Lexmark X4500 MFP Manual
Lexmark X4500 Mfp Printer, size: 712 KB
Lexmark X4500 Mfp Card Stock & Label Guide
Lexmark X4500 Mfp Mfp X4500 Option Setup Guide (2.1 Mb)
2347832 - LexExpress support provides telephone technical assistance for any printer Challenges you may encounter. If your issue cannot be resolved over the phone by the Lexmark Technical Support Center, you will receive a replacement printer, usually by the next business day.
Part Number: 2347832
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User reviews and opinions
|getupkid16x||6:23pm on Thursday, July 1st, 2010|
|You will not find a machine of this caliber for this price. In the grand tradition of Newegg, it is now more expensive than it was when I bought it.|
|dees||12:14am on Tuesday, June 1st, 2010|
|Excellent quality...however No complaints against the quality and reproduction of the photo. However.|
|John J||4:52am on Sunday, May 30th, 2010|
|Perfect replacement Just plopped it in place of the old one and now I can print my papers. Quick shipping too! Good price Good deal, just wish the Lexmark printer was better. I have 3 Lexmark printers and hate them all. Previously complained of Quality but received an expedient refund I had previously written a very poor review (on October 29.|
|reyman||6:08pm on Sunday, May 9th, 2010|
|Annoying Had this model a few months now.. the worst thing is this eats toner very quick and is not economical.|
|radek||9:33pm on Saturday, March 27th, 2010|
|Do not buy this printer I have had a Lexmark C532 laser printer for almost three years, which is part of the same range as the C530.|
|Phibred||1:02am on Monday, March 15th, 2010|
|I needed a product that would not compromise on both cost and quality and zeroed it on the 18C0032 Lexmark ink cartridge as it fit my criteria perfect...|
Comments posted on www.ps2netdrivers.net are solely the views and opinions of the people posting them and do not necessarily reflect the views or opinions of us.
Touch Copy to change copy settings. Touch Fax to send fax jobs and change fax settings. Touch E-mail to send scan jobs and change e-mail settings. Touch Profiles to access stored profiles. If a profile does not exist, this icon will not be displayed. Touch the Key icon to access the virtual printer operator panel and add administrator settings. Review the display window for current multifunction printer (MFP) status and messages. Touch Tips to access online help.
Getting started 1
How do I use the numeric keypad and buttons?
Use the numeric keypad and buttons to enter information and send commands to the MFP, such as copy, stop, or clear a job.
Dial pause button
Clear All button
Press Start to start copy jobs, send faxes, and scan to e-mail. Press the red Stop button to pause the MFP. When you are ready to resume from a pause, touch Resume on the touch screen. Press the Clear All button to clear all settings back to their default values. Use the numeric keypad to specify the number of copies, enter a fax number, or enter a shortcut number.
How do I use the numeric keypad and buttons? 2
How do I scan from the scanner bed?
Use the scanner bed, or glass, portion of the scanner for original documents, such as books, that are unsuitable for the automatic document feeder.
1 Lift the document feeder cover. 2 Place your original document face down on the glass. 3 Close the document feeder cover. 4 Use the touch screen to make your selections. 5 Press Start. 6 Touch Scan Next if you have more pages to scan. 7 Touch Done when you are finished.
Warning: To prevent damage, do not let the document feeder cover fall on the scanner bed.
How do I log in?
You may have to log in to the MFP before you can use it. To log in:
1 Make sure you have a user ID and password. If you do not have an ID and password, get one
from your administrator.
2 Touch the function you want to use. 3 Use the virtual keyboard to enter your user ID and then touch Login. 4 If required, use the virtual keyboard to enter your password and then touch Login. 5 Use the touch screen to make your selections.
How do I access online help?
You can get online help at almost any time.
1 Touch Tips. 2 Use the index to navigate through the help topics. 3 Touch Exit Tips to return to where you were before accessing help.
How do I scan from the scanner bed? 3
How do I make a quick copy?
1 Load your original document in the MFP. 2 Use the numeric keypad to specify the number of copies you want. 3 Press Start.
Note: If you are unsatisfied with the quality of the copy, see How do I improve the copy quality? on page 21.
How do I cancel a copy job?
.while the original documents are scanning
If you are scanning a document using the automatic document feeder, touch Cancel while Scanning is displayed on the touch screen. If you are scanning a document using the scanner bed, touch Cancel while Scan Next Page / Done is displayed on the touch screen.
.while the copies are printing
1 Touch the Key icon. 2 Touch Printer Operator Panel. 3 Touch Menu or until you see JOB MENU Cancel Job and then touch Select.
JOB MENU Cancel Job
1 Menu 2 Select 3 Return 4
4 Touch Back and then touch Home to return to the Welcome screen.
How do I cancel a copy job? 5
How do I copy from one size to another size?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy from: and then identify the size of your original document.
Legal (8 1/2 x 14)
For example, Legal.
4 Touch Copy to: and then select the size you want the copy to be. The MFP will scale the size
automatically. For example, Letter.
5 Press Start.
If the media type you want is not available, you may want to use the multipurpose feeder to make your copies. See How do I copy to the multipurpose feeder? on page 8 for detailed instructions.
How do I copy from one size to another size? 6
How do I make transparencies?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy to: and then touch the tray that contains transparencies.
Letter (8 1/2 x 11) Transparency Tray 1
Note: If you do not see Transparency as an option, speak with your administrator.
4 Press Start.
How do I copy to letterhead?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy to: and then touch the tray that contains letterhead.
Legal (8 1/2 x 14) Letterhead Tray 2
Note: If you do not see Letterhead as an option, speak with your administrator.
How do I make transparencies? 7
How do I copy to the multipurpose feeder?
1 Load your original document in the MFP. 2 Load the type of paper you want your copies to be printed on into the multipurpose feeder
(refer to your printer Setup Guide for the location.)
3 From the home screen, touch the Copy icon. 4 Touch Copy to: and then touch MP Feeder.
5 Touch the size of print media you are copying to and then touch Enter.
6 Touch the type of print media you are copying to and then touch Enter.
7 Touch Done. 8 Press Start.
How do I copy to the multipurpose feeder? 8
How do I make copies from a book or magazine?
1 From the home screen, touch the Copy icon. 2 Touch Copy from: 3 Touch Book Original and then touch Back.
4 Align the book appropriately on the scanner bed. 5 Close the document feeder cover. 6 Press Start. 7 Touch Scan Next if you have more pages to scan. 8 Touch Done when you are finished.
Note: This feature may not be available on your MFP.
How do I make copies from a book or magazine? 9
How do I make duplex copies?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the button that looks like how you want your copies to print.
The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1 --> 2-sided if you have 1-sided originals and you want 2-sided copies.
How do I make duplex copies? 10
How do I reduce and enlarge copies?
Copies can be reduced to 25% of the original document or enlarged to 400% of the original. The default for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the paper onto which you are copying. To reduce or enlarge a copy:
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 From Scale, touch + or to enlarge or reduce your output.
Note: Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto.
How do I reduce and enlarge copies? 11
How do I collate copies?
If you want your copies collated, you dont need to do anything: this is the default setting. If, however, you dont want your copies collated, you can change the setting:
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Use the numeric keypad to enter the number of copies you want. 4 Touch Off if you do not want your copies collated.
Off For example, two copies of three pages will print page 1, page 1, page 2, page 2, page 3, page 3.
5 Leave Collate On if you want your copies collated (this is the default setting).
On For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3.
6 Press Start.
How do I collate copies? 12
How do I staple copies?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the staple button that looks like how you want your copies stapled.
Note: These features may not be available on your MFP.
How do I punch holes in copies?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the Punch icon.
How do I staple copies? 13
How do I make color copies?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Color.
Color Note: This feature may not be available on your MFP.
How do I make color copies? 14
How do I copy photographs?
1 Place your photograph on the scanner bed. 2 From the home screen, touch the Copy icon. 3 Touch Photo.
4 Touch Color if you have a color photograph and want a color copy.
5 Press Start. 6 Touch Scan Next if you have another photograph you want to scan. 7 Touch Done when you are finished.
How do I copy photographs? 15
How do I copy multiple pages onto one page?
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Make your duplex choice. 4 Touch Advanced options. 5 Touch Paper Saver.
6 Touch the button that looks like the output you want.
2 on 1 Portrait 4 on 1 Portrait
2 on 1 Landscape
4 on 1 Landscape
For example, if you have four portrait-oriented originals that you want copied to the same side of one sheet, touch 4 on 1 Portrait.
7 Touch Print Page Borders if you want a box drawn around each page on the copies 8 Touch Done. 9 Press Start.
How do I copy multiple pages onto one page? 16
How do I place separator sheets between copy jobs?
This option is useful when you are making many copies of a multipage document. Separator sheets placed between the copy jobs make it much easier to identify, separate, and distribute copies.
1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Separator Sheets.
Fax to: list.
6 Touch Fax It or press Start to send your job.
How do I send a fax?
1 Load your original document in the MFP. 2 Touch Fax and enter a fax number. 3 Touch Next Number to enter another fax number.
Press the # key twice to place a # at the beginning of a fax number. To place an asterisk (*) within a fax number, use the asterisk button. To place a three second dialing pause within a fax number, use the Dial Pause button. Dial pause will appear as a comma in the Fax to: box.
4 Touch Fax It or press Start to send your job.
.from my computer
Faxing from your computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software applications.
1 From your software application, click File Print. 2 From the Print window, select your MFP and then click Properties.
Note: In order to perform this function from your computer, you must have a PostScript printer driver for your MFP.
3 Choose the Paper tab and change Output format: to Fax. 4 Click OK. At the next screen, click OK. 5 From the Fax screen, enter the name and number for the fax recipient. 6 Click Send to send your job.
.at a later time
1 Load your original document in the MFP. 2 Touch Fax and enter the fax number(s). 3 Touch Options and then touch Advanced Options.
How do I send a fax? 23
4 Touch Delayed Send.
Note: While scanned faxes wait for transmission they are listed in the Fax Queue.
5 Change the time and date to when you want to send the fax and then touch Done. 6 Press Start to scan and store your job.
How do I create a Fax Queue?
Once you successfully scan a document, you will have created a Fax Queue. The Fax Queue is a list of outgoing faxes waiting to be sent, as well as any incoming faxes. A Fax Queue can also be created with a single outgoing fax. For example, if the MFP were set for ten redials and you received an error line busy signal when attempting to fax, a queue would be created while the MFP waited to dial again.
How do I create a Fax Queue? 24
How do I cancel a fax job?
.while original documents are scanning
From the automatic document feeder: Touch Cancel while Scanning is displayed on the touch screen.
From the scanner bed: Touch Cancel while Scan Next Page / Done is displayed on the touch screen.
.after it has been scanned
1 Touch Fax. 2 Touch Options. 3 Touch Advanced Options. 4 Touch Fax Queue.
Note: If Fax Queue is grayed out (not available), you cannot cancel any faxes.
5 Touch the button that represents the fax you want to cancel. 6 Touch Done.
How do I cancel a fax job? 25
How do I create shortcuts?
Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number.
How do I create a single number shortcut?
1 From your computer, enter the IP address of the MFP in the URL field (address bar) of your
Web browser. If you do not know the IP address, see your administrator.
2 Click Configuration (in the left frame of your browser window) and then click Manage
Destinations (in the right frame of your browser window). Note: You may be asked to enter a password. If you do not have an ID and password, get one from your administrator.
3 Click Fax Destinations Setup. 4 Enter a unique name for the shortcut and specify the fax number. 5 Assign a shortcut number. If you enter a number that is already in use, you are prompted to
select another number.
6 Click Add. 7 Walk over to the MFP and load your original document. 8 From the numeric keypad, press # and then enter your shortcut number. 9 Touch Fax It or press Start to send your job.
How do I create a multi-number shortcut?
Destinations (in the right frame of your browser window).
3 Click Fax Destinations Setup and enter a unique name for the shortcut. 4 Enter the fax numbers for the group. Make sure you separate each fax number with a
5 Assign a shortcut number. If you enter a number that is already in use, you are prompted to
6 Click Add. 7 Walk over to the MFP and load your original document.
How do I create shortcuts? 26
8 From the numeric keypad, press # and then enter your shortcut number(s). 9 Touch Fax It or press Start to send your job.
How do I create shortcuts? 27
How do I send a fax cover page?
1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 Touch Fax Cover Page.
Fax Cover Page
6 Use the virtual keyboard to enter information in the To:, From:, and Message: screens.
Touch Enter when you have completed each screen.
7 From the verification screen, touch Done if the fax cover page looks the way you want it to.
Touch Back if you want to make changes. Touch Cancel if you do not want to send a fax cover page.
8 Press Start to send your job.
How do I send a fax cover page? 28
How do I change the fax resolution?
1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 Touch the button that represents the resolution you want.
For example, Standard.
(200 dpi) Standard Fine
(300 dpi) Super Fine
(400 dpi) Ultra Fine
6 Press Start to send your job.
How do I adjust the lighter/darker setting?
1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 From Lighter/Darker, use the arrows to adjust the quality of your fax.
How do I change the fax resolution? 29
How do I access the virtual printer operator panel?
The virtual printer operator panel can be used for a wide variety of tasks, such as printing held jobs, canceling print jobs, and changing various settings. To access the virtual printer operator panel:
1 From the Welcome screen, touch the Key.
2 Touch the Printer Operator Panel button.This virtual printer operator panel functions exactly
like the operator panel on your printer.
Printer Operator Panel
How do I cancel a print job?
1 Access the virtual printer operator panel. 2 Touch Menu until you see JOB MENU Cancel Job and then touch Select.
3 Touch Back and then touch Home to return to the Welcome screen.
How do I cancel a print job? 31
How do I print confidential jobs?
1 From your software application, click File Print. 2 From the Print window, select your MFP and then click Properties. 3 Choose the Paper tab and change Output format: to Confidential Print. 4 Enter a user name and a 4-digit password, using only the numbers 1-6. 5 Click OK. At the next screen, click OK. 6 From the MFP, access the virtual printer operator panel. 7 Touch Menu until you see JOB MENU and then touch Select. 8 Touch Menu until Confidential Job is displayed and then touch Select. 9 Enter the Personal Identification Number (PIN) associated with your confidential job. Use the
buttons on the virtual operator panel to enter the four-digit PIN.
JOB MENU Confidential Job
Note: If you enter an invalid PIN, the message No Jobs Found. Retry? is displayed. Touch Go to reenter the PIN, or touch Stop to exit the menu.
10 Touch Menu until Print All Jobs or Print a Job is displayed and then touch Select.
To print a particular job, touch Menu until the name of the job is displayed and then touch Select. If you are prompted to enter the number of copies you want to print, touch Menu> or <Menu to increase or decrease the number on the virtual printer operator panel and then touch Select.
11 Touch Go to print the selected jobs.
How do I print confidential jobs? 32
How do I delete confidential jobs?
1 Access the virtual printer operator panel. 2 Touch Menu until you see JOB MENU and then touch Select. 3 Touch Menu until Confidential Job is displayed and then touch Select. 4 Enter the Personal Identification Number (PIN) associated with your confidential job. Use the
5 Touch Menu until Delete All Jobs or Delete a Job is displayed and then touch Select.
To delete a particular job, touch Menu until the name of the job is displayed and then touch Select.
6 Touch Go to delete the selected jobs.
How do I delete confidential jobs? 33
How do I print Verify, Reserve, and Repeat jobs?
Verify Print lets you print the first copy of a complex multiple copy print job then holds the remaining copies until you either continue printing the job or delete the job using the printer operator panel. Reserve Print lets you store a print job on the printer for printing at a later time. For example, this option makes it convenient for you to store forms, spreadsheets, or presentations used by several people. Warning: All jobs stored on the printer are lost when you turn off or reset the printer. Repeat Print lets you print the requested number of copies of a print job and also stores a copy that can be printed later. For example, this option makes it easy for you to print more copies for presentations, meetings, and general handouts. Warning: All jobs stored on the printer are lost when you turn off or reset the printer.
1 From your software application, click File Print. 2 From the Print window, select your MFP and then click Properties. 3 Choose the Paper tab and change Output format: to Verify Print, Reserve Print,
How do I send an e-mail to multiple addresses?
1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Next Address. 5 Enter another address. 6 Touch Send It or press Start to send your job.
How do I cancel an e-mail?
From the automatic document feeder, touch Cancel while Scanning is displayed on the touch screen. From the scanner bed, touch Cancel while Scan Next Page / Done is displayed on the touch screen.
How do I send an e-mail? 38
How do I add an e-mail subject and message?
1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch E-mail Subject. E-mail Subject
6 Use the virtual keyboard to enter a subject line and then touch Enter. 7 Touch E-mail Message. 8 Use the virtual keyboard to enter a message and then touch Enter. 9 Press Start to send your job.
How do I add an e-mail subject and message? 39
How do I improve the image quality?
1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the Highest Resolution button to increase the scan dots per inch (dpi) of the image
that will be sent.
Smallest File Size
Note: Increasing the file resolution also increases the file size.
How do I improve the image quality? 40
How do I reduce the file size?
1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the Smallest File Size button to reduce the scan dpi of the image that will be sent.
Note: Reducing the file size also reduces the image quality.
How do I reduce the file size? 41
How do I change the scan file type?
1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the button the represents the file type you want to send.
Note: If you are unsure about what file type to use: PDF:This creates a single file with multiple pages, viewable with Adobe Acrobat Reader. Adobe Acrobat Reader is provided free by Adobe at http://www.adobe.com. PDF works well with both text and graphics. JPEG: this creates and attaches a separate file for each page of your original, and is viewable by most web browsers and graphics programs. JPEG works best with color or grayscale images such as photographs, and not as well with text or line art. TIFF: this either creates multiple files or a single file, depending on the setting chosen by your system administrator. The file size is usually larger than an equivalent JPEG, but TIFF works equally well with color, gray scale and black and white images. TIFFs are viewable by most graphics programs. PS: this creates a single file with multiple pages, suitable for sending (via FTP, for example) to a PostScript compatible printer. Few applications will open PostScript files for viewing.
How do I change the scan file type? 42
How do I scan in color?
1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch Color.
How do I scan in color? 43
How do I create an e-mail shortcut?
1 From your computer, enter the IP address of the MFP you want to scan to in the URL field
(address bar) of your Web browser.
2 Click Configuration (in the left frame) and then click Manage Destinations (in the right
frame). Note: You may be asked to enter a password. If you do not have an ID and password, get one from your administrator.
3 Click E-mail Destination Setup. 4 Enter a unique name for the recipient and specify the e-mail address.
Note: If you are entering multiple addresses, make sure you separate each address with a comma (,).
5 Choose your scan settings (Format, Content, Color, and Resolution). 6 Enter a shortcut number and then click Add. If you enter a number that is already in use, you
are prompted to select another number.
7 Walk over to the MFP and load your original document. 8 Use the numeric keypad to enter your shortcut number. 9 Press Start to send your job.
How do I create a FTP shortcut?
3 Click FTP Destination Setup. 4 Enter a unique name for the recipient and specify the FTP address. 5 Choose your scan settings (Format, Content, Color, and Resolution). 6 Enter a shortcut number and then click Add. If you enter a number that is already in use, you
How do I create an e-mail shortcut? 44
How do I use other scan methods?
The advantage to using other scan methods, such as Scan to PC or ScanBackTM, is that your computer does not have to be directly connected to the MFP in order for you to receive the image. You can scan the document back to your computer over the network by creating a scan profile on your computer and then downloading the profile to the MFP. A scan profile includes all the necessary information about your original document and presets the touch screen of the MFP to those settings.
How do I set up and use Scan to PC profiles?
2 Click Create Scan Profile and then click PC Scan Profile. 3 Follow the instructions on the screen to create a profile. 4 Select a location to store the scan on your computer. 5 Assign a profile name. This is the name that will display in the Profiles list on the MFP. 6 Click Submit to send the profile to the MFP. 7 Walk over to the MFP and load your original document. 8 Touch Profiles.
Note: The Profiles icon will only appear on the MFP home page if there are profiles available.
9 Find your profile by scrolling through the list of names. 10 Touch the name of the profile you set up from your computer. Your job starts automatically. 11 Return to your computer.
Image Received is displayed in the job status window. Once your scan output file appears in the list, it has been saved to the PC. You can select it and launch an application to open the file.
How do I use other scan methods? 45
How do I set up and use ScanBack profiles?
The ScanBack utility is on the MFP CD that came in the box with your MFP. For complete installation instructions, refer to the document included on the MFP CD. The following instructions assume ScanBack is installed on your computer.
1 From your computer, launch the ScanBack utility. 2 Select the MFP you want to use and then click Setup. 3 Follow the instructions on the screens to define your original document and the type of output
4 Select a location to store the scan. 5 Assign a Profile Name. This is the name that will display in the Profiles list. 6 Click Finish to send the profile to the MFP. 7 Walk over to the MFP and load your original document. 8 Touch Profiles.
9 Find your profile by scrolling through the list of names. 10 Touch the name of the profile you set up from your computer. Your job starts automatically. 11 Return to your computer. Your scan file is saved in the directory that you specified.
How do I set up and use ScanBack profiles? 46
accessing the virtual printer operator panel 30 address book 22, 37 making color copies 14 page borders 16 paper saver 16 photographs 14, 15 printing date and time 19 quick copy 4 reducing and enlarging 11 separator sheets 17 sizing 4, 6 stapling 13 to letterhead 7 cover page 28 scanning in color 43 sending 38 TIFF 42 using address book 37 using profiles 45 using shortcut numbers 37 enlarging copy size 11
booklet, creating 18 buttons Color 43 FTP 42 JPEG 42 PDF 42 PS 42 TIFF 42
fax queue 24, 47 faxing adjusting light/dark setting 29 advanced options 23, 25 canceling a fax 25 canceling a job 23 changing resolution 29 cover page 28 creating shortcuts 26 delay sending 23 entering shortcuts 22 entering stored numbers 22 from computer 23 sending a fax 23 file size reducing 39, 40, 41 file type, changing 42 FTP 42 FTP shortcuts 44
date and time, printing 19 deleting held jobs 36 repeat jobs 36 reserve jobs 36 verify jobs 36 dpi 29 duplex copying 10
canceling email 38 canceling fax job 23 cloning 16 collating 12 color e-mail 43 scanning 43 color copies 14 confidential jobs deleting 33 printing 31, 32 copying adding message overlay 20 advanced options 16, 17, 18, 19, 20 booklet 18 canceling a job 4 collating 12 duplex 10 from a book 9 from multipurpose feeder 8 hole punching 13
e-mail adding subject and message 39 canceling 38 changing the file type 42 creating shortcuts 44 entering addresses 37 FTP 42 improving quality 39, 40 JPEG 42 multiple addresses 38 PDF 42 reducing file size 41 ScanBack profiles 46
held jobs deleting 36 printing 34 hole punch 13
image quality, improving 39
shortcuts, creating 26, 44 staple 13 stored numbers, entering 22
light/dark setting 29
TIFF 42 transparencies 7
message overlay 20 multipurpose feeder 8 multi-up 16
verify jobs 34, 36
page borders 16 paper saver 16 PDF 42 photographs 14, 15 print job canceling 31 printer operator panel, accessing 30 printing held jobs 34 repeat jobs 34 reserve jobs 34 verify jobs 34 profiles 45, 46
quick copying 4
reducing copy size 11 repeat jobs 34, 36 reserve jobs 34, 36 resolution, changing 29, 39, 40
Scan to PC profiles 45 ScanBack profiles 46 separator sheet 17 shortcut numbers 37 shortcut numbers, entering 22
MFP X4500 Option
Edition: January 2002 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call 0628-481500. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the users responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. ScanBack is a trademark of Lexmark International, Inc. Copyright advisory It may be illegal to copy certain materials without permission or license, including documents, images, and currency. If you are not sure whether you have permission, seek legal advice. Copyright 2002 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Lexmark International, Inc., Lexington, KY 40550.
Table of contents
Step 1: Set up your printer, stand, and scanner. 1
Unpacking the scanner.1 Setting up your printer.2 Verifying your printer firmware level.2 Setting up your stand.3 Unlocking the scanner.3
Step 2: Set up the trays. 4 Step 3: Attach cables and cords. 5 Step 4: Complete the hardware setup. 6
Attaching the Quick Reference.6 Installing the printer operator panel cover.6 Turning on the scanner and printer.7
Step 5: Configure your MFP. 8
Setting the IP address.8 Configuring Scan to E-mail.9 Configuring Fax Setup.9 Registering with a Windows NT domain server.10
Step 6: Verify setup. 11
Making a test copy.11 Sending a test fax.11 Sending a test e-mail.12 Sending a network print job to the MFP.12
Maintaining your MFP. 13
Cleaning the touch screen.13 Cleaning the scanner bed.13 Paper feeding problems.14 Cleaning the feeding rollers and pick pad.15 Replacing the pick pad assembly.16 Moving the scanner.17
Document Distributor. 18 Troubleshooting. 19 Notices. 20
Safety information.20 Emission notices.21 Telecommunications notices.22
Step 1: Set up your printer, stand, and scanner
Unpacking the scanner
Unpack the Lexmark X4500 MFP Option. Make sure you have the following items:
Scanner Ethernet cable (RJ-45) Telephone fax line cable (RJ-11) Folder with Setup Guide (includes the MFP CD in the back of the book), and Quick Reference guides Power supply Power supply line cord Output paper bin
Power supply line cord Folder
Save the packing material until the system is completely set up and working correctly.
Telephone fax line cable Ethernet cable
Output paper bin
Set up your printer, stand, and scanner
Setting up your printer
Set up the printer according to the instructions in the documentation shipped with your printer. This includes setting up all bins and trays, duplex hardware, and any other options purchased. Before and during MFP setup, unplug all power cords, fax and phone cables, and network cables from their outlets. Following setup, you may plug all equipment into properly grounded outlets and turn them on.
Verifying your printer firmware level
To check the minimum firmware level needed for your MFP to function:
Go to http://support.lexmark.com. Select your country and language. Under Multifunction Printers, select X4500 MFP option. Click Go. Select X4500 Minimum Requirements. Verify that the firmware level listed matches your printer firmware.
If they do not match, follow the instructions on the Web site to upgrade your firmware.
Setting up your stand
Your printer comes with several stand options, depending on your needs. To assemble the stand and attach it to the printer, refer to the instructions that came with the stand. If you did not purchase a stand and you plan to position the scanner on top of the Lexmark C750 Finisher for MFP refer , to the instructions that came with the finisher.
Unlocking the scanner
Make sure the printer is turned off and unplugged. Unlock your scanner:
a Locate the lock switch on the
right side of the scanner.
b Push the switch to the
Step 2: Set up the trays
Note: The automatic document feeder
and the document feed tray are attached to the scanner before it is shipped.
Attach the output paper bin to the automatic document feeder. Lift the document feed tray and snap the support bar into the top of the scanner lid.
Document feed tray
Set up the trays
Step 3: Attach cables and cords
CAUTION! Do not plug the power supply line cord into an outlet at this time.
Make sure the printer and scanner are turned off and unplugged. Connect the end of the Ethernet cable with the toroid to Ethernet port 1 on the scanner. Connect the other end to the printer. Connect the telephone fax line cable to the scanner and then to a phone jack using a telephone line adapter, if necessary. Connect standard cabling compatible with your network to Ethernet port 2 on the scanner, and then to a network connection. This cable is not provided by Lexmark. Connect the power supply to the scanner. Connect the power supply line cord to the power supply, but do not plug the other end into an electrical outlet at this time.
Ethernet port 2 Telephone fax line cable Power supply line cord Ethernet cable
Warning! Never connect or disconnect
the Ethernet cable when the scanner is turned on.
Attach cables and cords
Step 4: Complete the hardware setup
Attaching the Quick Reference
Peel the backing off of the adhesive strip on the back of the Quick Reference. Press the Quick Reference into place above the touch screen.
Installing the printer operator panel cover
Please refer to the instructions that came with operator panel cover.
Complete the hardware setup
Turning on the scanner and printer
Plug the printer and the power supply line cord into properly grounded electrical outlets. Turn the printer on. Turn on the scanner.
The MFP requires time to warm up after you turn it on. After the MFP completes its tests, the Home screen is displayed on the touch screen.
Step 5: Configure your MFP
The following settings are the minimum required to perform basic functions such as print, copy, fax, or e-mail. Some of these settings may require assistance from your network administrator.
Setting the IP address
You must have an IP address for network devices to find the MFP on the network. If you have DHCP the proper address values are , automatically assigned. To check your IP address, or to assign one manually if you do not have DHCP:
From the Home screen, touch the Key icon, and then touch System Configuration. Under Printer/Print Server, touch Setup and Configuration. Under the Print Server, touch TCP/IP. Address, Netmask, and Gateway are required fields, and should have nonzero values. If necessary, use the virtual keyboard and enter the appropriate information for your network. Set any additional information you want. Touch Submit when you are finished entering information. Wait for the configuration page to refresh, and then verify the parameters are as intended.
After configuring the IP address, you can use your Web browser to remotely view and manage the MFP Type the IP address in the URL. field of the browser (for example, http://192.168.236.24), and then press Enter.
Configure your MFP
Configuring Scan to E-mail
Type the MFP IP address in your browser URL field (for example, http://192.168.236.24), and then press Enter. Click Configuration. Click Scan to E-mail General Setup. Type the SMTP gateway of your network or Internet service provider in the appropriate field. Specify a default e-mail address for the message reply line. Click Submit.
Configuring Fax Setup
The Telephone Consumer Protection Act of 1991 requires all outgoing faxes to contain specific information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission. Use your Web browser to set the required fax information:
Type the MFP IP address in your browser URL field (for example, http://192.168.236.24), and then press Enter. Click Configuration, and then click Fax Setup: If Analog doesnt appear in the drop-down menu, select it now. Click Submit. If Analog does appear in the drop-down menu, click Configuration.
After the configuration page refreshes, enter the required FCC information: Station Name (a personal name or company name) Station Number (the fax phone number) Set or change any additional fax settings, and then click Submit.
Check the current date and time;
a Click Configuration. b Click Setup and Configuration. c Click Date and Time.
Check the date and time: If they are correct, you are done. If they are not correct, click the Set Date and Time link under the Current Date and Time. Enter the date and time information in a numerical format (YYYY-MM-DD-HH:MM), and then click Submit.
If you want to configure for the Fax Server mode, return to the Fax Setup configuration page and switch modes.
Registering with a Windows NT domain server
Note: In order to register the
MFP with a Windows NT domain, you must have an administrator account name and password for the intended domain.
To use Windows NT Authentication as a way of restricting or tracking access to your MFP you must first register the device with a Windows , NT domain. Contact your network administrator for assistance with registering with a Windows NT domain. Touch the Key icon on the Home screen, and then touch Windows NT Domain Registration. Tips are on the screens to help you with the registration process.
Step 6: Verify setup
Making a test copy
Make a one-page copy and test the automatic document feeder:
Place your document face down in the automatic document feeder. Press the green Start button to the right of the touch screen, (Copy is the default setting for the MFP). Touch Done.
Sending a test fax
Send a one-page test fax to a known fax machine:
From the Home screen, touch the Fax icon. In the Fax destination screen, enter a fax number using the virtual keypad. Place your document face down on the scanner bed. Touch Fax It or press Start to send the fax. Touch Done.
Sending a test e-mail
Send a one-page test e-mail to a known e-mail address:
From the Home screen, touch the E-mail icon. In the E-mail destination screen, enter an e-mail address using the virtual keypad. Place your document face down on the scanner bed. Touch Send It or press Start to scan and send the document. Touch Done.
Sending a network print job to the MFP
Use a computer application to send a network print job to your MFP. Consult your printer documentation for assistance with setting up a computer for network printing.
Maintaining your MFP
Cleaning the touch screen
Warning! Do not spray the touch
screen with water or glass cleaner. Liquid can damage the MFP.
Dampen a clean, lint-free cotton cloth with water. Wipe the touch screen.
Cleaning the scanner bed
Dampen a clean, lint-free cotton cloth with water. Open the cover. Wipe the scanner bed glass.
Paper feeding problems
If you are experiencing paper feed problems, such as:
The scanner is double-picking (two sheets feed through at the same time), or; The scanner is not picking (no paper feeds through)
You should try cleaning the automatic document feeder first. See Cleaning the feeding rollers and pick pad on page 15. If this does not solve the feed problems, you may have to replace the pick pad, see Replacing the pick pad assembly on page 16. If you are still having problems after replacing the pick pad assembly, go to the Lexmark support Web site at http://support.lexmark.com for more information.
Cleaning the feeding rollers and pick pad
Feeding rollers Pick pad
Turn off the scanner and disconnect the power. Dampen a clean, lint-free cotton cloth with water. Open the automatic document feeder, and then wipe the feeding rollers by moving the cloth from side to side. Rotate each roller forward with your finger and wipe with the cloth until the entire roller is cleaned. Gently wipe the pick pad face with the damp cloth Close the automatic document feeder. Plug in the scanner and turn it back on.
Replacing the pick pad assembly
If you still experience problems with multiple sheets of paper feeding through the automatic document feeder, you may need to replace the pick pad assembly. To order a replacement pick pad assembly, go to the Lexmark support Web site at http://support.lexmark.com. The part number for the replacement pick pad assembly is 12G3758.
Turn the scanner off and unplug it. Open the automatic document feeder. Remove the pad assembly by squeezing and pulling out the pad clamp.
Squeeze the new clamp and place it gently in the pad holder. Close the automatic document feeder. Plug the scanner in and turn it back on.
Moving the scanner
If you need to transport the scanner, lock it to prevent damage to the scanning mechanism.
Open the scanner lid, and then turn the scanner on. When the scanning mechanism reaches the far right side of the scanner glass, turn the scanner off. Move the locking switch on the right side of the scanner to the locked position and close the scanner lid.
Your MFP comes with a CD containing the ScanBack Utility. The ScanBack Utility is a Windows-based wizard for creating desktop shortcuts with your personal scan settings so you can quickly scan documents back to your computer. Document Distributor is a software package available from Lexmark for use with your MFP. The Document Distributor software lets you automate the scanning process and streamline your document workflow.
Lexmark Document Distributor
The touch screen is blank and does not respond to touches.
Make sure the scanner is plugged in. Make sure the electrical outlets have power. Make sure contrast control knob is not set to the darkest setting. Make sure all cables and cords are properly connected. For more information, see Attach cables and cords on page 5. Turn the scanner off and then back on. If you are still having problems, contact Lexmark customer support at http://support.lexmark.com. Touch the Copy icon. Follow the instructions on the screen. Make sure the printer is plugged in and turned on. Make sure the Ethernet cables are connected to the correct ports. For more information, see Attach cables and cords on page 5. Turn off the printer and the scanner. Turn the printer on, and then turn the scanner on. Clean the feeder rollers and pick pad, and then try again. For more information, see Maintaining your MFP on page 13. Open automatic document feeder door. Make sure pick pad is seated correctly, and then close door. Make sure paper is inserted far enough. If you are still having problems, contact Lexmark customer support at http://support.lexmark.com. 1 Print a network setup page: a From the Home screen, touch the Key icon, and then touch Print Reports. b Touch Network Setup Page. 2 Verify the IP address and settings.
A red exclamation point appears over the Copy icon on the Home screen.
The paper will not feed through the automatic document feeder.
My network print job does not print.
I cannot send or receive analog faxes.
Make sure the telephone fax line cable is properly connected to the port on the scanner and to the phone jack. Verify the phone line is analog.
If you need more help, launch the drivers CD that came with your printer, and then click Contact Lexmark.
To reduce the risk of fire and electric shock when installing or using telephone equipment, always follow all safety precautions, including the following:
If your product is NOT marked with this symbol , it MUST be connected to an electrical outlet that is properly grounded. The power cord must be connected to an electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
Fax and telephone safety information
Never perform the setup procedures in this guide during a lightning storm. Never install or use this equipment in wet locations.
Cautions and warnings
CAUTION! A caution identifies something that might cause you harm. Warning: A warning identifies something that might damage your MFP system hardware or software.
The following notices apply to those machines in which the X4500 is installed.
Federal Communications Commission (FCC) compliance information statement
Note: To assure compliance
with FCC regulations on electromagnetic interference for a Class A computing device, use a cable with an attached toroid. Use of a substitute cable that does not have a toroid may result in a violation of FCC regulations.
This device has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense. The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the users authority to operate this equipment.
Industry Canada compliance statement Avis de conformit aux normes dIndustrie Canada European Community (EC) directives conformity
This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.
Cet appareil numrique de la classe A respecte toutes les exigences du Rglement sur le matriel brouilleur du Canada.
This product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.
Warning! This is a Class A
product. In a domestic environment, this product may cause radio interference, in which case, the user may be required to take adequate measures.
A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France. This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.
This equipment complies with Part 68 of the FCC Rules. A label on the back of the equipment shows its FCC registration number and ringer equivalence number (REN). Your telephone company may ask you for these numbers in order to determine how many devices may be connected to your telephone line (in most areas, no more than five). If too many RENs are assigned to your telephone line, this device may not ring in response to an incoming call. Contact the telephone company to determine the maximum RENs for your calling area. This equipment uses an RJ-11C Universal Service Order Code (USOC) jack, and is designed to be connected to the telephone network or premises wiring using a compatible jack that is FCC Part 68 compliant. An FCC compliant telephone cord is provided with this equipment. Refer to the setup documentation for instructions about connecting the fax telephone cable. If you experience problems with this equipment that you cannot resolve, contact Lexmark International, Inc., for repair and warranty information. If the problems are causing harm to the telephone network, the telephone company may ask you to disconnect the equipment from the network until the problem is resolved. If the equipment causes harm to the telephone network, the telephone company will notify you in advance, or as soon as possible, that temporary discontinuance of service may be required. You will also be notified of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the operation of this equipment. If this happens, the telephone company will notify you in advance so you can make necessary adjustments in order to maintain uninterrupted service.
This equipment cannot be used on telephone company-provided coin service. Connection to party lines is subject to state tariffs. To avoid damage caused by lightning strikes and other electrical surges, we recommend that you install an ac surge protector in the outlet to which this device is connected. The Telephone Consumer Protection Act of 1991 makes it unlawful to send a fax unless the following information is included (1) in a margin at the top or bottom of each transmitted page, or (2) on the first page of the transmission:
Date and time the fax is sent Identification of the business, other entity, or individual sending the fax Telephone number of the sending machine or such business, other entity, or individual
Industry Canada CS-03 Notice
The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective operational and safety requirements in the appropriate Terminal Equipment Technical Requirements documents. The Department does not guarantee the equipment will operate to the users satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
CAUTION! Do not make electrical ground connections yourself. Contact the appropriate electric inspection authority, or electrician, as appropriate.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. The REN of this device is 0.4. The REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed 5. This equipment uses the following jack: CA11A.
Network compatibility notices
This equipment has been designed, tested, and found to be compliant with the European technical standard TBR 21 for pan-European single terminal connection to the Public Switched Telephone Network (PSTN). This applies to all X4500 MFP Options which bear the following mark:
This equipment is designed to work with PSTN networks that accept analog signals. However, due to differences between the individual PSTNs provided in different countries, the TBR 21 certification does not, in itself, give an unconditional assurance of successful operation on every PSTN network termination point. In the event of problems, you should contact your equipment supplier. Lexmark does not currently know of interoperating difficulties for the following countries:
Austria France Greece Portugal Spain Belgium Germany Iceland Sweden Norway Denmark Luxemburg Ireland United Kingdom Finland Netherlands Italy Switzerland
New Zealand Telecom Warning Notice
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecoms network services. This equipment may provide for the effective transfer of a call to another device connected to the same line. Some parameters required for compliance with Telecoms Telepermit requirements are dependent on the equipment associated with this device. In order to operate within the limits for compliance with Telecoms Specifications, the associated equipment shall be set to ensure that calls are answered between 3 and 30 seconds of receipt of ringing. If a charge for local calls is unacceptable, the Dial button should not be used for local calls. Only the seven digits of the local number should be dialed from your telephone. Do not dial the area code digit or 0 prefix. This equipment is not capable under all operating conditions of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances. The decadic (or pulse) dialing on this device is unsuitable for use on the Telecom network in New Zealand.
Warning! No 111 or other
calls can be made from this device during a main power failure.
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