Navigator View

In navigator view, the slide organizer displays a thumbnail image of each slide in your presentation, making it easy to see the flow of graphics-rich presentations. To help you organize your presentation as you work, you can group slides by indenting them, creating a visual outline of the slideshow. You can show or hide groups of slides by clicking the disclosure triangles. You can also skip slides so that they will not appear when you present your slideshow. To show navigator view: m Click View in the toolbar and choose Navigator (or choose View > Navigator). You can see your master slides in navigator view by dragging the bar at the top (or by clicking View in the toolbar and choosing Show Master Slides). Use the master slides to design your own themes and master slide layouts. (For information about designing your own themes and master slide layouts, see Chapter 9, Designing Your Own Master Slides and Themes.)
Drag the bar at the top of navigator view to display the master slides. See the graphics on each of your slides at a glance. Organize slides by indenting them. To indent a slide, drag it or select it and press Tab. Click the disclosure triangles to show or hide groups of indented slides.
Working With Slides When you create a new slideshow, Keynote automatically creates a title slide for you. When you add the first slide after that, Keynote automatically switches to a Title & Bullets slide layout, unless you choose a different master for the first slide. You can change the master used for that or any other slide by clicking Master in the toolbar and choosing a different layout. If you choose a different master for the first slide, the next slide you insert will use the master you chose. When you add a new slide, it uses the same master as the selected slide (except in the case described above). To add a slide, do one of the following: Select a slide and press Return. Click the New (+) button in the toolbar (or choose Slide > New Slide). To duplicate a slide: m Press Option and drag a slide in the navigator until you see a blue triangle (or choose Edit > Duplicate). To copy a slide: m Select a slide, choose Edit > Copy, select another slide, and choose Edit > Paste. To indent slides: 1 In navigator view, select the slide you want to indent. To select multiple slides, hold down the Shift key and select the first and last slides in a range. 2 Press Tab (or drag the selected slide to the right until a blue triangle appears). You can create more indent levels by pressing Tab again. You can indent a slide only one level deeper than the previous slide (known as the parent slide). To move slides to a higher outline level: m Select the slides and press Shift-Tab (or drag the selected slides to the left). To show or hide a group of slides: m Click the disclosure triangle to the left of the first slide in the group. To skip a slide when you play your slideshow: m Select the slide and choose Slide > Skip Slide.

To display a skipped slide: m Select the slide (it looks like a line in the slide organizer) and choose Slide > Dont Skip Slide. To delete a slide: m Select the slide in the slide organizer and press the Delete key. If the slide had subordinate slides grouped below it (known as children), they are moved up by one outline level. To delete a slide and all the slides grouped below it: m Collapse the group of slides (click the arrow to the left of the top slide) and press the Delete key. If you accidentally delete slides, you can recover them immediately by choosing Edit > Undo Delete. To move a group of slides: m Select the first slide in the group and drag the group to a new location in the slide organizer.

Outline View

Outline view displays the title and bullet-point text of each slide in your slideshow. This view is most useful for seeing the flow of text-rich presentations. All the titles and bullet points appear legibly in the slide organizer. Outline view provides an easy way to order and reorder your bullet points as you organize your presentation. You can add bullet points to existing text directly in the slide organizer. You can also drag bullets from one slide to another, or drag them to a higher or lower level within the same slide.
In outline view, you see the text in titles and bullet points. You can add or edit text directly in outline view. As in navigator view, you can skip slides so that they dont appear when you play your slideshow. Drag bullets to another slide or drag them to create a new slide. Drag bullets left or right to move them to a higher or lower outline level. Double-click a slide icon to hide its bulleted text in the slide organizer.
To show outline view: m Click View in the toolbar and choose Outline (or choose View > Outline). To change the font used in outline view: 1 Choose Keynote > Preferences and click General. 2 Choose a font and size from the Outline View Font pop-up menus. To select a bullet and its text in outline view: m Click the bullet. To select a bullet (or bullets) and its subordinate bullets: m Click between a bullet and its text, and then drag down. To move a bullet to a lower outline level on the same slide: m Click anywhere in the text and press Tab, or drag the bullet to the right, until a blue triangle appears. You can also select (highlight) any number of bullets and press Tab.
To move a bullet to a higher outline level on the same slide: m Click anywhere in the text and press Shift-Tab, or drag the bullet to the left until a blue triangle appears. To move bullets to another slide: m Drag the selected bullets out of the current slide to a different slide. To move bullets from one slide and create a new slide: m Drag the bullets to the left of the other bullets on the slide until a blue triangle appears above the slide. To place all slide bullets subordinate to the bullets on the previous slide: m Drag the slide icon to the right. All bullets on the slide are moved to the previous slide, with the first bullet at the same level as the last bullet on the previous slide. To print the outline view: 1 Choose File > Print. 2 In the Print dialog, choose Keynote from the Copies & Pages pop-up menu. 3 Select Outline.

Step 2: Create Your Slides
When you select a theme, a single slide appears in the slide organizer. You can begin working in this first slide, adding text, graphics, movies, and sound. You can add new slides to the document as needed. To add a slide, do one of the following: Click the New (+) button in the toolbar (or select a slide in the slide organizer and press Return). You can also choose Slide > New Slide to insert a slide. Important: Save your work often by choosing File > Save. For more details about saving Keynote documents, see Step 4: Save Your Slideshow on page 42.

Using Master Slides

As you work, youll want to use different slide layouts to place text and graphics on individual slides. Master slides provide the layouts you are most likely to need.
Each Keynote theme includes a family of master slides. Each master slide has a different layout that may include title and body placeholder text, as well as object placeholders for graphics, tables, and charts. Most themes come with the master slide layouts described here:
Master slide Title & Subtitle Title & Bullets Title & Bullets2 Column Bullets Blank TitleTop or Center Photo Horizontal Photo Vertical Title, Bullets & Photo Title & Subtitle Title & BulletsLeft or Right Recommended use Title page or section titles within your presentation Content Content you want to appear side by side General content pages that require bulleted text; the text area fills the entire slide Graphics-rich layouts Title page or section titles within your presentation Horizontal photo with title below Vertical photo with title and subtitle on the left Title page or section title with text and photo Title page or section titles requiring a subtitle Content slides on which you can place bulleted text on the left or right and a graphic on the other side of the slide
When you create a new slide, it uses the master slide of the selected slide (except when the selected slide is the first slide, Title & Subtitle). You can change a slides master slide layout at any time. To change the master for a slide: 1 Select the slide whose master slide layout you want to change. 2 Click Masters in the toolbar. 3 Select a master slide in the list. For more information about modifying themes and master slides, see Chapter 9, Designing Your Own Master Slides and Themes.

Webpage

Open the webpage in a browser (Safari, for example) Open another Keynote document

Keynote File

Use this type of hyperlink Email Message
To perform this action Open a new mail message with the specified subject and addressee Stop the slideshow
Notes Keynote opens your default mail application. Keynote opens in edit mode to the last slide shown.

Exit Slideshow

Drag a URL from a browser to an object on the slide canvas to create a web view hyperlink. By default, any text you type or drag that begins with www, ftp, or http automatically becomes a hyperlink as well. To turn off automatic detection of URLs: 1 Choose Keynote > Preferences and click General. 2 In the Hyperlinks section, deselect Automatically detect email and web addresses. By default, all new text hyperlinks are underlined automatically. If you turn off this setting, you can add an underline to existing text if you decide to enable it as a hyperlink later. To turn automatic underlining of new text hyperlinks on or off: 1 Choose Keynote > Preferences and click General. 2 In the Hyperlinks section, select or deselect Underline text hyperlinks on creation. To underline an existing text hyperlink: 1 Select the text you want to underline. 2 Click Fonts in the toolbar and choose Single from the Underline pop-up menu (or choose Format > Font > Underline).
To make a hyperlinks-only presentation, choose Hyperlinks only from the Presentation pop-up menu in the Document Inspector. For more information, see Hyperlinks-Only Presentations on page 155.
During a presentation, the pointer appears only on slides with hyperlinks. You can change this default so that the pointer appears whenever the mouse moves. To specify when the pointer appears during a presentation: 1 Choose Keynote > Preferences. 2 Click Slideshow. 3 Choose one of the Show pointer options.

Modifying Layouts

Certain slide elementssuch as a body text box and object placeholdersare preformatted and located in specific places on each master slide. You can easily add these elements to individual slides. To change a slides layout: 1 Select the slide whose layout you want to change. 2 Choose View > Show Inspector and click the Slide Inspector button. 3 Click Appearance. 4 Select the elements you want to add.

Adding Table Header Rows and Columns
Header rows and columns contain special formatting to set them off from the rest of the table text (header text might be boldface and bigger, for example). Header rows and columns look different from the rest of the table cells, but you can change their style. You cannot split a header row into multiple rows, or header columns into multiple columns. To add a header row or column: 1 Select the table. 2 Click Inspector in the toolbar (or choose View > Show Inspector), and then click the Table Inspector button. In the Table pane, select Header Row and/or Header Column. You can also choose Add Header Row or Add Header Column from the table formatting menu, choose Format > Table, or Control-click a table to open a formatting menu.
Merging, Splitting, and Resizing Table Cells
Merging table cells combines adjacent cells into one, eliminating the border so that the cells work as a single cell:
Splitting cells divides each selected cell into two equal parts, horizontally (rows) or vertically (columns). Both of the new cells have identical background colors or images. Any text that was in the original cell remains in the topmost or leftmost cell. You can split and merge cells using the Edit Rows & Columns pop-up menu in the Table Inspector or any table formatting menu. To resize table cells, use controls in the Table pane of the Table Inspector. To merge table cells: 1 Select a group of two or more adjacent table cells. The group of cells you choose must form a rectangle. 2 Click the Edit Rows & Columns pop-up menu in the Table pane of the Table Inspector, and choose Merge Cells. Alternatively, you can choose Format > Table or hold down the Control key as you click the table, and choose Merge Cells from the table formatting menu. Merging horizontally contiguous cells containing only textor a mixture of text, numbers, formatted numbers, and formulasjoins the content from all the original cells as text separated by tabs. Merging vertically contiguous cells that contain only textor a mixture of text, numbers, formatted numbers, and formulasjoins the content from all the cells as text separated by a carriage return. When merging cells, the cell background takes on the image or color that was in the leftmost cell. When a cell containing text, a number, a formula, or a formatted number is merged with empty cells, the new cell retains the content of the non-empty cell. When a cell containing a formatted number is merged with empty cells, the new cell retains the formatted number. Splitting cells divides each selected cell into two equal parts, horizontally (rows) or vertically (columns). Both of the new cells have identical background colors or images. Any text that was in the original cell remains in the leftmost cell. To split cells horizontally or vertically: 1 Select a table cell or cells. Or, to split an entire row or column, select all the cells in the row or column. 2 Click the Edit Rows & Columns pop-up menu in the Table pane of the Table Inspector.

Autofilling

You can use the Autofilling feature to paste the contents of the upper-left cell in a contiguous selection of cells to all other cells in the selection. Any text, number formatting, or formula associated with the upper-left cell is pasted into all cells in the selection. Background formatting is not affected. (See Using Formulas on page 110 to learn about using formulas in table cells.) If the upper-left cell is empty, autofilling clears all data from cells in the selection. Any number formats or formulas associated with cells in the selection are changed to match those of the upper-left cell.
Autofilling doesnt set up an ongoing relationship among cells in the selection. After autofilling, you can change the data, number formatting, or formula in any of the cells in the selection. To autofill a range of cells: 1 Select the cell whose data, number formatting, or formula you want to paste into other cells. 2 Select adjacent cells to autofill, making sure that the cell whose contents you want to paste is the upper-left cell in the group. Cells in the selection can be in the same row or column and in adjacent rows or columns, but they must be contiguous. See Selecting Table Cells on page 96 for selection instructions. 3 In the Numbers pane of the Table Inspector, click the Fill button.
Paste the contents of the upper-left selected cell into the other selected cells.

Using Formulas

You can add a formula to a table cell to display a value derived using values in other table cells. A formula is a set of operations for deriving a value. For example, you can add a formula to the bottom cell of a column that sums the numbers in all the other cells in the column. If any of the column values change, the total in the bottom cell changes automatically. Formulas derive values by using operators or functions. Operators perform operations such as addition (+) and multiplication (*). Functions are predefined, named operations, such as SUM and AVERAGE.

Adding a Chart

You can add a chart by inserting it on the slide canvas or by drawing it. After you add a chart, you can change the chart type and appearance with the Chart Inspector. To place a chart on the slide canvas: 1 Click Chart in the toolbar (or choose Insert > Chart). A chart containing placeholder data appears on the slide, and the Chart Inspector and Chart Data Editor open. To resize the chart: m Drag an active selection handle. To reposition the chart: m Drag the chart where you want it (avoid placing the pointer on a selection handle). You can also draw a chart on a slide. To draw a chart on the slide canvas: 1 Hold down the Option key and click Chart in the toolbar. 2 Release the Option key, and then move the pointer over the slide canvas until it becomes a crosshair. 3 Drag across the slide canvas to create a chart any size you want. To constrain the charts proportions, hold down the Shift key as you drag.

Changing a Chart Type

Keynote provides numerous types of charts to choose from, including bar charts, 3D bar charts, line charts, 3D line charts, pie charts, and more. Once youve placed a chart on a page, you can change its type and format it using the Chart Inspector. To open the Chart Inspector: m Click Inspector in the toolbar (or choose View > Show Inspector, and then click the Chart Inspector button). To select a chart type, do one of the following: Choose Format > Chart > [chart type]. In the Chart Inspector, choose a chart from the pop-up menu that appears when you click the chart icon in the upper left.
The Chart Inspector button
Choose a chart type from the pop-up menu. 2D charts are on the left, and 3D charts are on the right.
To change a chart from one type to another: 1 Select the chart. 2 In the Chart Inspector, choose a different chart type from the pop-up menu. You can also choose Format > Chart > Chart Type > [chart type]. If you switch to a pie chart, Keynote charts only the first data set in the Chart Data Editor. See Pie Charts on page 136. If you switch to a scatter chart, each point in the chart requires two values, so every series uses two columns in the Chart Data Editor. See Scatter Charts on page 140. If you switch to a bar, column, area, or line chart, each series in the new chart corresponds to a row in the Chart Data Editor. If you switch to a 3D version of a chart, the Chart Inspector provides controls for managing object depth and lighting style. See 3D Charts on page 141. Formatting youve applied to the chart youre changing may not be applied to the new chart. For example, the color fill attribute has a different default value for each type of chart. If youve changed a column fill color and then change the chart to be a bar chart, the fill color change isnt retained.

Depending on the type of chart, the attributes that may change when you change a charts type are as follows: show value label, value label position, text style, series stroke, series shadow, series fill, data point symbol, and data point fill. Bar/column charts and stacked bar/column charts share attributes except for value label position. Also, bar/column charts have separate fills. 3D chart shadows are shared across chart types. When you change a charts type and the new type has some of the same attributes, those attributes dont change. Shared attributes include axes, gridlines, tick marks, axis labels, show minimum value, number format, borders, rotation, shadows, and 3D lighting style. Youll learn more about these attributes throughout the remainder of this chapter.

Editing Chart Data

To edit chart data, open the Chart Data Editor and enter your data by typing it or copying and pasting from Excel, AppleWorks, or another spreadsheet application. To open the Chart Data Editor: 1 Select a chart on a slide. 2 Click Edit Data in the Chart Inspector (or choose Format > Chart > Show Data Editor).
Click these buttons to add another row or column for data.
Type chart data directly into these spreadsheet cells.
Drag labels to reorder them.
To copy data from another spreadsheet into the Chart Data Editor: 1 Open the spreadsheet with the data you want, and select all the relevant cells. 2 Choose Edit > Copy (or press Command-C). 3 Select the top cell in the first column of the Chart Data Editor. 4 Choose Edit > Paste (or press Command-V). To edit the names of rows and columns, or the data in a cell: m Double-click a cell or a row or column label and type. To reorder rows or columns in the Chart Data Editor: m Drag a row or column label to a new position. To add rows or columns in the Chart Data Editor, do one of the following: Click Add Row or Add Column to place a row above the selected row or a column to the left of the selected column. If no row or column is selected, the new row or column appears at the bottom or right edge of the table. (To see the new row or column, you may have to press the Return or Tab key or expand the Chart Data Editor window.) Select any blank cell, type your data, and press Return. A new row or column is automatically created. To delete rows or columns: m Select the row or column header label and press Delete.

Formatting Charts

You can resize and reposition charts and chart legends the same way you work with other objects. You can format chart elementsfonts, colors, axis labels, and tick marksto suit your preferences. You can hide the chart legend and adjust the angle and lighting style of 3D charts. You can also hide the chart legend. Most chart formatting tasks are done using the Chart Inspector. You can also accomplish many of the tasks described in this section using shortcut menus. To open the Chart Inspector: 1 Click Inspector in the toolbar (or choose View > Show Inspector). 2 In the Inspector window, click the Chart Inspector button.

Here are 2D and 3D versions of the default line chart.
To select a 3D chart type: m In the Chart Inspector, choose a chart type from the Type pop-up menu. You can also choose Format > Chart > Chart Type > [3D chart type].
To define 3D scene settings: m Select a 3D chart, click the 3D Scene button in the Chart Inspector, and modify the charts viewing angle and lighting style using the 3D Scene controls.
Click the intersection of the arrows and drag to move the chart both ways.
Choose an item from the Lighting Style pop-up menu to adjust the lighting effect.
Drag an arrow to adjust the viewing angle. Click one arrow at a time to move the chart in a single direction (left-right or up-down).
To resize a 3D chart: m Select the chart and drag the active selection handles. The chart is resized through all three dimensions.

Rotating Charts

You can rotate charts by dragging a selection handle (see Changing an Objects Orientation on page 90). Pie charts can also be rotated using the Chart Inspector (see Pie Charts on page 136). You cant rotate or flip 3D charts. If a 3D chart is grouped with 2D charts, you can rotate the group, but only the 2D charts in it will rotate.
Slide Transitions and Object Builds
This chapter describes how to add motion and visual appeal to your slideshow using slide transitions and object builds.
After youve designed and organized your slides, you can put the whole presentation together. Add animation to text to captivate your audience. Add transitions to move smoothly from one slide to the next. Use object builds within each slide to reveal data as you present it.
Adding Transitions Between Slides
Keynote provides a variety of transition styles. Some examples are described below.
Transition style Cube Doorway Fall Flip Mosaic flip Page flip Move in Push Twirl What it looks like Slides rotate on and off screen as if they are sides of a revolving cube. Slide appears as if doors were opening, and then the full slide appears. Slide appears to fall forward, and then the full slide appears. New slide appears as if it is on the other side of a flipped page. Slide appears as rotating mosaic pieces. Slide appears as a page peeling back. Slide moves in from a specified direction to cover the contents of the previous slide. New slide appears to push old slide off the screen in the specified direction. Previous slide spins and shrinks toward center, and then next slide spins outward.
You can change the duration of a transition, and you can specify when to start the transition (automatically or on click). You set slide transitions in the Slide Inspector.

Drag items to reorder them.
Choose how to initiate the selected build. Specify how long to wait after the previous build finishes to start the object build.
You can also make several objects appear and move at the same time, by first grouping them (see Grouping and Locking Objects on page 65). 3 To specify how long to wait after the previous build finishes to start the next objects build, type a value in the Delay field (or click the arrows). You can specify a delay up to 60 seconds. You can specify a delay only if you choose to start the build automatically (rather than on click).
Moving Objects Off the Screen
You can make objects exit the slide in any order by making selections in the Build Out pane of the Build Inspector. If you have elements on a slide that build in and elements that build out, you can mix the build in and build out orders, so that any individual element might move on and off the screen before another one moves on the screen.
Interspersing Build Elements
After youve set up object builds on a slide, you can create various effects by changing the order of builds and by specifying timing for the appearance of builds. For example, you can set up a build that brings the first text bullet onto the slide, then the first wedge of a pie chart, and then the second bullet. You can do the same to move objects off the slide. You can also specify a range of elements to be used in a build, such as only the second and third text bullets. To intersperse an object's elements in a build: 1 In the Build Inspector, set Delivery options so that the build occurs by parts (by bullet, by wedge, and so on). 2 Select Set separate timings for elements. This option appears when the Delivery pop-up menu is set to anything but All at Once. Selecting Set separate timings for elements opens the Build Drawer if it's not already open. 3 In the Build Order drawer, drag the items to set the order in which the items occur. 4 Specify when and how to animate each object: In the Build Order drawer, select an item in the list. Choose an option from the Start Build pop-up menu. On Click Initiates the build when you click. Automatically after build [#] initiates the build with the build number indicated and after the amount of time specified in the Delay field. Specify how long to wait after the previous build finishes to start the next objects build by typing a value in the Delay field (or click the arrows). You can specify a delay up to 60 seconds. You can specify a delay only if you choose to start the build automatically (rather than on click).

Creating Text Builds

You can use builds to make text move onto or off of slides. Keynote provides options for building text line by line, word by word, or character by character. You can create text builds for bulleted or plain body text. To set up a body text build: 1 Select the text and assign it a build effect, direction, duration, and order, using the Build Inspector as described earlier. 2 Choose a delivery style from the Delivery pop-up menu. All at Once: Moves all text in the text box at the same time.

Pausing and Resuming a Presentation
There are several other ways to pause a presentation. To pause a presentation, do one of the following: To pause (freeze) the presentation and display the current slide, press F. To resume the presentation, press any key. To pause the presentation and display a black screen, press B. To resume the presentation, press any key. To pause the presentation and hide the application, press H. To resume the presentation, click the Keynote icon in the Dock. During a presentation, clicking a hyperlink that opens a webpage, email message, or file also pauses the presentation. While a presentation is paused in this way, the Keynote icon in the Dock displays a green Play button. To resume the presentation, click the Keynote icon in the Dock. (You can also quit the presentation by pressing the Dock icon and choosing Exit Slideshow.) For a complete list of presentation keyboard shortcuts, see the Keyboard Shortcuts topic in Keynote Help.

Changing the Slide Size

For highest-quality playback, your slide size should match the screen resolution of the default size, 800 x 600. Newer projectors may display slides at a resolution of 1024 x 768. If your presentation includes movies, you may want to choose a higher resolution. Choose an HD theme with a resolution of 1920 x 1080 in this case; note that not all themes offer the higher resolution. If your slide size is too large to fit the display, Keynote automatically scales it down to fit the screen. Note also that higher resolutions require more memory and faster processing. To change the slide size of your Keynote document: m In the Document Inspector, choose an option from the Slide Size pop-up menu.
You can also specify a custom size by choosing Custom slide size in the Slide Size pop-up menu and then typing the dimensions you want in the Width and Height fields. Note: You must use the Custom slide size pop-up menu to specify a custom slide size. You cannot specify a custom size in the Theme Chooser. If youre not sure of the best slide size or you dont want to change the original slide size in your document, Keynote plays the slideshow at its original size, centered on your display and surrounded by a black border. Or you can have Keynote scale the slideshow up to fit your screen when the slideshow plays. To fit the presentation to the display only during slideshow playback: 1 Choose Keynote > Preferences. 2 Click Slideshow. 3 Select the Scale slides up to fit display checkbox. This option does not actually change the slide size of your Keynote document; it scales the document to fit the display. Some video quality may be lost during playback with this option. If you select this option and use the Cube or Flip transition, make sure to select Reduce to avoid clipping, or part of the transition may not be visible.

Designing Your Own Master Slides and Themes
This chapter is for designers who want to use the powerful graphics capabilities in Keynote to create their own master slides and themes.
This chapter assumes you are already familiar with the Keynote design and formatting features described in previous chapters. The themes that come with Keynote are sets of master slide layouts, backgrounds, charts, tables, and text styles. Within each theme, master slides define the following slide attributes: Default position of title and body text Background graphics Default fonts Default bullet styles Default position for charts, tables, and images (the object placeholder) Object fills and line styles for drawn objects and tables Chart style Slide transition style Alignment guides You can modify any of these attributes to customize any master slide within a theme. When you change a master slide, the changes appear on every slide that uses that master. You can modify a master slide without affecting the default themes available in other Keynote documents.
You can also modify and save a whole set of master slides to create your own theme, customizing it with your company logo or styling it with your own designs. If you want to save a set of customized master slides to use in other presentations, you can save the set as described in Saving a Custom Theme on page 180. To work on a master slide: m Open the master slide organizer and select a master slide. To open the master slide organizer: m Click View in the toolbar and choose Show Master Slides (or choose View > Show Master Slides). An easy way to get a modified slide layout is to import a single slide or master slide from another slideshow into the current slideshow. To import a single slide or master slide: 1 Open the Keynote document that contains the slide you want. 2 Select the slide and drag it from the source document to the slide organizer of the document you are working in. A new master slide is created in your Keynote slideshow. You can find the new master slide in the master slide organizer. Note: You can create builds for objects on a master slide. For information, see Creating Builds on Master Slides on page 152.
Modifying Master Slide Backgrounds and Layouts

Restoring Original Theme Defaults
If you modify master slides in a document and later want to return to the original theme defaults, you can do so by reapplying the theme to your document. To restore the theme defaults: 1 Choose File > Choose Theme, and then select the original theme and presentation size. 2 Make sure Retain changes to theme defaults is not selected. 3 Click Choose.

Creating a Custom Theme

If you want to create an entirely new theme that is not based on any of the existing Keynote themes, the easiest way is to start in a new Keynote document with only a single, blank master slide. Delete all other master slides from the document. Keep the following tips in mind: Design and place shared background elements and body and title text first. On a sample slide, test your text layouts to be sure they work with wrapped text lines. Consider how many bullets you want to fit in a body text box when you set its size and placement. Set up all text and background attributes before creating new master slides. Create a variety of body and title text layouts using copies of the original master slide. New master slides made from copies of that first one automatically inherit all of its text and background attributes. Then you only have to adjust the text box layouts (for example, remove the title text box and expand the body text box for a body only master slide). Create sample slides in the slide organizer based on each master you design and place free text boxes, shapes, tables, and images on each one, if you want the default object attributes to be different on different master slides. (If you want to set the same default object attributes for all masters, you need to do this for only one master slide.) Create eight sample slides in the slide organizer based on each of your master slides. Design a chart on one slide, and then copy and paste it onto each of the slides. Then convert each chart to a different chart type, and set its size and position. Do this step before you define default chart styles using the Format menu.
+ symbol (clipping indicator) 59, 102 > symbol (in menu commands) 17 3D charts 141

Keynote 08 Users Guide

K Apple Inc. 2008 Apple Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Inc., registered in the U.S. and other countries. Use of the keyboard Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple 1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com
Apple, the Apple logo, AppleWorks, ColorSync, Expos, GarageBand, iBook, iDVD, iLife, iPhoto, iPod, iTunes, Keynote, Mac, MacBook, Mac OS, Numbers, Pages, PowerBook, and QuickTime are trademarks of Apple Inc., registered in the U.S. and other countries. Apple Remote Desktop, Finder, iWeb, iWork, and Safari are trademarks of Apple Inc. AppleCare is a service mark of Apple Inc., registered in the U.S. and other countries. Adobe and Acrobat are trademarks or registered trademarks of Adobe Systems Incorporated in the U.S. and/or other countries. YouTube is a trademark of Google Inc. Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products. 019-1276 06/2008

Contents

Preface Chapter 1
Welcome to the Keynote Users Guide Keynote Tools and Techniques About Themes and Master Slides The Keynote Window Zooming In or Out Changing Views Navigator View Outline View Light Table View Jumping to a Particular Slide The Toolbar The Format Bar The Inspector Window The Media Browser The Colors Window The Font Panel The Warnings Window Keyboard Shortcuts and Shortcut Menus Working with a Keynote Document Creating or Opening a Slideshow Creating a New Keynote Document Importing a Slideshow Opening an Existing Keynote Document Saving Documents Saving a Document Undoing Changes Saving a Copy of a Document Automatically Saving a Backup Version of a Document Saving a Document as a Theme Saving Search Terms for a Document Closing a Document Without Quitting Keynote

Chapter 2

37 Chapter 48
Adding, Deleting, and Organizing Slides Adding Slides Reordering Slides Grouping Slides Deleting Slides Skipping Slides Adding Slide Numbers Using Comments Copying or Moving Items Among Slides Changing a Slides Theme, Master, or Layout Changing the Theme Using Multiple Themes Applying a New Master to a Slide Changing a Slides Layout Making the Same Change on Multiple Slides Working with Text Adding Text Selecting Text Deleting, Copying, and Pasting Text Formatting Text Size and Appearance Using the Format Menu to Format Text Making Text Bold or Italic Using the Menus Creating Outlined Text Using the Menus Underlining Text Using the Menus Changing Text Size Using the Menus Making Text Subscript or Superscript Using the Menus Changing Text Capitalization Using the Menus Using the Font Panel to Format Text Tips for Organizing Fonts Changing Fonts Using the Font Panel Changing Underlining Using the Font Panel Adding a Strikethrough to Text Using the Font Panel Changing Text Color Using the Font Panel Changing the Paragraph Background Color Using the Font Panel Creating Shadows on Text Using the Font Panel Changing the Font Used in Outline View Adding Accents and Special Characters Adding Accent Marks Viewing Keyboard Layouts for Other Languages Typing Special Characters and Symbols Using Smart Quotes

Reordering Slides

The navigator, outline, and light table views make it easy to reorder slides. To reorder slides: 1 Click View in the toolbar and choose Navigator, Outline, or Light Table. 2 Select one or more slides and drag them to a new location.

Grouping Slides

In navigator view, you can create groups of slides by indenting them as many levels deep as you need to. Indented (subordinate) slides are called children. Indenting slides doesnt affect how the slideshow plays. To see navigator view, click View in the toolbar and choose Navigator.
Here are ways to work with groups of slides in navigator view: m To indent slides, select them and press Tab or drag the slides to the right. You can create more indent levels by pressing Tab again or dragging farther to the right. However, you can indent a slide only one level deeper than the slide above it. m To remove an indent, drag the slides to the left or press Shift-Tab. m To show or collapse (hide) a group of slides, click the disclosure triangle to the left of the first slide above the group. If a group of slides is collapsed so that you see only the top slide in the navigator view, deleting the top slide deletes all its children, too. If the group isnt collapsed, deleting the top slide moves all its children up one level. m To move a group of slides, select the first slide in the group (in navigator view) and drag the group to a new location in the slide navigator.

Deleting Slides

You can delete a single slide or a group of slides. Here are ways to delete slides: m To delete a slide, select the slide in the slide navigator and press the Delete key. You can Shift-click to select multiple slides to delete. If you delete the first slide in a group while the subordinate slides (children) are visible in the slide navigator, the children are moved up by one outline level. m To delete a slide and all its children, hide them (click the arrow to the left of the top slide) and press the Delete key. If you accidentally delete slides, you can recover them immediately by choosing Edit > Undo Delete.

Skipping Slides

You can skip a slide when your slideshow plays without deleting the slide from your document. To skip one or more slides: m Select the slide(s) in the slide navigator or light table view, and then choose Slide > Skip Slide. m Control-click the slide and choose Skip Slide. To make a skipped slide visible in a slideshow, select it and then choose Slide > Dont Skip Slide (or Control-click the slide and choose Dont Skip Slide).

Adding Slide Numbers

You can add numbers (similar to page numbers) to individual slides. Or you can turn on numbering for a master slide so that each new slide based on that master automatically gets an ascending slide number. Here are ways to add slide numbers: m Select a slide in the slide navigator, open the Slide Inspector, click Appearance, and then select Slide Number. The number assigned reflects the location of the slide in the organizer (skipped slides arent numbered). m To add slide numbers to a master slide, click View in the toolbar and choose Show Master Slides. In the master slide navigator, select the master slide you want to modify. Open the Slide Inspector, click Appearance, and then select Slide Number. You can drag the number wherever you like on the slide, and you can use the Font panel to format the number.

Changing the Theme

You can change a slides theme at any time by selecting it and choosing another theme using the Themes button in the toolbar. To retain formatting changes youve already made, or to change a whole slideshows theme, follow these steps. To change a slides or a slideshows theme: 1 In the slide navigator, select the slide or slides whose theme you want to change. (If you want to change all slides, skip this step.) 2 Click Themes in the toolbar and choose Theme Chooser. 3 Select a new theme. 4 If you made formatting changes that you dont want to keep in the new theme (for example, if you made body text brown but you want the text to use the new themes text color), deselect Retain changes to theme defaults. 5 Choose All Slides or Selected Slides from the Apply Theme To pop-up menu. You can use multiple themes in the same slideshow by applying a new theme to only some of the slides. 6 Click Choose to apply the new theme. To return a slide to its theme defaults, select the slide and choose Format > Reapply Master to Slide.

Using Multiple Themes

You can use multiple themes in a slideshow to visually segregate slides into groups. To use different themes for different slides in your slideshow: 1 In the slide navigator, select the slide or slides you want to have a different theme. (Shift-click or Command-click to select multiple slides.) 2 Click Themes in the toolbar and choose a new theme. You can also click Themes in the toolbar, choose Theme Chooser, and then choose Selected Slides from the Apply Theme To pop-up menu.
Applying a New Master to a Slide
You can change a slides master at any time. For example, you might want to change a Photo master from horizontal to vertical. To quickly choose another master, select the slide whose master you want to change, click Masters in the toolbar, and then choose a different master slide. You can also use the Slide Inspector to change a slides master.
To change a slides master using the Slide Inspector: 1 Select the slide whose layout you want to change. 2 Choose View > Show Inspector, and then click the Slide Inspector button. 3 Click Appearance. 4 To apply a different master slide, click the triangle next to the slide thumbnail image and choose one from the pop-up list.

Changing a Slides Layout

You can easily add a preformatted title box, body text box, object placeholder, or slide number to individual slides. To change a slides layout: 1 Select the slide whose layout you want to change. 2 Choose View > Show Inspector, and then click the Slide Inspector button. 3 Click Appearance.

To go through the text more quickly, press Command-semicolon (;) to continue checking the document. m To check spelling and view suggestions for misspelled words, choose Edit > Spelling > Spelling. The Spelling window opens, and you can use it as Working with Spelling Suggestions, next, describes.
Working with Spelling Suggestions
Use the Spelling window to work with alternative spellings. To work with spelling suggestions: 1 Choose Edit > Spelling > Spelling. The Spelling window opens and the first misspelled word is highlighted: 2 Make sure that the correct language is selected in the Dictionary pop-up menu. Each language uses a different spelling dictionary. 3 To replace the incorrect spelling in the text, double-click the correct word or spelling in the Guess list. 4 If the correct word doesnt appear in the Guess list but you know the correct spelling, select the misspelled word in the Spelling window, type the correct word, and click Correct. 5 If the current spelling is correct and you want to leave it as it is, click Ignore or Learn. Use Learn if the term is one you use often and you want to add it to the spelling dictionary. If you used Learn and later decide you dont want the word in the dictionary, type the word into the text field below the Guess list, and then click Forget. 6 If no alternate spellings appear in the Guess list, select the misspelled word in the Spelling window and try a different spelling. Click Guess to see whether new possibilities appear in the Guess list. 7 Click Find Next and repeat steps 3 through 6 until you find no more spelling errors. You can also hold down the Control key and click a misspelled word. From the pop-up menu you can choose an optional alternative spelling, click Learn, or click Ignore.
Finding and Replacing Text
You can find every instance of a word or phrase in your document, and optionally change it to something else. Here are ways to find and replace text: m Choose Edit > Find > Find, click Simple or Advanced to set up find/replace criteria, and then click a button to conduct find/replace operations. Simple: In the Find field, type the text you want to find, and type any text you want to replace it with in the Replace field. Advanced: In addition to typing Find and Replace text, you can set up additional find/ replace criteria. Replace All: Automatically conducts the find/replace operation without your review. Replace: Replaces the current selection with the replacement text. Replace & Find: Replaces the current selection with the replacement text and immediately finds the next occurrence. Next or Previous: Finds the next or previous occurrence of the Find text. m Use the other commands on the Edit > Find submenu. Find Next or Find Previous: Finds the next or previous occurrence of the current Find text. Use Selection for Find: Finds the next occurrence of the selected text. Jump to Selection: Displays the selected text when its not currently in view.

Deleting Objects

Deleting objects is quick and easy. To delete objects: m Select the object(s) and press the Delete key. If you accidentally delete an object, choose Edit > Undo Delete.

Moving Objects

You can drag objects or cut and paste them to move them. Here are ways to move objects: m Click the object to select it (the selection handles appear), and then drag it to a new location. m To constrain the objects motion to horizontal, vertical, or a 45 degree angle, start dragging the object while holding down the Shift key. m To move the object in small increments, press one of the arrow keys, causing the object to move a point at a time. To move the object ten points at a time, hold down the Shift key while pressing an arrow key. m To show the position of the object when you move it, choose Keynote > Preferences, and then select Show size and position when moving objects in the General pane. m To precisely align objects by their edges or centers, you can use alignment guides. See Using Alignment Guides on page 71 for details. m Select the object and choose Edit > Cut. Place the insertion point where you want the object to appear, and then choose Edit > Paste. Avoid dragging an object by the selection handles because you may inadvertently resize the object.
Chapter 4 Working with Sound, Movies, Graphics, and Other Objects
Moving an Object Forward or Backward (Layering Objects)
When objects overlap or when text and objects overlap, you can change the order of objects in the stack. To move an object in front or in back of text or another object: 1 Select the object you want to move. 2 To move an object a layer at a time, choose Arrange > Bring Forward or Arrange > Send Backward. 3 To move an object to the very top or bottom of the stack, choose Arrange > Bring to Front or Arrange > Send to Back. If you frequently layer objects, you can add the Front, Back, Forward, and Backward buttons to the toolbar to work more efficiently. To learn about customizing the toolbar, see The Toolbar on page 21.

Aligning Objects

There are various ways to align objects on slides. Aligning Objects on a Slide Relative to One Another You can quickly align objects relative to one another if they appear on the same slide. To align objects: 1 Shift-click to select the objects you want to align. 2 Choose Arrange > Align Objects and then choose one of the alignment options in the submenu. Left: Positions objects so that their left edges align vertically to the first object you select. Center: Positions objects so that their centers align vertically to the first object you select. Right: Positions objects so that their right edges align vertically to the first object you select. Top: Positions objects so that their top edges align horizontally to the first object you select. Middle: Moves objects vertically so that their centers align horizontally to the first object you select. Bottom: Positions objects so that their bottom edges align horizontally to the first object you select. You can also align objects relative to one another by dragging them and using alignment guides to determine when the objects are correctly positioned. See Using Alignment Guides for more information.

Reshaping a Curve

You can expand or contract a curve, or change its angle. To reshape a curve: 1 Make the shape editable. 2 Click a red circular control on the curve you want to reshape. A control handle appears on both sides of the circular control.
Drag a control handle or rotate one or both control handles to change the curve.
You can also drag a point to modify the curve.
3 To expand or contract the curve, drag the circular control or one of the control handles. 4 To change the angle of the curve, move the control handles clockwise or counterclockwise. You achieve different effects when you move the handles together or independently of each other. Experiment until you achieve the desired effect. To move the control handles together, press the Option key, and then drag one or the other of them. To move only one control handle, press the Command key before dragging a handle.
Reshaping a Straight Segment
You can change the angle between two segments, or change the length of a segment. To reshape a straight segment: 1 Make the shape editable. 2 Click a corner point. 3 To change the angle between the two attached segments, drag the point clockwise or counter-clockwise. 4 To change the length of one of the segments, drag the point out or in.
Transforming Corner Points into Curved Points and Vice Versa
You can change one or more points into curves or curves into points. Here are ways to transform corner points into curved points and vice versa: m To change a corner point into a curved point, make the shape editable, and then double-click the corner point. m To change a curved point into a corner point, make the shape editable, and then double-click the curved point.
m To change all corner points in one or more shapes into curved points, make the shapes editable, select the shape(s), and then choose Format > Shape > Smooth Path. m To change all curved points in one or more shapes into corner points, make the shapes editable, select the shape(s), and then choose Format > Shape > Sharpen Path. After a shape is editable, you can use the Smooth Path and Sharpen Path commands without making the shape editable again.
Editing Specific Predrawn Shapes
Some predrawn shapes have special built-in editing controls. Editing a Rounded Rectangle The rounded rectangle has a circular control that lets you change the corners.

Adding a Movie

You can add a movie to a slide that plays when a slide appears or when the presenter clicks the mouse. Here are ways to add a movie: m Drag a movie file from the Finder to the slide canvas or to a media placeholder. m Click Media in the toolbar, click Movies, select a file, and then drag it to the slide canvas or to a media placeholder. m Choose Insert > Choose, select the movie file, and then click Insert. When a movie plays during a presentation, movie controls appear when you move the pointer over the movie if Show playback controls when pointer is over a movie is selected in the Slideshow pane of Keynote preferences. The controls available depend on the size (dimensions) of the movie; the smaller the movie, the fewer controls visible. Also see, Creating Movie Builds on page 113.
Adjusting Media Playback Settings
In the QuickTime Inspector, you can change such settings as when to start and stop a movie, and the frame to display until the movie starts playing. To set media playback preferences: 1 Click Inspector in the toolbar, and then click the QuickTime Inspector button. 2 Click the movie or sound object to select it. 3 To start and stop the movie at particular frames or times, drag the Start and Stop sliders. 4 To specify which frame of a movie to display until the movie starts playing (called the poster frame), drag the Poster Frame slider until the movie displays the image you want. 5 To start the movie when the presenter clicks the mouse (instead of when the slide appears), select Start movie on click.
6 Choose a repeat option from the Repeat pop-up menu: None: Play only once. Loop: Repeat continuously. Loop Back and Forth: Play backward and forward continuously.
Select the frames on which to start and stop playing the movie. Select to start the movie on click (rather than when the slide appears). Set playback repeat options. Set the playback volume. The QuickTime Inspector button
Select the frame to display until the movie begins playing.
Use these controls to view the movie or play sound as you edit your slideshow.
7 To increase or decrease the playback volume, drag the Volume slider to the right or left.

Adding Narration

You can record yourself talking about each slide. When you advance to the next slide or build, your timing is recorded as well. To record a slideshow: 1 If youre using an external microphone instead of your computers built-in microphone, connect the microphone and use the Sound pane of System Preferences to configure the input settings. 2 Select the slide on which you want the recording to start. You dont have to select the first slide, but a recorded slideshow plays back only from the first recorded slide. If you select a skipped slide, recording starts with the nearest previous unskipped slide. 3 Do one of the following: Open the Document Inspector, click Audio, and click Record. Choose File > Record Slideshow.

Adding Web Views

You can display a snapshot of a webpage (called a web view) on a slide. When the document is opened, Keynote can automatically update the snapshot with the current webpage. (The computer running the slideshow must be connected to the Internet.) By default, the snapshot is a hyperlink you can click during a presentation to open the webpage in a browser; you can turn off the link in the Hyperlink Inspector.
Insert a snapshot of a webpage that updates automatically when the slideshow opens.
The blue arrow means you can click the web view during a presentation to open the webpage in a browser.
To add a web view to a slide: 1 Choose Insert > Web View. 2 In the Hyperlink Inspector, type the pages URL (www.apple.com, for example). You can also drag a URLs icon from the address bar of a browser to the slide canvas; drag the icon to the slide navigator to add a new slide and create a web view on it in one step. 3 To automatically update the webpage periodically, select Update automatically. If you dont select Update automatically, you can update the webpage at any time by clicking Update Now. 4 Optionally resize or reposition the web view (the webpage image is imported at full size). The web view stays at the same resolution when you resize it. 5 By default, the web view is automatically a hyperlink, which you can click during a presentation to open the webpage in a browser. To turn off this feature, deselect Enable as a hyperlink in the Hyperlink Inspector.
When this option is selected, you can click the web view during a presentation to open the webpage in a browser.
Making an Object a Hyperlink
In addition to text hyperlinks, you can turn images and shapes into hyperlinks that perform the following actions when you click them during a presentation: Go to a particular slide Open a webpage on the Internet Open another Keynote document Open an email message Exit the slideshow
Turn images into hyperlinks that open another slide, a Keynote document, a webpage, or an email message. The small blue arrow (visible only while youre editing a slide) means the item is a clickable hyperlink.
See Using Hyperlinks on page 61 for instructions.
Using Motion in Slideshows
This chapter describes how to add visual interest using slide transitions and object builds.
After youve created and organized your slides, you can animate text and objects to add visual interest and emphasis. Transitions provide visual effects when you move from one slide to the next. Object builds animate elements on slides.

Removing a Formula

If you no longer want to use a formula that's associated with a cell, you can quickly remove the formula. To remove a formula from a cell: 1 Select the cell. 2 Press the Delete key.

Using the Formula Editor

The Formula Editor lets you create and modify formulas.
Cancel button Discard changes. Move the Formula Editor by grabbing here and dragging. Accept button Save changes. Text field View or edit a formula.
Here are ways to open the Formula Editor: m Select a table cell and then type the equal sign (=). m Select a table cell, click Inspector in the toolbar, click the Table Inspector button, and then click Format. Choose Formula Editor from the Quick Formula pop-up menu. m Select the table, and then double-click a table cell that contains a formula. m Select a table cell, and then choose Insert > Function > Formula Editor. When the Formula Editor opens, it appears over the selected cell. To move the Formula Editor, hover the cursor over the left side of the Formula Editor until the cursor changes into a hand, then click and drag. When you select a cell that contains a formula, its arguments are highlighted in color. Adding a New Formula with the Formula Editor Use the Formula Editor to create a formula. To add a new formula using the Formula Editor: 1 Select the cell in which you want to display the result of the formula. 2 Open the Formula Editor. For example, type the equal sign (=). 3 Use the text field to specify the formula, making sure the equal sign is the first character in your formula. To learn techniques for including cell references in your formulas, see Using Cell References on page 138. To learn about using operators in formulas, see Using Operators on page 140. To learn how to insert a function into a formula, see Using Functions on page 143. 4 To save changes, press Return, press Enter, or click the Accept button in the Formula Editor. You can also click outside the table. To close the Formula Editor and discard changes, press Esc or click the Cancel button in the Formula Editor.
Editing a Formula with the Formula Editor You can use the Formula Editor when you want to edit a formula. To edit a formula: 1 Double-click a table cell that contains a formula. The Formula Editor opens, with the formula displayed in the text field and its arguments highlighted in color. 2 Make changes as required. You can use the arrow keys to move the insertion point around in the text field. 3 To save changes, press Return, press Enter, or click the Accept button in the Formula Editor. You can also click outside the table. To close the Formula Editor and discard changes, press Esc or click the Cancel button in the Formula Editor.

Using Cell References

You use cell references to identify specific cells in formulas. For example, if you add a formula that averages the values in two cells, you use cell references to identify those cells. You can create cell references using the letters and numbers of reference tabs or using header cell names: If your table has both a header row and a header column, you can identify a cell using the column name followed by the row name. For example, if a column is named 2006 and a row is named Class Enrollment, the cell where the row and column intersect would be referred to as 2006 Class Enrollment. You can use the letters and numbers of reference tabs to identify a specific cell. You specify the column letter and then the row number. For example, C55 refers to the fifty-fifth row in the third column. Adding Cell References to a Formula To insert a cell reference, you can click a cell, click a reference tab, or select a range of cells when theres an insertion point in the text field of the Formula Editor. You can also insert a cell reference by typing it. Here are ways to add a cell reference at the insertion point in the text field: m To create a reference to a specific cell by using your mouse, click the cell. You can also type a reference to a specific cell. Use the column letter followed by the row number (A4) in the reference tabs or use the column name followed by the row name (2006 Class Enrollment).

Exporting a Slideshow to Other Formats
You can share your presentation across different platforms by exporting it to another format, such as QuickTime, PowerPoint, and PDF. You can also send your slideshow directly to iDVD, iPhoto, iTunes, iWeb, and GarageBand. And you can turn your slideshow into a movie you can watch on your iPod.
Sharing a Presentation Across Platforms
Export your presentation to formats that are compatible on different platforms. Creating a QuickTime Movie You can turn your slideshow into a QuickTime movie that includes all animated transitions and object builds. You can create an interactive movie that viewers can advance at their own pace, or you can create a self-playing movie, with transitions and builds timed just as you set them. To create a QuickTime movie of your slideshow: 1 Choose File > Export and then click QuickTime.
Play the movie once, repeatedly (loop), or forward and backward. Choose the movie type. For self-playing movies (Fixed Timing), set slide and object build durations. Choose a compression format to optimize movie size and playback quality. Select if the slideshow includes transparency you want to preserve.
Select to make the movie play at full screen.
2 Choose an option from the Playback Uses pop-up menu: Manual Advance: Viewers advance through the slideshow by clicking the mouse or Play (in the QuickTime controls), or by pressing the Space bar on the keyboard. Hyperlinks Only: Viewers advance through the slideshow by clicking hyperlinks. Recorded Timing: If you recorded your slideshow (as described in Adding Narration on page 97), your slideshow movie plays using the timing you recorded. Fixed Timing: Viewers cant control how the slideshow advances; the slideshow plays using the timing you specify in the next step.
3 If you choose Fixed Timing, specify how long slides appear and how long it takes to complete object builds by typing values in the Slide Duration and Build Duration fields. Slide Duration: How long each fully built slide remains on the screen after the last object build is complete. Build Duration: The number of seconds between the beginning of one build stage and the next in each object build. There is no delay between the moment a slide first appears on the screen and the first stage of an object build. 4 If you choose Fixed Timing, you can choose an option from the Repeat pop-up menu: None: The slideshow plays only once. Loop: The slideshow plays continuously. Back and Forth: The slideshow plays through forward, then backward to the beginning, and so on. 5 To make the slideshow appear on the whole screen rather than in a window, select Enter full screen mode when opened. 6 Choose a playback quality and file size from the Formats pop-up menu: Full Quality, Large: Preserves the best playback quality, but these movies are large and are therefore more difficult to transfer through email or the web. CD-ROM Movie, Medium: Best if you are using a CD to send the slideshow to another viewer. These movies are high in quality but have somewhat smaller file sizes than fullquality movies. Web Movie, Small: Movies generally have poorer playback quality but are small enough to be shared across the web or through email. Custom: Choose your own QuickTime compression settings for video and audio so that you can control the tradeoff between file size and quality. 7 To include the slideshow soundtrack or the recorded audio, select the Audio checkbox. 8 If your slideshow has a transparent background you want to preserve in your QuickTime movie, select Include transparency. Some transitions might not work correctly with this option selected. 9 Click Next, type a name for your movie, choose a location in which to store it, and click Export. If the slideshow includes a soundtrack, two movie files are created. The file with soundtrack appended contains only the audio and can be discarded.

Defining Media Placeholders
You can create one or more placeholders on a master slide to hold images, audio files, and movies. When you add one of these items to a slide based on that master, the file automatically goes into the placeholder at the specified position and size.
To define a media placeholder: 1 Select a master slide. 2 Open the Master Slide Inspector, and then click Appearance. 3 Select Define as Media Placeholder. 4 (Optional) Type a description in the Tag field. 5 Resize and rearrange the placeholder as desired. 6 (Optional) Add a placeholder image.
Defining Object Placeholders
You can create a placeholder on a master slide to hold tables and charts. When you add one of these items to a slide based on that master, the object automatically goes into the placeholder at the specified position and size. To define an object placeholder: 1 In the Master Slide navigator, select a slide (to open the Master Slide navigator, click View in the toolbar and choose Show Master Slides). 2 Open the Master Slide Inspector and then click Appearance. 3 Select Object Placeholder. 4 Position and size the placeholder.
Creating Background Elements on Master Slides
You can make an element (such as a company logo or other graphic, text, or color) appear on every slide thats based on a particular master slide. Using this technique is one way to create groups of related slides within a presentation. You could, for example, incorporate a subtle difference in the background of each group of slides. To do so, you create a set of master slides with each of the different backgrounds. To modify a master slide background: 1 Select a master slide to work with. 2 Select unwanted elements and then press the Delete key. 3 If you want an object (shape, image, sound or movie file, table, or chart) to be a background element, add it to the master slide and then size and position it on the slide. After you place an object, you can choose Arrange > Lock to prevent it from being accidentally moved as you work.
4 To allow master objects to interleave with objects added to slides based on that master, open the Master Slide Inspector, click Appearance, and select Allow objects on slide to layer with master. For more information about layering objects, see Moving an Object Forward or Backward (Layering Objects) on page 70. 5 To fill the slide background with color or an image, use the Background controls in the Appearance pane of the Master Slide Inspector. A common use of background layers is for alpha-channel graphics (graphics with transparency); you can add objects to a slide and layer them so that they show through part of the background image.

Adding Alignment Guides to Master Slides
You can create alignment guides to help you place your text and graphics consistently on each slide. Alignment guides created on a master slide are available when you are placing objects on any slides based on that master. To create alignment guides on a master slide: 1 Select the master slide to which you want to add the alignment guides. 2 Click View in the toolbar, and then choose Show Rulers. 3 Place the pointer on a ruler and drag an alignment guide to wherever you want on the master slide. To place a horizontal guide, drag from the ruler at the top of the slide. To place a vertical guide, drag from the ruler on the left side. You can also turn on gridlines that show on master slides and appear dynamically on slides. For more information, see Using Master Gridlines on page 72.
Defining Default Attributes of Text and Objects
You can define default attributes for text and objects. For example, you can set up Keynote so that every time you click Table in the toolbar, the default table is added, formatted with the number of rows and columns, header and body text font, and border colors youve predefined. To change an elements default attributes, you create the element with the desired attributes, and then define the element for a specific master or for all masters in the theme. If you define the element for one master, the defaults apply to new elements on slides based on that master. If you define the element for all masters, every new element in the document uses the defaults.
Defining Default Attributes of Text Boxes and Shapes
You can define the default attributes of new text boxes and shapes. To set default attributes for text boxes and shapes: 1 In the slide navigator, create a new slide. 2 If youre setting up default attributes for a particular master slide (rather than all masters in the current theme), click Masters in the toolbar and choose the master slide. 3 To define a default text box, click Text Box in the toolbar and then format the placeholder text. See Formatting Text Size and Appearance on page 40 for more information. 4 Do one of the following: To make the text box the default for only the current master slide, choose Format > Advanced > Define Text for Current Master. To make the text box the default for all master slides in the current theme, choose Format > Advanced > Define Text for All Masters. 5 To define a default shape, add a shape and then set its attributes. See Modifying Objects on page 73 and Filling an Object with Color on page 79 for instructions. 6 Do one of the following: To make the shape the default for only the current master slide, choose Format > Advanced > Define Shape for Current Master. To make the shape the default for all master slides in the current theme, choose Format > Advanced > Define Shape for All Masters. 7 If you dont want the default object on the slide, delete the object.

Defining Default Attributes of Imported Images
You can set default attributes such as shadow, reflection, opacity, and border (stroke) color, so that any image you add to your slideshow automatically uses the default settings. To set default image attributes: 1 In the slide navigator, create a new slide. 2 If youre setting up default attributes for a particular master slide (rather than all masters using the current theme), click Masters in the toolbar and choose the master slide. 3 Place an image on the slide and set its default attributes. For more information, see the following topics: Importing an Image on page 89 Adding Shadows on page 76 Adjusting Opacity on page 77
Changing the Style of Borders on page Do one of the following: To make the image the default for only the current master slide, choose Format > Advanced > Define Image for Current Master. To make the image the default for all master slides in the current theme, choose Format > Advanced > Define Image for All Masters. 5 If you dont want the image on the slide, delete the image.
Defining Default Attributes of Tables
You can set up table attributes such as number of rows and columns, line styles and colors, text styles, and shadows. Important: A table has four distinct formatting areas: header row, header column, inside borders, and outside borders. To set default table attributes, you must apply each attribute to an entire formatting area. For example, to set the default formatting of a header row, you need to change the formatting of all the cells in the header row, not just one header cell. To set default table attributes: 1 In the slide navigator, create a new slide. 2 If youre setting up default attributes for a particular master slide (rather than all the masters in the current theme), click Masters in the toolbar and choose the master slide. 3 Place a table on the slide. Adding a Table on page 115 tells you how. 4 Select the table and set its attributes. See Resizing a Table on page 117 if you want to change the tables dimensions. See Working with Rows and Columns on page 128 to learn about adding and removing columns and rows and creating header rows and columns. See Working with Table Cells on page 131 for information about splitting and merging table cells, resizing them, and formatting their borders. See Formatting Cell Values on page 123 to learn about options for formatting the display of cell values. See Adding Images or Color to Cells on page 127 if you want to add graphics to the table. 5 Do one of the following: To make the table the default for only the current master slide, choose Format > Advanced > Define Table for Current Master. To make the table the default for all master slides in the current theme, choose Format > Advanced > Define Table for All Masters. 6 If you dont want the table on the slide, delete the table.