HP 640 Fax

Datasheet
Professional quality plain-paper fax/copier for managing every day needs. Be more productive with automatic redial, 50-sheet paper tray, 50 speed dials, 10 one-touch dials, and management reporting. Simple to use and efficient with one-touch buttons and easy-to understand menus for quick access to reports, system set up and tools. Get HP reliability, 6 second-per-page fax performance, and crisp black output at low cost using plain paper. Save desktop space with small footprint and compact, dual-tone styling that blends into any environment.

Technical specifications

Fax Resolution Black (best) Fine Mode: Up to 203 x 196 dpi Standard Mode: Up to 203 x 98 dpi Best Mode: Up to 203 x 392 dpi 6 sec per page1 Up to 14.4 kbps Up to 50 pages1 Fax auto-redialing, fax broadcasting (up to 5 locations), auto fax reduction, fax delayed sending, fax forwarding, fax/phone/TAM interface, fax polling, distinctive ring detection**, fax telephone mode, remote retrieval, telephone handset, junk barrier, telephone handset, Fax phone features: Silent mode, answer mode, redial, loud speaker, volume control Up to 50 numbers Black: Up to 4 cpm Reverse output 50 to 150% Up to 50 copies Up to 200 x 200 dpi, Grayscale Levels: 64 HP Thermal Inkjet 50-sheet input tray, 10-sheet automatic document feeder Paper (plain) Letter/Legal 8.5 x 11 to 8.5 x 14 in 20 lb Up to 500 pages Power Emissions (active/printing): 40 dB(A) (idle mode), 55 dB(A) (average), 65 dB(A) (maximum)
Fax Speed Fax and Modem Description Fax Memory Fax features supported
Speed Dialing Numbers Maximum Copy Speed Copier Settings Reduction/enlargement Number of Copies Scan Resolution Print Technology Standard Paper Handling Media Types Media Sizes Supported Custom Media Sizes Media Weight Recommended Duty cycle (max monthly vol) Acoustics
Dimensions (w x d x h)/weight 14.33 x 12.76 x 9.84 in (with paper tray), Metric: 364 x 324 x 250 mm (with paper tray), 6.5 lb (3.0 kg) Operating environment Recommended operating temperature: 50 to 85 F (15 to 25 C); Maximum operating temperature: 50 to 90 F (10 to 35 C); Operating Humidity range: 20 to 80% RH, Humidity recommended operating range: 40 to 60% RH Power supply type: Internal, Power consumption: 15 watts (average); Input voltage: Input voltage 100 to 127 VAC, 50/60 Hz UL 60950-1, 1st Edition, 2006-07-07 (Information Technology Equipment - Safety - Part 1: General Requirements) CSA C22.2 No. 60950-1-03, 1st Edition, 2003-11 (Information Technology Equipment Safety - Part 1: General Requirements) NOM-016-SCFI:1993

Power requirements

Safety
Electromagnetic Compatibility Telecom Compliance Warranty
FCC Part 15 - EMC ICES-00 FCC Part 68 Telecom, IC Telecom (CS-03) One-year limited warranty backed by HP Customer Care, Service and Support
Whats in the box? Replacement Inkjet Print Cartridge
HP 640 Fax, HP Black Inkjet Starter Cartridge (3 ml), Setup Booklet, User's Guide, power cord, phone cord HP 701 Black Inkjet Print Cartridge, 6 ml CC635A

HP Product

Part Number

CB782A

For more information visit our website at www.hp.com
Based on standard ITU-T test image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory.
2008- 2005 Hewlett-Packard Development Company, L.P. HP is a registered trademark of the Hewlett Packard Company. All other trademarks are the property of their respective owners. This listing of non-HP products does not constitute an endorsement by Hewlett Packard Company. The information contained herein is subject to change without notice. HP shall not be liable for technical or editorial errors or omissions contained herein. April 2009 v5

1 Slide the Paper Guide to Ltr or A4 paper width. Be sure not to bind the paper stack.

Quick start 1

NOTE: You must open the Paper Tray Cover to properly insert the paper.
2 Pull the Paper Tray Cover toward you to open it.
Page 2 Monday, October 8, 2007
Load documents to fax or copy
3 Fan, neatly stack, then insert up to 50 sheets of paper with the print side facing you. 4 Push the Paper Tray Cover back into place.
You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine).
Adjust guides to document width.

Send a fax

1. Place the document to be sent (up to 10 pages) in the document feeder. 2. Dial the number by using one of these methods: Entering the number and pressing Start/Enter. Lifting the handset, entering the number, and pressing Start/Enter. Using the Loudspeaker button to listen as you dial, then pressing Start/Enter. Pressing and holding a One Touch button. For more information, see One-touch dialing on page 18. Pressing the Speed Dial button, when Search & Dial appears in the display, press OK and search for the number. When the correct number appears, press Start/Enter. For more information, see Phone book dialing on page 18. NOTE: One touch and speed dial locations must have been previously programmed. For more information, see Store a number in the phone book on page 17.

2 Quick start

Page 3 Monday, October 8, 2007

Receive a fax

How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 23. FAX or TAM answer mode The fax machine will answer the telephone, automatically detect fax tones, and receive a fax. TIP: However, if you accidentally answer the telephone and hear fax tones, press the Start/Enter button to receive the fax. AUTO answer mode In AUTO mode the telephone rings for a certain number of rings (see Set rings to answer on page 23), then switches to FAX receiving. TEL answer mode 1. Answer the telephone. 2. If you hear fax tones, press the Start/Enter button. 3. Once you hear fax tones from both machines (this may take several seconds), you should hang up the telephone.

Quick start 3

If the answer Mode is set to TEL, you must manually receive faxes.
You can make multiple copies of a 10 page document. Single copydefault settings 1. Turn the page face down and insert it into the document feeder. 2. Press Copy twice. Multiple copies or copies with options/settings 1. Turn the page face down and insert it into the document feeder. 2. Press Copy. Number of Copies then 01 [01-50] will display. 3. If you want more than one copy, use the phone pad to enter the number of copies. 4. Press Copy to start copying or press OK to go to the next option. Zoom Rate then 97% will display. 5. Press to select the reduction or enlargement percentage you want (50 150).

Caller ID

Set Junk Fax No. If you have Caller ID set to On w/ Junk Fax, you can block faxes from particular numbers. You must have received a fax from that number to block it. Even though you have added junk fax numbers, if you turned off the Caller ID option above, the Junk Fax protection will be removed. The settings are Add and Delete. Auto Journal The Auto Journal shows the specific information concerning transmission or reception activities, the time and date of most recent 40 transmissions or receptions. The settings are On and Off.
Distinctive Ring Distinctive ring (DRPDdistinctive ring pattern detection) is a service provided by some telephone companies that assigns two phone numbers to one phone line, each of which makes your phone ring differently. If you subscribe to this service, you can program your machine to learn one phone number and distinctive ring for incoming faxes. For more information, see Distinctive ring (DRPD) on page 27. Resolution Sets the default resolution when copying and faxing. The settings are: Standard, Fine, and Superfine. For more information, see Set document resolution and contrast for a single copy on page 21. Sets the default contrast when copying and faxing. The settings are: Normal, Lighten, Photo, and Darken. For more information, see Set document resolution and contrast for a single copy on page 21. Image TCR prints a sending confirm page with a miniature image of the first page of the fax. The settings are On and Off. For more information, see Image TCR on page 26. Set the dialing mode to the type of the exchange to which you are connected: Tone or Pulse.

Contrast

Image TCR

Dial Mode

12 HP Fax basics

Page 13

Loudspeaker

ADVANCED FAX menu

Option Set Broadcasting Set Delayed Fax Set Polling Send Cancel Schedule Set Fax Forward Settings Allows you to send a fax to several fax numbers at once. Allows you to set up a fax to be sent at any time in the next 24 hours. Allows you to set up a fax to be polled by another machine. Cancels all scheduled faxes. Allows you to forward incoming faxes to another fax number.

You can adjust the volume level for both the ringer and the speaker.

Ringer volume

Press when the fax is in Ready mode to adjust the volume of the ringer. Whenever you press the button, it will increase or decrease the volume. The volume 0 indicates that the machine will not ring when a call is received.

Speaker volume

1. Press Loudspeaker. 2. Then press
to adjust the volume of the speaker.

Automatic fax redial

When you send a fax, if the number you have dialed is busy or there is no answer, the machine will automatically redial the number every three minutes up to two times. If you wish to manually redial the number immediately, press Start/Enter after the display shows To redial now, press Start/Enter. Or, press Cancel to stop redialing and the machine returns to Ready mode.
Receiving via an extension telephone
If you have an extension phone on the same line as your HP Fax you can remotely start receiving a fax.
1. Answer the call on the extension phone. 2. Press *9* (manual fax receive code) in sequence when you hear a fax tone.
Your fax machine detects the code and starts to receive the document. The default code is 9. You cannot change the asterisks but you can select any number between 0 and 9. For more information, see Man Fax Rcv Code under the BASIC FAX menu on page 11
3. Hang up the phone when your fax machine starts to receive.

22 HP Fax basics

Page 23

Set rings to answer

Additional features
FEATURES FEATURES FEATURES FEATURES FEATURES FEATURES FEATURES
This chapter contains information on additional features you may want to set or change for your HP Fax. Rings to answer: Sets the number of rings before the HP Fax answers the phone. Caller ID: If you subscribe to Caller ID through your local phone company, you can use it with your HP Fax. Block Junk Faxes: In conjunction with Caller ID, you can block certain numbers from sending you a fax. Favorites Image TCR Distinctive Ring Answer/Receive mode: Determines how the HP Fax responds to incoming calls. 1 The arrow buttons located at the left and right of OK button on the control panel are designated by in the instructions.
You can select the number of rings that will occur before the fax answers an incoming call. NOTE: If you are using your machine as both a telephone and a fax machine, we suggest you set the ring count to at least 4 to give you time to answer. 1. Press Menu repeatedly until BASIC FAX displays and press OK. 2. Press until Rings to Answer displays and press OK. 3. Enter the number of rings you want (27) and press OK. The HP Fax rings the set number of times and then answers. It then produces a different sounding ring to alert you to which type of call is incoming. The additional ring may occur once for a fax call The additional ring occurs 5 times for a voice call. After the 5 additional rings, the answering machine will answer.

automatically. When reception is complete, the machine returns to Ready mode. If you want to change the number of rings before it answers, see Set rings to answer on page 23. display.
In Ready mode, AUTO appears in the right hand corner of the When a call comes in, the machine answers it. If a fax is being
sent, the device receives the fax. If the machine does not sense a fax signal, it will ring 5 times in a different tone to tell you it may be a regular telephone call. If you do not pick up the handset it will try again to receive a fax after several more rings. If you want to change the number of rings before it answers, see Set rings to answer on page 23.

28 Additional features

Page 29
You must have an answering machine attached to the EXT line socket located on the bottom of your HP Fax.
In Ready mode, TAM appears in the right hand corner of the
display. When a call comes in, the answering machine answers and listens. If it detects fax tones, it receives the fax; otherwise, it records the callers message. If you have set your machine to TAM Mode and your answering machine is switched off or the answering machine is not connected directly to your fax machine, the machine will automatically attempt to receive a fax after several rings. If your answering machine allows you to set the number of rings before it answers the telephone, set the answering machine to answer an incoming call in less than 4 rings. When your answering machine answers an incoming call, it records a fax tone until it realizes a fax is coming through. Due to this, your answering machine may tell you a voice message has been left, even when it is actually a fax. display. Automatic fax reception is turned off. You can receive a fax only by lifting the handset and pressing Start/Enter.
In Ready mode, TEL appears in the right hand corner of the

Page 30

30 Additional features

Page 31

Broadcasting

Advanced faxing

FAXING FAXING FAXING FAXING FAXING FAXING FAXING
In this chapter, you will learn how to use the advanced fax features of your machine. 1 The arrow buttons located at the left and right of OK button on the control panel are designated by in the instructions.
With Broadcasting you can have your HP Fax send your fax to up to 5 fax numbers at once. The documents are automatically erased from memory when Broadcasting is finished. 1. Turn the document face down and feed it into the machine. 2. Press Menu repeated until ADVANCED FAX displays and press OK. 3. Select Set Broadcasting by pressing 4. Enter the fax number. TIP: One touch buttons do not work with this Broadcasting function. You can enter 5 fax numbers into one job. 5. Press OK when the correct number appears in the display. If you have more destinations, select Y by using Another? Y/N and repeat steps from 4. 6. Press OK. The document will be scanned into memory before transmission. and press OK when asked and press OK.

If you have finished entering all the numbers, answer N and press OK.

Advanced faxing 31

ADVANCED

Page 32

Delayed fax
You can set your machine to send a fax any time in the next 24 hours. For example, it is usually cheaper to send a fax at night because telephone rates are lower than they are during the day. To cancel a scheduled fax, see To cancel the scheduled job on page 34. 1. Turn the document face down and feed it into the machine. 2. Press Menu repeatedly until ADVANCED FAX appears and press OK. 3. Select Set Delayed Fax by pressing 4. Enter the fax number. TIP: One touch buttons do not work with Delayed Fax. and press OK.
You can enter 5 fax numbers into one job. 5. Press OK when the number appears in the display. If you have more destinations, select Y by using Another? Y/N and repeat steps from 4. 6. Enter the name if you want to name the transmission. If not, skip this step. 7. Press OK. 8. Enter the time (in the next 24 hours) for the transmission to start. 9. Press OK when the time appears correctly in the display. The document will be scanned into memory before transmission and be sent at the programmed time. and press OK when asked

32 Advanced faxing

Page 33

Polling

ADVANCED ADVANCED ADVANCED ADVANCED ADVANCED ADVANCED ADVANCED

Advanced faxing 33

Polling enables you to set up a document so it can be retrieved at a later time. For example, you can place the document in your machine, and the other party can retrieve it when they are in the office or when their calling rates are lower.
You can program your fax machine to send a document when it is requested by a remote fax machine. NOTE: once. Your HP Fax allows you to set one poll job at a time and it can be retrieved
1. Turn the document face down and feed it into the machine. 2. Press Menu repeatedly until ADVANCED FAX appears and press OK. 3. Select Set Polling Send by pressing Poll Code [0000] will display. 4. Enter the poll code you want to use for this document and press OK. The poll code is preset to 0000, which means that the receiver does not need to enter a poll code to receive the document. The poll code is not static. You enter a new one for each document. The poll code is used to prevent your document from being retrieved by an unauthorized caller. Your machine starts scanning the document(s) into memory and shows POLLING SEND in the display. If the answer mode was TEL, the machine changes it to FAX mode automatically. When it is polled, the page in memory will be deleted automatically. To cancel Send Polling, see To cancel the scheduled job on page 34. and press OK.

Page 36

36 Advanced faxing

Page 37

Set the date and time

Feature reference

This chapter contains instructions for other features of the HP Fax that you may want to use from time to time. 1 The arrow buttons located at the left and right of OK button on the control panel are designated by in the instructions.
The current date and time are shown in the display when the machine is on and ready for use (Ready mode). The date and time will be printed on all faxes you send. 1. Press Menu. 2. Press to choose SET DATE & TIME and press OK. 3. Press OK when the display shows Date Format. 4. Press to select either Europe (day month year) or USA (month day year) and press OK. 5. Press OK when the display shows Date & Time. 6. Use the keypad to enter the date and time. You can move the cursor by pressing. Enter the hour in 24-hour format. 7. Press OK.
You can turn on and off the sounds the HP Fax makes.

WakeUp sounds

WakeUp sound will ring at a specific time set even when Silent Mode is enabled. 1. Press Menu repeatedly until SET UP SOUND appears and press OK. 2. WakeUp Sound will display. Press OK. 3. Select On and enter the time you want the HP Fax to ring. Press OK. Select Off to turn off WakeUp Sound. Press OK.

FEATURE REFERENCE

Turn on and off sounds

Page 38

Set the fax header information

Alarm sounds

Alarm sounds include the fax tones and beeps. 1. Press Menu repeatedly until SET UP SOUND appears and press OK. 2. Press to select Alarm Sound and press OK. 3. Select On or Off and press OK.

Key sounds

The Key sounds are the beeps the keys make. 1. Press Menu repeatedly until SET UP SOUND appears and press OK. 2. Press to select Key Sounds and press OK. 3. Select On or Off and press OK.

Silent mode

You can turn the sounds of the HP Fax (including ringing) on and off using the control panel button. You can also set all sounds to turn off on a daily schedule; for example, turn all the sounds off between 8 pm and 8 am. 1. Press Menu repeatedly until BASIC FAX appears and press OK. 2. Silent Mode will display. Press OK. 3. Select On-Daily and press OK. From: 00h To: 23h will display. 4. Enter a start time and an end time and press OK.
This information is required by law in many countries. The fax header prints your name and fax number on the top of every fax you send. 1. Press Menu repeatedly until SET FAX HEADER displays and press OK.

Phonebook

Automatic reports
7. Press OK when the name in the display is correct.

Page 40

Reprinting faxes Report name Sending Confirm Content This report shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results. To set up your machine to automatically print, see Sending Confirm under the BASIC FAX menu on page 11. This report shows the document currently stored for Delayed FAX and Send Polling along with the fax number, starting time and type of scheduled event. This report shows the current settings of your HP Fax. After you have changed any setting, print this report to check your changes. If Caller ID is turned on, this report shows the most recent 30 callers who have called your machine. The report will be empty if you dont have Caller ID turned on. This report shows the telephone numbers that are marked as a junk fax to be blocked. Your machine stores fax data into memory as far as the memory is available and lets you print it at later time. For more information, see Reprinting faxes on page 40.

Schedule Inform

System Data

Junk Fax Print Fax

Reprinting faxes
You may sometimes need to reprint a received fax. Your machine stores the most recently received faxes in memory (approximately 50 pages). As this memory is filled, old faxes that have been printed will be erased to make room for new faxes. NOTE: Unplugging the fax machine power cord and plugging it back in again clears the memory including all unprinted or unsent faxes. A power outage also clears the fax machine memory. 1. Press Menu repeatedly until REPORTS appears and press OK. 2. Press to choose Print Fax and press OK. If there are only old faxes, the machine will automatically print all of them and return to Ready mode without moving to the next step. If there are no faxes in memory, the machine will inform you by displaying Memory Empty. If there are both old faxes and unprinted faxes in memory, the machine will go to step 3.

40 Feature reference

Page 41

Clearing memory

3. Select between Print New Fax or Reprint Old Fax and press OK. Print New Fax: The machine prints all new faxes which have never been printed. Reprint Old Fax: The machine prints all faxes regardless of new or old.
You can selectively clear information stored in your machines memory. 1. Press Menu repeatedly until MEMORY CLEAR appears, and press OK.

View ink level

When using the 17ml print cartridge, your machine allows you to check the amount of ink remaining. To view the current ink level: 1. Press Menu repeatedly until TOOLS appears and press OK. 2. Scroll to View Ink Level by pressing and press OK. The machine displays a fractional number. For examples, 1/8 means that ink is low and you need to replace the cartridge. 8/8 means that a new cartridge is installed. NOTE: If the HP Fax is low on ink (ink level is 1/8), new faxes that come in will not be printed. They will be stored in memory. You must manually print the faxes from memory (see Reprinting faxes on page 40) until you replace the ink cartridge (see Replace the print cartridge on page 44). TIP: If memory become full before the print cartridge is replaced, the HP Fax will stop answering the phone. Be sure to print the faxes out of memory regularly if you do not immediately replace the ink cartridge.

CARE AND MAINTENANCE

Page 44

Print the self test

When you want to test if the machine is working correctly, you can check it by printing the self test. 1. Press Menu repeatedly until TOOLS appears and press OK. 2. Scroll to Self Test by pressing and press OK. The machine runs self test and prints a report which shows the current status of the machine.
Replace the print cartridge
When you notice that the print becomes light or ink low or when install new ink cartridge appears in the display, replace the print cartridge. The part number for replacement cartridges is HP 701. 1. Take out a cartridge from its packaging and carefully remove the tape covering the printhead. Hold the cartridge by the colored top or black areas only. Do not touch the copper area. 2. Press the Access Cartridge button on the control panel. 1 Access Cartridge
The cartridge carrier moves to the install position.

44 Care and maintenance

Page 45
3. Open the control panel and cartridge compartment cover (it will click and remain open).

1 Control panel

4. Push the cartridge down and remove it.
If the cartridge moves loosely in the carrier, it has not clicked into place. Repeat this step.
5. To load the cartridge insert the cartridge as shown below. When the cartridge is pushed to the back of the cartridge carrier, push the top of the cartridge until it clicks into place.
2 Cartridge compartment cover

Page 46

Clear jammed documents and paper
6. Close the cartridge compartment cover and control panel. 7. Press Start/Enter. 8. Press 1 for new cartridge, or 2 for the old one. When you put in a new cartridge, you must choose 1:New When you put in a used cartridge, choose 2:Used. This helps you to check the correct amount of ink you have left. TIP: If you mix up several used cartridges, it is not possible to check the correct amount of remaining ink. Once you have put in a new cartridge, use it until it is completely exhausted.

Paper fails to feed. Multiple sheets of paper feed.
Remove any obstructions inside the printer. When loading paper, do not force the paper down into the printer. If multiple sheets have caused a paper jam, clear the paper jam. (see Paper jams during printing on page 46.) The paper tray can hold up to 50 sheets. Make sure the paper guides do not cause the paper to bow. When loading paper, do not force it down into the machine.
Paper skews or buckles in the paper tray.

56 Care and maintenance

Page 57
Specifications and regulatory information
This chapter contains product and supplies specifications, ordering information, and regulatory statements.
The HP Fax is designed to work optimally with plain cotton bond paper. The following paper sizes and weight can be used with your machine:
Paper size A4 Letter Legal Dimensions 210mm x 297mm (8.3in x 11.7in) 216mm x 279mm (8.5in x 11.0in) 216mm x 356mm (8.5in x 14.0in) 75 90g/m2 (20 24lbs) Paper weight
You can insert a document that is up to 10 pages long in the document feeder.

Acceptable documents

Single sheet Document size Max Min. Effective scanning width 2 or more sheets
216mm (W) x 356mm (L)a 8.5in (W) x 14in (L) 148mm (W) x 128mm (L) 5.8in (W) x 5in (L) 210mm 8.27in
Number of sheets which can be loaded at a time Thickness of document Paper quality
0.07mm 0.15mm 0.018in 0.038in Uncoated on both sides
Up to 10 0.075mm 0.12mm 0.019in 0.03in
a.When sending a document that is longer than A4 (297 mm/11.69 in.), you must immediately take out each sheet as soon as it has been scanned. Otherwise, the document may jam.
Specifications and regulatory information 57
SPECIFICATIONS SPECIFICATIONS SPECIFICATIONS SPECIFICATIONS SPECIFICATIONS SPECIFICATIONS SPECIFICATIONS AND REGULATORY AND REGULATORY AND REGULATORY AND REGULATORY AND REGULATORY AND REGULATORY AND REGULATORY INFORMATION INFORMATION INFORMATION INFORMATION INFORMATION INFORMATION INFORMATION

Page 58

Print cartridge
The HP Fax uses the following print cartridge. HP 701 black inkjet print cartridge CC635A

Product specifications

The specifications are subject to change without notice.
Item Type of unit Communication System Compatibility Compression scheme Modem speed Scanning method Input document size Effective scanning width Effective recording width Power consumption Specification Inkjet Desktop Facsimile Transceiver Public Switched Telephone Network (PSTN) and PABX ITU Group3 MH, MR, MMR 14400/12000/9600/7200/4800/2400bps CIS (Contact Image Sensor) 8.5 inches (216 mm) 8.27 inches (210 mm) 8 inches (203 mm) Standby: 4.9Wh Printing Mode: Maximum 15 Wh Voltage Frequency Current Temperature range Humidity range Dimension (W x D x H) 100 127~ Hz 500 mA 50F to 89F (10C to 32C) 20 to 80% RH (non-condensing) 364 x 253 x 134 mm (14.3 x 10.0 x 5.3 in.) (without tray) 364 x 324 x 250 mm (14.3 x 12.8 x 9.8 in.) (with tray)

Specifications and regulatory information 61
Hewlett-Packard Company is committed to providing quality products in an environmentally sound manner. This product has been designed with several attributes to minimize impacts on our environment. For more information, visit HP Commitment to the Environment website at:

Page 62

Regulatory notices
The HP Fax meets product requirements from regulatory agencies in your country/region. Regulatory model identification number For regulatory identification purposes, your product is assigned a Regulatory Model Number. The Regulatory Model Number for your product is SNPRG-0701. This regulatory number should not be confused with the marketing name (HP 640 Fax series) or product number (CB780 series). Notice to users of the U.S. telephone network: FCC requirements This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. The HP 640 Fax is provided with a RJ11C connector for connecting this product to the telephone network. An additional RJ11C connector is provided for connecting an additional device to the telephone network from the HP 640 Fax. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If the HP 640 Fax causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. There are no customer serviceable parts inside the HP 640 Fax. If trouble is experienced with the HP 640 Fax, for repair or warranty information, please contact Hewlett-Packard technical support by calling 866-331-9600. If you have Internet access, you can go to www.hp.com/support for more information on the HP 640 Fax. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of HP 640 Fax does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. This equipment is hearing aid compatible. HP recommends the use of a Surge Suppressor when connecting the HP 640 Fax to AC power. Use of a Surge Suppressor will help protect the HP 640 Fax and the telephone network from abnormal surges on the AC powerline. The Customer Information for facsimile (FAX) equipment must contain the following wording: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the

62 Specifications and regulatory information

Page 63

telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should follow the instructions for setting the Fax header on page 38 and 39 of this manual. Automatic Dialers: WHEN PROGRAMMING EMERGENCY NUMBERS AND (OR) MAKING TEST CALLS TO EMERGENCY NUMBERS: 1) Remain on the line and briefly explain to the dispatcher the reason for the call. 2) Perform such activities in the off-peak hours, such as early morning or late evenings. FCC statement The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient the receiving antenna. Increase the separation between the equipment and the receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. The user may find the following booklet prepared by the Federal Communications Commission helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4. CAUTION Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly approved by the Hewlett-Packard Company, may cause harmful interference and void the FCC authorization to operate this equipment.

ECM mode 59 menu 12 entering 15 error messages 51 EXT. port 7 extension phone fax receiving 22
jams clearing paper 46 document 46 paper 46 journal 12 junk fax blocking 24 report 40 junk faxes 12
Favorites 25 button 8 fax forwarding 13 fax header 38 fax memory number of pages 5 FAX mode 28 fax name 38 fax number 38 fax problems 54 fax receiving 3 fax tones. See sounds faxes reprinting 40 faxing color documents 21 images/embedded pictures 21 forwarding faxes 13, 35 front panel 8 front view 6

key sounds 38

language 11 menu 11 LINE port 7 loading documents 2 loading paper 1 Loudspeaker button 8 loudspeaker 13, 41 button 8
making a copy 3 man fax rcv code menu 12 memory clearing 41 menu BASIC FAX, options 11 button 9 picture 10 using 14 menu setting language 11 messages displayed 51

getting help 64

HANDSET port 7 help 64 help list 39 HP Fax parts of 6 HP support 64

Page 69

mute button 8
rcv.mode/contrast button 8 ready mode 14 rear view 6 received journal 39 receiving faxes 28 redial/pause button 8 redialing automatic fax redial 22 redial a number in memory 42 regulatory information 62 regulatory notices Canadian statement 63 reports 39 Caller ID 40 junk fax 40 phone book 39 printing faxes 40 received journal 39 schedule inform 40 sending confirm 40 sent journal 39 system data 40 reprinting faxes 40 resolution 21 button 8 default 12 menu 12 ring pattern detection 12, 27 ring volume 22 rings to answer 23 menu 11

number keypad 8

OK button 9 one-touch dialling 18 out of ink 13 out of paper. See reprinting faxes
paper loading 1 not recommended 19 number of sheets 2 size 19 type 19 paper jams 46, 56 paper size 57 menu 11 paper tray capacity 5 part number ink cartridge 58 pause 17 phone book 17, 39 dialing 18 print 18 searching 18 photo faxing 21 polling 13, 33 receive 34 send 33 ports location of 7 print cartridge ink level 43 maintenance 47 part number 43, 58 replacing 44 print fax 40 print quality self test 44 print quality problems 56
scanner adjustment 51 scanner area cleaning 49 schedule a fax 32 schedule inform 40 scheduled fax 13 scheduled faxes 40 scheduled job cancelling 34 scheduled jobs cancelling 13 scroll/volume button 9 see answer mode 3 self test 44 menu 13

Page 70

sending confirm 40 image TCR 12 menu 11 sent journal 39 set broadcasting menu 13 set delayed fax menu 13 set fax forward menu 13 set junk fax no menu 12 set polling send menu 13 setting date and time 37 setting fax number 38 silent mode daily 38 daily schedule 11 menu 11 sounds alarm 38 keys 38 on and off 37 WakeUp 37 speaker volume 22 speed dial button 8 programming 17 using 17 speed dials number of 5 start/enter button 9 supplies print cartridge 43 symbols button 8 system data 40
troubleshooting fax problems 54 messages 51 paper feeding 56 print quality 56