Clatronic AR 638 Manual
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Part One Care and Disposition of Remains of Deceased Personnel for Whom the U.S. Army is Responsible, page 1 Chapter 1 Introduction, page 1 Section I Overview of Mortuary, Current Death, Remains, and Personal Effects Programs, page 1 Purpose 11, page 1 References 12, page 1 Explanation of abbreviations and terms 13, page 1 Responsibilities 14, page 1 Section II Mortuary Affairs Program, page 3
*This regulation supersedes Army Regulation 6382, dated 9 February 1996.
AR December 2000
ContentsContinued Structure of the Mortuary Affairs Program 15, page 3 Programs related to the Mortuary Affairs Program 16, page 3 Current Death Program 17, page 3 Concurrent Return Program 18, page 3 Graves Registration Program 19, page 3 Care of remains 110, page 3 Section III Casualty and Mortuary Affairs Open Allotment, page 4 Casualty and Mortuary Affairs Open Allotment 111, page 4 Authority to certify and obligate funds 112, page 4 Authorized expenditures 113, page 4 National Guard soldiers 114, page 7 Unauthorized Casualty and Mortuary Affairs Open Allotment expenditures 115, page 7 Transportation of PE 116, page 8 Adjudication and payment procedures 117, page 8 Recoupment of Mortuary Affairs expenses 118, page 8 Internal Management Control Program 119, page 8 Establishment of field records 120, page 10 Documents to be maintained and forwarded 121, page 10 Individual deceased personnel files 122, page 10 Defense Casualty Information Processing System 123, page 11 Chapter 2 Eligible Decedents and Scope of Mortuary Benefits, page 12 Eligibility for mortuary affairs benefits 21, page 12 Regular Army soldiers 22, page 18 United States Army Reserve (USAR) soldiers 23, page 18 Army National Guard soldiers 24, page 19 United States Military Academy at West Point cadet 25, page 19 Reserve Officer Training Corps (ROTC) cadets 26, page 19 Accepted applicants for enlistment 27, page 19 Retired military personnel 28, page 19 Military prisoners, other than enemy prisoners of war or interned enemy aliens 29, page 20 Enemy prisoners of war or interned enemy aliens 210, page 20 Indigent persons 211, page 20 Civilian employee of the Department of the Army or the Department of Defense 212, page 20 Dependents of military personnel 213, page 20 Dependents of Department of the Army and Department of Defense civilians employees 214, page 21 Dependents of retired military personnel 215, page 21 Other U.S. citizens and their dependents who die outside of the United States 216, page 21 Mortuary benefits 217, page 22 Caskets 218, page 22 Authorized burial clothing and related items 219, page 23 Procedures 220, page 24 Chapter 3 Handling Remains of Other Armed Forces and Uniformed Services Personnel and Foreign Military Trainees, page 24 Section I Handling Remains of other Armed Forces and Uniformed Services personnel, page 24 Preparation of remains under Army requirements contract 31, page 24 Preparation of remains under one-time purchase order 32, page 24 Preparation of remains in mortuary facilities outside of the United States 33, page 24
ContentsContinued Assistance in search, recovery, and identification of remains 34, page 24 Transportation of remains from outside of the United States 35, page 24 Reprocessing remains at port mortuary in the United States 36, page 24 Responsibilities of the parent Service of the decedent 37, page 25 Documentation 38, page 25 Payment procedures 39, page 25 Section II Handling Remains of Foreign Military Trainees, page 25 Death of foreign military trainees training in the United States 310, page 25 FMTs authorized accompanying dependents 311, page 26 Chapter 4 Disposition of Remains, page 26 Working with local civil authorities 41, page 26 Casualty notification and casualty assistance 42, page 26 Communicating with the PADD 43, page 26 Person authorized to direct disposition of remains 44, page 26 Relinquishment of disposition authority 45, page 27 Right to direct disposition of remains 46, page 27 When the PADD is questionable 47, page 27 Challenges and disqualifications of the PADD 48, page 27 When to request disposition instructions 49, page 28 Army arranged preparation options 410, page 28 Family arranged preparation option 411, page 28 Choice of casket 412, page 28 Explain disposition options and request disposition instructions from the PADD of eligible soldiers 413, page 29 Obtaining disposition instructions 414, page 29 Disposition instructions 415, page 29 Death of pensioners (retirees), indigent persons, enemy prisoners, and aliens 416, page 29 Military retirees and their dependents who die outside of the United States 417, page 30 Deaths while a deserter or absent without leave 418, page 30 Deaths aboard aircraft, on trains, and at sea 419, page 30 Family arranged disposition 420, page 30 Preparation of remains 421, page 31 Exhumation and re-interment 422, page 31 Primary care allowance 423, page 31 Secondary care allowance 424, page 31 Transportation allowance 425, page 31 Obtaining disposition instructions from the PADD of other military services and uniformed services personnel 426, page 31 Obtaining disposition instructions from the PADD of eligible civilian personnel 427, page 31 Notification of recovery, identification, and disposition of remains to remarried spouses 428, page 31 Chapter 5 Obtaining Mortuary Services, page 31 Section I Mortuary Services, page 32 General 51, page 32 Methods of contracting mortuary services 52, page 32 Mortuary services contracts 53, page 32 Mortuary service contracting 54, page 33
(10) Coordinate the establishment, consolidation, and discontinuance of Army mortuaries outside the United States and port mortuaries in the United States. (11) Jointly, with DCSLOG, administer, and develop policies, standards, and procedures for the Concurrent Return Program, which is part of the Army Mortuary Affairs Program. (12) Develop policies and standards for the Casualty and Mortuary Affairs Open Allotment, to include internal management control program. e. Commanders of major Army commands (MACOMs) and major subordinate commands (MSCs). The MACOM and MSC commanders will (1) Monitor and assist in the administration of the Army mortuary affairs program and the disposition of remains and personal effects processes to ensure compliance with policies and mandatory tasks established by this regulation and Department of the Army Pamphlet (DA Pam) 6382. (2) Monitor compliance with internal management control procedures prescribed by this regulation for the Casualty and Mortuary Affairs Open Allotment. (3) Ensure that subordinate commanders train basic disposition of remains and personal effects policy, procedures, and standards f. Casualty area commanders. The casualty area commander (CAC) will (1) At installations within the United States, place the supervision of the Mortuary Affairs Program under the installation adjutant general. In areas outside the United States where the Army operates a mortuary facility, place the supervision of the Mortuary Affairs Program under the Theater Director of Logistics or Theater Personnel Command. (2) Operate activities related to the care and disposition of remains and ensure plans are established to perform mortuary affairs activities, such as contracting for mortuary services, during duty and non-duty hours, to include nights, holidays, and weekends. (3) Provide escorts for remains. (4) Have full responsibility for the handling and disposition of personal effects under their control or custody. (5) Ensure the person authorized to direct disposition of remains (PADD), the person eligible to receive the effects (PERE), and any other person eligible or entitled to a mortuary affairs benefit are notified of the persons death or missing status. (6) Ensure the PADD, the PERE, and any other person eligible or entitled to a mortuary affairs benefit receives appropriate casualty assistance. (7) Ensure compliance with Defense Casualty Information Processing System (DCIPS) policies and procedures prescribed by this regulation, DA Pam 6382, and the Casualty and Memorial Affairs Operations Center (CMAOC) DCIPS Users Manual. (8) Ensure the internal management control checklist (see app B) is completed annually. (9) In areas outside of the United States, ensure disposition of remains actions are coordinated between the Theater Director of Logistics and the Theater Personnel Command. (10) Establish mortuary affairs rapid response teams to recover remains and personal effects at multiple fatality incidents within their geographic area of responsibility. (11) Train basic disposition of remains and personal effects policy, procedures, and standards. (12) Provide military burial honors in their geographic area of responsibility for persons as prescribed by AR 60025. g. Adjutants general within the United States. Adjutants general within the United States will (1) Be responsible for the mortuary affairs program within their command. (2) Ensure that mortuary services are performed properly. (3) Maintain liaison with and provide mortuary affairs information to all Army units, installations, activities, and military medical treatment facilities within the CACs area of responsibility. h. Adjutants general outside the United States. Adjutants general outside the United States will (1) Ensure timely and adequate disposition of remains information is provided to the Director, Mortuary Affairs. (2) Maintain liaison with and provide disposition of remains and disposition of PE information to all Army units, installations, activities, and military medical treatment facilities within the CACs area of responsibility. i. Directors of Logistics in commands located outside the United States. Directors of Logistics in commands outside of the United States commands will (1) Be responsible for the operation of Army mortuaries in their commands. Appoint a Director, Mortuary Affairs at each mortuary in the command. (2) Coordinate disposition of remains actions with the appropriate casualty affairs office. (3) Maintain liaison with and provide mortuary affairs information to all Army units, installations, activities, and military medical treatment facilities within their area of responsibility. (4) Ensure that mortuary services are performed properly.
Table 15 Unauthorized expenses 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Uniforms and travel expenses for burial honors teams and service representatives. Casualty assistance officer travel expenses Autopsy, inquest, coroners fees, including transportation of remains for these purposes. Routine office or administrative supplies and services; except when authorized by the CDR, PERSCOM (TAPCPEZ) during mobilization or multiple fatality incidents. Personnel expenses such as payroll. Entertainment expenses such as reception hall, food, or music. Transportation of personal effects unless authorized by CDR, PERSCOM (TAPCPEDD). Family car for other than the immediate family Excess per diem. Professional mourners or escorts provided by the funeral home. Car for clergy or pall bearers. Replacement caskets unless approved by TAPCPEDD. Perpetual care. Permanent grave markers unless approved by TAPCPEDD. Transportation of persons not authorized to travel by Federal law or Army regulation. Transportation of notifiers, casualty assistance officers, and unit representatives. Transportation of the remains to places other than the place of funeral or interment services unless approved by TAPCPEDD. Those services and supplies not directly associated to the care, processing, disposition, or transportation of the remains. Flag, grave decorating (12 by 18 inches) NSN 8345006561433
116. Transportation of PE Transportation of PE is not an authorized expenditure of the Casualty and Mortuary Affairs Open Allotment unless approved by CDR, PERSCOM (TAPCPEDD). Funding for the transportation of PE is provided through the movement designator codes provided in AR 5571. 117. Adjudication and payment procedures Claims adjudicators and fund certifying officers must adhere to the procedures for the adjudication and payment of mortuary service contracts, transportation of remains expenses, travel vouchers, and funeral and interment claims found in DA Pam 6382, chapter 8. 118. Recoupment of Mortuary Affairs expenses Mortuary affairs expenses may be recovered when a soldier dies from injuries and is buried at Government expense. The recoupment of mortuary affairs expenses, if any, will be asserted in accordance with AR 2720, chapter1413f(5). Amounts recovered from mortuary affairs expenses will be deposited into the U.S. General Treasury, Miscellaneous Receipts Account. 119. Internal Management Control Program a. CMAOC. The Director, CMAOC will appoint a Casualty and Mortuary Affairs Open Allotment manager and CMAOC fund certifying officers for use of the Casualty and Mortuary Affairs Open Allotment. (1) The Casualty and Mortuary Affairs Open Allotment manager (a) Monitors expenditure by all authorized users to prevent, fraud, waste and abuse. (b) Coordinates fund expenditures actions and issues with the Defense Finance and Accounting Service (DFAS), PERSCOM, and operating agency finance and budget officers. (c) Conducts announced and unannounced audits and inspection of Casualty and Mortuary Affairs Open Allotment expenditures and records. (d) Develops and monitors procedures for adjudicating funeral and interment claims, and recording expenditures from the open allotment. (e) Develops and monitors the internal management control program (2) CMAOC fund certifying officers certify that funds are available and that CMAOC expenditures comply with appropriate DFAS and Army regulations.
12. Dependent of DA or DOD civilian employee (see para (214)
When residing with the employee while assigned to an official duty station outside of the continental United States or in Alaska or in transit to the employees official duty station.
Removal (chap 2) (see note 4) Preparation (chap 2) (see note 4) Casket (chap 2) (see note 4) Cremation (chap 9) (see note 4) Transportation of remains (chap 11)
13. Dependent of retired military personnel (see para 215)
a. Dies while a properly admitted in- Removal (chap 2) Recovery (chap 8) patient of a medical facility of the Transportation of remains (chap 11) Communication (chap 4) armed forces located in the United Preparation (chap 2) States. Casket (chap 2) Clothing (chap 2) Cremation (chap 9) Escort (chap 12) Flag and case (chap 15) Interment allowance (chap 13) Funeral travel (chap 11) b. Dies while outside the United States Removal (chap 2) (see note 2) Preparation (chap 2) (see note 2) Casket (chap 2) (see note 2) Clothing (chap 2) (see note 2) Cremation (chap 9) (see note 2) Transportation of remains (chap 11) (see note 9) Recovery (chap 8) Communication (chap 4) Escort (chap 12) Flag and case (chap 15) Interment allowance (chap 13) Funeral travel (chap 11) Recovery (chap 8) (see note 2) Communication (chap 4) (see note 2) Clothing (chap 2) Transportation of remains (chap 11) Escort (chap 12) Flag and case (chap 15) Interment allowance (chap 13) Funeral travel (chap 11)
14. Other United When requested by the U.S. Depart- Removal (chap 2) (see note 2) States citizens and ment of State Preparation (chap 2) (see note 2) their dependents Casket (chap 2) (see note 2) who die outside the Cremation (chap 9) (see note 2) United States (see para (216)
15. Indigent persons and unclaimed remains (see para 211)
Who die while on an Army installation or other Army facility; and whose remains are unclaimed. (Note 5)
Recovery (chap 8) Communication (chap 4) Removal (chap 2) Preparation (chap 2) Casket (chap 2) Clothing (chap 2) Transportation of remains (chap 11)
Cremation (chap 9) Escort (chap 12) Flag and case (chap 15) Interment allowance (chap 13) (see note 7) Funeral travel (chap 11)
Notes: 1 Mortuary services and related items are furnished at Government expense unless otherwise indicated. 2 Services provided by OCONUS mortuary facility on reimbursable basis. 3 Not authorized if the sentence included dismissal or discharge and the dismissal or discharge has been executed at the time of death. 4 Services may be provided on a reimbursable basis only when the services are not reasonably available or affordable as determined CDR PERSCOM (TAPCPEDD). 5 Transportation of remains is on a reimbursable basis only. Remains of employees of other U.S. Government agencies and non-U.S. Government persons may not be shipped aboard DOD aircraft on a reimbursable basis unless such a request is made by the Department of State and the request is approved by the Secretary of Defense (DOD 4515.13R). 6 An interment allowance of $800.00 to pay the funeral and burial expenses is payable from the Employees Compensation Fund only when death results from an injury sustained in the performance of duty. 7 Disposition of remains and interment of remains will be as directed by the CDR, PERSCOM (TAPCPEDD). 8 Recovery of remains may be approved by the CDR PERSCOM (TAPCPEDD). 9 Transportation may be provided aboard military aircraft on space available basis. Space available travel is provided only from the port of embarkation to the port of debarkation within the United States.
transport remains for which they are responsible. The Army will provide the transfer case regardless of the Service to which the deceased belonged if the remains are prepared in an Army mortuary. a. Use of transfer case. Transfer cases will be used when adult-size remains of eligible deceased (including adult reimbursable cases) covered by this regulation are prepared in an Army mortuary outside of the United States and shipped to a port mortuary in the United States. (This does not preclude use of a locally produced casket for shipment of remains to the United States when this procedure is advantageous to the U.S. Government.) A transfer case may be used to ship remains of an eligible dependent infant or child to the port mortuary in the United States; this is provided if a suitable casket (infant- or child-type) is not available. The transfer case will not be used to ship remains beyond the port mortuary in the United States. b. Supply of transfer case. The transfer case is available to commands outside the United States by requisition through appropriate supply channels. The required number of transfer cases will be issued by the logistical support agency through appropriate supply channels to the command mortuary officer or Army mortuary. The logistical support agency will maintain remote accountability for transfer cases issued. c. Control of transfer case. Administrative and operational control will be the responsibility of the command to which the item is assigned. The command mortuary officer will establish procedures to ensure proper regulatory control and use of the case. (1) Each case will be permanently marked with an alphabetical designator and number to identify the shipping activity. (2) The shipping message will state the transfer case number. The command mortuary officer will take follow-up action to determine disposition of cases not returned. d. Maintenance of transfer case. (1) General maintenance will be a command responsibility. Constant surveillance is necessary for top performance. Before and after each use and shipment the case will be thoroughly inspected for evidence of the following: (a) Corrosion or rust on any metal surface. (b) Damage or malfunction of the gasket and pressure relief valves. (c) Detachment or damage of clamps, handles, runners, and so forth. (d) Structural defects. (2) Repair parts will be obtained through normal supply channels. Repairs will be made within Army capabilities when possible or on a contract basis. e. Sanitation of transfer case. The port mortuary officer in the United States will thoroughly clean and disinfect the case. 66. Viewing remains outside the United States Funeral services with remains present will not be held unless the PADD specifically requests them. When a viewing or funeral service with remains present is desired, the PADD must contact the Director of Mortuary Affairs to arrange an appropriate time for the viewing or service. Viewing will not be permitted when the event will delay the preparation and transportation of other remains. 67. Preparation of remains in Army mortuaries Close coordination will be maintained with medical authorities to arrange for early release of remains for processing. Remains will be prepared by a licensed mortician under standards set forth in the armed services specifications for mortuary services (para 56f), prescribed health laws, and instructions discussed below. a. Surveillance of preservation. All remains will be given necessary post-embalming surveillance. The remains will not be wrapped or placed in the transfer case or casket until this surveillance period has been completed. Additional preservative measures will be applied as necessary. Remains will be kept covered at all times except when the actual examination or preparation is being accomplished. b. Cosmetics. (1) Cosmetics will not be applied by the preparing mortuary outside the United States if remains are to be shipped to another armed service mortuary outside the United States mortuary or to a port mortuary in the United States. (2) Cosmetics will be applied by the preparing mortuary when (a) Remains are to be released to the PADD for local burial or viewing before shipment. (b) Remains are to be shipped directly to a consignee designated by the PADD. (c) Viewing will be held before shipment of remains. (3) Cosmetics will be removed before shipment of remains to a port mortuary in the United States or to another armed service mortuary outside the United States. c. Prevention of dehydration. To prevent dehydration of remains, a layer of massage cream will be applied to the face and hands. Particular attention will be given to the application of cream to lips and eyelids. The face and hands also will be covered with dry absorbent cotton. d. Clothing or wrapping remains. Remains will be completely dressed by the preparing mortuary outside the United
Table 61 List of mortuary supplies and equipmentContinued
Z D L L L L L L L D L L L L Z L L L D D D D
Refrigerator Mortuary: 2 Cadaver Refrigerator Mortuary: 5 Cadaver Sheeting, Plastic, Clear Syringe, Bulb, Embalming: Rubber Overall Table, Operating, Mortuary: Porcelain Enameled Finish; Adjustable Tilt Top Type; 78 In. L, 26 In. W, 33 In. H Trocar, Straight, perforated; 5 In. w/Integral Handle Trocar, Straight, perforated: w/Nonreversible Detachable Handle - 12 In. Trocar, Straight, perforated: w/Nonreversible Detachable Handle - 14 in. Trocar, Straight, perforated: w/Nonreversible Detachable Handle - 16 in. Truck, Casket Steel Utility Type Tube, Drainage, Embalming: Axillary Type, Curved w/Plunger - Large Tube, Drainage, Embalming: Axillary Type, Curved w/Plunger - Medium Tube, Drainage, Embalming: Axillary Type, Curved w/Plunger - Small Tube, Drainage, Embalming: Nasal Type, Curved w/o Plunger - Medium Tube, Injecting, Embalming: Straight - Medium Tube, Injecting, Embalming: Curved Shape - Large Tube, Injecting, Embalming: Curved Shape - Small Tube, Injecting, Embalming: Curved Shape - Medium Bag, Deceased Military Personal Effects Case, Flag, Plastic (Interment) (w/o Insignia) Flag, USA (50 Star Interment) Kit, Fingerprint Taking Sealer, Electric Portable Tape, Plastic 2 in. Pressure, Waterproof, Heat Resistant
Notes: D DOD integrated materiel manager stocked, and issued. K Centrally stocked for overseas only. L Authorized for local purchase. Z Not frequently used.
Chapter 7 Reprocessing Remains at Port Mortuaries in the United States
71. Mortuary services at port mortuaries in the United States Remains shipped from Army mortuary facilities outside the United States may be reprocessed at a receiving port mortuary in the United States. Mortuary services are provided at the port by a Government-operated mortuary or by a civilian funeral establishment under contract with the Government. The facilities are staffed to operate 7 days a week including holidays. Remains will be shipped on holidays unless PADD requests otherwise. 72. Port mortuaries in the United States receiving and trans-shipping The port mortuaries will receive remains shipped by Government aircraft from outside the United States to inside the United States. When required, the port mortuary in the United States will trans-ship remains to a destination outside the United States. 73. Inspecting and reprocessing remains at CONUS port mortuary a. Initial inspection. A licensed mortician will inspect remains to determine the degree of reprocessing needed.
During this inspection, the applicable portion of DD Form 2062 will be completed. The accompanying paperwork will be cross-checked with the remains to ensure that they are in agreement. b. Reprocessing procedures. Reprocessing of remains will be completed to permit expeditious shipment to final destination (normally within 24 hours). Reprocessing procedures that will preclude meeting the prescribed time frame must be approved by the port mortuary officer. Remains will be reprocessed by a licensed mortician in accordance with the Armed Services Specifications for Mortuary Services and instructions below. (1) When condition of the remains permits, they will be dressed in the clothing received with the remains. Missing items of clothing or accouterments will be provided by the port mortuary officer. When condition of the remains does not permit dressing, clothing will be placed on the remains as prescribed in paragraph 220f. (2) One ID tag will be securely attached to the remains, preferably around the neck, and one to the handle at the head of the casket. (3) When remains are received without ID tags or with one tag, an additional tag or tags will be prepared by the port mortuary officer to comply with the requirement in (2) above. The ID tags prepared at port mortuaries will be metal and inscribed with the last name, first name, middle initial, and social security number. (4) Remains will be properly cosmetized when possible (including those remains that are considered nonviewable except for identification purposes). (5) After reprocessing and casketing, a second inspection will be made. At this inspection the remaining portion of the second page of DD Form 2062 will be completed to ensure that remains are properly clothed, cosmetized, and casketed. 74. Preparation and distribution of required documents When Army remains or Army-sponsored remains are initially prepared in an Army mortuary outside the United States and are reprocessed at a port mortuary in the United States, the reprocessing activity at the port will send CDR, PERSCOM (TAPCPEDD), Alexandria, VA 223310482, the originals of documents received with the remains or generated at the port. When the originals are essential for processing the remains, a clear copy will be sent. In addition, the following information and documents will be sent: a. A statement containing all costs of handling and reprocessing remains at the port; included will be the costs of casket, shipping case if procured by the port, and transportation from the port to the final destination. b. Completed DD Form 1375 with copies of itemized funeral bills. c. Amount of interment allowance paid, with date of payment, name of payee, voucher number, and check number. d. Completed DA Form 5329 (Escort Report). (See chap 12.) e. DD Form 1131 (Cash Collection Voucher). f. Reimbursable charges collected and deposited. g. Cost of transportation and per diem for escort of remains. h. Escort travel voucher. 75. Transfer case a. The transfer case will be cleansed thoroughly, repaired when necessary, and returned to the appropriate armed service mortuary or command outside the United states. Cleansing will be done immediately after removal of remains. Tincture of green soap will be sufficient for thorough cleaning, but when disinfecting is needed (for contagious or infectious diseases), this process will be followed by a thorough washing with 10 percent cresol solution mixed with warm water. In cleaning the outside of the case, care will be taken to prevent material from clogging pressure relief valves. b. Transfer cases will not be used to ship remains within the United States beyond the port mortuary in the United States. 76. Release of information Port mortuaries in the United States are authorized to release information to the CDR, PERSCOM, (TAPCPEDD), the receiving CAC, and the PADDs CAO concerning estimated time of arrival (ETA), estimated time of departure (ETD), and viewability status of all Army remains for which the port has received disposition instructions; remains on ID HOLD are exceptions. Inquiries on these cases will be referred to CDR, PERSCOM (TAPCPEDD).
receiving funeral, ground transportation arrangements will be made by the preparing CAC within the United States or the Director, Mortuary Affairs outside the United States. Transportation will be paid by the CAC to the contractor. b. When commercial air transportation is used to deliver the remains to the commercial airport serving the receiving funeral home with subsequent ground transportation to the receiving funeral home. (1) Commercial air transportation arrangements will be made by the preparing CAC within the United States or the Director, Mortuary Affairs outside the United States. Transportation expenses will be prepaid by the CAC (2) Ground transportation arrangements from the commercial airport to the receiving funeral will be made by the receiving funeral home. The preparing CAC within the United States or the Director, Mortuary Affairs outside the United States must coordinate commercial air carrier schedules with the receiving funeral home. Transportation expenses will be reimbursed to the PADD as part of the funeral and interment claim. 1112. Transportation of remains of dependents of military personnel The remains of dependents of military personnel (para 214) may be transported to decedents home, or any other place determined to be the appropriate place of interment. The shipment of remains of dependents of soldiers is arranged as follows: a. Within the United States. All transportation arrangements will be made by the PADDs contracted funeral home. The CAC will not arrange transportation of remains using Casualty and Mortuary Affairs Open Allotment funds without the prior approval of CDR, PERSCOM (TAPCPEDD). b. Outside the United States. (1) When ground transportation is the sole method used to transfer the remains from the preparing mortuary to the receiving funeral, ground transportation arrangements will be made by the Director, Mortuary Affairs. Transportation will be paid by the mortuary to the contractor. (2) When commercial air transportation is used to deliver the remains to the commercial airport serving the receiving funeral home with subsequent ground transportation to the receiving funeral home (a) Commercial air transportation arrangements will be made by the Director, Mortuary Affairs preparing the remains. Transportation will be paid by the mortuary to the commercial carrier. (b) Ground transportation arrangements from the commercial airport to the receiving funeral will be made by the receiving funeral home. The Director, Mortuary Affairs preparing the remains must coordinate commercial air carrier schedules with the receiving funeral home and the CAC responsible for the geographic area of the receiving funeral home. Transportation expenses will be reimbursed to the PADD as part of the funeral and interment claim. 1113. Payment of transportation of deceased dependents of active duty soldier a. The CAC will initiate a DD Form 1375 and provide the form to the soldier or other interested person, when the soldier is not available, to submit with the claim for reimbursement of transportation of remains expenses. (1) The CAC completes items 1, 2, 3, 4, 6, 7, 8, 9, and 10. (2) The soldier completes items 12, 13, 16, and 18. (3) Items 5, 11, 14, 15, and 17 are left blank b. The soldier will submit the DD Form 1375 with a copy of the signed service contract with the funeral home, GPL, CPL (as appropriate), a certificate of death, and DA Form 5327. c. The claim will be submitted to either the CAC providing assistance to the soldier at home station or place of interment. Prior to paying the claim, the CAC must verify the claim has not been previously paid. Claim payment information can be obtain from DCIPS. 1114. Remains of Retired military and their dependents a. Retired military personnel, continuously hospitalized. The transportation of remains for retired military personnel who are continuously hospitalized from the date of retirement until the date of death (see para 29a) are arranged in the same manner as soldiers who die on active duty. b. Within the United States. Remains of military retirees and their dependents (see para 29 and 216) may be transported to a place of burial that is no further distance than the decedents last place of residence, nearest Government cemetery accepting new interments, or Government cemetery where the retiree or dependent of a retiree has an interment agreement. Amount paid for transportation may not exceed cost of transportation from place of death to decedents last place of residence unless the remains are transported to the nearest Government cemetery accepting new interments, or Government cemetery where the retiree or dependent of a retiree has an interment agreement. When place of death and place of burial are local to the residence, transportation is authorized for removal of remains from place of death to a local funeral home and from a local funeral home to a local cemetery. Transportation may not be to a place outside the United States. (1) All transportation arrangements will be made by the PADDs contracted funeral home. The CAC will not arrange transportation of remains or prepay transportation expenses with Casualty and Mortuary Affairs Open Allotment funds without the prior approval of CDR, PERSCOM (TAPCPEDD). (2) When retiree qualifies for transportation by the VA under chapter 23, title 38, United States Code, the retirees
189. Format The SCMO report will be prepared in memorandum format. A sample memorandum is found in DA PAM 6382. The report will include a. Person eligible to receive PE information. The name, address, and relationship (to the deceased or missing person) of the PERE. b. Collection and payment of debts. The means used to determine existence of local debtors or creditors and the amount of money, if any, collected and disbursed. c. Cash accounting. The total amount of cash received from the sale of PE and the authority therein. d. Claims for the PE. Any written claim received and a summary of any verbal claim received by the SCMO from persons other than the PERE. 1810. Required documents The SCMO will attach to the original report the following documents, as applicable: a. Appointing order. Copy of order appointing the SCMO. b. Transportation order. Copy of order authorizing shipment of PE to or from OCONUS. c. Letters to the PERE. A copy of each letter sent to the PERE concerning the disposition of PE: (1) SCMOs summary letter to the PERE. (2) Letters concerning non-shippable items. A copy of the letter advising the PERE of any items that cannot be shipped at Government expense (such as more than one motor vehicle). (3) Shipment notification letter. A copy of the letter advising PERE of the date PE were shipped, the method of shipment, and the anticipated date of arrival. d. Will. A certified true copy of any will(s) or testamentary letters found in the PE. e. Documents of sale of PE. A copy of each bill of sale for items sold and the authority for the sale (powers of attorney, letters to the eligible recipient, and so forth). f. Bulletins. Copies of means used (such as daily bulletins) to determine the existence of local debtors or creditors. g. Receipts. A copy of each receipt signed by debtors or creditors for amounts of money, if any, collected or disbursed. h. Letters to creditors. A copy of each letter sent to creditors advising them of insufficient funds to cover debt and to communicate direct with the PERE for settlement of account. i. Letters to other interested parties. A copy of each letter sent to other interested parties to include the divorced parents of an unmarried deceased, if applicable (see app J). j. Certificate of destruction or withdrawal. Certificates of destruction or withdrawal for any PE destroyed or withdrawn to include a copy of DA Form 3645 showing turn in of organizational clothing and individual equipment (OCIE) to supply channels. k. Inventory of PE held by civil or military law enforcement authorities. A copy of each receipt for PE being held as evidence by military or civil police, criminal investigators, or other authorities. l. Inventory of PE shipped. Copy of inventory DA Form 54 (Record of Personal Effects) annotated verifying contents of packages and attesting to the sealing of packages sent to the PERE by the SCMO. m. Shipping documents. Copy of documents showing shipment of PE. Such documents include postal receipts, application for shipment of HHG, inventories of HHG, and bills of lading.
PE inventory to each parent. This letter will advise that the SCMO is required to deliver the PE to the elder parent, unless a legal representative submits a claim for the PE by a specified date (normally the 45th day from the date of notification). Sample PE determination letter for parents are found in DA PAM 6382. (2) The SCMO will hold the PE for a reasonable period of time, but not less than 45 days, for the interested parties to act. The SCMO will, upon receipt of a claim by the legal representative, release the PE to the legal representative as prescribed by statute. If the SCMO does not receive a response by the established date, the SCMO will release the PE to the elder parent. (3) If PE have been delivered to a parent and a legal representative is subsequently appointed, any further distributions of PE will be made to the legal representative. However, the SCMO does not have the authority to retrieve the items sent prior to the appointment of a legal representative. 1910. Eldest sibling When the deceased or missing person has full siblings and half-siblings or step-siblings; the order of precedence is the full siblings by seniority then the half-siblings by seniority. Step-siblings are not eligible to receive PE. Adopted siblings are treated the same as full siblings when adopted by both the deceased or missing persons biological parents. Adopted siblings are considered as half-siblings when adopted by only one of the deceased or missing persons parents. 1911. Other relative PE may be sent to a blood relative when the deceased or missing person is not survived by a spouse, children, parents, or siblings and no legal representative has been appointed. In order of priority, the blood relative is grandparents, in order of seniority; aunts and uncles, in order of seniority; and cousins, in order of seniority. Persons who are related only by marriage are not eligible to receive PE. 1912. Loco parentis A person standing in loco parentis to the decedent has the seventh precedence to receive the PE. A person standing in loco parentis (for example foster parents and step-parents) to the deceased or missing person is eligible to receive the PE after the blood relatives. 1913. Beneficiary named in will Beneficiaries named in the will are the lowest category of PERE. If the will is available to the SCMO, then an interested party can request a copy of the will from the SCMO to petition a civil court for appointment as the legal representative. Accordingly, the SCMO will not be responsible for distributing the PE. 1914. No recipient can be identified When the SCMO cannot locate any persons in any of the designated categories, the SCMO may sell by public sale all PE except sabers, insignia, decorations, medals, watches, trinkets, manuscripts, and other keepsakes. These items are forwarded to CDR, PERSCOM (TAPCPEDD), Alexandria, VA 223310482.
Chapter 20 Care and Disposition of PE
201. Responsibility for PE The Army is responsible for the care and disposition of PE under its control or jurisdiction. The prompt delivery or shipment of the deceased or missing persons PE is an important command function. Delays in collecting, delivering, or shipping the PE increase the probability the PE will be damaged, lost, or stolen while in the Armys care. As PE may have both monetary value and sentimental value, it is important commanders quickly appoint SCMOs and provide them sufficient resources and time to discharge their duties. 202. Collection of PE a. Outside theaters of operations. The SCMO appointed by the home station CAC will collect and dispose of PE as prescribed by paragraphs 2012, 2013, and 2014. In the event the person had PE at more than one location, PE will be collected, inventoried and shipped by the SCMO appointed by the place where the PE was located to the PERE determined by the SCMO appointed by the home station. b. Within theaters of operations. Many deployed soldiers have PE located at home station in addition to the PE in the operational area. The PE in both locations must be disposed of properly and required documentation completed and forwarded to the CDR, PERSCOM (TAPCPEDD). (1) When a PE depot is not established. The PE on remains will be evacuated with the remains through theater mortuary evacuation channels to the preparing mortuary. The PE may provide clues to the identity of the remains. At the preparing mortuary, the PE on the remains will be separated from the remains and turned over to the mortuary PE
section. The PE section will inventory the PE and forward it to the SCMO appointed by the home station CAC. The PE of a deceased or missing person found in the unit area within the operational area are collected, inventoried, and sent to the SCMO appointed by the home station CAC. The PE will be sent by the most expeditious manner while maintaining strict accountability. The SCMO at the home station will dispose of the PE as prescribed by paragraphs 2012, 2013, and 2014. (2) When a PE depot is established. When a PE depot is established, PE on remains will be evacuated with the remains through theater mortuary affairs evacuation channels to the preparing mortuary. The PE on the remains will be separated from the remains and turned over to the PE depot. The PE of deceased and missing persons found in the units area in the operational area, will be inventoried by a SCMO appointed within theater and forwarded to the PE depot for disposition. The PE found by the SCMO at home station will be forwarded to the PE depot for disposition as prescribed by paragraphs 2012, 2013, and 2014. (3) When a depot has been established within the United States and within the theater of operation. When a depot has been established within the United States and within the theater of operation, the PE will be transferred from the depot in the theater of operation to the depot in the United States for processing. 203. Safeguarding PE Extreme care will be taken to safeguard the PE of deceased and missing personnel. Every effort must be made to prevent pilferage, damage, or loss. Instances of pilferage, tampering, or theft will be reported to the military police for appropriate investigation at the time of discovery. 204. Inventory of PE The SCMO will make a written inventory of all PE recovered or secured. Outside theaters of operation the inventory will be on DA Form 54 and within theaters of operations on DD Form 1076 (Military Operations Record of Personal Effects of Deceased Personnel). The SCMO may attach the DA Form 4160 (Patients Personal Effects and Clothing Record), prepared by an Army medical treatment facility (MTF) when securing PE from an Army MTF. The information on the DA Form 4160 should not be copied to the DA Form 54 or DD form 1076. Procedures for completing the DA Form 54 are located in DA Pam 6382. Procedures for completing DD Form 1076 are located in Joint Pub 406, Joint Tactics, Techniques and Procedures for Mortuary Affairs in Joint Operations. 205. Mail Unopened letters, packages, or other correspondence sent to the deceased or missing person will be returned unopened to the sender as prescribed by U.S. postal service regulations. 206. Safeguarding military information All documents and any sealed material in the PE will be reviewed to ensure proper safeguarding of military information. Classified material and material warranting classification will be withdrawn and submitted to the intelligence officer for review and proper disposition. Material suitable for release will be returned by the intelligence officer for disposition as PE. 207. PE retained by law enforcement authorities PE may be retained as evidence by civil, military law enforcement, or investigative authorities until no longer needed. a. Civil law enforcement agency. Civil law enforcement agencies have their own policies and procedures for disposing of evidence, to include PE. The SCMO should advise the PERE that queries concerning PE held by nonmilitary law enforcement agency should be sent to that agency. The SCMO will provide the PERE with the law enforcement agencys physical evidence custodians name, mailing address, and telephone number. The SCMO will not request or accept PE from civil law enforcement agencies. b. Military law enforcement agency. The SCMO will contact the physical evidence custodian of the military law enforcement agency and advise the custodian that when PE is released as evidence, the PE will be turned over to the SCMO for disposition as prescribed by Federal statute and Army regulations. 208. Sentimental PE If requested by the PADD and the PERE consents, sentimental items (such as wedding bands, religious medals, and lockets) that are absolutely associated to the individual will be released by the SCMO in time to be available for the viewing, funeral, interment or cremation of the remains. Coordination will be made with medical personnel who have custody of PE of persons who die in MTF to locate sentimental items. 209. Cleaning and laundering of items All articles of clothing designated for shipment will be clean, and damaged items will be made presentable. Dry cleaning or laundering of items of clothing is authorized at Government expense (AR 210130, para 28b). Items that cannot be made presentable (blood-stained clothing and so forth) will be destroyed.
Chapter 21 Personal Effects of Deceased Civilians, Foreign Nationals, and Armed Forces Retired Personnel
211. General This chapter applies to the disposition of effects (under U.S. Army control) of deceased civilians who are not subject to military law, of foreign nationals training in the United States, of foreign civilian employees, and Armed Forces retired personnel. It does not apply to civilian dependents of Armed Forces personnel who die in Army hospitals. 212. Deceased civilians not subject to military law a. In cases of U.S. Government employees who are in this category, the Army commander under whom the decedent was serving or a representative, designated by the commander of the Service in which the decedent was employed, will secure the effects and deliver them to the PERE. In determining the PERE, the order of precedence cited in paragraph 173a will be followed. b. If the deceased was not an employee of the Army, the Army commander of the installation where death occurred or an officer designated by him or her will secure the decedents effects and deliver them to the PERE. The processing and disposition of the effects should be coordinated with the installation Civilian Personnel Office. c. If the effects cannot be delivered or are not claimed within a reasonable period of time, the responsible officer will deliver the effects, with all available information concerning the decedent, to the person designated by the judicial officer of the local civil government who has jurisdiction over the estates of deceased persons. 213. Deceased foreign nationals a. Foreign nationals training in the United States. The commander of the installation under which the decedent was serving will collect, inventory, and deliver the effects, unless otherwise directed, to the appropriate Security Assistance Organization for disposition under the provisions of AR 1215.
b. Foreign civilian employees. The commander under whom the decedent was assigned will deliver the effects to the PERE, determined by the order of precedence cited in paragraph 173a. If the effects cannot be delivered or are not claimed within a reasonable period of time, they will be delivered, together with all available information concerning the decedent, to the person designated by the judicial officer of the local civil government who has jurisdiction over the estates of deceased persons. c. Record of personal effects. Recipients will be given DA Form 54, in duplicate, and requested to sign and return the original. 214. Deceased Armed Forces retired personnel a. Within the United States. The Army does not have the authority to collect or ship the personal effects of deceased retired military personnel except when the personal effects are located on a military installation or under military control such as in a medical treatment facility or in temporary storage. If the effects cannot be delivered or are not claimed within a reasonable period of time, the responsible officer will deliver them, with all available information concerning the decedent, to the person designated by the judicial officer of the local civil government who has jurisdiction over the estates of deceased persons, or as noted in c below. b. Outside the United States. The Army does not have the legal authority or obligation to collect and transport the personal effects of retirees who die outside of the United States except when the personal effects are located on a military installation or under military control (temporary storage). The Department of State is the appropriate U.S. Government agency for the disposition of the personal effects belonging to persons not sponsored by the Army out-side of the United States. c. Death within 1 year of retirement. The Army will ship a deceased retirees personal effects if the retiree was authorized to ship HHG at the time of retirement, did not ship HHG, and the shipment will be picked up by the contract mover within one year from the date of retirement. d. Dual status. Some retirees have dual personnel status (such as a military retiree employed by the Federal Government). The Army will provide the entitlements and benefits authorized for each status, to include a SCM for disposition of personal effects. 215. Inventories and receipts a. These papers will be retained at the installation at which death occurred in order that any inquiries received within a reasonable time may be answered by the installation concerned. b. Copies of inventories or receipts for the personal effects of persons in paragraphs 212 through 214 will be forwarded to CDR, PERSCOM.
Lien holder An individual who holds a charge upon real or personal property for the satisfaction of a debit. Loco-parentis This means in the place of or instead of a parent charged factitiously with a parents duties and responsibilities. The natural father or mother, father or mother through adoption, or person who stood in relationship of a parent to the deceased for a period of at least 5 years prior to the soldier reaching 18 years of age. Marker A flat slab of marble, granite, or bronze of approved design and specifications, appropriately inscribed. Mass casualty Any large number of casualties produced in a relatively short period of time, usually as the result of a single incident such as a military aircraft accident, hurricane, flood, earthquake, or armed attack that exceeds local logistical support capabilities. See also casualty. (Joint Pub 102) Memorial services Services conducted, with or without honors for deceased personnel, whose remains are nonrecoverable. Military Law Enforcement Agency An Armed Forces agency compelled to enforce the military rules, regulations, and statutes. Military operations other than war Operations that encompass the use of military capabilities across the range of military operations short of war. These military actions can be applied to complement any combination of the other instruments of national power and occur before, during, and after war. Also called MOOTW. (Joint Pub 102) Missing A casualty status for which the United States Code provides statutory guidance concerning missing members of the Military Services. Excluded are personnel who are in an absent without leave, deserter, or dropped-from-rolls status. A person declared missing is categorized as follows: a. Beleaguered. The casualty is a member of an organized element that has been surrounded by a hostile force to prevent escape of its members. b. Besieged. The casualty is a member of an organized element that has been surrounded by a hostile force for compelling it to surrender. c. Captured. The casualty has been seized as the result of action of an unfriendly military or paramilitary force in a foreign country. d. Detained. The casualty is prevented from proceeding or is restrained in custody for alleged violation of international law or other reason claimed by the government or group under which the person is being held. e. Interned. The casualty is definitely known to have been taken into custody of a nonbelligerent foreign power as the result of and for reasons arising out of any armed conflict in which the Armed Forces of the United States are engaged. f. Missing. The casualty is not present at his or her duty location due to apparent involuntary reasons and whose location is unknown. g. Missing in action. The casualty is a hostile casualty, other than the victim of a terrorist activity, who is not present at his or her duty location due to apparent involuntary reasons and whose location is unknown. Also called MIA. See also casualty category; casualty status. (Joint Pub 102) Missing in action See Missing. (Joint Pub 102) Multiple drill See Multiple unit training assemblies. (Joint Pub 102) Multiple inactive duty training periods Two scheduled inactive duty training periods performed in one calendar day, each at least four hours in duration. No more than two inactive duty training periods may be performed in one day. (Joint Pub 1-02) Negotiable instruments Items of monetary exchange such as travelers checks, money orders, U.S. bonds, that can readily be transferred in
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