Sometimes your desktop i s o u t o f c o n t ro l.
S o m e t i m e s i t s n o t.

Lexmark X340

Low cost, full functionality right on your desktop!

More productivity

Use the 50-page Automatic Document Feeder to fax, scan and copy documents with ease and zip through print runs as fast as 25 ppm!

Up to 25 ppm

More simplicity
Send faxes in just seconds thanks to the multiple speed-dial shortcuts, and simplify maintenance tasks with the intuitive 2-line backlit display.

Desktop user

More scanning capabilities
Scan colour documents directly to various PC applications and file types, including Word, PowerPoint, PDF and even editable text formats.
Simplify your daily tasks
We m a k e p r i n t i n g e a s y

Lexmark X340 MFP

Don't get up! Now you can do it all from your desk.
Affordable and very easy to use, the Lexmark X340 is the ideal solution for budget-sensitive desktop users that demand high-speed mono laser printing, copying, faxing and colour scanning all in a single, space-saving device. Faxing, as easy as 1, 2, 3 Three seconds or less! That''s how fast the Lexmark X340 can transmit a fax, thanks to its high-speed 33.6Kbps modem. Just load a stack of originals into the 50-sheet Automatic Document Feeder, press one of the 10 speed-dial buttons, and let the X340 go to work for you! Multitalented colour scanning With its wide flatbed scanner and adjustable lid, the Lexmark X340 is perfect for scanning bound materials, like open books and reports. Use the included software to digitise hardcopy text into editable form, and import colour images into a wide range of applications and file formats.
Print Technology Monochrome Laser Function Colour Scanning, Copying, Network Scanning, Faxing, Printing Print Speed (A4, Black) Up to 25 ppm Print Speed (Letter, Black) Up to 27 ppm Time to First Page (Black) as fast as 10 seconds Copy Speed (A4, Black) Up to 25 cpm Time to First Copy (Black) as fast as 12 seconds Print Resolution, Black 600 x 600 dpi Scanning Resolution 600 X 600 dpi, 600 X 300 dpi (color) Processor 150 MHz Memory, Standard 64 MB Memory, Maximum 64 MB Expandable Memory Options No Citrix MetaFrame Citrix, MetaFrame and MetaFrame XP are registered trademarks or trademarks of Citrix Systems, Inc. in the U.S. and other countries., Microsoft Windows 2000 Server running Terminal Services with Citrix MetaFrame XP Presentation Server or Citrix MetaFrame Presentation Server 3.0., Microsoft Windows Server 2003 running Terminal Server with Citrix MetaFrame XP Presentation Server or Citrix MetaFrame Presentation Server 3.0, Microsoft Windows Server 2003 running Terminal Server with Citrix Presentation Server 4.0, Microsoft Windows Server 2003 x64 Edition (Standard, Enterprise) running Terminal Server with Citrix Presentation Server 4.0, Microsoft Windows 2000 Server running Terminal Services with Citrix Presentation Server 4.0 Microsoft Windows Operating Systems Supported 2000 (Professional/Server/Advanced Server), XP (Home, Professional), XP Professional x64, Server 2003 (Standard, Enterprise) running Terminal Server, Server 2003 (Standard, Enterprise), 2000 Server running Terminal Services, Server 2003 x64 Edition (Standard, Enterprise) running Terminal Services, Server 2003 (Standard, Enterprise) x64 Edition
Paper Handling Standard 150-Sheet Output Bin, 250-Sheet Input Tray, Single Sheet Manual Feed Slot, Single Sheet Exit
Paper Handling Optional 550-Sheet Drawer Paper Input Capacity (Standard) 250 pages 20 lb or 75 gsm bond Paper Input Capacity (Maximum) 800 pages 20 lb or 75 gsm bond Paper Output Capacity (Standard) 150 pages 20 lb or 75 gsm bond Paper Output Capacity (Maximum) 150 pages 20 lb or 75 gsm bond Copy/Fax/Scan (ADF) Paper Input Capacity Up to 50 pages 20 lb or 75 gsm bond Envelope Capacity 1 Finishing Option No Number of Paper Inputs 1 Number of Paper Inputs, Maximum 2 Media Types Supported Card Stock, Envelopes, Transparencies, Refer to the Card Stock & Label Guide, Plain Paper, Paper Labels Media Sizes Supported 10 Envelope, 9 Envelope, A5, C5 Envelope, Statement, Letter, Legal, JIS-B5, Folio, Executive, DL Envelope, B5 Envelope, A4, 7 3/4 Envelope (98 x 191 mm - 216 x 355 mm)

Modem Speed 33.6 Kbps Packaged Size (mm - H x W x D) 550 x 590 x 495 mm Size (mm - H x W x D) 521 x 530 x 394 mm Weight (kg) 16.33 kg Noise Level, Idle 27 dBA Print Noise Level, Operating 51 dBA Copy Noise Level, Operating 52 dBA Scan Noise Level, Operating 49 dBA Product Guarantee One Year Exchange Product Certifications Energy Star, CSA, ICES Class A, BSMI Class A, VCCI Class A, FCC Class A, UL 60950-1, IEC 320-1, ECMA-74, CE Class A, CB IEC 60950 1, IEC 61000-3-2, -3-3, EN 55022, EN 55024, CISPIR 22 Class A, GS (TV)-EN 60950-1, SEMKO, UL AR, CS, TV Rh, N Mark, C-tick Class A, CCC Class A, RPC, PSB, MIC, EK - K60950 Duty Cycle Up to 15,000 one-time maximum Impressions per month Specified Operating Environment Temperature: 16 to 32C (60 to 90F)
Standard Ports USB 2.0 Specification Hi-Speed Certified Optional Network Ports Lexmark N4000e for Ethernet 10/100Base TX (Print Only), Lexmark N4050e 802.11g Wireless Print Server (Print Only), External 802.11g Wireless, External Gigabit Ethernet Printable Area 4.0 mm of the top, bottom, right and left edges (within) Printer Languages (Standard) PCL 6 Emulation Reduce / Enlarge Range 25 - 400 % Scan Area, Maximum 216 x 355.6 mm
Supplies Ships with 1,5K* pages Return Programme toner cartridge. 2,5K* pages High Yield Return Programme toner cartridge (aftermarket). Regular cartridge is also available.
- Printers and supplies are designed for use in Europe, Middle East and Africa only.
Cost saving & environmental features Energy Star compliant Taiwan Green Mark WEEE RoHS
* Average cartridge yield. Declared yield value in accordance with ISO/ IEC 19752.
Specifications are subject to change without notice. Lexmark, Lexmark with diamond design is trademark of Lexmark International, Inc. registered in the United States and or other countries. All other trademarks are the properties of their respective owners.
w w w. l e x m a r k. c o m
Copywriter: Bill Fahber / Visual: Getty Images
Lexmark believes that the environment is a critical component of responsible business management and clearly demonstrates it by implementing the 4R strategy: Reduce, Recover, Reuse and Recycle. To learn more about these programmes please visit www.lexmark.com/recycle
With our innovative solutions and services, we help you PRINT smarter, MOVE information faster and MANAGE output more efficiently across your enterprise. Ask your local Lexmark representative for more information.

X340, X340n, X342n MFP

Users Guide

January 2006

www.lexmark.com

Edition: January 2006

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the users responsibility. 2006 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. Use only a 26 AWG or larger telecommunications (RJ11) cord when connecting this product to the public switched telephone network. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plugin ports. Your product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions. This symbol indicates the presence of a hot surface or component. CAUTION: To reduce the risk of injury from a hot component, allow the surface to cool before touching.

Conventions

Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you harm. Warning: A warning identifies something that could damage your product hardware or software.

Contents

Chapter 1: Finding information about the MFP.. 7 Chapter 2: Setting up the MFP... 9
Installing an overlay for another language... 10 Installing an additional paper tray.... 11 Getting the MFP ready to print and scan... 12 Installing the software for USB attach... 12 Installing the software for network attach (X342n only).. 13 Getting the MFP ready to fax.... 14 Connecting directly to a telephone wall jack.. 14 Connecting to a telephone.... 15 Getting the MFP ready to copy... 16
Chapter 3: Learning about the MFP... 17

Contents 5

Notices.... 94 Index... 102

Contents 6

1 Finding information about the MFP
The Lexmark X340/X340n/X342n Multifunction Printer (MFP) comes with the following resources:

Setup sheet

Description The Setup sheet gives you instructions for setting up hardware and software. Where to find You can find this document in the MFP box or on the Lexmark Web site.
Description The Users Guide gives you instructions for using the MFP and other information such as: Maintenance Troubleshooting Safety Where to find You can find this document on the Lexmark Web site or on the software CD that came with the MFP.
Description The CD contains drivers, software, and publications files. Where to find You can find this CD in the MFP box. See the Setup sheet for installation instructions.
Finding information about the MFP 7

Readme file

Description This file contains late-breaking information about the MFP and software that does not appear in other documentation, as well as information specific to your operating system. Where to find To access the Readme file: 1 Click Start Programs or All Programs Lexmark Lexmark X34x Series. 2 Select Readme.

Web site

Description Our Web site contains a variety of information. Note: All paths for the Web site are subject to change. Where to find Visit our Web site at www.lexmark.com. 1 Go to the Web site. 2 Select a country or region from the drop-down list in the upper-left corner of the page. 3 Select the link for the information you need.
Record the following information (located on the store receipt and the back of the MFP), and have it ready when you contact us so that we may serve you faster: Machine Type number: Serial number: Date purchased: Store where purchased:
Finding information about the MFP 8

2 Setting up the MFP

Before unpacking your MFP, select a level, stable surface on which to set it. Allow adequate space for air circulation and opening covers and trays.
Clearance space Front Back Right Left Top 400 mm (16 in.) 175 mm (8 in.) 127 mm (3 in.) 50 mm (2 in.) 175 mm (7 in.)

Setting up the MFP 9

Installing an overlay for another language
These instructions apply only if you received one or more additional language overlays with the MFP.

Darkness Menu Back

Using the control panel menus
Navigating the control panel menus
1 Press Menu. 2 Press 3 Press 4 Press 5 Press
or or or repeatedly until the menu you want appears, and then press.
repeatedly until the menu option you want appears, and then press repeatedly until the setting you want appears.

to save the setting.

Printing a list of menu items
1 From the control panel, press Menu. 2 Press 3 Press
or or repeatedly until REPORTS appears, and then press.
repeatedly until Print Menus appears, and then press
The MFP prints a list of all available menus and default settings.
Printing a network setup page (X342n only)
You can print a network setup page to review the network settings. Note: This menu item is only available when the USB cable is unplugged.
repeatedly until Network Setup appears, and then press
Using the control panel menus 22
4 The MFP prints the network setup page.

Copy Defaults menu

Use this Darkness Content Number Scale Collate Paper Source Paper Saver To Improve the readability of a copy by darkening a light document or lightening a dark document. Specify the type of document being copied: Text, Mixed, or Photo. Specify how many copies to print. Specify the percentage for enlarging or reducing an image copy. Collate copies as they exit. Select the paper source you want to use. Choose how many page images to print on a page.

Fax Advanced menu

Use this Auto Answer Behind PABX Dial Method Fax Forwarding Fax Footer Auto Reduce Confirmation To Modify answer settings. Indicate if there is a telephone switching device. Select where the dialing method should be pulse or tone for a fax job. Forward a fax to another fax machine. Add a footer to a fax. Automatically reduce the size of a document for faxing. Print a confirmation page each time a fax is sent or if there is an error while faxing.
Using the control panel menus 23

Fax Defaults menu

Use this Content To Choose the quality of the image being sent. Note: Changing the content may also increase the time necessary to send the fax. Original Size Darkness Rings Distinct Ring Redials Redial Wait Paper Source Speaker Volume Prefix ECM Station ID Specify the default size of original documents to be faxed. Improve the readability of a fax by darkening a light document or lightening a dark document. Specify the number of rings before the MFP automatically answers an incoming fax. Choose the type of ring that indicates an incoming fax, if the fax number has a distinct ring. Choose the number of redial attempts after a failed fax transmission. Choose the number of minutes to wait before an automatic redial. Select the paper source you want to use. Turn the speaker on or off to monitor the fax tone. Specify the volume of the telephone ring for incoming faxes or specify the volume of the speaker to monitor the fax tone. Set an extension to dial before dialing any autodial number. For example, enter a prefix if you must dial an extension to reach an outside line. Ensure accurate, errorfree transmission with another ECMequipped fax machine. Set the fax machine number or ID name that appears on the fax header.

Paper/Quality Watermark Profiles About
Using the MFP software 26
Using Presto! PageManager (USB attach only)
Use Presto! PageManager to scan, share, and organize photos and documents. To open Presto! PageManager, click Start Programs or All Programs Lexmark Applications Presto! PageManager. To access the Presto! PageManager Help:
1 Open Presto! PageManager. 2 Click Help
Using QLINK (USB attach only)
With QLINK, you can: Scan to various applications. Configure additional applications for scanning. For more information, see page 56. Customize scan settings. For more information, see page 58.
To open QLINK, use one of the following methods: From the MFP control panel, press Scan. Double-click the QLINK icon on the desktop. Click Start Programs or All Programs Lexmark Lexmark X34x Series QLINK.
Using the MFP software 27
4 Loading paper and original documents
Loading paper in the paper tray

1 Make sure:

You use paper designed for laser printers. The paper is not used or damaged. If you are using specialty paper, you follow the instructions that came with the paper. You do not force paper into the MFP. Set the correct paper type in the control panel, or using the computer. For more information, see Setting the paper type and size.

2 Remove the paper tray.

Loading paper and original documents 28
3 Holding the tray on a stable surface, press the guide lock, and slide the rear guide until it
locks at the paper length you want. Note: To load longer paper, such as legal size paper: Press the button at the back of the paper tray, and extend the tray until it locks into place.
Attach the dust cover to the rear of the MFP to protect the paper that extends beyond the edge of the MFP.
4 Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the
edges on a level surface.
Loading paper in the paper tray 29
5 Load the paper with the print side facing down.
Note: Load letterhead paper with the design side facing down. The top edge of the sheet should be placed at the front of the tray.
6 Make sure the paper is below the maximum fill lines on the left inside wall of the tray.
Note: Overloading paper may cause paper jams.
Loading paper in the paper tray 30
7 Squeeze and adjust the paper guides until they lightly touch the side of the stack of paper.
Note: Do not push the paper guides far enough to cause the materials to warp. Incorrect adjustments may cause paper jams.

8 Close the paper tray.

Note: The paper level indicator, on the front of the paper tray, shows the amount of paper currently in the tray.
Note: If you experience problems with the paper feed, use the manual feeder. For more information, see Loading paper in the manual feeder on page 32.
Loading paper in the paper tray 31
Loading paper in the manual feeder

Use the manual feeder to print transparencies, labels, envelopes, or card stock. You may also use the manual feeder to make short runs of paper types or sizes that are not currently loaded in the paper tray. For information on acceptable print media to use in the manual feeder, see Loading various paper types on page 33.
You use paper designed for laser printers. The paper is not used or damaged. If you are using specialty paper, you follow the instructions that came with it. You do not force paper into the MFP. Set the correct paper type and size in the control panel, or using the computer. For more information, see Setting the paper type and size.
2 Place a single sheet of paper face-up with the leading edge first into the center of the manual
feeder, and adjust the paper guides to the paper width. The MFP automatically engages the print media.
Loading paper in the manual feeder 32
Loading various paper types
Input source/capacity1 Size (mm/in.) Plain paper Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) JISB5 (182 x 257/7.2 x 10) Statement (140 x 216/5.5 x 8.5) A5 (148 x 210/5.83 x 8.27) Envelopes2 No. 9 (98.4 x 225.4/3.88 x 8.88) No. 10 (104.8 x 241.3/4.12 x 9.5) DL (110 x 220/4.33 x 8.66) C5 (162 x 229/6.38 x 9.02) B5 (176 x 250/6.93 x 9.84) No. 7 3/4 (98.4 x 190.4/3.88 x 7.5) Paper labels3 Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Transparency films Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Yes/50 Yes/1 Yes/50 No/0 Yes/1 No/0 No/0 Yes/1 No/0 250sheet paper tray Yes/250 Manual feeder Yes/1 550sheet paper tray (optional) Yes/550
Loading various paper types 33
Input source/capacity1 Size (mm/in.) Card stock4 Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) JISB5 (182 x 257/7.2 x 10) Statement (140 x 216/5.5 x 8.5) A5 (148 x 210/5.83 x 8.27)

250sheet paper tray No/0

Manual feeder Yes/1
550sheet paper tray (optional) No/0
Maximum capacity may be reduced depending on paper thickness. Feed envelopes one sheet at a time through the manual feeder. MFP is intended for occasional paper label printing only. Feed one sheet at a time through the manual feeder. Do not use vinyl labels with the MFP. card stock one sheet at a time through the manual feeder. It must exit through the rear output slot. Individual postcard sizes, such as 4 x 6, are not supported. Lexmark recommends full-sized sheets of postcard stock designed for laser printers.

4 Feed

Warning: Using unsupported media sizes may damage the MFP.
Loading various paper types 34
Setting the paper type and size

Using the control panel

press. or. or or. repeatedly until the paper size you want to use is selected, and then press repeatedly until the paper type you want to use is selected. repeatedly until the paper source you want to use appears. or repeatedly until PAPER SETUP appears on the top line of the display, and then press. or repeatedly until Size/Type appears on the top line of the display, and then

Selecting an output location 38

5 Printing

Printing a document
1 Load paper. 2 With a document open, click File
3 Click Properties, Options, Setup, or Preferences. 4 Adjust the settings. 5 Click OK. 6 Click OK or Print.

Printing an envelope

1 Load an envelope face-up in the manual feeder.
Note: Make sure the envelope flap is face-down.
2 With a document open, click File
3 Click Properties, Options, Setup, or Preferences. 4 From the Layout tab, select Landscape.
Note: Most envelopes use landscape orientation. Make sure the same orientation is also selected in the software application.
5 From the Paper/Quality tab, select the paper source. 6 Select Envelope from the Media drop-down list. 7 Click the Advanced button. 8 Select the envelope size loaded, and click OK. 9 Click OK.

Printing 39

10 Click OK or Print.

Printing transparencies

1 Load transparencies.
Note: If you are using the manual feeder, load one transparency at a time. Make sure you use a transparency designed for laser printers. Print.
3 Click Properties, Options, Setup, or Preferences. 4 From the Paper/Quality tab, select the paper source. 5 Select Transparency from the Media drop-down list. 6 Click the Advanced button. 7 Select the transparency size loaded, and click OK. 8 Click OK. 9 Click OK or Print.

Printing collated copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).
3 From Copies, select the Collate check box. 4 Click OK or Print.
Printing multiple pages on one sheet
3 Click Properties, Options, Setup, or Preferences.
Printing transparencies 40
4 From the Layout tab, select the number of pages per sheet from the Pages Per Sheet drop

down list.

5 Click OK. 6 Click OK or Print.
Printing the last page first (reverse order)
3 Click Properties, Options, Setup, or Preferences. 4 From the Layout tab, select the Back to Front check box. 5 Click OK. 6 Click OK or Print.
Printing the last page first (reverse order) 41

6 Faxing

You can load an original document into the ADF or on the scanner glass.

ADF Scanner glass

6 Enter a fax number, and then press
have entered the last number.
7 Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you
Sending a fax at a scheduled time (delay send)
Using the delay send feature, you can scan a document now and fax it at a later time.
. or repeatedly until Delay send appears, and then press.

Sending a fax 44

7 Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you 8 Enter the time you want to send the fax, and then press
Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again.
Adding a prefix before dialing
Using the prefix feature, you can dial an extension to reach an outside line or turn off call-waiting before sending a fax.
or or repeatedly until Fax Defaults appears, and then press repeatedly until Prefix appears, and then press.
4 Enter the prefix you want to dial before sending a fax, and then press 5 Press Stop to return to the Ready prompt.
Adding a pause while dialing
Using the pause feature, you can add a pause during dialing to wait for an outside line or navigate an automated telephone system. While dialing the fax number, press Redial/Pause to insert a pause. A pause is represented by a comma (,) on the display.

Receiving a fax

Receiving a fax automatically
When the MFP is set to Auto Answer, it answers an incoming fax on a specified number of rings. Once the connection is established, the MFP automatically receives the fax.

Receiving a fax 45

Receiving a fax manually
We recommend using this feature when the fax and the telephone share a telephone line. Choose which incoming faxes to accept by setting the MFP to manual answering mode.

1 Deselect Auto Answer:

a b c From the control panel, press Fax. Press Menu. Press or repeatedly until FAX ADVANCED appears, and then press.
Auto Answer appears. d e f Press Press press. or. repeatedly until No appears on the bottom line of the display, and then
To return to the Ready prompt, press Stop.
2 When the telephone rings, press 3 If you hear a fax tone, press Start.
The MFP receives the fax.

Forwarding faxes

Use the fax forwarding feature if you are going to be away but still want to receive faxes. There are three fax forwarding settings: Off(Default) ForwardThe MFP sends the fax to the designated fax number. Forward and PrintThe MFP prints the fax and then sends it to the designated fax number.

1 Load paper. 2 Load the original document face-up into the ADF or face-down on the scanner glass. 3 From the control panel, make sure Copy mode is selected. 4 Under Copy, press Options. 5 Press 6 Press
or or repeatedly until Paper Saver is selected, and then press repeatedly until the setting you want to use is selected.
Note: 2-UpPrints two copied documents on a page. 4-UpPrints four copied documents on a page. OffPrints one copied document on a page.

7 Press

Collating copies 52
8 Press Start. 9 If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished
copying the number of pages you want to print in Paper Saver mode.
Enlarging or reducing an image
1 Load paper. 2 Load an original document face-up into the ADF or face-down on the scanner glass.
Note: Do not load postcards, index cards, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
3 From the control panel, make sure Copy mode is selected. 4 Press Scale repeatedly until the option you want appears.
Note: Choose Custom to enter a specific percentage to enlarge or reduce.

5 Press

Enlarging or reducing an image 53

8 Scanning

Using the X340, X340n, or X342n, you can send scanned images through the USB connection to your computer. In addition, using the X342n you can scan the document back to your computer over the network. You can load an original document into the ADF or on the scanner glass.

Scanning 54

Scanning documents using the control panel (USB attach only)
The computer is on. The computer is attached to the MFP. The software has been loaded onto the computer.
2 Load an original document face-up into the ADF or face-down on the scanner glass.
3 From the control panel, press Scan. 4 Press
or repeatedly until the application you want to use appears.
Note: If you do not see the application you want to use, configure additional applications for scanning. For more information, see Configuring additional applications for scanning on page 56. Adjust the scan settings using the computer. For more information, see Customizing scan settings on page 58.
The MFP scans the document.
6 If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished

Replacing the photoconductor 66

Cleaning the MFP

To maintain print quality, follow these cleaning procedures each time the toner cartridge is replaced or if print quality problems occur. Warning: Do not put water directly on the MFP or use ammoniabased cleaners or volatile solvents, such as paint thinner, on the MFP.
Cleaning the scanner glass
1 Slightly dampen a soft, lintfree cloth or paper towel with water. 2 Open the top cover.
3 Wipe the surfaces of the scanner glass and ADF until they are clean and dry. 4 Wipe the underside of the white top cover and white sheet until it is clean and dry. 5 Close the top cover.
Cleaning the outside of the MFP
Wipe the outside surface of the MFP with a soft, clean, lintfree cloth. If you dampen the cloth slightly with water, be careful not to let any water drip onto or inside the MFP.

Cleaning the MFP 67

Cleaning the inside of the MFP
CAUTION: The fuser area is hot. Avoid contact with the fuser area to prevent burns.
Warning: While cleaning the inside of the MFP, be careful not to touch the transfer roller located under the toner cartridge. Oil from your fingers can affect print quality.
1 Turn the MFP off, unplug the power cord, and then wait for the MFP to cool down. 2 Open the front cover, and pull on the handle to remove the print cartridge assembly.
Warning: Do not touch the green photoconductor drum.
3 Place the print cartridge assembly on a clean, dry surface.

Cleaning the MFP 68

4 With a dry, lintfree cloth, wipe away any dust and spilled toner from the print cartridge area.
Warning: To prevent damage to the print cartridge assembly, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. Do not touch the black transfer roller.
5 Reinsert the print cartridge assembly, and close the front cover. 6 Plug in the power cord and turn the MFP on.

Cleaning the MFP 69

Ordering supplies
To order supplies or to locate a dealer near you, visit our Web site: www.lexmark.com.
Part number X340A11G X340H11G X340H22G X340A21G X340H21G
Item Return program toner cartridge (X340/X340n/X342n)
Average yield 2500 standard pages1
High yield return program toner cartridge (X342n) 6000 standard pages1 Photoconductor kit Toner Cartridge (X340/X340n/X342n) High yield toner cartridge (X342n) Up to 30,000 pagesstandard pagesstandard pages1

Extend the paper stop. Do not let too much paper stack up in the front output slot. Insert a single envelope in the manual feeder, and make sure the guides are against both sides of the envelope.
Jams and misfeeds troubleshooting 75

Clearing a paper jam

Use the following table to locate and clear the paper jam. Note: To avoid tearing the paper, pull the paper out gently and slowly.
Message 200.xx Paper Jam 201.xx Paper Jam 202.xx Paper Jam 241.xx Paper Jam 242.xx Paper Jam 251.xx Paper Jam 290 Scanner Jam 291 Scanner Jam 292 Scanner Jam Location of jam MFP input sensor Between MFP input and exit sensors Paper exit sensor Tray 1 Tray 2 Manual Feeder ADF 251 Paper Jam on page 82 290/291/292 Scanner Jam on page Paper Jam on page 80 241/242 Paper Jam on page 81 Go to. 200/201 Paper Jam on page 77
Note: xx represents numbers specific to the jam.
Jams and misfeeds troubleshooting 76

200/201 Paper Jam

Warning: Do not leave the print cartridge assembly exposed to direct light for an extended period of time. Extended light exposure can cause print quality problems.
Jams and misfeeds troubleshooting 77
3 Remove the jammed paper by gently pulling it straight out.
4 Reinsert the print cartridge assembly.
Jams and misfeeds troubleshooting 78

5 Close the front cover.

6 Press Start to resume printing.
Note: If you receive a 200.20 paper jam at the start of a print job, verify that the media settings match the acutal media size.
Jams and misfeeds troubleshooting 79

202 Paper Jam

1 Open the rear cover.
2 Remove the jammed paper by gently pulling it straight out.
3 Close the rear cover. 4 Press Start to resume printing.
Jams and misfeeds troubleshooting 80

241/242 Paper Jam

1 Open the appropriate paper tray.
Note: Open Tray 1 for 241 Paper Jam. Open Tray 2 for 242 Paper Jam. 242 Paper Jam will only occur when Tray 2 is installed. Tray 2 is optional and may be purchased separately.
Jams and misfeeds troubleshooting 81

3 Insert the paper tray.

4 Press Start to resume printing.
Note: If you receive a 241.18 paper jam at the start of a print job, verify that the media settings match the acutal media size.

251 Paper Jam

1 Remove the jammed paper by gently pulling it straight out of the MFP.
2 Press Start to resume printing.
Jams and misfeeds troubleshooting 82

290/291/292 Scanner Jam

1 Open the ADF top cover.
3 Close the ADF top cover, and then load the documents back into the ADF.
Note: To prevent document jams, use the scanner glass rather than the ADF for thick, thin, or a mixed set of documents.

Print quality troubleshooting 85
Problem Horizontal stripes

Solution

Gray background
Replace the toner cartridge. For more information, see Installing a toner cartridge on page 62.
For copies, adjust the darkness settings by pressing Darkness from the control panel. For prints, adjust the darkness settings from the control panel menu: 1 From the control panel, press Menu. 2 Press 3 Press 4 Press 5 Press 6 Press 7 Press. or repeatedly to adjust the darkness settings. to save the settings. or repeatedly until Toner Dark appears. or repeatedly until MACHINE SETUP appears.
8 Press Back repeatedly to return to the Ready prompt. Replace the toner cartridge. For more information, see Installing a toner cartridge on page 62. Toner smear Clean the inside of the MFP. For more information, see Cleaning the inside of the MFP on page 68. Make sure that the paper type settings match the paper in the tray. For more information, see Setting the paper type and size on page 35. Replace the toner cartridge. For more information, see Installing a toner cartridge on page 62. Page skew
Make sure the paper guides in the tray are aligned with the edges of the paper. For more information, see Loading paper in the paper tray on page 28. Make sure the paper guides for the manual feeder are aligned with the edges of the paper. For more information, see Loading paper in the manual feeder on page 32.
Print quality troubleshooting 86
Problem Wrinkles or creases
Solution Make sure paper is loaded correctly. For more information, see Loading paper and original documents on page 28. Make sure the paper is not too wet. Keep paper in its original wrapper and out of high humidity areas until needed. Try paper from a freshly opened pack.

Black pages

Replace the toner cartridge. For more information, see Installing a toner cartridge on page 62. If replacing the toner cartridge does not correct the problem, replace the photoconductor. For more information, see Replacing the photoconductor on page 65. The MFP may need to be serviced. Call a service representative.
Print quality troubleshooting 87

Scan troubleshooting

Problem Scanner does not respond Solution Check the display. If there is an error message, see Error messages troubleshooting on page 91. Make sure the MFP is set as the default printer and is not on hold or paused. 1 Click Start or Click Start Control Panel Printers and Faxes. Printers and Other Hardware Settings Printers and Faxes or Printers.

7 Enter the numbers you would like to have dialed before each telephone number. 8 Press. 9 Press Stop to return to the Ready prompt. If you used a Speed Dial button: Check to make sure it has been programmed for the number that you wish to dial. For more information, see Setting up shortcuts on page 47. As an alternative, dial the telephone number manually. MFP receives a blank fax Ask the sender to verify the original document was loaded correctly. Check the toner cartridge, and replace it if necessary. Received fax has poor quality Ask that the sender: Check that the quality of the original document is satisfactory. Resend the fax. There may have been a problem with the quality of the telephone line connection. Increase the fax scan resolution.

Fax troubleshooting 90

Error messages troubleshooting
Problem Change Media Solution Press 1 to change the size and/or type of media, or press 2 to ignore the error message. Note: To continue the job, press Start. To cancel the job, press Stop. Close Front Door Load Manual Load Media USB Not Connected QLINK Not Found Close the front cover until it locks. Load print media into the manual feeder. For more information, see Loading paper in the manual feeder on page 32. Load paper in the paper tray. For more information, see Loading paper in the paper tray on page 28. Check the USB connection at the MFP and at the computer. Restart the computer. If the error message still appears after restarting the computer: 1 Insert the Software and Documentation CD. 2 Install the QLINK software. Digital Line Detected No dial tone Make sure the MFP is connected to an analog telephone line. Make sure cable connections for the following hardware are secure, if applicable: Power supply Telephone Handset Answering machine
Check the telephone wall jack. 1 Plug a telephone into the wall jack. 2 Listen for a dial tone. 3 If you do not hear a dial tone, plug a different telephone into the jack. 4 If you still do not hear a dial tone,connect the printer to a different telephone jack. Line Busy No answer Fax failed Scanner Locked, Unlock Scanner 31 Defective Print Cartridge 32 Unsupported Print Cartridge 33 Change Cartridge Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly. Resend the fax. If the fax still fails, see Cannot send or receive a fax on page 89. 1 Open the top cover. 2 Move the switch to the left of the scanner glass to the unlock position. Remove the defective toner cartridge, and install a new Lexmark toner cartridge. For supplies information, see on page 69.
Error messages troubleshooting 91

Problem 34 Short paper

Solution Make sure the correct media type and size have been selected for the existing print job. For more information, see Setting the paper type and size on page 35. Press Start to resume printing Note: Pressing Start may truncate the print job. or Press Stop to cancel the job. Note: You cannot cancel an incoming fax.

37 Insufficient Collation Area 38 Memory Full
The MFP does not have enough memory to process the job. Press Start to resume printing or Press Stop to cancel the job. Note: Clearing the error message in this way may cause some of the job to be lost. You cannot cancel an incoming fax. If possible, break larger jobs into smaller jobs. Turn Collate off. For more information, see Printing collated copies on page 40.
84 Photoconductor Near Life
Press Start to clear the message and return to the previous status. Press Stop to cancel the job. Note: You cannot cancel an incoming fax. Replace the photoconductor. For more information, see Replacing the photoconductor on page 65.
84 Replace Photoconductor
Replace the photoconductor. For more information, see Replacing the photoconductor on page 65. Note: Normal printing will not resume until the photoconductor has been replaced.

88 Toner Low

Press Start to resume printing. Press Stop to cancel the job. Extend the life of the toner cartridge by redistributing the toner. For more information, see Redistributing toner on page 63. If the error message reappears after redistributing the toner, replace the toner cartridge. For more information, see Installing a toner cartridge on page 62.
200.xx Paper Jam 201.xx Paper Jam 202.xx Paper Jam
See 200/201 Paper Jam on page 77.
See 202 Paper Jam on page 80.
Error messages troubleshooting 92
Problem 241.xx Paper Jam 242.xx Paper Jam 251.xx Paper Jam 290 Scanner Jam 291 Scanner Jam 292 Scanner Jam 9**.xx Service
Solution See 241/242 Paper Jam on page 81.
See 251 Paper Jam on page 82. See 290/291/292 Scanner Jam on page 83.
1 Turn the power off for one minute. 2 Turn the power on. If the error message reappears, call a Lexmark service representative. For authorized service representatives in your area, visit www.lexmark.com.
Error messages troubleshooting 93

Notices

Electronic emission notices
Federal Communications Commission (FCC) compliance information statement Part 15
The Lexmark X340 (7003-100), X340n (7003-x050), and X342n (7003-110) have been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult your point of purchase or service representative for additional suggestions.