Canon FAXPHONE L80 Canon FAXPHONE L80 Printer Driver for Windows

Software Users Guide

Copyright
2003 by Canon, Inc. All rights reserved. This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc.
Trademark Acknowledgments
Canon is a registered trademark of Canon, Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation. Pentium is a registered trademark of Intel Corporation. All other trademarks identified herein are the property of their respective owners.

Preface

Contents
Chapter 1 Introduction....1-1 Printer Driver: an Overview...1-2 System Requirements...1-2 About This Guide....1-4 Conventions Used in This Guide...1-4 Other User Assistance...1-5 Installing the Printer Driver...2-1 Before You Begin the Installation: a Checklist..2-2 Installing the Software...2-3 Setting the Default Printer....2-6 Sharing the Printer Installation...2-6 Setting Up Your Printer for Sharing..2-7 Installing the Printer Driver on a Client System..2-8 Removing the Printer Driver...2-9 Changing the Port Connection...2-9 Printing....3-1 Printing a Document....3-2 Dening Print Settings: an Overview...3-2 Viewing a Summary of Print Settings...3-5 Dening Page Settings...3-6 Dening a Custom Paper Size...3-7 Dening a Print Overlay...3-13 Dening Quality Print Settings..3-15 Conserving Toner When Printing...3-16 Adding a Print Prole...3-17 Using a Print Prole...3-18 Editing a Print Prole...3-19 Changing Information About a Print Prole..3-20 Adjusting the Display Order...3-20 Exporting a Print Prole...3-21 Importing a Print Prole...3-22 Deleting a Print Prole...3-23 Displaying Printer Driver Information..3-23 Dening Default Print Settings..3-23

Chapter 2

Chapter 3

Chapter 4

Frequently Asked Questions..4-1 Printer Cannot Be Initialized..4-2 Installation Is Displaying Unexpected Behavior..4-2 Documents Are Not Printing Correctly...4-4 Paper Is Not Loading Correctly...4-6 The Print Quality Is Not Satisfactory..4-6
Appendix A Sharing Your Printer Cross-Platform in Windows 2000/XP.A-1 Appendix B Installing from a Local or Network Drive.. B-1 Installing the Software... B-1 Glossary.....G-1 Index..... I-1

Chapter 1 1Introduction

Welcome and congratulations on your purchase of the Canon FAXPHONE L80 (also referred to in this guide as the printer) and its accompanying printer driver software. Contents of this chapter: Printer Driver: an Overview...1-2 System Requirements....1-2 About This Guide...1-4 Conventions Used in This Guide...1-4 Other User Assistance....1-5

Chapter 1

Introduction 1-1

Introduction

Printer Driver: an Overview
The printer driver is software that enables the printer to communicate with your computer. You can use the printer as the default printer in any Windows application that supports printing. The printer driver includes features that enable you to define the results of your printed output (documents or images), such as: Custom paper sizes Graphic image as an overlay on documents (for example, to print your company logo on each page) Multiple pages (up to nine) printed on one sheet of paper User-defined print profiles for storing and using print preferences.

2-6 Installing the Printer Driver
If you choose to share the use of your printer, your computer acts as the host system or server to the other computers (also referred to as remote or client systems). To use your printer, the client systems must have the printer driver software installed on them. The software can be installed on the client systems directly from your system. Based on which Windows operating system you are using, the following client systems can share your printer: If your system (server) is: Windows 98/Me Windows 2000/XP Install on client system: Windows 98/Me Windows 98/Me or Windows 2000/XP
When a document is printed by the client system on a shared printer, any printing messages (status or error messages) display on the server system.
Setting Up Your Printer for Sharing
Before the client systems can be installed with the printer driver software, you must set up the printer for sharing on the server system. To set up the printer for sharing: 1. On the server system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Sharing. If the Sharing command is not available, you need to set up printer sharing in Windows. For details, see your Windows user documentation. 4. In the Properties dialog box, on the Sharing tab, click Shared As (in Windows XP, Share this Printer).
Installing the Printer Driver 2-7
In the Share Name box (Windows 98/Me/XP) or Shared As box (Windows 2000), type a name you want to assign to the shared printer. If available, you may also want to assign a password, which would then be required by the client system when using the printer.
If your situation matches the following, set up an additional driver to match the button in OS: Windows 2000/XP server system sharing with Windows 98/Me client systems.
For detailed instructions, see Appendix A in this guide. 7. In the Properties dialog box, click OK.
Installing the Printer Driver on a Client System
Once the printer has been set up for sharing, the printer driver can be installed from the server system to the appropriate client systems.
To install the printer driver on a client system: 1. On the client system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window, double-click Add Printer (in Windows XP, in the Printers and Faxes window, click Add a printer). Follow the on-screen instructions. Install the printer driver as a network printer, based on the name assigned to the shared printer. You cannot install the printer driver on a client system that has MultiPASS software installed on it.
2-8 Installing the Printer Driver
Removing the Printer Driver

As needed, you can remove the printer driver from your system.
To remove the printer driver: 1. On the Windows desktop, click Start, point to Settings, and then click Control Panel (in Windows XP, click Start, and then click Control Panel). 2. 3. In Control Panel, double-click Add/Remove Programs (in Windows XP, double-click Add or Remove Programs). In the Add/Remove Programs Properties dialog box (in Windows XP, the Add or Remove Programs dialog box), click Canon FAXPHONE L80, and then click the Add/Remove button (Windows 98/Me) or the Change/Remove button (Windows 2000/XP). Follow the on-screen instructions. After the printer driver has been removed, restart your computer.
Changing the Port Connection
To change the port, disconnect the USB cable from the port on your computer, and reconnect the cable to another USB port or hub. When changing the port connection, it is not necessary to uninstall and reinstall the printer driver software.
Installing the Printer Driver 2-9
2-10 Installing the Printer Driver

Chapter 3 3Printing

Contents of this chapter: Printing a Document...3-2 Defining Print Settings: an Overview...3-2 Viewing a Summary of Print Settings..3-5 Defining Page Settings...3-6 Defining a Custom Paper Size...3-7 Defining a Print Overlay...3-13 Defining Quality Print Settings...3-15 Conserving Toner When Printing..3-16 Adding a Print Profile...3-17 Using a Print Profile...3-18 Editing a Print Profile...3-19 Changing Information About a Print Profile..3-20 Adjusting the Display Order...3-20 Exporting a Print Profile...3-21 Importing a Print Profile...3-22 Deleting a Print Profile...3-23 Displaying Printer Driver Information...3-23 Defining Default Print Settings...3-23

Printing 3-1

Printing

Printing a Document

Once you have installed the software, you are ready to print a document, from any Windows application that supports printing, such as Word for Windows. Predefined printer settings are initially installed, enabling you to print immediately. These settings determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. Instructions for printing a document can vary somewhat for different Windows applications. Therefore, for detailed instructions, see the user documentation for the specific application from which you are printing. The following instructions summarize the general procedures for printing a document. To print a document: 1. With your document open, click the command to print your document. (In most Windows applications, the Print command is on the File menu or toolbar.) 2. 3. In the Print dialog box, make sure the printer is selected under Printer (Windows 98/Me) or Select Printer (Windows 2000/XP). Click the command to print your document (usually OK or Print).

As you work with the individual print settings on the different tabs, you can view a summary of the current settings at any time. To view a summary of print settings: On Page Setup or Quality tab, click View Settings.

Printing 3-5

Viewing a Summary of Print Settings

Defining Page Settings

Page settings determine the following print results, as defined on the Page Setup tab in the Properties dialog box (Windows 98/Me) or Printing Preferences dialog box (Windows 2000/XP).
Page Size Click the size of the page you want to use for your printed document. Usually, the page size specified here is the page size you specified when you created your document in the Windows application. If you want to define a custom size, see the Defining a Custom Paper Size section in this chapter for details. Output Size Click Match Page Size to specify that the print size should be maintained based on the specified page size. If you click another output size, the content of the document is automatically reduced or enlarged to match the output size.

3-6 Printing

Orientation Click Portrait or Landscape to determine how your document is oriented on the page when printed. Portrait prints the content of your document across the narrower dimension of a rectangular sheet of paper. Landscape prints the content of your document across the wider dimension of a rectangular sheet of paper. Page Layout Click how many document pages you want to print on a single sheet of paper. If you specify to print more than one page on a sheet, in the Page Order box, click the order in which you want the document pages to appear on the printed page. Manual Scaling If you select to print only one document page per sheet of paper, click to reduce or enlarge the contents of the document when printed, and then type or click the percentage of reduction or enlargement.
Defining a Custom Paper Size
When selecting the page or output size, you can choose a custom form size. The software is initially installed with the following custom-sized form names: Form 1, Form 2, Form 3. You redefine these custom forms as needed, based on your preferred height and width dimensions. The procedures for defining a custom paper size are different based on whether you are using Windows 98/Me or Windows 2000/XP.
Defining a Custom Paper Size (Windows 98/Me)
Follow these instructions to define a custom paper size if you are using Windows 98/Me. To define a custom paper size: 1. On the Page Setup tab, click Custom Paper Size.

3-14 Printing

When you type, rather than click, the actual values, the preview illustration of the overlay image does not automatically reflect the changes. 8. To save your overlay settings, click OK. To return the position and size settings to their original values, click Restore Defaults. To cancel your changed settings, click Cancel.
Defining Quality Print Settings
Quality print settings determine the following print results, as defined on the Quality tab.

Printing 3-15

Resolution Click the resolution, in dots per inch (dpi) for your printed document. Usually, the higher the resolution, the sharper the appearance of the document. However, print speed may be slower. Halftoning Click the desired halftoning method, that determines the dark and light shadings in your grayscale images: Pattern 1 Click for standard halftoning. Pattern 2 Click for halftoning that uses a different pattern than Pattern 1. Smooth Click for near-photographic quality printing.
Brightness Move the slider, or type or click the percentage, to increase or decrease the level of brightness of your image. The lower the brightness, the darker the image. Contrast Move the slider, or type or click the percentage, to increase or decrease the level of difference between the darker and lighter parts of your image. The lower the contrast, the smaller the difference between the darker and lighter parts of the image.
Conserving Toner When Printing
You can conserve the amount of toner that is used when printing a document. For example, if you are printing a draft copy of a report, you may prefer to print with a reduced amount of toner, until you are ready to print the final version. To conserve toner when printing: 1. On the Quality tab, click More Options.

3-16 Printing

In the More Options dialog box, click Toner Saver.
To save your setting, click OK. To return the setting to its default value, click Restore Defaults. To cancel your changed setting, click Cancel.

Adding a Print Profile

After you define the settings on the Page Setup and Quality tabs, you can save the settings as a print profile for future use. For example, one print profile may be appropriate when printing a Word document, and another when printing a Photoshop graphic. To quickly set options for printing your next document, you can select your saved print profile. To add a print profile: 1. On the Page Setup and Quality tabs, define your print settings, and then click Add.

Printing 3-17

2. 3. 4. 5. 6.
In the Add Profile dialog box, enter a name for the new print profile in the Name box. In the Icon box, click an icon to associate your new print profile. In the Comment box, type an internal description of the print profile. To review the print settings that will be saved as a print profile, click View Settings. To save the profile, click OK. To cancel your settings, click Cancel.

Using a Print Profile

Once you have added print profiles, you can use any particular profile when printing a document. To use a print profile: On the Page Setup or Quality tab, click the desired print profile in the Profile box. The settings saved for the selected profile appear on the tabs.

3-18 Printing

Editing a Print Profile
After adding print profiles, you can edit a print profile to accomplish one of the following: Change information about a print profile (name, icon, or comments) Adjust the display order of the existing profiles Export a print profile to a file Import a print profile from a file Delete a print profile. To edit a print profile: On the Page Setup or Quality tab, click Edit.
For further instructions, see the corresponding sections that follow.

Printing 3-19

Changing Information About a Print Profile
For easier reference, you may want to assign a different name or icon to a print profile, or record additional comments about the intended use of the print profile. To change information about a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to edit. 2. 3. Enter your changes for the name, icon, and comments. To save the profile, click OK. To cancel your settings, click Cancel.
Adjusting the Display Order
The print profiles display on the Page Setup and Quality tabs in a particular order. If the current order is not convenient for you, you can adjust the display order. To adjust the display order of the print profiles: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to move. 2. Click Move Up or Move Down to move the profile as desired.

Move Up Move Down

To save the change, click OK. To cancel your change, click Cancel.

3-20 Printing

Exporting a Print Profile
To keep the number of print profiles to a minimum, you can export a print profile as a file (with the file name extension.cfg). Once a print profile is exported, you can delete the print profile from the list. Anytime you need the print profile, you can import the file, to use the print profile again. To export a print profile as a file: 1. In the Edit Profile dialog box, in the Profile List box, click the custom print profile that you want to export, and then click Export.

This is the Windows 98/Me dialog box screen.
This is the Windows 2000/XP dialog box screen.
In the Save As dialog box, type or click the path and file name. Click OK (in Windows 2000/XP, click Save).

Printing 3-21

Importing a Print Profile
If you have a print profile that you exported to a file and then deleted, you can import the file to use the print profile again. To retrieve a print profile from a file: 1. In the Edit Profile dialog box, click Import.
In the Open dialog box, type or click the path and file name for the print profile. Click OK (in Windows 2000/XP, click Open).

3-22 Printing

Deleting a Print Profile
When you decide that you no longer need a print profile, you can delete it (for example, after exporting the print profile). To delete a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to delete. 2. Click Delete.
You can display information about your printer driver, such as the version and copyright. To display printer driver information: On the Quality tab, click About.
Defining Default Print Settings
You can access printer driver settings directly from the Windows desktop, before actually printing a document, to change the default print settings. To set the default printer settings: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Properties (Windows 98/Me) or Printing Preferences (Windows 2000/XP).

Printing 3-23

Displaying Printer Driver Information
In the Properties dialog box (Windows 98/Me), Printing Preferences dialog box (Windows 2000), Properties dialog box or Printing Preferences dialog box (Windows XP), on the Page Setup and Quality tabs, specify your changes and click OK.

3-24 Printing

Chapter 4 4Frequently Asked Questions
Contents of this chapter: Printer Cannot Be Initialized...4-2 Installation Is Displaying Unexpected Behavior.4-2 Documents Are Not Printing Correctly...4-4 Paper Is Not Loading Correctly...4-6 The Print Quality Is Not Satisfactory..4-6
Frequently Asked Questions 4-1
Frequently Asked Questions
Printer Cannot Be Initialized.

Is the LCD blank?

You might have a power problem. Check that the power cord is plugged securely into the printer, and that your power source is OK. You should have the printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected. Is the printer set to the correct port? Make sure that the printer is configured for the correct port in the Printer Properties dialog box. Check both ends of the USB cable to be sure that it is securely fastened.

Frequently Asked Questions 4-3
Start the installation process again. For instructions, see Chapter 2, Installing the Printer Driver.
Documents Are Not Printing Correctly.
You might have a power problem. Check that the power cord is plugged securely into the printer, and that your power source is OK. Is the printer warm to the touch? The printer might have overheated and shut down. Turn the printer off and let it cool down for several minutes. Try using it again. Be aware that when you turn the printer off, any unprinted documents are cleared from printer memory. Unprinted documents can include received faxes waiting to be printed or scheduled faxes waiting to be sent. Does paper not come out of the printer? Make sure the Print Setup option of your printing application shows your printer as the printer selected. Does the job not print when using DOS? The printer driver can be used to print documents only in Windows; it cannot print a document in DOS. Is the document printing with undesirable results? You may experience undesirable results when printing a document if you have the Windows Printing System (or other bi-directional device, such as a later model laser printer) installed on your computer and you are attempting to use the same port on which you also have the printer connected. Be sure that the printer is the only device configured to a particular port.
4-4 Frequently Asked Questions
Is the document not printing? If your document is not printing, consider the following. The printer driver may not have installed fully. To verify if the installation was incomplete, display Programs (in Windows XP, display All Programs) in the Start menu on the Windows desktop. If the Canon FAXPHONE L80 item does not appear, you need to complete the printer driver installation. To do so, insert the installation disk into your disk drive. Follow the on-screen instructions to complete the installation. (If installation does not start automatically, click Start, and then click Run. In the Run dialog box, type D:\SETUP.EXE (where D: is your disk drive containing the installation disk), and then click OK.) You need to check your Windows application settings. To determine if your Windows application settings may be the problem, print a test page with your printer driver. To do so, open the printer properties dialog box. On the General tab, click Print Test Page. If the test page prints successfully, the printer and printer driver are set up appropriately. Therefore, check the settings for your Windows application. You may need to remove and reinstall the printer driver. To determine if you need to remove and reinstall the printer driver, print a test page (as described in the previous item). If the test page does not print successfully, remove the printer driver, and then reinstall (as described in Chapter 2).

Are you unable to print to a shared printer? If you are using a client system that is set up to use a shared printer, yet you are unable to print to the shared printer, check the following: That the server system, to which the printer is connected, is turned on That the server system has set the printer to be shared
Frequently Asked Questions 4-5
That the server system is set to allow your system access to the shared printer.
Paper Is Not Loading Correctly.
Does paper not load into the printer?
The multi-purpose tray might contain too many sheets or paper might not be inserted all the way into the multi-purpose tray. Does paper not feed through one sheet at a time? Be sure to fan the stack of paper before placing it in the multi-purpose tray. Is an envelope not loading correctly? Make sure you do not stack more than 7 envelopes in the multi-purpose tray.
The Print Quality Is Not Satisfactory.
Is some of the document content not printing?
If some of the document content is not printing, check that the USB cable is securely plugged in at both ends. Make sure your cable does not exceed 16.4 feet (5 meters). Check your applications print setup to make sure your printer is selected. Does some of the document content not fit on the page? Make sure paper is aligned correctly in the multi-purpose tray. Check that margins and paper size are set correctly in your printing application. Also, check that the scaling is set appropriately in the printer driver settings. The scaling may be set to enlarge the document page to a size that is too large for the paper. Is printing not clear? Check the print resolution. A higher resolution prints more clearly.
4-6 Frequently Asked Questions
Do fonts not print smoothly? Bitmapped fonts designed for dot matrix printers will not look smooth when printed by your high-resolution printer. Choose another font. Make sure you install an outline font manager such as Adobe Type Manager or Bitstream Facelift, or that you choose a TrueType font.
Is the printing not dark enough? Check the print settings, such as the print resolution, brightness, contrast, and toner saver. Try replacing the toner cartridge.
Did a toner low warning appear while printing? If you want to continue printing your document, even though you are low on toner, change the TONER SUPPLY LOW setting on the printer from RX TO MEMORY to KEEP PRINTING. (Even if the toner cartridge is out of toner, the document will not be stored in memory.)
Do vertical white streaks appear?

Vertical white streaks may appear when the error message CHANGE CARTRIDGE is displayed. This situation indicates that the toner level is low or that the toner is unevenly distributed in the cartridge. To resolve the situation, open the front cover of the printer and remove the toner cartridge. Gently rock the cartridge from side to side five or six times to evenly distribute the toner inside. Replace the cartridge in the printer, and close the front cover. If redistributing the toner does not resolve the situation, replace your cartridge. For instructions, see Chapter 8 of the Basic Guide.
Frequently Asked Questions 4-7
4-8 Frequently Asked Questions
Appendix A ASharing Your Printer Cross-Platform in Windows 2000/XP
If your system (server) is Windows 2000/XP sharing with Windows 98/ Me client systems, you may need to set up an alternate driver. During the setup, have the printer driver installation disk available. To set up the printer for sharing: 1. On the server system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. 4. 5. 6. 7. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Sharing. In the Properties dialog box, on the Sharing tab, click Shared As (in Windows XP, Share this Printer). In the Shared As box (in Windows XP, the Share name box), type a name you want to assign to the shared printer. Click Additional Drivers. Follow the on-screen instructions: When prompted in the Additional Drivers dialog box, click the environment you want to support on your Intel Pentium system: Windows 98. When prompted to insert your Windows 2000/XP disk in your disk drive, insert the printer driver installation disk instead.
Sharing Your Printer Cross-Platform in Windows 2000/XP

Appendix A

Sharing Your Printer Cross-Platform in Windows 2000/XP A-1
When prompted for an.inf file, browse your printer driver installation disk for the following folder: \WinBJ\A\Disk1
A- 2 Sharing Your Printer Cross-Platform in Windows 2000/XP
Appendix B BInstalling from a Local or Network Drive
If the printer driver software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the printer driver installation disk.
You are ready to install the software once you have prepared your system, as described in the Before You Begin the Installation: a Checklist section in Chapter 2. Reminder: Do not connect the USB cable before installing the software. To install the software: 1. On the Windows desktop, click Start, and then click Run. 2.
In the Run dialog box, browse to the drive and folder where the printer driver software is located. In the folder containing the printer driver software, locate the following folder and file, and click OK: \Setup.exe

Glossary

F form A custom paper size, with width and height dimensions defined by the user. G graphic A written, printed, or electronically displayed symbol or drawing. Also, characters or text that have been generated by a computer graphics application program. grayscale A color in black and white as a result of different intensities of black. H halftone The process of converting a grayscale image to black dots and white (unprinted) dots that simulate the gray shades in the original image. K kilobyte (KB) A unit of measure, representing the binary number 1024, in thousandbyte units. L landscape orientation The horizontal print orientation in which a document is printed across the wider dimension of a rectangular sheet of paper. This is the print mode often used for wide tables of data or graphic images. Compare with portrait orientation. local printer A printer that is connected directly to your computer. M megabyte (MB) A unit of measure, representing one million bytes.
N network A group of computers connected by cables or other means and using software that enables them to share equipment (such as printers) and exchange information. O orientation The print orientation in which a document is printed either across the narrower or wider dimension of a sheet of paper (portrait orientation or landscape orientation, respectively). overlay Print data or an image (such as a logo or title) that is printed in the foreground or background of all the pages of a document. P paper feed Movement of a sheet of paper into the printer paper path. portrait orientation The vertical print orientation in which a document is printed across the narrower dimension of a rectangular sheet of paper. This is the print mode typical of most letters, reports, and other such documents. Compare with landscape orientation. printer driver Software that sends printing instructions to a printer. The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes. R resolution The density of dots for any given output device, expressed in dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance, but prints faster than higher resolutions. Higher resolution provides smoother curves and angles, as well as a better match to traditional typeface designs, but prints more slowly.
S scaling Enlarging or reducing the printed image. U USB Universal Serial Bus. A connectivity specification for attaching peripherals to computers. It eliminates the need to install cards into dedicated computer slots and reconfigure the system.

toner saving 3-16

USB port changing from one to another 2-9 connecting when installing the software 2-3
view printer settings procedure 3-5