When the above steps have been properly carried out, the Service Engineer should make a copy of this page and give the original of this page to the Administrator of the machine. The copy should be kept at the corresponding Service Representative for filing.
Product Name Customer Service Representative Company Name User Division Name Person in charge

Security Functions

Setting the Enhance Security function to [ON] will validate the security function of this machine. For details of the settings of different security functions to be changed by turning [ON] the Enhance Security function, see Enhancing the Security Function on page 2-8. Setting the Enhance Security function to [ON] will enhance the authentication function. Access control is then provided through password authentication for any access to the Admin. Management mode, User Box, a User Box data file, and a Secure Print file. Access is thereby granted only to the authenticated user. A password that can be set must meet the requirements of the Password Rules. The machine does not accept setting of an easily decipherable password. For details of the Password Rules, see Password Rules on page 1-11. If a wrong password is entered three times during the password authentication procedure, the machine determines that it is unauthorized access through the failed access penalty function, prohibiting any further entry of the password. By prohibiting the password entry operation, the machine prevents unauthorized use or removal of data, thereby ensuring secured used of the machine. To cancel the password entry operation prohibited condition, the Administrator must perform the Unlock. When the Administrator performs the Unlock for the operation prohibited condition, a sound operation control in utmost security is achieved under the control of the Administrator. If the optional Hard Disk HD-504 is mounted, the HDD Lock Password setting provides the following security function. That is, even if the HDD is illegally and secretly replaced with another, the HDD authentication function prohibits access to the HDD, when the HDD Lock Password is yet to be set or there is a mismatch in the passwords. In addition, should the HDD be removed unawares, the HDD Lock Password locks the HDD protecting data contained in the HDD. Furthermore, by mounting the optional Security Kit SC-504 and setting the Encryption Key, the data stored in the HDD is encrypted, thereby protecting the data in the HDD. Note, however, that the HDD Lock Password and Encryption Key do not prevent the HDD from being physically removed. Make sure of a good operation control. When the machine is to be discarded, or use of a leased machine is terminated at the end of the leasing contract, the Overwrite All Data function overwrites and erases all data stored in all spaces of the HDD. The function also resets all passwords saved in the NVRAM to factory settings, preventing leak of data. For details of items to be cleared by Overwrite All Data function, see Overwrite All Data Function on page 2-45.

Check Count Clear Conditions
The following are the conditions for clearing or resetting the check count of the number of wrong entries at the time of authentication by the Enhance Security function. <Admin. Management mode> - Authentication of Admin. Management mode is successful. - Authentication for executing the Administrator Code (Administrator Password) Input function is successful. - The machine is restarted. <Secure Print> - Authentication of Secure Print is successful. - Unlock function is executed. <User Box> - Unlock function is executed. - Authentication for execution of change of User Box Number, User Box Name, and User Box Password is successful. - Authentication of User Box is successful. - Authentication for acquiring scan data files is successful. - The machine is restarted.

Data to be Protected

The underlying concept of this machine toward security is to protect data that can be disclosed against the intention of users. The following types of image files that have been stored in the machine and made available for use by its users are protected while the machine is being used. - Image files stored by Secure Print - Image files stored in User Box (except for Public User Box) The following types of data stored in the HDD are protected when use of a leased machine is terminated at the end of the leasing contract, the machine is to be discarded, or when the HDD is stolen. - User Box files (including those saved in the Public User Box) - Swap data files Generated in a copy, PC print, or Secure Print Document that is too large in size to fit in the RAM space - Overlay image files Background image files A copy can be made with this image file to be registered set in the background - HDD stored image files Files stored in the HDD from copy and PC print and printed through operations from the control panel - Remaining image files Files that are not erased through ordinary file deleting operations and are left in the data space - Destination recipient data files Files including e-mail addresses and telephone numbers
Precautions for Operation Control
This machine and the data handled by this machine should be used in an office environment that meets the following conditions. Roles and Requirements of the Administrator The Administrator should take full responsibility for controlling the machine, thereby ensuring that no improper operations are performed. <To Achieve Effective Security> - A person who is capable of taking full responsibility for controlling the machine should be appointed as the Administrator to make sure that no improper operations are performed. Password Usage Requirements The Administrator must control the Administrator Code (Administrator Password), HDD Lock Password, and Encryption Key appropriately so that they may not be leaked. These passwords should not be ones that can be easily guessed. The user, on the other hand, should control the User Box Password, Secure Print Password, and Administrator Code (Administrator Password) appropriately so that they may not be leaked. Again, these passwords should not be ones that can be easily guessed. For the User Box shared among a number of users, the User Box Password should be appropriately controlled so that it may not be leaked to anyone who is not the user of the User Box. <To Achieve Effective Security> - Make absolutely sure that only the Administrator knows the Administrator Code (Administrator Password), HDD Lock Password, and Encryption Key. - The Administrator must change the Administrator Code (Administrator Password), HDD Lock Password, and Encryption Key at regular intervals. - The Administrator should make sure that any number that can easily be guessed from birthdays, employee identification numbers, and the like is not set for the Administrator Code (Administrator Password), HDD Lock Password, and Encryption Key. - If a User Box Password has been changed, the Administrator should have the corresponding user change the User Box Password as soon as possible. - If the Administrator Code (Administrator Password) has been changed by the Service Engineer, the Administrator should change the Administrator Code (Administrator Password) as soon as possible. - The Administrator should have users ensure that the Secure Print Password is known only by the user concerned. - The Administrator should make sure that only the users who share a User Box know the User Box Password set for it.

Security The Administrator should have users change the User Box Passwords set for User Boxes at regular intervals. The Administrator should make sure that any user does not set any number that can easily be guessed from birthdays, employee identification numbers, and the like for passwords set for Secure Print and User Box.
Network Connection Requirements for the Machine Packets being transmitted over the LAN installed in the office, in which the machine is installed, should be protected from unauthorized manipulation. If the LAN is to be connected to an outside network, no unauthorized attempt to establish connection from the external network should be permitted. <To Achieve Effective Security> - If the LAN, in which the machine is installed, is connected to an outside network, install a firewall or similar network device to block any access to the machine from the outside network and make the necessary settings. - Configure the LAN installed in the office, in which the machine is installed, by using a switching hub and other devices to ensure that the packets are protected from unauthorized manipulation. Security function operation setting operating requirements The Administrator should make sure of correct operation control so that the machine is used with the Enhance Security function set to [ON]. Operation and control of the machine The Administrator of the machine should perform the following operation control. - The Administrator of the machine should log off from the Admin. Management mode whenever the operation in the Admin. Management mode is completed. - The Administrator should have users make it a rule to return to the Basic screen whenever the operation for the Secure Print Document has been completed. Machine Maintenance Control The Administrator of the machine should perform the following maintenance control activities. - Provide adequate control over the machine to ensure that only the Service Engineer is able to perform physical service operations on the machine. - Provide adequate control over the machine to ensure that any physical service operations performed on the machine by the Service Engineer are overseen by the Administrator of the machine.

Miscellaneous

Password Rules According to certain Password Rules, registration of a password consisting of a string of a single character or change of a password to one consisting of a string of a single character is rejected for the Administrator Code (Administrator Password), User Box Password, Secure Print Password, and HDD Lock Password. Study the following table for more details of the number of digits and characters that can be used for each password.

Types of passwords Administrator Code (Administrator Password) User Box Password Secure Print Password No. of digits 8 digits Characters Numeric characters: 0 to 9 Selectable from among a total of 10 characters Numeric characters: 0 to 9 Alpha characters: upper and lower case letters Symbols: !, #, $, %, &, ', (, ), *, ,, -,., /, :, ;, <, =, >, ?, @, [, \, ], _, `, {, |, }, ~, SPACE Selectable from among a total of 92 characters 20 digits Numeric characters: 0 to 9 Alpha characters: upper and lower case letters Symbols: !, #, $, %, &, ', *, +, -,., /, =, ?, @, _, `, {, |, }, ~ Selectable from among a total of 82 characters
HDD Lock Password Encryption Key
Precautions for Use of Various Types of Applications When PageScope Web Connection or an application of various other types is used, the password control function of the application stores the password that has been entered in your PC. If you want the password not stored, disable the password control function of the application. The Administrator of the machine should explain to users the following precautions and make sure that they follow these precautions. That is, when using the PageScope Web Connection or an application of various other types, the user should use one that shows * or for the password entered.

Chapter 2

Accessing the Admin. Management Mode
This machine implements authentication of the user of the Admin. Management mode function through the 8-digit Administrator Code (Administrator Password) that verifies the identity as the Administrator of the person who accesses the function. During the authentication procedure, the Administrator Code (Administrator Password) entered for the authentication purpose appears as * or on the display. When the Enhance Security function is set to [ON], the number of times in which authentication fails is counted.
Accessing the Admin. Management mode
Never forget the Administrator Code (Administrator Password). If the Administrator Code (Administrator Password) is forgotten with the Enhance Security function set to [ON], it becomes impossible to set the Administrator Code (Administrator Password) again. Contact your Service Representative. Make sure that none of the general users of the machine will know the Administrator Code (Administrator Password). If the Administrator Code (Administrator Password) is forgotten, it must be set again by the Service Engineer. Contact your Service Representative. Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin. Management mode.

Reminder

If another Administrator has already logged on to the Admin. Management mode using PageScope Web Connection and you attempt to access the Admin. Management mode from the control panel, a message appears that tells something to the effect that all operations are currently disabled due to registration being made over the network. Wait until the message disappears before attempting once again to access the Admin. Management mode.
<From the Control Panel>
Press the [Utility/Counter] key. Touch [Admin. Management].
Is it possible to gain access to the Admin. Management mode while a job is being executed? % The machine does not accept access to the Admin. Management mode while a job is being executed. Wait until the execution of the job is completed before attempting to access the Admin. Management mode again.
Enter the 8-digit Administrator Code (Administrator Password) from the keypad. Press the [C] key to clear all characters. Touch [Cancel] to go back to the screen shown in step 2.

Touch [Enter].

What happens if a wrong Administrator Code (Administrator Password) is entered? % If a wrong Administrator Code (Administrator Password) is entered, a message appears saying that the password entered is wrong. Enter the correct Administrator Code (Administrator Password).
% If the Enhance Security function is set to [ON], entry of a wrong password is counted as unauthorized access. If a wrong Administrator Code (Administrator Password) is entered three times, a message appears that tells that the machine accepts no more Administrator Codes (Administrator Passwords) because of unauthorized access for any subsequent entry of the Administrator Code (Administrator Password). The machine is then set into an access lock state. To cancel the access lock state, turn off, and then turn on, the main power switch of the machine. When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec. or more in order to ensure correct operations. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch
Press the [Reset] key to log off from the Admin. Management mode.
Administrator Operations <From PageScope Web Connection>

Start the Web browser.

Press the [Enter] key to start PageScope Web Connection. Enter the 8-digit Administrator Code (Administrator Password) in the Administrator Password box.
What is the Administrator Code (Administrator Password) used for accessing the Admin. Management mode via the PageScope Web Connection? % When accessing the Admin. Management mode using the PageScope Web Connection, enter the same Administrator Code (Administrator Password) as that for the machine.

Click the [Log-in].

What happens if a wrong Administrator Code (Administrator Password) is entered? % If a wrong Administrator Code (Administrator Password) is entered, a message appears saying that the password entered is wrong. In this case, click [OK] and enter the correct Administrator Code (Administrator Password) in the Administrator Password box.
Enter the IP address of the machine in the address bar.
Administrator Operations % If the Enhance Security function is set to [ON], entry of a wrong password is counted as unauthorized access. If a wrong Administrator Code (Administrator Password) is entered three times, a message appears that tells that the machine accepts no more Administrator Codes (Administrator Passwords) because of unauthorized access for any subsequent entry of the Administrator Code (Administrator Password). The machine is then set into an access lock state. To cancel the access lock state, turn off, and then turn on, the main power switch of the machine. When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec. or more in order to ensure correct operations. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch
Is it possible to gain access to the Admin. Management mode while a job is being executed? % If an attempt is made to log on to the Admin. Management mode while a job is being executed, the machine gives a message that tells that it is now impossible to log on to the Admin. Management mode. Click [OK] and try logging on to the Admin. Management mode after the execution of the job is completed. What happens if another Administrator has logged on to the Admin. Management mode using PageScope Web Connection? % If you have already logged on to the Admin. Management mode using PageScope Web Connection, no operations can be made on the control panel of the machine. If another Administrator has logged on to the Admin. Management mode using PageScope Web Connection, a message appears that tells that there is some other Administrator who has already logged on to the Admin. Management mode. Then, the machine does not accept any attempt to log on to the Admin. Management mode from PageScope Web Connection. % If no operations are performed for 10 min. while the machine is in the Admin. Management mode, you will automatically log off from the Admin. Management mode.
Click the [Logout]. This allows you to log off from the Admin. Management mode.
If you have logged on to the Admin. Management mode using the PageScope Web Connection and if you close the web browser without clicking [Logout], the touch panel of the machine remains locked for 70 sec.

Function Name Software SW Password Rules Access Lock Temporary Data Overwriting Secure Print Access Method

Prohibit TCP socket

SNMP Setting

Enable

Delete Password (HDD Lock Password)

Available on screen

The Temporary Data Overwriting function is executed at the following timing. - Upon completion of a job, including copy, print, fax, scan and send (scan to E-mail, scan to FTP, scan to SMB) - A box file or image data stored in the HDD is deleted - Data is automatically deleted through the setting of User Box Documentation Delete Time - The main power switch is turned OFF, and then turned ON again during the execution of a job
When Password Rules is set to [ON], the characters and the number of digits used for each password are restricted. For details of Password Rules, see Password Rules on page 1-11.
Setting the Enhance Security function
When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec. or more in order to ensure correct operations. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin. Management mode.
<Setting can be made only from the control panel> 0 For the procedure to call the Admin. Management mode to the display, see Accessing the Admin. Management mode on page 2-2.
Call the Admin. Management mode to the screen from the control panel. Touch [Admin. 2].
Touch [Security Setting].
Touch [Enhance Security].
Touch [ON] to enable the Enhance Security function.
What is the factory setting for the Enhance Security function? % The Enhance Security function is factoryset to [OFF]. Be sure to turn [ON] the Enhance Security function so as to enable the security function of the machine.

Never forget the Administrator Code (Administrator Password). If the Administrator Code (Administrator Password) is forgotten with the Enhance Security function set to [ON], it becomes impossible to set the Administrator Code (Administrator Password) again. Contact your Service Representative.

User Box Function

When access to the Admin. Management mode using PageScope Web Connection by the Administrator of the machine is authenticated, the machine allows the User Box Number, User Box Password, and User Box Name to be changed. A User Box Password may consist of 8 digits. The User Box Password entered is displayed as * or.
The Administrator of the machine should control the User Box Number, User Box Name, and User Box Password for the User Box created by the user.
Changing the User Box Number and User Box Password
Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log-out from the Admin. Management mode. When a User Box Name is to be changed, do not use Public for the User Box Name to avoid confusion with the Public User Box previously registered. It is not allowed to duplicate any User Box Number that has previously been registered. NEVER forget the new User Box Number. If a User Box Number and a User Box Password have been changed, all users who use the corresponding User Box must be informed of the new User Box Number and the new User Box Password as soon as possible.
<Setting can be made only from the PageScope Web Connection> 0 For the procedure to access the Admin. Management mode, see Accessing the Admin. Management mode on page 2-2.
Start PageScope Web Connection and access the Admin. Management mode.
Click the [User Box] tab.
Click [User Box] and type the desired User Box Number in the Box Number field.
Clicking a number range index under User Box List will display a list of boxes having the box numbers that fall within the number range index.

Click the [Set].

Click the [Change Box Number].
To change the User Box Name, click [Change User Box Name]. To change the Document Name, click [Change File Name]. To change the User Box Password, click [Change User Box Password]. For the procedure to change the User Box Password, see steps 8 through 11. To delete the User Box, click [User Box Delete]. To delete the User Box document, click [Document Delete] or [Delete All documents].
Type the new User Box Number.

Click the [Apply].

What if the User Box Number entered is duplicated? % If the User Box Number entered is duplicated, a message will appear that tells that the User Box Number entered cannot be used. Click [OK] and type a new User Box Number that is not duplicated.

<Setting can be made only from the control panel> 0 To call the HDD Lock Setting screen to the display, see steps 1 through 3 of Setting the HDD Lock Password on page 2-25.
Call the HDD Lock Setting screen to the display from the control panel. Touch [Change Password].
Enter the currently registered 20-digit HDD Lock Password from the keyboard and keypad. Press the [C] key to clear all characters. Touch [Delete] to delete the last character entered. Touch [Cancel] to go back to the HDD Setting screen. 200/250/350
Enter the 20-digit HDD Lock Password from the keyboard and keypad. Press the [C] key to clear all characters. Touch [Delete] to delete the last character entered. Touch [Cancel] to go back to the HDD Setting screen.
What happens if the HDD Lock Password entered does not meet the requirements of Password Rules? % If the HDD Lock Password entered does not meet the requirements of Password Rules, a message appears that tells that the HDD Lock Password entered is wrong. Enter the correct HDD Lock Password. For details of Password Rules, see Password Rules on page 1-11.
What happens if there is a mismatch in the HDD Lock Passwords? % If there is a mismatch in the HDD Lock Passwords, a message appears that tells that the HDD Lock Password entered is wrong. Enter the correct HDD Lock Password.
What if there is a mismatch in the HDD Lock Passwords entered? % If there is a mismatch in the HDD Lock Passwords entered, a message appears that tells that the HDD Lock Password entered is wrong. Touch [Enter] and perform steps 5 through 10 again.
Touch [Enter]. Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch.
A message appears that prompts you to determine whether you want to change the password. Touch [Yes] if you want to change the password.
Setting the Encryption Key (encryption word)
When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. Be sure to allow an interval of 10 sec. or more in order to ensure correct operations. Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch NEVER forget the Encryption Key set through the above procedure. The Encryption Key must be entered when changing canceling the Encryption Key. Do not leave the machine with the Admin. Management mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin. Management mode.

Changing the Encryption key
<Setting can be made only from the control panel> 0 For the procedure to call the Encryption Setting to the display, see steps 1 and 2 of Setting the Encryption Key (encryption word) on page 2-34.
Call the Encryption Setting screen to the display from the control panel. Touch [Change].
Enter the currently registered 20-digit Encryption Key from the keyboard and keypad. Press the [C] key to clear all characters. Touch [Delete] to delete the last character entered. Touch [Cancel] to go back to the HDD Management screen.
What if there is a mismatch in the Encryption Keys entered? % If there is a mismatch in the Encryption Keys entered, a message appears that tells that the Encryption Key entered is wrong. Touch [Enter] and enter the correct Encryption Key.
What if there is a mismatch in the Encryption Keys entered? If there is a mismatch in the Encryption Keys entered, a message appears that tells that the Encryption Key entered is wrong. Touch [Enter] and perform steps 5 through 10 again.
What happens if the Encryption Key entered does not meet the requirements of Password Rules? % If the Encryption Key entered does not meet the requirements of Password Rules, a message appears that tells that the Encryption Key entered is wrong. Enter the correct Encryption Key. For details of Password Rules, see Password Rules on page 1-11.
A message will appear, asking whether you want to change the Encryption Key or not. Touch [Yes], if you are sure to change the Encryption Key.
Call the Admin. Management screen to the display from the control panel. For the procedure to call the Admin. Management mode to the display, see steps 1 through 4 of Accessing the Admin. Management mode on page 2-2.

Touch [Enter]. 2-43

When HDD formatting is completed, a message will appear prompting you to turn OFF and ON the main power switch. Now, turn OFF the main power switch, and then turn it ON again.
Overwrite All Data Function
When access to the Admin. Management mode by the Administrator of the machine via the control panel is authenticated, the machine enables setting of the operation of the Overwrite All Data function. When the machine is to be discarded, or use of a leased machine is terminated at the end of the leasing contract, the Overwrite All Data function overwrites and erases all data stored in all spaces of the HDD. The function also resets all passwords saved in the NVRAM to factory settings, preventing leak of data. The Overwrite All Data function clears the following types of data.
Types of Data Cleared Enhance Security function User Box Password/file Swap data Description Clears the current settings, resetting them to the default ones. Deletes the User Box Password and all files saved in the user box. Deletes all swap data generated in a copy, PC print, or Secure Print Document that is too large in size to fit in the RAM space, representing part of the image files stored in the HDD. Deletes overlay image files and all image files stored in the HDD. Deletes all destination recipient data including e-mail addresses and telephone numbers Clears the currently set password. Clears the currently set Encryption Key. Clears the currently set password, resetting it to the factory setting

Image files Destination recipient data files HDD Lock Password Encryption Key Administrator Code (Administrator Password)

Detail

The Overwrite All Data function overwrites and deletes data stored in all spaces of the HDD through the following method: 0x00 0xFF 0x00 0xFF 0x00 0xFF 0xAA verify
2.7.1 Executing Overwrite All Data
0 For the procedure to call the HDD Management to the display, see steps 1 and 2 of Setting the HDD Lock Password on page 2-25.
Call the HDD Management to the screen from the control panel. Touch [Overwrite All Data].

Network Setting Function

When access to the Admin. Management mode by the Administrator of the machine is authenticated, the machine allows the settings to be made of the IP address and for use of the machine as a network printer.

Setting the IP Address

<From the Control Panel> 0 For the procedure to call the Admin. 2 to the display, see steps 1 and 2 of Setting the Enhance Security function on page 2-10.
Call the Admin. 2 to the screen from the control panel. Touch [Network Settings]. Touch [Basic Settings]. Touch [DHCP]. Touch [IP Input]. If [Auto-Obtain] is selected, the IP address is automatically acquired.
Touch [IP Address Setting]. Set the IP Address. Touch [Enter].
<From PageScope Web Connection>
0 For the procedure to access the Admin. Management mode, see Accessing the Admin. Management mode on page 2-2.
Start PageScope Web Connection and access the Admin. Management mode. Click the [Network] tab and the [TCP/IP] menu. Set the IP address. Click the [Apply].
Making the NetWare setting
<From PageScope Web Connection> 0 For the procedure to access the Admin. Management mode, see Accessing the Admin. Management mode on page 2-2.
Start PageScope Web Connection and access the Admin. Management mode. Click the [Network] tab and the [NetWare] menu. Make the necessary settings. Click the [Apply].
Making the Windows print (NetBIOS) setting

% If the Enhance Security function is set to [ON], the machine counts entry of a wrong Secure Print Password as unauthorized access. If a wrong Secure Print Password is entered three times, a message appears that tells that authentication has been unsuccessful for any subsequent authentication attempt. The machine is then set into an access lock state, rejecting any access to Secure Print. To cancel the access lock state, the Administrator of the machine must perform the Unlock operation. Contact the Administrator of the machine.
Check the document information and touch [Print]. If [Delete] is touched, a message appears that prompts you to confirm if the Secure Print selected may be deleted. Touch [Yes] if the Secure Print may be deleted. What happens if Secure Print is deleted? % If Secure Print is deleted, the data is overwritten and deleted with 0x00 0x00 0x00 through the Temporary Data Overwriting function.
When printing is executed for Secure Print, the Secure Print is automatically deleted. When Secure Print is deleted, the data is overwritten and deleted with 0x00 0x00 0x00 through the Temporary Data Overwriting function.

200/250/350 3-5

3.2 User Box Function
The machine allows all users to register User Boxes and operate to make changes for the boxes. It also allows the user to acquire an image file stored in the User Box and print it as necessary. User Box prepares a User Box in the HDD as a space for saving image files. Up to 115 User Boxes can be registered. Access to a User Box is authenticated using an 8-digit User Box Password. The User Box Password entered is displayed as * or. When the Enhance Security function is set to [ON], the number of times in which authentication fails is counted.

Setting the User Box

<Setting can be made only from PageScope Web Connection>
Start the Web browser. Enter the IP address of the machine in the address bar. Press the [Enter] key to start PageScope Web Connection. Click the [User Box] tab.
Click the target index of the User Box List.

Click --- of Box Number.

User Operations Type the User Box Number in the Box Number field.
Even if the User Box Number entered falls outside the range of the number index selected from User Box List, the machine does not sort the User Box into the correct number range index. What precautions should be used when registering a User Box Number? % A User Box Number that already exists cannot be registered.

Enter a User Box Name that may consist of up to 20 characters in the User Box Name box.
What precautions should be used when registering a User Box Name? % When setting a User Box Name, do not use Public for the User Box Name to avoid confusion with the Public User Box previously registered.
Enter an 8-digit User Box Password in the Password box.
What precautions should be used when entering a User Box Password? % Enter a User Box Password that meets the requirements of the Password Rules in the Password box. For details of Password Rules, see Password Rules on page 1-11.
Enter the 8-digit User Box Password in the Retype Password box. Click the [Apply].
If the User Box Number entered is duplicated, a message will appear that tells that the User Box Number entered cannot be used. Click [OK] and type a new User Box Number that is not duplicated. If an illegal User Box Name is entered, a message appears that tells that an illegal User Box Name has been entered. Click [OK] and enter the correct User Box Name. If the User Box Password entered in the Password box does not meet the requirements of the Password Rules, a message appears that tells that the User Box Password entered is wrong. Click [OK] and enter the correct User Box Password. If there is a mismatch in the User Box Password between that entered in the Password box and that entered in the Retype Password box, a message appears that tells that the User Box Password entered in the Retype Password box is wrong. Click [OK] and enter the correct User Box Password. If a User Box has been created, inform the Administrator of the machine of the User Box Number and User Box Name as soon as possible.
3.2.2 Accessing a User Box document
Press the [Box] key. Touch [Retrieve from HDD].
Select the desired User Box. If the User Box is to be selected from the index, perform steps 4 and 5. If the User Box Number is to be directly entered, perform steps 6 and 7.
Touch the relevant index.
Select the target User Box.
Touch [Set]. Enter the 8-digit User Box Password from the keyboard and keypad. Press the [C] key to clear all characters. Touch [Delete] to delete the last character entered. Touch [Cancel] to go back to the User Box selection screen.
What if there is a mismatch in the User Box Passwords? If there is a mismatch in the User Box Passwords, a message appears that tells that the User Box Password entered is wrong. Enter the correct User Box Password. 3-11
Touch [User Box No.] and type the target User Box Number from the 10-Key Pad.