magicolor 2590MF

Reference Guide
4556-9604-00A 1800838-001A

Copyright Notice

The digitally encoded software and publication included with your machine are Copyrighted 2007 by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All Rights Reserved. This software may not be reproduced, modified, displayed, transferred, or copied in any form or in any manner or on any media, in whole or in part, without the express written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of KONICA MINOLTA. The information contained in this guide is intended for use with the KONICA MINOLTA magicolor 2590MF machines only.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor and PageScope are trademarks or registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All other trademarks and registered trademarks are the property of their respective owners.

Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this manual. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this manual or for incidental, special, or consequential damages arising out of the furnishing of this manual, or the use of this manual in operating the equipment, or in connection with the performance of the equipment when so operated.
SOFTWARE LICENSE AGREEMENT
This package contains the following materials provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system, the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (Font Programs), other software which runs on a computer system for use in conjunction with the Printing Software (Host Software), and related explanatory written materials (Documentation). The term Software shall be used to describe Printing Software, Font Programs and/or Host Software and also include any upgrades, modified versions, additions, and copies of the Software. The Software is being licensed to you under the terms of this Agreement. KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, provided that you agree to the following: 1. You may use the Printing Software and accompanying Font Programs for imaging to the licensed output device(s), solely for your own internal business purposes. 2. In addition to the license for Font Programs set forth in Section 1 (Printing Software) above, you may use Roman Font Programs to reproduce weights, styles, and versions of letters, numerals, characters and symbols (Typefaces) on the display or monitor for your own internal business purposes. 3. You may make one backup copy of the Host Software, provided your backup copy is not installed or used on any computer. Notwithstanding the above restrictions, you may install the Host Software on any number of computers solely for use with one or more printing systems running the Printing Software. 4. You may assign its rights under this Agreement to an assignee of all of Licensees right and interest to such Software and Documentation (Assignee) provided you transfer to Assignee all copies of such Software and Documentation Assignee agrees to be bound by all of the terms and conditions of this Agreement. 5. You agree not to modify, adapt or translate the Software and Documentation. 6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer or decompile the Software. 7. Title to and ownership of the Software and Documentation and any reproductions thereof shall remain with KMBT and its Licensor. 8. Trademarks shall be used in accordance with accepted trademark practice, including identification of the trademark owners name. Trademarks can only be used to identify printed output produced by the Software. Such use of any trademark does not give you any rights of ownership in that trademark. 9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software that the Licensee does not use, or Software contained on any unused media, except as part of the permanent transfer of all Software and Documentation as described above. 10. In no event will KMBT or its licensor be liable to you for any consequential, incidental INDIRECT, PUNITIVE or special damages, including any lost profits or lost saving, even if KMBT has been advised of the possibility of such damages, or for any claim by any third party. KMBT or its licensor disclaims all warranties with regard to the software, express or implied, including, without limitation implied warranties of merchantability, fitness for a particular purpose, title and non-infringement of third party rights. Some states or jurisdictions do not allow the exclusion or limitation of incidental, consequential or special damages, so the above limitations may not apply to you.

Click Remove.

Uninstalling the Printer Driver
After the uninstallation has been completed, click Close.
This completes the uninstallation of the magicolor 2590MF printer driver.
Specifying Page Setup Settings
The following dialog box appears when Page Setup. is selected from the File menu in the application being used.
Select Page Setup. from the File menu. The Page Setup dialog box appears. Select this printer in the Format for pop-up menu.
You can select the following sections from the Settings pop-up menu. Section Page Attributes Save As Default Description This is used to specify the settings for the paper size, scaling, and print orientation. This is used to save the new settings as the defaults.

Page Attributes Options

The Page Attributes section is used to specify the settings for the paper size, scaling, and print orientation.
Paper Size Select the desired paper size from the Paper Size pop-up menu. Orientation Select either a vertical or horizontal page orientation for printouts. Scale If you want to enlarge or reduce the size of the printout, enter the scale ratio here (25-400%). Regardless of which paper size is selected, the printer does not print within 0.157" (4 mm) of the edge of the paper.
Specifying Custom Paper Size
You can also specify a paper size that is not listed in the Paper Size pop-up menu.
Select Manage Custom Sizes from the pop-up menu, in the Page Setup dialog box. The Custom Page Sizes dialog box appears.
+ Click this button to create a new custom page size. Click this button to delete a custom page size. Duplicate Click this button to duplicate (copy) the settings of an existing custom page size and create a new custom page size based on those settings. Paper Size Enter the dimensions of the paper height and width for the custom page size. Height: 5.8 - 14.0" (148 -356 mm) Width: 3.6 - 8.5" (92 - 216 mm) Printer Margins Enter the dimensions for the top, left, right, and bottom margins. After you have finished entering the settings, click OK.
Specifying Print Settings
The following dialog box appears when Print. is selected from the File menu in the application being used.
Select Print. from the File menu. The Print dialog box appears. Select this printer in the Printer pop-up menu. The Print dialog box is used to specify the following print options.

Print Dialog Box

Section Copies & Pages
Description This section contains options for the number of copies to be printed and the range of pages to print. This section contains options for specifying the page layout when printing and the setting for double-sided printing. This section contains options for specifying the print timing and priority of jobs. This section contains options for specifying the pages to be printed and their printing order. This section contains options for specifying ColorSync settings. This section contains options for specifying cover page settings. This section contains paper feed options.

Installing the Scanner Driver
You must have administrator privileges in order to install the scanner driver. Before proceeding with the installation, be sure to exit all running applications. In the following text, TWAIN driver may be used to indicate the scanner driver.
Installing the magicolor 2590MF Scanner Driver
The procedure for installing the printer driver on Mac OSX 10.4 is described below. The following procedure or some steps may be different depending on the version of the operating system being used. Complete the installation according to the instructions in the dialog boxes that appear. Insert the magicolor 2590MF Drivers and Documentation CD-ROM in the CD/DVD-ROM drive of your Macintosh. Double-click the CD icon on the desktop, Mac folder, Scanner Driver folder, and then double-click the mc2590MF Scanner.pkg.
This completes the installation of the magicolor 2590MF scanner driver.
Specify the Scan Settings

Auto Scanning Mode

Original Size Specify the original size. Scan Type Specify the scan type. Resolution Specify the resolution. Scanning mode Select Auto or Manual. When Manual is selected, settings can be specified for Rotation type, Brightness/Contrast, Sharp, Curves, Levels, Color Balance and Hue/Saturation. Image size Shows the data size of the scan image. Scan Click to begin scanning. About Shows the software version information. Close Click to close the TWAIN driver window. Preview Window Displays a preview of the scan.
Clear Erases the preview. Width/Height Shows the width and height of the area to be scanned. Prescan Displays a preview in the preview window. Help Displays the Help.

Manual Scanning Mode

Rotation The TWAIN driver support 3 kinds of rotation type: None, Right 90, Left 90 Brightness/Contrast
This function is used to set the brightness and contrast of the image.
This function is used to sharpen the image or blur it for special effect. Curves
This function is used to set the gamma of the image. In the graph, the X-axis represents the input level, and the Y-axis represents the output level. The selections include Reset, Value input, Folded line, and Curved line. There are three input controls available: the scroll bar, the editing field, or by directly dragging the points of the folded or curved lines. This function will allow you to brighten or darken the overview of the image without changing the original resolution of the image.

Name Filename list

Description Select the number to be added to the file name for the scanned image to be saved. Even if a new file name has been specified, file names that have been used can also be selected from the list. If there are no numbers at the end of the specified file name, 0001 is automatically added. If the extension of a file format compatible with LinkMagic is added to the specified file name, the file is automatically saved in that file format. Range: Up to 255 characters Default: Scan0001+ extension

Folder text box

Specify the name of the folder where the scanned image is to be saved. To display the Browse for Folder dialog box in order to browse to a folder on the computer, click the [Browse] button. Range: Up to 255 characters including the file name Default: \Documents and Settings\[Login user name]\My Documents\KONICAMINOLTA LinkMagic for magicolor 2590MF\MyData
Save as multipage file check box
Select this check box to save the file in a multi-page format when images are scanned continuously with the ADF. This option is available when TIFF or PDF is selected in the Format list. Default: Checked
Send the scanned image to this application. check box
Select this check box to start up the specified software and open the scanned image file after the image is scanned. Default: Unchecked

Description

Program Path text box Specify the software to be used to open the scanned image. To browse to software on the computer, click the [Browse] button. Range: Up to 259 characters Default: [Blank] [Save Settings and Close] button [Default] button [Scan] button Click this button to save the current settings and close this dialog box. Click this button to return all dialog box items to their default settings. Click this button after selecting Basic in the Basic/Advanced list to begin scanning the image. Click this button to close this dialog box without saving the changes to the settings. Click this button to display the Help.
[Cancel] button [Help] button
Saving Scanned Images to the Clipboard
An image scanned with the machine can be copied to the Clipboard. In addition, the area to be copied to the Clipboard can be selected. For details on the settings available in the Scan to Clipboard dialog box, refer to Description of the Scan to Clipboard Dialog Box on page 70. With this procedure, the ADF cannot be used to scan continuously. If multiple pages are scanned, only the first page is displayed in the preview area. In the Scan Modes group box of the main window, click the [Scan to Clipboard] button. The Scan to Clipboard dialog box appears.

Original Size list Select the size of the document. These settings are available when Basic is selected in the Basic/Advanced list. If Custom Size is selected, a new paper size setting can be added from the Custom Size Setting dialog box that appears. Choices: A4, B5, A5, Legal, Letter, Custom Size Default: A4 Scan Type list Select the color type of the document. These settings are available when Basic is selected in the Basic/Advanced list. Choices: B/W, Gray, True Color Default: True Color Destination group box Select the settings for saving scanned images. Format list Select the file format for the scanned image. Choices: BMP, JPEG, PDF, TIFF Default: BMP Filename list Select the number to be added to the file name for the scanned image to be saved. Even if a new file name has been specified, file names that have been used can also be selected from the list. If there are no numbers at the end of the specified file name, 0001 is automatically added. If the extension of a file format compatible with LinkMagic is added to the specified file name, the file is automatically saved in that file format. Range: Up to 255 characters Default: Scan0001+ extension

Name Folder text box

Description Specify the name of the folder where the scanned image is to be saved. To display the Browse for Folder dialog box in order to browse to a folder on the computer, click the [Browse] button. Range: Up to 255 characters including the file name Default: \Documents and Settings\[login user name]\My Documents\KONICAMINOLTA LinkMagic for magicolor 2590MF\MyData

Size Limit list

Select the limit for the file size of images to be attached to E-mail messages. If Custom is selected, a new size limit setting can be added from the Custom Size Settings [Size Limit] dialog box that appears. If Basic is selected in the Basic/ Advanced list, the resolution is automatically reduced so that the size of the image file does not exceed the size limit specified here. Choices: 75Kbyte, 150Kbyte, 500Kbyte, 1Mbyte, 3Mbyte, None, Custom Default: 150Kbyte
Mail Application group Specify the E-mail application used for attaching box the image.
Description E-mail applications installed on the computer are automatically searched for and added to the list. To browse to software on the computer, click the [Browse] button. An E-mail application bundled with Windows is automatically selected. In addition, 32-bit applications are given priority during detection. To use a 64-bit E-mail application as the Windows-bundled software, start up the E-mail application to be used before performing the Scan and Mail operation. Range: Up to 259 characters Default: First E-mail application that was found

Program Path list Select the E-mail application from the list.
[Save Settings and Close] button [Default] button [Scan] button
Click this button to save the current settings and close this dialog box. Click this button to return all dialog box items to their default settings. Click this button after selecting Basic in the Basic/Advanced list to begin scanning the image. Click this button to close this dialog box without saving the changes to the settings. Click this button to display the Help.

Printing Scanned Images

An image scanned with the machine can be printed from a printer. For details on the settings available in the Scan and Print dialog box, refer to Description of the Scan and Print Dialog Box on page 80. In the Scan Modes group box of the main window, click the [Scan and Print] button. The Scan and Print dialog box appears.
From the Basic/Advanced list in the Scanner Settings group box, select the general scan setting. - If Basic is selected, scans will be produced with the basic settings. In the Scanner Settings group box, select the document size from the Original Size list and the document color type from the Scan Type list. - If Advanced is selected, specify detailed settings from the TWAIN driver dialog box that appears. For details on the available TWAIN driver settings, refer to the Printer/ Copier/Scanner Users Guide. In the Printer Settings group box, specify the settings for printing the scanned image. When Advanced is selected, the TWAIN driver starts up. However, clicking the Scan and Print dialog box allows the settings in the Printer Settings group box to be changed.
Click the [Start] button. Scanning begins, and the image is printed from the specified printer.
Description of the Scan and Print Dialog Box
Basic/Advanced Select the general scan setting. list If Basic is selected, specify basic settings from the Original Size and Scan Type lists. If Advanced is selected, detailed settings can be specified from the TWAIN driver dialog box that appears. The resolution is 300 dpi when Basic is selected. Choices: Basic, Advanced Default: Basic
Original Size list Select the size of the document. These settings are available when Basic is selected in the Basic/Advanced list. If Custom Size is selected, a new paper size setting can be added from the Custom Size Setting dialog box that appears. Choices: A4, B5, A5, Legal, Letter, Custom Size Default: A4 Scan Type list Select the color type of the document. These settings are available when Basic is selected in the Basic/Advanced list. Choices: B/W, Gray, True Color Default: True Color Printer Settings group box Centered on Page check box Specify the settings for printing the scanned image. If this check box is selected while Manual is selected below Scaling, the image will be printed at the center of the printable area. Default: Checked Paper Size list Select the size of paper that is to be printed. The orientation of the paper to be printed on cannot be changed. The image is normally printed with the paper in the portrait orientation. Choices: Paper sizes available with the selected printer Default: Paper specified by the selected printer

Name Scaling group box

Description Specify how the image to be printed is enlarged or reduced. Select Auto to enlarge or reduce the image according to the paper size selected in the Paper Size list. Select Manual to specify the enlargement or reduction ratio. Choices: Auto, Manual Default: Auto

N-Up list

Multiple image pages can be printed together on a single sheet of paper. Choices: Off, 2 in 1, 4 in 1 Default: Off
Printer list Copies text box [Reprint] button
Select the printer to be used for printing. Choices: Printers connected to the computer Specify the number of copies to be printed. The image that had just been printed can be printed again. Click this button, and then specify the number of copies to be printed in the Reprint dialog box that appears. The [Reprint] button is not available if the Scan and Print dialog box had been closed.
Registering Frequently Used Software
Frequently used software can be registered with launcher buttons. Clicking a launcher button starts up the registered software. The launcher buttons are automatically programmed with the following software if they are installed on the computer. - Microsoft Word 2000/XP/2003/2007 - Microsoft Excel 2000/XP/2003/2007 - Microsoft PowerPoint 2000/XP/2003/2007 - PaperPort 10 SE - FaxTalk 4.7 - Adobe Photoshop CS2
Registering Software With Launcher Buttons
Right-click a button below Launcher Area, and then click Launcher Button Setting.
The Launcher Button Setting dialog box appears.
In the Name text box, type the name of the button. A maximum of 30 characters can be entered. In the Path text box, type the path to the software to be registered. To browse to software on the computer, click the [Browse] button. A maximum of 259 characters can be entered. Click the [OK] button. The software is registered with the launcher button. Click the [Initialize] button to reset the settings to their defaults.

Settings Dialog Box

Clicking the [Settings] button in the main window displays the Settings dialog box.

Push To Scan Tab

No. Item 1 Assigned link to [StartColor] key Assigned link to [StartB&W] key [Default] button
Description Select the button for the function to be assigned to the [StartColor] key on the machine. Default: Scan Image Select the button for the function to be assigned to the [StartB&W] key on the machine. Default: Scan Document Click this button to return all items to their default settings.
The same function cannot be assigned to both the [Start-Color] key and the [Start-B&W] key.

The main window of LSU appears.

Main LSU Window

No. Name Connect To Machine button
Description Click this button to connect the machine with the computer.
Disconnect button Click this button to cut the connection between the machine and the computer. Upload button Download button Open button Save button Menu button Machine icon Click this button to send the settings file to the machine. Click this button to send the machines settings to the computer. Click this button to open the settings file. Click this button to save the settings file. Click this button to display the Menu dialog box. Click beside the machine icon to display the machine one-touch dialing, speed dialing and group dialing settings.
Connecting to the Machine
Click. A connection can also be created by clicking Connect on the Machine menu. When LSU is connected to the machine, Connect Status: ONLINE appears. While operations are being performed in LSU, the machine cannot be operated from its control panel.
Downloading Information from the Machine
Click. The information can also be downloaded by clicking Download on the Machine menu.
Programming a One-touch Dial Number
beside the machine icon, and then click One Touch.
From the list that is displayed, double-click the one-touch dial number to be programmed. A maximum of 9 one-touch dial numbers can be programmed.
In the Register One Touch dialog box for the selected number, specify the desired settings. Only numbers and letters can be typed in.
Click the [OK] button. Programming of the one-touch dial number is completed.
Editing a One-touch Dial Number
From the list that is displayed, double-click the one-touch dial number to be edited. If a programmed one-touch dial number is selected, the information can be changed. When editing the information, the Cut, Copy, Paste and Delete commands on the Edit menu can be selected.
Programming a Speed Dial Number
beside the machine icon, and then click Speed Dial.
From the list that is displayed, double-click the speed dial number to be programmed.
A maximum of 100 speed dial numbers can be programmed.
In the Register Speed Dial dialog box for the selected number, specify the desired settings. Only numbers and letters can be typed in.

Setting Up Your Browser Software
Since your printer resides on your intranet and is not accessible beyond the firewall of your network, you must set up the proper preferences in your browser software. Your printer name or IP address must be added to the no proxy list in the preferences dialog box of the browser. You need to do this procedure only once. The sample screens below may be different from yours depending on software versions and operating systems in use. Our examples represent the IP address of the printer with xxx.xxx.xxx.xxx. Always enter your printer's IP address without leading zeros. For example, 192.168.001.002 should be entered as 192.168.1.2.
Internet Explorer (version 6.0 for Windows)
Start Internet Explorer. From the Tools menu choose Internet Options. Select the Connections tab on the dialog box. Choose the LAN Settings button to display the Local Area Network (LAN) Settings dialog box. Select Advanced in Proxy server to open the Proxy Settings dialog box. In the Exceptions text box, type a comma after the last entry and then type the printer name or the IP address of your printer. Choose OK three times to return to the main browser window. Enter the printers IP address in the URL Address box to access the printer home page.

Safari (version 1.2)

From the Apple menu, choose Location, and then click Network preferences. Click Configure in the Network preferences dialog box. Click the Proxies tab. In the Bypass proxy settings for these Hosts & Domains list, type in the name or IP address of the printer. Click Apply Now. In the URL address bar, type in the name or IP address of the printer to access the printers Web page.
Understanding the PageScope Web Connection Window
The illustration below identifies the navigation and configuration areas of the windows that you see in PageScope Web Connection windows. Link to Current status KONICA MINOLTA web site Links to main topics Printer name
Version information Links to subtopics Access to Administrator Mode

Configuration area

Navigation
Selecting the main topic and subtopic displays the configuration area for the printer options (parameters) associated with your selections. To change a current setting, click on the current setting and then select from the available choices or enter the new value. In order to apply or save any changes made to the configuration settings, PageScope Web Connection must be logged in from Administrator Mode. (For details, refer to Administrator Mode on page 132.)
Understanding the PageScope Web Connection

Current Status

The current status of the printer is displayed at the top of all PageScope Web Connection windows. The icon displays the type of status being displayed. Icon Status Ready Description Examples

Initialize

The System - Maintenance - Initialize page allows you to reset the machine settings to their factory defaults. Item Network Setting All Clear button Description Resets the network settings to their defaults. Resets all settings to their defaults. When clicked, the message Do you really want to return the settings to the factory default? appears. Click Yes to automatically restart the printer and return the settings to their default values.

Counter

The System - Maintenance - Counter window provides the following information: Item Total Counter Description Indicates the total number of all printed and scanned pages, the total number of double-sided prints, the total number of scanned document pages, and the total number of printed pages. Indicates the number of copied pages (in color, in black and white, and in total). Indicates the number of printed pages (in color, in black and white, and in total).
Copy Counter Print Counter
Scan/Fax Counter Indicates the total number of stored pages that were printed, the total number of pages scanned in Fax mode and Scan mode, the total number of sent fax pages (Tx), and the total number of received fax pages (Rx). Color Total Counter Indicates the total number of pages printed in color and the total number of pages printed in black and white.

Online Assistance

The System - Online Assistance window allows you to configure the following items: Item Contact Name Description Sets the name of the person or organization responsible for providing assistance with the printer. Range: Up to 63 characters Default: KONICA MINOLTA Customer Support Sets the telephone number for printer assistance. Range: Up to 127 characters Default: [Blank] Sets the help web site address for printer assistance. Range: Up to 127 characters Default: http://printer.konicaminolta.com Sets the KONICA MINOLTA corporate web site address. Range: Up to 127 characters Default: http://printer.konicaminolta.com Sets the telephone number where you can purchase printer supplies and accessories. Range: Up to 127 characters Default: http://q-shop.com
Contact Information Product Help URL Corporate URL

Supplies and Accessories

Destination Name Specify the name of the destination. Range: Up to 20 characters. Default: [Blank] Destination Number Speed Specify the fax number for the destination. Range: Up to 50 characters Default: [Blank] Select the speed of the fax modem. Choices: 9.6K, 14.4K, 33.6K Default: 33.6K Applies the configuration settings for this window. Resets all configuration settings for this window to their user defaults.

E-mail Destination

The Fax/E-mail - One-Touch Dial Setting - E-mail Destination window allows you to configure the following items: Item Description
Destination Name Specify the name of the destination. Range: Up to 20 characters. Default: [Blank] Destination Address Apply button Clear button Specify the E-mail address of the destination. Range: Up to 64 characters Default: [Blank] Applies the configuration settings for this window. Resets all configuration settings for this window to their user defaults.

Group Dial Registration

The Fax/E-mail - One-Touch Dial Setting - Group Dial Registration window allows you to configure the following items: Item Group Dial Name Description Specify the name of the group dial. Range: Up to 20 characters. Default: [Blank] Click to jump to the beginning of the one-touch dial list within the same page. Click to jump to the beginning of the speed dial list within the same page. Displays the list of registered one-touch dial numbers. Select the check box on the left side of the list to add the corresponding one-touch dial destination to a group dial. Displays the list of registered speed dial numbers, 20 at a time. Select the check box on the left side of the list to add the corresponding speed dial destination to a group dial. Applies the configuration settings for this window. Resets all configuration settings for this window to their user defaults.
One-Touch Dial Index Speed Dial Index One-Touch 01-09
Speed 001-020 Speed 021-040 Speed 041-060 Speed 061-080 Speed 081-100 Apply button Clear button

Speed Dial Setting

On the Fax/E-mail - Speed Dial Setting page, settings for speed dialing can be specified. Item Speed Dial List No. Description Click to jump to the beginning of the speed dial list within the same page. Displays the speed dial number. Click a speed dial number where no destination is registered to display the Speed Dial Registration page, and then select the type of speed dial destination to be added. If a destination is already registered with the speed dial number that is clicked, the registered information can be edited. Displays the name of the speed dial number. Displays the destination information (fax number or E-mail address) registered with the speed dial number. Displays the fax transmission speed when faxing with the corresponding type of one-touch dial destination. Deletes the corresponding one-touch dial number.

COMM.SETTING - TEL LINE TYPE
On models for the USA, Canada, and New Zealand, the pulse value cannot be changed.

Item Line Monitor Volume

Description Select the volume of the monitoring sound of the transmission signal. Choices: High, Low, Off Default: Low Configuration Menu Equivalent:
COMM.SETTING - LINE MONITOR
Even when Off is selected, the monitoring sound can be heard when the On hook key in the control panel is pressed. PSTN/PBX Select whether the connected telephone wiring is a public switched telephone network (PSTN) or a private branch exchange (PBX). For a PBX system, the pre-fix number (outside line access number (or extension number)) can be specified. Choices: PSTN, PBX PBX Range:0-9999 (Default: Blank) Default: PSTN Configuration Menu Equivalent:

COMM.SETTING - PSTN/PBX

Fax Configuration - Reporting
In the Fax/E-mail - Fax Configuration - Reporting page, settings for sending reports can be specified. Item Activity Report Description Every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Choices: ON, OFF Default: ON Configuration Menu Equivalent:
REPORTING - ACTIVITY REPORT

Item TX Result Report

Description Select whether the report showing the result of a transmission is printed automatically after the transmission is finished. If ON is selected, a report is printed after each transmission is finished. If ON(ERROR) is selected, a report is printed after the transmission only if an error occurred. If OFF is selected, a report is not printed after each transmission is finished. The report is not printed even if an error occurred. Choices: ON, ON(ERROR), OFF Default: ON(ERROR) Configuration Menu Equivalent:
REPORTING - TX RESULT REPORT
RX Result Report Select whether the report showing the result of a reception is printed automatically after reception is finished. If ON is selected, a report is printed after each reception is finished. If ON(ERROR) is selected, a report is printed after the reception only if an error occurred. If OFF is selected, a report is not printed after each reception is finished. The report is not printed even if an error occurred. Choices: ON, ON(ERROR), OFF Default: ON(ERROR) Configuration Menu Equivalent:

Accept IPP Job

Device Name
Item Device Place Device Information Device URL
Description Displays the printers location. Default: [Blank] Displays the printer information. Default: [Blank] Specifies the printers Uniform Resource Locator (URL), authentication, and security. Range: Non-configurable Defaults: http://<IP_address>/ipp RequestingUserName None http://<IP_address>:80/ipp RequestingUserName None ipp://<IP_address>:80/ipp RequestingUserName None ipp://<IP_address>/ipp RequestingUserName None http://<IP_address>:631/ipp RequestingUserName None ipp://<IP_address>:631/ipp RequestingUserName None

Operational Support

Print Job
If this check box is selected, Print Job is enabled. Default: Checked If this check box is selected, Validate Job is enabled. Default: Checked If this check box is selected, Cancel Job is enabled. Default: Checked If this check box is selected, Get Job Attribute is enabled. Default: Checked If this check box is selected, Cancel Job is enabled. Default: Checked If this check box is selected, Get Printer Attribute is enabled. Default: Checked

Validate Job

Cancel Job
Get Job Attributes Get Jobs

Get Print Attributes

Description Applies the configuration settings for this window. Resets all configuration settings to previous values.
The Network - SNMP window allows you to configure the following items: Item SNMP Description If Enable is selected, SNMP is enabled. Choices: Enable, Disable Default: Enable Applies the configuration settings for this window. Resets all configuration settings to previous values.

E-mail

The Network - E-mail window allows you to configure the following items: Item Send Description If Enable is selected, sending E-mail is enabled. Choices: Enable,Disable Default: Enable Specify the name of the E-mail sender when using network scanning. Range: Up to 20 characters Default: magicolor 2590MF Configuration Menu Equivalent:

magicolor 2590MF Facsimile Users Guide
4556-9603-00A 1800837-001A

Thank You

Thank you for purchasing a magicolor 2590MF. You have made an excellent choice. This Users Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this Users Guide before starting any machine operations. In order to ensure correct use of the Fax functions, read this Users Guide, and then store it where it can immediately be referred to when necessary.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope is a trademark or registered trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. magicolor is a trademark or registered trademark of KONICA MINOLTA PRINTING SOLUTIONS U.S.A., INC. All other trademarks and registered trademarks are the property of their respective owners.

Copyright Notice

Copyright 2007 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 1000005, Japan. All Rights Reserved. This document may not be copied, in whole or part, nor transferred to any other media or language, without written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in operating the equipment, or in connection with the performance of the equipment when so operated.

Contents

Introduction... 1 Machine Parts 2 Front View 2 Rear View 3 Control Panel and Configuration Menu... 5 About the Control Panel 6 Fax Mode Screen 10 About the Fax Mode Screen 10 About the Function Mode Screen 10 Entering Fax Mode 11 Symbol list 11 Configuration Menu Overview 12 Configuration Menu 17 MACHINE SETTING 18 FAX REGISTRATION 19 TX SETTING 20 RX SETTING 21 COMM. SETTING 23 REPORTING 24
USER SETTING 25 Specifying Settings in Configuration Menu 26 General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode Sending Faxes....29 Basic Fax Operation 30 Sending a Fax Using the ADF 30 Sending a Fax Using the Original Glass 32 Improving Resolution 34 Specifying a Recipient 34 Directly Entering a Fax Number 35 Using a One-Touch Dial Key 35 Using the Speed Dial Function 36 Using the List Function of the Phone Book 36 Using the Search Function of the Phone Book 37 Using the Redial Function 38 Specifying Multiple Recipients 38 Sending a Fax to Multiple Recipients (Broadcast Transmission) 38 Sending a Fax at a Specified Time (Timer Transmission) 40 Sending a Fax Manually 41 Sending a Fax Manually After Using the Telephone 41 Sending a Fax Manually Using the On Hook Key 41 Canceling (Deleting) a Document Queued in Memory for Transmission 42 About the Fax Header 43 Receiving Faxes....45 Receiving Faxes Automatically 46 Receiving Faxes Manually 46 Printing Received Faxes 47 What Is the Guaranteed Imageable (Printable) Area? 47 Adding the Senders Information When Printing Faxes 48 Method of printing during reception 49 REDUCTION RX: ON 49 REDUCTION RX: OFF 51 REDUCTION RX: CUT 53 Registering Recipients...55 About the FAX REGISTRATION Function 56 One-Touch Dialing 56 Programming a One-Touch Dial Key 56 Changing/Deleting One-Touch Dial Information 58 Speed Dialing 59 Programming a Speed Dial Number 59

Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to Specifying Settings in Configuration Menu on page 26.
Menu Select key Enters the menu structure. Moves down in the menu structure. Selects the displayed menu choice. For details, refer to Specifying Settings in Configuration Menu on page 26.
Moves left through the available menu choices. Sets the current character and moves the cursor to the left when entering text. For details, refer to Specifying Settings in Configuration Menu on page 26.
Copy operations Provides copy operations. key For details, refer to the Printer/Copier/Scanner Users Guide. If a copy operations key is pressed in Fax mode, the machine enters Copy mode. For details, refer to the Printer/Copier/Scanner User's Guide.

One-touch dial keys

Registers and recalls one-touch dial numbers. For details, refer to Using a One-Touch Dial Key on page 35 or One-Touch Dialing on page 56.

Fax Mode Screen

About the Fax Mode Screen
Press the Fax key to display the Fax mode screen. The following appears in the Fax mode screen. Position Upper Part Name Mode or function name Description Indicates the currently selected mode or function settings. Displays the current menu, function or settings. Error messages are displayed when errors occur. The current time and remaining amount of memory is displayed during standby. Lower Messages Displays messages such as operating instructions.
About the Function Mode Screen
Press the Function key to display the Function mode screen. The following appears in the Function mode screen. Position Part Name Upper Function name Description 1.BROADCAST A fax can be sent to multiple recipients in a single transmission. For details, refer to Sending a Fax to Multiple Recipients (Broadcast Transmission) on page 38. 2.TIMER TX A document can be scanned and stored in memory to be sent at a specified time. For details, refer to Sending a Fax at a Specified Time (Timer Transmission) on page 40. 3.CANCEL RESERV. Of the documents stored in memory and waiting to be sent, a specific document can be selected and deleted. For details, refer to Canceling (Deleting) a Document Queued in Memory for Transmission on page 42. Lower Messages Displays messages such as operating instructions.

Entering Fax Mode

Before using the Fax function, make sure that the Fax key lits green. Otherwise, press it to enter the Fax mode. Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key switches the machine to Fax mode when it is in any mode other than Fax mode.

2.SPEED DIAL

1.SCAN DENSITY 2.RESOLUTION Settings
Specify the density for scanning a document. Settings STD / FINE / S/F / H/T Select the default scanning resolution (image quality). STD: For documents containing normal text (such as handwriting) (Standard) FINE: For documents containing small text S/F: For documents such as newspapers or those containing detailed illustrations (Super Fine) H/T: For documents with shades, such as photos (Half Tone) If H/T was selected, a screen appears, allowing you to select a detailed setting (STD, FINE or S/F). To change the resolution from the default setting before transmission, press the Resolution key. Settings ON / OFF Select whether or not the transmission information (date sent, senders name, fax number, etc.) is printed on sent faxes. On models for the USA, Canada and Korea, OFF cannot be selected.
1.MEMORY RX MODE Settings ON / OFF Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to OFF). A password can be set to specify the starting time or ending time of memory reception, or to cancel the function. The set starting time and ending time are valid every day until memory reception is turned off. For details on specifying settings, refer to Setting Up the Memory RX Mode on page 27. Settings 1-16 (Default : Depends on the sales region) Enter the number of rings (between 1 and 16) until the machine automatically begins receiving the fax when an external telephone is connected. Settings ON / OFF / CUT Select whether documents longer than the current paper size are printed reduced, split, or discarded. ON: The document is printed at a reduced size. OFF: The document is printed at full size and split onto multiple pages. CUT: The document is printed, but any part that does not fit within the page is erased. For details on the relationship between the length of the received document and the document that is actually printed, refer to Printing Received Faxes on page 47. Settings MEMORY RX / PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the document is received. MEMORY RX: Printing begins after all pages have been received. PRINT RX: Printing begins after the first page has been received.

Memory Reception

In cases when confidential faxes are being received, the received document can be stored in memory and printed at a specified time or when memory reception is turned off. Memory reception can be used with the following settings. Start/end time settings: Not set MEMORY RX MODE is normally set to ON. To print a fax saved in memory, set MEMORY RX MODE to OFF. Start/end time settings: Set Memory reception mode begins and ends at the specified time. Example 1: When ON TIME is set to 18:00 and OFF TIME is set to 8:00 The machine is in memory reception mode from 18:00 to 8:00 and in normal reception mode, where faxes are printed after being received, from 8:00 to 18:00. Example 2: When ON TIME is set to 12:00 and OFF TIME is set to 12:00 (the start time and end time are the same) MEMORY RX MODE is normally set to ON; however, faxes saved in memory are printed at 12:00.
Setting Up the Memory RX Mode
With the Fax mode screen displayed, press the Menu Select key to enter Menu mode. Press the + or , key to display the RX SETTING screen, and then press the Menu Select key. Check that the MEMORY RX MODE screen appears, and then press the Menu Select key. Using the * and ) keys, select ON, and then press the Menu Select key. The ON TIME screen appears. Specify the time when memory reception mode begins, and then press the Menu Select key. The OFF TIME screen appears. To specify no start time, press the Menu Select key without specifying a time.The PASSWORD screen appears. Skip to step 7.
Specify the time when memory reception mode ends, and then press the Menu Select key. The PASSWORD screen appears. Enter the password, and then press the Menu/Select key. Memory reception mode is set. The password is required for turning off memory reception mode or changing the start/end times. Enter a 4-digit number. To specify no password, press the Menu Select key without specifying a password.
Turning Off the Memory RX Mode
With the Fax mode screen displayed, press the Menu Select key to enter Menu mode. Press the + or , key to display the RX SETTING screen, and then press the Menu Select key. Check that the MEMORY RX MODE screen appears, and then press the Menu Select key. Using the * and ) keys, select OFF, and then press the Menu Select key. The PASSWORD screen appears.
If no password was specified, memory reception mode is canceled. Enter the password, and then press the Menu/Select key. Memory reception mode is canceled. If faxes are saved in memory, printing of the faxes begins.

Timer transmission can be combined with broadcast transmission. Position the document to be faxed. If necessary, change the Resolution setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to Improving Resolution on page 34. Press the Function key, then the , key. Check that the TIMER TX screen appears, and then press the Menu Select key. Using the keypad, enter the desired transmission time, and then press the Menu Select key. The time is set in the 24-hour format. If you want to correct the time, press the Cancel/C key, and then enter the correct time. Specify the fax number of the recipient. Refer to Specifying a Recipient on page 34. To send a fax to multiple recipients using broadcast transmission, press the Function key, and then display the BROADCAST screen. After all recipients have been entered, press the Start key to begin scanning, and then the machine enters transmission standby mode. For details on broadcast transmissions, refer to Sending a Fax to Multiple Recipients (Broadcast Transmission) on page 38. Press the Start key to begin scanning, and then the machine enters transmission standby mode. If you want to cancel a timer transmission, select CANCEL RESERV. from the FUNCTION menu. For details, refer to Canceling (Deleting) a Document Queued in Memory for Transmission on page 42.

Sending a Fax Manually

Sending a Fax Manually After Using the Telephone
If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you want to tell the recipient that you are sending a fax. Load the document into the ADF. If necessary, change the Resolution setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to Improving Resolution on page 34. Pick up the handset and check that the dial tone can be heard. Specify the fax number of the recipient by using the telephone to dial the fax number. The fax number of the recipient can also specified using the keypad in the control panel of this machine. If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. key to tem-
After finishing talking on the phone, the recipient should press the necessary key to start receiving the fax. Once the recipients fax machine is ready, a beep is sounded. Press the Start key to begin scanning and sending the fax. Replace the handset to its cradle. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select Yes, and then press the Menu Select key.

Sending a Fax Manually Using the On Hook Key
Load the document into the ADF. If necessary, change the Resolution setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to Improving Resolution on page 34. Press the On hook key.
Specify the fax number of the recipient. If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select Yes, and then press the Menu Select key. key to tem-
Canceling (Deleting) a Document Queued in Memory for Transmission 1 2
Of the documents stored in memory and waiting to be sent, a specific document can be selected and deleted. Press the Function key, then the , key twice. Check that the CANCEL RESERV. screen appears, and then press the Menu Select key. The details (specified transmission time and type of transmission) of the jobs queued in memory are displayed. If no jobs have been queued in memory, the message "NONE" appears. Using the + and , keys, select the job to be deleted. The following types of job are displayed.
MEMORY: Normal transmission queued in memory (fax) B-CAST: Broadcast transmission (fax) TIMER: Timer transmission (fax) SCAN: Scan to email transmission
To check the recipient of the currently displayed transmission job, press the ) key. After checking, press the Menu Select key to return to the previous screen. Press the Menu Select key to delete the displayed job. To delete another queued job, repeat steps 2 and 4.
Canceling (Deleting) a Document Queued in Memory for

About the Fax Header

If transmission source information is set in Header setting to be printed, information such as the senders name, fax number, transmission date/time, session number and page number can be printed by the recipient. The following items in the header.
Element Transmission date/time Fax number Senders name Session number Page number

Registering Recipients

About the FAX REGISTRATION Function
Frequently used fax numbers can be registered with the FAX REGISTRATION function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: One-touch dial: Register fax numbers with one-touch dial keys. Press a one-touch dial key to recall them. For details on specifying settings, refer to One-Touch Dialing on page 56. Speed dial: Register fax numbers with speed dial numbers, and then press a keypad to recall them. For details on specifying settings, refer to Speed Dialing on page 59. Group dial: Multiple recipients can be grouped and registered with a one-touch dial key. Press the one-touch dial key to recall the group. For details on specifying settings, refer to Group Dialing on page 61. If a recipient is registered with a one-touch dial key or a speed dial number, the recipient can be searched for by using the phone book functions. For details on using the phone book functions, refer to Using the List Function of the Phone Book on page 36 and Using the Search Function of the Phone Book on page 37.

One-Touch Dialing

Programming a One-Touch Dial Key
Register frequently used fax numbers with one-touch dial keys (maximum 9). When sending a fax, press a one-touch dial key to recall them. To register multiple recipients with a one-touch dial key, program it as a group dial. For details on programming group dialing, refer to Group Dialing on page 61. Press the Menu Select key, then the , key three times. Check that the FAX REGISTRATION screen appears, and then press the Menu Select key. Check that the ONE-TOUCH DIAL screen appears, and then press the Menu Select key.
Press the one-touch dial key that you want to program. If the one-touch dial key that is pressed is already registered with a recipient, the message REGISTERED! appears. Press the Menu Select key, and then press a one-touch dial key with no recipient registered. Enter the name of the one-touch dial to be programmed, and then press the Menu Select key. Text up to 20 characters long can be entered for the name. For details on entering/editing text and the characters that can be entered, refer to Entering Text on page 79. To cancel programming, press the Cancel/C key. (To cancel programming while the name is being entered, press the Menu Select key, and then press the Cancel/C key.) Using the keypad, enter the fax number of the recipient, and then press the Menu Select key. The fax number can contain a maximum of 50 characters. For details on entering/editing numbers, refer to Entering Text on page 79. To cancel programming, press the Cancel/C key. (To cancel programming while the number is being entered, press the Menu Select key, and then press the Cancel/C key.) Select the modem speed, and then press the Menu/Select key. The entered information is programmed with the one-touch dial key, and the message SELECT REGIST.KEY appears.

If a transmission error occurs, select 14.4 or 9.6 for the modem speed. To program another one-touch dial key, press the one-touch dial key, and then repeat the procedure starting from step 5. To finish the procedure and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displayed.
Changing/Deleting One-Touch Dial Information
The registered one-touch dial information can be corrected. Press the Menu Select key, then the , key three times. Check that the FAX REGISTRATION screen appears, and then press the Menu Select key. Check that the ONE-TOUCH DIAL screen appears, and then press the Menu Select key. Press the one-touch dial key that you want to change or delete. Press the Cancel/C key. If a one-touch dial key programmed with a group of fax numbers is pressed, the message GROUP appears in the upper-right corner of the screen. To delete the group, press the Cancel/C Key. To change group dialing, refer to Changing/Deleting Group Dialing Information on page 62. Using the * and ) keys, select either EDIT or DELETE, and then press the Menu Select key. If EDIT was selected, the name is displayed. Continue with step 7. If DELETE was selected, the settings programmed for the one-touch dial key are deleted and the message SELECT REGIST.KEY appears again. Skip to step 9. When a one-touch dial number is deleted, it is also deleted from the group dialing that it is used in. Change the name, fax number, modem speed as desired. For details on changing the name, refer to Entering Text on page 79. If you try to change the settings for a one-touch dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed one-touch dial number in the group dialing. If the Menu Select key is pressed, the corresponding one-touch dial number programmed in group dialing is kept. If the Cancel/C key is pressed, the corresponding one-touch dial number programmed in group dialing is deleted. When you are finished making changes, press the Menu Select key. The message SELECT REGIST. KEY appears.
To change or to delete other one-touch dial information, press the one-touch dial key, and then repeat the procedure starting from step 5. OR To finish the procedure and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displayed.

Speed Dialing

Programming a Speed Dial Number
Register frequently used fax numbers with speed dial numbers (maximum 100). Enter the speed dial number when sending a fax to recall the fax number. Press the Menu Select key, then the , key three times. Check that the FAX REGISTRATION screen appears, then press the Menu Select key, and then press , key. Check that the SPEED DIAL screen appears, and then press the Menu Select key. Using the keypad, enter the 3-digit speed dial number (ex. 011) that you want to program. If the speed dial number that is entered is already registered with a recipient, the message REGISTERED! appears. Press the Menu Select key, and then press a speed dial number with no recipient registered. If you enter 2-digit speed dial number, make sure to enter [0] at first. For example when speed dial number is [11], enter [011]. Enter the name of the speed dial to be programmed, and then press the Menu Select key. Text up to 20 characters long can be entered for the name. For details on entering/editing text and the characters that can be entered, refer to Entering Text on page 79. To cancel programming, press the Cancel/C key. (To cancel programming while the name is being entered, press the Menu Select key, and then press the Cancel/C key.)

About the Reports and Lists
Reports on the status of fax transmissions and fax receptions and the contents of the one-touch dial keys, etc. can be printed with this machine. The following reports and lists can be printed with this machine. For details on printing the reports and the lists, refer to the following section.
Printing the Reports and Lists
Press the Display key, then the , key three times. Check that the PRINT REPORT screen appears, and then press the Menu Select key. Using the + and , keys, select the desired report. Press the Menu Select key. The report is printed.

TX RESULT REPORT

The document number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed.
Checking the Transmission/Reception Result From the
The machine can also be set to print this report with each transmission, only when an error occurs, or not at all. For details, refer to REPORTING on page 24.
SESSION 0001 FUNCTION TX NO. 001 DESTINATION STATION AAA NEWYORK 012345678 00A0: TX CANCEL DATE APR.19 TIME 18:00 PAGE 010 DURATION MODE RESULT STOP

00h02min21s G3

RX RESULT REPORT
The document number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to REPORTING on page 24.
SESSION 0001 FUNCTION RX NO. 0014:ERROR DURING RX DESTINATION STATION DATE APR.19 TIME 18:00 PAGE 001 DURATION MODE RESULT NG

00h02min21s ECM

ACTIVITY REPORT
The operation number, document number, date of operation, starting time of transmission/reception, type of operation (transmission or reception), recipient name, number of pages sent/received, mode, and transmission/reception result are printed. The machine can also be set to print this report automatically after every 60 transmissions/receptions. For details, refer to REPORTING on page 24.
NO. SESSION DATE APR.19 APR.19 APR.19 APR.19 TIME 16:32 18:00 18:00 19:12 TX/RX TX-----RX 098765432 ---RX 098765432 TX--HEAD OFFICE 00h00min56s ECM OK 012 00h02min48s ECM DESTINATION STATION AAA NEWYORK 012345678 PAGE DURATION MODE RESULT OK NG 0034 OK

Symptom The document is not scanned. The document is scanned at an angle.
Cause The document is too thick, too thin or too small. The document guides are not adjusted to the width of the document.
Solution Use the original glass to send the fax. Slide the document guides to fit the width of the document. Position the document correctly. Clean the original glass.
The fax received by the The document is incorrecipient is blurry. rectly positioned. The original glass is dirty.
The text in the document Adjust the resolution is written too faint. There may be a problem Check the telephone with the telephone con- line, and then try sendnection. ing the fax again. There may be a problem Make a copy to check with the recipients fax that this machine is machine. operating correctly, and then, if the copy was printed correctly, have the recipient check the condition of their fax machine. The fax received by the recipient is blank. The document was sent Load the document to be with the front side facing faxed facing up. down (when the ADF is used).
Transmission is not pos- The transmission proce- Check the transmission sible. dure may have been procedure, and then try performed incorrectly. sending the fax again. The fax number may be Check the fax number. wrong. The one-touch dial key Check that the keys or speed dial may be were correctly proincorrectly programmed. grammed. The telephone line may Check the telephone line be incorrectly conconnection. If it is disconnected, connect it. nected. There may be a problem Contact the recipient. with the recipients fax machine (such as, no paper or turned off).
Problems When Receiving Faxes
If the fax cannot be received correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be received correctly, even after performing the described operations, contact your technical representative. For details on the error messages, refer to Error Messages on the Message Window on page 75. For details on troubleshooting procedures for document misfeeds, paper misfeeds, poor print quality, or empty toner, refer to the Printer/Copier/Scanner Users Guide.
Symptom The received fax is blank.
Cause There may be a problem with the telephone connection or with the callers fax machine.
Solution Check that the machine can make clean copies. If it can, have the caller send the fax again.

The caller may have Contact the caller. loaded the pages backward.
Faxes cannot be received automatically.
The machine is set to Set the machine to autoreceive faxes manually. matic reception. Memory is full. Load paper if it is empty, and then print the faxes stored in memory. Check the telephone line connection. If it is disconnected, connect it.
The telephone line is incorrectly connected.
There may be a problem Make a copy to check with the callers fax that this machine is machine. operating correctly, and then, if the copy was printed correctly, have the recipient check the condition of their fax machine.
Error Messages on the Message Window
Error message LINE PROBLEM (Flashing alternately) CHECK LINE Cause The telephone dialing system or telephone wiring system is not set correctly. The telephone cable is not attached correctly. *COMM.ERROR* (####) Solution Check the telephone dialing system or telephone wiring system and use the appropriate configuration menu to make the correct settings. Correctly connect the telephone cable.
Communication is not Check the transmission results. possible because of some problem in the machine. Communication is not possible because of a problem with the recipient/callers fax machine.
*REDIAL ALL FAILED* All redial attempts failed Check the condition of the recipibecause either the recip- ents line, and then try sending ients line is busy or the fax again. there was no answer. *MEM.FULL/TX CAN- While sending a fax, the CEL* size of the data for the scanned image has exceeded the capacity of memory. Retrieve all received faxes stored in memory. Send the fax by direct transmission. To print an error report, press the Cancel/C key while an error message is displayed. *MEM.FULL/RX CAN- While receiving a fax, CEL* the size of the data for the scanned image has exceeded the capacity of memory. HANG UP THE PHONE Retrieve all received faxes stored in memory. To print an error report, press the Cancel/C key while an error message is displayed.
The receiver of the con- Replace the receiver of the connected telephone is nected telephone on the hook. lifted.

Inputting Example

The procedure for entering text is described below, using NJ Office as an example. Press the key to change the input mode so that letters can be entered. Press the 6 key twice. N is entered. Press the 5 key once. J is entered. Press the 0 key once. A space is entered. Press the 6 key three times. O is entered. Press the 3 key seven times. f is entered. Press the ) key. The cursor moves to the right. Press the 3 key seven times. f is entered. Press the 4 key seven times. i is entered. Press the 2 key seven times. c is entered. Press the 3 key six times. e is entered.
Correcting Text And Input Precautions
To erase all entered text, hold down the Cancel/C key. To delete only part of the entered text, use the * and ) keys to move the cursor (_) to the character that you want to delete, and then press the Cancel/C key. If multiple characters are assigned to a single key, OK=) appears at the bottom of the screen. If the same key is to be used to enter two characters in a row, press the ) key after selecting the first character. (Refer to the above inputting example.) To enter a space, press the 0 key.
Entering text 79 Correcting text 82 Input mode 81 Input precautions 82 Error messages 75
Canceling Memory 42 Confirm 65 Control panel 2, 6 Counter Total scans 66 Counters 66 Fax printing 66
Fax mode screen 10 Footer 48
Group dial Changing/Deleting 62 Programming 61
Deleting Memory 42 Dialing, direct 35

Header 43

One-touch dial key 6 Changing/Deleting 58 Programming 56 Specifying a recipient 35
Imageable area 47 Input mode 81
Parts 2 Phone book List 36 Search 37 Printable area 47
Key operation 79 Keypad 6
Lists 67 GROUP DIAL LIST 70 MEMORY DATA LIST 69 ONE-TOUCH LIST 69 Printing 67 SPEED DIAL LIST 69
Receiving faxes Automatic reception 46 Manual reception 46 Memory reception 27 Printing 47 Reception result 67, 68 Recipients Multiple recipients 38 Registering 55 Redial 38 Registering recipients 55 Group dial 61 One-touch dial 56 Speed dial 59 Reports 67 ACTIVITY REPORT 68 MEMORY IMAGE PRINT 69 Printing 67 RX RESULT REPORT 68 TX RESULT REPORT 67 Resolution Improving fax resolution 34
Manual Reception 46 Transmission 41 Memory Cancel/delete 42 Queue 42 Memory reception 27 Memory RX mode 27 Setting up 27 Turning off 28 Menu COMM. SETTING 23 FAX REGISTRATION 19 MACHINE SETTING 18 Overview 12 REPORTING 24 RX SETTING 21 Specifying Settings 26 TX SETTING 20 USER SETTING 25 Multiple recipients Broadcast 38 Group dial 35
Sending faxes Basic fax operation 30 Manual transmission 41 Redial 38 Timer 40
Specifications 78 Specifying a recipient Direct dialing 35 One-touch dial key 35 Speed dial 36 Specifying recipient 34 List 36 Phone book 36, 37 Search 37 Speed dial Changing/deleting 60 Programming 59 Specifying recipient 36