Canon FAXPHONE L80 Canon FAXPHONE L80 Printer Driver for Windows

Software Users Guide

Copyright
2003 by Canon, Inc. All rights reserved. This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc.
Trademark Acknowledgments
Canon is a registered trademark of Canon, Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation. Pentium is a registered trademark of Intel Corporation. All other trademarks identified herein are the property of their respective owners.

Preface

Contents
Chapter 1 Introduction....1-1 Printer Driver: an Overview...1-2 System Requirements...1-2 About This Guide....1-4 Conventions Used in This Guide...1-4 Other User Assistance...1-5 Installing the Printer Driver...2-1 Before You Begin the Installation: a Checklist..2-2 Installing the Software...2-3 Setting the Default Printer....2-6 Sharing the Printer Installation...2-6 Setting Up Your Printer for Sharing..2-7 Installing the Printer Driver on a Client System..2-8 Removing the Printer Driver...2-9 Changing the Port Connection...2-9 Printing....3-1 Printing a Document....3-2 Dening Print Settings: an Overview...3-2 Viewing a Summary of Print Settings...3-5 Dening Page Settings...3-6 Dening a Custom Paper Size...3-7 Dening a Print Overlay...3-13 Dening Quality Print Settings..3-15 Conserving Toner When Printing...3-16 Adding a Print Prole...3-17 Using a Print Prole...3-18 Editing a Print Prole...3-19 Changing Information About a Print Prole..3-20 Adjusting the Display Order...3-20 Exporting a Print Prole...3-21 Importing a Print Prole...3-22 Deleting a Print Prole...3-23 Displaying Printer Driver Information..3-23 Dening Default Print Settings..3-23

Chapter 2

Chapter 3

Chapter 4

Frequently Asked Questions..4-1 Printer Cannot Be Initialized..4-2 Installation Is Displaying Unexpected Behavior..4-2 Documents Are Not Printing Correctly...4-4 Paper Is Not Loading Correctly...4-6 The Print Quality Is Not Satisfactory..4-6
Appendix A Sharing Your Printer Cross-Platform in Windows 2000/XP.A-1 Appendix B Installing from a Local or Network Drive.. B-1 Installing the Software... B-1 Glossary.....G-1 Index..... I-1

Chapter 1 1Introduction

Welcome and congratulations on your purchase of the Canon FAXPHONE L80 (also referred to in this guide as the printer) and its accompanying printer driver software. Contents of this chapter: Printer Driver: an Overview...1-2 System Requirements....1-2 About This Guide...1-4 Conventions Used in This Guide...1-4 Other User Assistance....1-5

Chapter 1

Introduction 1-1

Introduction

Printer Driver: an Overview
The printer driver is software that enables the printer to communicate with your computer. You can use the printer as the default printer in any Windows application that supports printing. The printer driver includes features that enable you to define the results of your printed output (documents or images), such as: Custom paper sizes Graphic image as an overlay on documents (for example, to print your company logo on each page) Multiple pages (up to nine) printed on one sheet of paper User-defined print profiles for storing and using print preferences.

System Requirements

To successfully install and operate your printer and printer driver, your system must meet the following minimum requirements: Windows Operating System Microsoft Windows 98, Windows Me, Windows 2000, or Windows XP. USB Port Computer Processor Windows 98: A 90-megahertz (MHz) Pentium processor or higher Windows Me: A 150-MHz Pentium processor or higher Windows 2000: A 133-MHz Pentium processor or higher Windows XP: A 233-MHz Pentium processor or higher

1-2 Introduction

Memory Windows 98/Me: 32 megabytes (MB) of RAM. 64 MB of RAM or more is recommended. Windows 2000/XP: 64 MB of RAM. 128 MB of RAM or more is recommended.
Hard Disk Space 15 MB of available hard disk space Disk Drive CD-ROM drive, or access to one over a network connection Monitor 256-color SVGA monitor or greater Printer Cable A USB cable 16.4 feet (5 meters) in length or shorter. If you upgraded your system to Windows 98/Me or Windows 2000/XP from Windows 95 or Windows NT, the USB port on your computer may not operate successfully. Successful operation of the port is ensured when using a system installed with Windows 98/Me or Windows 2000/XP by the computer manufacturer. For assistance in resolving the support of a USB port on your system, contact the technical support department with your PC manufacturer, for a possible change of setting or an upgrade to the BIOS residing on your system.

2-2 Installing the Printer Driver

Installing the Software

You are ready to install the software once you have prepared your system, as described in the Before You Begin the Installation: a Checklist section.
If the software has been placed on a local or network drive, you can install the software on your system from that drive, rather than using the installation disk. For instructions, see Appendix B. Reminder: Do not connect the USB cable before installing the software. To install the software: 1. Insert the installation disk into your disk drive. 2. If AutoRun is enabled, the installation starts automatically.
Installing the Printer Driver 2-3
If your current printer purchase is replacing a MultiPASS printer, you must remove the MultiPASS software installed on your system before installing the new printer. For instructions on removing the MultiPASS software, see the software users guide that came with your MultiPASS software.
If installation does not start automatically, choose Run from the Start menu. Type D:\SETUP.EXE (if your CD-ROM drive is D:) in the command line and click OK. 3. 4. Click Install Printer Driver to start installation. Follow the on-screen instructions to complete the installation process. During installation, follow these guidelines: Click Next or Yes to move from one dialog box to the next. Be sure to wait for Windows to complete each setup step. If you hear the computer working, wait until it is done. If the Digital Signature Not Found screen appears, click Yes to continue.
When prompted, remove the label from the USB port on the back of the machine. Then connect the USB cable to the port on your computer.
2-4 Installing the Printer Driver
The system displays messages indicating that the driver for your printer is being installed.
For Windows 98/Me: Wait for the system to complete the installation of the printer driver. For Windows 2000/XP: See Step 7. 7. For Windows 2000/XP: When the Found New Hardware Wizard appears during the setup, and prompts you for additional information, conduct the following: For Windows 2000 Search for a suitable driver for the printer. (Do not display a list of drivers.)
Search only on the installation disk. (Click CD-ROM drives only, and clear the other options.)

Installing the Printer Driver 2-5
For Windows XP Select Install the software automatically (Recommended).
When the setup is finished, if prompted, restart Windows. The installation program determines whether Windows needs to be restarted on your system.
Setting the Default Printer
When you install the printer driver software, the system automatically sets the printer as the default printer. If necessary, however, follow these instructions to set the default printer. To set the default printer: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Set As Default (Windows 98/Me) or Set as Default Printer (Windows 2000/XP).
Sharing the Printer Installation
You may be using your computer and the printer connected to your computer in an environment where multiple computers are connected by a network. In this case, you can share the use of your printer with the other computers on the network.
2-6 Installing the Printer Driver
If you choose to share the use of your printer, your computer acts as the host system or server to the other computers (also referred to as remote or client systems). To use your printer, the client systems must have the printer driver software installed on them. The software can be installed on the client systems directly from your system. Based on which Windows operating system you are using, the following client systems can share your printer: If your system (server) is: Windows 98/Me Windows 2000/XP Install on client system: Windows 98/Me Windows 98/Me or Windows 2000/XP
When a document is printed by the client system on a shared printer, any printing messages (status or error messages) display on the server system.
Setting Up Your Printer for Sharing
Before the client systems can be installed with the printer driver software, you must set up the printer for sharing on the server system. To set up the printer for sharing: 1. On the server system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Sharing. If the Sharing command is not available, you need to set up printer sharing in Windows. For details, see your Windows user documentation. 4. In the Properties dialog box, on the Sharing tab, click Shared As (in Windows XP, Share this Printer).

Installing the Printer Driver 2-7
In the Share Name box (Windows 98/Me/XP) or Shared As box (Windows 2000), type a name you want to assign to the shared printer. If available, you may also want to assign a password, which would then be required by the client system when using the printer.
If your situation matches the following, set up an additional driver to match the button in OS: Windows 2000/XP server system sharing with Windows 98/Me client systems.
For detailed instructions, see Appendix A in this guide. 7. In the Properties dialog box, click OK.
Installing the Printer Driver on a Client System
Once the printer has been set up for sharing, the printer driver can be installed from the server system to the appropriate client systems.
To install the printer driver on a client system: 1. On the client system, on the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window, double-click Add Printer (in Windows XP, in the Printers and Faxes window, click Add a printer). Follow the on-screen instructions. Install the printer driver as a network printer, based on the name assigned to the shared printer. You cannot install the printer driver on a client system that has MultiPASS software installed on it.
2-8 Installing the Printer Driver
Removing the Printer Driver
As needed, you can remove the printer driver from your system.
To remove the printer driver: 1. On the Windows desktop, click Start, point to Settings, and then click Control Panel (in Windows XP, click Start, and then click Control Panel). 2. 3. In Control Panel, double-click Add/Remove Programs (in Windows XP, double-click Add or Remove Programs). In the Add/Remove Programs Properties dialog box (in Windows XP, the Add or Remove Programs dialog box), click Canon FAXPHONE L80, and then click the Add/Remove button (Windows 98/Me) or the Change/Remove button (Windows 2000/XP). Follow the on-screen instructions. After the printer driver has been removed, restart your computer.

Changing the Port Connection
To change the port, disconnect the USB cable from the port on your computer, and reconnect the cable to another USB port or hub. When changing the port connection, it is not necessary to uninstall and reinstall the printer driver software.
Installing the Printer Driver 2-9
2-10 Installing the Printer Driver

Chapter 3 3Printing

Contents of this chapter: Printing a Document...3-2 Defining Print Settings: an Overview...3-2 Viewing a Summary of Print Settings..3-5 Defining Page Settings...3-6 Defining a Custom Paper Size...3-7 Defining a Print Overlay...3-13 Defining Quality Print Settings...3-15 Conserving Toner When Printing..3-16 Adding a Print Profile...3-17 Using a Print Profile...3-18 Editing a Print Profile...3-19 Changing Information About a Print Profile..3-20 Adjusting the Display Order...3-20 Exporting a Print Profile...3-21 Importing a Print Profile...3-22 Deleting a Print Profile...3-23 Displaying Printer Driver Information...3-23 Defining Default Print Settings...3-23

Printing 3-1

Printing

Printing a Document

Once you have installed the software, you are ready to print a document, from any Windows application that supports printing, such as Word for Windows. Predefined printer settings are initially installed, enabling you to print immediately. These settings determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. Instructions for printing a document can vary somewhat for different Windows applications. Therefore, for detailed instructions, see the user documentation for the specific application from which you are printing. The following instructions summarize the general procedures for printing a document. To print a document: 1. With your document open, click the command to print your document. (In most Windows applications, the Print command is on the File menu or toolbar.) 2. 3. In the Print dialog box, make sure the printer is selected under Printer (Windows 98/Me) or Select Printer (Windows 2000/XP). Click the command to print your document (usually OK or Print).
Defining Print Settings: an Overview
Print settings determine how your document looks when it is printed. Although predefined print settings are initially installed with the software, you may want to change these settings for certain documents. Print settings can be changed to suit the type of document you are printing. For example, if you regularly print draft copies of reports, you can define print settings to suit your printing requirements.

3-2 Printing

You can change a number of print settings, such as the paper size, page layout, resolution, and halftoning method. If you use certain print settings often, you can save the settings as a print profile and reuse the profile as needed. The following instructions summarize the general procedures for changing printer settings, based on your version of Windows. For detailed information on specific print settings, see the sections that immediately follow these instructions. To define print settings (Windows 98/Me): 1. On the Windows desktop, click Start, point to Settings, and then click Printers. 2. In the Printers window, right-click the printer icon. On the displayed menu, click Properties.
In the Properties dialog box, on the Page Setup or Quality tab, specify the desired printer settings.

Printing 3-3

To accept the changes and close the dialog box, click OK. To accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes, click Cancel.
To define print settings (Windows 2000/XP): 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. In the Printers window (in Windows XP, the Printers and Faxes window), right-click the printer icon. On the displayed menu, click Printing Preferences.
On the Page Setup or Quality tab, specify the desired printer settings.

3-4 Printing

To accept the changes, close the dialog box, and print the document, click OK. If available, to accept the changes and leave the dialog box open, click Apply. To cancel the changes and return to the default settings, click Restore Defaults. To close the dialog box without accepting any changes or printing the document, click Cancel.
As you work with the individual print settings on the different tabs, you can view a summary of the current settings at any time. To view a summary of print settings: On Page Setup or Quality tab, click View Settings.

Printing 3-5

Viewing a Summary of Print Settings

Defining Page Settings

Page settings determine the following print results, as defined on the Page Setup tab in the Properties dialog box (Windows 98/Me) or Printing Preferences dialog box (Windows 2000/XP).
Page Size Click the size of the page you want to use for your printed document. Usually, the page size specified here is the page size you specified when you created your document in the Windows application. If you want to define a custom size, see the Defining a Custom Paper Size section in this chapter for details. Output Size Click Match Page Size to specify that the print size should be maintained based on the specified page size. If you click another output size, the content of the document is automatically reduced or enlarged to match the output size.

3-6 Printing

Orientation Click Portrait or Landscape to determine how your document is oriented on the page when printed. Portrait prints the content of your document across the narrower dimension of a rectangular sheet of paper. Landscape prints the content of your document across the wider dimension of a rectangular sheet of paper. Page Layout Click how many document pages you want to print on a single sheet of paper. If you specify to print more than one page on a sheet, in the Page Order box, click the order in which you want the document pages to appear on the printed page. Manual Scaling If you select to print only one document page per sheet of paper, click to reduce or enlarge the contents of the document when printed, and then type or click the percentage of reduction or enlargement.
Defining a Custom Paper Size
When selecting the page or output size, you can choose a custom form size. The software is initially installed with the following custom-sized form names: Form 1, Form 2, Form 3. You redefine these custom forms as needed, based on your preferred height and width dimensions. The procedures for defining a custom paper size are different based on whether you are using Windows 98/Me or Windows 2000/XP.
Defining a Custom Paper Size (Windows 98/Me)
Follow these instructions to define a custom paper size if you are using Windows 98/Me. To define a custom paper size: 1. On the Page Setup tab, click Custom Paper Size.

Printing 3-7

2. 3. 4. 5.
In the Custom Paper Size Setting dialog box, under Custom Paper List, click an existing form name. If you want to assign a new name to the custom-sized form you are defining, type a name in the Name box. Click the unit of measure by which you want to define the size of your paper. In the Paper Size boxes, type or click the width and height of the custom size. You must set the height greater than the width.
To save the custom size, click OK. To return the settings to their default values, click Restore Defaults. To cancel the changed settings, click Cancel.
Your custom-sized paper is now available in the Page Size and Output Size boxes on the Page Setup tab.

Defining a Custom Paper Size (Windows 2000/XP)
Follow these instructions to define a custom paper size if you are using Windows 2000/XP.

3-8 Printing

Meeting Size Requirements When defining the custom form, the size and printer area margins you set must meet certain requirements. When setting the custom size: The width and height must meet the following minimum and maximum measurements: Width: 3.00 inches (7.62 cm) to 8.50 inches (21.59 cm) Height: 5.00 inches (12.70 cm) to 14.00 inches (35.56 cm). The height must be greater than the width. When setting the printer area margins: The margins must be set as follows (if you set the custom-sized width less than 8.35 inches (21.20 cm)): Top margin: 0.08 inch (0.20 cm) Bottom margin: 0.24 inch (0.60 cm) Left margin: 0.08 inch (0.20 cm) Right margin: 0.08 inch (0.20 cm). If you set the custom-sized width greater than 8.35 inches (21.20 cm), you must calculate the left and right printer area margins as follows: [width] minus 8.19 inches (20.80 cm) divided by 2 equals [left/right margin] For example, if you set the width to 8.50 inches (21.59 cm), calculate the left and right margins as follows: 8.50 inches (21.59 cm) minus 8.19 inches (20.80 cm) divided by 2 equals 0.155 inch (0.395 cm)

Printing 3-9

Defining and Assigning the Custom Form First, you need to define the custom-sized form to make it available on your system. Next, you assign the newly defined form as an available setting in your printer driver. To define a custom form on your system: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. In the Printers window (in Windows XP, the Printers and Faxes window), on the File menu, click Server Properties.
In Windows XP, the dialog box screen is different.

3. 4. 5.

In the Print Server Properties dialog box, on the Forms tab, click Create A New Form. In the Form Description For box (in Windows XP, Form name box), type a name or description for your custom-sized form. Click the unit of measure by which you want to define the dimensions of your form.

3-10 Printing

6. 7. 8.
In the Paper Size boxes, type the width and height of your form. In the Printer Area Margins boxes, type the appropriate margins for your form. Click Save Form, and then click Close to close the dialog box.
To assign the custom form in your printer driver: 1. In the Printers window (in Windows XP, Printers and Faxes window), right-click the printer icon. 2. On the displayed menu, click Properties.
In the Printer Properties dialog box, click the Select Forms tab. In the Selected Forms list, click the form name that you want to replace with your custom-sized form. Click Change Forms.

Printing 3-11

In the Change Forms dialog box, in the Available Forms list, click the custom-sized form to want to assign. You can click the preferred unit of measure for reviewing the size of the selected form.

Click OK.

3-12 Printing
The custom-sized form becomes available in your printer driver and can be selected in the Page Size and Output Size boxes on the Page Setup tab.

Defining a Print Overlay

You can print your document with an image in the foreground or background. For example, you may want to print your companys logo on letters. Once you select the image you want to use, you can set the placement, position, and size of the overlay. As you define the settings, a graphic illustration provides a preview of the overlay image. The overlay image file must be available in Windows bitmap (.bmp) or metafile (.wmf) format. To define a print overlay: 1. On the Page Setup tab, click Overlay.

Printing 3-13

In the Overlay dialog box, do one of the following: In the File Name list, click an existing overlay image. To select a new overlay image file, click Browse. In the Select File dialog box, type or click the path and file name for the image that you want to use, and then click OK (in Windows XP, click Open).

3. 4. 5. 6. 7.

Under Overlay Placement, click whether you want the image in the foreground or background of your printed document. Click the unit of measure by which you want to define the position and size of the overlay image. In the Position boxes, type or click the desired position of your background image, from the left and top edges of the paper. In the Size boxes, type or click the height and width of the overlay image. To update the preview overlay image if you type, rather than click, the position and size, click Preview.

3-14 Printing

When you type, rather than click, the actual values, the preview illustration of the overlay image does not automatically reflect the changes. 8. To save your overlay settings, click OK. To return the position and size settings to their original values, click Restore Defaults. To cancel your changed settings, click Cancel.
Defining Quality Print Settings
Quality print settings determine the following print results, as defined on the Quality tab.

3-18 Printing

Editing a Print Profile
After adding print profiles, you can edit a print profile to accomplish one of the following: Change information about a print profile (name, icon, or comments) Adjust the display order of the existing profiles Export a print profile to a file Import a print profile from a file Delete a print profile. To edit a print profile: On the Page Setup or Quality tab, click Edit.
For further instructions, see the corresponding sections that follow.

Printing 3-19

Changing Information About a Print Profile
For easier reference, you may want to assign a different name or icon to a print profile, or record additional comments about the intended use of the print profile. To change information about a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to edit. 2. 3. Enter your changes for the name, icon, and comments. To save the profile, click OK. To cancel your settings, click Cancel.
Adjusting the Display Order
The print profiles display on the Page Setup and Quality tabs in a particular order. If the current order is not convenient for you, you can adjust the display order. To adjust the display order of the print profiles: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to move. 2. Click Move Up or Move Down to move the profile as desired.

Move Up Move Down

To save the change, click OK. To cancel your change, click Cancel.

3-20 Printing

Exporting a Print Profile
To keep the number of print profiles to a minimum, you can export a print profile as a file (with the file name extension.cfg). Once a print profile is exported, you can delete the print profile from the list. Anytime you need the print profile, you can import the file, to use the print profile again. To export a print profile as a file: 1. In the Edit Profile dialog box, in the Profile List box, click the custom print profile that you want to export, and then click Export.
This is the Windows 98/Me dialog box screen.
This is the Windows 2000/XP dialog box screen.
In the Save As dialog box, type or click the path and file name. Click OK (in Windows 2000/XP, click Save).

Printing 3-21

Importing a Print Profile
If you have a print profile that you exported to a file and then deleted, you can import the file to use the print profile again. To retrieve a print profile from a file: 1. In the Edit Profile dialog box, click Import.
In the Open dialog box, type or click the path and file name for the print profile. Click OK (in Windows 2000/XP, click Open).

3-22 Printing

Deleting a Print Profile
When you decide that you no longer need a print profile, you can delete it (for example, after exporting the print profile). To delete a print profile: 1. In the Edit Profile dialog box, in the Profile List box, click the print profile that you want to delete. 2. Click Delete.

You can display information about your printer driver, such as the version and copyright. To display printer driver information: On the Quality tab, click About.
Defining Default Print Settings
You can access printer driver settings directly from the Windows desktop, before actually printing a document, to change the default print settings. To set the default printer settings: 1. On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). 2. 3. In the Printers window (in Windows XP, the Printers and Faxes window), click the printer icon. On the File menu, click Properties (Windows 98/Me) or Printing Preferences (Windows 2000/XP).

Printing 3-23

Displaying Printer Driver Information
In the Properties dialog box (Windows 98/Me), Printing Preferences dialog box (Windows 2000), Properties dialog box or Printing Preferences dialog box (Windows XP), on the Page Setup and Quality tabs, specify your changes and click OK.

3-24 Printing

Chapter 4 4Frequently Asked Questions
Contents of this chapter: Printer Cannot Be Initialized...4-2 Installation Is Displaying Unexpected Behavior.4-2 Documents Are Not Printing Correctly...4-4 Paper Is Not Loading Correctly...4-6 The Print Quality Is Not Satisfactory..4-6
Frequently Asked Questions 4-1
Frequently Asked Questions
Printer Cannot Be Initialized.

Is the LCD blank?

You might have a power problem. Check that the power cord is plugged securely into the printer, and that your power source is OK. You should have the printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected. Is the printer set to the correct port? Make sure that the printer is configured for the correct port in the Printer Properties dialog box. Check both ends of the USB cable to be sure that it is securely fastened.
Installation Is Displaying Unexpected Behavior.
For Windows 2000/XP: Are you not able to complete the installation of the printer driver? During the installation, you may be unable to continue beyond the dialog box prompting you to connect the USB cable to your port. (If you cannot continue, the system is unable to display the found new hardware wizard, described in Step 7 in the Installing the Software section in Chapter 2.) In this situation, you need to exit the setup, remove the device from the Windows Device Manager, and restart the installation process. To resolve this situation: 1. Click No in the dialog box prompting you to connect your cable, and exit the setup. 2. Remove the device from the Windows Device Manager. The device may appear listed as Canon FAXPHONE L80 or Unknown Device.

halftoning setting 3-16 hard disk space system requirement 1-3 hub for USB changing from USB port to hub 2-9
installation from a local or network driver B-1 preparing for 2-2 procedure 2-3, B-1 shared printer 2-6
landscape setting the print orientation 3-7 local drive installing from B-1
default print settings defining 3-23
manual scaling setting 3-7 memory system requirement 1-3 monitor system requirement 1-3
network drive installing from B-1
operating system system requirement 1-2 orientation setting 3-7 output size setting 3-6 overlay defining 3-13
page layout setting 3-7 page settings defining 3-6 page size setting 3-6 paper size defining a custom size (Win2000/XP) 3-8 defining a custom size (Win98/Me) 3-7 setting a custom size for printing 3-7 Point and Print installing a shared printer 2-6
port changing from one USB to another 2-9 changing, overview 2-9 portrait setting the print orientation 3-7 print a document in a Windows application 3-2 print overlay defining 3-13 print profile adding 3-17 adjusting display order 3-20 changing name, icon, comments 3-20 deleting 3-23 editing overview 3-19 exporting to a file 3-21 importing from a file 3-22 using 3-18 print quality setting defining 3-15 print settings default settings 3-23 defining (Win2000/XP) 3-4 defining (Win98/Me) 3-3 defining, an overview 3-2 viewing a summary 3-5 printer driver displaying information about 3-23 overview 1-2 removing 2-9 setting as the default 2-6 printer installation procedure 2-3, B-1 sharing 2-6
quality settings defining 3-15
reducing the print size setting manually 3-7 remove printer driver procedure 2-9 resolution setting 3-16
save toner setting 3-16 share the printer cross-platform in Windows 2000/XP, overview A-1 setting up to share 2-7 setup overview 2-6 system requirements described 1-2

toner saving 3-16

USB port changing from one to another 2-9 connecting when installing the software 2-3
view printer settings procedure 3-5

FAXPHONE.B54O/550

User'sGuide
How to use this User's Guide
B e f i r r e y o u u s e t h i s u s e r ' s g u i c l e.r e a d t h i s l i s t o l ' s y n r b o l s. t c r m s a n d a b b r e v i a t i o n s t o b e c o t t. t c a m i l i a r w i t h t h e n r. A c o n r p l e t e g l o s s a r v o f t e r r t r si s i n c l L r d e da t t h e c n d o f t h i s t g u i d e.

r Document

'fhc originalsheet(s) ol'paperyou send.receivcor copv with your FAXPHONE.

. Menu

.A list ot optionsor leaturcs fiorn which you sc'lect itentto setup or change. an

. Numeric buttons

'fhc nrunclbuttons on thc operation pancl with drgits 0 through 9. and # on thent.

o Arrowbuttons

'lhe buttons < I > uscdt6 {isplav choiccsand change scttings. Thesebr.rttons alsochangcthe voluntesetting o1'the speaker'.

. STOP button

l'rcss jl{ to clncel anv operation or to canccl the selectionof a ntenu item.

. START/COPY button 'l''

Prert 1
to stlrl an opcrJtlon or r!':listcril \ctting.

r Transaction number

. \ n u n r b c r a r - r t o n t a t i c a lav s i g n c de v e r y t i r n ey o u s e n d o r r e c e i r e a l a x. ' f n r n s l e t r o n ls numbers are.l-digit decirlal r.turnberthat can hclp you keep track ol thc docLrrnent: s rou send and receive.

. TVRX XXXX N0.

Rcpresents transaction the numberwhcn displayr'cl the LCD. u hcrron \\\\.l-digit transactirin nurrber. of[ Stands transntit sencl. lirr or ir thc

Standslirr rcccivc.

. NOTE
A n o t e d c s c r i b e s i m p o r t a n t p o i n t s a n c l h c np su o r h o u o u r o i d n t i n t r r d i f f i c u l hi l tf. l t ties.

U/-fff.<

- ^ A : , rAs rr
a n E nn le lr g tla r P a r t n e r.C a n o n h a s d et c r m i n c - d h a t t h e Eeg S t FAXPHONE B5'1(y-550 mcctsthc EnersvStar guidelincs cn, tbr

FAXPHoNE r-

, r o , o , , u r , o , i* r u r r r r nc r g Y r ' l l i e i e r r e r r

Trademarks

Canon.BJ. and FAXPHONE arc rcsistered tradenrarks BubblcJct is a tradenrark and of (larronlnc.
ntanr.ral copvrighted Canon C-ornputcrs is by Svstcms.Inc. (CCSI) with all rights rescrvcd. Undcr thc copyrightlaws. this manualnrav not be reproduced irny lirrnr. in wl.role part. without the prior written in or c o n s e no I C C S I. t O 1996CanonCornnute Svstctns. r Inc.

Copyright

Welcome
l'hank1-ou choosing CanonFAXPHONE@ts5:l(y-550 lirl the BubbleJetr\r tircsirni]e. 'I'hc conrpuet. upriuhtrlesign the FAXPHONE@B5-l(y-5-50 ol meansit takesup lcss jct sl.ritcc ,voutuotk arcu. Antl the bLrbble print mechanrsr.r.r cut-sheet itt plain uses paper. vou sct crispreproductions so of'your fax documents copics. and I'he FAXPHONIT 8540/550 has a number of features that make it ideal for small to medium-sized offices with a single telephone line.

Features

Plain paper
Thc I -\\ t't l O \ l- ;1.i.'1.t. lcticr lc!ul.rnd sizecut-sheet. A.1 plainpapcrlirr crisp repro( l U C t l L , r.rr l l ( 1i. l \ !. ill.ri ,rts llrt.rttJCasr to write On.

Automatic

'l he F\\Piii iltg tl,,.ji
switching between fax and voice calls
) \ F - I c e o g n t z c :i n c o n i i n g f a x c a l l s a n d a u t o m a t i c a l l ys w t t c h e st o r e c c r r

dialing

. \ r a l i c t r , ' l. L ,. L l r nrS e t h o d s e t s v o u r c g i s t e rl r e q u e n t l r u s c c l a x n u n t b e r sa n d p h o n c n l ' r r r r l b c r r , r i r.,l 1. '. t h c r r ts i t h t l r c t r r u c ho l l i b u t t t t n.
Error Correction Mode (ECM) Tx / Rx
A u t o n t a l l e. i l l \ i '. :. : -.r ' - ! , i i. i r ' \ ' r t r \ \ t L ) l t a i t ( \ 1. \ J u c t o. r \ t c n t i l n d t e l e p h o n e l i n e n o i s e.

I To ensure the optimum print quality.Canonrecomntends useof thc cartridges no dcsignatcd Canon.Canonaccepts liability or rcsponsiby bility fbr damagcs otherthan those causcdby the useof any cartridge designated Canon. by is I Canonmakesnurnerous cartridges; BX-3 BJ FAX cartridge ink the the onlv one designed be usedwith the FAXPHONE 8540/550. to

lnstalling

the BJ cartridge
Handling the BJ cartridge
it to [-curc thc BJ clu'tridge its packaging in until vou ale readY useit to prevent lront df!lng or.lt. isopropylalcohol thc StorcBJ cartriclgcs ot the reacho1'cl-rildrcn. ink contains oLlt 67 610. Replace thc I|.1 cartridge al'ter one year of use or if the print is not clear or is head cleanings. nrissing,even af'ter trying five successive Nerer rernove the BJ cartridge unless t-ou are going to replace it. When left the exJrosed. cartridge print head dries out, making it unusable,. Do not touchthc print headareaon the tsJ cartridgc. Ink may leak out ancl slains. cause

/-t;->

. -'t / z,&-.''

''',,,'

't;"4

t"

especially Ner.cr shake BJ cartridgc. the tapetiont reuroVing protectivc the al'ter thc print head.
t l 1 : p i l l e d. h er n ki s r c n ' d i l t ' i c u l to clean.Thelctirre alwayslbllow theaboveprecaut. tionsrrntl curclr"rllv huntllcthe tsJcartndge.
Installing the BJ cartridge
I Open front the of cover theFAXPH0NE. 2 lelease lever up. the cartridge Raise green
levcr is setto thc Make surethe papcrthickness paper ositionlcfi position). p t
Remove print the head from BJ cap the cartridge.
tape. orange Pullofftheprotective

-3t-."

Align Insert BJ cartridge. theslotin the post the in thecartridge theyellow with FAXPHONE.
lever down release the Lower cartridge you a until hear clickto lockthecartridge in place.
-l'he lelkrn post (BJ cartlidge guide) should be 'I'he B.f cartridge tilts r isible through the slot. slightly to the lelt in the loadcd position.
llake sure the arm on the cartridge release lever aligns with the marking on the IIJ cartridge. If the lever movement is not smooth. release the cartridge and reload it.
of Close front the cover theFAXPH0NE.
prints TheFAXPH0NE automatically a testpage. prints timeyouinsert BJ carttidge. a TheFAXPH0NE a testpage every
look like the printoutas shownabovewhen the BJ Thc tcst printoulshoulcl is installed. cartridge propcr-ly

W h i t es t r e a k

-l--_l_.
thc try us abo'n'c. cleaning print hcad. Il'the printouthasnhitc streaks shorvn pg. print heacl. lt)2. sccCleaninsthe BJ cartridgc thc trv aficr lf the prcblerrcontinr,rcs clearring. reinstalling BJ cartridge.
the test You carrturn otf autornatic printingb1,changing AUTO TEST PRIN'f sctp t i n g.s c cS Y S T E MS E T T I N C i S. g. 9 t ).
Connecting the phone line
Gonnectingto the wall jack
(modular) Vru nccdan RJI l-C t-vpe walljack to connect FAXPHONEto the telethe ('ontactvour localtelephorre phonesvster.n. company installthis typeof jack if you to do not havtone.

! , : , : ld ili

,ti":
Connect endofthesupplied one telephone totheiackmarked line @ ontherearoftheFAXPH0NE.

xtiE4t!

,irlq\,

:. ,i36ifi

Connect other ofthelineto your the end walltelephone iack.
Connecting an extension phone or answering machine (optional)
phone answering Connect extension an or machine theiackmatked to B' ontherearoftheFAXPHONE.
II'vou conncctan answering rnachinc. rcf'crto Usingthe FAXPHONE wilh an ansr.r'ering nrachine. pu.7c).
Setting the TEL LINE TYPE
lincs. If you have Vrur FAXPHONE is lactorysetto work with touchtonetelephone a pulseline.you will necdto change telephone the line setting ltrllows. as

Press IFUNGTI0N].

Wait a second. TEL REGISTRATIONto appear lirr

FUNCTION

M SELECT ENU

1i6d.'

T E LR E G I S T R A T I O N
Use or[>]toselect SETTINGS, USER [<] Press [START/C0PY].

r<__l[ >-l

U S E RS E T T I N G S

START/COPY

SETDATE
TYPE. Use or [>]toselect LINE TEI [<] Press [START/COPY].

r=___lr>

TEL LINEryPE

TOUCH ONE T

PULSE. Use[<]or [>]to select R0TARY

T<__-lt >

PULSE ROTARY

Press [START/C0PY].

Press to [ST0P] finish.

DATA ENTRY OK

Setting up to receive faxes
Selecting the receiving mode
Bc'tble 1'or,r up the receiving r.node your FAXPHONE, you should determrne set on hou' r'our FAXPHONL, to be used. is I Ale 1ou able to dedicate useof one telephone the line to the FAXPHONE only to rcccire document transntissions lrom another fax'l I Do vor.r\\'ant to use the FAXPHONE occasionallyas a telephoneand let the FAXPHONErcceivedocur.nents automatically ring only fbr telephone and calls? I Do 1'ouwant to depend thc FAXPHONE as a telephone on and answereverycall evenwhen the call may be liont another vourselt. fax'l (DRP.) I Can rou Lrse DistinctiveRing Pattern the service ot-fered your telephone by companvto haveseparate numbers telephone tax usingthe sametelephone for and l i n cl Ho* vou ansrver these qucstions will determine which receiving methodyou choose belou. Il')ou arc not satisfied with the methodyou select. you can changeit at any 'inre.

c0PYl.

,A ((o))
Repeat steps and5 asneeded. 4
press When operation the iscomplete, [STOPI.
t R ! ' g r s t l a t i o r e r t d su n c lt h c I A X P H O N E r e ' t u r n s o t s t a n d b vn r o d e.
t A l t e rs c c. r i r t h n o o p c r a t i o r tp a n e l i n p t t t.t h e F A X P H O N Lr c t u r n s o :turttl n r o c l cu r. r d n \ u n r c g i s t c r c d c h a n g e s a r c l o s t. br a

Entering a number

or nutrber.lirllor"these W'lrencr \ ou u'c pr()r'npte cntcra llr nurnber a telcphone cr clto pr-occdtrrcs.
[. s c t h c r. r u n r c r ib u t t o n st o g l l 1 a r h c n u r n h e r. c t
l I Y o u c a n c n t c f u p t o l 0 d i g i t s l i r l r o u r - l a r n u n r b c l o r l ( X )d i g i t s t i r r a s p e e cd i i t l i r t g nurtthcr. I I B c s L r r e o c n t c f I u n c lt h c u r e r re r ) d c.i l n c c e s s a n. t o d i a l a d i l f e r c ' n ta r e a c o t l -. t D o n o t c n t c t d a \ h a s. s l a s h c :. c ( ) l l l - n i t s.o r o t h c l p u l l c t l. l i l t t o t l.
U s c t h c o n e t o t r c h s p c c d d i u l i n g b r r t t o n sa s f o l l o * : : I T O e n t c r u \ p a c c b e - t \ , n c ctn u t r h c r s. p r c s s I S P A ( ' t : I t I I 1 ' r ' o un r a k e u r r i s t a k c. p f c \ s l ( ' L - E A R I a n d e n t el t h e n u r n b c r a g a i n. c I T o e r ' :. r sa p r e V i o u s l vr c s i \ t c r c ( l n u n r b e r.p r c s s I C L E A I t l. t l t t t ) t h \ ' t ' r \ clll l \ ' r r l t li l t ) t ' Y o u c a t tr i s o e l l t e rl l n c \ \
r-r,rt::f'r-,:(,,rjr,,n'-n on

#,,-i,,o,,,-

t(J lirr I t t otr ncer,l cntcl a pause rtnr reason. when entering a seriesof I PresslI'Al-lSl',lat the desired point in the sequence dieits. I.\ pausc rvithin a number is 2 seconds long. The length of this pausecan be ad.lustcd. NIID PAUSII SllT in't'X Sl.ll"IINGS. pg.8tt.A pauseat the end of sec a nurnber is fixed at l0 seconds.

Entering a name

R e q i s t r a t i oc n d sa n d t h e F A X P H O N Er e t u r n so n t standbv.
Dialing Speed One-touch Registering numhers and names
'fhc Specd numberis lo uscOne-touch l',,a1"to a llx numbertlr tclephonc dial cluickest a Dialing. This allows y'outo dial a numbcrby prcssing singlebutton. Befirre )'oucall rcgisterthe reccivingnunlbcr with your One-touchSpcctl Dialing. you rnLrst ruse FAXPtIONh. (up nurnber to I00 digits)to a One-touch a Dialin-u assigns tc-lephonc Spcecl Onc-touch b S p c c dD i a l i n g u t t o n( t o l 0 ). on ): YoLt alsorcgisterthc nanlcol' tlrepilrty (tlp to I 6 characters thc nameappears the catl Dialinglist.pg.92. Speed list.seeOnc-torlch printtrul Dialing ol'theOnc touchSpectl
\\'riit a secondlbr TEL REGISTRATIONto appear

D 1-TOUCH IAL

piess tsrnii/copvr.
of the Use or [>]toselect number theOne-touchf [<] you button wantto useforthenumber
red It a nunrberi: alrcadr'rcgiste lilr this Orre-tor-rcll t t D S p e e d i l l i n g b u t t o n. h c L C D d i s p l a y sh c n t r m b e r. tirr [1 u nunrbcris already'r,rscd Group Dialine.thc L C ' I )c l i s p l a - Gs O U PD I A L. ,' R

< lt

-l 03=
(up the using digits) Enter numbel to 100 the numeric buttons.
r r S c cl i n t e i n g a n u m b e. p g. 3 - j. ('olrect crrotsbv prcssing ICLEARI and re-cntering tncnunrDer.
Press to register number. the [START/C0PY]
\\ait r :ecorrel l-l'OLI('tl SPD NAN4Eto aDDear lor l i r l l o u e r lb r =

DATAENTRY OK

1 - T O U C S P DN A M E H
(up Enter party name to l6 characters) the s using thenumeric buttons.
Sec [:intcling nanre. pg.1.l r ( ' o l r e c te l r o r sh y p r c s s i n gC l - E A R I a n dr e - e n t e r i n g l thc rlanrc.
o"@"@ "@'o"@ 03=CANON o@_@ c'@@

DATAENTRY OK r*g

press to register name. the tSrRiT/C0PYl
Toassign additional Dialing 0ne-touch Speed press numbers, fromstep4. Tofinish, start [ST0P].

Applying the faceplate

l or rlrrie relerencc. u,rite thc narncs tor the One-tor.rch k Slrcctl [)irrling nurnbcrsr'ou reclsteron tlre laceplate i u r d u t l i l c h r t o r c l t i ' r cO n e - t o u c l r b u t t o n s. F i t t h e 4 t a b s o t t h e l a c e p l a t ci n t o t l r c c o r r c s p o n d i n gs l o t s a r o u n d l h c O n r : - t t i u c hb u t t o n l r c a. S c c A t t a c h i n g c o r n p o n e n t s.p u. 5.
Begistering Coded Speed Dialing numhers and names
'[ir usc r dill a telephoneor l'ax numbe at the pressof' thrce butt<lns. Coded Spccd a e D r S D i a l i n g.l i l c h t r o d i g i tt 0 I )C o d e d p e e d i a l i n gn u m b e c a nc o n t a i n i t h c r l a x with cachnumbcr up nurlheror r tclephoncnunrber.Ytrucartrcgister to.50locatiorrs

S ec [ ] r r t c l i n _ !l n a n r c. p r l. i J.
ra [r*.^r"r.;; @ t9/ @ L ___l @ 6) @ \:-/ @ /;\

(^ \:/

Wait a sccondtirr I l= to aDDear
groups, 4. ftom continue step Toregister additional press Tofinish, [ST0P].
Ghanginga Group Dialing number
to: ri'henyou neccl rnakcCroup I)ialingchanges to thesesteps LJsc in | '\dcl or deletenurnbers a groul.r I Change rranrc tlrc groul.r the ot bttttonor CodedDial code. I Canccl(rroup Dialing lirr u spccificOne-touclr
to Follow same the steps youwoulduse that Dialing numbers names. and register Group the
Scc stcps l--1starting pase-12. on
the Press arrowbuttons display 0ne-touch f<_-lf->l'-l the to the that Speed Dialing number contains or Goded you group wantto change.

DI 1O=GROUP AL

thc Wait a 'cconcllirr the'FAXPHONITto clislrlay flrst s p c c d i a l i n gn u n r b c r n t h e g r o u p. i d

1'g6a':

Speed lf youwantto add0ne-touch Goded or now. them Dialing numbers thegroup, to enter
t F o l l o u t h e i n s t r u c t i o n\sr r t r n gu ' i t h s t c p5 o n p a g c
lf youwantto erase 0ne-touch Coded or Speed Dialing numbers thegroup, press from lirst the arrowbuttons locate name thenumber to the of youwantto etase.
Wait a seconcl thc numbcrto appear. ltrr

CANON i's#':'

press Then ICLEARI.

ERASING ND E

W i r i ta s c c o n d i r r G R O I I P D I A L N A M E t o a p p e a r. l l i r l l o w e d t = C I A N O N R O U P( l o r ex a n r p l c ). b G ll rou r'"'ant changethc nameof thc group.errter to thc ncw nanreno\\'.See[Jntering nar]te. pg.3;l tbr a d e t aIis.

is&

D G R O U P I A LN A M E

1O=CANON

,A )) ({ <t>
I rryou *.nito change Group more Dialing numberc, this start procedure 0therwise, press again. tsT0Pl.

Printing the help list

Now that the FAXPHONE is setup. yorr'll want to testit by printinga help list
Thc lastestway to test the FAXPHONE is to print a help list that is built into the instructions. basicoperating s\,stem. The help list dcscribes

h1" one f'romthe bottorn. If a parre.jants stopswhilc l'ceding. Clcarin-u or sec d o c u m e njta n t sp g. 6 2.

o o o I

Adiust right paper the guide thewidthof to

.r-IX.

aA'r - l i 'A ^ a ' ) '

/ ;-.^ a I L

i??;"
Il nccded. llip thc cxtetrsion tray towardthe back ol the r-rnit acconrrnodate clocument to (cg. lesalthe s i z cd o c u r n e n t s ).
If vou are expcriencing difTicLrlty f eedingntultipa-uc docurnents. slantthe edges the stackanclirrscrt of the docurnent into the AutomaticDocunrcnt Fceder (ADF).

lAdding

pages to the document
\ i r u c a n l o a d u p t o l 0 l c t t e r : r z e. I 0 l c g a l s r z c o r l 0 A - l s i z c s h c e t sa t r l t l l l l c i n t o t l l c Autonlrtic l)oe ument Fccdcr. u For longer clocurncnts. ait until thc twentictlr shcct has startcdteeding. then load l0 l l l l ( ) r \ ' \ l l c c l l\ l l ) l ( r l l \ ' S : l \ i. / c r. t I l v o u n a n t t o a d t l p a. u c :r i h i l c t h c F A X P t I ( ) N l : r r : e t t d i t t g I c l o c t t t t t e t titt.l s c l ' l h t t t r : 1 i n c \ \ p r g c s t r i t o r e l l l i p s t l t c l r r t p a g c h l a b o t t t. l / - 1r l c h i l c r r l ).
\ \ ' a i r u n t i l t h c l l s t p a g c i s b c i n g f c d i n t o t h e F A X P t I O N I : h c l i r l c \ ( ) t r l i ( l ( ln c \ \ l ) i l !. \

Copying documents

Onc ol the.()n\cnronIleatrrlcs l the l.AXPflON[: i: its lrbtlin'to nlukc high quillitr o c o p i c s \ i r t r c u n r r i i k c r r p t o 9 t ) e o p i c s o f o t r c t k r c u n. r c nu t l t i n t c. t
Feed document the face-down intothe Automatic (ADF). Document Feeder
S c e l - o u J r n u t h t. t k r c u t l c r i t. 1. r L.1 9.

----------

READY i oocuvrrruT
l i r r n u k el i : i n - g l ce ( ) f \. ! o c l i l e c t l rt o \ t c l l +.

COPYPAGE

COPYPAGE 3
(up Enter number copies to 99) the of using the numeric buttons.
1 pe o r f c e t i r r r tr( ) t h c r r t r n t b c r t f c o p i c s. p r c s s tr 1 t i ( ' l. l :. - \ l l I i r n t lr c c n t c r t h c n u n r b r : r '.

o o o !

Press[START/COPY]. 'Ihe ) l { )\ t ( ) l c o l ) r r r :a r t r t i r r rp r c : :l S ' [ ' O [ ' 1. r rt o r , r ) l c.
n t r i r r r c t l t o l i l t t h t ' o p c r l l i o n l t a n c l 1 o r c n t o rc t h c r l o c r t r r r c r )S c c C ' l e a l i n gr l o c t r n r c r tita r r s. t ' l !. 6 1. 1.

,-\ (( () \.//

Y l r u e u n r r o lr r r. r k r o p r. ' r i n S i '. \ N I ). \ R I ) r e : o l u l i o n. I f t h c r e s o l u t i o ni s s c - t o S ' I r \ \ e t ). , \ R t ) r , ) u r ' ( l ( ) e r u n c nrtr i l l h c c o p i c c li r r F I N [ : - n t o d c : i 1 s c t r o S ' l A N l ). \ R [ ) , , \ L I ' f o H. \ l - l ' I O \ l :. \ i r - r r( l ( ) ! L n l. n t i l l h e c o p i c d i n F t N I : / \ L r l O H A I - l ; 1O N [ : n r o t l c. u

.<{y

lf MEMORY FULL displays on the LCD
l l l \ l t -. \ l O l t Y F l i l - 1. t l i s p l a r s o n t l r c L - ( ' l ) u l r i l c r n r k i n g r n u l t i p l cc o ; r i c s o 1 a r l o c r r n l e n tt.l o r r o l L r s c h c r n r. r l t i l - lc c l t r l c a t u l c l i r r c o p r , i n g t h e t lo. i o c L t n t c n lN I a k t :s i r r ! r l c o D i t ' so l t h c d o c u n r c n l i n s t c a d( u s n r a n t t i n r c s. c 1 ' r ' c c l L r i r c.d t
y T h i s p a g ei s i n t c n t i o n a l lb l a n k

SENDING FA)(ES

Preparing o send a document t..54 S e t t i n g er e s o l u t i a n d e n s i t y. th o d. m S e n d i n ge t h o d s.55 D i a l i nm e t h o d s. ,. ,. ,. g. ,.5.5 , Sendingdocuments..56 M a n u a le n d i n g s. D i r e cste n d i n g.56 A u t o m a td ca l i n.g. ii.57 D i r e c t od ya l i n.g. ri. ltt (,l M e m o rs e n d i n g y.C a n c e l l is e n d i n g ng.. Redialing.60 M e s s a g e ss p l a y e d r i ns e n d i n g di du g.a ( C l e a r i n g c u m ejn tm s e j e c t i n g o c u m efn o m h eA D F.).do rt t ad D e l a y e ds e n d i n g.63 S e n d i no t h e d o c u m e nws i l e h eF A X P H 0 N E e t g r th t i ss f o rD e l a y e d n d i n g se..64 C a n c e l l iD e l a y e d n d i n g ng se.S e q u e n t i a lb r o a d c a s t i n g.66 ad S e n d i n g o c u m e n t t o r eh a n n e o c a t i o n. mo t o l S e n d i n g o c u m eu s i n g r o u D i a 1 i n 9. ad nt G p

e o e o

Preparing to send a document
please rcter to: senda document Befirreyor.r you can scan.pg.'18. I Typcsof Documcnts pg.49.50. pages whilc scnding. andAddin-g the I I-oading document
Setting the resolution and density
or when sending of and densitl- the {ax reproduction ctintrolthe rcsttlutittn You cut.t d copvinn ocurnents.

I What is resolution

re Standard solutiotlts o1'thcdocumcntreprocluction. thc clel'ines clr.rality Resolution or u'ith Docut.nents photograplts vcry finc printshould tirr enough rrosttcxt tlocumcnts. b e s c n tu s i n gf i n e r e s o l u t i o n.

S c c L o a d i n - u t h c d o c r. r m c n t.p r. - l t ).
Wait a secondtbr TEI- Rtr(ilS'|RATION to appear
Press M0DEl. FRANSMISSI0N

01c___a

IBA,VSM,SSI0fl MODE

TtrI _

\ \ ' t /
party's number. Dialthe other fax
o n s L J s c n e o 1 ' t h e l i a l i n g r e t l r o dd c s c r i b c c la l i e ri n c t l i i sc h l p t c r( s e ep g. - 5 - 5 ;.

9876543333

T h c 'F A X P H O N Es c a n s h c c k r c u r n c nn t o m e r r o r r t it a n db c g i n s c n d i n g. s

,4, (( ()

NO. TX/RX ))
I P M E M O R YN P U T O 1

Gancelling sending

prcsslSTOPl. Then you r.nay ncecl open to To stopsending belirrethe fax is f inished. panclto rcrrovc the documettt. Clealingdocurnent.jarns.pg.62. scc the oper-ation

Redialing

I Manual
just prcssIREDIAI-1.(When you press[REDIAI-], the previTo startdialingagain. ous number dialed with the numeric buttons is redialed.)

I Automatic

at The FAXPHONE autornatically redialstwrce alter the first attL'l'npt sendingtails ( c g.t h c l i n c r " a sb u s y ). T l r r ' I r r t r e l i r e e nc t l i u l is l \ \ ( )n l i n u l e \. hc r thc You can changcthc'nurlbcr of rcdialsand the tinrc bctweenredialshv changing TX Slll'1'INGStseepg.tlllt. redial. FAXPHONEheeps. thc 11 FAXPHONEf'ails gct throughalier thc scconcl thc to proccss. Thc I-CD drsplavs REDIALING while thc t'AXPHONE is in thc rcdialin-s

REDIALING

I To cancel automatic redialing
the Ytrucan cancelnrtonntic redialing auvtimeby pressinu ISTOPIbutton. (inclucling and Sesending Delal-ed Sending Howcvcr.uhcn uremorvis r-rscd cluring while t{EDIALINCi is displa;rcd qLrentill Broadcastin-e). can not cancclrcclialin-u votr on thc l-CD. w l l n t h i sc a s c. a i t u n t i ld i a l i n gb c g i n s n dp r c s s S T O P I v o r -c a nc a n c e r e d i l l i n g. a l I.
Messages displayed during sending
as are the When lour FAXPHONE sends documcnt. lbllowing rllessallcs displayed a the call progrcsses. 'Ihe phonenunrber. FAXPHON[: is dialinethe recipient's

DIALING

'['hc phoncis ringing rccr'ipicnt's
bcgins. Thc tlisplavtellsvou whcn transmission

TRANSMIT

every2 seconds. changing the \fier a tcr.r'rnolnents displaybe-qins

T X / R XN o.

TRANSMIT P X X l l E C M i : o l l. " T R A N S M l TP X X " i t d i s p l l l e d

Otherparty's nuntber

I CANON NC.
namc Otherparty's (For somemodcls. othcrparty's namenrayalsobe displal'ed.) the
tellsyou when onceandthedispla5t is the.\tier thr ilocurnent sent. FAXPHONEbecps hrs thc transr.nission cnded

i rnarusvrrrNc I oK

Clearing document jams (eiecting a document from the ADF)
I Removing a jammed sheet
7 r panel the Grip operation withtheright hand whileholdino down FAXPH0NE the pull withthelefthand shown gently is and you thepanel toward untilit opens. t a' panel Whileholding operation the open, pullthesheet fromthetopor bottom. out
push operation panel Gently the shut untilit clicks.

Delayed sending

at tirne.This allows1'ou automatically a preset YtrurFAXPHONEcansenddocur.ncnts tclephonc ratesofleredby somcof to takc advantage lower late night long-distance cornpanies. to to iln)/dialing mcthodto dial fax numbers senda document up to 7l You can Llse oc s. S d e s t i n a t i o n s a t a p r e s e t t i m e.e S e n d i n g t o m o r e t h a n oln e a t i o n l i r r d e t a i l p g. 6 6.
into Feed document the face-down theAutomatic (ADF). Document Feeder
pg.49. Seel.-oacling docr.rrnent. the
Wait r second TE,l-REGISTRATIONto appear. fbr

'leeb:

Ll*'llyl\
Press M0DEl, FRANSMISSI0N

IRAMMlSSlorv 01* _yDE )

rX I MEMORY

a o e o

DELAYED TX. Use [>]toselect [<]or

[ <

-'']r;-l]l

TX DELAYED

Wait a second SET TIME to aDDear. fbr

NO. TX/RX

S E TT I M E
time clock) Enter desired the sending (24-hour the buttons. using numeric
I Set tl're tin-re usingthc 2.1-hour clock systern. Precr'de singledigits with a zero. [:.rarlnlc: : 3 0= 7 : 3 0a. n r. p l 7 : 0 5= - 5 : 0 5. m. the I PrcssICI-EARI il you needto re-enter tinre
party's number. Dialtheother fax
I You can entcrthe otherparty'stlx numbcrusing t h e n u m e r i c u t t o n sO n e - t o u c h p e e d i a l i n g( s c c b. S D p g. ).o r C o d e dS p c e d i a l i n g( s e ep g. - 5 7.) D I 11'vou the numericbuttons. use pressISTART/ C O P Y I a f t e rc n t c r i n g h e n u m b e r o r c g i s t c i t t t r betbrcgoing on to the next number.

3456 7890

The FAXPHONE readsthe documentinto mcrrorv.
M E M O R YN P U T O 1 I P
Altcr reading the docunrent. FAXPHONEdisplays in thc TIMER on the LCD. When thc settinrc cornes. FAXPHONEdialsand sends documcnt. tl.rc the

Restricting incoming documents
'lirltr,'iLl ".jtrnkrttiril"ll'onrr.cntkrr-sor'othcrpcr\olts.voLlcttltfcslrlctreccl\'unrrlrrttcrl g. i n l t ! ) p i r r l i c \ u h o l r r. r r e c r \ t c f c (l li r l o t r c - t o u c l r o r c o d e d s p c c d d i a l i n W h c n v o u u s c F a o t h i r p r r r e c t l t t n :. r t l t p c r s o t t s r r h o s e l l t x I t r t t n b e t ' s r c t ' c g i s t e r c di t t 1 , ' o u r A X P H O N h c r i n : f n d d o c u r t r c r t t :t o v o u. S c c R X R I r S ' f R I I ' T I O N i n S Y S T E I V I S E T T I N G S. p g. 9 0.
Receivingwhile registering,copying or printing
n I l t h c l '. \ X I ' l l O N F :r i n g s \ \ h i l ! ' \ ( ) u r r c. t. e i t t e r i n gt c g i s t r a t i o t itn t i r r r n a t i o n. 2l. a k i n g i l e ( ) l r \ ( ) f : t l ) r ' r ; l t i l r 1 r.rrc l l o r l n l r n L l l r l l 1 ' l.i l i t l r c h l r r t d s e t. I u 1 1r , r u h c u r l L r l o s i r c ' c pr r l r r o t h i r r g t l l l. s o r n e o n ci s t r y i n g t o s e n d a l a r : p r e s s 1 oe r r t c c l 1. 2 ( ) r :. ' l ' l t c r t. p r e : s l S T , \ l { - [ ' / C ' O P Y l. lSl()Pi 'l-i, i : L n. e l r t t l t f. r t t g. rc ( ) p \ t ( ) r c c e i r c a I ' a r. t t t a k c \ t t r c t h a t t h c d t l c u n l e n t i s r c n l t l v e d i 'l c l r ( ) n r l l l o. \L r t ( ) n r i r t i[ ) o e u n r c n t F c - c c l cIrA I ) l - 1. h c n. p f e s s l S ' f A R T / C C ) P Y l. c. I I l i t i. u I ) l r ( ) n c r L i l r o t t c l u l c ( ) l l \ c r s el l ( ) f t l l i l l l \. t I l r r r r r ,. r r r r. t ' i d ( l) p r - ' l u t i o n ls. 2 o r 3. s t a r t t h c p t o c c d u r c a g a i r l l r o m t h e b e g i r t n i n g i lultcthc.ltil.
I l r o t t l l l e l ) e l l i r t t t l t t t :. t , ' l , c t r t L it,.,:t t.' i l : ] a h o v c.t h c F A X P H O N E l i i l l c n ( ) ti i u l ( ) l l l l l i c l l l ri r n s u c ru n i t t c o t n i n g a l l. c r e n i l ' t h c [ ] A X P H O N E i s i n i l u t ( r n ) i r l i ! i t : r r c r i t t s n t o c l ct t r t h c f ; A X / ' [ ' E I - S W I ' f C U i s s e t t o O N. u I r i l i , r r l t l r c a h o r c p r o c c t h l r el o a n s $ c r t h c c a l l.
Requestinga document from another fax (Polling reception)
Pollinr: rcccption 1"ou lets and receive fax loadcdin a dial r l'axrnachine automatically pollirrgID in Your FAXPHONEandthe tax 1'ou thatrnachine. call muslhavcthc same ordcrtirrthis to rvork.Vru can thcnrcceir,c taxcsfrorr sorreone eren il'thci,arenot in pollingcapahilit_v- the and thr-iroflicc to scndthem. (J'heotherfax musthavctransmit rnustbc placccl thc documcnt t'eeder loadcdin mcmoryto be polle-d.) or docurnent in

phonc is connccted the FAXPHONE but is rrotlocatedncar the to I1'r'our cxtcnsiorr the manuallyh\ answering extcnrrtrtl rcceptiotr a docurncnt of cltn actiVatc rrnrt. 1'ou the phoncr.iithoutphi'sicalll' touching FAXPHONE. phonernustbe pluggedinto thc telephone.jack of the lror this lcaturc.cxtcnsion [8j pg. nlachine. 13. phoneor answering SecConnecting L'xtcnsion an I;AXPI''lONE.
yourextension and you When answer callusing a youhear long a beep silence, lax is being or a sent. phone presetl yourextension 25 on Press (factory Waitfora high mode. the to switch faxto receive pitch toneandthenhang up.
to The two-digit nurnhcris presctat the l'actorv 2-5. SeeREMOTE You can charrge t$'o dieit nut.nbcr. the R X I D i n t h e R X S E ' I ' T I t. \ G S.s. l l 9. D
Usingthe FNfPIHONE an answering with machine
Connecting an answering machine to the FAXPHONE allows you to receive not onll' documents sent from other fax machines, but also messages from people calling u'hen lou are out of the oflice. When tht- FAXPHONE is connected to an a n s w c r i t t g t t t a c h i t r e. l l i n c o n r i r r gc a l l s a r c f i l s t d i r c c t c d t o t h e a n s w e r i n g r u a c h i n c. I 1 ' a the call is frtrnr a person. thc caller can Ieale it lllcssage. It thc call is liorn a l'ax m a c h i n e. r o t r r F A X P H O N E , r c c ei i c s t h e d o c u r n e n t i r u t o n t a t i c a l l v. S e e C o n n e c t i n g t h e p h o r t e l i n c. p g. l 3 l o r i t t s t r u c t i o no n h o r v t o c o n n c c t t h c a n s w e r i n g n r a c h i n et o t h e FAXPIiO\1r.
Recording the outgoing message
When recording a message. I Trr, to kecpvour ntcs\agc lcssthln l-5seconds to long. I In tlrc nrcs\usc vour cullcrshou to senda flx. tell Hcrc s a sarnple rnc:slge: "He llo. ['nr not in theotficerisht now.but plcasc lcavca mcssage alier thebeep.I'll rctunrvour call us soonas possible. Il'you woulcllike to senda 1ax.pre.ss start thc button()nvour 1u aticr recording I'hank you." ),ourntcssagc. s ( hc:n I l - c a r c - 1 c c o n d s p a u s c a t t h e b e g i n n i n g o f t h c n t c s s r g c ste c o 1 d s p a r. r s e p l u s t h c ' oLrtgoing nrcssage shor-rlcl exceedl5 seconds). not I S c ' t i r er n s u e r i n g l a c h i n e o a n s w e o n t h e I i r s to r s e c o n di n g. r t r r
I Using the FAXPHONE with the answering machine
Press until icon [ANSH00KUP/MANUAL] the141 appears theLCD on displaY.

ANs up HooK MANUAL

iil H$
Setyour answering machine answer. to
I T h e F ; \ X P H O N [ :a l l o w st h e a n s w e r i n g a c h i n er r m t ln\\\ er. tlicn listenslirr a f lx tone.unclswitches to teccrrc nrodcauton)ilticrll\if it detects tone. the 'Ihc | F A X P H O N Ea l s ol i s t e n s i r r. 1s e c o n d o f f s \ i l e n c L -r l s oa n i n d i c a t i o nh a tu l a x i s c o n r i n g n. i. t i A t t c r - l s c c o n d o l s i l t n c e.t h e F A X P H O N E s r.lLrt()rnaticall) hesto rccciVc ntoclc. switc I l t ' t h e F A X P H O N Er l r n so r - ro f p a p c ro r i n k. i t t rcccires thc clocunrent stores in ntenrorl,. ancl it To p n n l o i l t d o c r - r n t e nnsr n e r n o r v.c cp g. 7 2.7 3. it s

Bi-directionalprinting. 90 Itubble-Jetcartridge clcaningheadof. 102 i n s t a l l i n gl.0 replacin-u. 103 Iluttons description. 3 l 30.
Darkening documents, 54, 87 Date tbrrnat.90 you on clocuments scnd.35 registering. 36 Dedicated lax line explanation.l-5 recciving documents over. l6 settingFAXPHONEfbr use over. l6 Delayedsending,63 Deleting (SeeErasing) Density changing. 87 5'1. you of docunrents send.54 of copics. 5.1 customizing detault.87
ECM (Error Correction Mode) turninson/off.88. 89
FJrasing Group Dialingnumbers.'14 narncs whcn registering. 3rl F,rror Activit-v Reports and.92 lnessages codes.I09 and lixtension phone connecting3 l. j a c k.l 3 rnaking callswith. 7ll with. 78 receir.'in-u documents lnstalling answering nrachine. 3 I B u b h l c - J e tr r tr i d - e c|.0 c p e r t e n s i o n h o n c.l - j paper. 6 One-touch SpeedDialing 39 explanation. p r i n t i n g i s to f n u r n b e r s l lirr. lcgistc'red 9 1. 9l registcring.3c) u s i n g. - 5.
Jack machine l 3 answering. phone.| 3 extension.l handset. t e l e p h o nlen c. l 3 i Jams 9ll document. paper. 99
Facsimile numbers dialing.-5-5 prrntinglist of registelcd.91.92.93 your.37 legistering Fax/tel switching 5 e r p l a n a t i o nl. settingFAXPHONEfirr u s e.I 8 u s i n g1 9. 7 1. l'eeding documents into FAXPHONE,49
Lighteni ng documentsr54, 87 Loading paper, 6
Packinglist,3 Paper I o a d i n c6. lor t1'pes non-usable scnding.'1ll tvpe firr recommerrded recciving. 6 t) s i z es e t t i n g s. 6. 0 Pausetime o l c h a n g i n ge n g t h 1. 8 t l erplanatiorr.,13 Polling T-l erplanation.
(iroup Dialing changingentries.;14 ,12 explanation. printinglist of numbers registerecl 9 l. 93 for. registering.'12 usir"r-u. 67
Handset :l connectlng. volumeswitch.29 Help list, 46 Hold,30
Manual 1 r e c e i v i r r g.5.2 0.7 w r e c e i v i n g i t h e x t e n s i o n.8 redialrng.60 Maximum d o c u m e ns i z c.I l 5 t tn nurlber o1' docttrlcnts 72 memorl'. Memory whcn receiving. 72 capacitl' whcn sending. 59 capacity printrn-g received documcnts in.73 Memory Sending -55 explanation. using-59. Minimum documentsize,I 15

ID.7-+

Power cord.5 rcclr"rirenrents.5 Precautions.vi Preparing documents. 4tl Printer and.8 cartridge Bubble-Jet l. c l c a n i n - s0 l II tr'stin-u. Printing t) Reports. | received in documents rnemorl.73 hclp list. -16 i) settirtgs. l. 9'1 list of custortt lor rcgistcreci numbers 9l. draling. 92. 9l autornatic Pulse dialing scttingl-1. s w i t c h i n go t o n ed i a l i n g t 1iorn.l:l
Polling.7'l Ink (seeBubble-Jet cartridge cartridge )
Name 3.1 ente ring when registcrin-e. yo on docurnents usend.registcring. Numeric buttons d i a l i n gu ' i t h.5 - 5 narlesr.i, 3J ith. entering