HP 9250c Digital Sender
Share, archive, and integrate paper documents into electronic workflows with a dedicated device.
Employ a simple, flexible device
Interact easily with an intuitive touch-screen or an
Send digital data securely
Screen and monitor usage with existing protocols.
external keyboard. Navigate through all device functions with a full size external QWERTY keyboard, or use the simple touch-screen graphical control panel. Users can troubleshoot problems themselves and manage jobs confidently. functionality with a rich portfolio of HP and key partner solutions. Maximize the return on your hardware investment with integrated solutions such as accounting measures or authentication via a card scan reader or biometric applications.
HP Digital Sending Software 4 uses your existing LDAP or NTLM, Novell, or Kerberos network authentication process to verify users, provide security for both the sender and receiver, and control and track device usage. wipe the digital senders hard drive clean after transmission to protect sensitive information.
Expand your options via a host USB port. Get more
Leave no trace. Enhanced security features allow you to
Install and manage easily
Count on best-in-class networking. Simplify sharing,
Increase employee efficiency
Focus on efficient, high-speed content capture. Enhance
the effectiveness of business communications and facilitate document workflow with a dedicated device and digital sending software.1 Scan business-critical documents to e-mail, printer,2 network folder, and fax services. Optional NSi AutoStore software adds the ability to send directly to back-end applications, barcode documents, process forms, and more.
Scan and send in a flash. Quickly deliver digital
increase efficiency, and help reduce costs with the embedded HP Jetdirect Fast Ethernet print server. The print server supports HP Web Jetadmin for powerful network peripheral configuration and management. standard workflows across multiple devices or create custom workflows for each digital sender through the HP DSS 4 configuration utility. Support specific business processes by designing custom menu keys.
Manage multiple devices from a single server. Create
Route and process documents quickly and accurately.
documents and ensure efficient archival with scanning and digital sending at up to 55 black-and-white images per minute (ipm) and up to 33 color ipm. The device handles paper sizes from 3.9 by 5.8 inches (100 by 148 mm) to 8.5 by 14 inches (215.9 by 355.6 mm).3 sent to network folders through Optical Character Recognition (OCR) and convert them from image files to searchable text files in popular formats, including PDF, XML, HTML, and TXT. feeder (ADF) supports two-sided scanning of doublesided originals up to legal size.
Convert paper into searchable text. Process documents
Ensure that documents are coded correctly and sent to the right destinations. The administrator may configure custom keys on the control panel to prompt the user to select the correct indexing information before the document is scanned, reducing the risk of losing critical documents.

Why digital sending?

Digital sending helps you convert paper documents into a digital format so that you can work with information more easily. The benefits to your business can be significant:

Improve knowledge for increased worker productivity Streamline business processes and reduce costs Shorten document cycle times to be more competitive
Just drop off your job. A 50-sheet automatic document
and improve customer service
1 HP Digital Sending Software 4 (DSS 4) is included with the device, but must be installed separately. Optical Character Recognition (OCR) is enabled by DSS 4. 2 Required server is not included, sold separately. 3 Flatbed platen glass scans up to letter size and ADF scans up to legal size.
1 Touch-screen, customizable, graphical control panel with 10-key number pad 2 50-sheet automatic document feeder (ADF) with automatic two-sided scanning scans documents at up to 55 ipm black-andwhite (33 ipm color) 3 Output bin 4 Flatbed scanner for nonstandard documents 5 External QWERTY keyboard 6 Open EIO slot 7 Network interface 8 Host USB port for thirdparty accessories 9 Device USB port for firmware upgrades GB HP highperformance EIO hard disk provides job storage MB standard device memory and 480 MHz processor
HP 9250c Digital Sender (CB472A)

Sending features

HP Digital Sending Software (DSS) 4 provides the digital sender with the following features: Function Send to e-mail Supported file types PDF, JPEG, TIFF, or MTIFF file PDF, JPEG, TIFF, or MTIFF PDF, JPEG, TIFF, or MTIFF XML, searchable PDF, TXT, RTF (Microsoft Word-compatible), and HTML, PDF, JPEG, TIFF, or MTIFF Supported resolutions 75, 150, 200, 300, and 600 dpi 75, 150, 200, 300, and 600 dpi 150, 200, 300, 400, and 600 dpi 75, 150, 200, 300, 400, and 600 dpi Description Scan a document and send it to one or more e-mail recipients.
Send to secondary (secure) e-mail Send to LAN/Internet fax Send to workflow
Scan a document and send it to a third-party secure e-mail solution from vendors such as Omtool. Scan a document and send it to a Local Area Network (LAN) fax, Internet fax, or Windows 2000 fax destination. Scan a document and save it to a network folder or file transfer protocol (FTP) site along with a file containing additional information about the document. A thirdparty software program can then retrieve and decipher the information, and perform the appropriate operation on the scanned image. With included OCR software, you can convert scanned documents into multiple file types. A printer can also be set up as a workflow destination, allowing scanned documents to be printed. Scan a document and send it to a folder on the network.

Send to network folder

PDF, JPEG, TIFF, and MTIFF
75, 150, 200, 300, 400, and 600 dpi
Switch to simple, efficient, and reliable document capture and routing.
Easy to navigate, easy to use
The full size external QWERTY keyboard lets you navigate through the same digital sender functions as the graphical control panel using a familiar, comfortable method. Common across several HP devices,4 the intuitive touch-screen control panel features an integrated design that allows you to monitor job status and operate the device. Several menus provide access to stored jobs and allow you to set system defaults and customize settings for a particular job. The control panel offers:
Simple to use, custom menu keys that allow you to
HP Digital Sending Software 4
The full capabilities of the HP 9250c Digital Sender are realized with HP Digital Sending Software (DSS) 4, which is included with the device, but must be installed separately. Because it is the same software that enhances digital sending on HP LaserJet MFPs, HP DSS 4 provides a common administrative utility and a common end-user interface across multiple devices and device types. HP DSS 4 is the entry-level member of a family of server-based software products that enable paper documents to be incorporated into electronic business processes at the touch of a button. HP DSS 4 allows digitized information to be sent quickly and securely to network folders, printers, and fax services, improving overall efficiency and business productivity, and reducing the costs of sharing and storing information.
route documents to many different predefined locations
Helpful feedback and support for learning how to

use product features

Clear instructions and illustrations Easy-to-read status messages in one location

Optional NSi AutoStore

For more advanced digital sending needs, the HP 9250c Digital Sender supports the optional NSi AutoStore software, which provides:
The ability to send documents direct to back-end
Unique third-party solutions
Extend the capabilities of the HP 9250c Digital Sender and maximize the return on your hardware investment with third-party solutions. Whether you need a document capture framework to meet all of your distributed capture requirements, a job accounting solution to control costs, or the right security solution to protect the integrity of your printing and imaging environment, HP and partner solutions can help address your specific business needs.
document management and enterprise applications forms processing and barcode reading
More advanced processing capabilities, including The ability to route to Microsoft SharePoint Portal
Server (version 2003), Microsoft Exchange, and Lotus Notes for easy integration into existing management systems.

The control panel is also featured on the HP LaserJet M3027, M3035, M5025, M5035, and M4345 MFPs.

Technical specifications

Scan speed, letter Scanner resolution Digital sending features Additional digital sending features Processor Memory Hard disk External keyboard Control panel Duty cycle File formats Paper Paper handling Sizes Weights Types Connectivity Interfaces Operating systems Up to 55 ipm black-and-white, up to 33 ipm color 600 by 600 dpi Send to E-mail, Send to Folder, LDAP or local address book e-mail addressing, Kerberos and LDAP authentication, Group 1/Group 2 PIN authentication DSS 4 (Authentication, Send to E-mail, Send to Secure Secondary E-mail, Send to Folder, Send to LAN Fax, Address Book Manager, Workflow applications including Send to Printer and OCR) (HP DSS 4 is included with the device, but must be installed separately.) 480 MHz 256 MB 40 GB HP high-performance hard disk Physical, full size, retractable external QWERTY keyboard VGA graphical touch-screen, contrast control dial, numeric keypad, sleep button, reset button, stop button, start button, attention light, data light, ready light Up to 60,000 images per month PDF, TIFF, MTIFF, JPEG (additional formats available from send to workflow using OCR, including XML, searchable PDF, TXT, RTF (Word compatible) and HTML) 50-sheet automatic document feeder (ADF) with automatic two-sided scanning; flatbed platen glass for non-standard originals ADF: 3.9 by 5.8 in (100 by 148 mm) to 8.5 by 14 in (215.9 by 355.6 mm) letter, executive, legal Flatbed platen glass: Up to 8.5 by 11 in (216 by 279 mm) ADF: 16 to 32 lb (60 to 120 g/m2) Paper, transparencies, labels (via glass), cards (via glass)
One HP Jetdirect Fast Ethernet 10/100 Base-TX network port, one open EIO slot, one device USB port, one host USB port for limited applications Supports the standard SMTP, LDAP, and FTP protocol supported operating systems. Note: Send to folder supports the following operating folders: Windows 2000, XP Home, XP Professional, Professional x64, and Server 2003. Network operating systems Via the HP Jetdirect Fast Ethernet embedded print server: Microsoft Windows NT 4.0, 2000, XP, XP 64-Bit, Server 2003 Network protocols Via the HP Jetdirect Fast Ethernet embedded print server: TCP/IP (IP Direct mode; may require software from the NOS vendor or third party vendor: LPD, FTP, IPP), IPv4, Auto-IP, Apple Rendezvous compatible, Yrlnry, DLP, IGMP, NooyP / DHCP, WINS, SNMP (v 1, v 2c, v3), HTTP HP DSS 4 supported network operating systems Server OS requirements Windows 2000 Professional (Server or Advanced) or Windows XP Professional, Windows 2003 Standard Server or Enterprise Server (Windows Clustering Services also supported) Pentium III or higher computer 256 MB of RAM (512 MB if generating OCR output) 200 MB of hard disk space CD-ROM drive Fast Ethernet 100 Base-TX, Ethernet 10 Base-T, or 10 Base-2 (BNC) Novell support requirements Novell NetWare version 3.12, 3.2, 4.11, 4.2, or 5 running on the Novell NetWare server Novell NetWare Client version 4.6 (or later) installed on the Windows computer that runs the HP DSS 4 software LAN fax/Internet fax providers Anny Way Office Edition, AccPac, Biscom FAXCOM, Captaris RightFAX, Castelle FaxPress Premier, Castelle FaxPress, Castelle FaxPress Premiere, Cycos-mrs supported Unified Communication, Esker Pulse / Fax, Esker LanFax, FAXSys, Intercope FaxPlus / Open, Fenestrae Faxination, GFI FAXmaker, Genifax, Gold Fax, Imecom Integral Fax, Interstar LightningFax, Object Fax, Omtool, RedRock FaxNow!, RTEFax, Tobit DvISE, Topcall, Zetafax, NET SatisFAXtion Security Windows SPNEGO Authentication, Kerberos Authentication, LDAP Authentication, LDAP over SSL Authentication Novell Authentication (NDS and Bindery modes), PIN Authentication Dimensions (w by d by h) 17.8 by 28.5 by 13.4 in (452 by 724 by 340 mm) with keyboard extended and 3.5 in (90 mm) free space behind the device 17.8 by 22.5 by 13.4 in (452 by 571 by 340 mm) without keyboard extended and 3.5 in (90 mm) free space behind the device Weight 50 lb (23.09 kg) Whats in the box HP 9250c Digital Sender, power cord, Users Guide, DSS 4, documentation CD, Mylar kit

Ordering information

Environmental ranges Temperature Relative humidity Acoustics Power requirements Power consumption Power certifications Maximum operating temperature: 32 to 104 F (0 to 40 C) Storage temperature: -22 to 140 F (-30 to 60 C) Recommended operating humidity: 15 to 80 percent Storage humidity: 15 to 85 percent Power emissions: active (55 ipm): 6.7 B(A); idle: 5.0 B(A); sleep: 2.5 B(A) Pressure emissions: active (55 ipm): 53 dB(A); idle: 35 dB(A); sleep: 14 dB(A) 100 to 240 VAC ( 10 percent), 50/60 Hz ( 2 percent) Scanning (55 imp): 98 watts Idle (ready): 35 watts Sleep mode: 15.7 watts Off: 0 watts EMC: CISPR 22:1997/EN 55022:1998 Class B, EN 61000-3-2:2000, EN 61000-3-3:1995+A1, EN 55024:1998, FCC Title 47 CFR, Part 15 Class B (USA), ICES-003, Issue 4 (Canada). Safety: IEC 60950-1 (International), IEC 60825-1+A1+A2, UL/cUL Listed (US/Canada), EN 60825-1+A11+A2 Class 1, 21 CFR Ch. 1/SubCh. J (Class 1 Laser/LED Device) GB4943-2001 One-year, on-site warranty for all hardware and accessories Product HP 9250c Digital Sender Memory 64 MB DDR SDRAM 128 MB DDR SDRAM 256 MB DDR SDRAM Software NSi AutoStore Supplies ADF Mylar sheet replacement kit (includes 3 sheets) Service and support Next-day, onsite response, 3 years Post-warranty, next-day onsite response, 1 year Third-party solutions www.hp.com/go/gsc Number CB472A Q7713A Q7718A Q7719A T1943AA Q6496A U4659E U4660PE

Warranty

For more information visit our website at www.hp.com
Copyright 2007 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Microsoft, Windows, Windows NT, and Windows XP are U.S. registered trademarks of Microsoft Corporation.
Printed in U.S. 4AA1-1478ENUC, Rev. 1, 3/2007

Product Environmental Profile
HP 9250c Digital Sender 4/2007
Hewlett-Packard Company IPG Asia R&D Hub 60 Alexandra Terrace #06-01 The Comtech Singapore 118502

Product description

Model: HP 9250c Digital Sender (CB472A) Weight: Height: Width: Depth: 23.09 30.4 45.2 72.4 kg cm cm cm (with keyboard extended)
(Measurements provided are for a non-packaged product)
Warranty, service & options
Standard Warranty: Extended Warranty: 1 year 3 years
The product can be upgraded, or its useful life extended as follows: Memory upgrade ADF Mylar sheet replacement kit.

Operational data

Operational Mode: 55 ipm scanner speed (black and white), 33 ipm (color) Energy Consumption: Operation: Idle/Ready/Standby: Sleep: Off: Operation: Idle Sleep 98.0 W 35.0 W 15.7 W 0 W
Acoustical Noise: (declared sound power (LwAd) per ISO 7779/ISO 9296) 6.7 bels 5.0 bels 2.5 bels
Product safety information
For chemical information about related HP printer supplies, please refer to Material Safety Data Sheets for these products at: http://www.hp.com/go/msds
Product restricted materials
The information in this section refers to materials restricted by regulation or law and applies to parts, components and products sold by HP. This product does not contain: Asbestos Cadmium as a stabilizer, coloring agent or surface coating treatment. Lead carbonates or sulfates are not contained in any paint applied. Mercury (except lamps containing less than 10 mg) Chlorofluorocarbons (CFCs), halons, HCFCs, HBFCs, 1,1,1 trichloroethane, carbon tetrachloride or methyl bromide. Chlorinated or brominated dioxins or furans are not present at a concentration that is currently prohibited by law. Polychlorinated biphenyls (PCB) or polychlorinated terphenyls (PCT). This HP product Officejet Pro K5400 series complies with requirements of the European Union Directive (2002/95/EC), Restriction of the use of Certain Hazardous Substance in Electrical and Electronic equipment. For additional product material information about this product, see additional product materials below. For product material information for associated batteries and packaging, see batteries and packaging, below.
Additional product materials
Plastic parts do not contain polybrominated biphenyls (PBBs) or polybrominated biphenyl ethers (PBBEs) (also known as polybrominated biphenyl oxides (PBBOs)). Halogenated flame-retardants are not used in the housing plastics.

Batteries

This product contains one button cell battery (Formatter PCA)

Packaging

Packaging materials do not contain lead, mercury, cadmium or hexavalent chromium as an intentionally added element. The sum concentration of incidental lead, mercury, cadmium and hexavalent chromium in the packaging for this product is less than 100mg/kg. No chlorofluorocarbons (CFCs), halons, HCFCs, HBFCs, 1,1,1 trichloroethane, carbon tetrachloride or methyl bromide are used in plastic foam packaging materials. Plastic packaging materials are marked according to ISO 11469 and DIN 6120 standards. External: Corrugated Paper1 Internal: Polystyrene-Foam Polyethylene-Bag(s)
Weight: 3.7 kg Weight: 0.73 kg Weight: 0.10 kg
Corrugated paper is made from recycled paper. Actual proportions of recycled content will vary depending on geographic location.
HP designs packaging to be recyclable where practical. The recyclability of the packaging depends on the availability of municipal recycling programs for the packaging used. To ensure compliance with local packaging take-back requirements, in the following European countries, HP is a member of a packaging recovery scheme. Some countries are operating a Green Dot system as indicated. Countries with Green Dot systems Austria (ARA) Belgium (Fostplus: consumer products) (Val-I-Pac: professional products) France (Eco-Emballages) Germany (DSD) Ireland (Repak) Portugal (Punto Verde SA) Spain (Ecoembes) Sweden (Repa Registret) Countries with no Green Dot system Finland (PYR Ltd) Italy (Conai) Norway (Materialretur) Switzerland (SWICO) UK (Valpak) Some larger HP offices also accept HP product packaging* from customers in countries or areas without local packaging recovery schemes. Contact your local HP sales office for more information.

*This does not include packaging that is contaminated or contains dangerous substances, which should be disposed of in accordance with local regulations.
End-of-life management/ recyclability
Hewlett-Packard offers end-of-life HP product return programs in certain geographic areas. To determine if a program is available for this HP product in your area, please refer to our recycling Web site at http://www.hp.com/recycle or contact your nearest HP sales office. Products returned to HP will be recycled, recovered or disposed of in a responsible manner This HP product is designed to enhance end-of-life disposal options by: Marking plastic parts weighing more than 25g according to ISO 11469 international standards Eliminating glues and adhesives from product construction where technically feasible Using common fasteners Including snap-in features This HP product contains the following materials that may require special handling at end-of-life: Battery on formatter board Scanner lamp For recycling information, you can contact http://www.hp.com/recycle or contact your local authorities or the Electronics Industries Alliance: http://www.eiae.org.

Company information

Environmental Policy Hewlett-Packard Company established an environmental policy in 1992 with the goals of providing products and services that are environmentally sound throughout their lifecycles and conducting its operations worldwide in an environmentally responsible manner. HP has strengthened that commitment with the intent to be the recognized leader in inventing environmentally sustainable solutions for the common good. ISO 14001 In June 2000 HP achieved ISO 14001 certificationthe international standard for environmental management systemsof its worldwide manufacturing operations. Issued by the independent registration firm, Bureau Veritas Quality International (BVQI), this global certification is your assurance that HPs policies, procedures and organization for managing the environmental aspects of our operations meet the voluntary requirements of ISO 14001. Ozone-Depleting Substances Hewlett-Packard has eliminated all manufacturing process uses of chlorofluorocarbons (CFCs), HBFCs, halons, 1,1,1 trichloroethane (TCA), carbon tetrachloride and methyl bromide, and we require suppliers to avoid using these chemicals in their manufacturing processes.

For more information

The following information is available online at http://www.hp.com/environment More about HPs commitment to the environment Material Safety Data Sheets (MSDS) for HP printer supplies Environmental profiles for many related HP products End-of-life return and recycling programs for selected HP products, depending upon geographic location
2004 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.