mode on page 31. When a document is loaded, pressing this button changes the contrast for faxing and copying.

Resolution

Contrast

ADVANCED FAX menu

Option Set Broadcasting Set Delayed Fax Set Fax Forward Set Polling Send Cancel Schedule Settings Allows you to send a fax to several fax numbers at once. Allows you to set up a fax to be sent at any time in the next 24 hours. Allows you to forward incoming faxes to another fax number. Allows you to set a fax to be polled by another machine. Cancels all scheduled faxes.
Man Fax Rcv Code The Manual Fax Receive Code allows you to start receiving a fax from an (HP 1040 only) extension phone. If you pick up the extension phone and hear a fax tone, enter the code and the fax will start receiving. You cannot change the * *, just the number between them. The code can be 0 to 9. ECM Mode Error correction mode compensates for poor line quality and ensures accurate, error- free transmission with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled. The settings are On and Off.
Distinctive Ring Distinctive ring (DRPDdistinctive ring pattern detection) is a service provided by some telephone companies that assigns two phone numbers to one phone line, each of which makes your phone ring differently. If you subscribe to this service, you can program your machine to learn one phone number and distinctive ring for incoming faxes. For more information, see Distinctive ring (DRPD) on page 30.

14 HP Fax basics

SET UP SOUND menu
Option Silent Mode Settings You can turn off sounds the machine makes either manually or on a daily schedule (for example, to turn off the sounds after work hours and overnight). Manual: To turn off and on the sounds, use the Silent Mode button on the control panel. Daily: Enter a start and end time. Use the 1 and 2 keys to switch between AM and PM.

TOOLS menu

Option Clean Cartridge Align Cartridge View Ink Level Adjust Scanner Factory Default Language Settings Cleans the print cartridge to improve print quality. Aligns the print cartridge to improve print quality. Allows you to see the estimated level of ink remaining in the cartridge. Use only if you have dropped the fax machine. Returns all settings to factory defaults. There are three languages you can use for display and reports: English, Spanish, and French. Set the dialing mode to the type of the exchange to which you are connected: Tone or Pulse. If you turn the Automatic Reduction option off, you can set the fax machine to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is out of the margin you have set, it will be printed on two sheets of paper. The Discard Size can be 00 to 30 mm. Prints a self test to allow you to troubleshoot problems.

6. Press Start/Enter. 7. Press Cancel to return to Ready mode.

4. Press Start/Enter.

Enter dates, times, text, and telephone numbers
Use these buttons when menu items ask you to enter dates, time or text. If the date format seems unfamiliar, check that you selected the correct one for your country when setting up your HP Fax (see Set the date and time on page 49). Some items on the display will show up with the blinking cursor under the item to change. Simply press the key for the new character or number or use the !"to move to the one you want to change. To enter a pause in a telephone number, press Redial/Pause. A P will appear in the display. Press the button multiple times for a longer pause. When entering text, press the phone pad button repeatedly to scroll through the characters. Use the following table for reference.

Most text fields

The letters and numbers scroll as shown next to each button for text fields such as the phone book. Press the 2 to display an A and wait briefly for the cursor to advance before pressing 3 to select D. If you want a B, press 2 twice in rapid succession. Table 2-1
Keys to enter text and numbers
Produces space 1 ABC2 DEF3 GHI4 JKL5 MNO6 PQRS7 TUV8 WXYZ9 +-,./*#&()0 nothing if text field, use the 0 key to enter * nothing if text field, use the 0 key to enter #

18 HP Fax basics

For example, to enter Jacque & Baja, Inc. follow these steps.

Press Result

& ''''''''' & "", ", !, " ''' (((, )), """ ''''
Enters a space. & will display. Enters a space. BAJA will display. , will display. INC will display. will display.
Fax header telephone number
For most telephone numbers you can only enter the numbers (for example, 1234567890). For the fax header that prints on all your faxes (see Set the fax header information on page 50), you can enter some punctuation in the number. To punctuate the telephone number in the fax header, use these keys. Table 2-2

Key 1 * #

Keys to punctuate the fax header telephone number

Produces space 1 ()

For example, to enter (123) 456-7890 follow these steps.
Press Result ( will display. 123 will display. ) will display. Enters a space.

&&, ", %

!, ", """, ##, $$, %%

JACQUE will display.

Result 456 will display. - will display. 7890 will display

(, !, )

# , $, *, '

20 HP Fax basics

Speed dialing

HP Fax basics 23

You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive quality can be obtained with many types of plain paper. Since the quality of plain paper varies widely, test the print quality before buying large quantities of paper. Your machine uses a variety of papers including:
Set document resolution and contrast for a single copy
If you are sending more than one sheet, make sure the bottom sheet enters first. Insert the sheets with a slight push to ensure smooth feeding. For multiple sheets, all pages of the document must be the same size and paper type. If you are loading pages that are unusually thick or thin, feed one sheet at a time. If the document does not feed correctly, open the control panel, remove the document, and try loading it again. DO NOT try to send documents that are: wet covered with wet ink or paste wrinkled, curled, or folded too thin (less than 0.07 mm (0.18 in.) thickonionskin, airmail paper, etc.) too thick (more than 0.15 mm (0.38 in.) thickindex cards, file folders) chemically processed (pressure-sensitive paper, carbon-coated paper, etc.) coated (glossy, etc.) too small or short (such as a label, voucher, etc.) made of cloth or metal
To send these documents, use an office copier to make a photocopy first, and then send the copy.
Document resolution and contrast are set in the same manner for both faxes and copies. For most faxes and copies, default settings will work well. If you need to send/copy a document with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast for that document using the control panel buttons.
TIP: You can also change the default settings for all documents using the menu. See BASIC FAX menu on page 13.
We recommend you use documents printed using a high quality printer, felt tip pen, black ink, or typewriter. The paper should be white or very light, and of normal weight, not cardboard or onionskin. Blue lines on a ruled pad dont fax well. For more information on the types of paper you can use for documents, see Document types and sizes on page 23.

Off: disables fax forwarding Forward: forwards a fax to your new location Forward & Print: prints a fax and also forwards it to your new location 4. If you selected Forward or Forward & Print, Tel: will display. a. Enter the fax number and press Start/Enter. Start Date&Time will display. b. Press Start/Enter. The current date and time will display. c. Enter the start time and press Start/Enter. End Date&Time will display. d. Press Start/Enter. e. Enter the end time and press Start/Enter. The machine returns to Ready mode and FW will appear in the display at the start time and every fax will be forwarded to your new location till the end time. HP 1040: During forwarding time, the answer mode temporarily changes to FX. HP 1050: During forwarding time, the answer mode continues to say FW. The machine will receive and forward faxes and answer and record voice messages.
TIP: HP 1050: This procedure only forwards faxes, if you also want to be notified about voice messages, see Message paging on page 41.
While you are away from your home or office, you do not have to miss important faxes. Your machine can forward any faxes it receives to a fax machine at your current location, and if you choose, it can print a copy for you to review when you get back as well.

Set the date and time

Feature reference
This chapter contains instructions for other features of the HP Fax that you may want to use from time to time. 1 The arrow buttons located under the Menu button on the control panel are designated by !"in the instructions.
The current date and time are shown in the display when the machine is on and ready for use (Ready mode). The date and time will be printed on all faxes you send. 1. Press Menu. 2. Press
!" to choose SET DATE & TIME and press Start/Enter.
3. Press Start/Enter when the display shows Date Format. 4. Press !" to select either Europe (day month year) or USA (month day year) and press Start/Enter. 5. Press Start/Enter when the display shows Date & Time. 6. Set the date and time. You can move the cursor by pressing 7. Press Start/Enter when the date and time are correct. 1-AM 2-PM will display. 8. Press 1 or 2.

!".

Turn on and off sounds
You can turn on and off the sounds the HP Fax makes.

Alarm sounds

1. Press Menu repeatedly until SET UP SOUND appears and press Start/Enter. 2. Press
!" to select Alarm Sound and press Start/Enter.
3. Select On or Off and press Start/Enter.
Alarm sounds include the fax tones and beeps.
Set the fax header information

Key sounds

The Key sounds are the beeps the keys make. 1. Press Menu repeatedly until SET UP SOUND appears and press Start/Enter. 2. Press
!" to select Key Sounds and press Start/Enter.

Silent mode

You can turn the sounds of the HP Fax (including ringing) on and off using the control panel button. You can also set all sounds to turn off on a daily schedule; for example, turn all the sounds off between 8 pm and 8 am. 1. Press Menu repeatedly until SET UP SOUND appears and press Start/Enter. 2. Press
!" to select Silent Mode and press Start/Enter.
3. Select Daily and press Start/Enter. From:12A To:11P will display. 4. Enter a start time and an end time and press Start/Enter. TIP: To switch between am (A) and pm (P), use the 1 key for am and the 2 key for pm.
This information is required by law in many countries. The fax header prints your name and fax number on the top of every fax you send. 1. Press Menu repeatedly until
!" SET FAX HEADER displays and press Start/Enter.
2. Press Start/Enter when the display shows Fax Number. 3. Enter the fax number to which your machine is connected. You can enter up to 20 digits, and include special characters (space, plus sign, etc.) For more information, see Fax header telephone number on page 19. To enter a space, press 1 twice. To enter parentheses ( ), press * multiple times until you see the symbol you want. To enter hyphen , press #. If you enter a wrong number, use 4. Press Start/Enter when finished. 5. Press Start/Enter when the display shows Fax Name. 6. Enter the fax name (up to 40 characters) by using the number keypad. You can include special characters (space, plus sign, etc.). For more information, see Enter dates, times, text, and telephone numbers on page 18. 7. Press Start/Enter when the name in the display is correct.

Feature reference 50

!" to move to the number and correct it.

Print reports

Your fax machine can print many reports for your use.
These reports print automatically.
Report name Multi-Communication Content This report prints automatically if you have faxed documents to more than one location by using Broadcasting. If you have a scheduled job (such as, delayed fax and send poll) and there is a power failure, this report is printed automatically when power is restored.

Power Fail Report

Reports you can print
Feature reference Feature reference Feature reference
You can print these reports whenever you need to. Some of these reports can be set to print automatically also. 1. Press Report/Help. 2. Choose the report you want by using
3. Press Start/Enter when the desired report is displayed. 4. The selected report will be printed. The available reports are shown below:

Help List

This report covers the machines basic functions and commands. It can also be used as a quick reference guide.

Phonebook

This report shows all of the numbers currently stored in the fax machines memory as One-Touch Dial and Speed Dial. This report shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results. To set up your machine to automatically print, see Sending Confirm under the BASIC FAX menu on page 13 This report shows the document currently stored for Delayed FAX and Send Polling along with the fax number, starting time and type of scheduled event.

Schedule Inform

These reports show information concerning the transmission and Received Journal reception activities. They can be printed on command. Or if the machine is set to do so, they will automatically print after every 40 transmissions or receptions. For more information, see Fax Log under the BASIC FAX menu on page 13 Sent Journal

Report name

Content

Automatic reports

Reprinting faxes Report name System Data Content This report shows the current settings of your HP Fax. After you have changed any setting, print this report to check your changes. If Caller ID is turned on, this report shows the most recent 30 callers who have called your machine. The report will be empty if you dont have Caller ID turned on. This report shows the telephone numbers that are marked as a junk fax to be blocked. HP 1050: This report shows you the status of the message center. Your machine stores fax data into memory as far as the memory is available and lets you print it at later time. For more information, see Reprinting faxes on page 52.

Junk Fax

TAM Status Print Fax

Reprinting faxes

You may sometimes need to reprint a received fax. Your machine stores the most recently received faxes in memory (approximately 100 pages). As this memory is filled, old faxes that have been printed will be erased to make room for new faxes.
NOTE: HP 1040 Fax: Unplugging the fax machine power cord and plugging it back in again clears the memory including all unprinted or unsent faxes. A power outage also clears the fax machine memory. NOTE: HP 1050 Fax: The device has 30 minutes of backup memory. If the power is off longer than that, the faxes will be cleared.
!" to choose Print Fax and press Start/Enter.
If there are only old faxes, the machine will automatically print all of them and return to Ready mode without moving to the next step. If there are no faxes in memory, the machine will inform you by displaying Memory Empty. If there are both old faxes and unprinted faxes in memory, the machine will go to step 3. 3. Select between Print New Fax or Reprint Old Fax and press Start/Enter. Print New Fax: The machine prints all new faxes which have never been printed. Reprint Old Fax: The machine prints all faxes regardless of new or old.

Clearing memory

You can selectively clear information stored in your machines memory. 1. Press Menu repeatedly until MEMORY CLEAR appears, and press Start/Enter. The display shows the type of information you can clear from memory. 2. Select what you want to delete by pressing
3. Select Y and press Start/Enter when the machine asks if you are sure. The types of information you can clear are:

Fax Header

Delete the name and phone number from your fax header information. Clear the stored numbers in the phone book. In addition, all the scheduled jobs are also cancelled. Clear all records of transmissions and receptions. Clears all faxes in memory.

Dial/Schedule

Fax Log Faxes in Memory
The HP 1050 Fax has full speakerphone capabilities. Press Speakerphone to make and receive calls as well as listening to your answering machine messages. While you are using Speakerphone, do not place the handset beside the speaker, as this may result in howling.

It will

Redial a number in memory
These steps allow you to dial one of the last 10 numbers called that is in memory. 1. Hold Redial/Pause for about two seconds.
!" until Recent Numbers displays and press Start/Enter. 3 Press !" to find the number you want to dial.
2 Press 4 Press Start/Enter when the correct number appears. If a document is loaded, the machine automatically begins to send.
Print cartridge information

Care and maintenance

This chapter contains information about changing print cartridges, maintaining your HP Fax, the menu settings, error messages, and troubleshooting.
The print cartridge life is very sensitive to the content of received faxes or copies you make. To increase its life, we recommend you follow the instructions below: Always use the HP 20 (C6614) ink cartridge. NOTE: Your HP Fax was shipped with a starter ink cartridge. Replace it with the HP 20 cartridge.
DO NOT unpack the cartridge until you are ready to use it. Store it in the same environment as the fax machine. If you have unpacked the cartridge but are not using it, store it in an airtight plastic bag. DO NOT leave it exposed for an extended period. DO NOT refill the cartridge. The warranty will not cover damage caused by using refilled cartridges.

View ink level

When using the 28ml print cartridge, your machine allows you to check the amount of ink remaining. To view the current ink level: 1. Press Menu repeatedly until TOOLS appears and press Start/Enter. 2. Scroll to View Ink Level by pressing

CARE AND MAINTENANCE

The machine displays a fractional number. For examples, 1/8 means that ink is low and you need to replace the cartridge. 8/8 means that a new cartridge is installed.

Blank areas appear at the bottom of You may have selected the wrong paper size setting. To select each page or on continuation pages, the proper paper size, see Paper Size on page 13. with only a small strip of material printed at the top. Image TCR is not working You have the resolution set to SUPER FINE. Set the resolution to FINE.
The machine dials a number, but fails The remote fax machine may be turned off or unable to answer to make a connection with a remote incoming calls. Speak with the other fax operator to solve the fax machine. problem.

Print quality problems

Problem Light or blurred characters. Solution Check ink level as described in View ink level on page 55. To install a new print cartridge, see Replace the print cartridge on page 56. Make sure the print cartridge is installed correctly. To clean the print cartridge, see Maintain the print cartridge on page 59. Smudged or dark characters. Make sure the paper is straight and unwrinkled. Let ink dry before handling the paper. To clean the print cartridge, see Maintain the print cartridge on page 59. If Ink Low. Install new ink cartridge is displayed, install a new print cartridge as described in Replace the print cartridge on page 56. Remove and reinstall the print cartridge. Clean the print cartridge (see Maintain the print cartridge on page 59.) Improperly formed or misaligned characters. Abnormal black horizontal lines Clean the print cartridge (see Clean the print cartridge nozzles on page 59.) Clean the cartridge carrier (see Clean the cartridge carrier contacts on page 60.)
Characters with white lines.

Paper feeding problems

Problem Paper is jammed during printing. Solution Clear paper jam as described in Paper jams during printing on page 58. Make sure you have fewer than 50 sheets in the paper tray. Humid conditions may cause some paper to stick together. Take the paper out and fan the pages and replace.

Paper sticks together.

Paper fails to feed. Multiple sheets of paper feed.
Remove any obstructions inside the printer. When loading paper, do not force the paper down into the printer. If multiple sheets have caused a paper jam, clear the paper jam. (see Paper jams during printing on page 58.) The paper tray can hold up to 50 sheets. Make sure the paper guides do not cause the paper to bow. When loading paper, do not force it down into the machine.

block junk faxes 28 bottom view 7 broadcasting 43 menu 14 broadcasting faxes 43 button Loudspeaker 10 buttons Access Cartridge 8 Ans.Mode/Contrast 10 Answer 11 Cancel 10 control panel 7 Copy 10 Erase 11 Flash 10, 11 Greeting 11 Menu 9 Mute/Search 10, 11 Play/Rec. 11 R 10, 11 Rcv.Mode/Contrast 11
button 10 copy collate 3 number of copies 3 print order 3 zoom 3
date and time 49 date, setting 49 dates 18 delayed fax 14, 44 dial mode menu 15 dialing automatic fax redial 26 discard size (see also auto reduction) 15 menu 15 distinctive ring 30 menu 14 distribution list. See broadcasting faxes document feeder number of pages 5 document jams 58 documents load 2 number of pages 2 DRPD 30
FAX mode 32, 34 fax name 50 fax number 50 fax problems 66 fax receiving 3 fax tones. See sounds faxes reprinting 52 faxing color documents 25 photographs 25 Flash button 10, 11 forwarding faxes 14, 47 message paging 41 voice notification 16 front panel 7 front view 6
getting help 79 Greeting button 11 greeting length of 36 playing 36 recording 36 greeting only 37
ECM mode 73 menu 14 entering 18 Erase button 11 erasing all messages 38 selected messages 38 error messages 63 EXT. port 7 extension phone fax receiving 26
HANDSET port 7 help 79 help list 51 HP Fax parts of 6 HP support 79
ICM Record Time menu 15 image TCR 29 menu 13 incoming messages length of 15 ink cartridge maintenance 59 part number 55, 72 replacing 56 ink level 15 cartridge 55 ITU #1 chart 74
factory default menu 15 fax forwarding 14 fax header 50 fax log menu 14 fax memory number of pages 5
jams clearing paper 58 document 58 paper 58 journal 14 junk fax blocking 28 report 52 junk faxes 13
erasing 38 playing 37 skipping 37 Microphone 11 monitor calls 37 Mute/Search button 10, 11
one-touch dialling 22 out of ink 15 out of paper. See reprinting faxes
key sounds 50 keypad buttons 9
paging messages 41 paper loading 1 not recommended 23 number of sheets 2 size 23 type 23 paper jams 58, 68 paper size 71 menu 13 paper tray capacity 5 part number ink cartridge 72 pause 21 phone book 21, 51 dialing 22 print 22 searching 22 photo faxing 25 Play/Rec button 11 polling 14, 45 receive 46 send 45 ports location of 7 print cartridge ink level 55 maintenance 59 part number 55, 72 replacing 56 print fax 52 print quality menu 13 self test 56
language 15 menu 15 LINE port 7 loading documents 2 loading paper 1 Loudspeaker button 10 loudspeaker 16, 53
making a copy 3 man fax rcv code, HP 1040 menu 14 memory clearing 53 Menu button 9 menu BASIC FAX, options 13 picture 12 using 17 menu setting language 15 message backup 35 message center password 39 remote access 39 turning on 35 message length 35 message paging 41 menu 16 message time 35 messages displayed 63
print quality problems 68 pulse dialing 15
Scan & Fax 29 Scan & Fax Mode button 8 scanner adjustment 63 scanner area cleaning 61 schedule a fax 44 schedule inform 51 scheduled fax 14 scheduled faxes 51 scheduled job cancelling 46 scheduled jobs cancelling 14 screen calls 15, 37 Scroll/Volume buttons 9 see answer mode 3 self test 56 menu 15 sending confirm 51 image TCR 13 menu 13 sent journal 51 set broadcasting menu 14 set delayed fax menu 14 set fax forward menu 14 set junk fax no menu 13 set polling send menu 14 setting date 49 time 49 setting date and time 49 setting fax number 50 Silent Mode button 8 silent mode daily 50 daily schedule 15 menu 15 sounds alarm 49 keys 50 on and off 49 Space button 9 speaker volume 25

Versatile fax with phone

Easy to use

Work with ease10 one-touch buttons and 80 speed dials save time and effort.

HP 1040 Fax

Communicate more efficiently with HP's versatile, high-quality business fax with phone and copy capabilities. Print and copy personal and business communications at up to 300 x 300 dpi* for crisp, clear black-and-white output on everyday paper. Save time with advanced fax capabilities scan-and-fax, delayed send and forward.

Block junk faxes

Datasheet

Quick and reliable

Send important faxes quickly and reliablyas fast as 6 seconds per pagewith 14.4 Kbps modem. Save time by using HP's 10-sheet auto document feeder to send out multiple faxes. And print large-volume faxes more conveniently with 50-sheet paper tray. Your HP fax is backed by a one-year limited warranty.
Block junk faxes using caller ID to screen all incoming fax numbers. Once displayed, unwanted numbers can be easily programmed into your fax caller ID* memory to automatically screen and block future fax transmissions.
Convenient desktop copying
Easily make up to 75 high-quality black-and-white copies right at your desk. Conveniently collates multi-page documents in same order as originals at up to 4 copies per minute in draft mode. Plus, reduce or enlarge your copies by 50 to 125 percent.
*When printing in photo mode *When printing in photo mode **Requires caller ID service, not included; price and service contract must be **Requires caller ID service, not included; price and service contract must be purchased separately purchased separately
Save time with fax queueing
Save time and work more productively with easy fax queueing. Use convenient scan-and-fax technology to quickly scan and queue multiple outgoing faxes even while transmitting faxes. Incoming faxes are safely stored in 100-page fax memory.
Work productively with HP's affordable, easy-to-use fax with Easy to use phone for high-quality personalease10 one-touch buttons and 80 speed Work with and business communications. dials save time 100-page Save time with 14.4 kbps modem, and effort. fax memory, Block junk faxes efficient scan-to-fax technology and make up to 75 copies at Block junk faxes using caller ID to screen all incoming your desk.
fax numbers. Once displayed, unwanted numbers can be easily programmed into your fax caller ID* memory to automatically with phone Versatile faxscreen and block future fax transmissions. Communicate more efficiently with HP's versatile, capabilities. Print and copy personal and business Easily make up to 75 high-quality black-and-white communications at up to 300 x 300 dpi* for crisp, clear copies right at your desk. Conveniently collates black-and-white output on everyday paper. multi-page documents in same order as originals at up Save time with advanced fax capabilities to 4 copies per minute in draft mode. Plus, reduce or scan-and-fax, delayed send and forward. enlarge your copies by 50 to 125 percent. high-quality business fax with phone and Convenient desktop copying copy
Send important faxesincluded; price and service contract fast be 6 **Requires caller ID service, not quickly and reliablyas must as purchased separately seconds per pagewith 14.4 Kbps modem. Save time by using HP's 10-sheet auto document feeder to send out multiple faxes. And print large-volume faxes more conveniently with 50-sheet paper tray. Your HP fax is backed by a one-year limited warranty.
*When printing in photo mode

Technical specifications

Fax Resolution Black (best) Fax Speed Fax and Modem Description Fax Memory* Fax features supported Speed Dialing Numbers Maximum Copy Resolution Copy Speed Copier Settings Reduction/enlargement Number of Copies Maximum Memory Standard Print Technology Standard Paper Handling Media Types Media Weight Recommended Duty cycle (max monthly vol) Acoustic Pressure Emissions (active) 300 x 300 dpi 6 sec per page* Faxes up to 14.4 kbps 100
Fax auto-redialing, fax broadcasting (up to 15 locations), auto fax reduction, fax delayed sending, fax forwarding, fax/phone/TAM interface, fax polling, distinctive ring detection**, fax/telephone mode, junk barrier (requires caller-ID**), telephone handset 80 Black graphics: Up to 600 x 300 dpi; Black text: Up to 300 x 300 dpi Black: Up to 4 cpm Standard, fine, photo, collation, reverse output 50 to 125% MB HP Thermal Inkjet 50-sheet input tray, 10-sheet automatic document feeder Paper (plain) 20 to 24 lb 500 Faxing: <55 dB(A); warm-up: <65 dB(A); idle: <40 dB(A)
* Based on standard ITU-T test image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory. ** Requires separate subscription via your local telephone service provider.

Ordering information

Dimensions (w x d x h)/weight 14.4 x 10.8 x 6.3 in (minimum), 14.4 x 13.4 x 10.6 in (with trays extended), 7.5 lb Operating environment Operating temperature range: 50 to 90 F (10 to 32 C); Storage temperature: 50 to 95 F (10 to 35 C); Humidity range: 20 to 85 % RH Power requirements Power consumption: 15 watts maximum; Input voltage: 110 to 127 VAC (+/- 10%); Input frequency: 50/60 Hz (+/- 3 Hz); Current: 500 mA, 1 amp; Electromagnetic compatibility: FCC Part 15-Class B, ICES-003, Issue 2; Safety: UL1050/CSA22.2 number 950, third edition 1995, NOM-019-SCFI: 1998; Telecom compliance: Option for analog modem: TBR 21: 1998/AS/ACIF S008: 2001/FCC Part 68 Warranty Features One-year limited hardware warranty backed by HP Customer Care, service and support; one-year technical phone support Whats in the box? HP 1040 Fax HP 20 Black Inkjet Print Cartridge (14 ml) Setup Booklet User's Guide Power supply Power cord Phone cord HP Product HP 1040 Fax Replacement Ink Cartridges HP 20 Black Inkjet Print Cartridge, 28 ml HP Business Communication Paper & Film HP Bright White Inkjet Paper, 250 sheets HP Bright White Inkjet Paper, 500 sheets HP Inkjet Everyday Paper, 400 sheets Part Number Q7270A C6614D HPB250 HPB1124 HPD400

Product Number: Q7270A

Copyright 2007, 2006, 2005 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. HP shall not be liable for technical or editorial errors or omissions contained herein.HP is a registered trademark of the Hewlett Packard Company. All other trademarks are the property of their respective owners. This listing of non-HP products does not constitute an endorsement by Hewlett Packard Company.
For more information visit our website at www.hp.com
5982-7343ENUC, December 2007 rev 4