Xerox Multifunction Devices

dc00cc0171 July 11, 2003

for the user
Printing via AppleShare IP Print Queue with Macintosh and Windows Clients

Purpose

This document explains how to configure and print to a Xerox multifunction device through an AppleShare IP print queue from Macintosh and Windows clients. NOTE: This document does not apply to Macintosh OS X. AppleShare IP is designed for OS 9.x only. Please consult the AppleShare IP documentation for more specific information regarding requirements for other versions of the Macintosh OS.

Prerequisites

You must have the following items in place before beginning the procedure in the next section. NOTE: Xerox tested AppleShare IP 6.3 with a minimum of 10 user licenses. Other variations may work. Updates for AppleShare IP v6.3 are available on Apples Web site at www.apple.com. This document applies to these Xerox products:
x x x WC Pro 32/40 Color WC Pro 65/75/90 WC Pro 35/45/55 WC M35/M45/M55 x x x x x x x DC 555/545/535 DC 490/480/470/460 DC 440/432/425/420 DC 340/332 DC 265/255/240 DC 230/220 DCCS 50
AppleShare IP 6.3 loaded and enabled. This document does not address how to configure AppleShare IP after installation. TCP/IP enabled on the Macintosh client and a static IP address assigned to the Macintosh. Windows client LPR capability. Windows NT4 clients have native LPR capabilities. Windows 95/98 clients require a third party package installed (example: Chameleon). The Xerox multifunction device is configured for AppleTalk.
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Setting Up an AppleShare IP Print Queue
1. Under the Apple on a Macintosh client, open the AppleShare IP Print Admin. 2. If print services are not stored, open the Server menu and select [Start Print Server]. 3. Select [New Queue] at the top left of the Print Server Activity window. 4. Type a name for the queue in the Queue Name text box (example: AppleShare que). The name identifies the print queue in the Print Server Activity window and in the Chooser. NOTE: Use a unique name for the new print queue. If you use the same name as another printer, the new print queue does not appear in the Chooser. 5. Select the [Attached Printers] tab. 6. Select a protocol from the Protocols pop-up menu. You can set up an AppleTalk or a TCP print queue. 7. Locate an AppleTalk printer or enter TCP information. To locate an AppleTalk printer in a different AppleTalk zone, select a different zone from the Zone pop-up menu. If your network does not have any zones, the pop-up menu does not appear. When you access a TCP printer, enter a DNS name or IP address, and the printer or queue name in the server providing LPD. For the Xerox multifunction device, use lp.
8. To attach a printer, select it, then select [Attach Printer] to the left of the printer list. 9. Select [Save]. 10. For more information on creating print queues in AppleShare IP 6.3, consult the Getting Started with AppleShare IP 6.3 Guide.
Setting Up a Macintosh Client to Print to the Xerox Multifunction Device
After you set up the AppleShare IP print queue, set up a default printer on the Macintosh via the Chooser. 1. Under the Apple menu, select [Chooser]. 2. Select the desired printer driver and, if applicable, select the zone where Appleshare is loaded. The AppleShare queue name configured in step 4 of the previous procedure (example: AppleShare que), appears as a printer. 3. Configure the driver for the Xerox multifunction device in use. 4. Select [Chooser]. The IP print queue is now configured as the default printer and you are ready to print.

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Printing to the Xerox Multifunction Device from a Windows Client
The following procedure describes printing in a Windows NT environment. Windows 95/98 clients require a third party package installed (example: Chameleon). NOTE: To print from a Windows client, the Windows client must be on the same subnet as the Macintosh with AppleShare IP loaded. 1. Select [Start: Settings: Printers] to access the Add Printer Wizard. Double click on [Add Printer]. 2. Select [My Computer] then [Next]. 3. Select [Add Port]. 4. In the Available Printer Ports list, select [LPR Port] and [New Port]. 5. In the field for Name or Address of the server providing LPD, enter the IP address of the Macintosh that has AppleShare IP loaded. 6. In the field for Name of printer or print queue on server, enter the name of the print queue you created in the "Setting Up an AppleShare IP Print Queue" section of this document (example: AppleShare que). Select [OK] then [Close]. 7. Select [Next] to initiate installation of the Xerox multifunction device driver that prints to the queue created earlier in this document. 8. When you select this driver in any application, the job flows through the AppleShare IP queue and prints to the specified Xerox multifunction device.

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Additional Information
Xerox Customer Service welcomes feedback on all documentation - send feedback via email to: USA.DSSC.Doc.Feedback@mc.usa.xerox.com. You can reach Xerox Customer Support at 1-800-821-2797 (USA), TTY 1-800-855-2880 or at http://www.xerox.com. Other Tips about Xerox multifunction devices are available at the following URL: http://www.xerox.com/DocumentCentreFamily/Tips.
XEROX , The Document Company , the digital X , and all Xerox product names are trademarks of XEROX CORPORATION. Other trademarks belong to their respective owners. Copyright XEROX CORPORATION 2003. All Rights Reserved.

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ASIP Client.CoverPDF

10/12/99 11:39 AM

Page 1
Using AppleShare Client 3.8.6

K Apple Computer, Inc.

1999 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the keyboard Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple Computer, Inc. 1 Innite Loop Cupertino, CA 95014-2084 408-996-1010 http://www.apple.com Apple, the Apple logo, AppleShare, AppleTalk, Mac, and Macintosh are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Finder is a trademark of Apple Computer, Inc. Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products. Simultaneously published in the United States and Canada.
System Requirements You need to install AppleShare Client 3.8.6 if you want to connect to a server that has Mac OS X Server installed. For added enhancements, including much better performance, Mac OS 8.6 or later is recommended. Mac OS 8.1 or later is required.
Installing AppleShare Client Software To install AppleShare Client 3.8.6 software, follow these steps:
Make sure your computer is using Mac OS 8.1 or later. If it isnt, upgrade your system software. To determine the system software version your computer is using, choose About This Computer from the Finders Apple (K) menu. Note: Before you upgrade, make sure your computer meets the hardware requirements for the version of the Mac OS you want to install. If you need to upgrade, follow the installation instructions provided with the system software.
Make sure your AppleTalk and TCP/IP control panels are congured. If you upgraded from Mac OS 8.1 to a later version, or if you used the Mac OS Setup Assistant and the Internet Setup Assistant after installing Mac OS 8.1, then your AppleTalk and TCP/IP settings are already set up. For more information on setting up the AppleTalk and TCP/IP control panels, look in the Help menu or contact your server administrator.
Locate and open the AppleShare Client folder. Double-click the Installer icon in the AppleShare Client folder. A license agreement appears. To display the license agreement in the language that is appropriate for you, choose a language from the pop-up menu. Read the license agreement and if you agree to its terms, click Agree.
Verify that your computers startup disk is named in the Installer window as the destination disk. If the wrong disk is shown, click Switch Disk until the name of your startup disk appears. Click Install. When a message tells you that installation is complete, restart your computer.
Connecting to a Server To connect to a server, you need to know one of the following: m the name of the server and its AppleTalk zone (if your network has AppleTalk zones) m the servers IP address or DNS name For instructions on using the Chooser to connect to a server, look in the Help menu.
Connecting to a Server Automatically
To set up your computer to connect to a server at startup, follow these steps:
Connect to the server. Click the servers icon, then open the File menu and choose Make Alias. Drag the alias from your desktop to your System Folder. The alias is copied to the Servers folder in your System Folder. ( When you dont want to connect to the server automatically, remove the alias from the Servers folder.)
Disconnecting From a File Server
To disconnect from a le server, drag the icon of the server to the Trash. (Or select the volume and choose Put Away from the File menu.) You are disconnected from the server automatically when you shut down your computer. The administrator can also disconnect you from the le server.
Finding Out What Privileges You Have

User Categories

Access privileges determine what les and folders you and other users on a le server can see or change. The owner of a folder can set access privileges for three user categories: Owner, User/Group, and Everyone.
m Owner, by default, is the user who created a folder that is shared over a network. All les and folders on the le server are owned by the AppleShare IP server administrator. The AppleShare IP server administrator can also change the owner of a folder on the le server. m User/Group is any registered user or group in the Users & Groups List on the le server. Your administrator is responsible for registering users and groups on your network. m Everyone includes anyone on your network (guests, if allowed, and registered users).

Privileges

Following are brief descriptions of each privilege: m Read & Write: Users can see, open, and copy les and make changes to the shared folder (including creating, deleting, moving, and modifying les). m Read Only: Users can see, open, and copy les and folders. m Write Only: Users can change the contents of the shared folder by moving les and folders in or to it, but dont have access to and cannot see files or folders. A folder to which the Write Only privilege is assigned is also known as a drop box.

Checking Your Privileges

There are three ways to check the access privileges youve been assigned to a shared item. m Open the File menu and choose Sharing from the Get Info submenu. (In older versions of system software, choose Sharing from the File menu.) A window shows you who owns the folder and what privileges you have for the folder. If you own the folder, this is also where you can change the privileges youve assigned. m Open the folder. If a crossed-out pencil appears in the top-left corner of the window, you cant make changes.
m Look at the folder icons in the Finder. Note: If youre using an older version of system software, your folder icons look slightly different.

Icon Privileges

Tabbed folder
You are the owner of the folder.

Plain folder

You have some access privileges to the folder.

Locked folder with arrow (Drop box)
You have the Write Only privilege.

Locked folder

You have no access privileges to this folder.

Folder with lock

You cant move, rename, or delete this folder. (Any folder shown above can have a lock.)
Setting Access Privileges You can change the access privileges to folders that you own on the le server. Note: You can also set access privileges to items on your hard disk, then make them available to others on your network using the built-in le sharing capabilities of your Macintosh. For more information about le sharing, look in the Help menu.
Select a folder that you own on the le server. Choose Get Info from the File menu and then choose Sharing from the submenu (or choose Sharing from the File menu).
The sharing window for the selected item appears. The sharing window may look different from the one pictured here. For more information, see Checking Your Privileges on page 5.
To copy the privileges you selected to all folders within the current folder, click the Copy button. Note: If you are connected to an AppleShare IP le server, the only combinations that take effect are See Folders and See Files; and See Folders, See Files, Make Changes.
Make sure the Use enclosing folders privileges checkbox is not checked. Type the user or group name to whom you want to give access. Note: Do not change the owner or you will not be able to change the access privileges. Choose the User/Group and Everyone privileges you want from the Privilege pop-up menus. For more information about the items in the sharing window, choose Show Balloons from the Finders Help menu and point to the item youre interested in learning about. Or, ask your AppleShare IP server administrator.

Close the window.

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