HP Officejet 4250 ALL-IN-ONE
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HP Officejet 4250 ALL-IN-one Printer, size: 6.6 MB
HP Officejet 4250 ALL-IN-one Officejet 4255/4256 Manual（simplified ）
HP Officejet 4250 ALL-IN-one Officejet 4200 Series All-in-one - Setup Poster
HP Officejet 4250 ALL-IN-ONE
User reviews and opinions
|alexrait1||9:27am on Wednesday, October 27th, 2010|
|broke down after 3 months of low usage This printer has been a great disappointment. I used it rarely but it broke after 3 months.|
|Jdon||2:48am on Wednesday, June 30th, 2010|
|More life from a toner cartridge. Last week, my color cartridges reached 2000 pages each and stopped printing. Great Color and B&W Printer - Paid $250.00 at Staples This is a great color laser for no money. I bought mine six months ago from Staples for $250. Great Color and B&W Printer - Paid $250.00 at Staples This is a great color laser for no money. I bought mine six months ago from Staples for $250.|
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ii hp officejet 4200 series
set tone or pulse dialing. adjust the ring volume. adjust the phone line monitor volume. forward faxes to another number. edit or cancel fax forwarding. change the answer ring pattern (distinctive ringing) redial a busy or unanswered number automatically set automatic reduction for incoming faxes. use error correction mode. set the fax speed. use caller ID. block junk fax numbers. set backup fax reception. set the country and language. reprint the faxes in memory. stop faxing.
print from your computer. 71
print from a software application Windows users. Macintosh users. set printing options. Windows users. Macintosh users. stop a print job.
order supplies. 75
order media. 75 order print cartridges. 75 order other supplies. 75
maintain your hp officejet. 77
clean the glass. clean the white strip. clean the exterior. work with print cartridges. check the ink levels. print a self-test report. handle the print cartridges. replace the print cartridges. use a photo print cartridge. use the print cartridge protector. align the print cartridges. clean the print cartridges. clean the print cartridge contacts. replace the telephone cord. restore factory defaults. set the scroll speed. set the prompt delay time. 91
set the language and country/region.91 self-maintenance sounds.92
hp officejet 4200 series support. 93
get support and other information from the Internet hp customer support. call in North America during warranty. call elsewhere in the world. call in Australia post-warranty. prepare your hp officejet for shipment. duration of limited warranty. warranty service. warranty upgrades. returning your hp officejet for service. hewlett-packard limited global warranty statement paper specifications. paper-tray capacities. automatic document feeder paper capacity paper sizes. print margin specifications. fax specifications. scan specifications. physical specifications. power specifications. environmental specifications. environmental product stewardship program. regulatory notices. declaration of conformity. declaration of conformity.93.93. 94. 94.96.96
10 warranty information. 99
.126.96.36.199.100.103.103.104.188.8.131.52.184.108.40.206.220.127.116.11.18.104.22.168. 123. 123. 124. 124.125.125. 126. 126. 127.128
11 technical information. 103
12 fax setup.117
faxing from a DSL line. faxing with a PBX phone system or an ISDN line. how to tell if the following instructions apply to you. how to choose the right fax setup for your office. select your fax setup case from this table. case A: separate fax line (no voice calls received). how your hp officejet will answer fax calls. case B: faxing with a distinctive ring service on the same line. how your hp officejet will answer fax calls. case C: shared voice/fax line. hp officejet 4210 series (with no handset). hp officejet 4250 series (with handset). case D: fax line shared with PC modem (no voice calls received). how your hp officejet will answer fax calls. case E: shared voice/fax line with PC modem.
9 Scan Picture: use this feature to scan an image and display it in the HP Gallery. Scan document: use this feature to scan text and display it in the selected destination text editing software program. Make Copies: use this feature to make a copy in black and white or color. Send Fax: use this feature to open the fax dialog box so you can enter the appropriate information and then send your fax. HP Gallery: use this feature to display the HP Gallery to view and edit images. More Applications: use this feature to select other applications on your computer. HP on the Web: use this feature to select an HP website. HP Help: use this feature to select a source for help with your HP Officejet. Settings: use this feature to change device settings.
open the hp photo and imaging director using Macintosh OS 9 In Macintosh OS 9, the HP Director is launched automatically during the HP Image Zone software installation, and the HP Director appears as an alias on the desktop. Use one of the following methods to launch the HP Director. ! ! Double-click the HP Director alias on the desktop. Double-click HP Director in the Applications:Hewlett-Packard:HP Photo and Imaging Software:HP Director folder.
The HP Director displays only the buttons that pertain to the selected device. For more information, see the onscreen hp image zone help that came with your software. The following graphic shows some of the features available through the HP Director for Macintosh OS 9. Consult the legend for a brief explanation of specific features. Note: The HP Director graphic below might appear differently on your computer. The HP Director is customized based upon the HP device that is selected. If your device is not equipped with a particular feature, then the icon for that feature will not display in the HP Director on your computer. Some HP devices might show additional buttons than shown below.
Scan Picture: use this feature to scan an image and display it in the HP Gallery. Scan document: use this feature to scan text and display it in the selected destination text editing software program. Select Device: use this pull-down list to select the HP device you want to use. Make Copies: use this feature to make a copy in black and white or color. Send Fax: use this feature to open the fax dialog box so you can enter the appropriate information and then send your fax. HP Gallery: use this feature to display the HP Gallery to view and edit images.
scan an original
Load your original face down and top first in the document feeder tray. See load originals. Press Scan. A Scan menu appears, listing your existing scanning destinations. The default destination is whichever one you selected the last time you used this menu. Select the destination by pressing " or !, or by pressing the Scan button repeatedly. Press Start Black or Start Color.
! To stop scanning, press Cancel on the front panel.
use the fax features
Using your HP Officejet, you can send and receive faxes, including color faxes. You can set up speed dials to send faxes quickly and easily to frequently used numbers. From the front panel, you can set a number of fax options, such as resolution. This section contains the following topics: send a fax on page 38 set the answer mode on page 44 receive a fax on page 47 use the attached handset (hp officejet 4250 series only) on page 50 set the fax header on page 51 enter text on page 52 enter a phone number on page 52 print reports on page 53 set up speed dialing on page 55 change fax resolution and lighter/darker settings on page 58 set fax options on page 60 reprint the faxes in memory on page 68 stop faxing on page 68
You should explore the HP Director that comes with your HP Officejet to take full advantage of all of its features. Using the HP Director, you can do these tasks and more that are not available through the front panel of your HP Officejet. For more information, see the onscreen hp image zone help that came with your software.
send a fax
Using the front panel, you can send a black-and-white or color fax from your HP Officejet. This section contains the following topics: enable fax confirmation on page 38 send a basic fax on page 39 send a color original or photo fax on page 39 send a fax using speed dials on page 40 send a fax using redial on page 41 schedule a fax on page 41 cancel a scheduled fax on page 42 send a fax from memory on page 42 send a fax using monitor dialing on page 43 send a fax manually from a telephone on page 43
enable fax confirmation
If you need printed confirmation that your faxes are successfully sent, follow these instructions before sending any faxes. The default fax confirmation setting is Every Error. This means that your HP Officejet prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether an item was successfully sent appears briefly on the front panel display after each transaction. To have a confirmation printed for every fax, follow these instructions. For more information, see generate reports automatically on page 53. Press Setup. Press 1, then press 1. This selects Print Report and then selects Automatic Reports Setup. Print Report 1: Automatic Reports Setup 2: Last Transaction 3: Fax Log 4: Speed Dial List 5: Self-Test Report 6: Caller ID Report * 7: Junk Fax Report * Automatic Reports Setup Every Error Send Error Receive Error Every Fax Send Only Off
enter a phone number
The following list provides tips for entering phone numbers. Use these instructions to enter speed dial phone numbers and the fax header number. Press the keypad number and wait for the cursor to automatically advance to the right, or press !. Tip: The cursor will automatically advance to the right after two seconds. To enter a three-second pause, press Redial/Pause.
To enter a symbol, such as *, press Symbols (*) repeatedly to scroll through the list of symbols. The following table represents the available symbols.
available description: symbols:
* () Provides the Dual Tone Multiple-Frequency (DTMF) tones assigned to the asterisk character. When auto-dialing, the HP Officejet enters a three-second pause in the number sequence. Displays a left or right parenthesis to visually separate numbers, such as area codes, for easier reading. These symbols do not affect dialing. When auto-dialing, W causes the HP Officejet to wait for a dial tone before continuing to dial. During auto-dialing, the R functions the same as the Flash button. Displays a plus symbol in the fax header. This symbol does not affect dialing
W R +
If you make a mistake, press " to clear it, and then make the correct entry. After you are done entering text, press OK to store your entries.
You can set up your HP Officejet to automatically print error reports and confirmation reports for each fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about your HP Officejet. By default, your HP Officejet is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the front panel display after each transaction. This section contains the following topics: generate reports automatically on page 53 generate reports manually on page 54
set up speed dialing
You can assign speed-dial entries to frequently used fax numbers. Use the onetouch speed dial buttons on the front panel to quickly send faxes. You can also press Speed Dial to scroll through and select from the list of speed-dial entries. The first 10 speed-dial entries are automatically saved to the 5 one-touch speed dial buttons on the front panel. When you create more than 5 speed-dial entries, 2 speed-dial entries will be assigned to a button. Press the one-touch speed dial button repeatedly to toggle between the numbers. For example, press the first one-touch button to toggle between speed-dial entries 1 and 6, press the second one-touch button to toggle between speed dial entries 2 and 7, and so on, through the fifth one-touch button. For information on using one-touch speed dial buttons, see send a fax using speed dials on page 40. We recommend that you use the HP Director to set up speed-dial settings; however, you can also use the front panel. You can quickly and easily set up speed-dial entries from your computer by using the HP Director. For more information, see the onscreen hp image zone help that came with your software. This section contains the following topics: create individual speed-dial entries on page 56 add group speed-dial entries on page 56 update speed-dial entries on page 57 delete speed-dial entries on page 57 fax
create individual speed-dial entries
You can create speed-dial entries for fax numbers that you use frequently. Press Setup. Press 2, then press 1. This selects Speed Dial Setup and then selects Individual Speed Dial. Speed Dial Setup 1: Individual Speed Dial 2: Group Speed Dial 3: Delete Speed Dial
The first unassigned speed-dial entry appears on the display. 3 Press OK to select the displayed speed-dial entry. Tip: To select another empty entry, press " or !, and then press OK. 4 Enter the fax number to assign to that entry, and then press OK. The fax number can be up to 50 digits in length. Tip: To enter a pause in the fax number, press Redial/Pause. 5 Enter the name, and then press OK. The name is limited to 13 characters in length. For more information on entering text, see enter text on page 52. After Enter Another? appears, press 1 (Yes), if you want to set up another number, or press 2 (No) to exit.
add group speed-dial entries
This feature allows you create groups of up to 62 individual speed-dial entries so that you can send black-and-white faxes to specific groups of people with one speed-dial button. Note: You can only send black-and-white faxes to groups; color faxes and Very Fine resolution are not supported for group faxing. You can only assign previously entered speed-dial numbers to a group. Additionally, only individual speed-dial entries can be added; you cant assign a group to another group. Press Setup. Press 2, then press 2. This selects Speed Dial Setup and then selects Group Speed Dial. Speed Dial Setup 1: Individual Speed Dial 2: Group Speed Dial 3: Delete Speed Dial
adjust the ring volume
The HP Officejet provides four levels for adjusting how loud it will ring when there is an incoming fax or phone call. You can select Off, Low, Medium, or High. The default setting is Medium. 3 Press Setup. Press 3, then press 6. This selects Basic Fax Setup and then selects the Ring Volume. Press ! to select an option, and then press OK.
adjust the phone line monitor volume
The Phone Line Monitor Volume setting allows you to control the volume of the dial tones and fax tones. You can select Low, Medium, or High. The default setting is Medium. Press Setup. Press 3, then press 7. This selects Basic Fax Setup and then selects the Phone Line Monitor Volume. Press ! to select an option, and then press OK.
forward faxes to another number
Use the Fax Forwarding feature to forward your received faxes to another fax number. During the period you have Fax Forwarding enabled, your HP Officejet will not print received faxes. If a color fax is received, it will be forwarded in black-and-white. Press Setup. Press 3, then press 8. This selects Basic Fax Setup and then selects the Fax Forwarding Black Only. Press ! to select On, and then press OK. At the prompt, enter the number of the fax machine that will receive the forwarded faxes. Press OK. Fax Forwarding appears on the display.
edit or cancel fax forwarding
Once fax forwarding is enabled, you might need to change the number you are forwarding to or you might want to cancel your fax forwarding setup altogether. Follow the steps below to edit or turn off fax forwarding. 3 Press Setup. Press 3, then press 8. This selects Basic Fax Setup and then selects Fax Forwarding Black Only. Press ! to select Off, and then press OK. Tip: You can also cancel fax forwarding by pressing Cancel and then 2, when Fax Forwarding appears on the front panel display.
change the answer ring pattern (distinctive ringing)
Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number will have a different ring pattern, for example, single, double, and triple rings. If you connect your HP Officejet to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another to fax calls. We recommend that you request double or triple rings for a fax number. When the HP Officejet detects the specified ring pattern, it will answer the calls and receive the fax. If you do not have this service, use the default ring pattern, which is All Rings. 5 Verify that the correct Answer Mode setting is selected. For information, see set the answer mode on page 44. Press Setup. Press 4, then press 1. This selects Advanced Fax Setup and then selects Answer Ring Pattern. Press ! to scroll through these options: All Rings, Single Rings, Double Rings, Triple Rings, and Double & Triple. When the ring pattern that the phone company established for your fax number appears on the display, press OK. Note: If you do not have distinctive ringing service, use the default ring pattern, which is All Rings.
to add junk fax numbers Press Setup. Press 4, then press 8. This selects Advanced Fax Setup and then Junk Fax Numbers. Press ! to select Add, and then press OK. The most recently received Caller ID number appears on the display. Press " or ! to scroll through the list of Caller ID numbers, and then press OK to select a number to add to the list. If you want to add another number to the list, press 1 (Yes). Otherwise, press 2 (No). If you pressed 1, repeat steps 4 and 5 until you have finished adding Caller ID numbers to the list.
to delete junk fax numbers Press Setup. Press 4, then press 8. This selects Advanced Fax Setup and then Junk Fax Numbers. Press ! to select Delete, and then press OK. The first Junk Number appears on the display. Press " or ! to scroll through the list of numbers, and then press OK to delete the selected number from the list. If you want to delete another number from the list, press 1 (Yes). Otherwise, press 2 (No). If you pressed 1, repeat steps 4 and 5 until you have finished deleting numbers from the list.
set backup fax reception
Use the Backup Fax Reception feature to store received faxes in memory. For example, if your print cartridge runs out of ink while receiving a fax, the fax will be stored in memory. Then, once you have replaced the print cartridge, you can print out the fax. The front panel display notifies you when there are faxes in stored in memory that need to be printed. The front panel display notifies you when there are faxes stored in memory that need to be printed. By default, Backup Fax Reception is enabled. For information on printing faxes stored in memory, see reprint the faxes in memory on page 68. Note: If the memory becomes full, the HP Officejet overwrites the oldest, printed faxes. All unprinted faxes will remain in memory until they are printed or deleted. When the memory becomes full of unprinted faxes, the HP Officejet will not receive any more fax calls until the unprinted faxes are printed. To delete all faxes in memory, including the unprinted faxes, unplug your HP Officejet. Press Setup. fax Press 4, then press 7 or 9 (depends on your country/region). This selects Advanced Fax Setup and then Backup Fax Reception.
Press ! to select one of the following options: On: select this option to activate Backup Fax Reception. Off: select this option to turn off Backup Fax Reception. Press OK.
set the country and language
Usually, you set the language and country/region when you first set up the HP Officejet. However, you can change these settings at any time. Press Setup. Press 6, then press 3. This selects Preferences and then selects Set Language & Country/Region. Press 11 for English appears on the display. You can press ! to scroll through the available language or wait for them to display automatically. When you see the language you want, enter its two-digit number using the keypad. When prompted to confirm the language, press 1 for Yes or 2 for No. You are prompted with all the countries/regions for the selected language. You can also scroll through the countries/regions using " or !. Using the keypad, enter the two-digit number for the desired country/ region. When prompted, press 1 for Yes or 2 for No.
reprint the faxes in memory
Reprint Faxes in Memory enables you to reprint a fax stored in memory. The faxes are printed in reverse order with the most recently received fax printed first. Any time the HP Officejet begins printing a fax you do not need, press Cancel to stop it from printing. The HP Officejet begins printing the next fax in memory. Note: You will need to press Cancel for each stored fax in order to stop it from printing. Press Setup. Press 5, then press 4. This selects Tools and then selects Reprint Faxes in Memory. The faxes are printed from memory.
To stop a fax you are sending or receiving, press Cancel. To cancel a number your are currently dialing and bring up a dial tone, press Flash. Note: If the HP Officejet is already connected to the other fax machine and sending or receiving fax data, you must press Cancel to cancel the fax. Flash will not cancel a fax that is already in progress.
print from your computer
print Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology. You only need to change the settings manually when you change print quality, print on specific types of paper or film, or use special features. This section contains the following topics: print from a software application on page 71 set printing options on page 72 stop a print job on page 74
The HP Officejet can perform special print jobs such as printing borderless images, posters, and printing on transparency film. For more information on performing special print jobs, see the onscreen hp image zone help that came with your software.
print from a software application
Follow these steps to print from the software application that you used to create your document.
3 Load the paper tray with the appropriate paper. Form more information, see load paper and load originals on page 15. From your software applications File menu, select Print. Make sure that you select the HP Officejet. If you need to change settings, click the button that opens the Properties dialog box (depending on your software application, this button might be called Properties, Options, Printer Setup, or Printer), and then select the appropriate options for your print job by using the features available in the Paper/Quality, Finishing, Effects, Basics, and Color tabs. Note: When printing a photo, you must select options for the correct paper type and photo enhancement. See the hp image zone help that came with your computer for more information. 4 Click OK to close the Properties dialog box. The settings you select apply only to the current print job. To set print settings for all jobs, see set printing options on page 72. Click OK to begin your print job.
Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the Product being replaced. HP products, including each Product, may contain remanufactured parts, components, or materials equivalent to new in performance. HPs limited warranty for each Product is valid in any country/region or locality where the covered HP product is distributed by HP. Contracts for additional warranty service, such as on-site service, are available from any authorized HP service facility in countries/regions where the product is distributed by HP or by an authorized representative. 100 hp officejet 4200 series
limitations of warranty
TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FOR A PARTICULAR PURPOSE.
limitations of liability
To the extent allowed by local law, the remedies provided in this Limited Warranty Statement are the Customers sole and exclusive remedies. TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS LIMITED WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
This Limited Warranty Statement gives the Customer specific legal rights. The Customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country/region to country/region elsewhere in the world. To the extent this Limited Warranty Statement is inconsistent with local law, this Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Statement may not apply to the Customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may: Preclude the disclaimers and limitations in this Statement from limiting the statutory rights of a consumer (for example, the United Kingdom); Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or Grant the Customer additional warranty rights, specify the duration of implied warranties which the manufacturer cannot disclaim, or not allow limitations on the duration of implied warranties. FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND NEW ZEALAND, THE TERMS IN THIS LIMITED WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE MANDATORY STATUTORY RIGHTS APPLICABLE TO THE SALE OF THE COVERED HP PRODUCTS TO SUCH CUSTOMERS.
2 ! ! 3
Yes, I have a PC modem. No. Here is how to determine if you have a PC modem. If you answer Yes to any of the following questions, you are using a PC modem: Do you send and receive faxes directly to and from your computer programs through a dial-up connection? Do you use e-mail on your computer through a dial-up connection? Do you access the Internet from your computer through a dial-up connection? Please continue answering questions. Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on your HP Officejet? Yes, I have an answering machine. No. Please continue answering questions. Do you subscribe to a voice mail service through your phone company at the same phone number you will use for fax calls on your HP Officejet? Yes, I have a voice mail service. No. fax setup
4 ! ! 5 ! !
select your fax setup case from this table
Now that you have answered all of the questions about the equipment and services that share the phone line with your HP Officejet, you are ready to choose the best setup case for your office. From the first column in the following table, choose the combination of equipment and services applicable to your office setting. Then look up the appropriate setup case in the second column. Step-by-step instructions are included for each case later in this chapter. If you have answered all of the questions in the previous section and have none of the described equipment or services, choose None from the first column in the table.
other equipment/services sharing your fax line
None (You answered No to all questions.) Distinctive ring service (You answered Yes to question 1 only.) Voice calls (You answered Yes to question 2 only.) PC modem (You answered Yes to question 3 only.)
recommended fax setup
Case A: Separate fax line (no voice calls received) Case B: Faxing with a distinctive ring service on the same line Case C: Shared voice/fax line Case D: Fax line shared with PC modem (no voice calls received)
fax setup Voice calls and PC modem (You answered Yes to questions 2 and 3 only.) Voice calls and answering machine (You answered Yes to questions 2 and 4 only.) Voice calls, PC modem, and answering machine (You answered Yes to questions 2, 3, and 4 only.) Voice calls and voice mail service (You answered Yes to questions 2 and 5 only.) Voice calls, PC modem, and voice mail service (You answered Yes to questions 2, 3, and 5 only.)
Some of the icons are missing in the hp director (continued)
to uninstall from a Macintosh computer Disconnect the HP Officejet from your Macintosh. Double-click the Applications:HP All-in-One Software folder. Double-click HP Uninstaller. Follow the onscreen instructions. After the software is uninstalled, disconnect your HP Officejet, and restart your computer. To reinstall the software, insert the HP Officejet 4200 Series CD-ROM into your computers CD-ROM drive. Note: When reinstalling the software, follow the instructions in the Setup Poster. Do not connect the HP Officejet to your computer until after you have completed the software installation. 7 On the desktop, open the CD-ROM, double-click hp all-in-one installer, and follow the instructions that appear.
The fax wizard does If the fax wizard does not start automatically, launch the fax wizard as follows: not start 1 Start HP Director in the Hewlett-Packard folder on the Windows Start menu. 2 The registration screen does not appear The Digital Imaging Monitor does not appear in the Task Tray Click the Settings menu, and select Fax Settings and Setup and then Fax Setup Wizard.
If you wish to register your HP Officejet but the registration wizard does not automatically appear, launch the Product Registration program in the HP folder on the Windows Start menu. If the Digital Imaging Monitor does not appear in the Task Tray, wait several minutes. If it still doesnt appear, click HP Director to check whether or not essential icons are there. For more information, see Some of the icons are missing in the HP Director on page 140. The Task Tray normally appears in the lower-right corner of the Windows desktop.
HP Digital Imaging Monitor icon
hardware installation troubleshooting troubleshooting Use this section to solve any problems you might encounter while installing the HP Officejet hardware.
I received a message on the front panel display to attach the front panel cover
This might mean the front panel cover is not attached, or it is attached incorrectly. Make sure that you attach the cover as described below and that it is firmly in place. 1 Insert the front-panel cover tabs into the slots on the top of the device.
Snap the front-panel cover down firmly on both front corners. Make sure it is even with the device. Make sure all the buttons can move freely.
The Rings to Answer feature might not be set to answer after the appropriate number of rings for your office setup. If you have a voice mail service at the same phone number you use for fax calls, you must receive faxes manually, not automatically. For information on how to receive faxes manually, see receive a fax manually from a phone on page 48. If you have a PC modem on the same phone line with your HP Officejet, check to make sure that the modems software is not set to receive faxes automatically. Modems with this auto fax receive feature turned on will take over the phone line to receive all incoming faxes, which will prevent the HP Officejet from receiving fax calls. If you have an answering machine on the same phone line with your HP Officejet, you might have one of the following problems: Your outgoing message might be too long or too loud to allow the HP Officejet to detect fax tones, and the calling fax machine might disconnect. Your answering machine might not have enough quiet time after your outgoing message to allow the HP Officejet to detect fax tones. This problem is more common with digital answering machines. The following actions might help solve these problems: a. Disconnect the answering machine and then try receiving a fax. If faxing is successful without it, the answering machine might be causing the problem. b. Reconnect the answering machine and re-record your outgoing message. Make sure the message is as short as possible (no more than 10 seconds long), and that you speak softly and slowly when recording it. Try again to receive a fax. If you have a special ring pattern for your fax phone number (using a distinctive ring service through your telephone company), make sure that the Answer Ring Pattern feature on your HP Officejet is set to match. For example, if the phone company has assigned your fax number a double ring pattern, make sure Double Rings is selected as the Answer Ring Pattern setting. For information on changing this setting, see change the answer ring pattern (distinctive ringing) on page 63. Note that some ring patterns cannot be recognized by the HP Officejet, such as those with alternating short and long ringing patterns. If you are having problems with a ring pattern of this type, ask your phone company to assign a non-alternating ring pattern.
I cannot receive faxes, but I can send faxes
If you are not using a distinctive ring service, check to make sure that the Answer Ring Pattern feature on your HP Officejet is set to All Rings. For information, see change the answer ring pattern (distinctive ringing) on page 63. If your HP Officejet shares the same phone line with other types of phone equipmentsuch as an answering machine or a PC modemthe fax signal level could be reduced, causing fax reception problems. To find out if other equipment is causing a problem, disconnect everything except the HP Officejet from the phone line, and then try to receive a fax. If fax reception is successful without the equipment, then one or more pieces of the equipment is causing problems; try adding them back one at a time and faxing, until you identify which equipment is causing the problem.
4 by 6 inch (10 by 15 cm) borderless photos fit to page, 30 load paper, 20
exterior, 79 glass, 77 print cartridge contacts, 88 print cartridges, 88 white strip on scanner lid,
print, 72 restore factory defaults, 90 digital imaging monitor, 141 distinctive ringing, 63
align ink cartridge, 143 align print cartridge, 86, 143 answer call waiting calls, 50 answer mode, 44 answering machine set up with voice/fax line,
color enhance photos, 34 faxes, 39 intensity, 32 contrast, fax, 58 copy, 27 black and white, 29 cancel, 34 default settings, 28 enlarge, 30 fit to page, 30 legal to letter, 32 number of copies, 30 paper size, 24 paper type, 23, 24 photos, enhance, 34 quality, 28 reduce, 32 speed, 28 text, enhance, 33 washed out original, 32 country setup, 143 customer support, 93 Australia, 96 contact, 93 North America, 94 outside U.S., 94 warranty, 99 website, 93
empty print cartridge, 144 envelopes load, 20 environment energy consumption, 107 environmental product stewardship program,
set up with voice/fax/PC modem line, 131 attaching the front panel, 142 attaching the USB cable, 145 automatic document feeder, 4 paper capacity, 104 automatic fax reports, 53
inkjet supplies recycling,
material safety data sheets,
ozone production, 106 paper use, 107 plastics, 107 protecting, 106 recycling program, 108 environmental specifications,
baud rate, 65 best copy setting, 28 block numbers, 66 blocked carriage, 144
error correction mode (ECM),
essential icons, 139 essential icons missing, 140
call waiting, 50 caller ID, 66 cancel copy, 34 fax, 68 print, 74 scan, 36 scheduled fax, 42 cartridges align, 86 check ink level, 79 clean, 88 clean contacts, 88 handle, 82 order, 75 replace, 82 self-test report, 80 CD-ROM, 138 clean
factory defaults, restore, 90 fast copy setting, 28 fax, 37, 89 answer calls with handset,
answer ring pattern, 63 automatically receive, 44 block junk fax numbers, 66 busy, 63 caller ID, 66 cancel, 68 cancel forward, 62 cancel scheduled, 42 confirm, 38 contrast, 58 date and time, 60 defaults, 59
Zu Identifizierungszwecken ist Ihrem Produkt eine Modellnummer zugewiesen. Die Modellidentifizierungsnummer Ihres Produkts lautet entweder SDGOB-0306-01 oder SDGOB0306-02. Verwechseln Sie diese Modellidentifizierungsnummer nicht mit der Marketingbezeichnung (HP Officejet 4200 Series) oder mit der Produktnummer (Q5600A, Q5610A).
Notice to users of the U.S. telephone network: FCC requirements
This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalent Number (REN) for this equipment. If requested, provide this information to your telephone company. An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. This equipment connects to the telephone network through the following standard network interface jack: USOC RJ-11C. The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. Too many devices on one line may result in failure to ring in response to an incoming call. In most, but not all, areas the sum of the RENs of all devices should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area. If this equipment causes harm to the telephone network, your telephone company may discontinue your service temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so you will have the opportunity to maintain uninterrupted service. If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual, for warranty or repair information. Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your states public utility commission, public service commission, or corporation commission for more information. This equipment includes automatic dialing capability. When programming and/or making test calls to emergency numbers: Remain on the line and explain to the dispatcher the reason for the call. Perform such activities in the off-peak hours, such as early morning or late evening. Note: This equipment is hearing aid compatible. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your fax machine, you should complete the steps described in the software.
The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product. Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient the receiving antenna. Increase the separation between the equipment and the receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.
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