Scansoft Omnipage SE Manual
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User reviews and opinions
|mindz||4:20pm on Thursday, October 7th, 2010|
|Unless you are planning to do hundreds of professional scans a day, this is an excellent option for multi-function scanning of negatives. Highly recommend this scanner, particularly because of Digital Ice software that enables one to scan older. This is my 2nd Epson photo scanner, and I am very pleased with both (1st was a 2400 Photo). I like the Digital ICE dust and scratch removal.|
|ricco||12:40am on Sunday, September 26th, 2010|
|AWSOME!!, no other way to discribe this detaled and well thouht out product. Seemless install on WinXP with no problem. Well, The LiDe 80 is faster (USB 2.0) than the LiDe 30 (USB 1.1) that I used previously. It works better on Mac OS X now, too, i.e.|
|ngaimoko||12:51am on Sunday, September 12th, 2010|
|I did allot of research on this unit and from the very beginning, it had high grades in performance and design.|
|rambamist||10:29am on Friday, August 13th, 2010|
|asus rampage 3 formula as review before me This thing is FAST! I was scared to try this thing out too but very glad I did.download drivers from ocz.|
|henrysecond||4:37pm on Wednesday, August 4th, 2010|
|Good hardware that needs better MacOS software support The hardware is well designed and provides very good quality scans. Misrepresented with No Customer Support I just want to echo the other reviewers of this piece of trash. I installed the BlazeVIdeo 1.|
|whotizname||4:16am on Friday, July 9th, 2010|
|Overall this scanner is more than I expected for use. It will handle everything I need in a scanner. The scanner is evetything that was said it was.|
|JSUnderwood||9:59am on Tuesday, June 29th, 2010|
|I love this camera! I tried to find a camera with a pretty high mps under $120.00. I got this camera and a 1g sd mem. card, for [$].|
|Mooglejp||5:54am on Friday, June 11th, 2010|
|aaxa p1 pico projector this is a great little projector , it is easy to set up. i like to play playstation with it and it goes on most flat surfaces. 3-D, clarity, micro/macro and overall usefulness I use a full frame Nikon camera that is sensitive to low light and can use an f/2.|
|polenta||5:51pm on Monday, May 31st, 2010|
|Is built lightly, not for abuse, but ran continuously for a several day project without any problems. I wanted a scanner for 35mm and 6x7 black and white negatives that did a better job than my Epson 4870. I've had this for about two weeks and have had no problems. I've scanned photos and doents, both have come out great.|
|tester_2k||9:58pm on Saturday, May 22nd, 2010|
|I scan a 10x8 inch photo, sometimes becomes larger than the original, and sometimes become smaller than the original. Accurate Color","Easy Setup".|
Comments posted on www.ps2netdrivers.net are solely the views and opinions of the people posting them and do not necessarily reflect the views or opinions of us.
Copyright 2006 Nuance Communications, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from Nuance Communications, Inc., 1 Wayside Road, Burlington, Massachusetts 01803-4609. Printed in the United States of America and in Ireland. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license.
Nuance Communications, Inc. provides this publication "As Is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. Nuance reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Nuance to notify any person of such revision or changes.
TR A D E M A R K S A N D C R E D I T S
Nuance, the Nuance logo, ScanSoft, OmniPage, PaperPort, True Page, Direct OCR, Logical Form Recognition, RealSpeak and ASR-1600 are registered trademarks or trademarks of Nuance Communications, Inc., in the United States of America and/or other countries. All other company names or product names referenced herein may be the trademarks of their respective holders.
THIRD PARTY LICENSES/NOTICES
Please see acknowledgements/notices at the end of this guide.
Nuance Communications, Inc.
1 Wayside Road Burlington, MA 01803-4609 U.S.A.
Nuance Belgium BVBA
Guldensporenpark 32 BE-9820 Merelbeke Belgium
O N T E N T S
7 New features in OmniPage 15
System requirements Installing OmniPage Setting up your scanner with OmniPage How to start the program Registering your software Activating OmniPage Uninstalling the software How to use OmniPage with PaperPort
OmniPage Documents The OmniPage Desktop Basic Processing Steps
Quick Start Guide Processing methods Manual processing Processing with workflows Processing from other applications Processing with the Batch Manager Defining the source of page images Document to document conversion Describing the layout of the document Preprocessing Images Image Enhancement Tools Using Image Enhancement History Saving and applying templates Image Enhancement in Workflows
OmniPage SE Users Guide
Zones and backgrounds Table grids in the image Using zone templates
The web site at www.nuance.com contains Tech Notes on commonly reported issues using OmniPage 15. Web pages may also offer assistance on the installation process and troubleshooting.
What's new in this release of OmniPage?
The new generation of the OmniPage product family offers a number of improvements and innovations compared to the previous version. General improvements include: Faster OCR engine delivering higher accuracy Revised, intuitive user interface Improved character attributes and font matching Improved table conversion Better zoning and handling of colored backgrounds Better layout retention and document-level consolidation. Features available in all versions of OmniPage - OmniPage SE 4.0, OmniPage 15 and OmniPage Professional 15 Clearer and more precise suspect word and character display Ribbon Character map for easy insertion of non-keyboard characters during editing, and proofreading Image enhancement tools (SET tools) to improve OCR results and the quality of exported images. Features available in OmniPage 15 and OmniPage Professional 15 Workflow viewer enhancements make it easier to handle regular tasks. Extended PDF support up to version 1.5 New supported file types including RTF 2000 ExactWord Better Workflow/Job distinction. A Job Wizard guides you through the job creating process. Folder and sub-folder input for specified file types when loading files and for workflows. Computer or OmniPage shutdown can be specified when a workflow or a job is finished.
OmniPage Search Indexer plug-in with its own installer and help. It supports the Google Desktop Search utility for indexing image and PDF files. Features unique to OmniPage Professional 15
Form recognition and handling: have form elements autodetected or use form drawing tools for manual editing. Batch Manager provides more choice for job type, easier input of timing information and more precise schematic information for each job occurrence. Mailbox watching in Batch Manager jobs. Convert to PDF step in Batch Manager, using PDF Create! for direct conversion inside jobs. Support for sub-folders in folder watching. Customized actions can be set for your scanner Start button. Integrated programs PDF Converter 3 and PDF Create! 3 to unlock and create PDF files. Supports tagged, signed, encrypted PDF files, and much more. See their own documentation. Document-to-Document conversion to and from a wide range of formats. New and streamlined support for SharePoint 2003. See Loading image files from SharePoint and Saving to SharePoint. This symbol denotes features not available in OmniPage SE, but available in OmniPage 15 and also in OmniPage Professional 15. This icon is used throughout the guide to denote features that are available only in OmniPage Professional 15.
OmniPage 15 is supplied in Enterprise versions for network use. It is also supplied in Special Editions for selected scanner manufacturers and other resellers. The feature set in these editions may vary, in line with each vendor's requirements.
4. Follow the instructions on each screen to install the software. All files
needed for scanning are copied automatically during installation.
Setting up your scanner with OmniPage
All files needed for scanner setup and support are copied automatically during the programs installation, but no scanner setup occurs at installation time. Before using OmniPage 15 for scanning, your scanner should be installed with its own scanner driver software and tested for correct functionality. Scanner driver software is not included with OmniPage. Scanner setup is done through the Scanner Setup Wizard. You can start this yourself, as described below. Otherwise, it appears when you first attempt to perform scanning. Proceed as follows: Choose Start All Programs ScanSoft OmniPage 15.0 Scanner Setup Wizard or click the Setup button in the Scanner panel of the Options dialog box. or choose Scan in the Get Page drop-down list in the OmniPage Toolbox and click the Get Page button. The Scanner Setup Wizard starts. If you have a web connection, the first panel invites you to update the scanner database supplied with the wizard. Choose Yes or No and click on Next. Choose Select and test scanner or digital camera, then click Next. If you have a single installed scanner, it appears, along with any scanners previously set up with OmniPage. If the required scanner is not listed, click Add Scanner. You see a list of all detected scanner drivers in the checkmarked categories. This can include network devices. Select one and click OK. To install a second device, you must run the Scanner Wizard again.
The wizard reports whether the chosen scanner model already has settings in the scanner database. If it does, you do not need to test it. If it does not, you should test it. Click on Next. If you chose not to test, click Finish. If you chose testing, click Next to have the scanner connection tested. If the connection is in order, you see a menu of further tests. Choose which testing steps you want to run. The Basic test scan is recommended. By default OmniPage uses its own scanning interface, located in the Scanner panel of the Options dialog box. If you want to use your scanners own interface instead, choose Advanced settings. and select this. Click Hint editor. and choose Edit hints. only if you are experienced in configuring scanners or have been advised by Technical Support to do so. Click Next to start the tests. For the Basic scan test, insert a test page into your scanner. The wizard will scan using your scanner manufacturers software. Click on Next. Your scanners native user-interface will appear. Click on Scan to begin the sample scan. If necessary, click on Missing Image or Improper Orientation. and make the appropriate selections. Once the image appears correctly in the window, click on Next. Move through the remaining requested tests, following the instructions on the screen. When all the requested tests have been completed successfully, the Scanner Wizard reports and invites you to click on Finish. You have successfully configured your scanner to work with OmniPage!
Workflow A workflow consists of a series of steps and their settings. Typically it will include a recognition step, but it does not have to. Workflows are listed in the Workflow drop-down list sample workflows plus any you create. You can choose to place the OmniPage Agent icon on your taskbar. Its shortcut menu lists your workflows. Click a workflow to launch OmniPage and have it run. Let the Workflow Assistant guide you in creating new workflows. It provides a choice of steps and the settings they need. After each step icon is selected and its settings defined, you get a new set of step icons to choose from. You can use the Assistant just to get more guidance when doing automatic processing. See Workflow Assistant on page 70. Workflows, Workflow Assistant and Workflow Viewer are supplied only with OmniPage 15. In other applications You can use the Direct OCR feature to call on the recognition services of OmniPage while working in your usual word-processor or similar application. See How to set up Direct OCR on page 26. OmniPage is automatically linked to the PaperPort document management program. At a later time You can schedule OCR jobs or other processing jobs in OmniPage Batch Manager to be performed automatically at a later time, when you may not even be present at your computer. This is done through the Batch Manager. When you choose New Job, first the Job Wizard, and then the Workflow Assistant appears - the latter with a slightly modified set of choices and settings. In the first panel of the Job Wizard, you define your job type and name your job; next you are to specify a starting time, a recurring job or watched folder instructions. A job incorporates a workflow with timing instructions added. See Batch Manager on page 74. Batch Manager is only available in OmniPage 15 and its advanced features are offered only in OmniPage Professional 15.
1. Manually zone pages where you want to process only part of the page
or if you want to give precise zoning instructions. Use ignore backgrounds or zones to exclude areas from processing. Use process backgrounds or zones to specify areas to be auto-zoned.
2. Click the Start button, then choose Finish Processing Existing Pages in
the Automatic Processing dialog box.
3. After proofing (if requested) you can save or export the document.
The default for manual processing is to have all entered pages automatically selected. This way you can have all new pages recognized by a single mouse click. You can remove this default in the Process panel of the Options dialog box.
Processing with workflows
A workflow consists of a series of steps and their settings. It does not have to conform to the 1-2-3 pattern of traditional processing. Workflows allow you to handle recurring tasks more efficiently, because all the steps and their settings are pre-defined. Workflows, Workflow Assistant and Workflow Viewer are supplied only with OmniPage 15. To run a workflow with OmniPage closed Right-click on the OmniPage Agent icon in your taskbar. Select a workflow from its shortcut menu. OmniPage will start and immediately run the workflow. If you do not see the icon, enable it in the General panel of the Options dialog box. The taskbar icon is not available in OmniPage SE.
To turn the Verifier on, click the Verifier tool or press F9. To turn it off, click the Verifier tool again, press F9 again, or press Esc. A full list of verifier keyboard shortcuts is available in the Online Help.
The Character Map
The Character Map is a dockable tool giving you aid in proofing. It is used for essentially two purposes: to insert characters during proofing, and editing that are not or not easily accessible from your keyboard. In this respect, it is very similar to the system Character Map. to show all characters validated by the current recognition languages. (Not applicable to OmniPage SE.)
To access the Character Map, click its button in the Formatting Toolbar, or choose Character Map from the View menu and click Show. Under the Character Map menu item, you have additional options: Recent Characters Only: click this option to display only the 36 recently used characters in the formatting toolbar. This is useful if you work with a limited set of characters to be inserted. Character Sets: choose this, then select all the character sets that you want displayed in the character map. Click Tools > Options and choose the OCR tab. Click the Additional Characters button to select characters to be included in proofing. Similarly, you can modify the Reject Character by using the Character Map. Select Train Character under the Tools menu. The Character Map will display when you click the (.) button beside the Correct field. Select Train Character from the shortcut menu of a suspect, or non-dictionary word in the Text Editor.
You can access the Character Map in other ways, such as:
The above three ways to access the Character Map are not available in OmniPage SE.
The program has built-in dictionaries for many languages. These assist during recognition and may offer suggestions during proofing. They can be supplemented by user dictionaries. You can save any number of user dictionaries, but only one can be loaded at a time. A dictionary called Custom is the default user dictionary for Microsoft Word. Starting a user dictionary Click Add in the OCR Proofreader dialog box with no user dictionary loaded or open the User Dictionary Files dialog box from the Tools menu and click New. Loading or unloading a user dictionary Do this from the OCR panel of the Options dialog box or from the User Dictionary Files dialog box. Editing or removing a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dialog box. You can add and delete words by clicking Edit in the User Dictionary Files dialog box. You can also import words from OmniPage user dictionaries (*.ud). While editing a user dictionary, you can import a word list from a plain text file to add words to the dictionary quickly. Each word must be on a separate line with no punctuation at the start or end of the word. The Remove button lets you remove the selected user dictionary from the list. OmniPage SE does not support importing and exporting User Dictionaries. To embed a user dictionary in an OmniPage Document, load it and save to the file type OmniPage Document (Extended). OmniPage SE does not support Extended OmniPage Documents.
Reading text aloud
The Text-to-Speech facility and the saving to WAV audio files are not included in OmniPage SE. They are available in OmniPage 15. The ScanSoft RealSpeakTM speech facility is provided for the visually impaired, but it can also be useful to anyone during text checking and verification. The speaking is controlled by movements of the insertion point in the Text Editor which can be mouse or keyboard driven. To hear text:
One character at a time, forward or back Current word One word to the right One word to the left A single line Next line Previous line Current sentence From insertion point to end of sentence From start of sentence to insertion point Current page From top of current page to insertion point From insertion point to end of current page
Use these keys:
Right or left arrow. Letter, number or punctuation names are spoken. Ctrl + Numpad 1 Ctrl + right arrow Ctrl + left arrow Place the insertion point in the line Down arrow Up arrow Ctrl + Numpad 2 Ctrl + Numpad 6 Ctrl + Numpad 4 Ctrl + Numpad 3 Ctrl + Home Ctrl + End
Previous, next or any page Typed characters
Ctrl + PgUp, PgDown or navigation buttons Each typed character is pronounced separately.
The Text-to-Speech facility is enabled or disabled with the Tools menu item Speech Mode or with the F5 key. A second menu item Speech Settings. allows you to select a voice (for example, male or female for a given language), a reading speed and the volume. You must ensure the language selection is appropriate for the text you want to hear. You also have the following keyboard controls: To do this:
Pause/Resume Set speed higher Set speed lower Restore speed
Ctrl + Numpad 5 Ctrl + Numpad + Ctrl + Numpad Ctrl + Numpad *
All speech systems will be installed with OmniPage 15 if you choose a complete installation. If you perform a custom installation, you can choose the languages you need.
Working with Forms
You can bring paper or electronic forms (distributed mainly as PDF in an office environment) into OmniPage Professional 15, recognize them and edit their content, layout or both - in True Page view. Draw form zones over the relevant areas of your image before recognition, or choose Form as recognition layout, then use the two toolbars: Form Drawing and Form Arrangement to make modifications and produce a fillable form and save it in the following formats: PDF, RTF, or XSN (Microsoft Office InfoPath 2003 format). Static forms can be saved to HTML. OmniPage
Professional 15 uses the Logical Form RecognitionTM technology to process forms. Please note that OmniPage supports form creation and editing, however the tools available here are not designed to fill in forms.
The Form Drawing Toolbar
This is a dockable toolbar, displayed in the Text Editor that allows you to create a range of form elements using the following tools: Selection: Click this tool to be able to select, move, or resize elements in your form. Text: Use the text tool to add fixed text descriptions on your form such as titles, labels and headers. Line: The Line tool is mainly used in layout design: click it and draw lines to separate distinct sections in your form. Rectangle: Click this tool to create rectangles in your form for design purposes. Graphic: Use this tool to select areas of your form that are to be treated as graphics. Fill text: Click this tool to create fillable text fields. These are fields where you want people to enter text. Comb: Use this tool to create a text field consisting of boxes. This is typically used for information such as ZIP codes. Checkbox: Click this tool and draw Checkboxes - typically for Yes/No questions and marking one or more choices. Circle text: Its function is similar to the Checkbox element (above): the Circle text tool creates elements that get encircled when selected. Table: This tool creates tables in your form.
Launch is selected, the exported file will appear in its target application; that is the one associated with the selected file type in your Windows system or in the advanced saving options for your selected file type converter.
Selecting a formatting level
The formatting level for export is defined at export time, in the saving dialog box (Save to File, Copy to Clipboard, Send in Mail or other dialog box). Three of the levels correspond to the format views of the same name in the Text Editor. However, the level to be applied for saving is independent of the formatting view displayed in the Text Editor. When exporting to file or mail, first specify a file type. This determines which formatting levels are available.
The formatting levels are: Plain Text This exports plain decolumnized left-aligned text in a single font and font size. When exporting to Text or Unicode file types, graphics and tables are not supported. You can export plain text to nearly all file types and target applications; in these cases graphics, tables and bullets can be retained. Formatted Text This exports decolumnized text with font and paragraph styling, along with graphics and tables. This is available for nearly all file types. Flowing Page This keeps the original layout of the pages, including columns. This is done wherever possible with column and indent settings, not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are used. True Page This keeps the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. This is offered only for target applications capable of handling these. True Page formatting is the only choice for XML export and for all PDF export, except to the file type PDF Edited. Spreadsheet This exports recognition results in tabular form, suitable for use in spreadsheet applications. This places each document page onto a separate worksheet. When exporting to Microsoft Excel, 'Spreadsheet' is good for saving whole-page tables. Prefer 'Formatted Text' if your document contains smaller tables: each table will be placed on a separate worksheet with nontable parts placed in an index worksheet with hyperlinks to each relevant worksheet
Converting from PDF
OmniPage Professional 15 is supplied with a separate program from Nuance: the PDF Converter. This allows you to convert PDF files into Word, WordPerfect documents, RTF files or Excel spreadsheets quickly and easily. Once OmniPage is installed, PDF becomes available as a file type in the Microsoft Word File Open dialog box. In most cases the conversion can be done without invoking OmniPage.
Sending pages by mail
You can send page images or recognized pages as one or more files attached to a mail message if you have installed a MAPI-compliant mail application, such as Microsoft Outlook. To send pages by e-mail: With automatic processing, select Send in Mail as the setting in the Export Results drop-down list on the OmniPage Toolbox. The Export Options dialog box appears as soon as the last available page in the document is recognized or proofed. With manual processing, select Send in Mail as the setting in the Export Results drop-down list and then click its button. The dialog box appears immediately. Workflows and jobs accept a Send in Mail export step. (Not applicable to OmniPage SE.)
Other export targets
Turn recognized text into an audio wave file for later listening, using ScanSoft RealSpeak. (Not applicable to OmniPage SE.) A multiple converter is useful for this, allowing you to save the document to file and generate the wave file in one saving step. You must specify the reading language in the converter options for the wave file type.
In OmniPage Professional 15 you can export files to other targets. You can save files to a central server (an FTP site) or to Microsoft SharePoint and SharePoint 2003. Exporting choices are made in the Export Options dialog box. When you click OK you are directed to FTP or SharePoint log-in and invited to specify the required path. If an ODMA-compliant Document Management System (DMS) is detected in your computing environment, it will be offered. If you have access to more than one DMS, the system default will apply. The ODMA server must be pre-configured to accept the file types to be exported from OmniPage Professional, as defined by their extensions. See the Online help for more information on these targets.
The Batch Manager is a separate but integrated program to let you create jobs to be processed immediately, or at some time in the future. By choosing steps carefully, you can set up jobs that can run unattended. A job executes a workflow according to the job settings. Jobs are created in the Job Wizard.
In OmniPage Professional 15 you have the following additional Batch Manager capabilities:
Setting job timing and recurrence Folder watching for incoming image files E-mail inbox watching for incoming attachments (Outlook and Lotus Notes) E-mail notification of job completion to specified recipients Driving workflows with barcodes.
Creating new jobs
Open the Batch Manager from the Process Menu or from your system, by choosing Start All Programs ScanSoft OmniPage 15.0 OmniPage Batch Manager or from the OmniPage Agent on the taskbar. Creating a job is basically timing a workflow. To do this, start the Batch Manager (as described above) and click the Create Job icon or choose Create Job from the File menu. The Job Wizard starts. First you need to define your job type. You can create five different types, instances of two basic categories: Normal and Watch type. Normal and Watch type jobs may have a recurrence pattern. The latter are tailored to monitor a specified folder or e-mail inbox for incoming images to be processed in OmniPage. A specific type within this category is Barcode driven jobs, where barcode cover pages are used to identify which workflow to carry out. Normal job: Set starting time and specify or create the Workflow to be run. If you select Do not start now use the Activate button in the Batch Manager to start it.
Job types available in OmniPage Professional 15 only: Barcode driven job: This job type can use either scanner or image file input and carries out workflows that are identified by the user-supplied barcode cover pages. Folder watching job: Select this job type and browse to the folder(s) to be watched for incoming image files. Outlook mailbox watching job: This job watches an Outlook e-mail inbox for incoming image attachments of a specified type. Lotus Notes mailbox watching job: Same as above, but a Lotus Notes inbox is watched. Name your job and click Next. The next panel shows Start and Stop Options. Specify Start and End Time here, recurrency pattern (for recurrent jobs) and set if the input files are to be deleted when the job is completed. If you wish, you can set e-mail notification as well. From the next panel onwards, you can construct your job as you normally do with Workflows. Set your starting point (Fresh Start or Existing Workflows) and proceed as described in "Creating workflows" on page 70. The Options dialog box in the Batch Manager is in the Tools menu. Its General panel has an option Enable OmniPage Agent on system tray at system startup. By default it is on. It must remain selected for jobs to run at their scheduled time. The option is provided so it is possible to prevent all jobs from running without having to disable them individually. Its state also governs the running of barcode driven jobs. The General panel lets you limit the number of pages allowed in an output document, even if the file option Create one file for all pages is selected. When the limit is reached, a new file is started, distinguished by a numerical suffix.
Although OmniPage is designed to be easy to use, problems sometimes occur. Many of the error messages contain self-explanatory descriptions of what to do check connections, close other applications to free up memory, and so on. Please see your Windows documentation for information on optimizing your system and application performance. On supported file formats, see the Online Help.
Solutions to try first
Try these solutions if you experience problems starting or using OmniPage: Make sure that your system meets all the listed requirements. See System requirements on page 9. Make sure that your scanner is plugged in and that all cable connections are secure. Visit the support section of Nuances web site at www.nuance.com. It contains Tech Notes on commonly reported issues using OmniPage. Our web pages may also offer assistance on the installation process and troubleshooting.
Use the software that came with your scanner to verify that the scanner works properly before using it with OmniPage. Make sure you have the correct drivers for your scanner, printer, and video card. Visit Nuances web page through the Help menu and consult its scanner section for more information. Defragment your hard disk. See Windows online Help for more information. Uninstall and reinstall OmniPage, as described in the section, Uninstalling the software on page 15.
Restarting Windows 98, Me, 2000, XP or 2003 Server in its safe mode allows you to test OmniPage on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniPage has stopped running altogether. See Windows online Help for more information.
To test OmniPage in safe mode:
1. Restart your computer in safe mode by pressing F8 immediately after
you see the Starting Windows message.
2. Launch OmniPage and try performing OCR on an image. Use a
known image file, for instance one of the supplied sample image files. If OmniPage does not launch or run properly in safe mode, then there may be a problem with the installation. Uninstall and reinstall OmniPage, and then run it in Windows safe mode. If OmniPage runs in safe mode, then a device driver on your system may be interfering with OmniPage operation. Troubleshoot the problem by restarting Windows in Step-byStep Confirmation mode. See Windows online Help for more information.
Increasing memory resources
OmniPage may run poorly under low-memory conditions. This may be indicated by various error messages or if OmniPage works slowly and accesses the hard drive often. Try these solutions for low memory conditions: Restart your computer. Close other open applications to release memory. Close unnecessary OmniPage applications. Defragment your hard disk to free up contiguous blocks of disk space. See Windows online Help for instructions. Increase the amount of free hard disk space. Increase your computers physical memory (RAM). More memory optimizes OCR performance. See System requirements on page 9.
Header/footer indicators 45 Hearing texts read aloud 56 Hiding / showing markers 45 Horizontal Alignment tools (F) 58 Hue / Saturation (E) 36 Hyperlinks 53
Fax recognition 87 Features, new 7 Files as export target 60 as image source 29 retained on uninstall 15 separation options 61 types for export 61 Fill (E) 37
Image Enhancement history 37 in workflows 38 tools 35 Image files conversion 69 input 29 reading order 29 samples 84 Image Panel 18 Image toolbar 18 Images backgrounds 38 black-and-white 60 color 60 editing 53 grayscale 60 quality 31 resolution 60, 86 saving 60 substitutes in PDF 64 Improving accuracy 30, 51, 86 Increasing disk space 85 Increasing memory 85 Input for workflows 71 from image file 29 from PDF files 29 from scanner 30 Installing OmniPage 10 scanners 11 IntelliTrain 51, 86 Italic text 52
Jobs disabling 75 error messages 76, 77 in Batch Manager 28 managing 76, 77
Ignore backgrounds 38 Ignore zones 40
modifying 76 page limit 75 recurring 79 running 76, 77 status 76, 77 timing instructions 79 Joining zones 41
Languages 50 for recognition 86 Launch target application 61 workflows from desktop 69 Layout description 32 Layout retention 46 Layout, auto-detect 32 Legal dictionaries 46 Line tool (F) 57 Links to web pages 53 Loading a user dictionary 49 image files 29 training files 51 zone templates 33, 42
Modifying image quality 33 jobs 76 tables 42, 53 workflows 73 zone templates 43 zones 40 MS Outlook 65 Multicolumn areas 53 Multi-page image files 60 Multiple column pages 32 Multiple converters 63
New features 7 Non-dictionary words 45 Non-printing characters 45 Numeric zones 39
OCR Batch Manager 28, 73 checking OCR results 47 Direct OCR 26 poor performance in 87 proofreading results 46 settings for Direct OCR 26 Workflows 25 OCR Brightness (E) 36 OCR image 34 OmniPage activating 15 documents in 17 earlier versions 10 installing 10 new features 7 registering 14 reinstalling 15 starting 11 testing 84
uninstalling 15 OmniPage Desktop 18 OmniPage Documents 17 extended 17 saving as 59 OmniPage Professional 7 OmniPage Toolbox 18 OmniPage Agent 69 Online registration 14 On-the-fly editing 54 OPD Files 17 extended 17 template embedding 43 Opening image files 29 Optimizing brightness 30 Options dialog box 20 Options for proofing 46 Options for saving 62 Order of page elements 54 Original image saving 60 Overview of processing 21 of processing steps 18
lems during OCR 87 System requirements 9
Table tool (F) 57 Tables editing 53 editing dividers 42 in single column pages 32 in Text Editor 53 removing dividers 42 rows in 42 zones 40, 42 Taskbar workflow icon 68 Technical information 83 Template zones 33, 42, 86 Templates in OPDs 43 Testing OmniPage 84 Text Editor 18, 45 Text saving 61 Text tool (F) 57 Text-to-Speech facility 56 Thumbnails 18 Timing of jobs 79 Toolbar docking / floating 47 Training 50 automatic 51 IntelliTrain 51 manual 50 training files 51 Troubleshooting 83 True Page editing 53 True Page export 62 True Page view 46 TWAIN scanner drivers 12 Types of zones 39
Uninstalling the software 15 Unloading training files 51 user dictionaries 49 zone templates 43 URLs 53 User dictionaries 46, 49 Using Direct OCR 27
Zones adding to 41 alphanumeric 39 changing types 40 deleting templates 42 graphic 40 ignore 40 in Direct OCR 28 irregular 41 joining 41 manual 38, 86, 87 modifying templates 42 numeric 39 process 40 properties 39 replacing templates 43 saving templates 43 table 40, 42 templates 33, 42, 86 types 39, 86 unloading templates 44 working with 40 Zoning in a workflow 68 Zoning on-the-fly 54 Zoom (E) 35 Zooming displays 18, 47
Verifying text 47 Vertical Arrangement Tools (F) 58 Views Formatted text 45 Plain Text 45 True Page 46 Voice recognition 81
Watched folders 78, 79 Watched mailboxes 79 Web page links 53 Wizard for scanner setup 11 Workflow Assistant 24, 69 Workflows composition 67 creating 70 finishing 72 input 71 modifying 73 pausing and stopping 69 recognition 72 running 68 saving steps 72 taskbar icon 68 user interaction 68 Working with zones 40
(E )= Image Enhancement tool (F) = Form Drawing or Arrangement tool (Professional only)
Underlined text 52 Ungrouping elements 53
The Independent JPEG Group's software, copyright 1991-1995, Thomas G. Lane. This software is based, in part, on the work of the Independent JPEG Group, Colosseum Builders, Inc., the FreeType Team, and Catharon Productions, Inc. Zlib copyright 1995-1998 Jean-loup Gailly and Mark Adler. This product was developed using Kakadu software. The word verification, spelling and hyphenation portions of this product are based in part on Proximity Linguistic Technology. The Proximity Hyphenation System Copyright 1988. All Rights Reserved. Proximity Technology Inc. The Proximity/Merriam-Webster American English Linguibases. Copyright 1982, 1983, 1987, 1988 Merriam-Webster Inc. Copyright 1982, 1983, 1987, 1988 Proximity Technology Inc. Words are checked against the 116,000, 80,821, 92,641, 106713, 118,533, 91928, 103,792, 130,690, and 140,713 word Proximity/Merriam-Webster Linguibases. The Proximity/Collins British English Linguibases. Copyright 1985 William Collins Sons & Co. Ltd. Legal and Medical Supplements Copyright 1982 Merriam-Webster Inc. Copyright 1982, 1985 Proximity Technology, Inc. Words are checked against the 80,307, 90,406, 105,785, and 115,784 word Proximity/Collins Linguibases. The Proximity/Collins French, German, Italian, Portuguese (Brazilian), Portuguese (Continental), Spanish Linguibases. Copyright 1984, 1985, 1986, 1988 William Collins Sons & Co. Ltd. Copyright 1984, 1985, 1986, 1988 Proximity Technology, Inc. Words are checked against the 136,771, 150,893, 178,839, 207,119, 212,565, and 194,393 word Proximity/Collins Linguibases. The Proximity/Van Dale Dutch Lingubase. Copyright 1987 Van Dale Lexicografie bv. Copyright 1987 Proximity Technology, Inc. Words are checked against the 119,614 word Proximity/Van Dale Linguibase. The Proximity/Munksgaard Danish Linguibase. Copyright 1988 Munksgaard International Publishers Ltd. Copyright 1988 Proximity Technology Inc. Words are checked against the 113,000 word Proximity/Munksgaard Linguibase. The Proximity/IDE Norwegian and Swedish Linguibases. Copyright 1988 IDE a.s. Copyright 1988 Proximity Technology Inc. Words are checked against the 126,123 and 150,000 word Proximity/IDE Linguibases.
Nuance Communications, Inc., 2006. All rights reserved. Subject to change without prior notice.
To change the scanner settings at a later time, or to set up a different scanner, reopen the Scanner Setup Wizard from the Windows Start menu or from the Scanner panel of the Options dialog box. To test and repair an improperly functioning scanner, open the Scanner Setup Wizard from the Windows Start menu and select Test scanner or digital camera in the first panel, then work through the procedure described above.
Setting up your scanner with OmniPage SE 15
How to start the program
To start OmniPage SE do one of the following:
X Click Start in the Windows taskbar and choose Programs
ScanSoft OmniPage SE 2.0OmniPage SE 2.0.
X Double-click the OmniPage SE icon in the programs
installation folder or on the Windows desktop if you placed it there.
X Double-click an OmniPage Document (OPD) icon or file name;
the clicked document is loaded into the program. See OmniPage Documents on page 31. On opening, OmniPage SEs title screen is displayed and then its desktop. See The OmniPage Desktop on page 24. It provides an introduction to the programs main working areas. There are several ways of running the program with a limited interface:
X Use the Schedule OCR program. Click Start in the Windows
taskbar and choose ProgramsScanSoft OmniPage Pro 12.0 Schedule OCR. See Processing with Schedule OCR on page 49. This feature is not available with OmniPage SE. registered with the Direct OCR facility. See How to set up Direct OCR on page 47.
X Click Acquire Text from the File menu of an application
X Right-click an image file icon or file name for a shortcut menu.
Select a sub-menu item from Convert To. to define a target.
X Use OmniPage SE with ScanSofts PaperPort or Pagis
document management products, to add OCR services. See How to use OmniPage SE with PaperPort on page 48.
Registering your software
New features in OmniPage Pro 12
The OmniPage product family is augmented by OmniPage Pro 12 and OmniPage SE. This section lists enhancements introduced in the professional product OmniPage Pro 12. Some of these are in OmniPage SE, as detailed in the next section. New features in OmniPage Pro 12 compared to OmniPage Pro 11 are:
X Dramatic increase in accuracy
Improved synergy between recognition engines, support for professional dictionaries and the ability to train characters chosen by the user boost accuracy to new levels.
X Streamlined interface
Automatic and manual processing are now driven directly from the OmniPage Toolbox without separate toolbars. See page 27. Thumbnails now display in the Image Panel; choose to see the current page, thumbnails or both. See page 28. The previous Detail view becomes the Document Manager and includes a Note column for comments and searchable keywords.
X New zoning concepts
On-the-fly zoning allows zone changes to be processed immediately without having to re-recognize the whole page. See
Registering your software 17
page 76. Page backgrounds are defined as process (auto-zone) or ignore, so all zoning instructions appear on the page and can be saved to zone templates. See page 55. Irregular zones can be drawn and zones split and joined more simply, without the need for separate tools. See page 59.
X Better proofing and verifying
The Proofing dialog box now shows suspect words in a wider context. A dynamic verifier can stay open as text is being checked, with the image display and window tracking the editing position. See page 67.
X Formatting levels for display and saving
There are three formatting levels for Text Editor display. See page 66. The output formatting level is now chosen at export time; the choices depend on the specified file type. An export choice Flowing Page is an improved version of the previous Retain Flowing Columns view. It preserves page layout without boxes and frames whenever possible, so text can flow between columns. See page 83.
X Superior page analysis
The transfer of table formatting has improved, in particular the detection of tables without gridlines in original pages. Web and e-mail addresses can be detected and transferred to the Text Editor; hyperlinks can be inserted. Reading order can now be viewed and changed after recognition in the Text Editors True Page view. See from page 74.
X Improved PDF handling
OmniPage Pro 12 searches background text in PDFs it opens, to deliver higher recognition accuracy. A new file type PDF Edited allows good format retention on pages that were modified in the Text Editor after recognition.
X Advanced saving options
A wider range of saving options is offered for each output file type. User-defined output file types can be created with customized settings. See page 84. If your edition of OmniPage Pro 12 includes the new saving formats XML and eBook, see page 97.
The OmniPage Desktop 27
Document management can be done by thumbnails in the Image Panel or by the Document Manager, situated along the bottom of the OmniPage Desktop. Both summarize the pages in the document and are synchronized. Our pictures show these with the same seven-page document. Pages 1 and 2 are selected and page 4 is the current page, that is, the one shown in the Image Panel. Page status is shown as follows:
Acquired Recognized Recognized, Proofed Modified Modified, proofed Pending Saved
Page image has been.
acquired but has not yet been recognized. recognized, but not proofread, or proofing was interrupted on the page. recognized, and proofing has reached the end of the page. recognized with at least one editing or formatting change made in the Text Editor. recognized, edited in the Text Editor, and proofing has reached the end of the page. acquired, maybe recognized; some zone changes are stored but not yet processed. recognized and saved at least once.
These present a set of numbered thumbnail images, one for each page in the document. Scroll to see pages as necessary. The current page has an eye icon. You can select multiple pages in the document; these have a distinctive appearance. Use thumbnails for page operations, as follows: Jump to a page: Click the thumbnail of the desired page. Reorder a page: Click the thumbnail of the page you want to move and drag it above the desired page number. Pages are renumbered automatically. Delete a page: Select the thumbnail of the page you want to delete and press the Delete key. Select multiple pages: Hold down the Shift key and click two thumbnails to select all pages between and including them. Hold down
the Ctrl key as you click thumbnails to add pages to a selection one by one. Then you can move or delete the selected pages as a group, or send them to (re)recognition. You can also export selected pages.
Get information on an input image by hovering the cursor over its thumbnail (so long as ToolTips are enabled). A popup text displays the image size in pixels and the programs unit of measurement. Image resolution is also shown.
This provides an overview of your document with a table. Each row represents one page. Columns present statistical or status information for each page, and (where appropriate) document totals. The picture shows columns that a user has specified.
Move the cursor onto the pages status icon to see a thumbnail of the page.
Enter comments or searchable keywords here.
The current page is shown with an eye icon. You can use the Document Manager for page operations, as follows: Jump to a page: Click the leftmost part of the page row or double click anywhere in its row. Reorder a page: Click the row of the page you want to move and drag it to the desired location. An indicator on the left shows where the page will be inserted. Pages are renumbered automatically. Delete a page: Select the row of the page you want to delete and press the Delete key. Select multiple pages: Hold down the Shift key and click two page rows to select all pages between and including them. Hold down the Ctrl key as you click rows to add pages to a selection one by one. Then you can move or delete the selected pages as a group, or send them to (re)recognition. You can also export selected pages.
Managing documents 29
When multiple pages are being selected, the page set as current does not change. All selected pages are highlighted.
Customizing Document Manager columns
You can specify which columns of information you want to see in the Document Manager. Click Customize Columns. in the View menu for the following dialog box:
This item is highlighted. Click a checkbox to select the item. Image sizes are expressed in pixels.
Highlight an item and use these arrows to change the order of columns.
Define a width for the highlighted item.
Define which columns should appear, their widths, and column order. The topic Customizing Document Manager columns in online Help clarifies what is presented in each column. You can change column widths easily in the Document Manager; just drag the column dividers in the title bar.
Deleting pages from a document
Page deletions must be confirmed and can be undone. Delete the current page only with the item Delete Current Page in the Edit menu. Delete all selected pages in the Document Manager or from the thumbnails by pressing the Delete key or using the shortcut menu command Clear.
Printing a document
You can print the document with the Print item in the File menu. Choose whether to print images or text (that is, recognition results as they appear in the Text Editor). You can print all pages or a range of pages. The Print tool in the Standard toolbar prints images or text, depending whether the Image Panel or the Text Editor is active.
Closing a document
Choose Close in the File menu to close a document. You are prompted to save your document if you have not saved it or you have modified it since the last save. See the next section on saving the document as an OmniPage Document (*.opd). You will also be prompted to save unsaved training data if you selected Prompt to save training data when closing document in the Proofing panel of the Options dialog box. The last sentence does not apply to OmniPage SE.
Automatic processing provides an efficient way of handling documents, especially larger ones. First you select all settings needed, then you can use the Start button in the OmniPage Toolbox to process a new document from start to finish or to restart and finish processing on an open document.
1. Select the desired Get Page setting in the drop-down list. You define the document source, which can be from image files or from a scanner. See Defining the source of page images on page 50. 2. Select a setting from the Layout Description drop-down list, as shown above. This guides the program in auto-zoning the pages. You describe the incoming pages or specify a zone template file. See Describing the layout of the document on page 53. 3. Select a setting from the Export Results drop-down list. You can save the document as an OmniPage Document file. You can save pages (current, selected, all) to file, copy them to Clipboard or send them as mail attachments. See Saving and exporting on page 79.
4. Choose in the Standard toolbar or Options in the Tools menu and check that settings are appropriate for your document. You can, for instance, specify recognition languages and whether you want to proofread the document or not. See Settings on page 33. 5. Click the Start button or choose Start auto-processing in the Process menu. Each page of the document is processed and finished one after the other. The program may perform tasks simultaneously, for instance it may start loading and recognizing a new page as you proofread the previous page.
Stopping and restarting automatic processing
Stop: When automatic processing is in progress, the Start button becomes Stop. Click it to interrupt automatic processing. You may do this if you find that some settings need to be changed. Restart: When automatic processing is stopped, the Start button is restored. Click it to restart processing. The Automatic Processing dialog box lets you specify what you want to do: X Finish processing unrecognized and unproofed pages and then export the results. X Export an already saved document again, maybe with changes, to a different file type, name or location, or with a different formatting level. X Add more pages from the same source or a different source, with changed or unchanged settings. X Re-process all pages to discard all recognition results and re-recognize all pages in the document with different settings. You can specify auto-zoning or a template file. You may want to do this if an unsuitable setting caused poor results on all pages. An example is incorrect language choice, resulting in almost all words marked suspect during proofing. This option lets you perform re-recognition without having to scan or load or rezone all the images again.
The Wizard panels present settings as they were last set in the program. Also, OmniPage SE will remember the settings you make in the OCR Wizard panels and apply them to future automatic or manual processing, until you change them. So, if you have more documents for which your OCR Wizard settings are suitable, just click Start in the OmniPage Toolbox. Applicable settings not offered by the OCR Wizard take the values last set in the program. This concerns mainly scanner settings, a user dictionary or a training file. Zone templates cannot be used with the OCR Wizard. If a template file was set when the OCR Wizard starts, it is unloaded and Automatic is set as input description. You cannot export a recognized document as a mail attachment. Please use automatic or manual processing for this.
Processing from other applications
You can use the Direct OCRTM feature to call on the recognition services of OmniPage SE while you work in your usual word-processor or other application. First you must establish the direct connection with the application. Then, two items in its File Menu open the door to OCR facilities.
How to set up Direct OCR
1. Start the application you want connected to OmniPage SE. Start OmniPage SE, open the Options dialog box at the Direct OCR panel and select Enable Direct OCR. 2. Select process options for proofing and zoning. These function for future Direct OCR work until you change them again; they are not applied when OmniPage SE is used on its own. 3. The Unregistered panel displays running or previously registered applications. Select the desired one(s) and click Add. You can browse for an unlisted application.
How to use Direct OCR
1. Open your registered application and work in a document. To acquire recognition results from scanned pages, place them correctly in the scanner. 2. Use the target applications File Menu item Acquire Text Settings. to specify settings to be used during recognition. Any settings not offered take their values from those last used in OmniPage SE. Settings changed for Direct OCR are also changed in OmniPage SE. 3. Use the File Menu item Acquire Text to acquire images from scanner or file. 4. If you selected Draw zones automatically in the Direct OCR panel of the Options dialog box, or under Acquire Text Settings., recognition proceeds immediately. 5. If Draw zones automatically is not selected, each page image will be presented to you, allowing you to draw zones manually. Click the Perform OCR button to continue with recognition. 6. If proofing was specified, this follows recognition. Then the recognized text is placed at the cursor position in your application, with the formatting level specified by Acquire Text Settings.
The Schedule OCR dialog box lists all jobs, with status Waiting, Running, Paused, Error or Complete. Use Modify Job. to change settings for a waiting job. You can view, modify and reuse finished jobs to process new jobs needing similar settings. You can delete completed jobs when they are no longer needed.
Defining the source of page images
There are two possible image sources: from image files and from a scanner. There are two main types of scanners: flatbed or sheetfed. A scanner may have a built-in or added Automatic Document Feeder (ADF), which makes it easier to scan multi-page documents. The images from scanned documents can be input directly into OmniPage SE or may be saved with the scanners own software to an image file, which OmniPage SE can later open.
Input from image files
You can create image files from your own scanner, or receive them by e-mail or as fax files. OmniPage SE can open a wide range of image file types. See File types for opening and saving images on page 96. Select Load Image File in the Get Pages drop-down list. Files are specified in the Load Image File dialog box. This appears when you start automatic processing. In manual processing, click the Get Page button or use the Process menu. The lower part of the dialog box provides advanced settings, and can be shown or hidden. Here, it is displayed.
This is the current folder. Use Shift+ clicks or Ctrl+clicks to place more than one file in the File name text box. Specify the file type(s) you want listed. This can be used for multipage TIFF, DCX, and MAX files. This is a blank image file for the saving option: "New file for each blank page". Select this to see a thumbnail of the selected file. Not available when multiple files are selected.
Click Advanced to open the lower panel and Basic to close it. Use this to add files from different folders and to control file order precisely.
Use these arrows to change the file order.
Normally the Add button places each file at the bottom of the file list. To place a file at a different location, highlight a file in the list. The new file will be added immediately below the lowest highlighted file.
Text and table zones have a zone content setting. Alphanumeric contents validates all characters needed for your language choice. Recognition results from a numeric zone will contain only numbers and number-related punctuation. No letters will be placed. Use the zones shortcut menu to change this setting. Right-click outside a zone for a shortcut menu tailored for the whole image. It allows you to zoom in or out or rotate the image. When an image is rotated, all zones on it are deleted.
Working with zones
The Image toolbar provides zone editing tools. One is always selected. When you no longer want the service of a tool, click a different tool. Some tools on this toolbar are grouped. Only the last selected tool from the group is visible. To select a visible tool, click it. To select a hidden tool, hold down the mouse button on the triangle at the bottom right of the visible tool until the additional tools appear, then click the tool you want. Draw a single zone Select the zone drawing tool of the desired type, then click and drag the cursor. In these examples, this is shown by the arrow going from A to B. Dragging from top left to bottom right is also possible. Only rectangular zones can be drawn; zones (except table zones) can be made irregular after they are drawn. To resize a zone, select it by clicking in it, move the cursor to a side or corner, catch a handle and move it to the desired location. To move a zone, select it with the zone selection tool and move it as desired. You cannot move a zone to overlap another zone. Make an irregular zone by addition Draw a partially overlapping zone of the same type:
existing zone resulting zone
Join two zones of the same type Draw an overlapping zone of the same type.
Make an irregular zone by subtraction Draw an overlapping zone of the same type as the background (in this example, on an ignore background).
existing zone on an ignore background new ignore zone
Split a zone Draw a splitting zone of the same type as the background (in this example, on a process background).
existing text zone on a process background new process zone
The following zone shapes are prohibited:
Indented along the bottom Indented along the top Hole in the middle
Using zone templates
A template contains a page background value and a set of zones and their properties, stored in a file. A zone template file can be loaded to have template zones used during recognition. Load a template file in the Layout Description drop-down list or from the Tools menu. When you load a template, its background and zones are placed:
X on the current page, replacing any zones already there X on all further acquired pages X on pre-existing pages sent to (re-)recognition without any zones.
With manual processing the template zones in the first two cases can be viewed and modified before recognition. With automatic processing the template zones can be viewed and modified only after recognition. This behavior continues until the template is unloaded. Templates accept ignore and process zones and backgrounds. They can therefore be useful to define which parts of the pages to process with auto-zoning, and which parts to ignore. Process zones or process background areas from a template may be replaced during recognition by a set of smaller zones; specific zone types will be assigned to these zones. How to save a zone template Select a background value and prepare zones on a page. Check their locations and properties. Click Zone Template. in the Tools menu. In the dialog box, select [zones on page] and click Save, then assign a name and click OK. How to modify a zone template Load the template and acquire a suitable image with manual processing. The template zones appear. Modify the zones and/or properties as desired. Open the Zone Template File dialog box. The current template is selected. Click Save and then Close.
How to unload a template Select a non-template setting in the Layout Description drop-down list. The template zones are not removed from the current or existing pages, but template zones will no longer be used for future processing. You can also open the Zone Template Files dialog box, select [none] and click the Set As Current button. In this case, the layout description setting returns to Automatic. How to replace one template with another Select a different template in the Layout Description drop-down list, or open the Zone Template Files dialog box, select the desired template and click the Set As Current button. Zones from the new template are applied to the current page, replacing any existing zones. They are also applied as explained above. How to delete a template file Open the Zone Template Files dialog box. Select a template and click the Delete button. Zones already placed by this template are not removed.
Proofreading OCR results
After a page is recognized, the recognition results appear in the Text Editor. Proofreading starts automatically if that was requested in the Proofing panel of the Options dialog box or in the OCR Wizard. You can start proofing manually any time. Work as follows: 1. Click the Proofread OCR tool in the Standard toolbar, or choose Proofread OCR. in the Tools menu. 2. Proofing starts from the current page, but skips text already proofed. If a suspected error is detected, the OCR Proofreader dialog box colors the suspect word in its context, and provides a picture of how it originally looked in the image.
This tells why the word is marked. Edit panel: The marked word is shown in its marker color: red, blue or green.
The image of the suspect word is highlighted.
This window shows the relevant part of the original image. Click inside it to enlarge or reduce the display.
Drag a corner or the bottom of the dialog box to resize it.
3. If the recognized word is correct, click Ignore or Ignore All to move to the next suspect word. Click Add to add it to the current user dictionary and move to the next suspect word. 4. If the recognized word is not correct, modify the word in the Edit panel or select a dictionary suggestion. Click Change or Change All to implement the change and move to the next suspect word. Click Add to add the changed word to the current user dictionary and move to the next suspect word. 5. Color markers are removed from words in the Text Editor as they are proofread. You can switch to the Text Editor during proofing to make corrections there. Use the Resume button to restart proofing. Click Close to stop proofreading before the end of the document is reached.
A page is marked with the proofed icon on its thumbnail and in the Document Manager if proofing ran to the end of the page. If markers were hidden in the Text Editor when proofing is started or Find Next Suspect is chosen, the markers become shown and remain shown after proofing. If Mark non-dictionary words is turned off in the Proofing panel of the Options dialog box, proofing will stop only on words marked red or blue, and not on nondictionary words. This is useful when checking pages with many non-dictionary words, such as product catalogues containing codes and bibliographies containing many proper names. Use Recheck Current Page in the Tools menu to run a new spelling check on a page that has already been proofed. Do this to check words typed or pasted in the Text Editor after proofing was done. This works even if Mark non-dictionary words is turned off in the Proofing panel.
After performing OCR, you can compare any part of the recognized text against the corresponding part of the original image, to verify that the text was recognized correctly. Work as follows:
To do this:
Turn verifier on Turn verifier off Turn verifier on/off temporarily Show verifier until next keystroke Zoom display in Zoom display out Make verifier dynamic or docked/floating Dynamic context (scroll through 3 values)
F9 or verifier tool Esc or F9 or verifier tool F8: press and hold down Double-click on word Alt + Num + or click in verifier Alt + Num or click in verifier Alt + Num / Alt + Num *
The verifier tool is in the Formatting toolbar. The verifier can also be controlled from the Tools menu. Hover the cursor over a verifier display to obtain the verifier toolbar. Use it as follows:
verifier tool (on/off)
Drag between float and docked
to float or dock (returns to last state) Verifier Toolbar: zoom in/out to dynamic How much context for dynamic verifier? one word three words (current + neighbors) whole image line
You should proofread and verify texts before doing large-scale editing. If you cut and paste large blocks of text, the links between text and image may be disturbed. OmniPage Pro 12s Text-to-Speech facility can read recognized text aloud as another way of verifying text. You can hear the text letter-by-letter, word-by-word, line-by-line, sentence-by-sentence or in whole pages. See the section Reading text aloud on page 77. This is not available in OmniPage SE.
The program has built-in dictionaries for many languages. These assist during recognition and may offer suggestions during proofing. They can be supplemented by user dictionaries. You can save any number of user dictionaries, but only one can be loaded at a time. Your user dictionaries from Microsoft Word are also available; a dictionary called Custom is the default user dictionary for Microsoft Word. Starting a user dictionary Click Add in the OCR Proofreader dialog box with no user dictionary loaded or open the User Dictionary Files dialog box from the Tools menu and click New. You will be asked to name the dictionary immediately. Loading or unloading a user dictionary Do this from the OCR panel of the Options dialog box or from the User Dictionary Files dialog box. Select a dictionary file to load it or [none] to unload a user dictionary. Editing or deleting a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dialog box. You can add and delete words by clicking Edit in the User Dictionary Files dialog box. The Delete button lets you delete the selected user dictionary.
82 Saving and exporting
The Save As dialog box lists available file types in its Save as Type dropdown list. The OmniPage Document is the last format in the list. If you first save the document as an OmniPage Document (for instance as memo.opd), then modify it and later save it to a text file (for instance as memo.txt), then modify it again and click Save, the recent changes are saved to the memo.txt file, not to the OPD. When you close the document or exit the program, you will be prompted to save the document if it has not been saved as an OmniPage Document, or there are changes since the last OPD save.
Selecting a formatting level
The formatting level for export is defined at export time, in the Save As dialog box, the Copy to Clipboard dialog box or the Send as Mail dialog box. Three of the levels correspond to the format views of the same name in the Text Editor. However, the level to be applied for saving is independent of the formatting view displayed in the Text Editor. When exporting to file or mail, first specify a file type. This determines which formatting levels are available. A table in chapter 6 summarizes this. See File types for saving recognition results on page 97. The formatting levels are: No Formatting (NF) This exports plain decolumnized left-aligned text in a single font and font size. When exporting to Text or Unicode file types, graphics and tables are not supported. You can export plain text to nearly all file types and target applications; in these cases graphics, tables and bullets can be retained. Retain Fonts and Paragraphs (RFP) This exports decolumnized text with font and paragraph styling, along with graphics and tables. This is available for nearly all file types. Flowing Page (FP) This keeps the original layout of the pages, including columns. This is done wherever possible with column and indent settings, not with text boxes or frames. Text will then flow from one column to the other, which
does not happen when text boxes are used. Flowing Page export is not offered in OmniPage SE. It is available only in OmniPage Pro. True Page (TP) This keeps the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. This is offered only for target applications capable of handling these. Spreadsheet This exports recognition results in tabular form, suitable for use in spreadsheet applications. Decolumnization for NF and RFP export is performed from left-to-right and top-to-bottom:
Bearpaw-1200TA B5941-5 MC115T96 DD-55-DD-55C LX-U550D C7065I KDC-V7521 1250 FAX Ocr Software Vostro A840 Network User HP6340 DX-7355 Cect V8 WD-1271FBB Control R7 D-E888 Urei 1122 F2-1010T KHX1600C9d3b1-2G Storm Silver Ocr Companion Konica 7155 Classic Nokia Maps PTS-507 GR-AXM17us-gr-axm17 IDL 550 Sevilla CD51 Proceed AMP5 SA-HT670 FWT3111 C-70zoom Env06 YP-T7Z DSR7121 VGC-LN1MR Homebread Nokia 8810 42RV600E 250-2005 Prego DA5 Joomla 1 HT-R540 Frontman 15B Blackl Easycontrol 8 Fostex 80 Majesty250-2000 2500 33 PW50-1998 Mot-SAT3 6 0 Electric Blue VGP-PRZ1 Sd ED KX-FPC91 Triax C6 YT1200 YH-999 DVD-215 VPC-C5E EX-Z60 LE40A568p3M 42LG50-UG DVX-1000 Lide 210 Pp4018 SA-VE702 500 Trio 5 KIT Apx900 Of WAR Canon BGW 8000 XH A1S RX-5060BJ-rx-5060 XEN 3 Soundforge 6 Walky-BOX SB-16B KX-TG2632 AC-L200 NP-F950 Powershot A80 TI-30X IIB AQ24FAN Q5000 HTC 8125 Sgprox LC32P70E CC-500L SR-L230I KV-700 SW-45C1S DVD-S75 VPL-PX40 US2-P63S Nokia 810 KE2080 Actifry
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