From the View menu, point to Zoom Window, and then move the slider to set the zoom level.
Zooming the Workspace (Mac)
There are several options available for zooming the label in the Edit area. To zoom the label
Do one of the following: Move the slider at the bottom-right of the Edit area. Click at the bottom-right of the Edit area to zoom the label to fit the Edit area. From the Layout menu, point to Zoom Label, and then select a zoom level for the label.

Getting Started

DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software. Review the following topics to start using DYMO Label software.
Adding My Return Address Adding My Logo Finding Your Label Type Choosing a Layout Printing Your First Label Correcting an Address Printing from the Desktop (Windows) Using the QuickPrint Widget (Mac)

Adding My Return Address

When you add a default return address, you can choose to automatically insert this return address information into an Address or Text object when needed. You can change your default return address at any time through the Preferences settings. To change or add your return address

Do one of the following:

For Windows, choose Preferences from the Edit menu. For Mac, choose Preferences from the DYMO Label menu.
The Preferences dialog box appears.
If necessary, select the User information tab. Enter your address in the Default return address box, and then click OK.

Adding My Logo

You can select an image file to use as your default logo. Once you have selected your default logo, you can quickly add your logo to any label you create. You can change your default logo at any time. You can use the following types of graphic files for your default logo:

BMP JPG GIF TIF PNG

To add or change your default logo
If necessary, select the User information tab. Under Default logo, click Browse. The Open dialog box appears. Navigate to and select the image file you want to use as your default logo, and then click Open. A preview of the image is displayed in the dialog box. Click OK.

Finding Your Label Type

A preview of each of the different label types is displayed in the Label Types section on the Labels tab. These previews help you to visually choose an appropriate label. The name and dimensions for each label type are located under the preview for each label type.

Enter the text you want to print on your label. (Optional) Click Address Fixer to verify and correct the address you entered. Do the following to select the print options:
Choose a label layout to use when printing from the Select label layout list. If necessary, choose a printer to print to from the Select printer list. (Twin Turbo Only) Choose the label roll to print to from the Select label roll list.
Note You can also click Options to select a different printer and to visually choose the label type or layout.

Click Print.

Using the QuickPrint Widget (Mac)
Using the QuickPrint widget, you can quickly print a label directly from your desktop without opening DYMO Label software. To use the QuickPrint widget
Press F12 to display the widgets. In the DYMO QuickPrint widget, enter or paste the text you want to print on your label. Optionally, click in the bottom-right corner of the widget to:
Change the label layout. Change the position of the Intelligent Mail barcode before printing. Choose a different label printer.

For Sheet Label Users

You can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add-in. For example, an address list previously set up for printing on sheet labels is typically formatted as a table. When you print a group of table cells using the Word Add-in, each cell is treated as a separate address (or text block) and printed on a separate label. You can print all or some of the cells in a table. You can use the add-in to preview the labels and change the label properties before printing, or you can use Quick Print to print labels using the last selected settings. To print labels from a table
To print a label for each cell in the table, place the cursor anywhere inside the table. To print a label for only some of the cells in the table, select the cells you want to print.

Print in the toolbar.

The DYMO Word Add-In dialog box appears.
Make any necessary changes to the text to be printed. Note You can make edits to the data in the text box, however, these edits will not be reflected in the original data.
If you selected more than one table cell, click Next to review the data for each label. (Optional) Click Address Fixer to verify and correct any addresses you selected. Do the following to select the print options:
Click Test Print to print a single label and verify that all settings are correct. Click Print. A label prints for each table cell you selected. Quick Print to print labels using the last selected settings.

Tip Click

How To.
The topics in this section will give you some ideas about how you can do more with your labels and get the most out of DYMO Label software. DYMO offers a wide variety of labels in many different shapes and sizes. Here are just a few of the things that you can do with DYMO Label software:

Add Style to Your Labels Print Multiple Labels Quickly with Smart Paste Print Quickly from Anywhere Print a Large Mailing List Continuously Create a Multi-Line CD Label Create a Two-Sided Label Add Your Own Logo

Add Style to Your Labels

DYMO Label software includes many options for adding style to your labels. The following are just some of the options that are available for enhancing the appearance of your labels.
Add clip art to your label Insert symbols Add a border to an image Add a border to your label Use any font installed on your system Add vertical text to your label Add shading to your label
Print Multiple Labels Quickly with Smart Paste
When you use Smart Paste to print labels, the labels are formatted using the current label layout. You can print using data from the clipboard or from a text or delimited file. To print multiple labels from the clipboard
Copy the text you want to print as labels to the clipboard. Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears telling you how many labels will be printed. Click OK. The indicated number of labels are printed.
To print multiple labels from a text file
Choose Smart Paste from File from the Edit menu. The Open dialog box appears. Navigate to and select the text or CSV file that contains the data, and then click Open. A dialog box appears showing how many labels will be printed. Click OK. The indicated number of labels are printed.
Print Quickly from Anywhere (Windows)
DYMO Label now includes QuickPrint which is located in the notification area of your desktop. Now you can drag or paste addresses from any program or web page into QuickPrint and print a label without opening the DYMO Label program. To use QuickPrint

DYMO QuickPrint starts.

Drag, paste, or type the text you want to print on your label. Click Print.
From QuickPrint, you can choose to:
Check the address with Address Fixer before printing. Change the label layout. Choose a different label printer.
Print Quickly from Anywhere (Mac)
DYMO Label now includes a QuickPrint widget which you can use to quickly print a label without opening the DYMO Label program. To use the QuickPrint widget
Press F12 to display the widgets. In the DYMO QuickPrint widget, enter or paste the text you want to print on your label. Click. in the bottom-right corner to do the following:
From the QuickPrint widget, you can click
Print a Large Mailing List Continuously
The LabelWriter Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll. For example, suppose you are printing a mailing list that contains 225 addresses and the left label roll only contains about 100 labels. You can select to use both rolls, and when the printer runs out of labels on the left roll, the labels automatically begin printing on the right roll until all the labels are printed. Note To use this selection, you must have the same type of labels loaded on each side of the printer. To use both rolls

Load the same type of labels on each side of the printer. Select the Use both rolls check box in the Print area.
When you select the Use both rolls check box, the selected printer image changes to show that both rolls will be used.
Create a Multi-Line CD Label
You can create multi-line CD labels by adding multiple Circular Text objects to your label.

Create a Two-Sided Label

You can quickly create a two-sided label using the mirror text effect in DYMO Label software. When you apply this effect, a mirror image of the contents of the object is placed above the original contents. This is useful for creating two-sided file folder labels using address labels or for creating tent-shaped cards for place cards. The mirror effect can be applied to Address, Text, Counter, and Date and Time objects.
To create a two-sided file folder label
Create an address label that contains a Text object. If necessary, resize the Text object so that the object fills the label. Enter the text for your label in the Text object. Right-click the object and choose Properties. The Text Object Properties dialog box appears. Under Text effects, select the Mirror check box, and then click OK. A mirror image of the text is added to your label. Click.
Place the label on your file folder so that the center of the label folds over the top of the file folder. The text is visible from both sides of the folder.

Add Your Own Logo

You can select an image file to use as your default logo. Once you have set your default logo file, you can quickly add the selected image to any label you create. To add a logo or custom image
Image on the Designer tab.
The Image Object Properties dialog box appears.
Select Use default logo file under Select image source. Select the desired alignment, scale, and border options for the image, and then click OK. Your default logo is added to your label.
Frequently Asked Questions
The topics in this section provide answers to some top customer questions. If you do not see an answer to your question, visit the Support section of our Web site to view more Frequently Asked Questions.
Moving Your Files to Another Computer Changing the Intelligent Mail Barcode Sharing Label Files Removing the Sample Address Book
Moving Your Files to Another Computer
Your DYMO label files and Address Books are located in the DYMO Label folder in My Documents. These files can be moved and copied to another computer just like any other file. To ensure that these files automatically show up in the correct locations within DYMO Label software, make sure you copy the files to the folders shown below:
Label files Label layouts C:\Documents and Settings\<username>\My Documents\DYMO Label\Labels Choose Open from the File menu to access labels in this folder. C:\Documents and Settings\<username>\My Documents\DYMO Label\Labels\Layouts Select a label type from the Labels tab or choose Change Layout on the toolbar to access layouts in this folder. C:\Documents and Settings\<username>\My Documents\DYMO Label\Address Books Choose Browse from the Address Book list to access Address Books in this folder.

Tip To resize an object, select the object and drag a handle on the bounding box.
Address Object Properties
Intelligent Mail barcode Above - Place the Intelligent Mail barcode above the address. Below - Place the Intelligent Mail barcode above the address. None - Remove the Intelligent Mail barcode from the Address object. Select this check box to use a fixed address in the object. Clear this check box to have the object accept variable address data. Text color - Select a color for your text. Background color - Select a background color for the object.
Add a mirror image of the text on your label.
Fixed address Color settings Mirror Text scaling

Horizontal alignment

None - Do not resize the text to fit the object. Shrink To Fit - Shrink the text to fit within the object. Always Fit - Shrink or enlarge the text to fit the object. Left - Left align the text within the object. Center - Center the text within the object.
Right - Right align the text within the object. Center block - Center the text block within the object. The left edge of each line of text is aligned.

Vertical alignment

Top - Align the text at the top of the object. Middle - Center the text vertically within the object. Bottom - Align the text at the bottom of the object.

Adding a Text Object

Most labels you define will contain Text objects. You can customize the appearance of the text, for example, change the font, font size, and text justification. To add a Text object
Select the Designer tab. Double-click Text. A new Text object is added to your label.
Move and resize the object as necessary. Enter some text in the Text object. Format the text using the formatting toolbar. Right-click the object, and then choose Properties. Make any desired changes in the Text Object Properties dialog box, and then click OK.

Text Object Properties

Color settings Function as variable object Vertical text Mirror Text scaling Text color - Select a color for your text. Background color - Select a background color for the object. Select this check box to have the object accept variable text. Clear this check box to use fixed text in the object. Place the text vertically within the object. Add a mirror image of the text on your label. None - Do not resize the text to fit the object. Shrink To Fit - Shrink the text to fit within the object. Always Fit - Shrink or enlarge the text to fit the object. Left - Left align the text within the object. Center - Center the text within the object.

Select the objects that you want to align. Choose Align Objects from the Layout menu. Select the horizontal and vertical alignment options that you want to apply. Click OK. The objects are aligned on the label according to your selections. Note Select Center on label to center all objects horizontally or vertically on the label instead of aligning the objects relative to the first selected object.

Rotating Objects

You can rotate objects individually or simultaneously. Note Shape objects cannot be rotated. To rotate an object
Select the object you want to rotate. From the Layout menu, point to Rotate, and then choose an amount to rotate the object.

Resizing Objects

You can resize an object to the size of another object on your label. The objects are resized based on the size of the first selected object. For example, if you have a Text object, a line object, and an Image object and you want to resize the Text and line objects to be the same size as the Image object, select the Image object first, followed by the other two objects. Note You must have the Designer tab selected in order to move, delete, or resize an object. To resize objects
Select the objects that you want to resize. Choose Resize Objects from the Layout menu. Select the width and height options that you want to apply. Click OK. The objects are resized according to your selections.
Tip To resize a single object, select the object and drag a handle on the bounding box.
Adding a Border to an Image
A border can be added to any image. You can select the type and color of the border you want to add. Note When you add a border to an image, the border surrounds the actual image, not the object that contains the image. To add a border
Double-click the image that you want to add a border to. The Image Object Properties dialog box appears. Under Border, do the following:
Select the type of border to use from the Type list. Select the color to use for the border from the Color list.

Click OK.

Adding a Border to a Label
DYMO Label software includes several options for adding borders to your labels. You can add a border to any Tape label. When you add a border to a label, the border surrounds the entire label. You can also add a border to an Image object. To add a border to a tape label

Click OK. The DYMO Label Add-In dialog box appears with the first address from the list of addresses you selected displayed in the text area.
Format and print the address labels as described in Printing Multiple Labels.
Printing Multiple Labels from QuickBooks
After you select the labels to print, you can select the label type and layout to use to print your labels. You can also scroll through the labels that will print and make any necessary changes. To print multiple labels
Follow the instructions in Selecting Label to Print to select the labels to print. The DYMO Label Add-In dialog box appears with the first address from the list of addresses you selected displayed in the text area.
Make any necessary changes to the text to be printed.
Note You can make edits to the data in the text box, however, these edits will not be reflected in the original data.
(Optional) Click Next to review the data for each label. (Optional) Click Address Fixer to verify and correct any addresses you selected. Do the following to select the print options:
Click Print. A label prints for each row of text you selected.
Printing Labels for Letters
You can print labels for the letters you prepare using the Prepare Letters feature in QuickBooks. Because the QuickBooks Prepare Letters feature creates the letters in Microsoft Word, you can create mailing labels for your letters using the DYMO Word Add-In, which was automatically installed with DYMO Label software. To print labels for letters
Select Prepare Letters and Envelopes from the Company menu. Create your letters using the Prepare Letters and Envelopes wizard. When the letters are complete in Microsoft Word, use the DYMO Word Add-in to print labels for your letters.

Customizing DYMO Label

DYMO Label software includes various options for customizing the software so that you can use the software the way you want. You can customize the software in the following ways:
Add My Return Address Add My Logo Change the Units of Measure Hide the Rulers Change the Default Font Help to Improve DYMO Products (Windows only) Choose the Startup Label Set the Default Folders Set Other Options Customize Address Fixer Zoom the Workspace

To change the default Address Book folder
Select the Folders tab. Click Browse next to the Default Address Book folder box. The Browse For Folder dialog box appears. Navigate to and select the folder to use as your default folder, and then click OK. Click OK to close the Preferences dialog box and apply your changes.

Setting Other Options

DYMO Label software includes various options for customizing the software.
Suppressing the File Save Prompt
By default, DYMO Label software displays a prompt asking if you want to save changes to a modified label when you attempt to open another label or exit from the program. However, if you prefer not to be prompted to save changes, you can choose to suppress the prompt. To suppress the "File save" prompt
Select the Functional tab. Under Options, select the Suppress "File save" prompt check box. Click OK to close the Preferences dialog box and apply your changes.
Suppressing the Check Label Size Warning
DYMO Label software remembers the last label size that you printed. If the selected label type does not match the last label type printed to the selected printer, appears on the Print button. By default, when you attempt to print to a new label size, a confirmation dialog box appears asking you to make sure that you have the appropriate labels loaded in you printer before printing. However, if you prefer not to see this warning message, you can choose to suppress this warning. To suppress the "Check label size" warning
Select the Functional tab. Under Options, select the Suppress "Check label size" warning check box. Click OK to close the Preferences dialog box and apply your changes.
Paste Button Automatically Prints
You can extend the use of the Paste button so that each time you paste text from the clipboard onto a label, the label automatically prints. Each time you click , the text from the clipboard is automatically pasted onto the current label and the label is then printed. This option simplifies the printing of labels when you have copied the information from other programs. To set the Paste button to automatically print
Select the Functional tab. Under Options, select the Paste button automatically prints check box. Click OK to close the Preferences dialog box and apply your changes.
Customizing Address Fixer
You can customize Address Fixer so that addresses appear as you want when they are corrected.

Label Cassettes

DYMO D1 label cassettes are available in a variety of colors, materials, and widths. The LabelWriter Duo, LabelManager PCII, LabelManager 450D, and LabelPoint 350 use DYMO D1 label cassettes. Note The LabelWriter Duo uses both label rolls and label cassettes.

About Label Rolls

All DYMO LabelWriter printers use label rolls. The DYMO LabelWriter printers use advanced thermal printing technology to print on specially treated, heat-sensitive labels. This means you will never have to replace toner, ink cartridges, or a ribbon to print labels. Direct Thermal printing works by transferring heat from a thermal print head to specially treated labels. The thermal print head contains a row of miniature heating elements that press against the treated label. As a heating element touches the specially treated label, a thermal reaction causes the specific point on the label to turn black. The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO-brand labels. How long your labels will last depends on how the labels are used. Thermal labels are susceptible to fading in the following ways:
Exposure to direct sunlight or fluorescent light for an extended period of time Exposure to extreme heat for an extended period of time Contact with plasticizers (for example, labels placed on plastic ring binders)
In the original packaging, the shelf life for LabelWriter labels is 18 months. When labels are used for short-term applications (envelopes, packages, and so on), fading is not a problem. When labels are used to label files in a file cabinet, fading is very gradual over many years. Labels applied to the edge of a notebook that is then placed on a shelf in the sun will show signs of fading within a few months.
To prolong label life when labels are not in use, store the labels in a cool, dry place and in the black bag in which they were originally packaged. CautionDYMOs warranty does not cover malfunction or damage that may be caused by the use of labels other than DYMO-branded labels. Because DYMO LabelWriter printers use thermal printing technology, you must use specially designed and manufactured labels. The thermal coatings used on labels other than DYMO-branded labels may not be compatible, and may provide unsatisfactory printing or cause the printer to malfunction.

About Label Cassettes

The LabelWriter Duo, LabelManager PCII, LabelManager 450D, and LabelPoint 350 use DYMO D1 label cassettes. The label cassettes come in a variety of colors and materials, and are available in the following widths:
1/4 inch (6 mm) 3/8 inch (9 mm) 1/2 inch (12 mm) 3/4 inch (19 mm) 1 inch (24 mm)
Visit the DYMO Web site at www.dymo.com for a complete list of label cassettes and the names of dealers who sell them in your area. The only supplies you will ever need for your printer are the labels. We recommend you only use DYMO-brand labels. CautionDYMOs warranty does not cover malfunction or damage that may be caused by the use of labels other than DYMO-branded labels. Because DYMO LabelWriter printers use thermal printing technology, you must use specially designed and manufactured labels. The thermal coatings used on labels other than DYMO-branded labels may not be compatible, and may provide unsatisfactory printing or cause the printer to malfunction.

Install the printer to be shared on the local computer. Confirm that you can print to the printer locally. Share the printer on the local computer. Install the printer on the remote computer that will be printing to the shared printer.
Sharing a Printer (Windows)
These instructions assume that you have already installed DYMO Label software on the local computer. See the Quick Start Guide for more information. Before printing to a shared printer from Windows, you first need to share the printer on the local computer. To share the printer
Choose Printers and Faxes from the Start menu. The Printers and Faxes control panel is displayed. Right-click the printer you want to share and choose Sharing. The properties dialog box appears with the Sharing tab selected. Select Share this printer. Optionally, enter a different name for the printer in the Share name box. This is the printer name that appears to other users on the network. Click OK. The share icon (hand) is displayed under the shared printer. This indicates that other users in the workgroup can print to this printer.

Sharing a Printer (Mac)

These instructions assume that you have already installed DYMO Label software on the local computer. See the Quick Start Guide for more information. Before printing to a shared printer, you first need to share the printer on the local computer. To share the printer
Select System Preferences from the Apple menu. The System Preferences dialog box appears. Double-click Print & Fax. The Print & Fax dialog box appears. Select the printer you want to share, and then click Sharing. The Sharing pane is displayed. Note To share the DMYO LabelWriter Duo printer, which can print on both labels and tape, select both the LabelWriter DUO Label and the LabelWriter DUO Tape printers.
Select the Share these printers with other computers check box and then select the check box in front of each printer you wish to share. Close the Print & Fax dialog box.
Adding a Network Printer (Windows)
Before you can print to a shared network printer, you need to install DYMO Label software on your local computer. If you want to install more than one shared DYMO label printer, you must add each label printer separately. The LabelWriter Duo printer is actually two printers (Label and Tape), so you must add both printers separately. To add a network printer
Use the standard Windows Add Printer Wizard to add the shared label printer to
your computer. Refer to your Windows documentation for more information about adding a network printer.
Adding a Network Printer (Mac)
Before you can print to a network printer, you need to install DYMO Label software on the remote computer. If you want to install more than one shared DYMO label printer, you must add each label printer separately. To add a shared network printer

Install DYMO Label software. (See the Quick Start Guide for more information.) From the Finder, select Applications, Utilities, and then Printer Setup Utility. The Printer List dialog box is displayed. Click Add. The Printer Browser dialog box is displayed.
Select the printer and then click Add. The shared printer is added to the Printer List dialog box. Note The LabelWriter Duo printer is actually two printers (Label and Tape), so you must add both printers separately.
Close the Printer List dialog box.
Using a LabelWriter Print Server
DYMO now offers a LabelWriter Print Server to easily share your LabelWriter printer on a network. Visit the DYMO Web site to learn more about our print server.

Using a Print Server

You can print over a network to a DYMO label printer connected to a wired or wireless USB print server. A DYMO label printer works the same as any other printer connected to a print server and requires no special configuration. The steps for installing and printing with print servers vary by print server type and manufacturer. See the documentation provided with your print server for detailed installation and printing instructions. DYMO label printers support printing from Windows XP (Service Pack 2), Windows Vista, Windows 2000 (Service Pack 2), and Mac OS X. The following are notes and tips for the print server installation:
Make sure that your print server supports the type of operating system installed on your
computer (Windows or Mac OS).
Most print servers only support the LabelWriter Duo Label printer. However, the DYMO
Versions That Support Print Servers.
LabelWriter Print Server does support both the LabelWriter Duo Label and Tape printers.
DYMO label printers with older firmware versions do not support print servers. See Firmware
In general, during print server installation, if you are prompted for the printer or printer driver, select the option for installing a printer driver from a disk and insert the DYMO Label software CD into the CD-ROM drive on your computer. If the installer does not automatically locate the printer drivers, navigate to the printer drivers on the CD. If prompted to select your printer, select the printer that is physically connected to the print server. To connect your label printer to a print server

fixed Always print text, address, or barcode as shown. The data does not change.
Intelligent Mail barcode The Intelligent Mail barcode is used by the United States Postal Service to sort and track mail. Interleaved 2 of 5 Interleaved 2 of 5 requires between 2 and 30 numbers. This code requires numeric information only and an even number of digits. ITF-14 ITF-14 is similar to Interleaved 2 of 5, but requires 14 characters. This barcode is printed in a larger size, surrounded by a bounding box, and is typically used in warehouse applications.
label file You save a custom layout to a label file.
object Each piece of information on a label is a separate object. object properties Settings that further define a design object on the label.
recent layouts The most recent layouts you have used to print labels. recently printed labels Displays the last ten labels printed. recently used label types Displays the label types that you have used most recently. You do not need to have saved or printed labels with these label types.
reference name Name assigned to an object so that the object can be referenced when multiple variable objects are on a single label. For example, when linking a barcode to a specific object on a label, you use the reference name of the object in the barcode properties.
saved labels Labels that you have created and saved as label files. SmartPaste A quick way to print labels using data from other programs.
UCC/EAN 128 UCC/EAN 128 is used instead of EAN 8/EAN 13 when additional information needs to be encoded. UPC Universal Product Code (UPC) is commonly used to identify retail products sold in stores in the United States. UPC-A Universal Product Code (UPC) version A is commonly used to identify retail products sold in stores in the United States. This code requires 12 digits: the first digit represents the product type, the next five digits encode the manufacturers UPC code, the next five digits represent the product code, followed by the checksum digit. After you enter the 11 digits to be encoded, the program automatically calculates the checksum for the 12th digit. This code requires numeric information only. UPC-E Universal Product Code (UPC) version E is small in size and is commonly used for small packages. The information encoded in the UPC-E barcode is identical to information encoded in UPC-A barcodes, except that zeros are omitted from the encoded number in order to reduce the number of digits from 12 to 6. This code requires numeric information only. UPC-E can only be used for product UPC codes (the product type character must be 0 or 1).