Production Handbook

2010-2011

Valid from January 1st 2011
Welcome to Baltic Film and Media School!
This handbook provides essential information about Schools equipment and production facilities. It is also about the rules to know and procedures to follow in order to succeed in school assignments and projects. The faculty and administration of Tallinn University Baltic Film and Media School wish You good work!
EVERY STUDENT AND FACULTY MEMBER OF BFM AGREES TO FOLLOW THE RULES AND PROCEDURES OUTLINED IN THIS HANDBOOK

TABLE OF CONTENTS

Welcome to Baltic Film and Media School!... 2 TABLE OF CONTENTS.... 3 PROJECT PRODUCTION WORKFLOW... 5 Production Manager....5 Project based production.... 5 Project Production Forms... 5 Special Extracurricular Projects... 7 Extending the Project Deadline... 7 Production Levels.... 8 Archiving of the Projects.... 9 Project Deadline and Deleting of the Project... 10 Requirements for Using the BFM logo and Credits.. 10 Project Workflow.... 11 The Role of Instructor in Production Process... 12 BOOKING AND USING THE EQUIPMENT... 13 Equipment Storage Room... 13 Film Studio Equipment Storage Room.. 13 Equipment Reservations... 14 Canceling a Reservation... 14 Equipment Check-Out.... 14 Equipment Check-In... 14 Equipment Use Notes....15 Battery Charging Policy.... 15 Field Transfer of the Equipment... 16 Accessing Equipment User Manuals... 16 Rental of Schools Equipment for Non-School Projects.. 16 Equipment Inventory Days.... 17 EQUIPMENT INSURANCE... 18 Where is insurance cover valid?... 18 What is covered by the insurance?... 18 What is NOT covered by the insurance?... 19 What to do if equipment gets damaged or broken?.. 19 What to do if equipment is stolen?....19 OVERVIEW OF EQUIPMENT AND FACILITIES... 20 Camera Equipment... 20 Field Monitors.... 21 Portable Sound Equipment.... 21 Lighting and Grip Equipment...22 Panther Pick Up Dolly and Tracks... 23 Screening Hall.... 23 Previewing Equipment in Library... 23 FILM STUDIO... 24 Shooting in Film Studio.... 25 TELEVISION STUDIO.... 26 Using the TV Studio.... 27 POST PRODUCTION CENTER... 28 Computer Lab.... 29 Five Video Editing Rooms.... 29 Avid Lab with 12 Seats.... 29 Sound Studios.... 30 Accessing Sound Ideas Sound Effects Collection... 30 Rules of Using the Facilities of BFM Post Production Center..31
4 Printing Out and buying DVD-R... 32 Application for Using the BFM Computer Network... 33 Opening New Project Folder Hard-disk Space.. 33 Computer Lab In Class Assignments and Projects... 33 Temporal Storage of Files in Local AV Scratch Drive... 33 Using Your Personal External Hard-disk... 34 Overview of Available Software in BFM Computer Network..35 BASIC GUIDELINES FOR PRODUCTION AND POSTPRODUCTION IN BFM..36 Shooting formats.... 36 Capturing and Data Import... 36 GENERAL POLICIES.... 40 BFM Reserves the Following Rights Regarding Student Work... 40 Take Care of Your Personal Belongings... 40 No Smoking Policy.... 40 No Use of Alcohol in BFM Production Center... 40 Complaints, Questions and Comments... 40 LIST OF PENALTIES AND FINES... 41 QUICK REFERENCE GUIDE TO THE CONTACTS... 42
PROJECT PRODUCTION WORKFLOW

Production Manager

Location: Office hours: Stiste street 21, room 245 Monday to Friday 10:00 15:00
All student productions at Baltic Film and Media School are coordinated by Production Manager. He assists students in production related issues and is responsible for planning and supervising the productions. Additional information about production policies and requirements: Mati Sepping Production Manager Phone: 55583279 E-mail: mati.sepping@tlu.ee

The form must be submitted to the course Instructor before grading. Without the confirmation of the Media Archive Specialist for the archiving of the project Instructor will not submit the final grade.
APPLICATION FOR CREATIVE STIPEND For Diploma Projects and Course Projects students can submit to Production Manager the Application for Creative Stipend. The sum of the stipend is determined on project basis and is distributed according to the approved budget for creative stipends. The stipend is transferred to the Students bank account. USAGE OF STIPEND REPORT Student must fill in the Usage of Stipend Report by the date fixed in the application and sumbit it to Production Manager together with the original invoices. When this report form is not not completed on time students acess to the equipment is limited. PRODUCTION PROJECT After completing the project Student submits to Production Manager the Production Project which consists of various documents such as contracts with the actors, music cue sheets, finalized budget etc. The materials required in Production Project are specified by department, project type (short film, documentary, TV broadcast) and project type (Course Project, Diploma Project). Additional information about the specific requirements from Production Manager.
Special Extracurricular Projects
Special extracurricular projects must also have a signed Project Approval Form. For those projects signature of Chairs of each department or Production Manager is required. Without showing the Project Approval Form NO ACCESS TO EQUIPMENT.
Extending the Project Deadline
Meeting the deadlines is a sign of professionalism and affects the final grade for the project. However there can be situations when meeting the fixed deadline is impossible. If this is the case then Students have the right to fill in the EXTENDING THE PROJECT DEADLINE FORM and have it signed by the Instructor and the Production Manager. The forms are available at www.bfm.ee - PRODUCTION CENTER / PRODUCTION FORMS / Extending the Project Deadline Form

Production Levels

All productions in BFM are categorized into three levels: Level 1 - Exercise Level 2 - Course project Level 3 - Thesis project
The following table gives an overview of each level:
Level 1 Maximum shifts (8 hours) for using the equipment: Camera equipment: 1-3 Not using the HDV cameras (camerawork exercises are exceptions) 2 wireless mics, 1 boom mic, recording to camera (sound exercises are exceptions) Portable Light kits No access Max. 5 days

Exercise

Level 3

Course project

Level 4

Thesis project

3-5 for short feature 5-10 for documentary Unlimited access
7-14 for short feature 7-21 for documentary Unlimited access

Sound equipment:

Unlimited access
Light equipment: Panther Dolly and tracks: Access to Film Studio (Kotka 12)
including building the set and cleaning the studio
Unlimited access Access Max. 7 days
Unlimited access Access Max. 14 days
Access to TV Studio (Stiste 21)
including set up and cleaning the studio

Max. 2 day

Max. 5 days

Max. 10 days

DV tapes (60 min) provided by school: Maximum amount of editing footage captured to hard-drive: Disk space limit: Deadline to finish the project from signing the Project Approval Form:
3-5 for short feature 5-10 for documentary 8 hours
5-10 for short feature 10-20 for documentary 25 hours

2 hour

40 GB 2 month

150 GB End of semester

400 GB 1 year
Archiving of the Projects
Media Archive stores BFM student productions. Submitting the final project master and supporting materials to the archive is the last step in the production process. Media Archive database allows searching and previewing of graduation films, course projects and practical assignments produced during courses in BFM. Location: Office hours: Stiste street 21, room 216 Tuesday and Wednesday 10:00 - 18:00, Thursday and Friday 10:00 12:00, Saturday 11:00 - 15:00
Additional information about archiving policies and requirements: Jevgeni Tshernov Media Archive Specialist Phone: (+372) 53813223 E-mail: tshernov@tlu.ee For each completed project the PROJECT ARCHIVING REQUEST FORM must be filled in online on Production Center Media Archive www.bfm.ee The archiving system is the following: 1. Create a new folder named "MASTER TO ARCHIVE" to your Project folder in Shared Storage. 2. Export the final project (film, documentary, TV-projects etc.) as a Quicktime file to the "MASTER TO ARCHIVE" folder. NB! Use the following settings: * DV PAL for standard definition projects filmed with MiniDV/DVCAM cameras * Apple ProRes HQ codec for HDV/DVCPROHD projects 3. * * * Language versions: Master WITHOUT ANY SUBTITLES Master with ENGLISH SUBTITLES Master with ESTONIAN SUBTITLES (optional)

EQUIPMENT ROOM (S-115 or Kotka 12) Show Project Approval Form! EQUIPMENT ROOM (S-115 or Kotka 12) EQUIPMENT ROOM (S-115 or Kotka 12)

Book the equipment

Take out the equipment

Return the equipment

POST-PRODUCTION
POST PRODUCTION CENTER Show Project Approval Form!

POST PRODUCTION CENTER

Open the Project Folder harddisk space

Picture editing

Sound editing and mixing
Fill out online the PROJECT ARCHIVING FORM
When there is no need to archive the project to BFM archive you the Media Archive Specialist signs Project Approval Form to confirm the archiving can still archive your project to Show your own use. Project Approval Form! Make master DVD or Master to the tape
ARCHIVING THE PROJECT Copy the project master files to Master to Archive folder
GRADING THE PROJECT No final grade without the Media Archive signed confirmation
To complete the project submit the PRODUCTION PROJECT (required project materials) to Production Manager (for course and diploma projects)
Return Project Approval Form to Instructor!
(14 days after the project deadline)
Deleting of the project Folder Deleting the Project folder (14 days after Project Deadline)
The Role of Instructor in Production Process
In beginning of the semester Instructors fill in PROJECT PLANNING FORM And send it to Production Manager mati.sepping@tlu.ee
Production Manager plans the production schedule and sends out the PROJECT APPROVAL FORMS for each project (sent to Instructors e-maili)
Exercise Only Instructors signature is required on Project Approval Form Course Project and Diploma Project Students fill out APPLICATION FOR PROJECT APPROVAL and submit the materials to Production Manager Production Manager signs Project Approval Form
Instructor PRINTS out Project Approval Forms or asks the printed version from Production Manager (room 245)
Instructor SIGNS Project Approval Forms and distribute to students (signature states that the preparation works is done and project is ready for production )
Instructor informs students: Project Approval Forms is a document that must be presented: When booking equipment When taking out equipment When opening Project folder in Shared Storage (Post Production Center) For Media Archive Specialist for signing (submitting project to archive) Without the confirmation of the Media Archive Specialist Instructor WILL NOT PUT OUT THE FINAL GRADE

When there are several students involved in a project then the student producer can make a photocopy of the Project Approval Form so that each team mamber can present the form where required.

Production

Students archive the project
IN EVALUATION of the project students return the Project Approval Form to Instructor Instructor controls that the Media Archive Specialist has signed the form
Without the Media Archive confirmation Instructor WILL NOT PUT OUT THE FINAL GRADE
There can be cases where the student project is not 100% finished by the time of the evaluation and grading. Regardless, there is still the requirement that all projects (including work in progress projects) must be submitted to the archive before the evaluating. In archive such projects are stored with a label WORK IN PROGRESS and are not made public outside the school. If student wants that his/her work is also shown publicly (film festivals, television, etc.) then it is possible to resubmit the final version of the project master files to the archive.
BOOKING AND USING THE EQUIPMENT

Equipment Storage Room

Location: Opening hours: Stiste tee 21, Room 115 Monday to Friday 9:30 12:30 and 13:30 16:30 Saturday and Sunday CLOSED 09:30 11:00 15:00 16:30
Morning Equipment Return Time: Afternoon Equipment Return Time:
In Equipment Storage Room cameras, tripods, field monitors and sound equipment are stored. Also portable lighting kits for smaller productions can be taken from here. Booking and information: Phone: (+372) 6268190 E-mail: bfm-equipment@tlu.ee Tnu Talpsep Technical Specialist Phone: (+372) 5235684 E-mail: tonu.talpsep@tlu.ee Jevgeni Tshernov Technical Assistant Phone: (+372) 53813223 E-mail: tshernov@tlu.ee
Film Studio Equipment Storage Room
Location: Opening hours: Kotka 12 Monday to Friday 9:30-12:30 and 13:30-16:30 Saturday and Sunday CLOSED 9:30-11:00 15:00-16:30
In Film Studio Equipment Storage Room lighting equipment, grip equipment, including Panther Pick Up dolly with tracks are stored. Booking and information: Phone: (+372) 53909495 E-mail: bfm-equipment@tlu.ee Toomas Ss Film Studio Technical Specialist Phone: (+372) 53909495 E-mail: toomas.saas@tlu.ee

Equipment Reservations

It is recommended to book the needed equipment for the Project as early as possible. This is crucial at the end of the semester when several projects could be in production at the same time. Equipment reservations for projects are served on first come first served basis. Students can reserve the equipment for the 8 hours shifts determined by the Projects Production level. To BOOK equipment Project Approval Form must be shown to the Equipment Room staff.

Canceling a Reservation

Cancellations of booking must be done at least 24 hours in advance.

Rental of Schools Equipment for Non-School Projects
The first priority of BFM equipment is to serve the class assignments and student productions. Use of Schools equipment and facilities for these projects is free of charge. In order to be able to use the equipment Student needs the signed Project Approval Form. It is also possible to rent out the Schools equipment for Non-School Projects on the basis of the rental prices fixed in the EQUIPMENT RENTAL PRICE LIST (available at PRODUCTION CENTER / Rental Price List at www.bfm.ee). Students of BFM have up to 30% discount from the pricelist. The BFM student discount applies also for the graduates of BFM during 2 years after the graduation.

Equipment Inventory Days

Twice a semester ALL BFM equipment must be returned to the Equipment Room for inventory. During the inventory days NO equipment is rented out. Inventory days are announced ahead so that Students can plan their productions. Twice a semester the Post Production Center is closed for inventory and maintenance. Dates are announced ahead.

EQUIPMENT INSURANCE

When using the Schools equipment the Student who has signed the Rental Agreement takes full material responsibility for the safety of the equipment rented out. He/she is liable for any claim up to the purchase value of the lost, stolen or broken equipment. In case the loss or damage is covered by the insurance there is an access up to 640.EUR (10,013.80 EEK) on any claim. All the BFM equipment is insured by the ERGO Insurance Ltd. The following information describes the terms and conditions of the insurance policy.
Where is insurance cover valid?
The insurance of the equipment is valid only in the borders of Estonia, Latvia, Lithuania, Finland and Sweden. In case the equipment is taken outside of the borders of these countries there is no insurance coverage and the Student is fully responsible for any damage for which he/she is liable.
What is covered by the insurance?
Insurance case is an unforeseen and unexpected event, condition, act or responsibility. According to the insurance policy the possible causes for the insurance case can be:

FILM STUDIO

Location: Kotka 12 Office hours: Monday to Friday 9:30 16:30 Hours of operation: during the productions 7 days a week Booking and information: Toomas Ss Film Studio Technical Specialist Phone: (+372) 53909495 E-mail: toomas.saas@tlu.ee BFM Film Studio is located in Kotka street 12 in the premises of former Kristiine Vocational School. The Film Studio has two soundstages: The First Soundstage (250 m2, 6m high) and Second Soundstage (150 m2, 4m high). The Film Studios are also rented out to film crews, advertising companies and independent producers. On soundstages students can build their own sets using the doors, windows and blank wall set pieces. These panels can be interlocked to create a wide variety of interior configurations. The lighting and grip equipment is stored in a Storage Room close to the soundstages and can be also used for exterior shoots in location. Students can use professional film lighting and grip equipment including Panther Pick Up Dolly system with Lightweight Jib Arm and tracks. The whole Film Studio facility is guarded around the clock by K-Grupp Security company. The students can use the props and decorations available in Storage and have also access to the Estonian Television props and decorations storage. The facility has also Make-up and Dressing Room. There is possibility to use the blue screen background. Wireless Internet Access (WiFi) covers the whole Film Studio area.

Shooting in Film Studio

Student (producer or director of the project) must show a properly signed APPLICATION TO USE FILM STUDIO before BOOKING the Film Studio. Without the properly signed forms NO ACCESS TO STUDIO. Person signing the form takes full personal responsibility for the following: Sharing and collecting the Key sets of the Studio rooms to other crew members involved in the production. Instructing crew members how to arm and disarm the Security system. All crew members must DISARM the security system before entering the Film Studio rooms. While working in the Studio all doors must be kept CLOSED and LOCKED. After leaving the studio all doors must be CLOSED and LOCKED. All crew members must ARM the security system after finishing the work in the Studio. All equipment and working tools should be used with care and after finishing the work be stored in organized manner (not be left laying around the set - Be tidy. Be organized. Be safe.) Equipment used in the production should never be left unattended. Student can be held personally responsible for any damage or theft of the Schools equipment from the Studio during the time-period of the production which occurs due to his/her negligence. He/she is liable for any claim up to the purchase value of the lost, stolen or broken equipment. In case the loss or damage is covered by the insurance there is an access up to 640.- EUR (10,013.80 EEK) on any claim. Is responsible for the personal safety of the crew during the work in Studio. Is responsible for following the Fire Safety in the Studio during the work period. Makes sure that there is unblocked access to all fire extinguishers and exits and emergency exits at all times. Makes sure that there is NO SMOKING in the Studio or NO USE of SMOKE/FOG MACHINES as these will turn on the smoke alarm system. When smoking or smoke machines are required on the set Student must inform the Film Studio Technical Specialist before signing this form. Makes sure that NO ALCOHOL is used at any time regardless of the age. Emptied and cleaned beverage cans and bottles may be filled with non-alcoholic liquids for use as props. When not in use, such items must be stored in a box or when in use on set clearly marked DECORATIONS. Must finish the shooting and the Studio cleaning up by the DEADLINE date specified in the form. If Studio rooms are handed over without proper cleaning up after the production the Student will be fined 64.- EUR (1,001.38 EEK). Must give back all the received Studio Key sets not later than on the DEADLINE date. There is a fine of 3.20 EUR (50.07 EEK) for late returning of the keys. For loosing the Key the Student must refund the replacement of the lock and the keys. Student is fined up to 300.- EUR (4,693.98 EEK).

TELEVISION STUDIO
Location: Stiste tee 21, Room 214-215 Office hours: Monday to Friday 9:30 16:30 Hours of operation: during the productions 7 days a week Booking and information: Tarmo Rajaleid Technical Director Phone: (+372) 58100035 E-mail: tarmo.rajaleid@tlu.ee Television Studio (50 m2, h=3,2 m) is located at Stiste tee 21, II floor on the premises of Baltic Film and Media School. It is a central production facility serving both media and film students. It is equipped with 3 professional cameras (two JVC KY-19ECH 1/2" cameras and one 2/3 inch Ikegami Betacam SP camera), BALCAR studio lighting (Balcar 70128/T Quadlite 200 and Balcar 70118/T Duolite 100), a 12-channel light dimmer board and a blue-screen. The Studio Control Room provides the possibility to mix 6 video sources using the Newtek Tricaster Broadcast video-mixer and is equipped with 16-channel Mackie 1604 VLZ Pro sound mixer. The program output can be captured directly to the central SAN Media Server enabling the students to start editing as soon as the production in TV Studio has finished. The Control Room has the facilities for providing recording and dubbing services in following formats: HDV (1080i and 720p), DVCAM, MiniDV, Betacam SP, DVD-R, VHS.

Using the TV Studio

Before using the TV studio Student (producer or director of the project) must book the studio time in Post Production Center Office (Room 216). Before starting the work the Student must sign in and take the key for the studio rooms. Person who is given the keys to the TV Studio takes the full personal responsibility for the following: Sharing and collecting the Keys of the Studio rooms to other crew members involved in the production. Instructing crew members how to arm and disarm the Security system. All crew members must DISARM the security system before entering the TV Studio rooms. While working in the Studio all doors must be kept CLOSED and LOCKED. After leaving the studio all doors must be CLOSED and LOCKED. All crew members must ARM the security system after finishing the work in the Studio. All equipment and working tools should be used with care and the after finishing the work be stored in organized manner (no cables etc. left laying around the set - Be tidy. Be organized. Be safe.) Equipment used in the production should never be left unattended. Student can be held personally responsible for any damage or theft of the Schools equipment from the Studio during the time-period of the production which occurs due to his/her negligence. He/she is liable for any claim up to the purchase value of the lost, stolen or broken equipment. In case the loss or damage is covered by the insurance there is an access up to 640.- EUR (10,013.80 EEK) on any claim. Is responsible for the personal safety of the crew during the work in Studio. Is responsible for the Fire Safety in the Studio during the work period. Makes sure that there is unblocked access to all fire extinguishers and emergency exits at all times. Makes sure that there is NO SMOKING in the Studio or NO USE of SMOKE/FOG MACHINES as these will turn on the smoke detection system. When smoking or smoke machines are required on the set Student must inform the Post Production Assistant before starting work. Makes sure that NO ALCOHOL is used at any time regardless of the age. Emptied and cleaned beverage cans and bottles may be filled with non-alcoholic liquids for use as props. When not in use, such items must be stored in a box or when in use on set clearly marked DECORATIONS. Must finish the shooting and the Studio cleaning up by the DEADLINE date specified in this form. If TV Studio rooms are handed over without proper cleaning up after the production the Student will be fined 32.- EUR (500.69 EEK). Must give back all the received TV Studio keys not later than on the DEADLINE date. There is a fine of 3.20 EUR (50.07 EEK) for late returning of the keys. For loosing the keys the Student must refund the replacement of the lock and the keys (will be fined up to 300.- EUR (4,693.98 EEK).

Location: Office hours: Stiste tee 21, Room Monday to Friday Saturdays Sundays 216 09:30 21:30 11:00 21:00 Closed
Hours of operation: 7 days a week Booking and information: Phone: (+372) 6268111 E-mail: bfm-postproduction@tlu.ee Johan Mattias Iho Post Production Center Administrator Phone: (+372) 53041288 E-mail: johan@tlu.ee Jevgeni Tshernov Post Production Center Assistant Phone: (+372) 53813223 E-mail: tshernov@tlu.ee Karlis Jaunzems Post Production Center Assistant Phone: (+371) 26316702 E-mail: karlis.jaunzems@tlu.ee Kalle Tabur ICT Manager Phone: (+372) 56678323 E-mail: kalle.tabur@tlu.ee

Computer Lab

Location: Stiste tee 21, Room 216 Hours of operation: Monday to Friday 09:30 21:30, Saturdays 11:00 21:00, Sundays CLOSED Computer Lab (50 m2) is equipped with 12 seats of iMac 20 Intel Core Duo and Final Cut Studio software. Besides the lectures and practical training, students can use these computers to edit their assignments. All computers are part of a storage area network (SAN) and can access the media files stored on a 20 TB media server.

Five Video Editing Rooms

Location: Stiste tee 21, Rooms 210-I, 210-II, 210-III, 210-IV, 214-V Hours of operation: 7 days a week Students can edit their individual projects in five separate Editing Rooms using Final Cut Studio on Mac Pro (2x2.66 GHz Quad-Core Intel Xeon Nehalem" CPU, 8GB SDRAM) workstations. Each system has two 24 DELL LCD monitors. To guarantee the standardized sound monitoring across the post production cycle both editing rooms and sound editing studios are equipped with Genelec 8030A active monitors. The Fifth Editing Room (214-V) workstation is equipped with Blackmagic Multibridge Extreme input/output card. There is also installed Avid Media Composer software in all editing rooms. Ask additional information from the assistant. Using Avid in the Editing Rooms 1. Ask Post Production Center Assistant to create a project folder for the Avid project 2. AVID disk image is copied to the project folder 3. Mount the AVID disk image (double click) 4. When opening Avid select External project - Select the location of AVID disk image in your project folder 5. Set the Media Creation Directory - Select the location of AVID disk image in your project folder. Save both Avid project and media files on the AVID disk image in your project folder. NB! Do not open the Avid disk image from two or more computers at the same time! This can lead to data corruption in your disk image. For help contact Post Production Center assistants.

Application for Using the BFM Computer Network
In order to get access to the BFM computer network each Student and Faculty member must fill in APPLICATION FOR USING THE BFM COMPUTER NETWORK. The forms are available at Post Production Center Office.
Opening New Project Folder Hard-disk Space
For each project coming to post-production Student needs a properly filled and signed Project Approval Form. Project Approval Form must be shown before opening the new Project folder harddisk space Depending on the Production level the Project folder size is limited.
Computer Lab In Class Assignments and Projects
For every class projects in Computer Lab is created a CLASS FOLDER with the name of the lecture.
This folder is Read-only which means that students taking part of that lecture can access the materials needed for completing the class assignments (for example to edit a trailer from the material provided). It is NOT POSSIBLE to WRITE to this folder or add additional materials. Students can save their version of the assignment to their HOME Folder (for example to the Desktop) When the project is finished the final version should be copied to DROP BOX in the CLASS FOLDER for previewing and evaluating by the Instructor.
Temporal Storage of Files in Local AV Scratch Drive
ATTENTION! Computers local AV Scratch hard drives are WIPED OUT every Sunday night! Local AV Scratch disk is used only for capturing and not for long term storing the media files. As soon as you have finished the capturing COPY the contents of the folder you created in AV Scratch to your Project folder or your own external hard-disk. It is the responsibility of each Student to copy the files from AV Scratch to Project folder! DO NOT EXPECT FINDING YOUR FILES FROM THE LOCAL AV SCRATCH ON MONDAY MORNING AFTER THE DISK HAS BEEN CLEANED UP!
Using Your Personal External Hard-disk
If you want to make a personal backups of your work or edit your projects at home or on your laptop (using the Final Cut Pro software) it is recommended to invest in an External Firewire drive. Please contact Post Production Center assistants to have your Firewire drive formatted to work best with BFM computer systems. Also USB flash memory sticks are useful for storing your project files and transferring smaller files.
Overview of Available Software in BFM Computer Network
Software installed to 12 iMacs in Computer Lab and 5 Mac Pro-s in Editing Rooms Final Cut Studio including: Final Cut Pro Soundtrack Pro Compressor DVD Studio Pro Color Motion Live Type Cinema Tools Avid Media Composer Adobe Photoshop CS3 Safari Microsoft Messenger Skype Cyberduck (FTP program) Simply Burns (for data DVD burning) Quicktime Player VLC player Preview (for opening pdf files) Mpeg Streamclip (for converting DVD VOB files and other mpg files to mov before editing in Final Cut Pro) Additional Hardware and Software in Fifth Editing Room (room 214) Multibridge Extreme capture card (Composite, Component, SDI, HD-SDI in/out) Automatic Duck Final Cut Pro Import (for importing omf files) Automatic Duck Final Cut Pro Export (for exporting omf files) Software installed in First and Second Sound Studio Steinberg Nuendo 3 Adobe Audition 2 Nero Burning Rom Software installed in Third Sound Studio Steinberg Nuendo 4 Adobe Audition 2 Nero Burning Rom Software installed to Avid Lab in the Tallinn University main building Avid Media Composer

BASIC GUIDELINES FOR PRODUCTION AND POSTPRODUCTION IN BFM

Shooting formats

DV Whenever possible 16:9 Anamorphic not letterbox 4:3 Use only 25p on Panasonic DVX100B camera In all other DV/DVCAM cameras use 50i (25i) HDTV Canon XL H1 - 1080 50i (HDV) recording to tape Sony HVR-Z1E - 1080 50i (HDV) recording to tape JVC GY-HD111E - 720 25p (HDV) recording to tape and Firestore Hard-disk Panasonic AG-HVX200 - Prefer 1080 25p recording to P2 cards and/or Firestore Hard-disk
Capturing and Data Import
Capturing to local AV scratch
In order to save the network bandwidth for real time playback for computers editing the CAPTURING from tapes (both SD and HD) is done to local AV Scratch disk. When all the needed files have been captured COPY these files to your Project Folder
Setting Scratch Disk Choose Final Cut Pro > System Settings, then click the Scratch Disks tab To specify a disk or a folder on a hard disk as a scratch disk - Click Set. In the dialog that appears, locate the local AV Scratch disk and MAKE NEW FOLDER (rename it according to your project) Click Select
Choose Easy Setup Final Cut Pro comes with predefined Easy Setups based on the most common video formats and devices. To choose an Easy Setup: Choose Final Cut Pro > Easy Setup. Note: If this is the first time youve opened Final Cut Pro, the Easy Setup window appears automatically after the application opens. From the Format pop-up menu, choose a format that matches the footage you want to work with.
Depending on the camera you used in your production choose between these Easy Setups: DV DV DV DV DV 4:3 50i 16:9 50i 4:3 25p 16:9 25p Easy Easy Easy Easy Setup Setup Setup Setup DV DV DV DV PAL PAL PAL PAL kHz kHz Anamorphic kHz 25p kHz Anamorphic 25p
HDV HDV 1080 50i Easy Setup HDV 1080 50i
For material filmed with Sony HVR-Z1E or Canon XL H1 camera Use SONY HDV tape deck or HDV camera (Sony or Canon) HDV 720 25p Easy Setup 720 25p
For material filmed with JVC GY-HD101E camera Use JVC HDV tape deck in PAL mode (50)
NB! You will lose 1 second from beginning of every shot when capturing from JVC HDV tape (when filming start the camera, count to three and only then say Action!) ATTENTION! After you have finished capturing COPY the temporary folder you have created in the AV Scratch to your own Project Folder in the media server.
38 Hard Disk Data Import When importing files from the external hard-disks used together with the camera in production set the Scratch disk to your Project Folder. Choose Final Cut Pro > System Settings, then click the Scratch Disks tab To specify a disk or a folder on a hard disk as a scratch disk - Click Set. In the dialog that appears, locate your PROJECT FOLDER Click Select

Take Care of Your Personal Belongings
Do NOT store any production or post-production materials (such as tapes, DVD-s, CD-s etc.) or any personal belongings anywhere in the Computer Lab, Editing Rooms, Sound Studio or Television Studio facilities. Anything left behind at the end of the day WILL be removed to the LOST AND FOUND box in the Post Production Center Office (216). BALTIC FILM AND MEDIA SCHOOL IS NOT RESPONSIBLE FOR THEFT OR DAMAGE DONE TO PERSONAL PROPERTY LEFT UNATTENDED IN ANY OF THE ROOMS.

No Smoking Policy

Smoking is strictly prohibited on the facilities of Baltic Film and Media School. There is a fine up to 76.69 EUR (1,200.- EEK) for smoking on the premises of BFM.
No Use of Alcohol in BFM Production Center
There is no use of alcoholic beverages in Film and TV Studios or Post Production Center at any time regardless of the age. When drinking is required on the set because of the story then emptied and cleaned beverage cans and bottles may be filled with non-alcoholic liquids for use as props. When not in use, such items must be stored in a box or when in use on set clearly marked DECORATIONS.
Complaints, Questions and Comments
Any problems, complaints, questions, or suggestions about any policy, the equipment in general should be addressed to the Technical Director Tarmo Rajaleid tarmo.rajaleid@tlu.ee.
LIST OF PENALTIES AND FINES
Failure to return the equipment on time more than 30 minutes FINE 3.20 EUR (50.07 EEK) (warning for the first occurrence) Leaving equipment unattended to the premises of BFM (example to the Computer Lab or Editing Room) FINE 12.80 EUR (200.28 EEK) Making equipment transfer from one student to another without filling the Field Transfer of the Equipment form FINE 12.80 EUR (200.28 EEK) for both students Not cleaning up the Film Studio after the production FINE 64.- EUR (1001.38 EEK) Not cleaning up the TV Studio after the production FINE 32.- EUR (500.69 EEK) Late returning of KEYS in Post Production Center Rooms and in Film Studio FINE 3.20 EUR (50.07 EEK) (warning for the first occurrence) Loosing the Keys of Editing Rooms or Studios Student must refund the replacement of the lock and the keys (will be fined up to 300.- EUR (4,693.98 EEK)) Broken or lost equipment Price charged to fix or replace it In case the insurance coverage liability up to 640.- EUR (10,013.80 EEK) In case no insurance coverage full liability for the price of the equipment stolen or lost

The Fine Decision Order can be appealed within 48 hours with written appeal to Director of Baltic Film and Media School.
ALL FINES MUST BE PAID BEFORE YOU ARE ALLOWED TO MAKE EQUIPMENT OR ROOM RESERVATIONS OR CHECK OUT ANY ADDITIONAL EQUIPMENT.
If at the end of the semester fines are still outstanding an academic hold (preventing registration, graduation, use of other university facilities, etc.) will be placed upon the student's account until the amount is paid. Broken, damaged and lost equipment takes approximately three to six weeks to either be repaired or replaced. Therefore please treat the equipment with respect. If you break it, you not only hinder your production, but all the other students' as well.
QUICK REFERENCE GUIDE TO THE CONTACTS
Estonian Film Department Phone: +International Film Department Phone: +Media Department Phone: +Tarmo Rajaleid Technical Director Phone: (+372) 58100035 E-mail: tarmo.rajaleid@tlu.ee Mati Sepping Production Manager Phone: (+372) 55583279 E-mail: mati.sepping@tlu.ee Kalle Tabur ICT Manager Phone: (+372) 56678323 E-mail: kalle.tabur@tlu.ee Equipment Room Phone: (+372) 6268190 E-mail: bfm-equipment@tlu.ee Tnu Talpsep Technical Specialist Phone: (+372) 5235684 E-mail: talpsep@tlu.ee Jevgeni Tshernov Technical Assistant Phone: (+372) 53813223 E-mail: tshernov@tlu.ee Toomas Ss Film Studio Technical Specialist Phone: (+372) 53909495 E-mail: toomas.saas@tlu.ee
Post Production Center Office Phone: (+372) 6268111 E-mail: bfm-postproduction@tlu.ee Johan Mattias Iho Post Production Center Administrator Phone: (+372) 53041288 E-mail: johan@tlu.ee Jevgeni Tshernov Media Archive Specialist, Post Production Center Assistant Phone: (+372) 53813223 E-mail: tshernov@tlu.ee Karlis Jaunzems Post Production Center Assistant Phone: +E-mail: karlis.jaunzems@tlu.ee