Headset socket (only on models GH and GI)
The headset socket enables a headset (microphone and earphones) to be connected. When the headset is connected, the terminal microphone and earphones are automatically deactivated. Only headsets recommended by Alcatel should be used. If other headsets are used, Alcatel declines all responsibility for the consequences. If a "Headset function" programmed key is available, calls can be received "handsfree".
Symbols corresponding to keys
Communication Incoming call. Communication in progress or call being made (when line keys have been defined). or Service Service activated (steady) or service requiring action (flashing). Communication on hold.
Radio reception Limit of coverage zone (flashing) or poor reception (steady) Reception OK (steady) Battery (no symbol if terminal on charge = fault) Battery discharged or defective (flashing). Battery charged (steady). Battery on charge (flashing).

I N D E X

Absence leaving a message for internal callers... 69 reading messages left in your absence.. 69 Appointment (programming an appointment reminder).. 57 Broker call (switching between calls)... 37 Call by name.... 33 Call, internal... 32 Call, outside.... 32 Callback request... 39, 70 Callback, automatic (requesting automatic callback by a busy internal terminal.) 38 Calling a "private" outside number.. 61 Calling a second person during a conversation... 34 Calling an associate (your secretary or colleague, etc.).. 34 Camping on preventing a call from being placed on hold.. 38 Code (programming your personal code).. 50
Conference three-party... 37 Cost (obtaining the cost of the last outside call)... 61 Customer account (charging calls directly to customer accounts). 61 Directory calling a number from the system directory.. calling from your personal directory... programming your personal directory... Do not disturb... Forwarding your calls cancelling forwarding... forwarding calls to a recorded message.. forwarding calls to another number... forwarding calls to your associate number.. forwarding calls when you are busy... forwarding your calls from another terminal.. forwarding your calls to your pager... forwarding your calls when your line is busy or you are away. forwarding your calls while you are away..
GAP mode... General (utilisation of terminal 4074)... Group hunt group... temporary exit from your hunt group... Groups, definition of function...

Use of terminal

Preparation for use Delivered terminal specifications are: - terminal 4074 (models 4074 GB/GB Ex or 4074 GH/GI or 4074 GC), - battery (NiCd 600 mAh or NiMH 1200 mAh), - battery box (depending on model). Charge the terminal by installing it in its support (see p. 27). Switching on the terminal To switch on the terminal, press key until an audible "beep" is heard and the display screen lights up. A short startup sequence is then run. If the terminal cannot be switched on or if the battery symbol is flashing, then either the battery needs charging or it is not fully inserted into the DECT set. If the word "OUT" is shown on the display screen, then you are outside the area of coverage.
To switch off the terminal, press To lift the handset, press To hang up, press

(long press).

To facilitate use, keys with dual functions are used as follows: - left-hand function on key: single press validated by a beep, - right-hand function on key: long press (at least 1 second), validated by a second (lower note) beep.
Do not switch on the terminal close to gas or inflammable liquids.
Carrying the terminal To avoid losing the terminal, adopt the habit of clipping it onto your belt. The 4074 GH/GI terminal is equipped with a casing which protects it against impact. Protecting your terminal with a case Your telephone can be kept in a case, to protect it from impact, dust, liquids, etc. The use of a case is strongly recommended in severe environments. Various models of case are available for the 4074 range. For specific information concerning the various types of case, consult your installation technician. CAUTION: The belt clip must be removed from the telephone to enable it to be easily inserted and removed from the case. To remove the belt clip, on telephone models 4074 GB/GB Ex and GC, unscrew the mounting screw and carefully keep the belt clip for future use. On the 4074 GH/GI, first unlock the belt clip using the tip of a ball-point pen, pushing the top tab backwards, behind the clip. Then release the clip by sliding it down the telephone.
Locking the keypad of the terminal To prevent accidental pressing of the keys, when the terminal is in standby the keypad can be locked. , followed by ; symbol lights up, indicating that the keypad is locked. The keypad is automatically unlocked if an incoming call is received (and will be locked again at the end of the call). To unlock the keypad, the same procedure is used, and symbol disappears.
Backlighting of display screen and keys (terminal Alcatel 4074 GH/GI only) A backlighting feature is provided for the display screen and the keys, allowing the terminal to be used in the dark. The backlighting is activated by a long press (2 beeps) on The backlighting goes out when no key has been pressed for around 15 seconds. When another key is pressed, lighting is reactivated. The same procedure is used to deactivate the backlighting. This function can be activated or deactivated while a call is in progress. In this case, the pressing of the key is not validated by a beep.

Note: Excessive use of this function will discharge the battery prematurely.
Beep other than during conversation These beeps are specific to DECT sets: - 2 beeps indicate that the user is leaving the area of coverage. Conversation can only be continued if the user remains inside, or re-enters, the area, - 4 beeps indicate that the portable terminal battery needs charging. Symbol also flashes on the screen.

Cleaning the terminal

The terminal does not require any specific servicing. However, it can be cleaned using a damp soft lint-free cloth. Do not use soap or detergent, which could affect the colouring or surface finish of the terminal.
Installing the battery pack in the terminal
When installing the battery pack, do not use excessive force as no particular force is necessary. Engage the lower part first, then push the upper part gently until it clicks into position.

Charging unit

The charging unit must be close to an easily accessible mains power socket.
Characteristics The terminal is supplied with a battery unit (depending on the model, 1200 mAh NiMH or 600 mAh NiCd). This unit contains polluting substances and should only be discarded at a specific disposal point. Battery life: - using the NiCd battery: in standby, inside the area of coverage: 30 hours, in continuous conversation: 6 hours, - using the NiMH battery: in standby, inside the area of coverage: 55 hours, in continuous conversation: 10 hours. Note: - A new battery must be charged for at least 12 hours, with the terminal off, to become fully operational. - Batteries only achieve full capacity after around 10 charge/discharge cycles. - So that the battery does not lose capacity, we recommend completely discharging it at least once every two months. Simply use your terminal without placing it in its charging unit until the low charge indication appears. You can then completely charge it.
- Do not use non-rechargeable batteries. Attempts to charge will be unsuccessful and can seriously damage the terminal and/or charger. Charging unit 4071DA Charging unit 4071DA can be used as a stand for the terminal while the battery is being charged. The terminal can be ON or OFF.

- Do not use different types of cell in the battery box, or cells with different levels of charge. - Only batteries recommended by Alcatel should be used, and these batteries should only be charged using chargers supplied by Alcatel. If these recommendations are not observed, Alcatel declines all responsibility.
Charging the spare battery (charging unit 4071A) Insert the battery, preferably fully discharged, into its position in the charger (3). LED (4) then lights up red and the battery is charging slowly. This phase lasts around 8 hours. When charging is complete, the LED is green. If the LED does not light up, or flashes between green and red, or does not show red, the battery is either defective or incorrectly inserted. When the battery is charged, the "trickle charge" phase starts and the LED goes green. The battery can then be used normally. Note: The battery may become warm when it is charged. This is not abnormal. Protection is provided against battery overheating, to ensure a normal working life (only for the enclosed battery unit). NEVER SHORT CIRCUIT THE BATTERY TERMINALS. THIS CAN SERIOUSLY DAMAGE THE BATTERY AND EVEN RESULT IN FIRE.

YOUR CALLS

C A L L S

Making an external call

Dial the number directly or press a line key (multi-line terminal). Dial 9 followed by the number required. The number dialled is displayed on the screen. The line key symbol indicates the call status:
Note: 9 is the default code to obtain an outside line. Consult the code to be dialled for the required function (see table of codes) or (long 2 press) followed by and. The required codes are then displayed on the screen. For transition between the functions, press or or

OQZ ABC

Making an internal call
Dial the required number directly, or press the programmed key. The screen indicates the name of the person called. If the number does not answer, you can: request callback, leave a voice message. For these actions, dial the corresponding function code or press the corresponding programmed key.

Calling the operator

Dial 0.
Note: 0 is the default code for the Attendant call function (see table of codes). To consult the codes, see Note on p.32.
Making an internal call using the persons name (Call By Name)
(long press). 1 To search by name: To search by initials: 2 Dial (at least) the first two letters, or the initials (first name, name) of the person to be called:
to enter a letter, press the key corresponding to the letter the appropriate number of times, depending on the position of the letter on the key. e.g.: to enter the letter L, press key 5 three times. To enter, consecutively, two letters on the same key, wait for the cursor to move forward one space and then enter the second letter, to enter a numeric character, press the key once more than the number of letters printed on it. e.g.: to enter 2, press the key four times. OK Press to initiate the search. The result of the search is displayed on the screen.

To scroll through the various solutions, press To read the corresponding number, press OK to send the call. Press
Calling a second person during a conversation
When in communication with an internal or external number, a second call can be made by number, by name, by programmed key or by using your personal directory (see p.57). You are then connected to the second correspondent and the first is automatically placed on hold. To cancel the second call and recover the first one: Single-line, press EnqOff Multi-line, hang up and then lift the handset. The first correspondent then calls back.
Calling an associate (your secretary or colleague)
Each terminal may have another line linked with it (an associate). To call an associate line quickly, dial the code for the "Associate call" function or press the corresponding programmed key.

Receiving a call

The user is informed of an incoming call in five ways: by the ringer (if it is not deactivated), by the buzzer (if active (terminals GI and GC only)), by the screen, by a flashing line key symbol (multi-line terminal), by the flashing of the green LED on the top of the terminal. To pick up the call, press
or the line key (multi-line terminal).
Note: When a terminal is outside radio coverage or switched off, it is seen to be free by callers. Thus, in this situation, activate call forwarding (see p.64) or your overflow terminal (p.59).
Receiving a second call during a conversation
While in conversation, if a second incoming call is received, a beep is heard and the display indicates an incoming call. To pick up the call: On a single line terminal, dial the code for the "Consult call on hold" function. On a multi-line terminal, press the flashing line key. This will put you in communication with the second caller, and the first will automatically be placed on hold.
To recover the first correspondent: On a single-line terminal, press Broker On a multi-line terminal, press the corresponding line key.

Transferring a call

While a call is in progress, to transfer the call to another terminal: dial the transfer number directly and press (multi-line terminal) or hang up (single-line terminal).
Note: Transfer between two outside calls is not generally possible (depends on country).
Receiving a beep while a call is in progress
While a call is in progress, audible beeps may be received. If repeated beeps are received, an internal caller or operator is trying to contact you. If only a single beep is heard, another external caller is attempting to contact you.
Putting your caller on hold

You are in conversation with an internal or external caller. You may want to put him on hold and recover the call later on the same terminal.
EnqOff Single-line terminal, To recover the call, press the same key.
Multi-line terminal, press the line key for the call. The caller will hear the holding tone. To recover the call, press the line key again.
Switching from one caller to another (broker calls)
You are in conversation with one caller and another one is on hold. Single-line terminal, Broker Multi-line terminal, press the line keys corresponding to the calls, alternately. The screen indicates which correspondent is in conversation with you.
Talking with two other people, internal and/or external, at the same time (conference call)
When you begin a call to a second person, the first is placed on hold. For a conversation between three people, enter the code for the "3-party conference call" function or press the corresponding programmed key. Use the same procedure to cancel the conference; the first correspondent is then recovered and the second call is cut off.
Note: During a conference call, if one of the correspondents hangs up, the other two remain in contact.
Note: If the call is not recovered within a certain time, you will automatically be called back.

Parking a call

While a call is in progress, an internal or outside correspondent can be placed on hold and then recovered on another terminal. Enter the code for the "Park call/retrieve" function or press the corresponding programmed key and dial the number of the terminal receiving the parking. Hang up. Your correspondent then hears the waiting melody or a holding tone. To recover the call, on the terminal receiving the parked call, press the corresponding key or dial the code for the "Park call/retrieve" function.
Note: If the parked outside call is not recovered within a preset time (1mn30 by default), it is transferred to the operator.
Preventing a call being placed on hold
While a call is in progress, to prevent another call from being placed on hold, enter the code for the "Camp on control" function. The same procedure is used to cancel this function.
Being called back automatically by an internal correspondent who is busy
When calling an internal correspondent, the screen and a tone (or voice message) indicate that the correspondent is busy. You then have the "automatic call back" option - being called back automatically when the line is free.
Camping on an internal correspondent who is busy
When calling an internal correspondent, the screen and a tone indicate that the correspondent is busy. To "camp on", enter the code for the "Camp on" function or press the corresponding programmed key. When your correspondent has finished his conversation, your call is automatically repeated.

Requesting callback

If your internal correspondent does not answer, a callback request can be left by entering the code for the "Call back request" function or pressing the corresponding programmed key.
Answering a night service bell
During periods of operator absence, outside calls may ring a night service bell. To pick up the call, enter the code for the "Night service answering" function or press the corresponding programmed key.
Enter the code for the "Call back request" function or press the corresponding programmed key. To cancel the request, dial the number of the correspondent and then hang up.
Picking up a call on another terminal
Press the corresponding programmed key or enter the code for the "Direct call pickup" function. Dial the number of the terminal that is ringing. The system can be programmed to protect some terminals against call pickup. If you are part of a pickup group From your own terminal, you can pick up a call to any terminal in the group. Press the corresponding programmed key or enter the code for the "Group call pickup" function.
Calling from your personal directory
To access your personal directory, press name in the directory. To scroll through the names, press To read the corresponding number, press OK To call the number, press
The screen displays the first
To exit from the directory without calling, press
* To programme the directory, see p.57.
Calling using a programmed key C A L L S
The terminal programmable keys can be assigned to internal or external numbers, or to programmed functions *. Press the appropriate programmed key. Dialling is automatic.
* To programme the keys, see p.52.
Calling a number from the system directory
Each terminal can access a system directory containing short outside numbers. Dial the short number directly.
Intrusion into an internal conversation
You call a terminal which is busy. If the terminal is not "protected" against intrusion and if you have sufficient authorisation, you can intrude in the conversation in progress. Enter the code for the "Intrusion" function or press the corresponding programmed key. Protection against intrusion Enter the code for the "Protection against beeps" function or press the corresponding programmed key. Then call your correspondent. Protection is deactivated when you hang up.

Sending DTMF signals

When a conversation is in progress, DTMF codes are sometimes transmitted (for example, for a bank service, an automatic attendant or when remotely consulting an answering machine). (long press). All digits are transmitted in DTMF.

This function is automatically deactivated when the call is finished. To deactivate the function during the call (long press).

Hunt groups

Some terminals may be grouped together. You can call any terminal in a group by dialling the group number.
Note: you can still reach a specific terminal in the group via its own extension number.
Temporarily leaving your hunt group
Enter the code for the "Set group exit" function or press the corresponding programmed key.
Note: you will continue to receive your own calls. To re-enter the group, enter the code for the "Set group entry" function or press the corresponding programmed key.
Calling an ISDN correspondent C A L L S
You can access ISDN services. Enter the code for the "ISDN call" function and then dial your correspondents number.
Sending a sub-address You may need to add a "sub-address" to your correspondent's number (to get through to his fax machine, PC, telephone, etc.). Enter the code for the "ISDN call" function and dial the correspondents number. Dial the correspondents sub-address beginning with * and followed by up to four digits. OK Validate by pressing
Sending a written message to an internal correspondent
(long press). OK Select the "Send text" function, and and Then dial the number of the phone that is to receive the forwarded calls. Select the type of message, and Fixed Msg List : predefined messages to be completed. Personal Msg : messages to be composed yourself. OK Validate by pressing
Compose your message or select the predefined message from list (see below), and
To view the complete message,
to validate and send the message.
The 13 messages are: 1. Call me back 2. Telex on hold 3. Fax on hold 4. URGENT Call me back 5. Call me back tomorrow 6. Call me back at ** : ** (*) 7. Call me back on **/** (*) 8. Ring *** (*) 9. Meeting on **/** at ** : ** (*) 10. Meeting room No. (*) 11. Call number. (*) 12. Call this number 13. Callback
(*) These messages can be completed using the keypad.
Calling an internal correspondent on his pager C A L L S
Enter the code for the "Direct paging call" function followed by the number of your correspondents pager; a voice guide indicates that you can hang up and that you will be called back later. Your correspondent can call back from any terminal in the company.

FOR YOUR CONVENIENCE

C O M F O R T
Customising your terminal
When a terminal is idle, several of the audio functions can be customised. (long press): gives the options of the 5 programmed functions below. For transition between the functions, press and (current status of function is shown on left of screen).

Programming your personal directory C O M F O R T
(long press) then and. The display shows the first directory entries. Select the position to be programmed with and Enter the name (max. 6 char.) corresponding to the number.

OQZ DEF ABC

Dial the number to be recorded. For an outside number, add the outside line prefix.
Programming an appointment reminder
Enter the code for the "Wake-up/appointment reminder" function or press the corresponding programmed key. Dial the number of the receiving terminal (your own terminal is taken by default). Enter the appointment time: 2 digits for the hours and 2 digits for the minutes. Hang up and the terminal will ring at the programmed time.
Lift the receiver and replace it to acknowledge the call.
Note: if the first call is not answered, a second call is made. After the second call, the request is cancelled. If your calls are forwarded, the reminder is not forwarded. To cancel the request, enter the code for the "Cancel wake-up/appointment reminder" function.
"Do not disturb"
You can make your terminal temporarily inaccessible to all incoming calls, except from the operator. Enter the code for the "Do not disturb " function or press the corresponding programmed key, then enter your personal code. Proceed in the same way to cancel the function.
Identifying the terminal you are on
2 (long press) then ; the screen shows the name. To obtain the corresponding number, press 0OQZ
Programming your associate number
Your linked terminal can be an internal extension, the voice mail service or a pager. To declare it as an associate number, (long press) then and
Dial the selected terminal number.
To cancel this programming, declare your own number as the associate number.
Programming the overflow terminal
When your terminal is unavailable, your calls are transferred to the overflow terminal. To programme this number, (long press) then and 6 Dial the number of the overflow terminal. To cancel this programming, declare your own terminal as the overflow terminal.

OQZ DEF MN

Forwarding calls when you are busy
Enter the code for the "Immediate forward on busy " function or press the corresponding programmed key. Then dial the number receiving the forwarding. The screen shows forward accepted (voice unit or other internal or external number).

Testing your terminal

This function tests that the terminal screen and sound are operating correctly. (long press) then All icons flash on screen, and the ringer sounds.

OQZ JKL

Hiding your identity
When you call an internal ISDN correspondent or an outside ISDN correspondent, he automatically receives your number. You have the option of hiding your identity before you call. Enter the code for the "Secret identity" function or press the corresponding programmed key then dial your correspondents number. To cancel the ID secret, enter the code for the "Secret identity" function again.

Forwarding calls to an associate number (overflow)
You can forward calls to your associate number. by a delayed forward (overflow), when the call is not answered, by an immediate forward (overflow), when the line is busy, by a forward (overflow) which is either delayed, if the call is not answered or immediate, if the line is busy. All these actions can be activated by dialling the corresponding function code. To cancel forwarding, dial the code for the "Cancel overflow" function.
Forwarding your calls to another number while you are away (forward on no reply)
Enter the code for the "Forward on no reply" function. Then follow the instructions given to dial the number receiving the forwarding. The forwarding is acknowledged on the screen. Hang up. Calls will be forwarded if your terminal does not reply within the preset time.
Note: depending on your system, you may be able to forward calls to an outside number.
Forwarding calls to another number when your line is busy or you are away (forward on busy or no reply)
Enter the code for the "Forward on busy and no reply" function. Then follow the instructions given to dial the number receiving the forwarding. The forwarding is acknowledged on the screen. Hang up.
Forwarding your calls from another terminal
"Follow me" function You are temporarily in another office and you would like your calls to be forwarded. From the terminal on which you wish to receive your calls: Enter the code for the "Remote forward" function. Then follow the instructions given to dial the number of your terminal. Hang up and your terminal will be idle. Forwarding your calls from any other terminal From any terminal within the company, you can forward your calls to any other terminal: Enter the code for the "Remote forward" function. Then follow the instructions given to dial the number receiving the forwarding. Dial the number of your terminal. Hang up and your terminal will be idle.
Forwarding your calls to a recorded message
Enter the code for the type of forwarding required or press the corresponding programmed key. Then dial the number of the voice mail service and hang up.

Programming personal directory numbers
You can make your own directory containing up to 12 numbers (names and telephone numbers). The directory must be programmed when the terminal is on standby. the display goes to the first entry. To select another entry, press 1 to 9, 0 * or # or use keys and
To enter the name, (the ? symbol flashes). Enter the name (max. eight characters), by pressing the appropriate keys (alphanumeric characters are marked on the keys).
Example: Pressing 2 enters A. Continued pressing on the same key displays B C a b c 2, in sequence.
To enter the number, (the ? symbol flashes). Enter the number (max. 20 digits) on the keypad. To include a pause in a number, give a long press on key 1 (a dash appears in the display). To include a flashing character, (the character R appears in the display). While entering the name or number, key erases the last character entered and can be pressed, as required, to erase the complete entry, if necessary.
To validate your programming, To return to terminal standby status,
The programmed name is displayed.

Using your terminal

Unless otherwise specified, the operation described below corresponds to the facilities offered by terminal 4074 GB/GH, when used with the basic functions offered by the GAP fixed system. Automatic radio cell transition This function, provided by the 4074 GB/GH handset, allows transit between radio cells with no break in the communication. However, this facility is dependent on the inherent limits of the fixed system, and notably by its ability to manage several base stations.
Role of display When a call is made from the terminal, the number entered on the keypad is displayed on the screen. In the case of an incoming call, the display indicates the callers number, if the fixed system offers this facility, otherwise the display remains blank. Receiving a call An incoming call is indicated by the terminal ringing tone and by the flashing of the green light and the To pick up the call, icon on the display.

To hang up and terminate communication, Manual dialling
, then dial the required number on the keypad. The line icon lights up on the display. The required number can also be dialled directly. In this case the line is taken over automatically.
Note: In the case of a household system enabling internal calls to be made between extensions, to call another handset in the installation, followed by the required extension number.
Calling using the personal directory
, the first directory entry appears in the display. and
OK To dial this number, To select another entry, use the OK then to validate the number to be dialled.
Redialling the last number dialled (redial) With the terminal on standby, give a long press on key Flashing a number (timed break). Depending on the facilities offered by the fixed system, the flashing function may be necessary to activate other operations (e.g. transfer call to another terminal, etc.). Pressing the flashing key is shown on the display by a letter R.
(long press). The flashing character F appears on the display. All subsequent digits typed on the keypad (and * and #) are transmitted on the line as DTMF codes. This command may be necessary, for example, to access online vocal services or to consult an answering machine.
Selecting your fixed system
Programming system entries: Your 4074 handset can be programmed to operate on five different DECT systems (Alcatel or GAP). Entry 1 is generally reserved for your main Alcatel OmniPCX 4400 system. It is recommended that other entries be assigned in descending sequence order, storing the most frequently used system numbers assigned to the lower numbers (entries 2 to 5). Automatic/manual selection: If the systems used are in remote sites (and remote from each other, with no overlapping zones), the system is selected automatically when the terminal is switched on. In cases where the fixed system zones overlap geographically to some degree, system selection may be modified by the user, as follows: YZ 9 WX
(long press) display 1: SYSTEM NUMBER
X display ENTER 1-5: X (X: value between 0 and 5 indicating the current system number)
(Y: value between 1 and 5 indicating new system number required) Y display ENTER 1-5:Y
display 1: SYSTEM NUMBER display 2: TERMINAL TYPE
display 3: SYS TO LOCK? display SYS Y OK?
OK the terminal green light flashes and the radio field icon disappears temporarily. After a few seconds, when the terminal has locked onto the new system, the green light goes out and the radio field icon reappears.
The display indicates 1: SYSTEM NUMBER OFF
to return to standby. Your terminal is ready to operate on the selected

NIGHT SERVICE BELL A service often used after hours, which enables anyone to answer incoming calls. PARKING This service allows you to put a call on hold, and then pick it up again on any compatible terminal in the company. PERSONAL CODE This code acts as a password to control access to programming functions and for padlocking your terminal (default code: 0000). PERSONAL DIRECTORY A directory containing the phone numbers particular to the user of one terminal. PICKUP GROUP A facility which allows you to pick up a call coming onto a different terminal belonging to the same group. SINGLE-LINE TERMINAL A terminal which only has one line (no line keys). SUB-ADDRESS To contact your correspondent's fax, PC or phone, you may need to add a four-digit "sub-address" to his number.
SYSTEM DIRECTORY A directory containing all the abbreviated numbers available to all users within the company.
Precautions for use: Never allow your telephone to be in contact with water. However, you can clean your telephone using a soft cloth, slightly damp. Never using solvents (trichlorethylene, acetone, etc.) as these may damage the plastic surface of the telephone. Never use cleaning aerosols. Conformity: this terminal has been designed to be connected behind an Alcatel OmniPCX 4400 PABX. It comes in the SELV (Safety Extra Low Voltage) rank and conforms to the standard EN 60950. The CE mark indicates that this product conforms to the following Council Directives: 89/336/CEE (concerning electromagnetic compatibility) 73/23/CEE (concerning electrical safety) 1999/5/CE (R&TTE)
Alcatel 2000. All rights reserved. 3AK 19528 ENAB Ed.01 - Printed by HBD IMPRIMEURS PARIS Alcatel reserves the right to modify without notice the characteristics of its products in order to bring technical improvements or to respect new regulations. 88

User guide

You now have a cordless telephone (model 4074 B, 4074 GB, 4074 CC, 4074 GI, 4074 H or 4074 GH). Your telephone complies with DECT standards and is one of the Alcatel ReflexesTM range. To help you become immediately operational, we have prepared an easy-to-use guide. In easy steps, you will get to know the many functions provided by your telephone, from the simplest, which you will learn immediately, gradually progressing to the most complex, including all the convenience functions. Your Alcatel 4074 will provide all you want and expect from a telephone. The availability of some of the functions described may depend on your model of telephone, or on your system version or configuration. If you are in doubt, consult your system supervisor.
Symbols used in the documentation

Actions, events

Press.

Keypads

Alphanumeric keypad.

Text on blue background.

Description of an action or context.
Specific key on alphanumeric keypad.
Indicates result of action.
Function and multi-function keys

First function.

Navigation key
The navigator has four keys. The appropriate key will be highlighted. Second function.

Display and display keys

Display

Other symbols used

Important information.
Line key and corresponding icon

Comment.

Line keys
Lift receiver, take line.

Choice of two keys

Alternative to action sequence. Choice of operating mode in an action sequence.
Hang up, terminal inactive.
Symbols may be enhanced by small icons or text.

Contents

Your telephone... p. 5
Principles of utilisation, using your telephone, cleaning your telephone, installing the battery in the telephone.

Accessories.... p. 13

Charger/holders, spare battery, using the commercial battery holder, carrying bag.
Using your telephone... p. 19
Making an outside call, making an internal call, calling an internal correspondent by name.
Handling several calls... p. 27
A second call while a call is in progress, receiving a second call while a call is in progress.

Group operation... p. 33

Answering a general bell, call pick-up, hunting groups.
While you are away - When you return. p. 37
Selecting calls to be diverted, diverting calls to another number, diverting calls to a recorded message.
Customizing and adjusting your telephone. p. 43
Adjusting your telephone, programming your personal code, selecting your ringer tune, selecting receiver sound volume.
Using your telephone in GAP mode.. p. 49
Registering the telephone, customizing your telephone, programming your personal directory, using your telephone.
Glossary.... p. 57 Index... p. 59

Your telephone

General description.... p. 6 Principles of utilisation... p. 8 Conditions of utilisation of your telephone... p. 8 Using your telephone.... p. 9 Cleaning your telephone.... p. 10 Carrying your telephone.... p. 10 Locking your telephone keypad.... p. 10 Screen backlighting.... p. 10 Beeps other than during calls.... p. 11 Installing the battery in the telephone... p. 11

Green light indicating:

Incoming call: flashing with call ringing. Going out of radio coverage: fast flashing.

Programmable keys

Your telephone has two keys that can be programmed by the installation technician. The keys are used to: make a direct internal or external call access a function By default: Conference Message service (long press)

Function keys:

The function is obtained by a long press on the key (2 beeps). Sending DTMF codes (long press). Customizing your telephone (long press). Adjusting your telephone (long press). Activating the buzzer while deactivating the ringer, and vice-versa (long press).

Multi-function keys:

The first function is obtained by a quick press (1 beep) and the second function by a long press (2 beeps). Transferring a call Redialling the last number dialled (long press). Personal directory. Call by name (long press). During a call: adjusting earphone sound volume. In standby: locking/unlocking your keypad, 4074 GI backlighting on/off (long press)
Display and corresponding icons:
Comprises 2 lines of 16 characters. The first line gives general information and the second shows the icons corresponding to the function keys:

Headset socket:

(models 4074 H, 4074 GH and 4074 GI)
Call icons: Incoming call. Call in progress. Placing a call on hold. Radio reception icons: Limit of coverage zone (flashing). Poor reception (light on). Reception OK (light on)

Line key

Call keys:
Lifting the receiver. Switching on (long press). Hanging up or end of entry. Switching off (long press).
Battery icons: Battery discharged or defective (flashing). Battery on charge (flashing). Battery fully charged (light on). Option icons: Ringer on/off.

Navigator:

Display pages can be scrolled, to confirm entries:
Display previous choice. Erase last character entered. Validate entry or initiate a call by name. Scroll the display pages.
Key beeps on/off. Volume (1 to 4). Going out of coverage beeps on/off. Buzzer on/off (on 4074 GC and 4074 GI). Ringer volume (GAP mode).
Display next choice in list or send timed break (depends on context).
Principles of utilisation
Coverage zone: The DECT functions provided by your Alcatel system basically allow user mobility by managing DECT cordless telephones. The Alcatel system radio coverage is provided by a number of base stations that transmit and receive within a radius of 20 m to 50 m (depending on environment). The zone covered by a base station is called a cell. Mobility: A user can make or receive calls in any cell. Radio transfer: Radio transfer allows the user to move around, from one cell to another, during a call. Transition between cells is automatic, with no effect on the call. In some cases, a slight crackle may be audible at the instant of transition.

Conditions of utilisation of your telephone
Using a DECT standard telephone: You are going to use a DECT standard telephone that provides a private call facility between cordless telephones and a cordless PBX or domestic relay units. Conditions of utilisation: In addition to the actual equipment type approval, the conditions of utilisation must als be observed, notably concerning the radio frequencies used: No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned. DECT equipment must not be used to provide telephone links between fixed points, as the links are not permanent and the power radiated by the antenna is less than 250 mW. DECT systems (cordless PBX with more than two public network lines) must be installed by a technician authorised by the Ministry of Telecommunications, and are considered to be complex installations. The conditions under which DECT systems have access to a public telephone network shall be stipulated by contract with the authorised telephone company concerned.
Conditions of utilisation of your telephone (continued)
This telephone must only be used with an Alcatel system. Do not expose your telephone to severe conditions, such as rain, salty spray, dust, etc, which can adversely affect operation. Your telephone may not operate properly at temperatures below -20C or above +55C. Between -5C and -20C the display may not be readable but this is only temporary and does not affect the operation of your telephone. Do not use your telephone close to inflammable gas or liquids.

Using your telephone

Charging the telephone on its holder (see page 15). Switching on your telephone:
display comes on one beep wait a few seconds battery and coverage icons light up your telephone is operational

Conversely, if:

the display does not come on icon flashing charge the battery
If the display shows OUT, you are outside the coverage zone. Lifting the receiver: Hanging up: Switching off your telephone:
Keys with a dual function: Left-hand function:

Charging the spare battery
Install the battery, preferably fully discharged, in its housing:
the LED lights up red battery on slow charge 8 hours LED becomes green battery OK for use
Battery defective or incorrectly installed:
LED does not light up LED alternates between green and red LED does not become red
The battery may become hot during the charge. This is not a fault. Protection is available against battery overheating, to preserve its nominal working life (only for an enclosed battery pack). The batteries contain polluting materials and should be finally disposed of through a specialist collection point.
Using the commercial battery holder
Depending on the model, your telephone package will contain a battery holder, enabling ordinary commercial batteries to be used. Any commercial AA NiCd 1.2 V battery may be used. However, the charge time required will be at least 4 hours. To install the chargeable cells in the holder, release the retaining strip, insert two AA cells, respecting the polarities shown inside the holder, and install the retaining strip. You can now charge the holder, either installed in the telephone or in the charger spare battery housing.
Using the commercial battery holder (continued)
Do not install different types of cell, or cells with different charge levels, in the holder. Only batteries recommended by Alcatel should be used. Batteries should only be charged in the chargers supplied by Alcatel. If these instructions are not strictly observed, Alcatel declines all responsibility. Do not use dry batteries. Overcharging batteries cannot increase the nominal charge level and may seriously damage your telephone or charger.

Carrying cases

Several types of carrying case are available for the 4074 range of telephones. These cases provide effective protection against impact (being dropped), dust and liquids. Carrying cases are strongly recommended in severe environments. For the characteristics of each model, contact your installation technician. Remove the belt clip from your telephone to facilitate case insertion and removal. To remove the belt clip from telephones 4074 B, GB, GB Ex and GC, unscrew the clip mounting screw and store the belt clip for future use. On telephones 4074 H, GH and GI, firstly release the belt clip using the tip of a ball-point pen, while pushing back the top tab behind the clip. Then release the clip by sliding it downwards on the telephone.

* On telephones 4074 GC and 4074 GI
Redialling the last number dialled (redial)
last number dialled is redialled
Automatically calling back a busy internal number
you make an internal call the display and busy tone indicate that the number is busy hold when your correspondent hangs up, your call is repeated
Being automatically called back by a busy internal number
you make an internal call the display and busy tone indicate that the number is busy
You can be automatically called back immediately when your correspondent hangs up:
display acknowledges callback corresponding programmed key* or function code
Cancelling the automatic callback request:
Cancel automatic callback programmed key* or function code
Receiving calls to the terminal corresponding to your telephone
You can use a mobile telephone corresponding to a fixed terminal. Receiving calls: Answering a call:
User monit. programmed key*
Calling an internal correspondent on his/her pager
The number called does not answer and you know that the person called has a pager:
display indicates paging in progress Paging programmed key or function code
Your correspondent can answer from any telephone in the system.
Answering a call on your pager
While you are moving around the company, your pager rings. You can answer the call on any telephone in the system:
Answer paging programmed key or function code

your extension number

Sending DTMF signals
During a call, you sometimes have to send DTMF signals (for example, for a voice message service, an automatic switchboard or when remotely consulting an answering machine):
all digits dialled are then sent in DTMF DTMF End to End function code
Proceed in the same way to deactivate the function.

Making an ISDN call

ISDN programmed key

number called

Send call
Sending a subaddress: You may have to add a four-digit subaddress to your correspondents number (to obtain a fax, PC, telephone, etc.). When you have dialled the number required:
Subaddress programmed key

dial subaddress required

validate

send call

Hiding your identity
When you make an internal call or an outside ISDN call, your number is automatically given. Hiding your identity:

during a conversation Park/Retrieve parked call programmed key or function code your correspondent is placed on hold and hears the holding tone
To recover the parked call:
Park/Retrieve parked call programmed key or function code
extension number from which call was parked
If the parked call is not recovered within a preset time (by default 1 minute 30), it is directed to the operator.
Getting information about camped-on calls
Another call is received:
during your conversation you hear a beep line key with flashing icon the call is automatically placed on hold

hold icon flashing

Getting information about camped-on calls (continued)
Answering the call immediately:
first call is automatically placed on hold line key corresponding to call
To recover the first call, press the appropriate line key. If several calls are received simultaneously, only the last one is shown.
Meaning of beeps heard during a call
During a call, your conversation may be disturbed by beeps: Repeated beeps indicate intrusion by another internal extension or the operator. If you hear a single beep, another correspondent is trying to call you.
Intrusion into an internal conversation
Your correspondents line is busy. If the number is not protected and if authorised, you can intrude into the call:
Intrude on a call programmed key or function code
Proceed in the same way to deactivate the intrusion. Assure protection against intrusion before making a call:
Protect a call programmed key or function code
Protection is cancelled when you hang up. Your correspondent will hear repeated beeps, indicating an intrusion.
Diverting calls when your line is busy (divert if busy)
destination number if required
Divert if busy programmed key or function code diversion is acknowledged

2 seconds

Group operation
Answering a general bell.... p. 34 Call pick-up.... p. 34 Hunting groups.... p. 34 Diverting group calls.... p. 35 Answering a call on your pager... p. 35 Sending a written message to an internal correspondent.. p. 36 Broadcasting a message.... p. 36

Answering a general bell

When the operator is absent, outside calls to the operator are indicated by a general bell. Answering:
Answer general bell programmed key or function code

Call pick-up

You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone. If the telephone ringing is in your own pick-up group:
Group call pick up programmed key or function code

The message is only broadcast on telephones not in use.
While you are away When you return
Selecting calls to be diverted.... p. 38 Diverting calls to another number (immediate diversion).. p. 38 Diverting calls to a recorded message... p. 38 Diverting calls to your pager.... p. 39 Forwarding your calls from the receiving terminal ("Follow me")..... p. 39 Applying a selective diversion.... p. 39 Cancelling all diversions.... p. 40 Do not disturb.... p. 40 Consulting your voice messages... p. 40 Leaving a message for internal callers... p. 41 Reading messages left while you were away... p. 41
While you are away - When you return
Selecting calls to be diverted
When a diversion is applied, you can select the types of call to be diverted: outside, internal, all.

divert all calls

divert outside calls

divert internal calls

Diverting calls to another number (immediate diversion)
The number can be your home, portable or car phone, voice message or an internal extension (operator, etc.).
diversion is acknowledged destination number
diversion is acknowledged Immediate diversion programmed key or function code destination number
You can make calls, but only the destination number can call you. General remark concerning diversions: the number to which your calls are diverted can be programmed. However, if the programmed number is not being answered, another diversion number should be entered when the function is activated.
Diverting calls to a recorded message
programmed key or function code for type of diversion required
number of message service
Diverting calls to your pager
Callers will thus be able to contact you while you are moving around the company:
diversion is acknowledged Divert to paging programmed key or function code
Answering a call on your pager (see page 35).
Forwarding your calls from the receiving terminal ("Follow me")
You wish to receive your calls in your present location: Use the Follow me function.
number of extension being diverted
Follow me programmed key or function code
To cancel the diversion, see Cancelling all diversions (next page).
Applying a selective diversion
You can selectively divert calls, according to the callers identity:
Selective diversion programmed key or function code

To use this function, the selective diversion lists must be programmed.
Cancelling all diversions
To make your telephone available again: For all calls:
the cancellation is acknowledged Cancel all diversions programmed key or function code
You can only activate one type of diversion on your extension. Thus, programming any type of diversion cancels the previous one.

Do not disturb

You can make your telephone unavailable to all calls for a short period:
Do not disturb is displayed
Do not disturb is displayed Do not disturb programmed key or function code
To cancel this function, see the section Cancelling all diversions above.
Consulting your voice messages
indicates message waiting icon flashing key 2 (programmed by default) or Text message function code follow voice guide instructions
For further information, refer to the specific voice message booklet.
Leaving a recorded message for internal callers
You can leave a message on your telephone that will be displayed on a callers telephone screen or left in the callers mailbox:
the first of the 27 messages is displayed the first of the 27 messages is displayed Text programmed key* follow instructions to select message follow instructions to select message
The message is selected in the same way as for Sending a written message to an internal correspondent (see page 36).
* If the function programmed by the installation technician is Text.
Reading messages left while you were away
indicates messages waiting (max. 10) icon flashing key 2 (programmed by default) or Text message function code first callers identity is displayed callers number is displayed display message date, time and ranking display contents of message display rest of message
call back your correspondent

erase message

select another message
exit from message consultation
*Calling the person back automatically erases the message.
Customizing and adjusting your telephone
Adjusting your telephone... p. 44 Programming your personal code... p. 44 Adjusting your ringer.... p. 45 Selecting your receiver sound volume... p. 45 Selecting language.... p. 45 Changing the value assigned to a key on your telephone.. p. 46 Programming your personal directory... p. 46 Programming an appointment reminder... p. 47 Identifying the extension you are on... p. 48 Locking your telephone.... p. 48

Adjusting your telephone

When your telephone is not in use, you can customize several audio functions:
you have the choice of various options* select another option the icons corresponding to the functions are displayed
change status (except for sound volume)

select volume (1 to 4)

next or previous
validate and quit programming
Backlighting (4074B GH, GI):

change status

To display the icons corresponding to the functions, see Option icons, in your telephone description, page 7. A function in a list can be selected in two ways: either by directly entering the function code (1 in the above example) or by scrolling the various functions proposed, by pressing and then pressing to validate the function required
Programming your personal code
The default password for your telephone is 1515. You can use your password to lock your telephone (see page 48):
old or default new password password (4 digits) (4 digits)

return to idle status

Each digit is represented by an asterisk.

Adjusting your ringer

You can select your ringer tune (choice of 6) and adjust the volume (7 levels):
the tune number and volume level number are displayed
To play the various ringer tunes proposed:

several presses

Adjusting ringer volume:

Validate:

Selecting your receiver sound volume
during a call several presses (1 to 4)
A beep indicates maximum volume selected.

Selecting language

you have the choice of 4 predefined languages

Selecting the language:

Changing the value assigned to a key on your telephone
You can change the value assigned to one of the two programmable keys (diversion key, direct call key).
Key 003 is displayed programmed key 1 programmed key 2 for programmed key 1 Key 004 is displayed for programmed key 2
erase present value (number receiving diversion, for example) enter new value validate quit
You cannot change the function of the key (this can only be done by the installation technician).
Programming your personal directory
Your personal directory can contain up to 10 numbers, entered using the numeric keypad (0 to 9).

select a number, 0 to 9

present entry is displayed

erase current entry

enter new name*

enter new number

*Enter a name: the keys on the numeric keypad also have letters which can be displayed by consecutive presses.
If this directory number is already programmed, the entry is displayed. For an outside number, include the outside line prefix.
Programming an appointment reminder
Temporary appt. is displayed
Selecting a permanent reminder:
Permanent appt. reminder every day, at the same time
2 digits for hours, 2 digits for minutes appointment time validate return to idle status
For a temporary reminder: Temporary appt. reminder once, within the following 24 hours
indicates Appt.: : (appointment time)
At the programmed time, your telephone rings:

to acknowledge

If you are in conversation, the display flashes, a tone is sent and you will hear a beep. After three unanswered calls, a temporary request will be cancelled but a permanent request will remain in memory. If your calls are diverted to another terminal, the diversion is not applied to the reminder call. To cancel your reminder request:
Identifying the extension you are on
your extension number is displayed

read corresponding name

Locking your telephone
This function prevents outside calls and any programming change on your telephone:
Locking/unlocking programmed key or function code display indicates telephone locked or unlocked
password (4 digits) default value 1515

unlock

To define or change your telephone locking password, see Programming your personal code, page 44.
Using your telephone in GAP mode
Using your telephone in GAP mode... p. 50 Registering your telephone.... p. 50 Customizing your telephone... p. 52 Programming your personal directory... p. 52 Using your telephone.... p. 53 Selecting your telephone system... p. 55 "DEFAULT LOCK".... p. 56
All Alcatel 4074 models compliant with the GAP standard, referred to by the G suffix in this section, can be used in simplified mode on another DECT/GAP system (other PBX or private indoor relay). This utilisation may involve functional restrictions outside the coverage of our guarantee.

select ringer volume icon
ringer volume icon (1 to 4)
press to select volume (1 to 4 presses)
* Telephones 4074 GC and 4074 GI.
You can create a directory containing up to 12 numbers (1 to 9, 0* and #). The directory is programmed when your telephone is not in use.

flashing

select a directory entry
enter the name (max. 8 characters) name programmed is displayed
enter the validate number (max. 20 digits)
Entering the name: Enter alphabetic characters by giving the appropriate number of presses on the key marked with the character required.
1 press for A - 4 presses for a - 7 presses for presses for B - 5 presses for b 3 presses for C - 6 presses for c
Programming your personal directory (continued)
Inserting a break in a number:
a dash is displayed if required
Inserting a flashing character:
the character R is displayed
In the name or number entry:
and press the number of times required to erase the complete entry delete last character entered
Unless otherwise specified, the 4074 G provides the functions described below, in addition to the mandatory functions available on your fixed GAP system. Automatic transfer between radio cells: The 4074 GB/GH allows the user to move around between radio cells without any loss of contact. However, this facility depends on the inherent limitations of the fixed system, notably its ability to manage several radio relays. Display function: When a call is made the digits dialled are displayed. When a call is received, the display shows the callers number, if the fixed system supports this function, otherwise the display remains blank. Receiving a call: You are informed of an incoming call in four ways:
ringer (if not disabled) buzzer* (if active) green light flashes
* Telephones 4074 GC et 4074 GI
Using your telephone (continued)
Answering: Terminating the conversation:

lift receiver.

hang up.
When you are outside radio coverage or your telephone is switched off, callers hear a line free indication. Activate your call diversion (see page 38) or the Do not disturb (see page 40) facility, when in this situation. Calling with manual dialling:
line icon is displayed dial number required line is automatically obtained dial number directly

Sending a written message to an internal correspondent.. p. 36 Selecting your telephone system... p. 55 Switching between calls (Broker call)... p. 29 Placing a call on hold (hold).... p. 29 Placing an outside call on hold (parking).. p. 30 Principles of utilisation... p. 8 Programming your personal directory... p. 52 Programming an appointment reminder... p. 47 Programming your personal code... p. 44 Programming your personal directory... p. 46 Receiving a call..... p. 22 Receiving calls to the terminal corresponding to your telephone.. p. 23 Redialling the last number dialled (redial)... p. 22 Transferring a call..... p. 28 Using the commercial battery holder.... p. 16 Using your telephone.... p. 9 Using your telephone.... p. 53 Using your telephone in GAP mode... p. 50
Guarantee conditions: Irrespective of the applicable statutory guarantees, this equipment is guaranteed for a period of one year, from the date of purchase (invoice date), in respect of all parts and repair charges. However, this guarantee shall not be applicable if the equipment has been used in any way contrary to the instructions given in this manual, in cases of damage due to causes outside the equipment itself, if the equipment installation is/was not compliant with applicable regulations, if the equipment has been modified in any way or if repair work has been carried out by persons not approved by the manufacturer or retailer. Compliance: This telephone is designed to be connected behind an Alcatel 4200 PABX. It comes in the SELV (Safety Extra Low Voltage) rank, as defined in French standard NF EN 60950. The CE mark confirms that this product complies with the following EEC directives: 89/336/CEE (electromagnetic compatibility) 73/23/CEE (low voltage) Alcatel Business Systems, 1999. All rights reserved. Ref: 3AK 19043 FDAA Ed. 02. Alcatel Business Systems, in keeping with its policy of constant product improvement for the customer, reserves the right to modify product specifications without prior notice.

Groupe Extrme