5-64 5-64 5-66 5-66 5-67 5-67 5-68
Scanning....6-1 Scanning Overview....6-2 Features of the ScanGear Window..6-2 Scanning with the Desktop Manager..6-4 Scanning from a Windows Application..6-5 Setting the Preview Scan Options...6-6 Setting the Scan Mode...6-6 Setting the Scan Resolution...6-8 Setting Preferences... 6-10 Setting Paper Size.... 6-12 Setting Black and White Options... 6-14 Adjusting the Preview Image for Final Scan.. 6-15 Clearing the Preview Area.. 6-15 Adjusting the Preview Image View... 6-15 Adjusting the Selection Size... 6-16 Moving an Image... 6-17 Reversing the Image Tone... 6-17 Mirroring an Image... 6-18 Rotating an Image... 6-18 Scaling the Image Output Size... 6-18 Adjusting the Preview Image Tone... 6-19 Features of the Tone Tab... 6-19 Correcting the Image Tone Automatically.. 6-20 Adjusting Contrast and Brightness.. 6-21 Changing Gamma Curve Values.. 6-22 Adjusting Histogram Tone Levels.. 6-24 Using Tone Curves... 6-26 Adjusting Contrast/Brightness for Black and White Scan Mode. 6-27 Increasing the Speed of the Scan Process.. 6-29 Scanning with the MultiPASS Toolbar.. 6-29 Changing the Options for the Scan Buttons on the Toolbar. 6-32 Changing Toolbar Settings.. 6-36 Performing Other Toolbar Tasks... 6-39

Chapter 7

Working with Documents in the Desktop Manager.. 7-1 Managing Your Documents in the Desktop Manager.. 7-3 Selecting Documents in the Desktop Manager.. 7-3 Printing a Document in the Desktop Manager.. 7-4 Creating a Folder...7-4 Moving a Document... 7-5 Copying a Document... 7-6 Renaming a Document or Folder.. 7-6 Deleting a Document or Folder... 7-7 Restoring a Deleted Folder or Document.. 7-8 Emptying the Trash Folder... 7-9 Importing a Document.... 7-9 Exporting a Document... 7-10 Attaching a Document to Electronic Mail (Email).. 7-11 Manipulating a Document in Document View.. 7-12 Arranging Documents in Document View... 7-12 Scrolling Through a Multi-page Document.. 7-13 Removing a Page from a Document.. 7-13 Splitting a Document... 7-14 Merging a Document... 7-14 Indexing and Searching for Documents.. 7-15 Setting Up the Search Index... 7-16 Assigning Index Criteria to Documents.. 7-21 Searching Your Documents... 7-25 Redisplaying the Result of Your Last Search.. 7-30 Modifying a Document... 7-30 Features of the MultiPASS Viewer Window.. 7-32 Adjusting the Document Image... 7-35 Making Image Adjustments... 7-40 Adding Annotations to Your Document.. 7-53 Revising Your Annotations... 7-60 Reverting to the Last Saved Version.. 7-62 Printing the Document... 7-62 Adjusting the MultiPASS Viewer Default Options.. 7-64 MultiPASS Printer Setup and Other Utilities in the Desktop Manager... 8-1 Setting Up Fax Options in the Desktop Manager.. 8-2 Setting Up Fax Preferences... 8-3 Setting Up Send Fax Options... 8-4

Manipulate or Annotate a Document You can manipulate or annotate any document placed in the Desktop Manager which occurs by sending or receiving a fax, scanning an image, or importing a file. You manipulate a document by scrolling through and viewing its contents; removing a page; splitting or merging it with another document; editing it by cropping, rotating or flipping; adjusting the document brightness, contrast, size, or image type; or by printing the document. You annotate a document by adding a text annotation, graphic or text stamp, sticky note, highlighting, or by creating a simple drawn graphic. Set MultiPASS Printer Options Options that affect certain operations of your MultiPASS printer can be set manually on the MultiPASS printer itself or in the Desktop Manager. These options include parameters that affect sending and receiving faxes, and the assignment of speed dial numbers. Option settings defined in the Desktop Manager override any corresponding option setting you previously set up on the MultiPASS printer.
Desktop Manager Software Package
The Desktop Manager software package includes drivers and a set of utility programs which are automatically installed on your system when you install the software package. The drivers allow the MultiPASS printer to communicate with the software on your computer. The following drivers and application programs are installed: MultiPASS Desktop Manager for Windows The MultiPASS Desktop Manager for Windows coordinates sending faxes directly from your computer (PC faxes), receiving faxes into your computer, and scanning images. The Desktop Manager enables you to store and manage the resulting documents. MultiPASS Printer Driver The MultiPASS printer driver enables you to use the MultiPASS printer as the default printer in any Windows application that supports printing.

Introduction 1-3

MultiPASS Fax Driver The MultiPASS fax driver enables you to send a PC fax from any Windows application that allows faxing. Scan Driver (ScanGear for MultiPASS) The scan driver enables you to scan an image into the Desktop Manager or most Windows applications that support TWAINcompliant scanning. MultiPASS Service (Windows NT only) The MultiPASS Service (MPService) enables and controls all the communication between your computer and the MultiPASS printer. MPService must be running for jobs to be processed with the Desktop Manager and the MultiPASS printer (such as receiving faxes in the Desktop Manager, scheduling faxes, scanning, and printing). MPService starts automatically when you start your computer, even if you have not yet logged into Windows. If you log off Windows and leave the computer on, MPService continues to run, to receive and send any faxes to and from the Desktop Manager. MultiPASS Status Monitor The MultiPASS Status Monitor controls and tracks the activity occurring through the bi-directional parallel port to which the MultiPASS printer is connected. The Status Monitor must be running to enable the MultiPASS system to function successfully. The Status Monitor displays status messages about the current activity with your MultiPASS system. With the installation of the software, the Status Monitor is set up to automatically start when you start Windows. Send Fax Manager The Send Fax Manager displays an ordered queue of fax jobs and their status. MultiPASS Toolbar The MultiPASS Toolbar enables you to scan an image from the Windows desktop without opening an imaging application (such as Photoshop) or the Desktop Manager. The scanned image is delivered directly to a destination, such as a fax or to the desired application (such as your email application or a graphic application).

2-2 Installing the Desktop Manager Software
Preparing for the Installation
Before you begin installing the software, take some time to prepare your system and fax setup information required for installation.
Connect the MultiPASS printer to the parallel port on your computer. The MultiPASS printer must be connected to your computer to install the Desktop Manager software. The selected parallel port must be a dedicated port. The MultiPASS printer does not operate with a redirected or virtual parallel port. Prepare the following fax setup information, which is entered during installation: Your preferred mode for receiving faxes with the MultiPASS printer: automatically switching between a telephone and fax call; automatically receiving fax calls only; requiring you to manually receive fax calls; or handling incoming calls with an answering machine connected directly to the MultiPASS printer. Fax Heading/Unit Name The name you want to appear in the fax header (usually your name or company name), which appears in the top margin of each page of a fax transmission. Fax Number The number for the fax line connected to your MultiPASS printer. This information is printed in the fax header, displaying in the top margin of each page of a fax transmission. Company Name (for Cover Page) Name of your company. Once entered, this information is available to print on a fax cover page. Outside Dialling Prefix If applicable, the number for accessing an outside line through your office phone system (usually 9).
Installing the Desktop Manager Software 2-3
Fax Receive Mode The method by which you want the MultiPASS printer to handle incoming faxes when your PC is on: upload the fax directly to the Desktop Manager or print the fax from the MultiPASS printer. Start Windows. If any Windows applications are open, close the applications. With the applications closed, you ensure that the Desktop Manager software installs properly.
If you are attempting to reinstall the Desktop Manager software, you must first remove the current installation. For instructions on removing the software, refer to Chapter 8, MultiPASS Printer Setup and Other Utilities in the Desktop Manager.
Once you have prepared your system and the required fax information, you are ready to install the Desktop Manager software.
If you are using Windows NT, you must log on as Administrator or have Administrator privileges before installing the Desktop Manager software. If you do not have Administrator privileges for Windows NT, ask your system administrator to install the MultiPASS Desktop Manager software on your PC.
To install the Desktop Manager software: 1. Insert the installation disk into your disk drive.
2-4 Installing the Desktop Manager Software
2. The Desktop Manager software will be supplied on either a single language CD, or a multilingual CD. If you have a single language CD the following dialog will be displayed:

You define the following options on the Quality tab in the Properties dialog box.
Printing with the MultiPASS Printer 3-35
BJ Cartridge Click the type of cartridge you want to use for printing: Colour/Black Click when you are using the colour or black BJ cartridge. Photo Colour Click when you are using the Photo BJ cartridge. Print Quality Move the slider to set the desired print quality between Fast and Fine to choose the best balance between print speed and print quality. Halftoning Click the desired halftoning method: Fine Click to use a small pattern of dots that creates a smooth appearance with an average range of greyscales. This setting offers a faster printing speed and is best for printing business graphics. Diffusion Click to place individual dots randomly to achieve subtle greyscale gradations. This setting is best suited for documents with finely-detailed graphics or photographic images. The setting takes longer to print, but offers a higher quality of printed output. Media Type Click the type of printing medium (such as plain paper or envelopes).
3-36 Printing with the MultiPASS Printer
Colour Adjustment Select to adjust the differences between display colours and printed colours. Colour Balance Move the slider to adjust the balance for the listed colours. Move the slider to the right for a darker shade of colour, to the left for a lighter shade of colour. The overall coloration is modified when you change the balance of the four colour inks. Since colour is generally adjusted from within your software application, use this option for fine adjustments only.
Printing with the MultiPASS Printer 3-37
Output Style Click whether to print accurate, natural-looking intermediate colours, or vivid, brilliant primary colours. Brightness Adjust the overall darkness of the intermediate colours without changing the coloration for pure white and pure black: Light Click if you do not want to adjust the brightness. Normal, Dark, or Very Dark Click for an overall darker appearance. The contrast of the bright areas is higher, and the contrast of the dark areas is lower. Matching Select the matching process to print colours as closely and as accurately as possible to the original colours. None Prints colours based on the CMYK percentage, or a colour specified in a colour sample. Scanner/Camera Prints a scanned image as closely and accurately as possible to the original colours. Screen Prints images taken with a video camera, or images appearing on a monitor as closely and accurately as possible to the original colours. Also select Screen when you want to print scanned images, which have been processed with a software application. Intensity Move the slider to increase or decrease the level of darkness or lightness of your document.

3-38 Printing with the MultiPASS Printer
After you change the settings on the Quality and Colour tabs, you can save the print mode for future use. For example, one print mode may be appropriate when printing a Word document, and another when printing a Photoshop graphic. To quickly set print options for your next document, you can select a saved mode.
To save the custom print mode: 1. In the Properties dialog box, on the Save tab, enter a name for the new print mode in the Title box. 2. In the Icon Selection box, click an icon to illustrate your new print mode. The icon you select for your custom print mode will then appear in the Choose Print Mode box on the Main tab.
Printing with the MultiPASS Printer 3-39
3. In the Description box, type a description of the print mode. This description appears on the Main tab when your print mode is selected. 4. Click Save.
2. Click Move Right or Move Left to move the icon as desired. The print mode icons display in the order you assign.
You can change the settings of any saved custom print mode. For example, you may want to define a different cartridge for a custom print mode you created previously.
3-40 Printing with the MultiPASS Printer
You cannot permanently change and save the settings of a factory-defined print mode. To edit a custom print mode: 1. In the Printer Properties dialog box, on the Main tab, click the custom print mode you want to edit. 2. Click Change. 3. In the Properties dialog box, on the Quality and Colour tabs, make your desired changes.
4. On the Save tab, make sure that the print mode that you specified in Step 1 is selected in the Saved Settings list. 5. Click Save. Your setting is saved with your new changes.
When you decide that you no longer need one of your saved custom print modes, you can delete it. You cannot delete a factory-defined print mode. To delete a custom print mode: 1. In the Printer Properties dialog box, on the Main tab, select the custom print mode that you want to delete. 2. Click Change. 3. In the Properties dialog box, on the Save tab, make sure the setting that you specified in Step 1 is selected. 4. Click Delete. Your custom print mode no longer appears.

Understanding Desktop Manager Folders
The Desktop Manager stores and organises documents in folders. Only one folder can be open at a time. When you open another folder, the current folder closes. You can organise your documents in any manner you want, placing documents in folders, or folders within folders as may be desirable.

System-Defined Folders

When you installed the Desktop Manager, a number of system-defined folders were automatically created In Box, Sent Fax, Scan, Trash, and Cabinet (which contains the folders you create). You can tell which folder is open by the folder icon. You cannot add new folders or documents to the system-defined folders. They are reserved for use by the Desktop Manager in the following ways:
With the exception of the Trash folder, only the Desktop Manager can place documents in system-defined folders, based on faxes sent or received, or images scanned. You can rename, copy, move, delete, or manipulate documents in these folders. The system-defined folders, including the Trash folder, cannot be deleted or renamed. A document remains in a system-defined folder until you move it to a user-defined folder, or delete it.

In Box Folder

The In Box folder is automatically opened each time you start the Desktop Manager (even if is empty). It stores all incoming faxes that were sent to you by other fax machines, received by your MultiPASS printer, and then uploaded to your PC.
Each received fax is displayed using a system-assigned name. You can change the name to something more descriptive.

Sent Fax Folder

The Sent Fax folder contains all documents which have been successfully sent as PC faxes and which you requested not to be deleted after sending. Each sent fax displays with a system-assigned name, which can be changed as desired.

Scan Folder

The Scan folder stores all images you scan with the MultiPASS printer from the Desktop Manager. Each document displays with a systemassigned name, which can be changed as desired.

Trash Folder

The Trash folder stores all the documents you remove from the other folders. Once a document is moved to the Trash folder, it remains there until you delete it. You can fax, print, or open documents in the Trash folder.

User-Defined Folders

You can create an unlimited number of folders for your own use in the Cabinet. You cannot place documents directly into the Cabinet; you must place them in folders within the Cabinet.
Viewing Documents in the Desktop Manager
When you open a folder, you can view the documents which are contained in that folder in Document View or List View. If the number of documents within a folder exceeds the available work area, horizontal and/or vertical scroll bars display. You can use them to scroll through the work area to view all the documents. To open a folder: In the folders list, click the desired folder.

Document View

Document View displays each individual document as a thumbnail titled with the document name. For multiple page documents, the thumbnail also displays the page count, as well as scroll arrows at the bottom, and a scroll box at the right side. The scroll arrows and scroll box enable you to page through a multi-page document, displaying each page in turn or moving to a particular page in the document.
To view documents in a folder as thumbnails: With the folder open, click Document View on the View menu or toolbar.
List View displays documents within the open folder as a list. Each document in the list displays an icon representing the document type, along with other pertinent information about the document (such as its name, page count, disk storage size, date and time of creation, and its origin).
Document View allows you to work with an individual document at the page level: scrolling pages, removing a page, splitting a document, or merging two or more documents into a single document. You can rearrange the document thumbnails within the work area as needed by simply dragging them to the desired location.
The icon designates the document type as fax, scan, or modified. A modified document is a document where the fax cover page has been removed, a scanned document that has been annotated, or a multi-page document that has been split into multiple documents. Documents displayed in List View cannot be manipulated as in Document View, such as by splitting a document or merging two or more documents. To view documents in a folder as a list: With the folder open, click List View on the View menu or toolbar.

To process the fax for immediate sending, click Send Now. To schedule the fax for a later time, click Send Later.

Viewing a Job

Documents in the Send Fax Manager can be viewed, but not edited or saved.

PC Faxing 5-19

To view a document: Do one of the following: Click the job you want to view. Then click Open Document on the Fax menu or toolbar. Double-click the job.

Deleting a Job

You can delete any job other than the Active job. To delete a job: 1. Select the job you want to delete. To select all the jobs, click Select All on the Edit menu. 2. Click Delete on the Edit menu or toolbar. Or, press the Delete key.
Setting Up the Address Book
Setting up an Address Book creates an easily accessible list of names, fax and phone numbers, and email addresses for all of your business and personal contacts. Using the entries from the Address Book makes sending a PC fax quick and easy. To open the Address Book: In the Desktop Manager window, click Address Book on the Tools menu or toolbar.

5-20 PC Faxing

Address Book entries are listed with the information you entered for each contact, such as first and last name and fax number. You can sort the entries in the list based on the desired information, such as the last name. The status bar displays additional information for a selected Address Book entry, based on whether the selected entry is an individual entry or group entry. In setting up the Address Book, you can perform a variety of tasks, such as adding new addresses, editing existing addresses, and importing or exporting the address entries.
Working with Address Book Entries
The Address Book contains the following types of entries: Individual An individual entry allows you to identify each individual to whom you frequently send PC faxes. Once entered, you can then quickly specify the recipient of a PC fax by selecting them from the Address Book.

PC Faxing 5-21

Group A group entry identifies two or more individual Address Book entries to whom you repeatedly send the same PC fax. For example, you may want to set up a group to include those individuals involved in a particular business project. When you specify the group entry as the fax recipient on your PC fax, the PC fax is sent to each individual in the group.

Sorting the Address Book

Select Move Straighten

Annotations
Image Toolbar The Image toolbar provides quick access to commands needed to make various adjustments to an image.
Auto Colour Brightness & Contrast

Auto Level

Colour Balance
Annotation Toolbox The Annotation toolbox allows you to add text and graphics to your cover page. Annotations are integral elements of the cover page. Unless you select to hide them, they are sent with the cover page, and can be printed, edited, and saved.

PC Faxing 5-33

Selection

Free Drawing

Sticky Note

Rectangle

Ellipse

Polygon

Highlighter
Data Fields (Variables Bin) The Data Fields list contains the fields of information you may want to include on the fax cover page. When you use the cover page with the Desktop Manager, these fields are automatically filled in with the appropriate information for a specific fax transmission. Layout Area The layout area allows you to visually create and edit the features of your cover page. The size of the layout area corresponds to the size of a standard fax page. You can use the horizontal and vertical scroll bars to view different portions of the cover page, as necessary.
Creating a New Cover Page
The following instructions summarise the overall procedures for creating a new fax cover page. To create a new fax cover page: 1. With the MultiPASS Cover Page Designer open, click New on the File menu. 2. Add text labels (such as To: and From:) and other desired text. 3. Insert the data fields you want to include using the options available in the Data Fields list. 4. Add any desired graphics (such as a company logo or signature). 5. Click Save on the File menu or toolbar.

5-34 PC Faxing

Importing a Cover Page Layout
You can create the layout for a cover page in another application (such as Word for Windows, Paint, or Photoshop) and then import it as a TIFF file into the Cover Page Designer. Once imported, you can add the data fields and edit any layout features as if you originally created the cover page layout in the Cover Page Designer. To import a cover page layout created in another application: 1. Create your cover page in the desired application and save it as a TIFF file. 2. With the Cover Page Designer open, click Import on the File menu.
3. In the Select Image for New Cover Page dialog box, locate the cover page layout you want to import and click Open. You can now edit and save the cover page as desired.

Adding Labels and Text

You may want to add labels for the data fields you will be using (such as To: or From:) or other text to your cover page using the Text tool on the Annotation toolbox. Once added, you can select text attributes: font, font size and colour, special effects (underline, strikeout), background colour and mode.

4. In the Text Stamp Edit dialog box, type the text you want to assign to the Stamp in the upper box.
To add a date to the stamp, click Date. A code representing the date appears in the upper box and the date is viewable in the lower preview box. To add the current time to the stamp, click Time. A code representing the time appears in the upper box and the time is viewable in the lower preview box. To change the font and text characteristics of the text, click Font.

5-38 PC Faxing

In the Font dialog box, specify your desired font type, style, size, and effects. Then click OK. 5. Click OK in the Text Stamp Edit dialog box to close the dialog box. 6. Click OK again in the Select Stamp dialog box to close the dialog box and save the text stamp. To insert a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the Text Stamp tab. 3. On the Text Stamp tab, click the text stamp you wish to insert into the cover page and click OK. 4. In the Cover Page Designer window, on the Annotation menu, point to Tools and then click Stamp. Or click Stamp in the Annotation toolbox. 5. Click the mouse at the location where you want to place the text stamp in the layout area.
To edit a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the Text Stamp tab. 3. On the Text Stamp tab, click the stamp you want to edit, and then click Edit. 4. In the Text Stamp Edit dialog box, modify the text and click OK. 5. In the Select Stamp dialog box, click OK to save your changes and close the dialog box. To remove an image or text stamp: 1. Click Select Stamp on the Annotation menu.

PC Faxing 5-39

2. In the Select Stamp dialog box, click the stamp you want to remove, and then click Delete. 3. When the confirmation message displays, click Yes. 4. In the Select Stamp dialog box, click OK to save your changes and close the dialog box.
Creating a Drawing Graphic
You can also annotate your cover page with one or more drawing objects that include a straight line, a single-headed arrow, a hollow rectangle, and a hollow circle or ellipse. When you draw the object, you can select the colour, line thickness, and style of line for the object. To create a drawing object: 1. On the Annotation toolbox, click the drawing object tool. 2. On the Annotation menu, select the colour, line thickness, and style of line for the object you are drawing. For an arrow or line, also select the particular style you want to use. 3. At the desired location in the layout area, drag the cursor to draw the object. When you release the mouse button, the object is completed.

Setting Preferences

You may want to set the following preferences in the Cover Page Designer to better suit your working needs: To set your preferences: 1. Click Preferences on the File menu. 2. In the Preferences dialog box, set the following options:

3. In the Remove Scanner Noise dialog box, select Vertical or Horizontal according to the direction of the streaks or bands.

5-60 PC Faxing

4. Drag the slider to the left to remove less noise, to the right to remove more noise. As you drag the slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails. 5. Click OK to accept your changes. Click Cancel to leave the cover page unchanged.
Adding Annotations to Your Cover Page
The following sections describe additional ways in which you can annotate your cover page.

Adding a Sticky-Note

Rather than add text directly to a cover page, as you do with the Text tool, you can add a sticky-note on any portion of your cover page as a graphic element. When you add a sticky-note, you can select the text attributes: font, font size and colour, background colour, and special effects (underline, strikeout). You can type any text that you want for the sticky-note, editing the note later if necessary. If you select a font, font size, a colour, or special effect, it affects the entire note. If you change any of the attributes while editing a note, or while the note is selected, it changes all the text in the note. To add a sticky-note: 1. On the Annotation toolbox, click the Sticky-Note tool and drag the cursor to draw an appropriately sized square or rectangle. 2. Type the text of your note. To edit sticky-note text: 1. On the Annotation toolbox, with the Selection tool selected, doubleclick the sticky-note. The cursor changes to an insertion point. Chapter 5 PC Faxing 5-61
2. Edit the text as needed. 3. Click anywhere outside the sticky-note to save your changes. To change the font and colour: 1. Select the sticky-note. 2. To set font properties for the text, on the Annotations menu, click Select Font. In the Font dialog box, select the font attributes and click OK. 3. To set a background colour for the sticky-note, on the Annotations menu, point to Background Colour. Then click the desired colour on the displayed menu.
Highlighting Your Cover Page
You can add a colour highlight to text or other images in your cover page. To do this, select a colour and then draw a rectangular highlight over the desired area. All highlight colours are transparent and display in the colour you specify. When you print the document, the highlighted region prints as grey shadings. To highlight a region: 1. On the Annotation toolbox, click the Highlighter tool. 2. To select a highlighting background colour, point to Background Colour on the Annotation menu, and then click the desired colour. 3. Drag the cursor over the area you want to highlight. When you release the mouse button, the highlight is completed.

Working with Documents in the Desktop Manager 7-51
You can remove distortions associated with scanned images, such as colour bands and streaks. 1. Select the area of the image where the scanner noise appears. 2. On the Adjust menu, point to Advanced, and then click Remove Scanner Noise.
3. In the Remove Scanner Noise dialog box, select Vertical or Horizontal according to the direction of the streaks or bands. 4. Drag the slider to the left to remove less noise, to the right to remove more noise. As you drag the slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails. 5. Click OK to accept your changes. Click Cancel to leave the image unchanged.
7-52 Working with Documents in the Desktop Manager
Adding Annotations to Your Document
The following sections describe the various ways you can annotate your document. For a sample of annotations you can add to your document, refer to the Modifying a Document section, presented earlier in this chapter.
Adding Text to a Document
You can add text on any portion of your document. When you do so, you can select the text attributes: font, font size and colour, and special effects (underline, strikeout), background colour and mode. You can type any text that you want, editing it later as necessary. If you select a font, font size, a colour, or special effect, it affects the entire note. If you change any of the attributes while editing a note, or while the note is selected, it changes all the text in the note. To add text to the document: 1. Click the Annotations button on the Image palette. 2. In the Annotation toolbox, click the Text button and drag the cursor to draw an appropriately sized square or rectangle in the document display area. 3. Enter the new text. To edit text added to a document: 1. In the Annotation toolbox, with the Selection tool selected, double-click the text you added. The cursor changes to an insertion point. 2. Edit the text as needed. 3. Click anywhere outside the text to save your changes. To change the font and colour: 1. Select the text. 2. To set font properties for the text, on the Annotation menu, click Select Font. In the Font dialog box, select the font attributes and click OK.

Appendix A

Appendix B Sharing Your Printer Cross-Platform in Windows NT
If you are using Windows NT and expect Windows 95/98 client systems to use your shared MultiPASS printer, you need to set up an alternate driver for Windows 95/98. To set up an alternate driver, it is recommended that you have the following: Service Pack 4 or later installed on your Windows NT system Windows NT, Windows 95/98, and MultiPASS Suite installation disks available for use during the setup. The following procedures are based in part on information from the Microsoft Knowledge Base (Articles Q154291 and Q174333), located on the Microsoft web site (www.microsoft.com).
Before you begin the actual setup, you need to prepare certain files for sharing your printer cross-platform. In the case of a Windows 95 driver, you need to extract the Windows 95 cabinet files into a location accessible your Windows NT system, such as a CD-ROM or a user-defined folder on your system. You need to extract the following cabinet files: Precopy2.cab, Win95_09.cab, and Win95_10.cab.

Appendix B

Sharing Your Printer Cross-Platform in Windows NT B-1
Sharing Your Printer Cross-Platform in Windows NT
Preparing to Share Your Printer CrossPlatform
To extract the cabinet files: Insert your Windows 95 disk into your disk drive. Then enter the following commands in the MS-DOS window at the MS-DOS prompt (where D: is your disk drive containing the Windows 95 disk, and C:\w95print is the driver and folder where you want to extract the cabinet files): c: md \w95print cd \w95print d:\win95\extract.exe /e d:\win95\precopy2.cab *.* d:\win95\extract.exe /e d:\win95\win95_09.cab *.* d:\win95\extract.exe /e d:\win95\win95_10.cab *.*
Setting Up the MultiPASS Printer for Sharing
Once you have extracted the appropriate cabinet files, you are ready to setup your MultiPASS printer for sharing. To set up the MultiPASS printer for sharing: 1. On the MultiPASS server system, on the Windows taskbar, click Start. 2. On the Start menu, point to Settings. Then click Printers. 3. In the Printers window, click the MultiPASS printer icon. 4. On the File menu, click Sharing. 5. In the Properties dialog box, on the Sharing tab, click Shared. 6. In Share Name box, type a name you want to assign to the shared MultiPASS printer. 7. Under Alternate Drivers, click Windows 95. Then click OK.
B-2 Sharing Your Printer Cross-Platform in Windows NT
8. Follow the on-screen instructions. When prompted for an.INF file, browse the location of the extracted cabinet files, selecting to open any.INF file. When the system (Add Printer Wizard) prompts that it cannot find your printer, click Have Disk. Then browse your MultiPASS Suite disk for the canonbj.inf file in the \Setup\English\win95\WinBJ\A\Disk1 folder. When the system (Add Printer Wizard) prompts you for your printer model, select your model of the MultiPASS printer (for example, C80). When prompted for the CANONBJ.HLP file, browse your MultiPASS Suite disk for the file in the \Setup\English\win95\WinBJ\A\Disk1 folder. When prompted for the.DLL file, browse your MultiPASS Suite disk for the file in the \Setup\English\win95\WinBJ\A\Disk2 folder. The alternate printer driver is now set up on your system.