Use of approved DECT equipment
This DECT telephone is designed to be used with a private automatic branch exchange (PABX) without an ALCATEL wire. The CE symbol means that this product is compliant with current Community directives, more especially the following directives: Electromagnetic Compatibility 89/336/CEE (low voltage) 73/23/CEE (R&TTE) 1999/5/CE Pursuant to directive 1999/5/CE (R&TTE) published in the Official Journal of the European Community of April 7, 1999, these items of equipment use the DECT harmonized frequency spectrum and can be used in all the countries of the European Community, in Switzerland and Norway. No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned.

Operating conditions

This terminal and the supporting radio equipment have been designed for use with an Alcatel OmniPCX Office system and have been officially approved for private use between wireless telephones via the associated private exchange The following conditions must be respected, notably concerning the use of radioelectric frequencies: DECT equipment can only be used to establish links between fixed points if these links are temporary and the equivalent isotropically radiated power at the antenna is less than 250 mW The conditions of access to a DECT equipment telepoint network shall be stipulated by contract with the attendant of the authorized telepoint network concerned.
The power outlet used must be close to the charger/holder and easily accessible, so that it can be used as a way to turn power on or off. Switch off the telephone before changing the battery. Do not expose your telephone to severe conditions (rain, sea air, dust, etc.)
Correct operation of your telephone is not guaranteed at temperatures outside the range 10C to +45C You must not switch on or use your telephone near gas or inflammable liquids. A volume level that is too high can cause irreparable loss of hearing. Adjust the sound volume of your handset to a reasonable level.

Your telephone

Status icons Battery charge level: Message(s) waiting (flashing) Programmed callback time Call forwarding activated Ringer active Ringer deactivated Radio reception quality: Vibrator active

Call icons

Making a call Answering a call In conversation Call on hold Access the directory feature Transferring a call Switching to DTMF signals Setting up a conference Forwarding your calls to your voice message service Place a call on hold Parking an external communication

MARTIN Paul Wed 24 May 16:30
Switch the screen on again Erase a character Return to previous menu Delete an entire field (long press)
Hang up Return to first screen Switch off ringer Lock/unlock keypad (long press)
Company directory Customizing your telephone (long press)

Microphone

Back-lit screen (in colour for the 400 DECT) The screen switches off automatically after a few seconds of inactivity. To turn it back on, press the key C.

Headset jack (400 DECT)

Green steady: handset charging Green fast flashing: outside the radio field Red slow flashing: message present
Adjust audio volume Access MENU Confirm Display next selection of a list (up, down, left, right)
Lift the receiver Redial (long press) : Auto call back Broker call (single-line terminal)
Activate/deactivate loudspeaker (400 DECT) Activate/Deactivate the vibrating ringer (long press)
Switch on / off (long press) Rapid access to ringer adjustment
Display and corresponding icons
Your Reflexes telephone set features a display consisting of one line of icons and two lines of 16 alphanumerics characters.

Status icons

Battery charge level: Message(s) waiting (flashing) Programmed callback time Call forwarding activated Vibrator active Ringer active Ringer deactivated Radio reception quality:
The status icons are displayed on the welcome screen and indicate the status of the telephone.
You can obtain details on the status icons from the tooltips that appear on the welcome screen when you use the navigator:

Battery full power

1 Display and corresponding icons

1.2 Shortcut keys

All features described here below can be accessed by a long press on specific keys (OK: It provides access to all the features available on your system. Directories: manage your personal directory and access the company directory. Redial: Auto call back Forward: forward your calls to another number. Mailbox: consult and send voice and text messages. Call pick-up: answer a call intended for another telephone. Appointment: program a callback time. System lock: prohibit outgoing calls and modification of the programming. Customizing the telephone: program your voice mailbox, select the ringer tune, language, etc. Adjustment: Adjust the basic features of your telephone (preferences) System selection Installation
Making a call Incoming call - ringing Call in progress Call on hold Access the directory feature Transferring a call Switching to DTMF signals Setting up a conference Place a call on hold Parking an external communication
* In the event of a multiple call, the icons are given indices to represent the different parties
1.4 How to read this guide

Access the menus

Move the navigation key up or down

Move the navigation key to the left or right.
Use the keypad to enter digits and letters
Description of an action or context.
Important information These symbols can be supplemented by small icons or texts. All default or customized feature codes are given in the table of codes in the appended sheet The features described in this manual and indicated with an asterisk (*) can only be accessed with some software versions.

Getting started

Installing the battery pack Installing the battery pack
Position the battery 'connectors' side as shown in the drawing (A). Terminate the installation of the battery in its compartment by pressing as shown in the drawing (B).

Replace the cover.

To remove it

Lift up the cover.

Remove the battery from its compartment as shown in the drawing.

2 Getting started

2.2 Charging your telephone battery
Plug the charger into an appropriate electrical outlet and place the terminal into its charger slot. The telephone LED is green when charging.
'Dual Desktop' charger: position the battery as shown in the drawing: 1- place the battery in the cradle, 2- press down backwards until it clicks into place
Recharge your telephone battery regularly. The telephone can be on or off when recharging the battery. If the telephone is to remain unused or out of its charger for several weeks, remove the battery and store it separately. * the battery charge time is 3.5 h. The two-colour indicator lamp on the dual charger gives the following indications : Off: No backup battery. Red: Backup battery on charge. Green : Backup battery charged. Switch off the telephone before changing the battery.
Switching on your telephone

switch on (long press)

wait a few seconds (about 3s).
your telephone is switched on
If the display fails to light up or the battery icon is flashing, recharge the battery. If the radio reception icon doesnt appear on the telephone display : Check that youre in an area covered (if youre not, move close to a radio terminal). Check that the telephone is properly installed in the system (consult the PABX manager). If the display indicates: 'System 1 Auto install ?', see paragraph 'Registering the telephone' or contact your installation technician. Switching off your telephone: Press the switch on/off key (long press). (Switch the station on or off: )

Sophie inconversation Transfer 2ndCall SendMFCode Conference ManualHold Parking
Call in progress Slot for second call (reception of a call : waiting : ) Common standby Directory

/ call

Press to perform the transfer Put through a second call Voice frequency Call transfer: Camp-on (external call)

10 VMU transfer

Placing a call on hold (HOLD)
Paul inconversation Transfer

you are on call

the first call is placed on hold

Making a second call

calling a second person
You can also call a second party by selecting the icon or 2nd call text, or else by using your personal directory or the company directory.

Answering a second call

You are on call and a party is trying to contact you:
Paul iscalling John inconversation Transfer
the callers name is displayed for 3 seconds, and a beep is sent

hang up the ongoing call

Over 3 seconds, move with the navigate-left-right key to the receiving a second call icon, to see the identity of the second caller (and off-hook if necessary) ( navigate-left-right : , Receive second call : , Lift the receiver : )
Switching between two calls (Broker call)
During a call, to recover the party on hold:
Paul inconversation Transfer John inconversation Transfer
press the line key with icon to recover the call on hold
You can establish the identity of the waiting call without taking it by using the navigate-left-right key. (navigate-left-right : )

John onhold Retrieve?

press the line key with icon to recover press the line key with icon to the call on hold recover the call on hold

Transferring a call

To transfer your call to another number:

Paul inconversation

select the 'transfer' function select 'transfer'
After dialing the destination number, you can transfer the call directly without waiting for your party's reply by validating the 'Transfer' option.You can initiate the transfer by using the icon or the 'Transfer' text.The transfer between two external parties and the transfer by pressing the hang-up key depend on the system configuration.

4 During a call

Transfer a call to the voice mailbox of an absent party
During the call, you want to transfer your party to the voice mailbox of another party.
Paul inconversation Transfer Paul inconversation Trf>VMU
you are on a call with the destination number

number of second party

Three-way conference with internal and/or external parties (conference)
During a call, a second call is on hold.
select the 'conference' feature
To cancel the conference, press the OK key. This will put you back to the other party.

Placing an outside call on hold (parking)
You can park an outside party in order to take the call on another set.
0612457845 inconversation Transfer 0612457845 inconversation Park call?
you are holding an external call
select the 'parking' icon
Your party is parked and hears the hold melody. To recover your parked call:
select the feature 'call pick-up'

Parking OK?

select the icon 'reconnection (call park)'
0612457845 inconversation Transfer
dial the number of the set that originated parking
If the parked call is not recovered within a preset time (by default 1 minute 30), it is directed to the attendant.

Store a number*

To store the displayed number in the personal directory while on a call:
confirm access to '->pers sp dial'

123 Name?

select the desired position

MARTIN

enter the name*

confirm (twice)

*T key in the name: the keys in the keypad include letters that you can display by pressing them successively. Example: press '8' twice to display the letter 'U'.

Sharing

Answering a night or a general bell
When the attendant is absent, incoming external calls are forwarded to a general bell. You can answer these calls:
select the 'pick-up' feature

AnsGenBell OK?

select the 'answer general bell' feature

confirm to take the call

Individual pick-up
You hear a telephone ringing in an office where no-one can answer. If authorized, you can answer the call on your own telephone.

123 Number?

Pick-upInd OK?
confirm access to 'terminal call pick-up'
enter number of ringing telephone
If the telephone ringing is in your own pick-up group:

Pick-upGrp OK?

select the 'group call pick-up' icon
The system can be configured to prevent call pick-up on certain telephones.

Hunt groups

Hunt group call: Some extensions can be associated to form a group. You can contact any one of them by dialing the group number. Belonging to a group does not affect the handling of speed dials. A specific telephone within a group can always be called by using its own number. Temporary exit from your hunting group:
Display of exit acceptance
code of the 'group exit' feature your group number lift the receiver

Return into your group:

Display of exit cancellation
code of the 'return to group' feature group no. lift the receiver

Diverting hunting group calls
Diversion acknowledgement is displayed
You can forward your own group calls:
code of the 'group call forwarding' feature
no. of forwarding telephone
To cancel this feature, refer to chapter 6 'Cancelling all forwardings'.

5 Sharing

5.5 Sending a written message to an internal party
select the 'mail' feature

Number?

0 Text mail OK?
select the 'text mails' icon

dial number to be called

CALL ME BACK OK?
select the message to be sent
The following 27 predefined messages exist: 1 Call me back 15 MEETING ON xx.xx.xx (*) 2 Call me back tomorrow 16 MEETING ON xx.xx.xx AT xx : xx (*) 3 CALL ME BACK AT xx : xx (*) 17 Out for a while 4 CALL BACK xx.xx.xx (*) 18 Absent for the rest of the day 5 Call the attendant 19 ABSENT, BACK AT xx : xx (*) 6 Call the assistant 20 ABSENT, BACK ON xx.xx.xx AT xx : xx (*) 7 I will call back at _:_ (*) 21 ON VACATION, BACK ON xx.xx.xx (*) 8 Use paging 22 External meeting 9 Please retrieve your fax 23 EXTERN MEETING, BACK ON xx.xx.xx (*) 10 Please retrieve your mail 24 I am in room nr __ (*) 11 Please cancel your forwarding 25 In a meeting - do not disturb 12 Visitors are waiting 26 At lunch 13 You are expected at reception 27 Indisposed 14 MEETING AT xx : xx (*) (*) Messages to be completed using numeric keypad If selected message has to be completed:

CALL BACK XXXXXXXX OK?

CALL BACK. OK?
confirm access to the message to be completed

complete the message

When editing a message to be completed you can use the delete key to delete any characters key ined. (delete : C )
Sending a copy of a voice message

1 voice mail OK?

confirm access to the 'mail' feature
to access the voice mailbox

Readamsg New 1 Old 4 OK?

personal code
select the message to copy
01/10 May 9:15 Send copy?

123 Number? 123

01/Confirm?
number or name of the recipient or list

Sendcopy OK?

* To record a comment

Reccomment OK?

Record OK?

Recording. Stop?

start recording

recording in progress

Pleaseconfirm OK?
While recording a comment you can select other features using the navigate-up-down key (navigate-up-down : )
Sending a recorded message to a number/a distribution list
confirm access to the voice mail

Sendamsg OK?

no. or name of the recipient or the list (000 - 050)*
* Distribution lists: 000: the message is sent to all voice mailboxes 001 to 050: the message is sent to a group of voice mailboxes

Diverting calls to another number (immediate forwarding)
The number can be your home, cell or mobile, voice message, or an internal extension (attendant, etc.).

DivImm OK?

confirm access to immediate forwarding
You can continue to make calls while your telephone is forwarded. General remark concerning forwardings: you can only activate a single forwarding on your telephone. Programming a new forwarding will cancel the previous one.
Different types of forwardings Example of forwarding on busy Different types of forwardings
) When you are on call, all your calls are forwarded to the number you choose. Your telephone is momentarily inaccessible to all incoming calls. Your calls follow you when you are at another set. Your calls are forwarded to your portable radio paging receiver.
You can initiate different types of forwarding from the call forward list. (Call forward list : Div Busy Div DND Div Follow Div to Pag
Example of forwarding on busy

DivBusy DivDND DivFollow

select the 'list of forwardings' icon
confirm access to forwarding on busy
Cancelling all forwardings

DivCancel OK?

select the 'diversion cancellation' icon

(Message :

Consulting messages left while you were away
When you have received a message, the voice mailbox icon flashes on the display.

2 Text mail OK?

May 16:30 2/4 Read a msg?

<Message> Call

select the desired message

confirm to read it

read the message
While the message is being read you can select other features with the navigate-up-down key. (navigate-up-down : )
Programming your telephone
Initializing your voice mailbox
You can use the Message icon on the welcome screen to initialize your voice mailbox. (Message : )

Initial your voicemail

Enter your password and record your name following the spoken instructions.
Your personal code is used to access your voice mailbox and to lock your telephone.
Customizing your voice greeting
You can replace the greeting message by a personal message.

Mbxgreeting OK?

Greeting:Dfault Custom?
select the 'voice-mail acceptance'

While recording the message you can select other features with the navigate-up-down key. (Navigate-up-down : )
7 Programming your telephone
To go back to the default message

Mbxgreeting OK? Default?

select the 'default message' icon
Modifying your personal code

useroptions OK?

Password OK?
confirm access to 'options'

123 Old password?

select the 'password' icon

enter the old password

123 New password?

enter the new password

Until your voice mailbox is initialised, the password is 1515. Each digit of the code is symbolized by an asterisk.
Adjusting the audio features
You can choose the ring melody of your telephone (6 options) and adjust the audio volume (4 levels). A progressing ringing tone (meeting mode) can be used.

Choose the tune:

phoneset OK?

Ring.Melody OK?

select the setting icon ;

select the 'melody' icon

Melody1 Melody2 Melody3
select the melody of your choice
Adjusting the ringer volume:

Ring.level OK?

select the setting icon

select the 'volume' icon

Level1 Level2 Level3
select the volume of your choice
Activate the buzzer or the ringer

long press

vibrator activated and ringer disabled
vibrator disabled and ringer activated
This key can be used to switch rapidly from the ringer to the vibrator and vice-versa.
Choosing the ringer melody
You can choose from 5 different melodies for your terminal ringer.(Switch the station on or off: OK ,: )

Switch off the set?

Switch off the telephone Activate/disable the vibrator Activate/disable the ringer Activate/disable meeting mode (progressive ringing) Lock/Unlock keypad Press the OK key to confirm (OK : )

Activating headset mode

This mode allows you to answer calls automatically (without doing anything) and to direct the call to the external headset.

Headsetmode OK?

select the 'headset mode' icon

Utilization of the telephone in GAP mode can lead to featureal limitations for which no claims will be considered under the terms of the warranty.
Registering the telephone on other systems
The telephone can be declared on several systems (maximum of 5). Note: the input is usually reserved for use with your main ALCATEL system. You can select the other inputs to register the telephone under another system (ALCATEL or other system). To make a new registration, when the telephone has already been registered on one or more systems, proceed as follows: 1. Prepare your system for registration (see the system installation manual or consult your installation manager). 2. When the system is ready:

Password?

select the 'installation' feature
enter the installation password (314987)

123 SYSTEM 2

SYSTEM 1 SYSTEM 2 SYSTEM 3

Install Edit name

select a system

select 'install'

Before installing your DECT set, please contact your administrator to know which frequency band you need to declare. 3. You have two subscription possibilities: a- If the system does not use an AC code

. Launch Subscription?

launch subscription;
If the registration operation runs correctly (Subscription accepted), the telephone is ready for use, and the radio coverage icon appears. If the registration operation has not been successful, the station proposes launching the subscription again.
Depending on the type of system concerned, registration may require one or more additional operations on the system. Selecting your telephone system Your telephone can be programmed to feature on 5 different DECT systems (ALCATEL or GAP).
select the 'system' feature
SYSTEM 1 SYSTEM 2 Lock to any
select the desired input (the chosen option is indicated by the radio button with a central dot)
The selection is retained even after switching the telephone on/off. The selection of a specific system (SYSTEM.) forces operation on a specific system. This selection must be changed if one wishes to change system. Selecting 'Lock to any' enables the telephone to connect automatically when it enters a system coverage zone. If the systems programmed in the telephone have common coverage zones, the telephone selects the first system found.

Accessories

Chargers
The 'Basic Desktop' charger includes: 1. a telephone support, 2. a mains cable, via an AC/DC adaptor.
The 'Dual Desktop' charger includes: 1. a support with : - a place for the telephone, - a place for an additional battery, - a charge indicator light for the additional battery. 2. a mains cable via a AC/DC adaptor.

Fixing a charger on a vertical surface
The metal shielding plate under the chargers can be dismounted, enabling you to fix the charger on a vertical surface (see figure), contact your installer

Assembling two chargers

The metal shielding plate under the chargers can be dismounted and may be used to assemble two chargers together (see figure). This assembly can also be fixed on a vertical surface, contact your installer
Characteristics of the mains power adapter
Input: 100/240 V - 50/60 Hz Output: 7.5 V - 0.38 A The power outlet used must be close to the charger/holder and easily accessible, so that it can be used as a way to turn power on or off.
Presentation of the battery pack
300 DECT 135 hours 15 hours 400 DECT 135 hours 13 hours
Autonomy of your telephone On standby in the radio coverage zone In continuous call Initial charge:
Place the telephone in the charging holder

Battery icon flashing

On charge (minimum 3 or 5 hours)
Battery is fully charged (steady)
Maximum battery performance is only reached after around 10 charge/discharge cycles. These batteries contain polluting substances: do not dispose of them in a dustbin - take them to a specialized collection point.

10 Accessories

10.4 Headphone / external microphone
The side of the telephone features a headphone / external microphone socket. Contact your retailer to find out the characteristics of the various headphone models.

Cleaning your telephone

Your telephone does not require any particular servicing. However, it may be cleaned using a soft, damp cloth. Do not use soap or detergent that would risk altering the colours or damaging the surface of the telephone.
Transporting and protecting your telephone
To avoid losing your telephone, get into the habit of clipping it onto your belt. Your telephone can also be carried in a protective case. Various models of carrying case are available. Ask your installation technician for information. It is vital to use the special protective carrying case if your telephone is to be used in an industrial environment (presence of dust, filings, vapours of diverse origins and risk of being dropped). If the telephone is used with a carrying case, the belt clip must be removed.

Glossary

Broker call: Function enabling the user to switch back and forth between several simultaneous calls. Call transfer: Function enabling a call to be transferred to another telephone within the system. Common directory: This directory contains all the speed-dial numbers accessible to the users of the Alcatel system. Conference: The conference feature allows the user, in contact with two parties, to set up a three-way conference. DECT: European cordless telephone standard: Digital Enhanced Cordless Telecommunication. DECT telephone: cordless telephone complying with the DECT standard. GAP (Generic Access Profile): Specific operating mode defined in the European DECT standard. The telephone GAP mode is a basic and simplified form of operation compatible with other DECT GAP systems (other PBX or indoor relay). Hunting groups: Several telephones grouped under one directory number. A call to this number is directed to one of the free telephones within the group. Intrusion: Function allowing intrusion into a call between two parties. Personal assistant: This facility enables the caller to avoid having to leave a message in the voice mailbox and directs him/her to an extension number, an outside number, a mobile or the switchboard. Parking: This feature places an outside call on hold, for subsequent recovery on another authorised extension within the system. Password This password controls access to the programming and terminal locking features by the user (default password: 1515). Personal directory: This directory contains the personal numbers of the user of a terminal. Pick-up group: This feature enables you to answer a call ringing on another terminal. Calls can only be picked up within the pick-up group. Broker call During a call, DTMF codes are sometimes required. These codes are used when a user wants to consult a voice server, access a PABX or remotely consult an answering machine.
Declaration of compliance
We, Alcatel-Lucent Enterprise, hereby declare that we assume the Alcatel-Lucent 300 DECT Handset and Alcatel-Lucent 400 DECT Handset to be compliant with the essential requirements of Directive 1999/5/CE of the European Parliament and Council. This equipment uses the DECT harmonised frequency spectrum and can be used in all the countries of the European Community, Switzerland and Norway.No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned. This device has been designed and manufactured not to exceed the SAR (Specific Absorption Rate) radio frequency power transmission limits established by the different countries concerned. The SAR value measured is equal to 0.061 W/kg (the globally accepted maximum limit being 1.6 W/kg) Consumption in standby: 20 mW. The labels and icons presented in this document are not contractually binding and may be modified without prior warning. The labels and icons displayed on your phone depend on the system to which you are connected and may differ from those specified in this document. Any unauthorised modification to the product shall render this declaration of compliance null and void. A copy of the original of this declaration of compliance can be obtained by post from : Alcatel-Lucent Enterprise - Technical Services - Approvals Manager 1, route du Dr. Albert Schweitzer F 67408 Illkirch Cedex - France

Information relative to the environment This symbol indicates that at the end of its life, this product should be subject to special collection and disposal in member countries of the European Union, as well as in Norway and Switzerland. By ensuring this product is disposed of correctly, you will help to conserve natural resources and help prevent potential negative consequences to the environment and human health which could otherwise be caused by inappropriate disposal of this product. For further details about recycling this product, please contact the supplier who sold you the product.
MU60370USAA-O600ed01-2406

Registering the telephone. p.46
9.1 9.2 Registering the telephone on a system for the first time. p.46 Registering the telephone on other systems. p.48

Accessories. p.51

10.1 10.2 10.3 10.4 10.5 10.6 Chargers. Characteristics of the mains power adapter. Presentation of the battery pack. Headphone / external microphone. Cleaning your telephone. Transporting and protecting your telephone. p.51 p.52 p.52 p.53 p.53 p.53
Glossary. p.54 Declaration of compliance. p.55

Precautions for use

Coverage area

howtoc

The DECT functions provided by your Alcatel-Lucent system allow user mobility management via DECT cordless telephones. Radio coverage of the Alcatel-Lucent system is ensured by a network of radio terminals. The coverage area of a radio terminal is called a cell. Mobility: A user can make or receive calls in any cell. Radio transfer: This function enables the user to move during a conversation and go from one cell to another. The transfer takes place automatically and has no effect on the conversation. In some cases, slight crackling may be audible at the moment of transition.
Use of approved DECT equipment
This DECT telephone is designed to be used with a private automatic branch exchange (PABX) without an Alcatel-Lucent wire. The CE symbol means that this product is compliant with current Community directives, more especially the following directives: Electromagnetic Compatibility 89/336/CEE (low voltage) 73/23/CEE (R&TTE) 1999/5/CE Pursuant to directive 1999/5/CE (R&TTE) published in the Official Journal of the European Community of April 7, 1999, these items of equipment use the DECT harmonized frequency spectrum and can be used in all the countries of the European Community, in Switzerland and Norway. No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned.

Operating conditions

The following conditions must be respected, notably concerning the use of radioelectric frequencies: DECT equipment can only be used to establish links between fixed points if these links are temporary and the equivalent isotropically radiated power at the antenna is less than 250 mW. This telephone is specially designed for use with an Alcatel-Lucent system such as is described in the manual. As this telephone complies with the GAP standard, it can be used in simplified mode on another DECT/GAP system (other PABX or private residential base station). Utilization in GAP mode involves a particular mode of operation that can lead to functional limitations for which no claims will be considered under the terms of the guarantee. Switch off the telephone before changing the battery. Do not expose your telephone to severe conditions (rain, sea air, dust, etc.). Correct operation of your telephone is not guaranteed at temperatures outside the range 10C to +45C.Between -5C and -10C the display may not be readable. This is a temporary phenomenon and does not affect the performance of your telephone in any way. A volume level that is too high can cause irreparable loss of hearing. Adjust the sound volume of your handset to a reasonable level. You must not switch on or use your telephone near gas or inflammable liquids.

Making a call Receiving a call In conversation Call on hold* Accessing the directories Transferring a call Switching to DTMF signals Setting up a conference Additional options (Other call, Park, Record, Forbid Wait, etc.) Call duration and cost
* In the event of a multiple call, the icons are given indices to represent the different correspondents

Getting started

Installing the battery in the telephone Installing the battery in the telephone
Position the battery 'connectors' side as shown in the drawing (A). Terminate the installation of the battery in its compartment by pressing as shown in the drawing (B).

Replace the cover.

To remove it

Lift up the cover.

Remove the battery from its compartment as shown in the drawing.
Charging your telephone battery
Connect the charger and place the telephone in the charging holder. The telephone LED is green when charging.
'Dual Desktop' charger: position the battery as shown in the drawing: 1- place the battery in the cradle, 2- press down backwards until it clicks into place
Recharge your telephone battery regularly. The telephone can be on or off when recharging the battery. If the telephone is to remain unused or out of its charger for several weeks, remove the battery and store it separately. * the battery charge time is 3.5 h. The two-colour indicator lamp on the dual charger gives the following indications : Off: No backup battery. Red: Backup battery on charge. Green : Backup battery charged. Switch off the telephone before changing the battery.

2 Getting started

2.3 Switching on your telephone

switch on (long press)

wait a few seconds (about 3s).
your telephone is switched on
If the display fails to light up or the battery icon is flashing, recharge the battery. If the radio reception icon doesnt appear on the telephone display: Check that youre in an area covered (if youre not, move close to a radio terminal). Check that the telephone is properly installed in the system (consult the PABX manager). If the display indicates: 'System 1 Auto install ?', see paragraph 'Registering the telephone' or contact your installation technician. Switching off your telephone: Press the switch on/off key (long press). (switch on/off: )

Accessing the MENU and navigating
The MENU is accessible from the welcome screen by pressing the OK key. (OK :

123 123

Accessing the functions:

Fwd Immediate Voice Mail

select a function in the menu
you can move horizontally along the various icons within the function

Using your telephone

Making a call
John inconversation Transfer

send the call

hang up
To make an external call, dial the outside line access code before dialling your correspondent's number.
Calling from your personal directory

Personal Dir Phone Book

select the 'directories' function
validate access to the 'personal directory'

1-JOHN 2-PAUL

select the name of the person you wish to call

3 Using your telephone

3.3 Calling your correspondent by name (company directory)

quick access

123 Name
select 'company directory'
enter the first letters of the name, name-first name or the initials of your correspondent
Name Initials Name & 1stName
select the type of search you want (last name, last name and first name* or initials*)
select the name from the displayed list
* Name must be entered in format name/space/first name.

Receiving a call

Sophie iscalling
Sophie inconversation Transfer

you are receiving a call

lift the receiver
The ringer does not ring if:. the vibrator is active, the vibrator active icon is displayed on the screen saver. the ringer is disabled, the ringer disabled icon is displayed on the screen saver. Disabling the ringer: Press the hang up key when your telephone rings: it is still possible to answer by pressing the unhook key. (hang up: , lift the receiver: )
Redialling Redialling the last number dialled (redial):

long press

Call back on the last 8 number dialled:
select the 'redial' function

1-. 2-. 3-.

select the no. in the last ten issued
Requesting automatic callback if internal number is busy
The telephone of the internal correspondent you are trying to contact is busy, and you want the person to call you back as soon as they are free.

Sophie Pleasewait Call Back

confirm the function

To cancel the automatic callback request, enter the 'Cancel automatic callback' function code.

3.7 During a call

During a call and without losing the connection, there are several ways to access the options offered by your system, using: the list of icons at the top of the screen the list of items at the bottom of the screen
Sophie Conversation Transfer Conference Directories Supervis List Send MF Enquiry Call Record Trace Park Forbid Hold On Call Duration
Call in progress Slot for second call (reception of a call: Transfer call transfer

ou call waiting:

Directory Supervision Voice frequency Additional options (Other call, Park, Record, Forbid Wait, etc.)
Example: sending DTMF signals
During a call, you sometimes have to send DTMF signals, for example, for a voice message service, an automatic switchboard or when remotely consulting an answering machine:
0123456789 inconversation Transfer
0123456789 inconversation Send MF

in conversation

select the 'voice frequency' icon
0123456789 inconversation Enquiry Call
0123456789 inconversation De-activate MF
all digits dialled are then sent in dtmf
to disable the function, use the browser to select and activate the 'disable voice frequency' function

During a conversation

Make a second call
Paul inconversation Transfer

dial the number

the first call is on hold
Recover the correspondent on hold

your telephone rings

recover the correspondent on hold
You can also initiate a second call by first validating the 'Other call' option and using the personal directory or the company directory.

Receiving a second call

You are in conversation and a correspondent is trying to contact you:
Paul iscalling John inconversation Transfer
the callers name is displayed for 3 seconds, and a beep is sent
Over 3 seconds, move with the navigate-left-right key to the receiving a second call icon, to see the identity of the second caller (and off-hook if necessary)
Switching between two calls (Broker call)
During a call, to recover the correspondent on hold:
Paul inconversation Transfer John inconversation Transfer
You can establish the identity of the waiting call without taking it by using the navigate-left-right key.

John onhold Retrieve?

display the correspondents identity

Transferring a call

After dialling the destination number, you can transfer the call directly without waiting for your correspondent's reply by validating the 'Transfer' option.You can initiate the transfer by using the icon or the 'Transfer' text.The transfer between two external correspondents and the transfer by pressing the hang-up key depend on the system configuration.

dial the destination number
you are in conversation with the destination number
Paul Conversation Transfer
select the 'transfer' function select 'transfer'
After dialling the number of the recipient, you can transfer your call directly without waiting for your correspondent to answer by selecting 'Transfer'. You can initiate the transfer by using the 'Transfer' icon or text. The transfer between two external correspondents and the transfer action by the on-hook key depends on the system configuration.
Three-way conference with internal and/or external correspondents (conference)
During a conversation, a second call is on hold:
Paul inconversation Transfer Paul inconversation Conference

select 'conference'

John Paul End Conference
you are in conference mode
Cancel conference and return to first correspondent (if conference is active):
After the conference, to leave your two correspondents talking together:

John Paul Transfer

4 During a conversation
Placing an outside call on hold (parking)
You can park an outside correspondent in order to take the call on another set.
0612457845 inconversation Transfer 0612457845 inconversation Park
you are holding an external conversation
select the 'parking' icon

number to be called

Your correspondent is parked and hears the hold melody. If you on-hook without entering the number of a call park destination set, the call will be parked on your set. To recover your parked call:

Call My services

select 'guide'

select 'services'

Fwd services DND/locking/VG Pick up services
Ext pick up Night pick up Park/retrieve
0612457845 inconversation Transfer

select 'call pickup'

select 'call park/retrieve'

you are in conversation

If the parked call is not recovered within a preset time (by default 1 minute 30), it is directed to the operator.

Sharing

Answering the general bell
When the operator is absent, incoming external calls are diverted to a general bell. You can answer these calls:
Group pick up Ext pick up Night pick up
select 'answer night forwarding'

Call pick-up

You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.
If the telephone ringing is not in your pick-up group:
Dial a Number Personal Dir Phone Book
select 'individual call pickup'

select 'dial'

enter number of ringing telephone
If the telephone ringing is in your own pick-up group:
select 'group call pickup'
The system can be configured to prevent call pick-up on certain telephones.

5 Sharing

5.3 Hunting group
Hunting group call: Some extensions can be associated to form a group. You can contact any one of them by dialling the group number. Belonging to a group does not affect the management of direct calls. A specific telephone within a group can always be called by using its own number. Temporary exit from your hunting group:/Return into your group:

Pick up services Please wait DND/locking/VG
Ith service Hunting grp in Hunting grp out

select 'misc. services'

select 'leave group' or 'join group'

your group number

Sending a written message to an internal correspondent
select the 'mail' function

0 Text mail

Send a Message ?
select the 'text mails' icon
123 Addressee ? Dial a Number Personal Dir Phone Book

confirm

123 Confirm ? Sophie
dial the number of your correspondent (dial, directories, last numbers dialled.)
Fixed Messages Prg Messages New Message
follow informations displayed on the screen
select the type of message to send
If selected message has to be completed:
CALL BACK XXXXXXXX OK? CALL BACK. OK?
confirm access to the message to be completed

complete the message

When editing a message to be completed you can use the delete key to delete any characters key ined. (delete : C ). The browser lets you move the cursor in an input field.
Send a voice message copy

1 voice mail OK?

select the 'mail' function;
confirm access to the voice mailbox
Listen to the message to send and follow the voice guide instructions

personal code apply

Sending a recorded message to a number / a distribution list
confirm access to the voice mail
follow the instructions of the voice guide

Keep in touch

Diverting calls to your voice mailbox
select the 'diversion' function
select the 'diverting to your voice mailbox' icon
Consulting your voice mailbox
When you have received a message, the Message icon is displayed on the welcome screen. (Message : ) The red LED on your telephone flashes to indicate there is a message.

1 new message

1 voice mail

personal code

Program your associate number
The associated number can be a phone set number, the voice mail number or the pager number. It can be used as overflow number.

confirm to read it

Malvei
from the options menu, you can erase the message, callback the message sender, answer the message or read the next message
confirm access to 'options'

read the message

Programming your telephone
Initializing your voice mailbox
You can use the Message icon on the welcome screen to initialize your voice mailbox. (Message : )
enter your temporary password

enter your new password

record your name

end of recording

Modifying your personal code
Your personal code is used to access your voice mailbox and to lock your telephone.
Associate Overflow Password
select the 'customizing your telephone' function

select 'password'

Old password :.

New password :.

enter the old password
enter the new password (twice)
As long as your voice mailbox has not been initialized, personal code is 0000. Each digit of the code is symbolized by an asterisk.
Adjusting the audio functions
You can select the ring tone for your telephone (6 choices) and adjust its volume (4 levels).

Melody1 Melody2 Melody3

select 'ring tone'
select the melody of your choice

Choose the tune:

Adjusting the ringer volume:

Level1 Level2 Level3

select the 'volume' icon
select the volume of your choice
Activate the buzzer or the ringer:
vibrator activated and ringer disabled
vibrator disabled and ringer activated
This key can be used to switch rapidly from the ringer to the vibrator and vice-versa.
7 Programming your telephone
Rapid customizing of the ringer:
Depending on your activity, the ringer settings can be modified via a quick press on the switch on/ off key followed by the OK key.(switch on/off : , OK : )

Switch off the set?

Switch off the telephone Activate/disable the vibrator Activate/disable the ringer Activate/disable meeting mode (progressive ringing) Lock the keypad Press the OK key to confirm (OK : )

Activating headset mode

This mode allows you to answer calls automatically (without doing anything) and to direct the call to the external headset.
select the 'adjustment' function
Keypad beep Warning beep Headset
position the cursor on 'headset'

activating headset mode

Adjusting your telephone functions
Ringing Keypad beep Warning beep
select the function* you want to activate or disable

activate / disable

return to idle
*You can activate or disable the following functions: The telephone lights up when you press a key Lighting The telephone rings when a call is received Bell The buzzer goes off when a call is received Buzzer The phone bleeps each time you press a key Keypad bleep The phone will bleep each time it detects an error Error bleep The phone bleeps if the radio link can no longer be detected Outside area bleep Screen proposed after an idle period Standby screen activating or deactivating headset mode Headset
Adjusting screen brightness

Contrast: 3/5

select the 'contrast' icon
increase or decrease the contrast

7.7 Selecting language

Deutsch Franais English
select the 'language' icon
select the language of your choice
The initial language selection is made automatically by the system.
Programming your personal directory
Your personal directory can contain up to 10 numbers.

123 Paul

Call Modify Create
position the cursor on an existing record

123 Name?

select the option 'create'

123 Number?

MARTIN

0123456789

enter the name

enter the number

To key in the name: the keys in the keypad include letters that you can display by pressing them successively. Example: press '8' twice to display the letter 'U'.
Modifying a card in the personal directory
select the card to be modified

modify the name

modify the number
Use the browser to position on the character or digit to modify. To delete a character, briefly press the delete key. ( delete : C ). P65-020.
Erase a record from the personal directory

The calibrated cut-off activates functions such as transfer to another telephone set. To make a calibrated cut-off: Press the 0 key (hold down for a few seconds).
Your directory can contain up to 12 numbers

select the chosen card

1-Edit 2-Delete 3-Call
enter the name (10 characters maximum)
To key in the name : the keys in the numeric keypad include letters that you can display by pressing them successively. Example: press twice in succession on 8 to display the letter 'U'. To insert a pause in a number, press the 1 (hold down for a few seconds). To insert a measured break, press 0 (hold down for a few seconds).
8 Using the telephone in GAP mode
8.8 Modifying a name or number
move onto the letter to be modified
move to the digit to be modified

modify the digit

To delete a character, use the delete key (delete :

Deleting a card

select the card to be deleted

select 'delete'

Customizing and adjusting your telephone

Choosing your melody:

select the 'ringer' function
Adjusting the ringer volume

Volume: 3/4

increase / reduce the volume

Selecting language :

Franais Deutsch English
select the 'language' function
Adjusting screen contrast:
increase / reduce the contrast
*You can activate or disable the following functions: The telephone lights up when you press a key Lighting The telephone rings when a call is received Bell The buzzer goes off when a call is received Buzzer You will hear a bleep each time you press a key Keypad bleep You will hear a bleep each time an error is detected Error bleep Outside area bleep The phone bleeps when the radio link can no longer be detected Screen proposed after an idle period Standby screen
Registering the telephone
Registering the telephone on a system for the first time
For the mobile telephone to function, it must be registered on at least one Alcatel-Lucent or GAP system (registration operation). If when first switched on the display indicates: 'System 1 Auto install ?' your telephone has not been registered on any system; consult your installation technician or proceed as follows: 1. Prepare your system for registration (see system installation guide). 2. When the system is ready, the station always displays the starting screen:

SYSTEM 1 Auto install?

Launch Subscription?
confirm to install the telephone

registration can begin

3. You have two subscription possibilities: a- If the system does not use an AC code

Subscription Running

launch subscription
b- If the system uses an AC (authentication code)

AC Code

. Configure AC code ?

select 'ac'

enter the code

1-. 2-. 2-.

select the region corresponding to your country*
The DECT set can be programmed and can address the 4 specified frequency bands. On installation, the user of a DECT set must declare the set in the appropriate frequency band according to the country in which the user finds himself:
Region 1 Region 2 Region 3
Europe band: 1880 MHz - 1900 MHz
US/Canada band: 1920 MHz - 1930 MHz
South America band: 1910 MHz - 1930 MHz
Region 2 Region 3 Region 4
Asia band: 1900 MHz - 1920 MHz
Before installing your DECT set, please contact your administrator to know which frequency band you need to declare. The registration operation can last up to 2 minutes. If the operation has been done correctly (subscription accepted), the telephone is ready to be used and the radio reception quality icon is displayed. ( Radio reception quality : ) If the registration operation has not been successful, the station proposes launching the subscription again.
Utilization of the telephone in GAP mode can lead to functional limitations for which no claims will be considered under the terms of the warranty.
Registering the telephone on other systems
The telephone can be declared on several systems (maximum of 5). Note: the input is usually reserved for use with your main Alcatel-Lucent system. You can select the other inputs to register the telephone under another system (Alcatel-Lucent or other system). To make a new registration, when the telephone has already been registered on one or more systems, proceed as follows: 1. Prepare your system for registration (see the system installation manual or consult your installation manager). 2. When the system is ready:

Password?

select the 'installation' function
enter the installation password (314987)

123 SYSTEM 2

SYSTEM 1 SYSTEM 2 SYSTEM 3

Install Edit name

select a system

select 'install'

The DECT set can be programmed and can address the 4 specified frequency bands. On installation, the user of a DECT set must declare the set in the appropriate frequency band according to the country in which the user finds himself.
9 Registering the telephone

. Launch Subscription?

If the registration operation runs correctly (Subscription accepted), the telephone is ready for use, and the radio coverage icon appears. If the registration operation has not been successful, the station proposes launching the subscription again.
Depending on the type of system concerned, registration may require one or more additional operations on the system.
Selecting your telephone system Your telephone can be programmed to function on 5 different DECT systems (Alcatel-Lucent or GAP).
select the 'system' function
SYSTEM 1 SYSTEM 2 Lock to any
select the desired input (the chosen option is indicated by the radio button with a central dot)
The selection is retained even after switching the telephone on/off. The selection of a specific system (SYSTEM.) forces operation on a specific system. This selection must be changed if one wishes to change system. Selecting 'Lock to any' enables the telephone to connect automatically when it enters a system coverage zone. If the systems programmed in the telephone have common coverage zones, the telephone selects the first system found.

10 Accessories

Chargers
The 'Basic Desktop' charger includes: 1. a telephone support, 2. a mains cable, via an AC/DC adaptor.
The 'Dual Desktop' charger includes: 1. a support with : - a place for the telephone, - a place for an additional battery, - a charge indicator light for the additional battery. 2. a mains cable via a AC/DC adaptor.
Fixing a charger on a vertical surface
The metal shielding plate under the chargers can be dismounted, enabling you to fix the charger on a vertical surface (see figure), contact your installer

Assembling two chargers

The metal shielding plate under the chargers can be dismounted and may be used to assemble two chargers together (see figure). This assembly can also be fixed on a vertical surface, contact your installer

Accessories

Characteristics of the mains power adapter
Input: 100/240 V - 50/60 Hz Output: 7.5 V - 0.38 A The mains power socket used must be close to the charger/holder and easily accessible, so that it can be used as an 'on/off' facility.
Presentation of the battery pack
300 DECT 233 hours 20,4 hours 400 DECT 233 hours 19,6 hours
The 300/400 mobiles are supplied with an 800 mAh capacity Li-Ion battery. Autonomy of your telephone On standby in the radio coverage zone In continuous conversation Initial charge:
Place the telephone in the charging holder

Battery icon flashing

in charging phase

The battery is charged

Maximum battery performance is only reached after around 10 charge/discharge cycles. These batteries contain polluting substances: do not dispose of them in a dustbin - take them to a specialized collection point.
10.4 Headphone / external microphone
The side of the telephone features a headphone / external microphone socket. Contact your retailer to find out the characteristics of the various headphone models.

Cleaning your telephone

Your telephone does not require any particular servicing. However, it may be cleaned using a soft, damp cloth. Do not use soap or detergent that would risk altering the colours or damaging the surface of the telephone.
Transporting and protecting your telephone
To avoid losing your telephone, get into the habit of clipping it onto your belt. Your telephone can also be carried in a protective case. Various models of carrying case are available. Ask your installation technician for information. It is vital to use the special protective carrying case if your telephone is to be used in an industrial environment (presence of dust, filings, vapours of diverse origins and risk of being dropped). If the telephone is used with a carrying case, the belt clip must be removed.

Glossary

Broker call: This password controls access to the programming and terminal locking functions by the user (default password: 1515). call transfer Function enabling a call to be transferred to another telephone within the system. Common directory: This directory contains all the speed-dial numbers accessible to the users of the France Tlcom diatonis system. Conference: The conference function allows the user, in contact with two correspondents, to set up a threeway conference. DECT: European cordless telephone standard: Digital Enhanced Cordless Telecommunication: DECT telephone: cordless telephone complying with the DECT standard. GAP (Generic Access Profile): Specific operating mode defined in the European DECT standard. The telephone GAP mode is a basic and simplified form of operation compatible with other DECT GAP systems (other PBX or indoor relay). Hunting groups: Several telephones grouped under one directory number. A call to this number is directed to one of the free telephones within the group. Intrusion: Function allowing intrusion into a conversation between two correspondents. Personal assistant: This facility enables the caller to avoid having to leave a message in the voice mailbox and directs him/her to an extension number, an outside number, a mobile or the switchboard. Parking: This function places an outside call on hold, for subsequent recovery on another authorised extension within the system. Password This directory contains all the abbreviated numbers that can be accessed by users of the AlcatelLucent installation Personal directory: This directory contains the personal numbers of the user of a terminal. Pick-up group: This function enables you to answer a call ringing on another terminal. Calls can only be picked up within the pick-up group. Broker cal:l During a conversation, DTMF codes are sometimes required. These codes are used when a user wants to consult a voice server, access a PABX or remotely consult an answering machine.

Declaration of compliance
Declaration of compliance We, Alcatel Business Systems, hereby declare that we assume the Alcatel Lucent 300 DECT Handset and Alcatel Lucent 400 DECT Handset to be compliant with the essential requirements of Directive 1999/5/CE of the European Parliament and Council. This equipment uses the DECT harmonised frequency spectrum and can be used in all the countries of the European Community, Switzerland and Norway.No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned. This device has been designed and manufactured not to exceed the SAR (Specific Absorption Rate) radio frequency power transmission limits established by the different countries concerned. The SAR value measured is equal to 0.061 W/kg (the globally accepted maximum limit being 1.6 W/kg). The labels and icons presented in this document are not contractually binding and may be modified without prior warning. The labels and icons displayed on your phone depend on the system to which you are connected and may differ from those specified in this document. Any unauthorised modification to the product shall render this declaration of compliance null and void. A copy of the original of this declaration of compliance can be obtained by post from : Alcatel Business Systems - Technical Services - Approvals Manager 1, route du Dr. Albert Schweitzer - F 67408 Illkirch Cedex - France Information relative to the environment This symbol indicates that at the end of its life, this product should be subject to special collection and disposal in member countries of the European Union, as well as in Norway and Switzerland. By ensuring this product is disposed of correctly, you will help to conserve natural resources and help prevent potential negative consequences to the environment and human health which could otherwise be caused by inappropriate disposal of this product. For further details about recycling this product, please contact the supplier who sold you the product.

MU60370BSAA-E800ed01