To the 2010 Maryland Emergency Management Association Conference

June 1 4

Once again we will be holding the conference at the beautiful Clarion Fontainebleau Hotel & Conference Center
located in Ocean City, Maryland
By sponsoring an event, or door prize, you demonstrate your organizations support, for emergency management activities while receiving a variety of benefits and enhancing your companys reputation among our members.

Sponsorship Benefits

Dealer Sponsor - $1000.00
You will receive a sign acknowledging your companys generous sponsorship at the sponsored event as well as prominent recognition on the sponsorship wall displayed in the registration area and a page ad of your own design in the event program.
Pit Boss Sponsor - $2000.00
You will receive a sign acknowledging your companys generous sponsorship at the sponsored event as well as prominent recognition on the sponsorship wall displayed in the registration area and a full page ad of your own design in the event program.
High Roller Sponsor - $5,000.00
You will receive a sign acknowledging your companys generous sponsorship at the sponsored event as well as prominent recognition on the sponsorship wall displayed in the registration area and a full page ad of your own design in the event program. Your company will be put into a drawing for one free round of golf at the Eagles Landing Golf Course for a foursome of golfers to be drawn during the Tuesday night Vendor Reception.
Exhibit booth price is still only $750.00 Two conference participant registrations One six foot draped and skirted table and two chairs. ** Company identification sign Overnight security for the exhibit area Listing in the conference program Vendor Welcome Reception Buffet breakfast, two breaks and lunch for two registered participants.
** This does not include back wall, sidewall, drapes, signs, labor, security, gas, electric (if electric is required please refer to hotel order form attached), or water. All use of exhibit space is subject to Hotels current rules and regulations for exhibit services, and must be in compliance with the local safety and fire codes.
Exhibitor Terms and Conditions
Application: The application must be accompanied by a company check. Full payment must be made before booth assignment will be issued. Booth assignments will be made on a first-come, first-served basis with sponsors receiving select booth assignments. Agreement to Conditions: Upon the Associations acceptance of the application, the Exhibitor agrees to abide by the terms and conditions listed: Exhibit Space: One six foot long draped, skirted table and two chairs constitute one booth area. Cancellation or relocation of Conference: in the event that the Association must cancel or relocate the conference due to circumstances not under the direct control of the Association, the Association will have no liability of any kind. Cancellation by Exhibitor: 50% of the full fees are refunded for cancellations received by fax or in writing by April 23, 2010. Cancellations received after April 23, 2010 is not refundable. Cleanliness: A clean building will be furnished at the start of the contract period and prior to the start of each days events. Exhibitors must maintain and keep in good order their respective exhibit spaces. Smoking Policy: No smoking is allowed in the Clarion Resort exhibit area. Delivery and Set-up: Exhibitors are responsible for delivery, setup and removal of all exhibit materials. Security: All exhibitors are responsible for complete security within exhibit areas, meeting rooms, and other areas to be used by the exhibitors. Overnight security will be provided for the exhibit area. Exhibitor Conduct: All Exhibitors and their guests are expected to maintain courteous and professional conduct during the conference as well as any affiliated gatherings.
Exhibitor Registration Form
Apply early to ensure premium booth space availability! Exhibit booth assignments will be made on a first-come, first-served basis. Booth location selections are not confirmed until payment is received in full.

Organization Information

Name of firm/Organization: (to be listed in final conference program exactly as shown here)
Address: ______________________________________________________________ Phone: ______________________________ Fax: _____________________________ E-Mail: _______________________________________________________________ Booth Contact: Name / Number/ Email / Cell: ______________________________
Payment Information (Payment in full must accompany registration)

Yes! Sign us up to Participate in 2010 MEMA Conference Yes! We would like to be a sponsor this year! Total amount included on check #. _______________ Yes! Sign us up to donate a door prize or silent auction item Make checks payable to: Maryland Emergency Management Association Mail checks to: Worcester Co. Emergency Svcs David Fitzgerald 1 West Market St., Room 1002 Snow Hill, MD 21863 Note: Event schedule will follow Please check the Association Website for updates at WWW.mdema.org Call Steve Garvin with questions 410-228-1818 ($750.00 booth)

(enter amount)

Fontainebleau Hotel
EXHIBITOR SERVICE ORDER FORM
Maryland Emergency Management Association June 1 - 2, 2010
Please complete and forward directly to the Clarion Resort Fontainebleau Hotel Company Name of Exhibitor ELECTRIC: All power for exhibits is 110 volt, single phase. _____________________________________________ WIRELESS INTERNET ACCESSS: Please see Wireless Instructions Fact Sheet.* EXHIBIT MATERIAL STORAGE: The Hotel does not accept exhibit materials delivered sooner than one week prior to the convention date. No freight deliveries accepted to or from hotel unless THERE IS A LIFTGATE ON THE TRUCK AND APPROPRIATE MANPOWER is sent to remove/replace deliveries on the truck. Arrangements to be made with the Director of Purchasing at least twenty-four (24) hours prior to return on materials. OTHER REQUIREMENTS:: If there are any unique requirements for exhibit space, please contact the Hotel Catering Manager EXHIBIT SERVICE CHARGES: UNITS SVC FEE Contact Person: ______________________________
Address: ______________________________________ ______________________________________________ City/State/Zip: Phone Numbers: Business Home Fax E-mail ______________________________ (_____)________________________ (_____)________________________ (_____)________________________ ______________________________
AUTHORIZATION: Please reserve the services indicated SIGNATURE:___________________________________ DATE:_________________________________________ Prepayment must be sent for service and mailed directly to:

110 VOLT OUTLETS (Including computers) $50.00 per hook-up _____ $_______ EXTENSION CORD $30.00 per cord _____ $_______ STORAGE/DELIVERY CHARGES $20.00 per box _____ $_______ (ADDITIONAL CHARGE FOR ITEMS OVER 25 LBS.) Wireless Internet Access $60.00 per day / per computer* _____ $_______
Lisa Wilgus, Catering Manager

TOTAL AMOUNT DUE

$_______
IF PAYING BY CREDIT CARD: Credit Card Number:________________________________ Security Number (back of credit card) __________________ Expiration Date:____________________________________ Name of Cardholder:________________________________ Signature:_________________________________________ Cardholder Phone Number:___________________________ OR MAKE CHECKS PAYABLE TO: Clarion Resort Fontainebleau Hotel 10100 Coastal Highway Ocean City, MD 21842 410-524-3535 or 800-638-2100 FAX: 410-524-4907
SPECIAL NOTICE: No nails, bracing wires, tacks, staples or tape used in constructing displays may be attached to walls, floors or ceiling. All property damaged or destroyed by Exhibitors must be replaced to original condition by the Exhibitor at the Exhibitors expense. All exhibit items must be brought up on the freight elevator only. No retail jewelry booths can be permitted to display at exhibit shows since there is a retail jewelry store on the Hotel premises. Permits for selling must be obtained prior to exhibit show and must be on hand during show hours. 2009
WHEN SHIPPING BOXES OR DISPLAY CASES TO THE HOTEL: SHIPPING LABELS REQUIRE NAME OF RECIPIENT, NAME OF COMPANY AND NAME OF CONVENTION GROUP Please Print

Fon tain eb leau H otel

10100 Coastal Highway Ocean City, MD 21842 410-524-3535/800-638-2100 Fax 410-524-4907
DIRECTIONS FOR SHIPPING AND RETURNING OF EXHIBIT ITEMS
SHIPPING LABELSRequire Name of Recipient, Name of Company or Organization, and Name of Convention Group. Exhibit Items sent by Trucking Companies require complete Bill of Lading with Name of Shipper and receipt MUST include Address (PO Box Numbers are NOT acceptable for shipping via Truck, UPS or Federal Express) Return Shipping via Federal Express and UPS require full Name, Address, and Telephone Number. Prepayment is required for return shipping. There will be no direct billing extended for exhibit items.

Revised 07/03