Looking at the Work Area

About the work area
The Adobe Reader window includes a document pane that displays Adobe PDF documents. The left side includes a navigation pane that helps you browse through the current PDF document. Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents. The right side includes a How To window with instructions for completing common tasks.
The Adobe Reader work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. Status bar E. How To window
Using the navigation tabs
Tabs display such items as a documents bookmarks, page thumbnails, and articles. Tabs are displayed in the navigation pane on the left side of the work area or in oating panels. To show or hide tabs in the navigation pane: Do one of the following:

Click the Show/Hide icon

in the lower left corner of the document pane. Back 6
Choose View > Navigation Tabs, and then choose the desired tab from the menu. Click the tab name on the left side of the document pane.
Note: The creator of the Adobe PDF document determines the contents of the navigation tabs. In some cases, a tab may not contain any content. To choose a command from a tab Options menu: Click Options at the top of the tab to open the menu, and choose the command you want. The commands vary, depending on which tab is displayed. To close the menu without choosing a command, click anywhere outside the menu.
Click the triangle next to Options to open the menu.
You can also choose commands from the document pane menu. Click the triangle just above the scroll bar to open the menu, and then choose Document Summary, Document Status, File Attachments, or Preferences.

Using context menus

Acrobat provides context-sensitive menus that display commands for the particular item under the pointer. For example, you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar names and options. To choose a command from a context menu: 1 Position the pointer over an item in the work area, such as a comment, toolbar, bookmark, or document page. 2 Right-click (Windows) or Control-click (Mac OS) to open the context menu, and then choose the command you want.

About toolbars

The Adobe Reader toolbar is basically a set of toolbars, some of which appear by default, and some of which are hidden.
Toolbars open by default A. File toolbar B. Basic toolbar C. Zoom toolbar D. Rotate View toolbar E. Tasks toolbar
Hold the mouse pointer over the tool for a moment to see the name of the tool. To show or hide toolbars Do any of the following:
Choose View > Toolbars, and then select the toolbar you want to show or hide. A check mark next to the toolbar name indicates that the toolbar is displayed. Right-click (Windows) or Control-click (Mac OS) the toolbar area, and then select the toolbar you want to show or hide. (See Using context menus on page 7.) To hide all toolbars, choose View > Toolbars > Hide Toolbars. Choose Show Toolbars to display them again. Choose View > Toolbars > Reset Toolbars to display the default set of toolbars.

To see keyboard shortcuts for resizing the document, open the View menu and notice the shortcuts for each command. To return a page to its actual size: Choose View > Actual Size, or click Actual Size on the toolbar. The actual size for a PDF page is typically 100%, but the document may have been set to another magnication level when it was created.
Setting the page layout and orientation
Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. You can use the following page layouts when viewing Adobe PDF documents:
Single Page displays one page in the document pane at a time. Continuous arranges the pages in a continuous vertical column. Facing arranges the pages side by side, displaying only one or two pages at a time.
Continuous - Facing arranges the pages side by side in a continuous vertical column. If a document has more than two pages, the rst page is displayed on the right to ensure proper display of two-page spreads.
Single Page, Continuous, Continuous - Facing, and Facing layouts compared
For information on determining how pages are arranged when you use Continuous Facing layout, see Getting information on PDF documents on page 62. To set page layout: 1 Do one of the following:
Choose View > Page Layout, and then choose Single Page, Continuous, Facing, or Continuous - Facing. Click the Single Page button , the Continuous button button , or the Facing button in the status bar.
, the Continuous - Facing
2 If necessary, choose View > Fit Page to display the document in the current page layout. Note: In Single Page layout, the Edit > Select All command selects all text on the current page. In other layouts, Select All selects all text in the PDF document. To rotate the page view: Choose View > Rotate View > Clockwise or Counterclockwise. You can change the view of a page in 90-degree increments. This changes the view of the page, not its actual orientation, and cannot be saved.
Reading documents in Full Screen view
In Full Screen view, Adobe PDF pages ll the entire screen; the menu bar, command bar, toolbar, status bar, and window controls are hidden. A document creator can set a PDF document to open in Full Screen view, or you can set the view for yourself. Full Screen view is often used for presentations, sometimes with automatic page advancement and transitions. The pointer remains active in Full Screen view so that you can click links and open notes. You can use keyboard shortcuts for navigational and magnication commands, even though the menus and toolbar are not visible. To read a document in Full Screen view: Choose Window > Full Screen View. Press Return or the Down Arrow or Right Arrow key to page through the document. Press Shift-Return or the Up Arrow or Left Arrow key to page backward through the document. Note: If you have two monitors installed, the Full Screen view of a page may appear on only one of the monitors. To page through the document, click the screen displaying the page in Full Screen view.

To exit Full Screen view: Press Escape, if your Full Screen preferences are dened this way, or press Ctrl+L (Windows) or Command+L (Mac OS). (See Full Screen preferences on page 70.)
Customizing the work area
You can change the appearance of the work area to better suit your working style. For example, you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop. The work area that you create becomes the default work area on your system until you change it. To show or hide the menu bar: To hide the menu bar, choose View > Menu Bar. To show it again, press F9. To change the display of a navigation tab: Do one of the following:
To change the width of the navigation pane, drag its right border. To move a tab to its own oating panel, drag the tab from the navigation pane to the document pane. To move a tab to an existing oating panel or to the navigation pane, drag the tab to the oating panel or the navigation pane. To collapse a oating panel to show only the tabs, double-click the title bar at the top of the window. Double-click the title bar again to return the panel to its full size.
To show or hide tool labels: Do one of the following:
Choose View > Toolbars > Tool Button Labels to turn button labels on or off. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select General. For Show Tool and Property Button Labels, select Default Labels, All Labels, or No Labels. Click OK.
Note: Tool labels are turned off selectively, regardless of preference settings, when space in the toolbar area becomes limited. To move a toolbar: Do one of the following:
To move a toolbar in the toolbar area, drag the toolbar by the separator bar, which is located between two groups of icons.You can move the toolbar within the toolbar area, or you can drag the toolbar into the document pane to create a oating toolbar. You can drag the bar back to its original location.
To move a oating toolbar in the document pane, drag the toolbar by its title bar.
Moving a section of tools from the toolbar area
To lock or unlock the position of toolbars: Choose View > Toolbars > Lock Toolbars. The separator bars disappear when toolbars are locked. Note: Lock Toolbars only locks the position of toolbars in the toolbar area. Floating toolbars are not locked in position. To dock toolbars: Choose View > Toolbars > Dock All Toolbars to expand and dock all oating toolbars in their default location in the toolbar area. If necessary, the toolbar area expands to three lines, and toolbar labels are hidden selectively to save space. To return toolbars to their default conguration: Choose View > Toolbars > Reset Toolbars.

Press Tab or Shift+Tab to accept the form eld change and go to the next or previous eld. Press Enter (Windows) or Return (Mac OS) to accept the text form eld change and deselect the current eld. If the current eld is a check box, pressing Enter or Return turns the check box on or off. In a multiline text form eld, pressing Enter or Return creates a paragraph return in the same form eld. You can use Enter on the keypad to accept the change. Press Escape to reject the form eld change and deselect the current form eld. If you are in Full Screen mode, pressing Escape a second time causes you to exit Full Screen mode. Click the Submit Form button, if one exists. The button may be named differently, depending on the form author. Clicking this button sends the form data to a database across the Web or over your company intranet. Choose File > Save As, and rename the le to save the form with the data you entered.
4 Once you have lled in the appropriate form elds, do one of the following:
Note: The data is saved with the form in Adobe Reader only if the Adobe PDF le has special usage rights. Otherwise, the form is saved with no data.
Export the form data. (See Exporting and importing form data on page 23.) Print the form. (See Printing Adobe PDF documents on page 64.)
Note: The data is exported in Adobe Reader only if Fill In Form usage rights are enabled.
For information about how to ll in a digital signature form eld, see About adding signatures on page 52. To clear a form in a browser window: Do one of the following:
Select the Reset Form button if one exists. You cannot undo this action. Exit the browser, and start again.
Clicking the Reload button or the Go Back button, or following a link in a browser window may not clear a form. To clear a form in Adobe Reader: Choose File > Revert. Note: The data is saved with the form in Adobe Reader only if the Adobe PDF le has special usage rights.

Using Auto-Complete

You can use the Auto-Complete feature to save time when lling in forms. If the rst few characters you type in a form eld match something youve typed in a previous form eld, the Auto-Complete feature automatically lls in the remaining characters.
To set Auto-Complete preferences: 1 Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list. 2 Select an Auto-complete option from the pop-up menu, and click OK.
Setting Forms preferences
To control various form eld aspects, use the Forms preferences settings. To set Forms preferences: 1 Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list. 2 Select the preferences that you want, and then click OK:

Select text by dragging from an insertion point to an end point or by dragging diagonally over text.
If the Cut, Copy, and Paste commands are dim when you select text, the creator of the PDF document may have set restrictions against copying text. (See Getting information on PDF documents on page 62.) Note: If a font copied from a PDF document is not available on the system displaying the copied text, the font cannot be preserved. A default font is substituted. To select characters, spaces, words or lines of text: Select the Select Text tool
, and do one of the following:
Click to create an insertion point at the beginning of the text to be selected, and then drag to the end of the text. (You can also click to create an insertion point, and shiftclick to create a second insertion point. The text between the two insertion points is selected.) Double-click to select a word. Triple-click to select a line of text. Click four times to select all the text in a page. To extend a selection letter by letter, press Shift and move the arrow key in the direction you want to extend the selection. To extend a selection word by word, press Shift+Ctrl
(Windows) or Shift+Command (Mac OS) and move the arrow key in the direction you want to extend the selection. You can revert to the Hand tool at any time by pressing Esc. You can switch to the Hand tool temporarily by holding down the space bar. Note: If the PDF document was created using a scanner, or if the text is part of an image, the text may be recognized as an image, not as characters that you can select. To select a column of text: 1 Select the Select Text tool , and move the cursor towards the column of text. When the cursor changes to a vertical bar with a box superimposed , the Select Text tool is in column select mode. To force column selection rather than text selection, press Ctrl (Windows) or Command (Mac OS). 2 Do one of the following:
Click outside the text area, and drag a marquee over the block or column of text. To select text in more than one column, drag from the beginning of the text in one column to the end of text you want to select.

Searching an index is much faster than searching all the text in the documents. An index search produces a results list with links to the occurrences of the indexed documents. It is highly recommended that you select the Match Whole Word Only option when searching indexes to signicantly reduce the time taken to return results. Note: To search an Adobe PDF index le, you must open Adobe Reader as a standalone application, not within your Web browser. On Mac OS, indexes created with some older versions of Acrobat are not compatible and cannot be searched in Adobe Reader 6.0 using the current Search feature until the indexes are updated. To search an index: 1 At the bottom of the Search PDF pane, click Use Advanced Search Options. 2 Type the word you want to nd. 3 For Look In, select Select Index. 4 In the Index Selection dialog box, do one of the following:
Select the index you want to use. If the index you want to use is not listed, click Add, locate the index le (.pdx) you want, and then click Open. To view information about an available index, highlight the index name, click Info, and then click OK. The information displayed includes the title, information provided by the builder of the index, location of the index, the build date, creation date, number of documents in the index, and the index status.
5 In the Index Selection dialog box, click OK, and then proceed with your search. (See Using advanced search options on page 31.)
Using boolean queries in multiple-document searches
A Boolean search offers more options for searching for exact phrasing, alternate words, and excluded words. To use a Boolean query with multiple-document searches: 1 Choose Edit > Search or click the Search Search PDF pane is displayed. tool, and make sure that the advanced
2 For Look In, select the location you want to search. 3 For Return Results Containing, select Boolean Query. 4 For the search terms, type the query, using Boolean terms and syntax. 5 Select any additional criteria you want to use and then click Search. In your query, you can use commonly used Boolean operators, including the following examples:
Use the AND operator between two words to nd documents that contain both terms. For example, type paris AND france to identify documents that contain both paris and france. For simple AND searches, the All Of The Words option produces the same results. Use the NOT operator before a search term to exclude any documents that contain that term. For example, type NOT kentucky to nd all documents that do not contain the word kentucky. Or, type paris NOT kentucky to nd all documents that contain the word paris and do not contain the word kentucky.

Maximum Number of Documents Returned in Results limits your search results to a specic number of documents. The default selection is 100, but you can enter any number from 1 to 1000. Enable Fast Find automatically generates a cache of information from any Adobe PDF le. The cache is then available the next time you need to search the same location. This cache speeds the search process, because it remembers the contents of the searched les. However, this option will not automatically generate background indexes for Adobe PDF les opened in Adobe Reader unless a search is initiated. Excessively large caches can slow overall performance. (This option is not available in the minimal version of Adobe Reader 6.0.) Maximum Cache Size limits the temporary cache of search information to the specied size in megabytes. The default value is 20, but you can enter any number between 5 and 10,000. When the cache size starts to exceed the size specied, the least-recently used cache information is deleted. (This option is not available in the minimal version of Adobe Reader 6.0.) Purge Cache Contents deletes the entire temporary cache of search information. (This option is not available in the minimal version of Adobe Reader 6.0.)
Distributing and Reviewing Documents
About distributing and reviewing documents
In Adobe Reader, you can participate in a review only if the creator of the Adobe PDF document enabled commenting. (See About usage rights on page 61.) You can use the commenting tools to add notes and other comments. (See About adding comments on page 42.) Then, when youre ready to send your comments, you can either send the entire PDF document or send a smaller le that contains only the comments. (See Exporting and importing comments on page 41.)
Emailing Adobe PDF documents
If you have an email application and mail server connection, you can send an email message from Adobe Reader with an Adobe PDF document as an attachment. In Windows, Adobe Reader uses the Messaging Application Program Interface (MAPI) to communicate with your email application. Most email applications come with MAPI settings to handle this communication. If the incorrect email application appears when you try to send the PDF document as an attachment, do one of the following:
Double-click Internet Options in the Windows Control Panel. In the Internet Properties dialog box, select the Programs tab, and then select your email application of choice. Change the MAPI settings in your email application. For more information on conguring your email applications, see the email applications online Help.
In Mac OS, you select your email application of choice from the Default Email Reader menu in the Email tab of Internet System Preferences. If your application is not listed, choose Select from the menu and browse to the location. (Be aware that if you select an application that is not listed in the Default Email Reader menu, Adobe Reader may not support your application.) To email a PDF document: 1 Open the PDF document that you want to attach to an email message. 2 Choose File > Email, or click the Email button on the toolbar. 3 Address and write your email message, and then send it. Your PDF document is attached automatically to the email message that you send. 4 If necessary, switch to your email application to nish sending the message.

Type a name for your digital ID. When you certify or sign a document, this name appears in the Signatures panel and in the signature eld. To use Unicode values for extended characters, select Enable Unicode Support, and then specify Unicode values for the appropriate elds. Back 49
Choose a key algorithm from the menu. 2048-bit RSA offers more security than 1024-bit RSA, but 1024-bit RSA is more universally compatible. Specify whether you want to use the digital ID for digital signature, data encryption, or both. Type a password containing at least six characters. Do not use double quotation marks or the following characters: ! @ # $ % ^ & * , | \ ; < > _. Type the same password in both the Choose a Password and Conrm Password text boxes. Passwords are case-sensitive.
4 Click Create, specify a lename and location, and then click Save. 5 Export and send your digital ID certicate le to those who need to validate your signature. (See Managing digital ID certicates on page 57.) Important: Make a backup copy of your digital ID le. If your digital ID le is lost or corrupted, or if you forget your password, you cannot use that prole to add or validate signatures.
Using digital IDs (Default Certicate Security)
Before you can sign or validate a document, you are prompted to select a digital ID le, if you have not already done so. Digital ID les from earlier versions of Acrobat use an.apf extension. If you select an.apf digital ID le, you are prompted to convert the le to a supported le type. To select a self-signed digital ID le: 1 Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID. (If you already selected a digital ID le, this command changes to Open Another Digital ID File. If you have multiple digital IDs, use this command to close the current digital ID and select a different one.) 2 Do one of the following:
Choose a digital ID le. The menu lists the most recently opened or created digital ID les. Click Find Your Digital ID File, and browse to nd a digital ID. Digital ID les are commonly stored in the Proles folder in the Acrobat folder.
3 Type your password, and click OK. To close a self-signed digital ID le: Choose Document > Manage Digital IDs > My Digital ID Files > Close My Digital ID File: <lename>. To change self-signed digital ID le settings: 1 Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. 2 If prompted, select your digital ID, type the password, and click OK. Select your digital ID, and then click Settings. 3 Specify whether you want to be prompted for a digital ID next time, use the current digital ID until you close Acrobat, or always use the current digital ID. 4 Click OK.

Select whether to verify signatures when PDF documents are opened. Specify which security method to use for verifying signatures. (See About digital IDs and certication methods on page 48.)
To set advanced digital signature preferences: 1 In the Digital Signature panel of the Preferences dialog box, click Advanced Preferences. 2 Select Ignore the Expiration Dates of Self-Signed Certicates When Verifying Signatures if you dont want to verify expiration dates. If this option is not selected, you are notied when a signature expired. 3 Select Require Certicate Revocation Checking for Validation to require certicates to be checked against a list of excluded certicates during validation. A certicate revocation list (CRL) contains a list of revoked but unexpired certicates. If this option is not selected, the revocation status for non-author signatures is ignored. 4 Under Microsoft Windows Certicate Security, do the following, and then click OK:
Specify whether you can import identities from the Windows Certicate Store into the list of trusted identities. (See Building a list of trusted identities on page 57.) Specify whether to trust all root certicates in the Windows Certicate Store when validating signatures. Be aware that selecting this option might compromise security.
Note: To revert to the default digital ID settings, click Reset.

Usage Rights

About usage rights
In Adobe Reader, you can add comments, ll in forms, and sign documents if the Adobe PDF document has additional usage rights enabled. The Document Status dialog box indicates which usage rights are enabled. These include the following: Review & Comment If enabled, you can add note comments, highlighting, and other review comments to the document. You can also import and export comments, participate in reviews, and save the PDF document. If Review & Comment is not enabled, you can view only existing comments. (See About adding comments on page 42.) Fill In Form If enabled, you can ll in forms, import and export form data as an FDF le, and save the document. (See Filling out forms on page 21.) Sign If enabled, you can digitally sign a PDF document and save it. If Digital Signatures is not enabled, you can validate, view, and print PDF documents with digital signatures, but you cannot sign documents. (See About signing PDF documents on page 48.) To view usage rights: Click an icon on the left side of the status bar at the bottom of the Adobe Reader window. If the Document Status dialog box does not include Review & Comment, Fill In Form, or Sign, the document does not include usage rights.
About passwords and document security
When creating Adobe PDF documents, authors can use password security to add restrictions that can prevent a document from being opened, printed, or edited. PDF documents that include such security restrictions are called restricted documents. When someone sends you a restricted PDF document, you may need to enter a password to open it. If a document is encrypted, you may not be able to open it without permission from the person who created the document. In addition, restricted or certied documents may prevent you from printing your les or copying information to another application. If youre having trouble opening a PDF document, or if youre restricted from using certain features, contact the PDF document author. To view the security settings of an open document: 1 Choose File > Document Properties, and then click Security. 2 Note the actions that are not allowed, and then click OK. When a document is restricted or has a special status, icons appear in the lower left corner of the document window. Double-click a status icon to view more information.

Viewing Adobe PDF documents from other applications
Several applications allow you to view an Adobe PDF document in Adobe Reader without leaving the original application.
Viewing Adobe PDF documents in a Web browser (Windows)
Adobe Reader installs plug-ins that make viewing Adobe PDF documents on the Web easy. You can view PDF documents in your browser, or you can set up Adobe Reader to work as a helper application so that when you open or download PDF documents from the Web they open in a separate Adobe Reader window. You can view the PDF document in the Web browser if you are using Internet Explorer 5.0 or later, Netscape Navigator 7.0 or later, or America Online 6.0 or later. Because keyboard commands may be mapped to the Web browser, some Adobe Reader shortcuts may not be available. Similarly, you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, you need to use the Print button in the Adobe Reader toolbar rather than the File > Print command in the browser. (In Internet Explorer, you can use the File > Print, Edit > Copy, and Edit > Find commands on the Internet Explorer toolbar.) Note: Netscape Navigator 6.0 is not compatible with Adobe Readers Web browser plug-in and does not support viewing PDF documents in the browser. You can set your preferences to launch Adobe Reader as a separate application outside your browser and automatically open linked PDF documents in Adobe Reader. In this mode you cannot use Fast Web Viewing, form submittal in a browser, or search highlighting on the Web. To use Adobe Reader as a helper application: 1 Choose Edit > Preference, and select Internet. (You can also choose Preferences from the document pane menu.) 2 Deselect Display PDF in Browser, and click OK. To set browser and Internet preferences: Choose Edit > Preferences, and select Internet in the left pane. (You can also choose Preferences from the document pane menu.) Set the following options and then click OK.
Display PDF in Browser (Windows only) Displays any PDF document opened from the Web inside the browser window. If this option is not selected, PDF documents open in a separate Adobe Reader window. Check Browser Settings When Starting Reader Checks your default browser settings for compatibility with the application each time the application is launched. Allow Fast Web View Downloads PDF documents for viewing on the Web one page at a time. If this option is not selected, the entire PDF le downloads before it is displayed. If you want the entire PDF document to continue downloading in the background while you view the rst page of requested information, also select Allow Speculative Downloading in the Background. Allow Speculative Downloading in the Background Allows a PDF document to continue downloading from the Web, even after the rst requested page displays. Downloading in the background stops when any other task, such as paging through the document, is initiated in Acrobat. Connection Speed Choose a connection speed from the menu. This setting is also used by the multimedia plug in. Internet Settings Click to set up your Internet connection. Follow the prompts, or consult your ISP provider if you need help.

Using a screen reader

Adobe Reader supports several screen reader applications and other assistive technologies that enable visually impaired users to interact with computer applications. Please refer to the documentation for that application or device to get information on its installation and interaction with Adobe Reader. Or, you can use the text-to-speech engines built into the Windows and Mac OS platforms to read the document out loud. You can use the Preferences dialog box to control certain interactions between the screen reader and the Adobe PDF le. (See Setting Reading preferences on page 83.) Note: Some PDF les are intrinsically more accessible than others. The difference depends on the type of logical structure the author used in creating the PDF le and on various properties and options the author selected for the document. If a PDF document is poorly structured, you cannot x it with Adobe Reader, but you can try to improve the situation by changing some preferences settings. (See Selecting a reading-order on page 83.)
Using the Read-Out-Loud feature
You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF document as you need: a page, a section, or the entire document. Note: The Read-Out-Loud feature can read the text of a PDF le out loud, but is not a screen reader. Some systems may not support this feature. To read a document out loud: 1 Open the Adobe PDF document you want to read, and then navigate to the page on which you want to start reading. Using Help | Contents | Index Back 82
2 Choose View > Read Out Loud > Read This Page Only or Read To End Of Document. To interrupt the read-out-loud feature: Choose View > Read Out Loud > Pause or Stop.
Setting Reading preferences
You can use the Reading preferences to change the volume, speed, and order in which documents are read out loud. Note: For information on other preferences that affect accessibility, see Enhancing visibility on page 84. On pages with multiple columns or stories, the natural visual progression through various blocks of text may be complicated, especially if the page design is complex. This can also happen with older documents that are poorly structured or have other inherent problems. When you experience difculties reading a document with a screen reader, changing the following reading-order preference options can sometimes help: To set preferences for reading out loud: 1 Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and select Reading. 2 Choose the options you want. For details on the reading-order options, see Selecting a reading-order on page 83. 3 For Read Out Loud Options, select the settings you want for Volume, Voice, Pitch, and Words Per Minute. Note: The Pitch and Words Per Minute options are available only when you deselect Use Default Speech Attributes. 4 For Reading Order Options, select a Reading Order option, and choose whether to override the reading order in tagged documents. For details, see Selecting a readingorder on page 83. 5 For Screen Reader Options, select Deliver Data in Pages When Document Exceeds, and then type a number for the amount of pages to download (default is 10 pages). 6 Click OK.

5 Select an application to edit the pictures. To change the editing application, click Change, locate the new editing application, and click Open. 6 Click Edit. The editing application launches, opening all the pictures you selected. You can then edit and save them separately.

Printing pictures

You can print pictures from the current Adobe PDF document to your local printer using standard photo print sizes, or you can use an online service and have the photos mailed directly to you.
Printing pictures on a local printer
You can use the Print Pictures dialog box to print any number of pictures in just a few steps.
Print Pictures dialog box
To print pictures: 1 Do one of the following:

> Print Pictures.

In the How To window, click Print Pictures. To print one or more pictures, select each picture you want to print. To print all pictures, click Select All.
2 In the Select Pictures dialog box, do one of the following:
3 Click Next. 4 Specify the desired options, and then click Next.
Select the Layout Size to determine the size of the printed page. Select the Print Size to determine the size of the pictures on the page. Select Print Single Photo Per Page if you want only one picture per page. Select Crop to Match if you want the image to ll the selected print size. This option eliminates any extra white space around a picture that may result from the differences between the picture size and the chosen print size.
Type a number in the Use Each Photo (#) Times box to indicate how many of each picture you want to print.
Note: When you make changes in the Print Pictures dialog box the changes are applied to all selected pictures. 5 In the Print dialog box, set the desired options, and click OK. (See Printing Adobe PDF documents on page 64) Note: If the print layout exceeds the available print area on the paper, you will be prompted to choose another option.

Ordering prints online

Using the Online Services feature you can send images to online printing service providers and have the prints mailed directly to you. The online service list may be updated each time you order prints online, so check it occasionally for new services.

Reading PDF Documents with Adobe Reader 6.0
A Guide for People with Disabilities
2004 Adobe Systems Incorporated. All rights reserved.
Adobe, the Adobe logo, Acrobat, Acrobat Capture, Adobe Capture Tag Agent Pack, Adobe PDF Forms Access, Clearly Adobe, FrameMaker, Form Design, Imaging, the Clearly Adobe Imaging logo, Illustrator, ImageReady, InDesign, PageMaker, Photoshop, and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Mac and Macintosh are trademarks of Apple Computer, Inc., registered in the United States and other countries. PowerPC is a registered trademark of IBM Corporation in the United States. Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. Microsoft, Microsoft Excel, Microsoft Ofce, Microsoft PowerPoint, Microsoft Word, Windows, Windows ME, Windows XP, Windows 2000, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. JAWS is either a registered trademark or trademark of Freedom Scientic Blind/Low vision Group. All other trademarks are the property of their respective owners.

Adobe Reader 6.0

Contents
Introduction Adobe Portable Document Format (PDF) and accessibility Orientation to the Adobe Reader 6.0 interface Main document window Status bar Getting help Searching documents
Section One: Getting Started Using the tools in the computer operating system Setting preferences in Adobe Reader 6.0 Accessibility quick check
Section Two: Using the Read Out Loud Text-to-Speech Tool Testing the default reading settings.14 Setting Reading preferences.15.17 Reading a PDF document using Read Out Loud
Section Three: Enhancing On-Screen Viewing Setting on-screen enhancement preferences.18 Background.20.21.22 Setting document or page mode Navigating in page mode
Additional preference settings to enhance on-screen viewing.22 Using other Adobe Reader accessibility tools with on-screen enhancements to read PDF documents.25
Section Four: Using Keyboard Commands Setting the single key accelerator preference

.29.30

Using single key accelerators in Adobe Reader 6.0
Using single key accelerators in Adobe Acrobat 6.0 Main document window Status bar Getting help Searching documents

.31.31

Using Adobe Reader 6.0 generic keyboard commands

.33.35

.34.36
Additional preference settings to use with keyboard commands.37 Using other Adobe Reader accessibility tools with keyboard commands to read PDF documents.41
Section Five: Accessing Multimedia Captioning Setting multimedia preferences.44 Setting captioning preferences.45.45 Additional preference settings to use with captioning
Using other Adobe Reader accessibility tools to read PDF documents.48
Section Six: Using Screen Readers Setting preferences for use with screen readers Background

.52.55

.53.56
Additional preference settings to use with screen readers Navigation using keyboard commands Main document window Status bar Getting help Searching documents

.58.59

.59.61
Using other Adobe Reader accessibility tools with screen readers to read PDF documents.62 Saving a document for Braille translation.62
Appendix A: Accessibility Basics Creating accessible content.63
Appendix B: Complete List of Adobe Reader 6.0 Keyboard Commands Single key accelerators.68 Keys for moving through a document Keys for general navigation Keys for working with navigation tabs Keys for navigating the Help menu Keys for navigating the How To window.69.71.71.72.70

Tutorial

Introduction
Welcome to Adobe Systems Incorporateds Reading PDF Documents with Adobe Reader 6.0, A Guide for People with Disabilities. This is a step-by-step guide designed to assist people with disabilities such as blindness or low vision to work more effectively with PDF les.
This guide can be used in four ways:
By people with disabilities who need to access PDF documents. By authors of accessible PDF documents who want to test their les for accessibility. By people who want to use the accessibility tools to customize their reading of PDF documents. By trainers and teachers working with people using assistive technology.
Each of the sections in this guide explores specic preferences and accessibility tools built into Adobe Reader 6.0.

Documents that contain only scanned images of text, which means that the text is not available to assistive
technologies such as screen readers
Documents that contain no tags because the author either owns older versions of Acrobat that do not support
tagging, or isnt aware of the tools provided
PDF forms without llable elds. These forms cannot be lled out online and must be printed to hard copy for
manual completion. For more information on creating accessible PDF documents, see Appendix A: Accessibility Basics on page 63.
Orientation to the Adobe Reader 6.0 interface
For best results when reading PDF documents, be sure to use the most current version of Adobe Reader 6.0 as well as the most current version of any assistive technology required. To download the latest version of Adobe Reader 6.0, go to http://www.adobe.com/products/acrobat/alternate.html#601uxall. Note that multiple versions of the Adobe Reader 6.0 download exist. Keyboard commands listed in this section work on either Windows or Mac OS unless otherwise specied. For a complete list of keyboard commands, see Appendix B: Complete List of Adobe Reader 6.0 Keyboard Commands on page 68.

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Opening a PDF document in Adobe Reader 6.0
When Adobe Reader 6.0 is rst launched, no document is open. To open PDF documents, press Ctrl + O for Open on a Windows system or Command + O for Open on Mac OS. The rst time a document is opened, the How To window is visible on the right side of the application window.
The Adobe Reader 6.0 Windows interface with the How To window visible
The How To window provides help on general tasks without having to search the Help les.
To view the document window without obstruction:
To turn off the How To window for the current document press F4. This key is a toggle, so pressing F4 again will
bring the How To window back in view when needed.
To turn off the How To window at startup, clear the Show How To Window at Startup check box in the How To
window. When this tool is needed, press F4 to show it.

Title, menu and toolbars

At the top of the Adobe Reader 6.0 interface is the title bar containing the application name and the name of the current document.

ADOBE READER 6.0 4

Under the title bar is the menu bar containing items such as File, Edit, View, Document, Tools, Window, and Help. On a Windows system, pressing the Alt key will move focus to the menu bar. Pressing the Alt key in combination with the keyboard shortcuts in the menu bar will move focus to a specic menu bar item. For example, Alt + F will move focus to and open the File menu. The keyboard shortcuts are the letters that are underlined. Escape will remove focus from the menu bar and will return focus to the document window. The menu bar can be hidden by pressing F9. This key is a toggle so pressing F9 again will show the menu bar. Beneath the menu bar are the toolbars. Toolbars can be accessed on Windows using the keyboard by pressing the Alt key to move focus to the menu bar, then pressing Ctrl + Tab to move to the rst toolbar. Ctrl + Tab will move focus through other visible toolbars. Pressing Ctrl + Shift + Tab will move focus to the previous toolbar. On Mac OS, if Full Keyboard Access is enabled in the system preferences, Control + F5 (the default keyboard command) will move focus to the rst toolbar. To move through toolbar items, press the Tab key to move forward and Shift + Tab to move backward. Pressing Enter on a toolbar icon will activate that function. Escape will remove focus from the toolbar and return focus to the document window. To move focus to a toolbar in a browser, press Shift + F8 on a Windows system. There is no equivalent Mac OS keystroke. On a Windows system, toolbars can be turned on or off by pressing Alt + V for View, then T for toolbars and pressing the Enter key on the name of a toolbar. If a toolbar is turned on or checked, it will be turned off or unchecked, and if the selected toolbar is unchecked, pressing the Enter key will check it or turn it on.

Main document window

Below the toolbars is the main document area for reading documents. This area can have up to three components. A document must be open to view the Navigation pane. It is on the left side of the screen.

Navigation pane

To reveal the Navigation pane, do one of the following:
Choose View > Navigation Tabs > Open Navigation Pane. Choose Alt + V for View, then N, then O for Open Navigation Pane (Windows only). Press F6.
The Navigation pane is located on the left side of the document window and, when it is closed, only the tabs for items are visible. The Navigation pane tabs include Bookmarks and Comments. F6 is a toggle, so pressing F6 will show or hide the Navigation pane. If the Navigation pane is open, pressing Shift + F6 moves focus between the document and the Navigation pane. To move through items in the open Navigation pane within the selected tab, use the Tab key. The Tab key moves focus to and shows the category in the active Navigation pane tab. To move between tabs in the Navigation pane, for example from Bookmarks to Pages, use Ctrl + Tab or Ctrl + Shift + Tab (Windows only), or the Up Arrow or Down Arrow key when focus is on the tab itself (Windows or Mac OS). The Left Arrow key highlights the top tab. The Right Arrow key highlights the bottom tab in an open Navigation pane (Windows or Mac OS).

Narrator is a light version of a screen reader. Magnier is a screen magnication tool. Speech is a voice recognition tool.
Choose Start > All Programs > Accessories to use tools such as Narrator, Magnify, or Speech. Windows XP also has tools that are specic to people with disabilities. These tools include:
Sticky Keys for one-handed typing. This tool allows one key to be held down, then a second key can be moved to
and pressed. The result is the same as if the keys were acting as a keyboard shortcut. For example Alt + F for File.
Sounds allows the customization of auditory feedback from applications. Display provides access to high contrast color schemes that are used by the operating system to display infor-

mation.

MouseKeys allows the keyboard to act as a mouse or pointing device.
Press Start > Control Panel > Accessibility to access Keyboard, Sound, Display, Mouse, and General options. The image below is the Accessibility Options dialog box in the Windows operating system.

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The Accessibility Options dialog box
For more information on the accessibility tools in the Windows XP or Windows 2000 operating system, visit http://www.microsoft.com/enable.
Working in the Macintosh operating system:
On a Macintosh computer, Mac OS version 10.2.2 or later is required to use Adobe Reader 6.0. To modify accessibility preferences, choose System Preferences > Universal Access and then select the category to change (for example, keyboard, mouse, or keyboard shortcuts). In Universal Access preferences, under Keyboard & Mouse is a panel for keyboard shortcuts in which the level of keyboard access needed can be selected, or full access can be chosen.

ADOBE READER 6.0 11

The preference panel for the level of keyboard access needed
For more information on the accessibility tools in Mac OS, visit http://www.apple.com/disability.
Setting preferences in Adobe Reader 6.0
All of the Adobe Reader 6.0 tools have settings that can be customized.
To change any of the Adobe Reader 6.0 settings, do one of the following:
Choose Edit > Preferences. Press Alt + E for Edit, then N for Preferences (Windows only). Press Ctrl + K (Windows) or Command + K (Mac OS).
Note that if the JAWS for Windows screen reader is used, there may be a key conict with Ctrl + K. If this conict is encountered, use the JAWS PassKey (Insert + 3) before pressing Ctrl + K. The Preferences dialog box is divided into two sections. On the left side is a list of the categories or items that can be changed. For example, some of the categories are Accessibility, Internet, Reading, and Multimedia. On the right side of the dialog box are the elements within the selected category that can be modied. For example in the Accessibility options, the text color or the background color of a PDF document can be changed. When the Preferences dialog box is opened, focus is on the last category modied. Press the rst letter of any category name to quickly move to the category in which you wish to make changes.

To change the volume options on Mac OS:
Press the Tab key to move to the option, then select it by pressing the spacebar.

Speech attributes

Modifying the speech attributes means altering the rate or speed at which the voice reads or the pitch of the selected voice. By default, the Use Default Speech Attributes check box is selected. Clearing this check box enables the options for changing the rate and pitch of the voice.
To change the speech attributes on a Windows system:
1 Press Alt + A to change the value of this check box. Clearing the check box enables the pitch and speed options. 2 Press Alt + P for Pitch. 3 Press the Up Arrow or Down Arrow key to increase or decrease the pitch of the voice respectively. 4 Press Alt + W to change the reading speed. The rate or speed at which Read Out Loud reads documents is set in
Words Per Minute. Type in the number of words per minute that are comfortable.
To change the speech attributes on Mac OS:

Reading order

Left-to-right, top-to-bottom reading order and Use reading order in raw print stream are much faster than Infer reading order from document because they only deal with text and take a much simpler analysis strategy. Infer reading order from document should return more accurate results, but may be slower.

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To change reading order settings on a Windows system:
1 Press Alt + R and choose one of the following options: Left-to-right, top-to-bottom reading order Infer reading order from document (recommended) Use reading order in raw print stream 2 To override the reading order in tagged documents, press Alt + O. This is not a default setting.
To change reading order settings on Mac OS:
The Reading category in the Preferences dialog box
There are additional settings for Adobe Reader 6.0 that can enhance on-screen viewing and can be used in combination with Read Out Loud. For more information on using on-screen enhancements, see Section Three: Enhancing On-Screen Viewing on page 18.
Reading a PDF document using Read Out Loud

Setting read order options (Accessibility category)
Left-to-right, top-to-bottom reading order and Use reading order in raw print stream are much faster than Infer reading order from document. If one of these choices is selected, Adobe Reader users may want to use document mode all of the time, or may want to set the threshold to a very large document size. Use caution when using Infer reading order from document even though it is the recommended setting.
Additional preference settings to enhance on-screen viewing
There are other settings in Adobe Reader 6.0 that can be modied to enhance the display of a PDF document. These include settings in the Forms, Full Screen, and Startup categories in the Preferences dialog box.

Forms category

When the Forms category is selected in the Preferences dialog box, the background and hover colors of form elds can be changed. The hover color appears when the mouse is positioned or hovering over a form eld. Changing the color of form elds helps identify them more easily in PDF documents when elds are lled out online. The following chart shows the keyboard shortcuts for modifying the colors of form elds.
Windows To change the background and hover colors of form elds, press Alt + H. Press Alt + B for Background to move to the background color palette and press Enter to view the color choices. Use either the mouse or the arrow keys to move through the colors. Auto-Complete doesnt have a keyboard shortcut. Selecting this option enables the computer to remember numerical information. If Auto-Complete is turned on, as a sequence of numbers is being typed, Adobe Reader 6.0 will automatically make suggestions of previously used numbers to choose from. Tab to this option, then choose either Basic or Advanced, then use Alt + N to choose Remember numerical data. Mac OS To change the background and hover colors of form elds, Tab to this option. Press the Tab key to move to the background color palette and press Enter to view the color choices. Use either the mouse or the arrow keys to move through the colors. Auto-Complete doesnt have a keyboard shortcut. Selecting this option enables the computer to remember numerical information. If Auto-Complete is turned on, as a sequence of numbers is being typed, Adobe Reader 6.0 will automatically make suggestions of previously used numbers to choose from. Tab to this option, then choose either Basic or Advanced, then use Alt + N to choose Remember numerical data.

To change how a PDF document is displayed on a Windows system:
In the Internet category of the Preferences dialog box, press Alt + D to turn off Display PDF in Browser.
To change how a PDF document is displayed on Mac OS:
In the Internet category of the Preferences dialog box, press the Tab key to move to the option, then select it by pressing the spacebar.

Startup category

Choose whether to view the Adobe Reader 6.0 splash screen as the application starts up. By default, this option is turned on.
To turn off the splash screen on startup on a Windows system:
Press Alt + S in the Internet category of the Preferences dialog box.

ADOBE READER 6.0 25

To turn off the splash screen on startup on Mac OS:
Document place marker in the Startup category
A place marker can be set in a PDF document. If a place marker is set for a document, when the document is next opened, it will be positioned to the marker location. This preference is controlled by the Reopen Document to Last Viewed Page option, and by default it is set only for eBooks.
To turn on place markers in PDF documents on a Windows system:
Press Alt + V in the Startup category of the Preferences dialog box and choose one of the following:
eBooks only Marked les and eBooks only All Files
To turn on place markers in PDF documents on Mac OS:
Press the Tab key to move to the option, then select it by pressing the spacebar. If place marker is turned on in a PDF document, the following message appears when the PDF document is closed. Choose Yes To All, Yes, or No when asked whether to reopen to this page the next time this document is opened.
The place marker message box
Using other Adobe Reader accessibility tools with on-screen enhancements to read PDF documents
Now that weve modied some of the settings, lets look at how to use them. Well also look at other tools that can be used while reading PDF documents.

Automatic scroll

This tool scrolls through a PDF document at a speed comfortable for the reader. For people using screen magnication, this tool doesnt have the exibility of the scrolling or panning available in screen magnication software. This tool is particularly useful with reowed documents because it scrolls vertically, not horizontally. Without the reow feature activated, it may be difcult to use this automatic scroll feature on multi-column documents.

By default the focus is on the enter keyword text box. This is where the keyword(s) are entered that will be searched for in a document. Use the Tab key to move through the options for searching for items in a PDF document. Current document or all documents in a specic folder can be searched. Searches can be for whole words, can be case sensitive, or can be through bookmarks or comments. There are also links to search PDFs on the Internet, use Advanced Search options, or access the complete Adobe Reader 6.0 Help les. Successful search results will appear as links in the results box in the Search window. Either select the link to move to it in the document or press F3 to move to and highlight the next search result in the document.

ADOBE READER 6.0 36

It is easy to get help in Adobe Reader 6.0. One option is to use the How To window to obtain assistance on general every day tasks in Adobe Reader 6.0. Another option is to choose the Help topic on the menu bar. The easiest way to obtain help using keyboard commands is to press F1. Pressing F1 will open a new window with the complete Adobe Reader 6.0 Help les available.

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When a Help topic is chosen, focus in the Navigation pane moves to the current panel contents. Press the Tab key to move back to the Navigation pane before using the Left Arrow key and Right Arrow key to switch the active panel (Contents, Search, or Index). Move among the active panels more directly using Ctrl + Tab (Windows only). Press the Left Arrow or Right Arrow key in the Navigation pane to move through the Contents, Search, or Index tabs. Press the Tab key to move into the options. Then use the Up Arrow and Down Arrow keys to move through the topics. Press Enter to open the topic in the Help document window on the right. To temporarily hide the Navigation pane, press F6. This key is a toggle, so pressing F6 again will open the Navigation pane. Press Ctrl + 4 to reow the Help document for easier reading.On Windows, Ctrl + plus sign (+) increases the magnication and Ctrl + minus sign (-) decreases the magnication. On Mac OS, Command + plus sign (+) increases the magnication and Command + minus sign (-) decreases the magnication. Pressing Alt + F4 or Ctrl + W (Windows) or Command + W (Mac OS) closes the Help window.

Using other Adobe Reader accessibility tools with keyboard commands to read PDF documents
This tool scrolls through a PDF document at a speed comfortable for the reader. For people using screen magnication, this tool doesnt have the exibility of the scrolling or panning available in screen magnication software. This tool is particularly useful with reowed documents because it scrolls vertically, not horizontally. Without the reow feature activated, it may be difcult to use this automatic scroll feature on multi-column documents. The following chart shows the keyboard shortcuts for using automatic scroll.
Windows Choose Alt + V for View, then R for Reow, or Ctrl + 4. Mac OS Choose Alt + V for View, then R for Reow, or Command + 4.
Once in Reow mode, Ctrl + plus sign (+) increases magnication and Ctrl + minus sign (-) decreases mag- Once in Reow mode, Command + plus sign (+) nication. increases magnication and Command + minus sign(-) decreases magnication.
Ctrl + 1 shows Actual Size. This keyboard command can Command + 1 shows Actual Size. This keyboard command can be used while in full-screen mode. be used while in full-screen mode. Ctrl + 2 shows Fit Width. Command + 2 shows Fit Width.

ADOBE READER 6.0 42

Windows Ctrl + 3 shows Fit Visible. This keyboard command can be used while in full-screen mode. While in full-screen view, readers can press Ctrl + 4 to reow a document.
Mac OS Command + 3 shows Fit Visible. This keyboard command can be used while in full-screen mode. While in full-screen view, readers can press Command + 4 to reow a document.
Use the Zoom tool in a document to increase or decrease the magnication of the entire page. A strategy for those using the mouse is to choose the Zoom tool from the toolbar, and draw a rectangle around part of a page to automatically magnify that section. This method can also be used to decrease the magnication by choosing the Zoom Out tool. By choosing Dynamic Zoom, the scroll wheel of a mouse can be used to adjust a zoom view. Return to the original view by choosing 100% in the zoom list box on the toolbar.

ADOBE READER 6.0 43

Section Five: Accessing Multimedia Captioning
To access multimedia captioning, modify the settings using the instructions found in this section.
Setting multimedia preferences

ADOBE READER 6.0 61

Pressing Shift + F8 will move focus to the toolbar in the Help window. The toolbar has tools to move forward, backward, print topic, or increase or decrease magnication. Use the Tab key to move through these options. When a Help topic is chosen, focus in the Navigation pane moves to the current panel contents. Press the Tab key to move back to the Navigation pane before using the Left Arrow key and Right Arrow key to switch the active panel (Contents, Search, or Index). Move among the active panels more directly using Ctrl + Tab (Windows only). Press the Left Arrow or Right Arrow key in the Navigation pane to move through the Contents, Search, or Index tabs. Press the Tab key to move into the options. Then use the Up Arrow or Down Arrow key to move through the topics. Press Enter to open the topic in the Help document window on the right. To temporarily hide the Navigation pane, press F6. This key is a toggle, so pressing F6 again will open the Navigation pane. Press Ctrl + 4 to reow the Help document for easier reading. On Windows, Ctrl + plus sign (+) increases the magnication, and Ctrl + minus sign (-) decreases the magnication. On Mac OS, Command + plus sign (+) increases the magnication and Command + minus sign (-) decreases the magnication.

ADOBE READER 6.0 62

Pressing Alt + F4 or Ctrl + W (Windows) or Command + W (Mac OS) closes the Help window.
Using other Adobe Reader accessibility tools with screen readers to read PDF documents
Two useful tools are Reow and saving the document as a text le. If a PDF document is saved as a text le, it can be translated into Braille using Braille translation software. You can then send the le to a Braille embosser to have it printed in Braille.
Once in Reow mode, Ctrl + plus sign (+) increases magnication, and Ctrl + minus sign (-) decreases mag- Once in Reow mode, Command + plus sign (+) nication. increases magnication, and Command + minus sign (-) decreases magnication.
Saving a document for Braille translation
To create a Braille copy of a document, or to extract the text for reading on alternate devices or applications, choose to Save as Text. A plain text le is created without images or multimedia objects. The table below shows the keyboard shortcuts for saving a document as a text le.

Alternate text for links. By including alternate text for links, people using screen readers will hear Go to Access
Adobe.com instead of http://access.adobe.com; or Acrobat Accessibility instead of http://www.adobe.com/products/acrobat/solutionsacc.html.
Bookmarks. The document should include useful links and other interactive page content such as bookmarks, so that users can go directly to the section they want.
An image of linked bookmarks
Navigation. The document should include navigational and organization aids, such as a table of contents and useful
headings. These aids provide an easy way for users to move through the document so they dont have to read the entire document page by page in order to nd what they are looking for.
Document language. Although current screen readers are designed to read the document according to one particular language, specifying the language of the document in the structure can benet future screen reader technologies that may be able to change languages on the y. In addition, the Adobe Accessibility Checker will indicate this as an error if you do not specify a document language.

ADOBE READER 6.0 66

Image-only documents. Some PDF documents were created by scanning a printed page into the computer. These are inherently inaccessible because the end result is an image of the document, not text that can be tagged into a logical document structure or reading order.
Two tools are available from Adobe Systems to assist in converting scanned image-only documents into accessible PDF:
Adobe Capture 3.0 and the Adobe Capture Agent Pack (which contains the Adobe Tag Agent and PDF Forms

Access Agent)

PaperCapture, which is a built-in tool in Acrobat 6.0 Professional and Acrobat 6.0 Standard
An image of a slide demonstrating scanned text on the left and text entered using a keyboard on the right
Security. One of the strengths of PDF is document integrity and security. Within the security settings of Adobe PDF
documents is the option to Enable Text Access for Screen Reader Devices for the Visually Impaired. Authors can choose not to allow printing, copying, extracting, commenting, or editing. However, to allow screen reader access for people using screen reading devices to read the tagged PDF document, the Enable Text Access for Screen Reader Devices for the Visually Impaired must be selected. This is selected by default.
PDF forms. One of the more popular uses of PDF documents is for the distribution of forms. Using Acrobat 6.0
Professional, authors can make forms accessible and llable online by adding form elds with tool tips to PDF forms. Without adding form elds, users must resort to printing PDF forms to paper and completing them manually using handwriting or a typewriter. Adding the tool tips to form elds provides an audio cue to users of screen readers. A user would hear First name when tabbing to the eld asking applicants to provide a rst name. Tool tips should always be as terse as possible, and should be descriptive rather than declarative; they should never contain instructions such as Enter

ADOBE READER 6.0 67

An image of a slide representing accessible form design
Appendix B: Complete List of Adobe Reader 6.0 Keyboard Commands

Single key accelerators

Note: To use these Single Key Accelerators to access tools, the Use single-key accelerators to access tools check box in Edit > Preferences > General must be selected.
Result Note tool Text Editing tool Stamp tool Current Highlighted tool Cycle through Highlighting tools; Highlight, Cross-Out Text, Underline Text Current Drawing tool Cycle through Drawing tools; Rectangle, Oval, Arrow, Line, Cloud, Polygon Line Text Box tool Pencil tool Pencil Eraser tool Current Attach tool Cycle through Attach tools: Attach File, Attach Sound, Paste Clipboard Image Move focus to Comment Open pop-up window for comment that has focus Send Comments Send and receive comments in browser-based review Mark document status as complete in browser-based review Save document and work ofine (browser-based review) Go back online Windows S E K U Shift + U D Shift + D X N Shift + N J Shift + J Tab spacebar Q O W Y I Mac OS S E K U Shift + U D Shift + D X N Shift + N J Shift + J Tab spacebar Q O W Y I

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Keys for moving through a document
Note: These are standard Adobe navigation keys, not Single Key Accelerators.
Result Previous Screen Next Screen First Page Windows Page Up Page Down Home or Shift + Ctrl + Page Up or Shift + Ctrl + Up Arrow key End or Shift + Ctrl + Page Down or Shift + Ctrl + Down Arrow key Up Arrow key Down Arrow key spacebar Mac OS Page Up Page Down Home or Shift + Command + Page Up or Option + Shift + Up Arrow key End or Shift + Command + Page Down or Option + Shift + Down Arrow key Up Arrow key Down Arrow key (no Mac OS equivalent)

Last Page

Scroll Up Scroll Down Scroll (when Hand tool is selected)

Zoom In

Ctrl + plus sign (+) Command + plus sign (+) Ctrl + minus sign (-) Ctrl + spacebar, then Click Command + minus sign (-) Command + spacebar, then Click

Zoom Out

Zoom In Temporarily

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Keys for general navigation
Task Show/Hide menu bar Move focus to menus Windows F9 F10 or Alt, then arrow keys Mac OS F9 (no Mac OS equivalent)
Move focus to toolbar area
Alt, then Ctrl + Tab (no Mac OS equivalent) Ctrl + Tab (no Mac OS equivalent) (no Mac OS equivalent) Command + I Command + ~ (tilde) (no Mac OS equivalent) Tab or Right Arrow key Shift + Tab or Left Arrow key spacebar or Enter Command + Click Escape Shift + Command +W (no Mac OS equivalent) (no Mac OS equivalent) Shift + arrow keys

Move focus to next toolbar
Move focus to toolbar in browser or Help window

Shift + F8

Open Properties toolbar or Properties dialog box Cycle through open documents (when focus is on document pane)

Ctrl + I Ctrl + F6

Move focus to next oating panel or open dialog box

Alt + F6

Move focus to next eld or item in the document pane
Tab or Right Arrow key Shift + Tab or Left Arrow key spacebar or Enter Shift + F10 Escape Shift + Ctrl + W
Move focus to previous eld or item in the document pane
Activate selected tool, item (such as a movie or bookmark), or command Open/Close context menu Close an open menu, context menu, or dialog box Close all windows
Move focus to next tab in a tabbed dialog box

Ctrl + Tab

Move to next search result and highlight it in the document
Select text (with Select Text tool is selected) Select previous/next word (with Select Text tool selected)

Shift + arrow keys

Shift + Ctrl + Right Shift + Command Arrow or Left + Right Arrow or Arrow key Left Arrow key Ctrl + Right Arrow Command + Right or Left Arrow key Arrow or Left Arrow key
Move cursor to next/previous word (with Select Text tool selected)

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Keys for working with navigation tabs
Task Open/close Navigation pane Move focus between Navigation pane and document pane Windows F6 Shift + F6 Mac OS F6 Shift + F6 Tab
Move focus to next element of the active navigation tab: Trash Can, Options menu, Close box, tab Tab contents, and tab Move to next navigation tab and make it active (when focus is on the tab) Up and Down Arrow keys
(no Mac OS equivalent) (no Mac OS equivalent)
Move to next navigation tab and make it active (when focus is anywhere in the Navigation pane) Ctrl + Tab
Expand the current bookmark (focus on Bookmarks tab)
Right Arrow key or Right Arrow key or Shift + plus sign Shift + plus sign (+) (+) Left Arrow key or minus sign (-) F2 Shift + * Forward Slash (/) Tab or Down Arrow key Shift + Tab or Up Arrow key Left Arrow key or minus sign (-) F2 Shift + * Forward Slash (/) Down Arrow key
Collapse the current bookmark (focus on Bookmarks tab)
Rename selected bookmark Expand all bookmarks Collapse selected bookmark Move focus to next item in a navigation tab