Control panel with touch-screen graphical display Tray 1

Vertical transfer door

Loading input trays
This section contains information about loading standard- and custom-size media into the four input trays. CAUTION To avoid a jam, never add or remove paper from Tray 1 or open Tray 2, Tray 3, or Tray 4 while printing or copying from that tray. To avoid damaging the product, print labels and envelopes only from Tray 1. Send labels and envelopes to the face-up bin. Print only one side of labels and envelopes.

Loading Tray 1

Tray 1 holds up to 100 sheets of paper or 10 envelopes. See Paper specifications on page 80.
Open Tray 1. Load A4- or Letter-size paper with the long edge leading into the product. See Paper specifications on page 80 for more information on loading custom sizes.
CAUTION To avoid jams, print sheets of labels one at a time. Adjust the paper guides so they lightly touch the paper stack, but do not bend the paper. Make sure the paper fits under the tabs on the guides and not above the load level indicators.
Note If printing on A3- or Ledger-size paper, also pull out the tray extension until it stops.
Note By default, Tray 1 Size is set to Any. If you do not specify a size, any job sent to the product prints from Tray 1, if print media is loaded in the tray.

Loading Trays 2 and 3

For paper specifications, See Paper specifications on page 80. CAUTION To avoid a jam, never add or remove paper from a tray while printing from that tray. 3 Pull Tray 2 open until it stops. Load about 100 sheets of paper according to size. Adjust the left (Y) paper guide by squeezing the tab on the guide and then sliding the guide to the edge of the stack.
Note For single-sided printing of letterhead or preprinted paper, the side to be printed on should be down. For double-sided printing of letterhead or preprinted paper, the first side to be printed on should be up.
Adjust the front (X) paper guide by squeezing the tab on the guide and sliding the guide to the edge of the paper. Load the remaining paper (up to 500 sheets of standard-size paper), if desired. Set the paper lever to Standard if both guides are set to the same Standard marking, such as Letter or A4. Otherwise, set the lever to Custom. Push the tray in until it stops. Repeat steps 1 through 7 to load Tray 3.
Note If standard-size media is loaded, the graphical display shows the dimensions. If custom-size media is loaded, note the paper size in millimeters on the left (Y) and front (X) guides and go to Setting the paper size for a tray on page 24.

Control panel overview and operation

Control panel layout

The control panel includes a touch-screen graphical display, three job-control buttons, a numeric keypad, and three light-emitting diode (LED) indicator lights.
Touch screen graphical display Numeric keypad
Ready light Data light Stop

Attention light

Control panel features
The control panel contains three lights: Ready: green light that is on when the product is ready to copy, send or receive data Data: green light that blinks when data are transmitted Attention: orange light that is on when the product needs attention
Features/Keys Status bar Menu Help Original Copy Send Options Reduce/Enlarge
Function Displays current device status, number of copies, menu and Help options. Provides access to settings such as paper handling and device configuration. Provides access to What is this? or Show me how Help options. Displays settings describing the original document. The product can automatically detect the document size. Displays settings describing the output features of the document. Allows you to send your documents via e-mail. Reduces or enlarges the size of the copy.

Contrast Control

Increases or decreases the brightness.
Allows you to gain access to What is this? Help. Embedded in the touch-screen menus.

Enhance

Allows you to gain access to the screen that contains enhancement features.

R ESET

Resets the job settings to factory or user-defined default values.
Features/Keys STOP START N UMERIC KEYPAD
Function Cancels the active job. Begins a copy job, starts digital sending, or continues a job that has been interrupted. Allows you to type numeric values for number of copies desired and other numeric values.

Control panel navigation

You navigate through the control panel menus using the touch-screen graphical display. Menu Status message Help Ready Number of copies selected Status bar

Status bar

The status bar is located at the top of the touch-screen graphical display. The Status bar displays Menu, Help, status messages, and the number of copies selected. Menu: Choose from a list of menus such as Information menu and Paper Handling menu. Help: Choose What is this? Help or Show me how. (See "Help system" on page 26.) Status messages: Shows the current status of the product, such as Ready or Scanning Page 1. Number of copies selected: Shows the current number of copies selected. The factory default setting is 1. User-attention error messages are displayed in a pop-up dialog box that prohibits normal screen interaction until the message is cleared.

Walk-up digital sending

The following topics are addressed in this chapter: introduction to digital sending loading documents sending a document using the factory default settings Note The product cannot copy or print in color, but it can send color images.

Sending basics

The product offers black and white and color digital sending capabilities. Using the control panel, you can scan black and white or color documents and send them to an e-mail address as an e-mail attachment. To use digital sending, the product must be connected to a local area network (LAN) (see the start guide for more information on connecting to a LAN).
Introduction to digital sending
Digital sending offers these advantages: sends mail to multiple e-mail addresses simultaneously, saving time and delivery costs. ensures privacy by sending information to a personal inbox. delivers files at near-original quality in black and white or in color. sends files in JPEG, PDF, TIFF, and MTIFF formats, which can be manipulated by the recipient. The product connects directly to your LAN, so that you can send digital documents without a dedicated computer. By using HP Smart Compression technology, digital sending keeps file sizes small, minimizing the impact on your network. Documents arrive in near-original quality, and can then be printed, stored, or forwarded like any other e-mail message.

Loading documents

You can scan a document using either the glass or the ADF. The glass and ADF can accommodate originals as large as Ledger- and A3-size. Smaller originals, books, manuals, receipts, irregular and worn documents, stapled documents, previously folded documents, and photographs should be scanned using the glass. Multiple-page documents can be scanned easily using the ADF.
Sending a document using factory default settings
Factory default settings are: Color PDF file format (requires the recipient to have an Adobe Acrobat viewer to open and view the file) To send a document using factory default settings: 1 Place the document face down on the glass or in the ADF. (Use the ADF for multipage documents.)
On the touch screen of the graphical display: 4 Note Touch Send Options. The Send Options box replaces the Copy Settings box. The Enhance and Reduce/Enlarge buttons disappear. Those options do not apply to digital sending. Touch E-mail. Touch From: and then, using the displayed keyboard, enter your e-mail address. Touch Touch OK. Touch To: and then enter the recipient e-mail address. Touch OK. Touch CC: and then enter the e-mail address of any copy recipients, if desired. Touch OK. Touch Subject: and then enter the subject of your e-mail. Touch OK. Press S TAR T. Follow the instructions on the pop-up dialog box. Remove the originals from the glass or the ADF output. to delete any incorrect keystrokes.

Walk-up copying

The product functions as a standalone, walk-up copier. You can easily adjust copy settings at the control panel. Originals can be copied using either the glass or the ADF. The product can process copying, printing, and digital sending jobs simultaneously. The topics in this section include: basic copying procedures factory-default copy settings one-touch copying copying using user-defined settings copying on both sides of the paper (duplexing) modifying copy settings for the current job adjusting the copy contrast reducing or enlarging copies You might want to review the chapter titled The control panel on page 28 before using the copying functions.

Basic copying procedure

The following information describes how to make copies using the product.
Factory default copy settings
The following table is a list of factory default copy settings. To change the factory default copy settings, see Copying using user-defined settings on page 40. Factory default copy settings Feature Size Number of sides Number of copies Page content Page orientation Collation Staple placement Output bin Background removal Factory Default Setting Letter/A4-size original to Letter/A4-size copy 1-sided original to 1-sided copy One copy Mixed (mixed text and graphics) Portrait Collated No staple Bin 2 Medium background removal

One-touch copying

Select Quick Copies from the Show me how Help index for instructions on one-touch copying. Touch the Print This Topic button to print the instructions.
Copying using user-defined settings
You can change the factory default copy settings using the following steps.
To make copies using settings other than the default settings
1 Place the original face down on the glass or in the ADF. On the touch screen of the graphical display: Touch the Describe Original box to view your options. Touch the items that describe your original. Choose from: Size: Select the paper size of your original Page Orientation: Select Portrait or Landscape Number of Sides: Select 1-sided or 2-sided Page Content: Select Text, Graphic, or Mixed 4 Note After you make your selections, touch OK to return to the main screen. The page icon in the Original section of the graphical display shows an image representing the original document. Make any necessary adjustments to the contrast and reduction or enlargement using the Contrast Control bar and the Reduce/Enlarge button in the Image Modification section of the graphical display. Touch Copy Settings to view your options. You can choose Basic options or Advanced options.
Touch the Basic items that describe the characteristics of the copies you are making. The items are: Paper Size: Select Auto (paper size is matched to original size), or the copy size that you desire Number of Sides: Select 1-sided or 2-sided Backside Orientation: Select Normal or Flip (applies when 2-sided copying is chosen) Pages per sheet: Select 1, 2, 4, or Booklet

If 4 pages per sheet is chosen, Z or N ordering is tailored to the page orientation, and the option to put a border around each smaller page is displayed. The page icon displays the ordering option you chose. Borders: Select Border or No Border Staple: Select None, Corner, or Edge 8 Touch the Advanced options, if desired. The options are: Collation: Select Collated or Uncollated Output Bin: Select Bin 1 or Bin When you are finished, touch OK. The page icon in the Copy section of the graphical display shows a representative image of the copy. Using the numeric keypad, select the number of copies, and then press S TAR T.
Copying on both sides of the paper (duplexing)
Select 2-Sided Input to 1-Sided Output (2 to 1) or 2-Sided Input to 2-Sided Output (2 to 2) from the Show me how Help index. Touch the Print This Topic button to print the instructions.

Copying books

Select Book Copying from the Show me how Help index. Touch the Print This Topic button to print the instructions.
Modifying copy settings for the current job
You can modify your copies by adjusting the contrast, reducing or enlarging, or enhancing.
Adjusting the copy contrast
You can adjust the contrast by touching the arrows on the Contrast Control bar. The slider moves to the lighter or darker area of the Contrast Control bar.
Reducing or enlarging copies
The product has an autoscaling feature. If there is a difference between original paper size and copy paper size, the product can autodetect a size mismatch between the original page size and the copy page size. The original image is reduced or enlarged automatically to match the copy paper size. You can override autoscaling using the reduce and enlarge feature. The product can reduce copies to as little as 25 percent of the original size and enlarge copies to as much as 400 percent of the original (200 percent using the ADF). To reduce or enlarge your copies, touch the arrows on the Reduce/Enlarge button until you obtain the desired reduction or enlargement. The scale percentage box in the center of the Reduce/Enlarge button indicates the percentage of reduction or enlargement.

Enhancing copies

You can enhance the quality of your document by touching Enhance to gain access to the enhancement screen.

Background Removal

If you copy a document that is printed on colored paper, or if you use two-sided copying, you can enhance your copy quality by removing the background that might cause your copy to streak or blur. Touch the Enhance button to gain access to the embedded Background Removal screen. Adjust the amount of background removal by touching the arrows on the Background Removal Control. The slider moves to the lighter or darker area of the Background Removal Control bar.

Sharpness

The Sharpness Control specifies the sharpness setting that the scanner uses when the product scans your original. Sharpness enhances the edges of the original so that faint or fine text and graphics are reproduced more sharply. Adjust the amount of sharpness by touching the arrows on the Sharpness Control bar.

Density

The Density Control allows you to determine the contrast and brightness of your copy. Touch the arrows on the Density Control, and move the slider to the lighter or darker area of the Density Control bar.

Desktop printing

When the drivers are installed, the product can function as a network printer. Print jobs can be sent to the product from any software program. This chapter addresses the following topics: printing from the software printing both sides of paper (duplexing) using job retention
Printing from the software
This section provides the basic instructions for printing using special features such as duplexing and stapling.

PRINTING ON BOTH SIDES

Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on FINISHING tab. Select PRINT ON BOTH SIDES. PS: Click on ADVANCED tab. Select PAPER/OUTPUT, PRINT ON BOTH SIDES. Mac Click on FILE, PRINT. Choose LAYOUT from the pop-up menu. Select PRINT ON BOTH SIDES. Mac OS X Click on FILE, PRINT. Choose DUPLEX from the pop-up menu. Select PRINT ON BOTH SIDES.

PRINTING BOOKLETS

Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on FINISHING TAB. Select PRINT ON BOTH SIDES, BOOKLET PRINTING TYPE from the drop-down menu. PS: See the program Help files for information. Mac Click on FILE, PRINT. Choose LAYOUT from the pull-down menu. Select PRINT ON BOTH SIDES. Choose PLUG-IN PREFERENCES. Check PRINT-TIME FILTERS. Check BOOKLET. Press SAVE SETTINGS. Choose BOOKLET PRINTING. Check FORMAT BOOKLET. Select the PAPER SIZE from the pull-down menu. Mac OS X Not available.
ADDING A COVER TO A BOOKLET
Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on PAPER TAB. Check the USE DIFFERENT PAGE FOR FIRST PAGE box. Select PAPER SIZE, PAPER SOURCE, and PAPER TYPE. PS: See the program Help files for information. Mac See the program Help files for information. Mac OS X Not available.

SADDLE STITCHING

Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on FINISHING TAB. Select STAPLE. Select SADDLE STITCH. Selecting SADDLE STITCH ensures that the document is folded. Click on the DESTINATION TAB. Choose BOOKLET BIN. PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, OUTPUT DESTINATIONS, SADDLE STITCH. Mac See the program Help files for information. Mac OS X Not available.

STAPLING DOCUMENTS

Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on FINISHING TAB. Select STAPLE. PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, OUTPUT DESTINATIONS, STAPLER. Mac Click on FILE, PRINT. Choose LAYOUT from the pull-down menu. Select PRINT ON BOTH SIDES. Choose OUTPUT OPTIONS from the pop-up menu. Select the STAPLER OPTION from the pull-down menu. Mac OS X Click on FILE, PRINT. Choose FINISHING from the pop-up menu. Select the STAPLER OPTION from the pull-down menu.
PRINTING MULTIPLE PAGES PER SHEET
Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on FINISHING TAB. Select Number of PAGES PER SHEET (up to 16). PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, PAGES PER SHEET. Click CHANGE PAGES PER SHEET SETTING. Select number per sheet (page orientation). Mac Click on FILE, PRINT. Choose LAYOUT from the pull-down menu. Select number of PAGES PER SHEET from the pull-down menu. Mac OS X Same as Mac above.

PRINTING WATERMARKS

Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on EFFECTS TAB. Select a predefined Watermark from the dropdown menu or Click EDIT to make changes, delete or create a new Watermark. PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, WATERMARK. Click on CHANGE WATERMARK SETTINGS SPECIFY WATERMARK, repeat for Font, Size, Angle, Style and Print Watermark. Mac Click on FILE, PRINT. Choose WATERMARK/OVERLAY from the pull-down menu. Select a predefined Watermark or select Custom from the TEXT pull-down menu, and type the watermark text in the box below the pull-down menu. Mac OS X Not available.
SELECTING PAPER SIZE, SOURCE, OR TYPE
Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on PAPER TAB. Select PAPER SIZE, SOURCE OR TYPE from the drop-down menus. PS: Click on ADVANCED TAB. Select PAPER/OUTPUT, SIZE AND SOURCE. Mac Paper Size Click on FILE, PAGE SETUP. Choose a size from the PAPER SIZE pull-down menu, and then click OK. Click on FILE, PRINT. Paper Source or Paper Type Click on FILE, PRINT. Select the paper type or source from the PAPER SOURCE pull-down menu. Mac OS X Paper Size Click on FILE, PAGE SETUP. Choose a size from the PAPER SIZE pull-down menu, and then click OK. Click on FILE, PRINT. Paper Source or Paper Type Click on FILE, PRINT. Select PAPER FEED from the pull-down menu. Select the paper type or source from the pull-down menu.

USING QUICK COPY, PROOF AND HOLD, STORED JOBS
Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on DESTINATION TAB. Click on OPTIONS. Select QUICK COPY, PROOF AND HOLD OR STORED JOB. Enter Job Name. Go to Printer. PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, JOB RETENTION. Click in the CHANGE JOB RETENTION SETTING select QUICK COPY or PROOF AND HOLD. Select USER NUMBER. Mac Click on FILE, PRINT. Select JOB RETENTION from the pull-down menu. Selection QUICK COPY, PROOF AND HOLD, or STORED JOB from the pull-down menu. Enter User Name and Job Name. Go to printer. Mac OS X Click on FILE, PRINT. Select JOB RETENTION from the pull-down menu. Selection QUICK COPY, PROOF AND HOLD, or STORED JOB from the pull-down menu. Enter User Name and Job Name. Go to printer.

PRINTING PRIVATE JOBS

Windows Click on FILE, PRINT, PROPERTIES. PCL: Click on DESTINATION TAB. Click on OPTIONS. Select PRIVATE JOB. Enter Job Name and PIN. PS: Click on ADVANCED TAB, DOCUMENT OPTIONS, PRINTER FEATURES, JOB RETENTION. Click the CHANGE JOB RETENTION SETTING. Select PRIVATE JOB, USER and PIN NUMBER. Mac Click on FILE, PRINT. Select JOB RETENTION from the pull-down menu. Select PRIVATE JOB from the pull-down menu. Enter User Name, Job Name, and PIN. Mac OS X Not available.
RELEASING PRIVATE PRINT JOBS, QUICK COPY, PROOF AND HOLD, AND STORED JOBS AT THE PRODUCT
PRIVATE PRINT JOBS 1 Touch Menu. 2 Scroll to Retrieve Job and touch OK. 3 Scroll to the username of the job to print and touch OK. 4 Scroll to the jobname of the job to print and touch OK. 5 Scroll to Print and touch OK. 6 If a lock symbol appears to the right of PRINT, the job is PIN Protected. Using the numeric keypad, select the four-digit PIN entered in the driver. As each number is entered, the number changes to an *. Touch OK when finished. 7 Using the numeric keypad, select the number of copies you want to print and touch OK.
Printing both sides of paper (duplexing)
You can set the product to print automatically on both sides of the paper. CAUTION Never try to print on both sides of labels, envelopes, or paper heavier than 199 g/m 2 (53 lb). Damage to the product or a jam can result. Load paper for duplexing. Select the Print on both sides option from the program or driver. See PRINTING ON BOTH SIDES on page 45. If you cannot select this option from one of those locations, set it at the control panel. (In the Configure Device menu, select the Printing menu, touch Duplex, and select ON.) Set the Binding and Orientation options from the Print dialog box, if possible. If not, set them from the control panel. See Layout options for printing both sides of paper on page 56 for more information.

You can usually select the stapler through your program or driver, although some options might be available only through the driver. See STAPLING DOCUMENTS on page 48 or SADDLE STITCHING on page 47. Where and how you make selections depends on your program or driver. If you cannot select the stapler from the program or driver, select the stapler from the product control panel.
Touch Copy Settings. At the Staple menu, touch Corner or Edge, depending on where you want the documents stapled, and then touch OK. If you selected Booklet from the Copies per Page menu, your stapling options are None, One, Two or Center staples. The page icon on the right side of the touch screen shows the position of the staple.
3 Open the stapler unit door. Slide the stapler unit toward you. Turn the large green knob until the blue dot appears in the window of the stapler unit. Turn the small green knob at the top of the stapler unit counterclockwise until the staple cartridge moves to the left of the stapler unit.

CAUTION

The blue dot must appear in the window of the stapler unit before you remove the staple cartridge. If you try to remove the staple cartridge before the blue dot appears in the window, you could damage the finisher.
On the empty staple cartridge, squeeze the tabs together and pull the empty cartridge out. Insert the new staple cartridge so that it locks into place. Slide the stapler unit into the finisher. Close the stapler unit door.

Making booklets

You can gain access to the booklet-printing feature through some programs, such as desktop publishing programs. Refer to the user guide that came with your program for information on making booklets. If you are using a program that does not support booklet making, you can create booklets using your HP drivers. Note HP recommends that you use your program to prepare and preview your document for printing, then use your HP driver to print and saddle stitch your booklet. There are three main steps to creating a booklet from your driver: Preparing your booklet: Arrange the pages on a sheet (booklet imposition) to create a booklet. You can impose your document from your program or use the booklet-printing feature in your HP driver. (See PRINTING BOOKLETS on page 46.) Adding a cover: Add a cover to your booklet by selecting a different first page using a different paper type. You can also add a cover of the same paper type as your booklet. Booklet covers must be the same size as the rest of the sheets. However, the covers may be a different weight from the rest of the booklet. (See ADDING A COVER TO A BOOKLET on page 47.) Saddle stitching: Paper must be fed into the product short edge first. The finisher staples the center of your booklet (saddle stitching). If your booklet is only one sheet of paper, the finisher will fold the sheet, but not staple it. If the booklet consists of more than one sheet of paper, the finisher will staple and then fold up to 10 sheets per booklet. (See SADDLE STITCHING on page 47.) The booklet-printing feature of the multifunction finisher allows you to saddle stitch and fold booklets using the following paper sizes: A3 A4 Letter Legal Ledger See the multifunction finisher use guide at www.hp.com/support/lj9000 for detailed information on making booklets.

For more information on installing the printer maintenance kit, see the instructions that accompany it.

Product cleaning

To maintain print quality, clean the product thoroughly: every time you change the print cartridge whenever print-quality problems occur Clean the outside of the product with a lightly water-dampened cloth. Clean the inside with only a dry, lint-free cloth. Observe all warnings and cautions regarding the cleaning tasks. WARNING! Avoid touching the fusing area when cleaning the product. It can be HOT.
To avoid permanent damage to the print cartridge, do not use ammonia-based cleaners on or around the product except as directed.

To clean the paper path

1 Before you begin these steps, turn the product off (button out) and disconnect all cables. Open the front cover of the product, rotate the green lever downward to the unlocked position, and remove the print cartridge.
CAUTION To prevent damage to the print cartridge, use two hands when removing it from the product.
Note If toner gets on your clothes, wipe it off with a dry cloth, and wash your clothes in cold water. Hot water sets toner into fabric. With a dry, lint-free cloth, wipe any residue from the paper path area, the registration roller, and the print cartridge cavity. Replace the print cartridge.
Make sure the green lever is in the locked position. Close the front cover, reconnect all cables, and turn the product on (button in).
To clean the outside of the product
Clean the outside of the product if it is visibly marked. Use a soft, lint-free cloth dampened with water, or water and a mild detergent.
To clean the touch screen
Clean the touch screen when needed (fingerprints, dust build-up). Wipe the touch screen gently with a clean, water-dampened, lint-free cloth. CAUTION Use water only. Solvents or cleaners may damage the touch screen. Do not pour or spray water directly onto the touch screen.

To clean the glass

Clean the glass only if dirt is visible, or if you are experiencing a decrease in copy quality, such as streaking. Clean the glass surface by wiping it gently with a clean, slightly damp, lint-free cloth. Use an ammonia-based surface cleaner to dampen the cloth. CAUTION Do not pour or spray liquids directly onto the glass. Do not press hard on the glass surface (you could break the glass).

To clean the ADF

Clean the ADF only if visibly marked, or if you are experiencing a decrease in copy quality, such as streaking. 3 Lift the ADF. Locate the top and bottom ADF glass strips. Clean the glass strips by wiping them gently with a clean, slightly damp, lint-free cloth. Use an ammonia-based surface cleaner to dampen the cloth. Locate the white, vinyl ADF backing.
Locate the white, vinyl calibration strips.
Clean the ADF backing and the calibration strips by wiping them with a clean, slightly damp, lint-free cloth. Use an ammonia-based surface cleaner to dampen the cloth. Close the ADF.
If you are still experiencing a decrease in copy quality, you might need to clean the inside of the top ADF glass strip. CAUTION Clean this area only if you are experiencing copy defects such as streaks, and there is noticeable dust inside the glass strip. Cleaning this area frequently could introduce dust into the product. Open the ADF cover. Locate the latch that releases the back of the top ADF glass strip. Push the latch to the left, and pull down to expose the inside of the glass strip. Gently wipe the glass with a dry, lint-free cloth.
Use dry cloth only in this area. Do not use solvents, cleaners, water, or compressed air. Doing so could severely damage the product. 4 Pull up on the latch to return the glass strip to its normal position. Close the ADF cover.

To clean the ADF rollers

You can clean the rollers in the ADF if you are experiencing misfeeds or if your documents are skewed as they go through the ADF. 1 Open the ADF.
Clean the rollers only if you are experiencing misfeeds or skewing problems, and there is noticeable dust on the rollers. Cleaning the rollers frequently could introduce dust into the product. Locate the rollers near the glass strips. Wipe the rollers gently with a clean, water-dampened, lint-free cloth.
Do not pour water directly onto the rollers. Doing so may damage the product. 4 Close the ADF.

Open the ADF cover.

Locate the rollers. Wipe the rollers with a clean, water-dampened, lint-free cloth.
Do not pour water directly onto the rollers. Doing so may damage the product. 8 Close the ADF cover.

Specifications

Paper specifications
HP LaserJet products produce excellent print quality. This product accepts a variety of media, such as cut-sheet paper (including recycled paper), envelopes, labels, transparencies, and custom-size paper. Properties such as weight, grain, and moisture content are important factors affecting product performance and output quality. The product can use a variety of paper and other print media in accordance with the guidelines in this manual. Paper that does not meet these guidelines may cause the following problems: poor print quality increased jams and multiple-sheet feeds premature wear on the product, requiring repair For best results, use only HP-brand paper and print media. Hewlett-Packard cannot recommend the use of other brands. Because they are not HP products, HP cannot influence or control their quality. It is possible for paper to meet all of the guidelines in this manual and still not produce satisfactory results. This might be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which HP has no control. Before purchasing a large quantity of paper, make sure it meets the requirements specified in this use guide and in the print media Guide. Always test paper before purchasing a large quantity. For more information, see www.hp.com/go/ljpaper.

Web access feature

Using the Web access feature
The product comes equipped with a Web access feature. The Web access feature allows you to obtain information about the product, including: control panel messages supplies levels and ordering tray configuration product control panel menu configurations product configuration page product Event Log product usage (types of print jobs) network configuration and management e-mail alerts You can also use the Web access feature to perform the print job management functions that would usually be done at the product control panel. These functions include: changing product settings changing product configuration canceling print jobs
To gain access to the Web access feature
Note To use the Web access feature, you must have an IP-based network and a Web browser. In your Web browser, type the IP address assigned to the product. For example, if the product IP address is 192.1.2.3, you would type this address: http://192.1.2.3 For more information about the Web access feature, see the online hp embedded web server for hp LaserJet printers users guide available at www.hp.com/support/lj9000.
Numerics 3000-sheet stacker features 59 ordering 14 paper sizes supported 83 3000-sheet stapler/stacker loading staples 61, 65 locating 16 ordering 14 paper sizes supported 83 saddle stitching booklets 47 stapling documents 48, 60 A accessories locating 16 ordering 5, 14 paper sizes supported 82 acoustical specifications 92 ADF (automatic document feeder) capacity 12 cleaning 75 loading 36 locating 16 paper sizes supported 82 rollers, cleaning 78 adhesive envelopes 89
adhesive labels printing 17 specifications 88 agreements, service 5 Assistant, Support 5 Attention LED 29, 30 authorized dealers 5 automatic document feeder (ADF) capacity 12 cleaning 75 loading 36 locating 16 paper sizes supported 82 rollers, cleaning 78 B background shading, troubleshooting 87 base memory 13 bins capacities 82 locating 16 paper sizes supported 82 selecting 41 booklets creating 67 imposition 67 printing options 46 saddle stitching 47
books, copying 41 both sides copying on 41 printing on 19, 45, 55 brightness, copy settings 30, 42 C canceling jobs 31 capacity accessories 83 ADF (automatic document feeder) 12 bins 82 cartridges 14 finisher, multifunction 14 trays 81 card stock specifications 90 cartridges, print authentication 69 features 13 life expectancy 69 ordering 14 removing 72 cartridges, staple 14 circuit capacity requirements 93 cleaning 71 clothing, washing toner off 72 collating copies 41 color documents 35 contrast, copy settings 30, 42
control panel cleaning touch screen 74 error messages 26 features 28 help system 26 keys and lights 29 maintenance messages, resetting 70 navigating 32 setting custom paper size 25 setting page orientation 56 Web access feature 94 copying books 41 contrast, adjusting 42 control panel keys 30 control panel settings 33 double-sided 41 factory default settings 39 multitasking 38 settings, changing 40 covers, booklet 47, 67 curl, troubleshooting 87 custom paper sizes loading 24 supported 81 customer support online 3 US and Canada 6 D Data LED 29, 30 default settings for copying 39 for digital sending 37 restoring 30 density 43 digital sending 36

DIMMs expansion options 13 ordering 15 disk. See hard disk display, control panel cleaning 74 features 29, 32 doors, locating 16 dots per inch (dpi) 12 double-sided copying 41 printing 19, 45, 55 downloading firmware 3 dpi (dots per inch) 12 drivers included 13 settings 45 duplexer locating 16 paper sizes supported 82 duplexing copying 41 letterhead 19 printing 45, 55 duty cycle 12 E EIO cards, ordering 15 EIO hard disk. See hard disk electrical specifications 92, 93 e-mailing documents 36 energy consumption 91 Enhance key 30, 33 enlarging copies 30, 42 envelopes printing 17 sizes supported 81 specifications 89 environmental specifications 91
error messages 26 Ethernet cards, ordering 15 F Face-up bin locating 16 paper sizes supported 82 factory default settings for copying 39 for digital sending 37 restoring 30 FastRes 12 features control panel 28 printer 12 feeding problems ADF 78 troubleshooting media 87 file formats, digital sending 36 film, transparency 88 finisher, multifunction booklets, creating 67 ordering 14 paper sizes supported 84 using 63 firmware upgrades 3 first page out 12 Flash DIMMs, ordering 15 fonts, included 13 fraud hotline 69 front door, locating 16 fusing compatibility 86 G glass cleaning 74 loading originals on 36
graphical display, control panel cleaning 74 features 29, 32 gray backgrounds, troubleshooting 87 green LED 30 guidelines, paper 80, 86 H hard disk ordering 15 storing jobs 57 hardware repair 6 heavy paper specifications 90 held jobs features 57 releasing 54 storing 52 Help key, control panel 30 help system 26 HP-authorized dealers 5 HP customer support online 3 US and Canada 6 HP FastRes 12 HP fraud hotline 69 HP JetDirect print servers, ordering 15 HP Smart Compression 36 HP Support Assistant CD-ROM 5 humidity specifications 93 I Image modification 33 indicator lights 29 input trays capacities 81 loading 17 paper sizes supported 81 setting paper size 24 IP address 95
J jams, paper preventing 17 troubleshooting media 87 JetDirect print servers, ordering 15 job retention features 57 releasing jobs 54 storing 52 K keys, control panel 29 kit, maintenance installing 70 ordering 15 L labels printing 17 specifications 88 landscape orientation copying 40 printing 56 languages, printer 13 LEDs 29 left door, locating 16 letterhead loading 19 specifications 86 life expectancy, print cartridges 69 lights, control panel 29 loading documents for digital sending 36 staples 61, 65 Tray Tray Tray Tray 4 21
M maintenance agreements 5 maintenance kit installing 70 ordering 15 media card stock specifications 90 envelope specifications 89 label specifications 88 letterhead 19 loading 17 options, selecting 51 sizes supported 81 specifications 80, 86 transparency specifications 88 troubleshooting 86 types supported 85 memory base 13 ordering 15 storing print jobs 52, 57 Memory Enhancement technology (MEt) 13 menus, control panel 32 messages error and status 26 maintenance, resetting 70 microprocessor speed 12 misfeeds, ADF 78 multifeeds, ADF 78 multifunction finisher booklets, creating 67 ordering 14 paper sizes supported 84 using 63 multiple pages per sheet 49

HP LaserJet 9000mfp/9000Lmfp
The HP LaserJet 9000mfp/9000Lmfp transform your business communication processes by offering affordable high-performance, network appliances that provide robust printing, walk-up copying, document finishing and digital sending all in one machine. Improve productivity
Increase productivity, save space and reduce costs. Fast, reliable network printing, copying, color scanning and digital sending capabilities transform overall business communications, increase efficiencies and deliver the lowest total cost in its class. High-volume document finishing. Versatile paper finishing options include collating, stapling and booklet making with media up to 11 x 17 inches. Choice of print and copy speeds. The HP LaserJet 9000mfp and the HP LaserJet 9000Lmfp have the same features and benefits but offer a choice of print and copy speeds(HP LaserJet 9000Lmfp up to 40ppm and HP LaserJet 9000mfp up to 50 ppm) to better fit your business needs. Expanded optional software solutions work with the embedded digital sending features to simplify and speed up document handling and management. Send faxes over the Internet; process and route documents directly to multiple network folders and document management applications; enable user authentication for controlling usage of send-to-email/fax/folder and to track usage by device.

HP LaserJet experience

Best in class networking. HP knows network printing and has optimized each step of the process from the driver to the server to the network card, with your choice of Internet, LAN and wireless connections. Intelligent HP LaserJet printing. Specifically designed to work together, HP Smart printing technology1 takes advantage of the latest smart chip and HP LaserJet technology to keep costs down, deliver remote supplies management, and provide quality document production, every time.

Ease of use

Experience user-friendly technology that speeds up your office processes. Reduce walk and wait time by bringing multiple functions closer to the user, and with the intuitive touch-screen control panel, multiple walk-up operations are simple. Save time and resources. Through the Internet, receive e-mail status and service alerts, perform remote diagnostics, and take advantage of automated supplies ordering to streamline service and maintenance.
Using genuine HP supplies ensures availability of all HP printing features.
1. Embedded Web server sends e-mail alerts and allows remote printer and consumables monitoring 2. Robust finishing options with optional output devices (C8088A multifunction finisher shown) 3. High-capacity printing with 2,000-sheet input tray that supports custom media sizes 4. Two 500-sheet input trays support custom media sizes 5. 100-sheet multipurpose input tray holds letter, legal, executive, envelopes and tabloid media (16 to 58 lb) 6. Simple operation and setup with touch-screen graphical control panel 7. 100-sheet automatic document feeder 8. Integrated dual head 600 x 600 dpi color scanner with automatic paper size detection
HP LaserJet 9000mfp shown with optional multifunction finisher
Finishing options for the HP LaserJet 9000mfp/9000Lmfp Choose the finisher that is right for your business. Note: One finishing option must be ordered with the HP LaserJet 9000mfp/9000Lmfp.
3,000-sheet stacker (C8084A) Stacks and separates up to 3,000 sheets Provides quick, easy access to individual print jobs through automatic job offset Enables high-volume, unattended printing Allows you to produce more types of documents
3,000-sheet stapler/stacker (C8085A) Stacks up to 3,000 sheets, separated and stapled Features include high-capacity and multiposition stapling Provides quick, easy access to individual print jobs through automatic job offset Enables high-volume, unattended printing Allows you to produce more types of documents Delivers professionally-finished documents
Multifunction finisher (C8088A) Transforms the MFP into a document creation system, turning pages into ready-to-use booklets or stapled documents 1,000-sheet output capacity Multiposition stapling Job separation Saddle-stitch booklet production capability
Purchasing one product to handle your printing, scanning, copying and faxing is less expensive than purchasing four separate devices. The cost savings dont stop therethe HP LaserJet 9000mfp/9000Lmfp simplify your office environment by allowing you to manage, support and service fewer devices while reducing your outsourcing costs by bringing document production in-house.

Print With an eight-second first page out, multiple finishing options and print speeds up to 50 pages per minute, the HP LaserJet 9000mfp/9000Lmfp are excellent highperformance additions to your network printing fleet. Additional job retention features allow documents to be stored and printed as users need them, increasing the security of documents and reducing the need for pre-printed forms. Copy In addition to robust printing features, the HP LaserJet 9000mfp/9000Lmfp also come with a 100-sheet automatic document feeder, 8.5-second first copy out, dual head color scanner and electronic collation for quick and easy walk-up copying. Digital sending Embedded send-to-email allows users to convert paper documents to PDF, JPEG, TIFF and MTIFF e-mail attachments and send to any e-mail address in a few easy steps. Optional digital sending software enables additional functionality such as user authentication and send-to-LAN and Internet fax servers, network folders and workflow applications. Once you discover the benefits of digital sending, you may never use an analog fax again. Fax But in the event that your business needs analog fax capabilities, weve got you covered. With our easy-to-use optional analog fax accessory your HP LaserJet 9000mfp/9000Lmfp will send and receive analog faxes. Smart components The HP Smart print supplies1 are activated every time you put an HP Smart print cartridge in. Each HP Smart print cartridge features its own Smart chip to help measure and report toner levels and provide usage information. The HP Smart print cartridge, MFP and software are designed to work togetherallowing you to monitor your current supplies, order new supplies and print successfully every time. Management The HP LaserJet 9000mfp/9000Lmfp incorporate sophisticated hardware and software features to make device management scalable to meet your business needsfrom a critical single device to your complete network of connected peripherals: HP Web Jetadmin enables remote installation, configuration, diagnostics and proactive management for all your network peripherals from a common Web browser. Financing, service and support With flexible acquisition, maintenance and service options, you can integrate the HP LaserJet 9000mfp/9000Lmfp into your environment in the way that makes the most sense for your business. Whether you choose to work with HP or one of our handpicked MFP Value Incentive Partners (VIPs), you can feel confident that you will receive best-in-class service and support that will meet your business needs. If you choose to work with HP, included with the HP LaserJet 9000mfp/9000Lmfp is a one-year next-day onsite warranty that includes phone support backed by award winning HP Customer Care and HP Instant Support for Printers an e-service that provides self-help and troubleshooting information via the Web. Each HP LaserJet 9000mfp/ 9000Lmfp comes standard with an installation package that includes delivery to the worksite, complete printer installation and an orientation to the MFP features. You also have the choice to upgrade any of your installation, service and support options. If you choose to work with one of our pre-selected and dependable VIP partners, you will have the same access to flexible and customizable service and support solutions to meet your needs. Our VIP partners are uniquely qualified to deliver exceptional service, coupled with the knowledge and expertise to help you optimize your printing and copying environment. In addition, both HP and our VIP partners can provide you with a variety of procurement and management options. Everything from outright purchases, leasing, financing and payment options, including pay-per-page and monthly payment programs. You can also choose from a menu of optional services including outsourcing your entire print infrastructure, consulting, integration and project management.

Technical specifications

Print Print speed First page out Print resolution Print languages Print technology Duty cycle Scan Scan speed Scan resolution (color & monochrome) Scan size Scan features Copy Copy speed First copy out Copy resolution Reduction/enlargement Copy features
HP LaserJet 9000Lmfp (Product number: Q2622A) VIP U.S. resellers only (Q2623A)
HP LaserJet 9000mfp (Product number: C8523A) VIP U.S. resellers only (Q2458A)
Up to 50 ppm 8 seconds 600 x 600 dpi HP PCL 5e, HP PCL 6, Postscript Level 3 emulation print drivers, PCL 45/Postscript 35 on board, Addition 101 Postscript 3 (downloadable soft fonts) HP FastRes 1200 (1200 dpi quality), Resolution Enhancement technology (REt) 300,images per minute 600 x 600 ppi optical resolution scanner Scanner glass supports any media up to 11 x 17 inches Color and black and white scanning, embedded send-to-email, keyboard and numeric keypad, send and print job overlap, optional HP MFP Digital Sending Software (DSS) 3.0--Secure Access, HP DSS 3.0--Communications, HP DSS 3.0--Workflow, HP DSS 3.0--Secure Workflow and HP AutoStore Up to 50 copies per minute 8.5 seconds from automatic document feeder 600 x 600 ppi optical resolution color scanner 25400% (from glass/flatbed), 25200% (from ADF) CCD flatbed color scanner integrated into top coverany media up to 11 x 17 inches with media sensing capability, straight through paper path, face down input for single side scan, dual-head single-pass scanning with electronic collation, scan ahead and interrupt capability for multitasking, reduce/enlarge (with page size presets), image quality enhancements, multiple pages on a single sheet 100-sheet ADF supports all standard and custom media sizes from 5.8 x 8.2 inches to 11 x 17 inches Two-sided printing and copying standard Tray one: 100-sheet multipurpose tray, tray two and three: 500-sheet input tray (supports custom sizes), tray four: 2,000-sheet input tray (supports custom sizes) Copier, bond, special application and recycled media, transparencies and labels Letter, legal, executive, tabloid (11 x 17 in), envelopes Tray one: 16 to 58 lb, trays 2, 3 and 4: 16 to 53 lb, automatic duplexer unit: 16 to 53 lb 128 MB RAM (upgradable to 384 MB RAM) 300 MHz IEEE 1284-compliant parallel port, HP Jetdirect 615n (EIO) internal print server for Ethernet 10/100Base-TX in EIO slot, hard disk in EIO slot copy card in EIO slot HP Fast Infrared (FIR), HP Jetdirect (EIO) internal print servers, external print servers and connectivity card for USB/serial/LocalTalk 20 GB 32 x 29.8 x 48 inches 76 x 45 x 64 inches 305 lb (without print cartridge) Up to 40 copies per minute

Up to 40 ppm

Paper handling Automatic Document Feeder (ADF) Automatic duplexer unit Media handling Media types Media sizes Weights Memory Processor Connectivity standard Connectivity optional Hard drive Dimensions (w x d x h) Printer Maximum Weight Whats in the box
HP LaserJet 9000Lmfp printer, power cord, HP Smart print cartridge1, printer documentation, HP LaserJet 9000mfp printer, power cord, HP Smart print cartridge1, printer documentation, printer software CD-ROM, control panel overlay, end-user training CD printer software CD-ROM, control panel overlay, end-user training CD

Ordering information

Recommended system requirements Compatible with Microsoft Windows 95, 98, Me, NT 4.0, 2000, XP; IBM OS/2 version 3.0 or greater (available from the Web); Apple Mac OS 7.5 or greater; Linux (available from the Web); AutoCAD 50 to 91 F (10 to 32.5 C) 15 to 80% RH non-condensing 10 to 80% RH non-condensing 59 dB(A) 7.1 B(A) 100 to 240 VAC ( 10%), 50/60 Hz ( Hz) 1040 watts maximum UL listed to UL 1950: third edition CDRH approved to 21CFR Ch.1, Subch. J; Canada CUL certified to CSA 22.2 No. 950: 1995 Compliant with: USA, FCC rules; Canada, EMC Class B requirements One-year next-day onsite warranty (C8523A & Q2622A) 90 day parts only (VIP U.S. reseller (Q2458A & Q2623A) To locate a VIP reseller in your area, call 1-800-490-4847.
Product number HP product Q2622A HP LaserJet 9000Lmfp Multifunction Printer Q2623A HP LaserJet 9000Lmfp Multifunction Printer (VIP U.S. resellers only) C8523A HP LaserJet 9000mfp Multifunction Printer Q2458A HP LaserJet 9000mfp Multifunction Printer (VIP U.S. resellers only) MFP part numbers do not include required output devices or required installation. U2013E Standard installation U2014E Installation and network configuration Service and support H7685E HP Care Pack, 3-year next-day onsite H7690E HP Care Pack, 3-year same-day onsite H7693E HP Care Pack, 3-year 24 x 7 onsite Supplies Print cartridges C8543X HP LaserJet Smart print cartridge1, 30K pages2 Media For compatible media visit www. hp.com/go/everydaypapers or call 1-800-477-5010. Paper handling and accessories C8084A HP 3,000-sheet Stacker C8085A HP 3,000-sheet Stapler/Stacker C8088A HP 1,000-sheet Multifunction Finisher C8091A HP Staple Cartridge for the 3,000-sheet Stapler/Stacker C8092A HP Staple Cartridge for the 1,000-sheet Multifunction Finisher Q1314A HP MFP Analog Fax Accessory Maintenance kits C9152A HP Printer Maintenance Kit (110v) after 350,000 pages C9153A HP Printer Maintenance Kit (220v) after 350,000 pages Memory C8530A 8 MB Flash DIMM C7845A 32 MB SDRAM DIMM C9147E 16 MB Flash DIMM Q1887A 64 MB SDRAM DIMM C7843A 16 MB SDRAM DIMM C9121A 128 MB SDRAM DIMM Software T1929AA HP Digital Sending Software3.0 Secure Access T1930AA HP Digital Sending Software3.0 Communications T1931AA HP Digital Sending Software3.0 Workflow T1935AA HP Digital Sending Software3.0 Secure Workflow NOB 1296A HP AutoStore License Pack NOB 8535A HP AutoStore 1 LTU For license packages please visit www.hp.com/go/digitalsend. Network J3110A HP Jetdirect Internal Print Server, Ethernet (10Base-T) J3111A HP Jetdirect Internal Print Server, Ethernet (10Base-T, 10Base2) and LocalTalk J4167A HP Jetdirect Internal Print Server, Token Ring J6057A HP Jetdirect Internal Print Server, Ethernet/Fast Ethernet (10/100Base-TX) J6058A HP Jetdirect 680n 802.11b Wireless Internal Print Server 1 Using genuine HP supplies ensures availability of all HP printing features. 2 Based on 5% average page coverage.

Environmental ranges Recommended operating temperatures: Recommended operating humidity: Storage humidity: Acoustics Sound pressure: Sound power: Power requirements Input voltage: Power consumption Power certification Safety certification: Electromagnetic compatibility: ENERGY STAR compliant (HP 9000mfp only) Warranty
HP recommends Microsoft Windows XP Professional for mobile computing.
Microsoft, Windows and Windows NT are U.S. registered trademarks of Microsoft Corporation. Linux is U.S. registered trademark of Linus Torvalds. Energy Star and the Energy Star logo are U.S. registered marks of the United States Environmental Protection Agency. 2003, 2004 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
For more information visit our website at www.hp.com/go/mfp

5980-5943ENUC, 7/20/2004