Conventions Used in This Guide
The following types of formatting identify specific types of information provided in this guide. Italicized text
Used to stress the importance of a word or phrase, or to refer to the title of another guide. For example: You cannot access the dialog box. -or.the Microsoft Windows Users Guide.

Text in quotation marks

Used to refer to the title of a section within the guide. For example:.the Installing the Software section.

Click, double-click

Use of the word click or double-click provides instructions for selecting or choosing a command or option, generally with a mouse. For example: Click OK to continue.

1-4 Introduction

Monospaced text
Used for commands you might type when installing the software, or system messages that may display on your screen. For example: A:\SETUP

Capitalization

Used for all the key words in the name or title of an option on the screen. For example: In the dialog box, click Image Type to set.

Other User Assistance

In addition to this guide, the following online information and instructions are available. Printer Driver Online Help The online help includes context-sensitive help about a window or dialog box and step-by-step instructions for performing tasks.
Canon FAXPHONE L80 Users Guide This guide offers detailed information on how to set up and operate your printer. It includes initial setup procedures, daily maintenance, and troubleshooting.

Introduction 1-5

1-6 Introduction
Chapter 2 2Installing the Printer Driver
Contents of this chapter: Before You Begin the Installation: a Checklist.2-2 Installing the Software...2-3 Setting the Default Printer...2-6 Sharing the Printer Installation...2-6 Setting Up Your Printer for Sharing...2-7 Installing the Printer Driver on a Client System.2-8 Removing the Printer Driver...2-9 Changing the Port Connection..2-9
Installing the Printer Driver
Installing the Printer Driver 2-1
Before You Begin the Installation: a Checklist
To ensure a smooth and successful installation, review the following precautions:
Do not connect. Do not connect the USB cable to the port on your computer at this time. When you begin the installation of the software, the installation program will prompt you when it is appropriate to connect the printer to your computer. Use the procedures in the Installing the Software section to install the software with the installation disk. Cancel new hardware detection. As a reminder: If your system displays a found new hardware dialog box, click Cancel, and then disconnect the USB cable from the port on your computer. Turn on computer. Start Windows. If you have not already done so, turn on your computer and start Windows. Close applications. If any Windows applications (including any virus checkers) are open, close the applications. With the applications closed, you ensure that the software installs properly. To install the printer driver if you are using Windows 2000/XP, you must log on as Administrator or have Administrator privileges. If you do not have Administrator privileges, ask your system administrator to install the printer driver software on your PC.

2-2 Installing the Printer Driver

Installing the Software

You are ready to install the software once you have prepared your system, as described in the Before You Begin the Installation: a Checklist section.
If the software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the installation disk. For instructions, see Appendix B. Reminder: Do not connect the USB cable before installing the software. To install the software: 1. Insert the installation disk into your disk drive. 2. If AutoRun is enabled, the installation starts automatically.
Installing the Printer Driver 2-3
If your current printer purchase is replacing a MultiPASS printer, you must remove the MultiPASS software installed on your system before installing the new printer. For instructions on removing the MultiPASS software, see the software users guide that came with your MultiPASS software.
If installation does not start automatically, choose Run from the Start menu. Type D:\SETUP.EXE (if your CD-ROM drive is D:) in the command line and click OK. 3. 4. Click Install Printer Driver to start installation. Follow the on-screen instructions to complete the installation process. During installation, follow these guidelines: Click Next or Yes to move from one dialog box to the next. Be sure to wait for Windows to complete each setup step. If you hear the computer working, wait until it is done. If the Digital Signature Not Found screen appears, click Yes to continue.
When prompted, remove the label from the USB port on the back of the machine. Then connect the USB cable to the port on your computer.
2-4 Installing the Printer Driver
The system displays messages indicating that the driver for your printer is being installed.
For Windows 98/Me: Wait for the system to complete the installation of the printer driver. For Windows 2000/XP: See Step 7. 7. For Windows 2000/XP: When the Found New Hardware Wizard appears during the setup, and prompts you for additional information, conduct the following: For Windows 2000 Search for a suitable driver for the printer. (Do not display a list of drivers.)
Search only on the installation disk. (Click CD-ROM drives only, and clear the other options.)
Installing the Printer Driver 2-5
For Windows XP Select Install the software automatically (Recommended).
When the setup is finished, if prompted, restart Windows. The installation program determines whether Windows needs to be restarted on your system.
Setting the Default Printer
When you install the printer driver software, the system automatically sets the printer as the default printer. If necessary, however, follow these instructions to set the default printer. To set the default printer: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Set As Default (Windows 98/Me) or Set as Default Printer (Windows 2000/XP).

If your situation matches the following, set up an additional driver to match the button in OS: Windows 2000/XP server system sharing with Windows 98/Me client systems.
For detailed instructions, see Appendix A in this guide. 7. In the Properties dialog box, click OK.
Installing the Printer Driver on a Client System
Once the printer has been set up for sharing, the printer driver can be installed from the server system to the appropriate client systems.
To install the printer driver on a client system: 1. On the client system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window, double-click Add Printer (in Windows XP, in the Printers and Faxes window, click Add a printer). Follow the on-screen instructions. Install the printer driver as a network printer, based on the name assigned to the shared printer. You cannot install the printer driver on a client system that has MultiPASS software installed on it.
2-8 Installing the Printer Driver
Removing the Printer Driver
As needed, you can remove the printer driver from your system.
To remove the printer driver: 1. On the Windows desktop, click Start, point to Settings, and then click Control Panel (in Windows XP, click Start, and then click Control Panel). 2. 3. In Control Panel, double-click Add/Remove Programs (in Windows XP, double-click Add or Remove Programs). In the Add/Remove Programs Properties dialog box (in Windows XP, the Add or Remove Programs dialog box), click Canon FAXPHONE L80, and then click the Add/Remove button (Windows 98/Me) or the Change/Remove button (Windows 2000/XP). Follow the on-screen instructions. After the printer driver has been removed, restart your computer.
Changing the Port Connection
To change the port, disconnect the USB cable from the port on your computer, and reconnect the cable to another USB port or hub. When changing the port connection, it is not necessary to uninstall and reinstall the printer driver software.
Installing the Printer Driver 2-9

2-10 Installing the Printer Driver

Chapter 3 3Printing

Contents of this chapter: Printing a Document...3-2 Defining Print Settings: an Overview...3-2 Viewing a Summary of Print Settings..3-5 Defining Page Settings...3-6 Defining a Custom Paper Size...3-7 Defining a Print Overlay...3-13 Defining Quality Print Settings...3-15 Conserving Toner When Printing..3-16 Adding a Print Profile...3-17 Using a Print Profile...3-18 Editing a Print Profile...3-19 Changing Information About a Print Profile..3-20 Adjusting the Display Order...3-20 Exporting a Print Profile...3-21 Importing a Print Profile...3-22 Deleting a Print Profile...3-23 Displaying Printer Driver Information...3-23 Defining Default Print Settings...3-23

Printing 3-1

Printing

Printing a Document

Once you have installed the software, you are ready to print a document, from any Windows application that supports printing, such as Word for Windows. Predefined printer settings are initially installed, enabling you to print immediately. These settings determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. Instructions for printing a document can vary somewhat for different Windows applications. Therefore, for detailed instructions, see the user documentation for the specific application from which you are printing. The following instructions summarize the general procedures for printing a document. To print a document: 1. With your document open, click the command to print your document. (In most Windows applications, the Print command is on the File menu or toolbar.) 2. 3. In the Print dialog box, make sure the printer is selected under Printer (Windows 98/Me) or Select Printer (Windows 2000/XP). Click the command to print your document (usually OK or Print).
Defining Print Settings: an Overview
Print settings determine how your document looks when it is printed. Although predefined print settings are initially installed with the software, you may want to change these settings for certain documents. Print settings can be changed to suit the type of document you are printing. For example, if you regularly print draft copies of reports, you can define print settings to suit your printing requirements.

3-2 Printing

You can change a number of print settings, such as the paper size, page layout, resolution, and halftoning method. If you use certain print settings often, you can save the settings as a print profile and reuse the profile as needed. The following instructions summarize the general procedures for changing printer settings, based on your version of Windows. For detailed information on specific print settings, see the sections that immediately follow these instructions. To define print settings (Windows 98/Me): 1. On the Windows desktop, click Start, point to Settings, and then click Printers. 2. In the Printers window, right-click the printer icon. On the displayed menu, click Properties.

In the Properties dialog box, on the Page Setup or Quality tab, specify the desired printer settings.

Printing 3-3

To accept the changes and close the dialog box, click OK. To accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes, click Cancel.
To define print settings (Windows 2000/XP): 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. In the Printers window (in Windows XP, the Printers and Faxes window), right-click the printer icon. On the displayed menu, click Printing Preferences.
On the Page Setup or Quality tab, specify the desired printer settings.

3-4 Printing

To accept the changes, close the dialog box, and print the document, click OK. If available, to accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes or printing the document, click Cancel.
As you work with the individual print settings on the different tabs, you can view a summary of the current settings at any time. To view a summary of print settings: On Page Setup or Quality tab, click View Settings.

Printing 3-5

Viewing a Summary of Print Settings

Defining Page Settings

Page settings determine the following print results, as defined on the Page Setup tab in the Properties dialog box (Windows 98/Me) or Printing Preferences dialog box (Windows 2000/XP).
Page Size Click the size of the page you want to use for your printed document. Usually, the page size specified here is the page size you specified when you created your document in the Windows application. If you want to define a custom size, see the Defining a Custom Paper Size section in this chapter for details. Output Size Click Match Page Size to specify that the print size should be maintained based on the specified page size. If you click another output size, the content of the document is automatically reduced or enlarged to match the output size.

3-6 Printing

Orientation Click Portrait or Landscape to determine how your document is oriented on the page when printed. Portrait prints the content of your document across the narrower dimension of a rectangular sheet of paper. Landscape prints the content of your document across the wider dimension of a rectangular sheet of paper. Page Layout Click how many document pages you want to print on a single sheet of paper. If you specify to print more than one page on a sheet, in the Page Order box, click the order in which you want the document pages to appear on the printed page. Manual Scaling If you select to print only one document page per sheet of paper, click to reduce or enlarge the contents of the document when printed, and then type or click the percentage of reduction or enlargement.

Defining a Custom Paper Size
When selecting the page or output size, you can choose a custom form size. The software is initially installed with the following custom-sized form names: Form 1, Form 2, Form 3. You redefine these custom forms as needed, based on your preferred height and width dimensions. The procedures for defining a custom paper size are different based on whether you are using Windows 98/Me or Windows 2000/XP.
Defining a Custom Paper Size (Windows 98/Me)
Follow these instructions to define a custom paper size if you are using Windows 98/Me. To define a custom paper size: 1. On the Page Setup tab, click Custom Paper Size.

Printing 3-7

2. 3. 4. 5.
In the Custom Paper Size Setting dialog box, under Custom Paper List, click an existing form name. If you want to assign a new name to the custom-sized form you are defining, type a name in the Name box. Click the unit of measure by which you want to define the size of your paper. In the Paper Size boxes, type or click the width and height of the custom size. You must set the height greater than the width.
To save the custom size, click OK. To return the settings to their default values, click Restore Defaults. To cancel the changed settings, click Cancel.
Your custom-sized paper is now available in the Page Size and Output Size boxes on the Page Setup tab.
Defining a Custom Paper Size (Windows 2000/XP)
Follow these instructions to define a custom paper size if you are using Windows 2000/XP.

3-8 Printing

Meeting Size Requirements When defining the custom form, the size and printer area margins you set must meet certain requirements. When setting the custom size: The width and height must meet the following minimum and maximum measurements: Width: 3.00 inches (7.62 cm) to 8.50 inches (21.59 cm) Height: 5.00 inches (12.70 cm) to 14.00 inches (35.56 cm). The height must be greater than the width. When setting the printer area margins: The margins must be set as follows (if you set the custom-sized width less than 8.35 inches (21.20 cm)): Top margin: 0.08 inch (0.20 cm) Bottom margin: 0.24 inch (0.60 cm) Left margin: 0.08 inch (0.20 cm) Right margin: 0.08 inch (0.20 cm). If you set the custom-sized width greater than 8.35 inches (21.20 cm), you must calculate the left and right printer area margins as follows: [width] minus 8.19 inches (20.80 cm) divided by 2 equals [left/right margin] For example, if you set the width to 8.50 inches (21.59 cm), calculate the left and right margins as follows: 8.50 inches (21.59 cm) minus 8.19 inches (20.80 cm) divided by 2 equals 0.155 inch (0.395 cm)

Printing 3-9

Defining and Assigning the Custom Form First, you need to define the custom-sized form to make it available on your system. Next, you assign the newly defined form as an available setting in your printer driver. To define a custom form on your system: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. In the Printers window (in Windows XP, the Printers and Faxes window), on the File menu, click Server Properties.
In Windows XP, the dialog box screen is different.

3. 4. 5.

In the Print Server Properties dialog box, on the Forms tab, click Create A New Form. In the Form Description For box (in Windows XP, Form name box), type a name or description for your custom-sized form. Click the unit of measure by which you want to define the dimensions of your form.

3-10 Printing

6. 7. 8.
In the Paper Size boxes, type the width and height of your form. In the Printer Area Margins boxes, type the appropriate margins for your form. Click Save Form, and then click Close to close the dialog box.
To assign the custom form in your printer driver: 1. In the Printers window (in Windows XP, Printers and Faxes window), right-click the printer icon. 2. On the displayed menu, click Properties.
In the Printer Properties dialog box, click the Select Forms tab. In the Selected Forms list, click the form name that you want to replace with your custom-sized form. Click Change Forms.

Printing 3-11

In the Change Forms dialog box, in the Available Forms list, click the custom-sized form to want to assign. You can click the preferred unit of measure for reviewing the size of the selected form.

Click OK.

3-12 Printing
The custom-sized form becomes available in your printer driver and can be selected in the Page Size and Output Size boxes on the Page Setup tab.

Defining a Print Overlay

You can print your document with an image in the foreground or background. For example, you may want to print your companys logo on letters. Once you select the image you want to use, you can set the placement, position, and size of the overlay. As you define the settings, a graphic illustration provides a preview of the overlay image. The overlay image file must be available in Windows bitmap (.bmp) or metafile (.wmf) format. To define a print overlay: 1. On the Page Setup tab, click Overlay.

Printing 3-13

In the Overlay dialog box, do one of the following: In the File Name list, click an existing overlay image. To select a new overlay image file, click Browse. In the Select File dialog box, type or click the path and file name for the image that you want to use, and then click OK (in Windows XP, click Open).

3. 4. 5. 6. 7.

Under Overlay Placement, click whether you want the image in the foreground or background of your printed document. Click the unit of measure by which you want to define the position and size of the overlay image. In the Position boxes, type or click the desired position of your background image, from the left and top edges of the paper. In the Size boxes, type or click the height and width of the overlay image. To update the preview overlay image if you type, rather than click, the position and size, click Preview.

3-14 Printing

When you type, rather than click, the actual values, the preview illustration of the overlay image does not automatically reflect the changes. 8. To save your overlay settings, click OK. To return the position and size settings to their original values, click Restore Defaults. To cancel your changed settings, click Cancel.
Defining Quality Print Settings
Quality print settings determine the following print results, as defined on the Quality tab.

Printing 3-15

Resolution Click the resolution, in dots per inch (dpi) for your printed document. Usually, the higher the resolution, the sharper the appearance of the document. However, print speed may be slower. Halftoning Click the desired halftoning method, that determines the dark and light shadings in your grayscale images: Pattern 1 Click for standard halftoning. Pattern 2 Click for halftoning that uses a different pattern than Pattern 1. Smooth Click for near-photographic quality printing.
Brightness Move the slider, or type or click the percentage, to increase or decrease the level of brightness of your image. The lower the brightness, the darker the image. Contrast Move the slider, or type or click the percentage, to increase or decrease the level of difference between the darker and lighter parts of your image. The lower the contrast, the smaller the difference between the darker and lighter parts of the image.

Printing 3-19

Changing Information About a Print Profile
For easier reference, you may want to assign a different name or icon to a print profile, or record additional comments about the intended use of the print profile. To change information about a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to edit. 2. 3. Enter your changes for the name, icon, and comments. To save the profile, click OK. To cancel your settings, click Cancel.
Adjusting the Display Order
The print profiles display on the Page Setup and Quality tabs in a particular order. If the current order is not convenient for you, you can adjust the display order. To adjust the display order of the print profiles: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to move. 2. Click Move Up or Move Down to move the profile as desired.

Move Up Move Down

To save the change, click OK. To cancel your change, click Cancel.

3-20 Printing

Exporting a Print Profile
To keep the number of print profiles to a minimum, you can export a print profile as a file (with the file name extension.cfg). Once a print profile is exported, you can delete the print profile from the list. Anytime you need the print profile, you can import the file, to use the print profile again. To export a print profile as a file: 1. In the Edit Profile dialog box, in the Profile List box, click the custom print profile that you want to export, and then click Export.
This is the Windows 98/Me dialog box screen.
This is the Windows 2000/XP dialog box screen.
In the Save As dialog box, type or click the path and file name. Click OK (in Windows 2000/XP, click Save).

Printing 3-21

Importing a Print Profile
If you have a print profile that you exported to a file and then deleted, you can import the file to use the print profile again. To retrieve a print profile from a file: 1. In the Edit Profile dialog box, click Import.
In the Open dialog box, type or click the path and file name for the print profile. Click OK (in Windows 2000/XP, click Open).

3-22 Printing

Deleting a Print Profile
When you decide that you no longer need a print profile, you can delete it (for example, after exporting the print profile). To delete a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to delete. 2. Click Delete.
You can display information about your printer driver, such as the version and copyright. To display printer driver information: On the Quality tab, click About.

Are you unable to print to a shared printer? If you are using a client system that is set up to use a shared printer, yet you are unable to print to the shared printer, check the following: That the server system, to which the printer is connected, is turned on That the server system has set the printer to be shared
Frequently Asked Questions 4-5
That the server system is set to allow your system access to the shared printer.
Paper Is Not Loading Correctly.
Does paper not load into the printer?
The multi-purpose tray might contain too many sheets or paper might not be inserted all the way into the multi-purpose tray. Does paper not feed through one sheet at a time? Be sure to fan the stack of paper before placing it in the multi-purpose tray. Is an envelope not loading correctly? Make sure you do not stack more than 7 envelopes in the multi-purpose tray.
The Print Quality Is Not Satisfactory.
Is some of the document content not printing?
If some of the document content is not printing, check that the USB cable is securely plugged in at both ends. Make sure your cable does not exceed 16.4 feet (5 meters). Check your applications print setup to make sure your printer is selected. Does some of the document content not fit on the page? Make sure paper is aligned correctly in the multi-purpose tray. Check that margins and paper size are set correctly in your printing application. Also, check that the scaling is set appropriately in the printer driver settings. The scaling may be set to enlarge the document page to a size that is too large for the paper. Is printing not clear? Check the print resolution. A higher resolution prints more clearly.
4-6 Frequently Asked Questions
Do fonts not print smoothly? Bitmapped fonts designed for dot matrix printers will not look smooth when printed by your high-resolution printer. Choose another font. Make sure you install an outline font manager such as Adobe Type Manager or Bitstream Facelift, or that you choose a TrueType font.
Is the printing not dark enough? Check the print settings, such as the print resolution, brightness, contrast, and toner saver. Try replacing the toner cartridge.
Did a toner low warning appear while printing? If you want to continue printing your document, even though you are low on toner, change the TONER SUPPLY LOW setting on the printer from RX TO MEMORY to KEEP PRINTING. (Even if the toner cartridge is out of toner, the document will not be stored in memory.)

Do vertical white streaks appear?
Vertical white streaks may appear when the error message CHANGE CARTRIDGE is displayed. This situation indicates that the toner level is low or that the toner is unevenly distributed in the cartridge. To resolve the situation, open the front cover of the printer and remove the toner cartridge. Gently rock the cartridge from side to side five or six times to evenly distribute the toner inside. Replace the cartridge in the printer, and close the front cover. If redistributing the toner does not resolve the situation, replace your cartridge. For instructions, see Chapter 8 of the Basic Guide.
Frequently Asked Questions 4-7
4-8 Frequently Asked Questions
Appendix A ASharing Your Printer Cross-Platform in Windows 2000/XP
If your system (server) is Windows 2000/XP sharing with Windows 98/ Me client systems, you may need to set up an alternate driver. During the setup, have the printer driver installation disk available. To set up the printer for sharing: 1. On the server system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. 4. 5. 6. 7. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Sharing. In the Properties dialog box, on the Sharing tab, click Shared As (in Windows XP, Share this Printer). In the Shared As box (in Windows XP, the Share name box), type a name you want to assign to the shared printer. Click Additional Drivers. Follow the on-screen instructions: When prompted in the Additional Drivers dialog box, click the environment you want to support on your Intel Pentium system: Windows 98. When prompted to insert your Windows 2000/XP disk in your disk drive, insert the printer driver installation disk instead.
Sharing Your Printer Cross-Platform in Windows 2000/XP

Appendix A

Sharing Your Printer Cross-Platform in Windows 2000/XP A-1
When prompted for an.inf file, browse your printer driver installation disk for the following folder: \WinBJ\A\Disk1
A- 2 Sharing Your Printer Cross-Platform in Windows 2000/XP
Appendix B BInstalling from a Local or Network Drive
If the printer driver software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the printer driver installation disk.

You are ready to install the software once you have prepared your system, as described in the Before You Begin the Installation: a Checklist section in Chapter 2. Reminder: Do not connect the USB cable before installing the software. To install the software: 1. On the Windows desktop, click Start, and then click Run. 2.
In the Run dialog box, browse to the drive and folder where the printer driver software is located. In the folder containing the printer driver software, locate the following folder and file, and click OK: \Setup.exe

Appendix B

Installing from a Local or Network Drive B-1
Installing from a Local or Network Drive
Click Install Printer Driver to start installation. Follow the on-screen instructions to complete the installation process. During installation, follow these guidelines: Click Next or Yes to move from one dialog box to the next. Be sure to wait for Windows to complete each setup step. If you hear the computer working, wait until it is done. If the Digital Signature Not Found screen appears, click Yes to continue.
B-2 Installing from a Local or Network Drive

Specify a location.

Installing from a Local or Network Drive B-3
When prompted, browse to the drive and folder where the printer driver software is located. In the folder containing the printer driver software, locate the following folder, and click OK: \Setup\W2KDrv\A\Disk1 8. When the setup is finished, if prompted, restart Windows. The installation program determines whether Windows needs to be restarted on your system. If you want to remove the printer driver software from your system, see the Removing the Printer Driver section in Chapter 2.
B-4 Installing from a Local or Network Drive

GGlossary

A application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs. Developers who make application programs include drivers that support different types of printers. automatic feed Method by which paper can be fed into the printer when the built-in multi-purpose tray is used. B brightness The relative proportion of light and dark areas. Decreasing brightness darkens the overall image. Increasing brightness lightens the overall image. C contrast The degree of difference between the lightest and darkest areas of an image. Decreasing contrast lightens the dark areas and darkens the light areas. Increasing contrast darkens the dark areas and lightens the light areas. D default setting A system setting incorporated at the factory and permanently registered in the application. Also, a value or a setting that the software assumes until or unless you specify another value. dpi Dots per inch. A unit of measurement for indicating a printer resolution.

Glossary

F form A custom paper size, with width and height dimensions defined by the user. G graphic A written, printed, or electronically displayed symbol or drawing. Also, characters or text that have been generated by a computer graphics application program. grayscale A color in black and white as a result of different intensities of black. H halftone The process of converting a grayscale image to black dots and white (unprinted) dots that simulate the gray shades in the original image. K kilobyte (KB) A unit of measure, representing the binary number 1024, in thousandbyte units. L landscape orientation The horizontal print orientation in which a document is printed across the wider dimension of a rectangular sheet of paper. This is the print mode often used for wide tables of data or graphic images. Compare with portrait orientation. local printer A printer that is connected directly to your computer. M megabyte (MB) A unit of measure, representing one million bytes.

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. ' t r. i L r r i t t :. ir , ' \ \ r ' l l ; l l l t l l u.

Disclaimer

n r t C a n o nC o m p u t eS y s t e m sI,n c.h a s r e v i e w e dh s m a n u a t h o r o u g h l iy o r d e rt h a t t w i I b e a n e a s yt o u s e an g u i d et o y o u rC a n o nF A X P H O N0 / 0 u b b l e e t f a c s r m r l e.l l s t a t e m e n t se c h nc a l i n f o r m a t i o n , d A t, B E J r , d a r e c o m m e n d a tn s i n t h i sm a n u a a n d i n a n y g u i d e so r r e l a t e d o c u m e n t s r e b e l i e v e d e l i a b l eb u t t h e o t d a th f a c c u r a c y n d c o m p l e t e n e s s e r e o a r e n o l g u a r a n t e e o r w a r r a n t e d , n d t h e ya r e n o t i n t e n d e do b e , n o r a s d L l s h o L l d h e y b e L r l o e r s t o otd b e. e p. e s e " l a l i o no ' w a r r a r l i e s o. c e / ^ i n gt l - ep t o d u c t s e s c rb e d o c w s Y o u rF A X P H O N h a s b e e ns o l dt o y o u s u b j e c t o t h e l i m i t e d a r r a n t y e t f o r t hi n t h e w a r r a n t y a r d.F u r t h e r , E l l d i of s C C S |r e s e r v e t h e | g h t t o m a h ec h a n g e s n t h e s p e c r f i c a t i o n s t h e p r o d u c t s e s c r i b e dn t h i sr n a n u aa t a n y o t t t t m e w r t h o un o t i c e n d w i t h o u o b i g a t i o n o n o t f y a n y p e r s o n f s u c hc h a n g e s. a , c E i y o u h a v ea n y q u e s t i o n se g a r d g y o u rF A X P H O N o r t h e i n f o r m a t i oin t h s m a n u a l p l e a s e a l lt h e C a n o n r n a C o m p u t eS y s t e m s u s t o m eC a r eC e n t e r t 1 - 0 - 6 6( U S A ) o r - 3 -1( C a n a d a ) r C r

Mainunit

':?.I:.

1.,r.:.

Paperoutput tray

Faceplate

BX-3 BJ FAX cartridge
,--1!"?. - " , - - ---'!, c:'

/a- > ^-.

Handset/handset cradle/screws (FAXPHONE 8550 only)

(a.-=.\

line Telephone

Power cord

Papertray

,-72 ,Zl'

Documentation. F A X P H O N/ 0 s e r ' s u i d e G U E (this anual) m. O u i c kS t a r tG u i d e. R e g i s t r a t i oc a r d n
Removing the shipping materials
R c n r o r e t h e s h i p p i n g n t a t c r i a l si t s s h o w n b e l o v n

Remove this tape.

Assembling the FNKPHONE
T<rsee how thc FAXPHONE looks fullv asscnrblcd. Main components see ol'thc FAXPHONE.pg.2ti.

Attaching components

I Paper Output Tray
7 r Place FAXPH0NE the in front youona of flat surface, thepaper Lay output in tray lrontoftheFAXPH0NE,
Press firmlyontheendof thetraysothat tabs the of theplastic fit under front the FAXPHONE.
Slide tray under FAXPH0NE the the until thetrayis completely inserted.

"'s""-aa

I Handset (FAXPHONE B55O only) Aftach handset the cradle. I z
Connect handsetmodular to the the s iack handset ontheFAXPH0NE. iack

Assembling the FAXPHONE

I Paper Tray
the Make sure paper lever in theposition is place paper intothe Then, tray shown. the FAXPH0NE, making thetwo knohs in fit sure theappropriate in theFAXPH0NE. slots

I Paper Tray Cover

tray, ovelthepaper Place paper cover the tlay making surethetwo tabsfit in theappropriate in slots theFAXPH0NE.

! {;l3

ffi frlr ffi,.tr

I Faceplate

into Fitttre4tabsofthefaceplate thecorespondbutton area. ingslots the around One-touch
the F 1 rnlr symbol indicates useof a function ( e n v e l o p p r i n t i n g ) h a ti s n o t a v a i l a b l e i t h t h i s e t w rnodel.
Gonnecting the AG power cord
grounded oullet Plug the FAXPHONE into a 120volt AC 60 Hz three-wire
Plug power into the cordconnector the tearoftheunit.
cordinto Plug other ofthepower the end (threegrounded outlet AC a properly prong outlet).

ON HOOK

P r e s st o e n g a g e o r d i s e n g a g e t h e t e l e p h o n e l i n e ( h a n d s - f r e ed i a l i n g ).
P r e s st o s t a r t s e n d i n g , r e c e i v i n ga n d copying.This key is also used for data entry operalrons.

ANSHOOKUP MANUAL

P r e s st o c a n c e l s e n d i n g , r e c e i v i n g , copying and data entry operattons.
l l. - ' l Arrow buttons (< >)

AUTOHALFTONE FINE

AUTO HALFTONE/FINE/STANDARD f sraN!!RD U s et o s e tt h e r e s o l u t i o no r t h e t v o e o f d o c u m e n t y o u w a n tt o s e n d. FUNCTION P r e s s o s t a r td a t a r e g i s t r a t i oo f f a x n u m b e r s , t n n a m e s , n d o t h e ri m p o r t a n s e t t i n g s o r s e n d i n g t f a and receivino.
Registeringyour name and number
\ i r u s l r o u l d n o w r c g i \ t c r t h e ' t i n r e.c l a t e.a n d 1 " o u rnarre and f ax nurnber. u'hich will appearat thc top ol'evcn page voll scr)d.
I r t l c c o r c l a n c r ' u ' r r ch c n ta m c n c l m e ntto t h e F C C r u l e sg o v e r n i n gh e 1 c t s tusc lacsinrilc ol equipnrcnt. to vou arc now recluired inclr-rde irour fax rturnber. lncl clatc and tirlc of thc thx voLllnllnrcof colllpirnvnan.rc theg \ ' o u r r c s c r r d i n c r c r v t i r r r e h a l \ , o ur c n d a l a x. P l c a s ei r l l o wt h c t t s e t t i n g n : t n r c t i o n sn l h r sr n a n u ailn o r d c rt o c o l n p l vw i t h t h i s r e q u i r e i i ntcnt.
Moving through the main menus
t T A X P H O N f : i n c l u d c s l l u c n u svstcmtlrat \/ou usc to register lnd intirnnatron
s e l c c tf i r r l n r l t c l c p h o n co p c l a t r o n s.
-l-he rnainrrenu includcs theseitcnrs:
TEL REGISTRATION U S E RS E T T I N G S REPORT SETTINGS TX SETTINGS RX SETTINGS FAX PRINTER SYSTEMSETTINGS
F o l a c o r n p l e t c r l c s t r i l. l t i o no l t h e n r l ' n u s \ s t c r. n.: c c I J s c r m c n u s e t t i n g s.p g. 2 I n g e n e r u l. l o l l o r. i t h c s e \ t c p \ t ( ) a c c c s st h L -r n t - n u sa n d n r a k e s e l e c t i o n s :

Press IFUNCTI0N].

Wnit u sr'corrtl I-[.,1. tirr RLGIS-fRAIION to appsnr

fii6ii

Press or [>] to scrollthrough menus the until [<] youseethemenu wishto access. LCD you The displays menu the title. Press The displays first the [START/C0PY].LCD selection theselected for menu.

[-<

'_-lr> _l

,A )) ((<t>

LEt -I]]l
You nowmake selection: can a
P r c s st h c l r l r l r , , h t r l t o n st o v i c u t h c p o s s i h l es e l c c tt0tts.
Registering your name and number
press Afterselecting entering value, or a [START/

c0PYl.

,A ((o))
Repeat steps and5 asneeded. 4
press When operation the iscomplete, [STOPI.
t R ! ' g r s t l a t i o r e r t d su n c lt h c I A X P H O N E r e ' t u r n s o t s t a n d b vn r o d e.
t A l t e rs c c. r i r t h n o o p c r a t i o r tp a n e l i n p t t t.t h e F A X P H O N Lr c t u r n s o :turttl n r o c l cu r. r d n \ u n r c g i s t c r c d c h a n g e s a r c l o s t. br a

Entering a number

or nutrber.lirllor"these W'lrencr \ ou u'c pr()r'npte cntcra llr nurnber a telcphone cr clto pr-occdtrrcs.
[. s c t h c r. r u n r c r ib u t t o n st o g l l 1 a r h c n u r n h e r. c t
l I Y o u c a n c n t c f u p t o l 0 d i g i t s l i r l r o u r - l a r n u n r b c l o r l ( X )d i g i t s t i r r a s p e e cd i i t l i r t g nurtthcr. I I B c s L r r e o c n t c f I u n c lt h c u r e r re r ) d c.i l n c c e s s a n. t o d i a l a d i l f e r c ' n ta r e a c o t l -. t D o n o t c n t c t d a \ h a s. s l a s h c :. c ( ) l l l - n i t s.o r o t h c l p u l l c t l. l i l t t o t l.
U s c t h c o n e t o t r c h s p c c d d i u l i n g b r r t t o n sa s f o l l o * : : I T O e n t c r u \ p a c c b e - t \ , n c ctn u t r h c r s. p r c s s I S P A ( ' t : I t I I 1 ' r ' o un r a k e u r r i s t a k c. p f c \ s l ( ' L - E A R I a n d e n t el t h e n u r n b c r a g a i n. c I T o e r ' :. r sa p r e V i o u s l vr c s i \ t c r c ( l n u n r b e r.p r c s s I C L E A I t l. t l t t t ) t h \ ' t ' r \ clll l \ ' r r l t li l t ) t ' Y o u c a t tr i s o e l l t e rl l n c \ \
r-r,rt::f'r-,:(,,rjr,,n'-n on

#,,-i,,o,,,-

t(J lirr I t t otr ncer,l cntcl a pause rtnr reason. when entering a seriesof I PresslI'Al-lSl',lat the desired point in the sequence dieits. I.\ pausc rvithin a number is 2 seconds long. The length of this pausecan be ad.lustcd. NIID PAUSII SllT in't'X Sl.ll"IINGS. pg.8tt.A pauseat the end of sec a nurnber is fixed at l0 seconds.

Entering a name

Whene'n'er register lax nunrber a telephonc numher. rou can lssign a nanre [o a or vou 'fo to thatnumbcr. entera nanrcll'orntlreoperatitrn pancl.1'or.r the nunrcric usc buttons crcate alphanumeric characters. sct Each button has a ccrtain lcttr-rgroup plus a digit assigncd it: an uppercase to iirllou'edby a lowcr cascseto1'charactcls then a cligit. Eachpressol'the button ancl stcps thc ncxt character the gror,rp. to in Usethe charlbelou to dctcrminc which numherto pressfbr cachcharactel:

To enter

Pressthis numeric button
ABCabc 2 DEFde3 f GHlsh4 i

JKLjkrs

MNOmno 6

= l l' ? $ @ %

PORSpqrs 7 T U V t u v8 WXYZwxyz 9
-. x # 1 " , ' 1 n & + O [ ] { } < >
to I First prcssthc nur.neric buttoncorrcsponding thc charactcr )'ou want. r I P r c s s h e n u r n c l i c u t t o nr c p c a t c d l u n t r lt h ec h a r i r t t r - r ) r -\r\ u n t a p p e a r st tt h e t b y )( d i s p l a l. F o r c x i r m p l ct.o en t c r B I C I : f character appcrs Prc'ss appropriate Lrntil desircd the the numericbuttonrcpcatedll"

Press two times 2

rtugroup.so sirnplvprcssthc ne\\'groLrp's Thc ncrt charactcr in a dil'fercnt is Prcss nunreric thc buttonrcllcatmclic button-the culsormovesautomaticalll". cdlv to disnlavthe clesircd charactcr'.

Press three 4 times.

The rrextcharacter in the salre lrroup.so pressl>l to movc the cursorto thc is right f irst.Then press nunreric br"rtton rcpcatedll'. the
press once. Then, 4 Press once. [>]
The nextcharacter a space. is Sirrplv prcssISPACEI t'tu

Press once. [SPACE]

Begistering

your name and number

'Ihc $
ttt buttoncorresponding thc digit n c \ 1 c h i r r c t e r i s l d i g i t Prcss thc nunreric l ( I j o r c l i r i t s o t l r c r t h u n 0 l n t i l. p r e s s c p e a t e d lu n t i lt h ed i g i tu p p c a r \. r y' ) Press once. 1
c. \ l t c r e n l e i n g a r. r a n r p r c s rI S I ' A R T / t ' O P Y. r i
I lbu can entcr up to l(r charactersin a name. -fo presslSP,\('Filol rlovc the eursorto thc righl crrtcrli spaccbct\\'cL-n chlrnrcters. I
r r s i n iu> 1. r. s T r i c o l r c c ta n r i s t a k cu s cl l r c u r r o u h r r t t o n t o m o \ c t h e c u r s o ru n c l c t h e t t t i s t a k c : : a :. r t h c nc n t c l t h c c o r l c c tc h u l u c t e rY o L c a na l s op t ' e s l C ' l - t r A R t o b e g i r t g a i t t t h e t t ]
. i n t 1 ' l rs 1 ' 1 at' l t. t t l r t t t le. ' : r i t t. r 'lir c n r s c u i. r l c v i o u s l lr r - g i s t e r e tn i u l r c.p r c s \ l C l - F. A R l o l s i t t t p l v e n t e r t h c n e w l n i l n r r 'o \ c I t h c 0 l d 0 t t c.

,'-,:-';t:f,!-

,,r-,,-,:-r-

',-,.-,.-.-:

l'-',(:=]'.-,.F]
Personalizingyour FAXPHONE
I ldentifying your documents
( a a \ \ ' h c r r e r r t l i nlg t l r c r r r n c n\to u c l l nh l l c I ' o u r l l r r r t r r t n b c rn d\ o u r t r l r t t e k n o r ' " n s s. r oul I[)). urrtl currcntrlatcurrrl out tlrc trnreprintccl br thc rcccirtng lar. l'his inlirrrrrs dc ) i o n i s e l l l c d t o u r ' l ' T I ( T r - u n s n r i t ' [ i ' r n r iIn a ln t iifc a t i o n a n da p p e a ra 1t h c t o p r r l t h e n l a x c t r l o c u r t t cin t: n r a l l r p c. l ln the Unitcd States. 1ou are required to include this information evcr)'time you send a lax. So be sure to enter lour TTI infirrmation in 1'ourFAXPI{ONII norv. e t t\ r t ) y i d e n t i l r i n g h c t l o c u n r c l ) \ ( ) r -s c n d.t h c r e c e i i i n gp i l r t \ ' \ \ i l l r e c o g n i z v o u r l r t x s e t at l n r ) t c \ s i r g c sr g l a n e c. - h c i l l n s t r a t i ob e l o r v h o u sa s a r n p l d o c u m e nw i t h t h e i d c n tifring rnlonttltron.

THE :;I,IIREXI.]CON,IP.\N\' I,I\II'TE[)
N T H EP A G E U M B E R / N T H ET O T A L U M B E R S O FP A G E S E N T
W T H E N A M EO F T H E P A R T Y H O I S R E. C E I V I N T H ED O C U M E N T G N Y O U RN A M EO R C O M P A N Y A M E NU BER YOURFAX/TELEPHONE I\1 A T H ED A T E N D T I M EY O U S E N TT H ED O C U M E N T
The top line includesthe name ol'the receivingparti if you send the document using Onc-touclrSpcedDialing, Coded Speedl)ialing. (lroup l)ialing, or l)irecregistercdthe party's name. lt also includesthe total nunrturr l)ialing and.v-ou ber of pagessent if 1ou send thc documenttium lnemorv.
Registering the date and time
Follow the steps below to scl thc datc ancltirnc lirr your FAXPHONE. l'he dateand time appear the t-CD displayas well as on the docuntents send. in yor.r

Press [FUNCTI0N],

Wait a sccondfbrTEL REGISTRATIONto appcar'

M SELECT E N U

R E G I S T R A T I O iN
Use or[>]toselect USER SETTINGS. [<] Press [START/C0PY].

_-.]['l]]

USER ETTINGS S

09/15/95

Enter today's using numeric date the buttons. using month-day-year (MM/DD/YY). the format
I Precede singledigits with a zem. prcssICI-EAR] to returnto I To rnakca correction. the previoussettingand re-enter date. the I To changethe date lirrnrat. SeeSYSTI-M SETTINGSpg.9t).
youlinishentering Press the [START/COPY]when newdate.
Wait a second SET TIME, to appear. for

,A (((> )) V

Enter timeusing numeric the the buttons.
Setthe time usingthe 24-hourclock systerr. Prccede s i n g l e i g i t sw i t h a z c r o. E x a m p l e : d : 3 0= 7 : 1 0a. r n. l 7 : 0 5= 5 : 0 5n. m.

5 08:1

you the Press [START/G0PY]whenfinishentering newtime.

::ait*ril

OK DATAENTRY

tt,ii ,rii,irrl{i

iill!:l!ll r l i : l

':ialr'.

Press [ST0P].
Registration endsand the FAXPHONE returnsto standbv.

,il:l:rlrl''.rtrlt!t,i;

,:irritr:1:al

Registering your telephone number and name on Follou thc stcpsbelow so that vour fax numberand nameappear the top clf each send. document.vou

i: ':t,i

,rii!ti,::i

.:tillti!4.

Wait a second TEI- REGISTRATIONto appear. for

lshb.'

'li".,t't'; l!;li :l ,!,tll:

,,{ii't''

.1lilill. i : , '!;.,1i' r;r:iiirl
USER SETTINGS. Use or [>]toselect [<]

.-.'lf

irrii*:i' ;{"li ,iilil'itti

,ili.r,,{

SET DATE

tltlrt'l

,".lli.rij
illilqgarl i*iitriii iiiil:l'lili rittt;:af'
"::!l '{i".,, a3:qu
Use[<] or [>] to selectENTER YOUR TEL.

t--<

__l-> ---]

E N T E R O U RT E L Y

Press [STABT/C0PY].
(up your Enter faxnumber to 20digits) using the numeric buttons.
Y o u c a n c n t e ra p l u ss i g n( + ) o r s p a c e o m a k cy o u r t -fo nurnber casierto read. makc a correction. press ICI-EARI and re-enter nurrber. the

+ 13f---l

SPACE 17(-----]] CLEAR

12345678

?s[---___l
Press when [START/C0PY] youfinishentering your number. lax
Wait a second LJSL,R lirr NAME to appear.

,A (((> ))

(up your Enter name to 16characters) the using numeric buttons.
SeeErrterin-r narle. pg.31. a Correcterrorsbv rnovingthc cursorto thc crror usir.r,' t t [ < i o r l > l a n dc n t c r i n g h c c u r r e c c h l r a c t e r.

"@'@"@ o@@ c@@

o"@"@
your Press when [STABT/COPY] youfinishentering name.
R e q i s t r a t i oc n d sa n d t h e F A X P H O N Er e t u r n so n t standbv.
Dialing Speed One-touch Registering numhers and names
'fhc Specd numberis lo uscOne-touch l',,a1"to a llx numbertlr tclephonc dial cluickest a Dialing. This allows y'outo dial a numbcrby prcssing singlebutton. Befirre )'oucall rcgisterthe reccivingnunlbcr with your One-touchSpcctl Dialing. you rnLrst ruse FAXPtIONh. (up nurnber to I00 digits)to a One-touch a Dialin-u assigns tc-lephonc Spcecl Onc-touch b S p c c dD i a l i n g u t t o n( t o l 0 ). on ): YoLt alsorcgisterthc nanlcol' tlrepilrty (tlp to I 6 characters thc nameappears the catl Dialinglist.pg.92. Speed list.seeOnc-torlch printtrul Dialing ol'theOnc touchSpectl
\\'riit a secondlbr TEL REGISTRATIONto appear

D 1-TOUCH IAL

piess tsrnii/copvr.
of the Use or [>]toselect number theOne-touchf [<] you button wantto useforthenumber
red It a nunrberi: alrcadr'rcgiste lilr this Orre-tor-rcll t t D S p e e d i l l i n g b u t t o n. h c L C D d i s p l a y sh c n t r m b e r. tirr [1 u nunrbcris already'r,rscd Group Dialine.thc L C ' I )c l i s p l a - Gs O U PD I A L. ,' R

Preparing to send a document
please rcter to: senda document Befirreyor.r you can scan.pg.'18. I Typcsof Documcnts pg.49.50. pages whilc scnding. andAddin-g the I I-oading document
Setting the resolution and density
or when sending of and densitl- the {ax reproduction ctintrolthe rcsttlutittn You cut.t d copvinn ocurnents.

I What is resolution

re Standard solutiotlts o1'thcdocumcntreprocluction. thc clel'ines clr.rality Resolution or u'ith Docut.nents photograplts vcry finc printshould tirr enough rrosttcxt tlocumcnts. b e s c n tu s i n gf i n e r e s o l u t i o n.

I Setting the resolution

I Standarcl buttonuntil ffi apperrr. Press resolution thc is resolution 203 dpi x 9lt dpi. Standard I Finc untilffiappeals. Plcssthc resolutionbtrtton i F i n cl e s o l u t i o ns 3d p i x 6d p i.
I The AUTO HALFTONE setting
HALFTONIl settinguse thiit To 'e an docutnents containphotos. thc AI.JTO that containphotosarc automati\\ rrh this sctlinr. rrea\ ol'thc doctrnlent b t t e u l l r :. u n n c t lu i t h 6 - l l c v c l so l ' - u r a vr.a t h e r h a n. j u s I l e v c l s. l a c k a n d ol'thc photograph. betterreploductiott u hitc. l-his results a rttttch itt S I'.-\\-l).\RD,\UTO HALFTONE and FINE AUTO HAI-FTONL A is buttonuntil the I icon appears.Wncn @ Prr's:the rcsolutiolt S'IANDARDandSTANDARI) selccts between.clccted trr iiutotritticallv tl.tc s tj \l-FTONF- canning. selects betwcen thc \\'hen E [l is sclccted FAXPHONEautomaticallv FINE rurdFINE HAI-FTON[i scanning. with a L.se I.1El rptNg A UTO HAt-F'l'ONLt rvhcnscncling clocument pl.ttttus. high rcsolution.nu.tt. Lffi A faster.but at I lowcr resolutioti. Ttr send r clocunrcllt ( STANDARD AI.JI.O HALF.TONE).

I Density control

thc trl'charrgrng densitl'corltrolin LISERSLT clcnsitl' the \iru can acljr-rst scrtnning t c. T I N G S ( S e ep g. 1 F o r l i g h to r i g i n a l s h o 0 s eh e D A R K E R s c t t i n g.F o r d a r kt ' r ' i g i i. W s t n r r l s h o o s c h eL I G H ' f E , R e t t i n g. h e nt h cA U T O H A L F T O N F s e t t i n gs s c l e c t c d c the dccidcs dcrtsttl'. autorttatically' thc FAXPHONE,

Sending methods

I Manual Sending (See p9.56)
Il vou uould likc to speak uith the other paln,belirrc sendinga lux to thcnt. usc i \ ' l a n u a S c r t d i n g.W h c n s en c l r n g n a r r u l l l v. o u d i a l. c ( ) n \ c r s cn o n n a l l Ya n d t h er r p r e: s l r v lS fr\Rl /('Ot'\'I to hcgin sending.
I Direct Sending (See p9.56)
I l r ' , r r rrrl r r e u n r e h u su l a r g en u n t h e o l ' p a g e s\.' o l l n l. l ) , s o r n c t i r ng e t a N I E M O R Y nl r es -fo F I l l - [ , c r r o r. a v o i dt h i s.u s cD i r e c tS e d i n g. n 'frr serttl dilcetlr. loadthc ckrcunrent. thc far nurnbcr dial und prcssISTARIICOPYl.
I Memory Sending (See p9.59)
Il \orr rlo lrot $alll to uait lirr vour doculnent t() be scanlted pagc h1-pagc cluring :cntling {Drlect Sending). usc I{errorv Sending. N{enrorv Scndirrg scunslhc doct-r r l r c n t r n t o n r e n r o r \. t h c n d r l l r a n d s c n d s t h e s t o r e c li n t a g e. l e t t i n - uy o u t a k c a w a y t h e olisinui inrnrerliatcll ltcr scannin!. a

over is set Make sure FAXPHONE to receive a the fax dedicated line.
S c c l { c c c i r i n g d o c u n r e n t sr u t o m a t i c a l l } o v c r a r l c r l i e l t c d t a x l i n e. p g. 16.
H00KUP/MANUAL]. Press [ANS
\ { r i k c : u l c h o t ht l r e; \ N S H O O K U P t E l ) a n d on \1,\\Lr.At- (., ) iconsdo not appcar the t-CD tlisnlrn.

UP ANS HOOK MANUAL

a scnding fax callsare frorr another machine all l he F,\XPtIONE assurttcs incorning aulomaticallv. It e tlocur.rrcnt. rce ir cs thc documcrlts
Receiving both documents and telephone calls automatically
line. all to \irrr i:rn scrthc FAXPT{ONIi rltonitor incorlingcallsovcr the fax/tclephone an \\'hcn thc fr.\\PtlONL, rcccives incotningcall. it chccksto sec if the call is l'ronl \\iinting t') lillk to \()tnL-ollc trf ltrothcr llrr ntuchinc ing to scnda docurlentor l'rr)tn \ ou. prittttng rci1')ou arc rnakingcopies. llre F,\XPllONh cannotrcccivcautontatically Scepg.73. port\. ()r fcgistcrill-!I intirrrratitrt.
you for set Make sure have theFAXPHoNE both (FAVTEI telephone communication faxand is SWITCH 0N).
l u S c c S c t t i n g p t h c 'I ' A X P H O N L t, b r a s h a r c d i n e pg 18
\ ' l u k c: r. L l b o t ht h e A N S H O O K t l P ( i ) a n d c ( 'l'. \lAN t r,,\1. -. ) rconsdo n()tappcar.
s \ \ h en t l t e I :. \. \ P l { O N E r e c c t r " e a c a l l. i t c h e c k s t t l s c e w h c t l t e r t h e c a l l i s t i o m a n o t h e r f a r r n u c h i n e o r l l - o r na t e l c l. r h o n c. It tirc INCONIING RINC} ljrrtctiortis set to OFF. thc FAXPHONE does not t'trrg rlhcti it reccirc: rrcall tilnr anothcr j'ax ntachine that is trf ing to send ll docunlcrrt. v d f h i : i : s o t h a t 1 ' o r.a r c r. t o t i : t u r b c d r. v h e n t t u r F A X P H O N E i s c o r n n r u n i c a t i n gl v i t h r i t l l o t i ) e r1 a r t l t a c l r i n c l ' h e F A X P H O N [ : a u t o m a t i c a l l i i r c c e i v e s t h c d t l c u r n e t l t '
I Il rhc elll is lirrrttii pcrson.thc t-AXPHONti rings to alert vttu to plck up the phonc. w I l l r o L t t l o n o r p i c k u p t h c h r t t r c l s e ti t h i n l 5 s e c o n t l s t. h r -T A X P H O N E \ t o p \ r i l l s i n g.
I t e l r c c k s i l g a i r rt o r n r k e s u t c t h e c a l l i s t i o t l h l n l a f ' a x r r a c h i n e a n d t h e n h a n g s u p.
I If'the papcrruns or-rt if the BJ cartridgcruns out of ink, the or FAXPHONE rcccivcsthe restof'the documentin rrremorv. I To stopreceivingbclirrethe documentis cornplete. pressISTOP]. I l1 the ALARM light is tlashingfirr anv rcason. makesurethe error is corrcctccl then prcss[STOPI. I1'necessary. Tror-rbleshooting, and see p_u. 10.1. The FAXPHONE beeps onceto show that the docurnent was rcceived. It an error occurs.thL'l-AXPHONtl beepsintermittently a feu' fbr seconds.I1'thishappcns. contactthe other party and havethernresend thcdocurnent.

Hold function

To place thc othcr pafty on hold. prcss cracllc. a n d p l a c e t h e h a n d s e to n t h e
r c s u n r ch e c a l l.p i c k u p t h e h a n d s e t. t aflcr nrintttcs. \iru can leavethe partvoll hold for approxintatell'six ttp. han-us rlhich the ITAXPHONE alrtontatically
Receiving a document manually using the extension phone
phonc is connccted the FAXPHONE but is rrotlocatedncar the to I1'r'our cxtcnsiorr the manuallyh\ answering extcnrrtrtl rcceptiotr a docurncnt of cltn actiVatc rrnrt. 1'ou the phoncr.iithoutphi'sicalll' touching FAXPHONE. phonernustbe pluggedinto thc telephone.jack of the lror this lcaturc.cxtcnsion [8j pg. nlachine. 13. phoneor answering SecConnecting L'xtcnsion an I;AXPI''lONE.
yourextension and you When answer callusing a youhear long a beep silence, lax is being or a sent. phone presetl yourextension 25 on Press (factory Waitfora high mode. the to switch faxto receive pitch toneandthenhang up.
to The two-digit nurnhcris presctat the l'actorv 2-5. SeeREMOTE You can charrge t$'o dieit nut.nbcr. the R X I D i n t h e R X S E ' I ' T I t. \ G S.s. l l 9. D
Usingthe FNfPIHONE an answering with machine
Connecting an answering machine to the FAXPHONE allows you to receive not onll' documents sent from other fax machines, but also messages from people calling u'hen lou are out of the oflice. When tht- FAXPHONE is connected to an a n s w c r i t t g t t t a c h i t r e. l l i n c o n r i r r gc a l l s a r c f i l s t d i r c c t c d t o t h e a n s w e r i n g r u a c h i n c. I 1 ' a the call is frtrnr a person. thc caller can Ieale it lllcssage. It thc call is liorn a l'ax m a c h i n e. r o t r r F A X P H O N E , r c c ei i c s t h e d o c u r n e n t i r u t o n t a t i c a l l v. S e e C o n n e c t i n g t h e p h o r t e l i n c. p g. l 3 l o r i t t s t r u c t i o no n h o r v t o c o n n c c t t h c a n s w e r i n g n r a c h i n et o t h e FAXPIiO\1r.
Recording the outgoing message
When recording a message. I Trr, to kecpvour ntcs\agc lcssthln l-5seconds to long. I In tlrc nrcs\usc vour cullcrshou to senda flx. tell Hcrc s a sarnple rnc:slge: "He llo. ['nr not in theotficerisht now.but plcasc lcavca mcssage alier thebeep.I'll rctunrvour call us soonas possible. Il'you woulcllike to senda 1ax.pre.ss start thc button()nvour 1u aticr recording I'hank you." ),ourntcssagc. s ( hc:n I l - c a r c - 1 c c o n d s p a u s c a t t h e b e g i n n i n g o f t h c n t c s s r g c ste c o 1 d s p a r. r s e p l u s t h c ' oLrtgoing nrcssage shor-rlcl exceedl5 seconds). not I S c ' t i r er n s u e r i n g l a c h i n e o a n s w e o n t h e I i r s to r s e c o n di n g. r t r r

feature report N0 otf 0UTPUT turns theactivity TX CONFIRM REP. page thedocumeft that 0f half Add theTXreport of thefirst to you was document he wasbeing Ths can p remind which sent transm ssions. Valid formemory only bengsent. report of aut0matprinting thereception c Enab e/disabie during an occurs oniy PRINT ERB0B prints when error 0NLY recervr ng. to YES 0UTPUT setsthe FAXPH0NE printanactv ty report ve time rece a document. every you feature report N0 ofF 0UTPUI tunrs theactivity y0Llr rsset an you the Unless chan!te setting, FAXPH0NE t0 prlnt (sendtng or 20 report ty activ management forevery transactions receivi) ng rep0ft of automatprinting theactivrty c Enab e/disabLe report and management ntosending Dv detheactrvity recerving transactions (ink leature) when econ0my Enable/drsable printing saving pnntrng reports carr mode, Byenab theINKSAVER inkconsumpti0nbe ing na resulttng 0nger as decreased rnuch tittypercent, byas | cafridgele effective

YES/OUTPUT NO OUTPUT

RX REPORT
NO YES/OUTPUT OUTPUT ERROR ONLY /PFINT

ACTIVITYREPORT

AUTO PRINT TX/RX SEPARATE INKSAVER

NO YES/OUTPUT OUTPUT

ON/OFF ON/OFF
pgs.85-86. a rcfer Holr tttchange settrng. to a on Fitcrorr scttin-e: in bold. irrstructionshou to change setting. rrc For
ECMTX MID PAUSESET AUTO REDIAL
dunng Enable/dlsablec0rrectt0n transmtsst0rr err0r yOu sequence nto the of Set length thepause nsert a dtallng i a N il 0f t S e t h en u m b e r I m e sh eF A X P H 0w iEr e d i a ln u m b efr1 and 0n attempt, thernterval fails geta resp0nsetheflrst t0 red between al attempts of Set number retfles. the red between al ngs. the of Set period trnte

ON/OFF (secondsto 15i

TIMES REDIAL REDIALINTERVAL
2 times to10) minutes to 60) {1
a settings in bold.Forinstructions hot' to changc setting. a rclerto I low to change setting.pgs.S5'tl6 Factorr arc on

ECM RX FAX/TELSWITCH

dur on Enable/d err0r sable c0rfectr0n nqrecept teature sw When thrs 0N, Enable/d FAX/TEL tchover sable the airswers andrfnofaxtones detected, FAXPH0NE ca1ls, you rrrrgs alert of anrncomingI to ca l stens before that Set duration theFAXPH0NE lora faxtone the startrng rlng. t0 wi I to of 0f the Set length time FAXPH0NE ring a ertyou an the i n c o m rc a l. ng BING TIME expires taken theF/T after Select action the rsset c recerving,the set When FAXPH0NE forautornat the it a call FAXPH0NEngwhen receives to r ng before FAXPH0NE the Set number incom rings the of

Troubleshooting

R t ' l r ' r t rt l l i ss c c t r o nl i o u er p e n e n c er o u b l e.p c r a t i n g o u r F A X P H O N E t i y t o

J Cannotsend a document?

. Lsthe FAXPHONE.\'et.forthe of telephone tvpe line in use(pul.se/tone)l Il vou havca pulseline.be surethe FAXPHONEis setfor pulsedialing. lf'r,ouarenot sureaboutwhattypeof line you have,contact your local t e l e p h o nc o m p a n y S c cp g. l 4. e. Hus tltt,tlttcutnent been.fed c'orreL'tll into the FAXPHONE? Rernove document. the stackit and f'eed into the FAXPHONE corit fectlY.SeePg.'19. [.stltc Orre-touch CodetlSpeecl or Dialing ntunberyou usedregistered.for
tlt( l(ulLtre \'oLt \r'utll lo ttse?
Chcckthecontent the One-touch CodedSpeed of or Dialingbuttonand bc sureit wasregistered correctly.Seepg.39.41. Is lhe ollterpurtt".s out of puper? ,fu.r ('lll the otherparty and be surepaperis installed the otherparty'sfax in unit. ,.\rt'theretm.t' otlter Ll()(umenls beingsent.from memort'? Allorv tinrefor thecurrent document flnishsending. to Prinlun rctivit)'rcportandcheckfbr an errorcode.Seepg.9l. 109. \{akc surethereis a dial tone when you lifi the handset.
J Are the images you send or copy spotted or dirty?. l: tlrt documant glu.s.s scurtning cleun? glassis dirty,cleanit. Seepg.l(X). Il' thc scanning. Lslltc otltcrpurN'.sfu.rw,orking properh? 'fo conl'irmcorrectoperation your own FAXPHONE,makea copy.If of thc copv is clcar. otherparty's fax may havea problem. the. ls tht,dot'urnent.fetl correctll'ittto theAutomalicDctcuntent Feeder? Renror,'c documcntand f-ecd correctlyinto the feeder.Seepg.49, thc it I Cannot send using Error Correction Mode (ECM)?. I)rte.s otlter;turtt".s.fux tltt'.sLtpport ECM? Sonref ax unitsdo not sLlpport ECM transrnission. the otherparty'sfax lf is docsnot support ECM transmission, the document sentin the then nrlrrrral nrode withouterrorchecking. ls rttrlr l'1\XPHONI:: tor ECM sending? set ECN4 sending your FAXPHONE can be turnedoff and on. Checkthe firr cLlrrenl settlng. pg.tt8. See

RECEIVING

J Cannot receivea document automatically?
. L st l t c L A X P H O N E s e t t r t r e c e i t , e u t o m u t i c u l h ' ? a fror tlre FAXPHONE to automatically switch from telephone to fbx ckrcirrttc'nt reccpti()n. ancl i--l icons must be ofi. Press the IANS H ( X ) K L J P / M A N U A L - lt o t u r n t h e r no f f. S e e p g. 7 l.

Noise ,\ tcr-nr applictl a varicty problenrs impair to ol that ration ol'tclcphone used l'axing. lincs tbr thc()pe Numeric buttons 'l-hc panel roundnumbered buttons theoperation on
the keypad.Press nrarke-cl sarne a standard as telephone llso usc the tl-rcnr pcrfirrnr to ManualDialing. Y<ru.huttolrs to cnternumbers and lctterswhen rrurncric r0u reqistcrnunrbcrs anclnarnes. and lirr entcring ('odedSpeed Dialingcoclcs ith two or moredigits. u
Redialing-automatic or When the tax you dial doesnot answer a sending the erroroccurs, FAXPHONE waits tirr a spccified interval and then redialsthe samef ax number. You can adjustthe numberof redialsand thc lengthot redialing. timc between Redialing-manual method.you can When you usethe regulardialin-e quicklycall the lastnumberdialedby pressing IREDIALI.

Beduction mode

feature that slightly Thc FAXPHONE's autornatic at reduce thc receivedimage to allow roor.t.t the top s Yortcan ID ol thepagctbr thesender's infbrmation. the rlso recluce sizc of large incorring documents r,rsing RX REDUCTION option. thc ID Bemote receiving you to ntanually The two-digit codc that enables phoncthat is conactivrtca tax usingan extcnsion ncctecl the FAXPHONE. to Bemote reception telephone a an Activating tax by answcring extcnsion to that is connected the FAXPHONE.but that is not locatcdncarthe FAXPHONE. Resolution 'l-hc ol'dotsfbr any givenoutputdevice.Exdensit"' per pr-esscd ternrs in o1'dots inch (dpi). Low resoluto tirnt charactet's graphics have a and tion causes. j a g g e di l p p c a r a n c e. H i g h e r r e s o l u t i o n r n e a n s match as srloothcrcurves artdanglcs well asa better valr.rcs to traditionaltypcfacedesigns. Resolution data. dataand vertical by irrcrepresentcd horizonlal Bestricted reception The abrlrtl of vour FAXPHONE to restrictincomturned on. the in-udocur.ncnts With this t'cature o F. \ X P H O N E u i l l r e c e i v ed o c u m e n l s n l y l r o l n in speed dialingnumhelsregistered thc unit. Rotary pulse to wherca dial is rotated dialingsvstern A telephone When systern. pulse to thetelephotrc switching scncl s you pr.rlse dial. y'ouhearclicks. When you touchyou hear dial.the nrost commondialingsystem. tone cerlainsetting toncs. Rotarypulsedialingrequircs atljustnrents.
STANDARD nornlal typeu'rltten setting sending firr A document
ttI nritttcd tioeuttlcnl. r't)lllilinind illll\ le\l iln\l ll()
or photographs. illtrstrations. drawings. Standby l'he modein whichthe FAXPHONEis on andreacly modewhcll start tiorn stanclby Alloperations to r.rse. the the LCD displays dateand titne. Switchboard inte Also callcda PBX lPrivateBranchExchatrge) rusually systern. nal switchingsystem.A telephone firr a largecompanyttt'ticewith many extenslolls. alonq line nunlber you mustdial an outside whcreby or with the rcgulartclephonc l)Lxnumher. I)ialin-q use rccluires ol somctitrles out thougha sr''ilchboard t h eI P A U S E l b u t t o n.