MaP Forum Executive Committee January 24, 2011 - 2:30 p.m. BRC Conference Room
Present: Donna Glover, Chair; Tori Dudek, Tracey Hoff, and Joan Knost at Leesburg; Kim Kidd at South Lake; and Becky Fudge at Sumter. Chairman Glover called the meeting to order at 2:30 p.m. on January 24, 2011 in the BRC Conference Room. The following items on the agenda were discussed: Service Projects: This project has been officially named Helping Our Own. A good stock of school supplies for students in need has been housed at each of the three campuses. Donations of money in the amount of $239 have been received. Donna Glover told of one student who needs an item not stocked, and therefore needs funds to purchase it. The $239 has been placed in Financial Services. The student, who has been referred by an LSCC employee, will have to make the purchase and submit the receipt in order to be reimbursed by check from Financial Services. In order for this process to take place, the Executive Committee must approve the process. Kim Kidd moved and Bucky Fudge seconded the motion to approve the process of Donna Glover, helping students who have been referred by LSCC employees, by receiving the receipts of students who have purchased school supplies, not available in the MaP Forum stock of supplies, and then turning in the receipts to Financial Services in order to obtain reimbursement checks for the students. The motion was passed unanimously. For the future, Donna will look into the possibility of placing monetary donations in the Cornerstone Account with the Foundation. This Account was initiated by Dr. Melanie Wagner to help students obtain needed items. Donna will discuss the subject with Dr. Wagner. Donna also reported that it had been determined that Helping Our Own would not be announced in classes. Only faculty, advisors, and student life staff would be aware of it and keep an eye open for students in need. MaP Newsletter: Kim Kidd offered to do another MaP Forum newsletter in March and advertise the April 25 meeting of the Executive Committee. The last newsletter was so well received and a great addition to the work of MaP. Thank you, Kim! Meeting with Dr. Mojock: Donna reported that 39 employees have indicated they will attend the meeting with Dr. Mojock on Tuesday, February 8, 2011 at 2:30 p.m. The meeting may have to be moved from SSB 205 (limited to 50 people) to the Magnolia Room or the HSC Auditorium. Currently, there have been no questions received for Dr. Mojock to answer. The deadline for receiving questions has been extended to Friday, January 28. Donna requested that for the sake of anonymity, employees type their questions and submit them in a plain envelope with Donnas name typed on it. She will make a composite list of questions and give them to Dr. Mojock prior to February 8.
Goals for the Next Two Months: The goals for the next two months are to have a successful meeting with Dr. Mojock and continue Helping Our Own. The next meeting of the MaP Forum Executive Committee will be on Monday, April 25, 2011 at 2:30 p.m. Donna will try to have it scheduled in the Board Room where V-Tel is also available. There being no further business, the meeting was adjourned at 3:00 p.m. Respectfully submitted, Joan Knost Secretary Pro Tem

MaP Forum Executive Committee November 15, 2010 - 2:00 p.m. BRC Conference Room
Present: Donna Glover, Chair; Tracey Hoff, and Joan Knost at Leesburg; and Linda Karp (for a few minutes) and Kim Kidd at South Lake. Chairman Glover called the meeting to order at 2:00 p.m. on November 15, 2010 in the BRC Conference Room. The following items on the agenda were discussed: Service Projects: Discussion was held about the Students in Need service project. MaP will provide a gift basket at the Holiday Luncheon on December 13 for which raffle tickets will be issued. A raffle ticket will be given for each item donated to the Students in Need project (i.e. school supplies such as packs of pens, pencils, or pads; jump drives, CDs, file folders, notebooks, etc., etc.). The Director of Haven has offered to help MaP gather clothing and shoe items that students need (i.e. students need closed toe shoes for chemistry lab). The group discussed how the identity of students could be kept anonymous. Perhaps vouchers could be distributed which could be turned in for supplies/clothes. Or perhaps there could be a link on the website that students can click on to receive help. It was suggested that another meeting be held by those interested in this project to address these issues. It is anticipated that the project will begin in Spring Term. High Performance Award: The November 24 deadline for receiving nominations for the Award is coming soon. One nomination has been received so far. A reminder should go out to everyone asking for nominations. Door Decorating Contest: Chairman Glover will review her notes from a previous meeting to see who offered to head this project. Newsletter Interest: Kim Kidd offered to do a newsletter for MaP. She needs to have the template used for previous newsletters and to know what information should be included. Patti Weasel and Rachael Gump have the template that could be used. Job Titles: There has been concern expressed about the reasoning behind job titles (i.e., administrative assistant vs. senior administrative assistant). It was suggested that MaP invite Mr. Kane to discuss the subject at a meeting. It was further suggested that perhaps Mr. Kane could be a part of Dr. Mojocks question and answer session with MaP Forum. It was suggested that Dr. Mojock be invited to a meeting at the end of January or beginning of February whenever it would be convenient for him. The next meeting of the MaP Forum Executive Committee will be on Monday, January 24, 2011 at 2:30 p.m. in the BRC Conference Room. There being no further business, the meeting was adjourned at 2:45 p.m. Respectfully submitted, Joan Knost Secretary Pro Tem