X642e MFP

Menus and Messages Guide

May 2006

www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550

Edition: May 2006

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the users responsibility. Lexmark and Lexmark with diamond design, MarkNet, MarkTrack, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. PCL is a registered trademark of the Hewlett-Packard Company. The following terms are trademarks or registered trademarks of these companies:
Albertus Antique Olive Apple-Chancery Arial The Monotype Corporation plc Monsieur Marcel OLIVE Apple Computer, Inc. The Monotype Corporation plc Based on Times New Roman under license from The Monotype Corporation plc, is a product of Agfa Corporation Apple Computer, Inc. Linotype-Hell AG and/or its subsidiaries Nebiolo Apple Computer, Inc. The Monotype Corporation plc Linotype-Hell AG and/or its subsidiaries Jonathan Hoefler Type Foundry ITC Lubalin Graph ITC Mona Lisa ITC Zapf Chancery Joanna International Typeface Corporation International Typeface Corporation International Typeface Corporation The Monotype Corporation plc
CG Times Chicago Clarendon Eurostile Geneva GillSans Helvetica Hoefler ITC Avant Garde Gothic ITC Bookman
Marigold Monaco New York Oxford Palatino Stempel Garamond Taffy Times New Roman
Arthur Baker Apple Computer, Inc. Apple Computer, Inc. Arthur Baker Linotype-Hell AG and/or its subsidiaries Linotype-Hell AG and/or its subsidiaries Agfa Corporation The Monotype Corporation plc
International Typeface Corporation International Typeface Corporation

Univers

Linotype-Hell AG and/or its subsidiaries
2006 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Contents

Chapter 1: Using MFP menus.... 5
Understanding the multifunction printer (MFP) control panel... 5 Home screen..... 7 Using the LCD touch-screen buttons.... 12 Sample screen one.... 12 Sample screen two.... 12 Sample screen three.... 13 Information on LCD touch-screen buttons.... 14 Other LCD touch-screen buttons... 16 Features..... 17 Menus..... 18 Menu map..... 18 Paper Menu..... 19 Default Source..... 19 Paper Size/Type..... 19 Configure MP..... 22 Envelope Enhance.... 22 Substitute Size..... 23 Paper Weight..... 24 Paper Loading..... 25 Custom Types..... 25 Custom Names..... 25 Universal Setup.... 26 Reports...... 26 Network/Ports.... 28 TCP/IP..... 28 IPv6..... 30 E-mail Server Setup.... 31 Wireless..... 33 Standard Network or Network <x>.... 33 Standard USB or USB <x>.... 34 Parallel <x>..... 36 Serial <x>..... 38 NetWare..... 40 AppleTalk.... 40 LexLink..... 41 Settings...... 41 General Settings..... 41 Copy Settings..... 47 Fax Settings..... 51 E-mail Settings.... 61 FTP Settings.... 64 Scan to USB Settings..... 67 Print Settings..... 69 Security..... 81 Set Date and Time..... 87

Help Pages..... 89 Manage Shortcuts..... 90
Chapter 2: Understanding MFP messages... 91
Status messages.... 91 Fax status messages..... 95 Cancel jobs messages..... 95 Password and PIN messages.... 95 Copy, e-mail, fax, FTP, and scan button messages... 96 Attendance messages..... 96 Functions disabled transitional messages.... 111

Index..... 112

Using MFP menus
Understanding the multifunction printer (MFP) control panel
Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print settings from an application override changes made from the control panel. If a setting cannot be changed from the application, use the MFP control panel, MarkVision Professional, or the Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default. The MFP control panel consists of:

Using MFP menus 5

Callout 1

Control panel item LCD

Function The liquid crystal display (LCD) shows home screen buttons, menus, menu items, and values. It allows for making selections within Copy, Fax, and so on. Gives information about the status of the MFP using the colors red and green. Status Off Blinking green Solid green Blinking red Indicates MFP power is off. MFP is warming up, processing data, or printing a job. MFP is on, but idle. Operator intervention is required.

Indicator light

09 Note: Referred to as the numeric keypad.
Enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes. Note: If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity. Press this button: For a shortcut identifier. Within phone numbers. For a Fax number with a #, enter it twice ##. From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts. Cause a two- or three-second dial pause in a fax number. The button only functions within the Fax menu or with fax functions. Redial a fax number from the home screen. When outside of the Fax menu, fax function, or home screen, an error beep sounds if Dial Pause is pressed. When sending a fax, in the Fax To: field, a Dial Pause press is represented by a comma (,). When in the function menus, such as Copy, Fax, E-mail, and FTP, it returns all settings to their default values and then returns the MFP to the function menu. When in any other menu while the MFP is Ready, it cancels all changes that have not been submitted and returns the MFP to the function menu. Initiate the current job indicated on the LCD. From the home screen, press it to start a copy job with the default settings. The button has no effect if it is pressed while a job runs through the scanner.

Release Held Faxes

Held Jobs Held Jobs
Open a screen containing all the held jobs containers.
Understanding the multifunction printer (MFP) control panel 11
Using the LCD touch-screen buttons
The following section provides information on navigating through several screens. Only a few screens are chosen to demonstrate the use of the touch-screen buttons.

Sample screen one

Copy From: Letter (8.5 x 11 in.) Sides (Duplex)
Copy To: Letter (8.5 x 11 in.) Plain Paper Scale / Darkness

Print 1 Sided

Collate

Print 2 Sided

Copy It

Copies

Options
See Other LCD touch-screen buttons for information on the buttons shown in Sample screen one.

Sample screen two

If the Select button is touched beside Scale/Darkness, the following screen appears. For more information on the Select button, see Select.
Scale Auto (100%) Darkness
See Other LCD touch-screen buttons for information on the buttons shown in Sample screen two.
Using the LCD touch-screen buttons 12

Sample screen three

If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information on the Select button, see Select.
Copy from Letter (8.5 x 11 in.) Executive (7.25 x 10.5 in.) Legal (8.5 x 14 in.) A4 (210 x 297 mm)

Displaying 1-4/5

Note: Notice the status message bar on this screen. It shows the number of menu items shown on the screen and how many are available. The message Displaying 1-4/5 means menu items one through four are shown on this screen, but the fifth menu item is on a continuation screen. Touch the down arrow to see the fifth menu item. See Other LCD touch-screen buttons for information on the buttons shown in Sample screen three.
Using the LCD touch-screen buttons 13
Information on LCD touch-screen buttons
Button Button name Select Function or description Touch the select button to have another screen appear with additional items. On the first screen, the user default setting is shown. Once the select button is touched, and the next screen appears, touching another item shown on the screen changes the user default setting. Touch the left scroll decrease button to scroll to another value in decreasing order.

Left scroll decrease

Right scroll increase
Touch the right scroll increase button to scroll to another value in increasing order.

Left arrow

Touch the left arrow button to scroll left to: Reach a decreased value. See a full text field on the left.

Right arrow

Touch the right arrow button to scroll right to: Reach an increased value. See a full text field on the right.
Touch the down arrow to move down to the next item in a list, such as a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen. Touch the up arrow to move up to the next item in a list, such as a list of menu items or values. When presented with a long list on the first screen, the up arrow is gray to indicate that it is not active. On the second screen, which is needed to show the rest of the listed items, the up arrow is blue to show that it is active. This is an unselected radio button.

Unselected radio button

Using the LCD touch-screen buttons 14

Button

Button name Selected radio button
Function or description This is a selected radio button. Touch a radio button to select it. The radio button center changes color to show that it is selected. In Other LCD touch-screen buttons, the only paper size selected is Legal.

Back Back

Touch Back to return to the previous screen without saving any settings on the current screen.
Using the LCD touch-screen buttons 15
Other LCD touch-screen buttons
Button Button name Cancel Cancel Function or description Cancel an action or a selection, or cancel out of a screen and return to the previous screen.

Continue Continue

Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears. For example, if you touch Copy on the home screen, the Copy screen appears like Sample screen one on page 12. The following example shows how the Continue button reacts. 1 Touch the select button by the Copy to box, and a new screen appears. 2 Touch MP Feeder, and a new screen appears. 3 Touch Legal, and a new screen appears. 4 Touch Next, and a new screen appears. 5 Touch Plain Paper for the type of print media needed. 6 Touch Continue. The Copy screen returns to allow other selections besides Copy to. The other settings available on the Copy screen are Duplex, Scale, Darkness, Collate, and Copies. Touch Continue to return to the original screen and make other setting changes for a copy job before the Copy it button is touched to start the job. Allows for creating a custom button based on the users needs.

Custom Custom

Done Done
Specifies that a setting on a screen is altered and the adjustment to the setting is finished.

Gray button

Touch this button to select the action appearing on the button.

Grayed out button

When this button appears, it looks faded with a faded word on it. It means the button is not active or is unavailable on this screen. It was probably active on the previous screen, but the selections made on the previous screen caused it to be unavailable on the current screen.
Using the LCD touch-screen buttons 16

Button name Select

Function or description Select a menu. The next screen appears showing menu items. Select a menu item. The next screen appears showing values. If a different value within a menu item is touched, it needs to be saved to become the current user default setting. To save the value as the new user default setting, touch Submit. For information on user default settings, see page 18.

Submit Submit

Features
Feature Feature name Attendance message alert Description If an attendance message occurs which closes a function, such as copy or fax, then a blinking red exclamation point appears over the function button on the home screen. This feature indicates an attendance message exists.

Paper Loading
These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank pages to print the simplex job correctly. Paper Loading is only shown on the LCD if a duplex unit is installed. Menu item Card Stock Load Labels Loading Bond Loading Letterhead Loading Preprinted Loading Colored Loading Vinyl Labels Loading Custom <x> Loading Properly handles preprinted custom paper whether the job is a duplex job (two-sided) or a simplex job (single-sided). (x represents 16.) Duplex Off* Duplex Off* Shown if vinyl labels are supported in the specified source. Shown if the custom type is supported in the specified source. Purpose Properly handles the specific preprinted print media whether the job is a duplex job (two-sided) or a simplex job (single-sided). Values and descriptions Duplex Off* Duplex is for two-sided printing on the print media, and off indicates that duplex printing is turned off.

Custom Types

This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or from the LCD. Menu item Custom Type <x> Purpose Specifies the type of print media associated with each Custom Type available in the Paper Type menu. Values and descriptions Paper* Card Stock Transparency Labels Vinyl Labels Envelope The custom type print media must be supported in the designated source in order to assign a userdefined name. Once the name is assigned, the name appears instead of Custom Type <x>.

Custom Names

This menu item is used to define a custom name for each type of print media. Menu item <user-defined Custom Name> Purpose Specifies the name of print media associated with each Custom Name <x> available in the Paper Type menu, where x is 16. Values and descriptions [user-defined name], such as: Stephens labels Marys card stock The custom print media loaded in the designated source must be a supported media type in order for a user-defined name to be assigned.

Paper Menu 25

Universal Setup
These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For more information on n-up, see Multipage Print. Menu item Units of Measure Purpose Determines the unit of measure used to enter the Universal Height and Width. Sets the portrait width of the universal media. Note: If the value set exceeds the maximum width, the MFP uses the maximum value allowed in inches or millimeters. Sets the portrait height of the universal media. Note: If the value set exceeds the maximum height, the MFP uses the maximum value allowed in inches or millimeters. Specifies the feed direction of the Universal Paper Size. Values and descriptions Inches Millimeters 314.17 inches in 0.01 inch increments 76360 mm in 1 mm increments Inches is the US default, and Millimeters is the international default. Shows either inches or millimeters from the Units of Measure setting; 8.5 inches is the US default, and 216 mm is the international default.

Configures the MFP so it automatically switches to PostScript emulation when a print job received through the parallel port requires it, regardless of the default printer language.
Specifies whether the MFP performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost. Configures the size of the parallel input buffer. Note: Changing this menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

Parallel Buffer

The MFP automatically calculates the Parallel Buffer size (recommended setting). The user specifies the Parallel Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Parallel Buffer size, disable or reduce the size of the serial and USB buffers. Disables parallel port negotiation. Enables bidirectional communication through the parallel interface.

Advanced Status

Enables bidirectional communication through the parallel port.

Off On*

Network/Ports 36

Menu item Protocol

Purpose Specifies the parallel interface protocol.
Values and descriptions Standard Fastbytes* May resolve some parallel interface problems. Provides compatibility with most existing parallel interface implementations (recommended setting). The MFP does not honor hardware initialization requests from the computer. The MFP honors hardware initialization requests from the computer.

Honor Init

Determines whether the MFP honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off. Determines whether the parallel port data is sampled on the leading or trailing edge of strobe. This menu item only appears when the associated parallel port supports this feature. Configures the MFP to process Macintosh binary PostScript print jobs.

Menu item Darkness
Purpose Specifies the level of darkness for the copy job.
Values and descriptions 19 (5*) A graphic representation depicts the values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Number of Copies Overlay

Specifies the number of copies for the copy job. Specifies the selection for overlay text to print on each page of the copy job. The overlay looks similar to the following on a page:
1999 (1*) Confidential Copy Draft Urgent Custom Off* The Custom value is not shown unless text is entered into the Custom Overlay text field from the EWS page. The text used for the overlay is what the user entered on the EWS page, but Custom must be selected in the menu for the text to be printed as an overlay on each page.
Custom Allow priority copies
Specifies a custom overlay. Allows interruption to a network print job, so the MFP may be used as a copier to copy a page or document. Adjusts the amount of background visible on a copy. Specifies the contrast used for the copy job. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset, also. Adjusts the amount of shadow detail visible on a copy. Specifies if the original document is scanned edge-toedge prior to making copies.
text entry field On* Off -4 to +4 (0*)
Use the text entry field to specify a custom overlay. The field has a 64-character limit. Interrupts the print job at the next page. Interrupts the print job at the next job boundary which means between incoming individual print jobs. -4 sets Background Removal to off. +4 sets Background Removal to the maximum allowed. Best for content has a default value, also, since the value is dependent on the Content menu item. For more information, see Content. If Content is mono text, the Contrast default value is 5. The default is 0 for items other than mono text. Any reset of the Content value resets the default of the Best for content value. -4 preserves the least amount of shadow detail. +4 preserves the most shadow detail.
Background Removal Contrast

05 Best for content*

Shadow Detail Scan edge to edge

-4 to +4 (0*) Off* On

Settings 50

Fax Settings

Use these menu items to set the MFP settings related to faxing. Menu item Fax Mode Purpose Sets which fax method or mode is used. Specifies the link to analog fax setup. With analog fax, the fax method is by a telephone line. Specifies the link for fax server setup. The fax job is sent to a fax server for transmission. Values and descriptions Analog Fax Server link General Fax Setting If the MFP does not have a modem, this menu item does not appear. If the MFP does not have a modem, Fax Setup link does not appear.

Coverage Estimator

Setup Menu
Use the Setup Menu to configure a variety of MFP features. Menu item Printer Language Purpose Specifies the default printer language used to communicate data from the computer to the MFP. Note: Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language. Specifies what the MFP does with downloaded resources, such as fonts and macros stored in RAM, if the MFP receives a job that requires more memory than is available. Setting Resource Save to On causes the MFP to reset and returns the LCD to the home screen. Values and descriptions PCL Emulation* PS Emulation PCL emulationUses a PCL interpreter for incoming host communications. PostScript emulation Uses a PS interpreter for incoming host communications. The MFP retains downloaded resources only until memory is needed. It then deletes those resources associated with the inactive printer language. The MFP retains all downloaded resources for all printer languages during language changes and MFP resets. If the MFP runs out of memory, 38 Memory Full appears.

Settings 74

Menu item Download Target
Purpose Specifies the storage location for downloaded resources. Storing downloaded resources in flash memory is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory even when the MFP is turned off.
Values and descriptions RAM* All downloaded resources are automatically stored in printer memory (RAM). All downloaded resources are automatically stored in flash memory. Note: Flash appears as a menu item if a formatted, nondefective optional flash memory card that is not Write or Read/Write password protected is installed. Note: The Whole Page setting only affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If attempting to print any data in the non-printable area defined by Normal Print Area, the MFP clips the image at the boundary defined by the Normal defined printable area. All menu items are returned to the factory default values except: Display Language All settings in the Parallel <x> menu items, the Serial <x> menu items, the Standard Network and Network <x> menu items, and the Standard USB and USB <x> menu items All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory are unaffected.) User-defined settings remain.
Modifies the logical and physical printable area.

Factory Defaults

Returns printer settings to the factory default values.

Restore Now

Settings 75

PostScript Menu

Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an application may override user default settings. Menu item Print PS Error Purpose Prints a page defining the PostScript emulation error when an error occurs. Values and descriptions Off* On Resident* Discards the print job without printing an error message. Prints an error message before it discards the job. The MFP searches printer memory for the requested font before searching the flash memory. The MFP searches the flash memory for the requested font before searching the printer memory.

Assign Env Feeder Off* None 0199
Assign Manual Paper Off* None 0199
Assign Man Env Off* None 0199

Settings 78

Menu item Tray Renumber (continued)
Values and descriptions View Factory Def Shows the factory default value assigned to each source. For example: MPF Default = 8 T1 Default = 1 T2 Default = 4 T3 Default = 5 T4 Default = 20 T5 Default = 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3 The menu item is for viewing information only. No item in the value list can be selected. All possible options appear even if they are not installed. Select On to return all source assignments to factory default values.

Restore Defaults On Off

PDF Menu
Use these menu items to change printer settings that affect PDF jobs. Menu item Scale to Fit Purpose Scales page content to fit the selected print media size. Values and descriptions On Off* YesScales the page to fit the selected print media. NoDoes not scale the page; printed text or graphics are cropped if they are larger than the selected print media. Do Not PrintDoes not print PDF annotations. PrintPrints PDF annotations.

Annotations

Specifies whether to print annotations in the PDF.

Settings 79

HTML Menu
These menu items are used to change the printer HTML settings. Menu item Font Name Purpose Sets the default font for HTML documents. Note: Times will be used in HTML documents that do not specify a font. Values and descriptions Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text 1255 pt (12 pt*) 1400% (100%*) Portrait* Landscape Intl CG Times Intl Courier Intl Univers Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramnd Taffy Times TimesNewRoman Univers Zapf Chancery Select point sizes from 1 to 255 points in 1 point increments. Select scale sizes from 1 to 400% in 1% increments. PortraitPrints text and graphics parallel to the short edge of the paper. LandscapePrints text and graphics parallel to the long edge of the paper. For more information about short and long edges, see Duplex Bind on page 70. Sets the margin from 8 to 255 mm in 1 mm increments. PrintPrints HTML backgrounds. Do Not PrintDoes not print HTML backgrounds.
Font Size Scale Orientation
Sets the default font size for HTML documents. Scales the default font for HTML documents. Sets the page orientation for HTML documents.

Margin Size Backgrounds

Sets the page margin for HTML documents. Specifies whether to print backgrounds in HTML documents.
8255 mm (19 mm*) Print* Do Not Print

Status messages provide information on the status of the MFP. Message Busy Defragmenting Flash DO NOT POWER OFF Meaning The MFP is busy receiving, processing, or printing data. The MFP is defragmenting the flash memory to reclaim storage space occupied by deleted resources. The MFP is responding to a request to disable the menus by turning Menu Lockout to Off. The MFP is responding to a request to enable the menus by turning Menu Lockout to On. The MFP flushes corrupted data and discards the current print job. The MFP is formatting the flash memory. The MFP is in Hex Trace mode. Hex Trace isolates the source of a print job problem. When Hex Trace is active, all data sent to the MFP prints in hexadecimal and character representation. The MFP engine code is not programmed or if programmed, it is invalid. Action Press Stop to access the job queue. Warning: Do not turn the MFP off while this message is displayed. Wait for the message to clear. Wait for the message to clear. Note: While the menus are disabled, printer settings from the LCD cannot be changed. Only a system support person should disable menus. Wait for the message to clear.

Disabling Menus

Enabling Menus
Flushing Buffer Formatting Flash DO NOT POWER OFF
Wait for the message to clear. Warning: Do not turn the MFP off while this message is displayed. Wait for the message to clear. Exit Hex Trace to print jobs normally. To exit Hex Trace, unplug the MFP.

Hex Trace

Invalid Engine Code
Download valid engine code to the MFP. Note: Engine code may be downloaded while this message is displayed. Download valid code to the MarkNet N8000 Series internal print server. Note: Network code may be downloaded while this message is displayed. Download valid scanner code to the MFP. Note: Scanner code may be downloaded while this message is displayed.
Invalid Network Code The code in an internal print server is not valid. The MFP cannot receive and process jobs until valid code is programmed into the internal print server. Invalid Scanner Code The scanner code is not programmed or if programmed, it is invalid.

Message Maintenance

Meaning The MFP maintenance counter has exceeded its limit, so the MFP requires maintenance. A network interface is the active communication link. A parallel interface is the active communication link. A serial interface is the active communication link. The MFP is processing data through the specified USB port. This is the Printer Job Language (PJL) Ready message. The MFP is ready to receive and process data. It is reducing its electricity consumption while idle. If the MFP remains inactive for the period of time specified in the Power Saver menu item (60 minutes is the factory default), the Power Saver message replaces the Ready message. The MFP is printing a job. A sheet of print media moves through the MFP to be printed. x represents the number of the sheet being printed. Even though a duplex (two-sided) sheet has two sides, called pages, it only counts as one sheet. A sheet of print media moves through the MFP to be printed. x represents the number of the sheet being printed. Even though a duplex sheet has two sides, called pages, it only counts as one sheet. So, pages are not counted; only sheets passing through the MFP are counted. The total number of sheets in a set is not known, but the number of sets is known. For example, a user may have requested that three copies print, so there are three sets of sheets, but the number of sheets is unknown.

Copy, e-mail, fax, FTP, and scan button messages
Message Insufficient resources. Try again when the system is idle. System busy, preparing resources for job. System busy, preparing resources for job. Deleting held job(s). Meaning There are not enough system resources at this time. Not all resources needed for the job are available. Not all resources needed for the job are available. Some held jobs are deleted to free system memory. Action Try again after the current job is complete. Wait for the message to clear. Wait for the message to clear.

Attendance messages

Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use FTP. Message An error has occurred with the Flash Drive. Please remove and reinsert the drive. Change [src] to [Custom String] Meaning An electrical charge causes the flash drive to reset rapidly. To clear the message, remove and then reinsert the drive. Lets the user override the current print media source for the remainder of the print job. The formatted page prints as is on the print media installed in the tray. This may cause clipping of text or images. Action Remove the flash drive, and then reinsert it.
Touch Use current [src] to ignore the message and print on the print media loaded in the tray. Touch Continue: which continues the job if the correct size and type are loaded in the tray, and this size and type are specified in the Paper Menu using the LCD. which is ignored if there is no print media in the tray. Touch Cancel Job to cancel the current job if needed. Load the indicated source with the requested size and type of print media. Touch Continue to print with the print media currently in the tray. Touch Use current [src] to ignore the message and print on the print media loaded in the tray. Touch Continue: which continues the job if the correct size and type are loaded in the tray, and this size and type are specified in the Paper Menu using the LCD. which is ignored if there is no print media in the tray. Touch Cancel Job to cancel the current job if needed.
Change [src] to [Custom Type Name]
New print media is required to finish a print job.

201.yy Paper jam, check [area name]. Leave paper in bin.
201.yy Paper jam,[x] pages jammed. Leave paper in bin.
There are multiple jams. x indicates the number of jammed sheets of print media.
202.yy Paper jam, check [area name]. Leave paper in bin.
202.yy Paper jam,[x] pages jammed. Leave paper in bin.
231.yy Paper jam, check [area name]. Leave paper in bin.
231.yy Paper jam,[x] pages jammed. Leave paper in bin.
232.yy Paper jam, check [area name]. Leave paper in bin.
232.yy Paper jam,[x] pages jammed. Leave paper in bin.
233.yy Paper jam, check [area name]. Leave paper in bin.
233.yy Paper jam,[x] pages jammed. Leave paper in bin.
Message 234.yy Paper jam, check [area name]. Leave paper in bin.
Meaning There is a single jam in the specified area indicated by area name.
Action 1 Open the duplex unit cover. 2 Clear the jam, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jam, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jam, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jam, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jam, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jam, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing. 1 Open the duplex unit cover. 2 Clear the jams, and close the duplex unit. 3 Touch Continue. If all print media is cleared from the path, the job resumes printing.

Contrast 73 Print Resolution 73 Toner Darkness 73 Setup Menu 74 Download Target 75 Factory Defaults 75 Print Area 75 Printer Language 74 Resource Save 74 Utilities Menu 73 Activate Hex Trace 74 Coverage Estimator 74 Defragment Flash 74 Factory Defaults 73 Format Flash 74 printer language PCL Emulation 74 PS Emulation 74 printing duplex, definition 25 simplex, definition 25 printing annotations 79 Protect Menus Create Scan Profile 84 LES configuration 84 Network/Ports 84 Paper Menu 84 Reports 84 Settings 84 Shortcuts 84 Protocol, parallel 37 PS SmartSwitch network 33 parallel 36 serial 38 USB 34
radio button selected 15 unselected 14 Reenter Password 86 Reports Device Statistics 27 E-mail Shortcuts 27 Fax Call Log 27 Fax Job Log 27 Fax Shortcuts 27 FTP Shortcuts 27 Menu Settings Page 27 NetWare Setup Page 27 Network Setup Page 27 Print Directory 27 Print Fonts 27 Profiles List 27 Shortcut List 27 restoring defaults 75
right arrow button 14 right scroll increase button 14 Robust XON 39
Scale, HTML 80 Scaling 81 Scan to USB Settings Base file name 68 Color 67 Content 67 Darkness 67 Format 67 JPEG Quality 68 Orientation 67 Original Size 68 PDF version 67 Photo JPEG Quality 68 Resolution 67 Scan Bit Depth 68 Use multi-page TIFF 68 Security Authentication Method 81 Auto Log out delay 81 Confidential Print, See also Confidential Print 83 Create and Change Passwords functions disabled transitional messages 111 Create, Change, and Remove Passwords See Create, Change, and Remove Passwords Create/Change Passwords, See Create/Change Passwords Function Access, See Function Access functions disabled transitional messages See also functions disabled transitional messages 111 NTLM Authentication Setup 85 Protect Menus See Protect Menus Scan to PC Port Range 81 See also Copy Settings 47 See also E-mail Settings 61 See also Fax Settings 51 See also FTP Settings 64 See also General Settings 41 See also Print Settings 69 See also Security 81 See also Set Date and Time 87 select button 14 Serial Buffer 38 Serial Protocol 38 Set Date and Time Allow NTP Broadcast 88 Current Date and Time 87 Day 87 Daylight Savings 88 DST Mode 88 Hour 87 Minute 87 Month 87

Chapter 3: E-mail...40

Entering an e-mail address... 41 Using a shortcut number... 41 Using the address book... 41 E-mailing to a profile... 42 Adding e-mail subject and message information.. 42 Changing the output file type.. 43 E-mailing color documents... 43 Creating an e-mail shortcut... 44 Creating an e-mail profile.... 45 Canceling an e-mail... 45 Understanding e-mail options... 46 E-mail server setup... 47 Address book setup... 47 E-mail tips.... 48

Chapter 4: Faxing...49

Sending a fax.... 50 Using fax destination shortcuts... 50 Using the address book... 51 Sending faxes from a computer.. 51 Creating shortcuts... 52 Understanding fax options... 54 Changing the fax resolution... 55 Adjusting the Darkness setting... 55 Sending a fax at a later time... 56 Cancel an outgoing fax... 57 Fax tips.... 57 Fax setup.... 58

Chapter 5: FTP...60

Entering the FTP address... 60 Using a shortcut number... 60 Using the address book... 61 Creating shortcuts... 61
FTP options... 62 FTP tips.... 63
Chapter 6: Scanning to a PC or USB flash memory device..64
Create a scan to PC profile... 64 Understanding scan to PC options... 66 Scanning to a USB flash memory device... 67 Scanning tips... 67

Chapter 7: Printing...68

Sending a job to print... 68 Printing from a USB flash memory device.. 69 Canceling a print job... 70 Printing the menu settings page.. 72 Printing a network setup page... 72 Printing a font sample list.... 73 Printing a directory list.... 73 Printing confidential and held jobs... 73 Printing on specialty media... 77 Loading standard trays and optional trays... 79 Setting the Paper Type and Paper Size.. 83 Loading the multipurpose feeder... 83 Loading the 2000-sheet drawer... 87 Loading the envelope feeder.. 90 Linking trays.... 93
Chapter 8: Understanding paper and specialty media guidelines 94
Supported print media.... 94 Selecting print media.... 101 Storing print media... 106 Avoiding jams... 106
Chapter 9: Installing and removing options..108
Installing input options... 108 Installing a duplex unit... 111

Scanner Standard output bin Control panel Multipurpose feeder Tray 1 (integrated tray or standard tray) Duplex unit Tray 2 (500 sheets)
Understanding the MFP control panel
MFP and scanner settings can be changed several ways: through the MFP control panel, the software application in use, the print driver, MarkVision Professional, or the Web pages. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print, fax, copy, and e-mail settings from an application override changes made from the control panel. If a setting cannot be changed from the application, use the MFP control panel, MarkVision Professional, or the Embedded Web Server (EWS) pages. Changing a setting from the MFP control panel, MarkVision Professional, or the Web pages makes that setting the user default. The MFP control panel consists of:

Callout 1

Control panel item LCD
Function A liquid crystal display (LCD) which shows home screen buttons, menus, menu items, and values. Allows for making selections within Copy, Fax, and so on. Gives information about the status of the MFP using the colors red and green.

Status Indicates

Indicator light
Off Blinking green Solid green Solid red Note: Referred to as the numeric keypad.
MFP power is off. MFP is warming up, processing data, or printing a job. MFP is on, but idle. Operator intervention is required
Press these buttons to enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes. Note: If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity.
# (Pound or number character)
Press this button: For a shortcut identifier. Within phone numbers. For a Fax number with a #, enter it twice ##. From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts.

Dial Pause

Press to cause a two- or three-second dial pause in a fax number. The button only functions within the Fax menu or with fax functions. Press from the home screen to redial a fax number. When outside of the Fax menu, fax function, or home screen, pressing Dial Pause causes an error beep. When sending a fax, in the Fax To: field, a Dial Pause press is represented by a comma (,).

Quick copy

1 Place the original document facing up in the automatic document feeder (ADF) or facing
down on the scanner glass (flatbed). Adjust the paper guides when using the ADF.
2 Press Go on the numeric pad.
Note: If an LDSS profile has been installed, you may receive an error when attempting a quick copy. Contact your system support person for access.

Multiple page copying

1 Place the original document facing up in the automatic document feeder or facing down on
the scanner glass (flatbed). Adjust the paper guides when using the ADF.
2 Touch Copy. 3 Use the numeric keypad to specify the number of copies you want.
After entering the number of copies, the touch screen will automatically change to the copy settings menu.
4 Change the copy options to meet your requirements. 5 Touch Copy It.
Using the scanner glass (flatbed)
If using the scanner glass (flatbed) to make copies:
1 Open the document cover. 2 Place the document facing down on the scanner glass (flatbed). 3 Close the document cover. 4 Touch Copy, or press Go on the numeric pad.
For Copy, continue with step 5. For Go, proceed with step 8.
5 Set the number of copies. 6 Change the copy options to meet your requirements. 7 Touch Copy It. 8 Touch Scan Next if you have more pages to scan, or touch Finish the Job if you are done.
Touching Finish the Job returns the MFP to the copy screen.
9 Touch Home when you are finished.
Understanding the copy screens and options
Copy From: Opens a screen where you can enter the size of the documents you are going to copy. Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the Copy Options Screen.
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size pages). They will be scaled automatically to fit the selected output media size.
Copy To: Opens a screen where you can enter the size and type of paper on which your copies will be printed. Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the Copy Options Screen. If the size settings for Copy From and Copy To are different, the MFP will automatically adjust the Scale setting to accommodate the difference. If you have a special type or size of paper that you'd like to copy onto that is not normally in the MFP paper trays, you can select MP Feeder, and manually send the type of paper you want through the MP feeder. When using Auto Match, the MFP will match the size of the original document as specified in the Copy From box. If a matching paper size is not loaded in one of the paper trays, the MFP will scale the copy to fit loaded media.

When should I use Text/Photo Text/Photo mode should be used when copying an original document that mode? contains a mixture of text and graphics. Text/Photo is best used for magazine articles, business graphics, and brochures. When should I use Printed Image mode? When should I use Photograph mode?
Printed Image mode should be used when copying halftone photographs, graphics such as documents printed on a laser printer, or pages from a magazine or newspaper. Photograph mode should be used when the original document is a high-quality photograph or inkjet print.

3 E-mail

The MFP can be used to e-mail scanned documents to one or more recipients. There are four ways to send an e-mail from the MFP. You can type the e-mail address, use a shortcut number, use the address book, or a profile. Permanent e-mail destinations can be created in the Manage Destinations link located under the Configuration tab on the Web page. For more information or detailed instructions, select one of the following:
Entering an e-mail address Using a shortcut number Using the address book E-mailing to a profile Adding e-mail subject and message information Changing the output file type E-mailing color documents Creating an e-mail shortcut Creating an e-mail profile Canceling an e-mail Understanding e-mail options E-mail server setup Address book setup
Entering an e-mail address
2 Touch E-mail. 3 Enter the recipient's address.
You can enter additional recipients by pressing next and then entering the recipient's address or shortcut number.

4 Touch E-mail It.

Using a shortcut number
2 Touch E-mail. 3 Press #, and then enter the recipient's shortcut number.
You can enter additional recipients by pressing next and then entering the recipient's shortcut number or address.

Using the address book

2 Touch E-mail. 3 Touch Search Address Book. 4 Enter the name or part of the name you are searching for, and then touch Search. 5 Touch the name that you want to add to the To: field.
You can enter additional recipients by pressing next and then entering the recipient's address or shortcut number, or searching the address book.

Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue.
8 Touch the left arrow to reduce the time or the right arrow to increase the time the fax will be
transmitted. Note: Touching the increase or decrease arrow increments the time by 30 minutes. If the current time is shown, the left arrow is grayed out.

9 Touch Done.

Cancel an outgoing fax
There are two ways to cancel an outgoing fax: While the original documents are still scanning
2 When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Job is
displayed on the touch screen. After the original documents have been scanned to memory

1 Touch Cancel Jobs.

The Cancel Jobs screen will appear.
2 Touch the job or jobs you want to cancel.
Only three jobs appear on the screen, touch the down arrow until the job you want appears and then touch the job you want to cancel.
3 Touch Delete Selected Jobs.
The Deleting Selected Jobs screen appears, the selected jobs are deleted, and then the home screen appears.

Fax tips

The following tips may improve the MFP fax quality. For additional information or to solve fax problems, see Solving fax problems.
Question When should I use Text mode? Tip Text mode should be used when text preservation is the main goal of the fax, and preserving images copied from the original document is not a concern. Text is best used for receipts, carbon copy forms, and documents that only contain text or fine line art. Text/Photo mode should be used when faxing an original document that contains a mixture of text and graphics. Text/Photo is best used for magazine articles, business graphics, and brochures.
Photo mode should be used for faxing photos printed on a laser printer or taken from a magazine or newspaper.

Fax setup

When you first turn on the MFP or if the MFP has been off for an extended time, Set clock will appear. Additionally, many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: Date and time (date and time fax is sent) Station name (identification of the business, other entity, or individual sending the message) Station number (telephone number of the sending fax machine, business, other entity, or individual) Note: See Electronic emission notices and Other telecommunications notices for FCC information. There are two methods to enter your fax setup information. They are: manually entering the information through the MFP control panel, or using your browser to access the MFP IP address and then entering the Configure menu. Note: If you do not have a TCP/IP environment, you must use the MFP control panel to set your basic fax information. Select one of the following to find the instructions for the method you want to use.

Performing manual fax setup Performing browser fax setup
Performing manual fax setup
1 Press Menu. 2 Touch Settings. 3 Touch Fax Settings. 4 Touch General Fax Settings. 5 Touch Station Name. 6 Enter the Station Name (enter your name or company name). 7 Touch Done to save your choice. 8 Touch Station Number. 9 Enter your fax phone number. 10 Touch Done.
Performing browser fax setup
Note: Configuration is a task usually done by a network administrator. If you are prompted for a password during the following instructions, see your network administrator for help.
1 Type the IP address of the MFP in the URL field of your browser (for example, http://
192.168.236.24), and then press Enter.
2 Click Configuration. 3 Under the MFP heading, click Fax Setup. 4 Click Configuration.
If changing fax modes, you must click Submit before you can access the configuration page. Note: During MFP power up, if the print server is configured to use Network Time Protocol (NTP) time, the current date and time are provided. However, you must set the time zone to get the correct time.
5 Enter the required FCC information:
Date and time (current date and time) Station name (personal name or company name) Station number (fax phone line number)
6 Select the Time Zone, such as Eastern (USA and Canada, Eastern Standard Time). This
sets the required information.
7 Set your options for Rings to Answer, and so on. 8 After you finish entering the information, click Submit.
Changing optional settings such as setting up a fax transmission log, creating permanent fax destinations, and enabling the fax server function can be changed through your browser, or the MFP control panel.

Viewing a fax log

When you send or receive a fax, an entry of the activity is recorded in a file. You can view or print this file when you want. To view the fax log:
1 Type the IP address of the MFP in the URL field of your browser, and then press Enter. 2 Click Reports. 3 Click Fax Settings. 4 Click Fax Job Log or Fax Call Log.

1 Remove the tray from the MFP, and place it on a flat, level surface. 2 Squeeze the side guide tab, and slide the guide to the outer edge of the tray.
3 Squeeze the rear guide tab, and slide the guide to the correct position for the size media you

are loading.

4 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print
media. Straighten the edges on a level surface.

Size indicators

5 Place the print media in the tray:
Note: Paper must be loaded differently in the trays, depending on the options you have installed. Print side facing down for simplex (single-sided) printing Print side facing up for duplex printing Note: Do not fill paper above the load line. Overfilling the tray may cause jams.
6 Squeeze the side guide tab, and slide the guide toward the inside of the tray until it lightly
rests against the edge of the media.
7 Insert the tray into the MFP.

Simplex

Duplex
Setting the Paper Type and Paper Size
After setting the Paper Type and Paper Size to the correct values for the type and size used in the trays, then any trays containing the same size and type are automatically linked by the MFP. Note: If the size of the media you are loading is the same size of the media previously loaded, do not change the Paper Size setting. To change the Paper Size and Paper Type setting:
1 Make sure the MFP is on. 2 Press Menu on the control panel. 3 Touch Paper Menu. 4 Touch Paper Size. 5 Touch the left or right arrow to change the size for the desired tray. 6 Touch Submit. 7 Touch Paper Type. 8 Touch the left or right arrow to change the media type for the desired tray. 9 Touch Submit. 10 Touch the home icon.
Loading the multipurpose feeder
The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards, and envelopes. It can be used for single-page or manual printing or as an additional tray. Note: If you install an optional envelope feeder, you can still use the multipurpose feeder. The multipurpose feeder can hold approximately: 100 sheets of 75 g/m2 (20 lb) paper 10 envelopes 75 transparencies

Have postage stamps attached. Have any exposed adhesive when the flap is in the sealed or closed position. Have nicked edges or bent corners. Have rough, cockle, or laid finishes. Use envelopes that can withstand temperatures of 230C (446F) without sealing, excessive curling, wrinkling, or releasing hazardous emissions. If you have any doubts about the envelopes you are considering using, check with the envelope supplier. Load only one size of envelope at a time in the envelope feeder. A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.

Labels

The MFP can print on many labels designed for use with laser printers. These labels are supplied in letter size, A4 size, and legal size sheets. Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures of 230C (446F) and pressure of 25 pounds per square inch (psi). Try a sample of any labels you are considering using with the MFP before purchasing a large quantity. For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications. Note: Labels are one of the most difficult print media for laser MFPs. All MFP models require a special fuser cleaner for label applications to optimize feed reliability. See Ordering supplies for information on obtaining a label fuser cleaner. For detailed information on label printing, characteristics, and design, contact the place where you bought your MFP. After printing approximately 10,000 pages of labels (or each time you replace the print cartridge), complete the following steps to maintain MFP feeding reliability:
1 Print five sheets of paper. 2 Wait approximately five seconds. 3 Print five more sheets of paper.
When printing on labels: Set the Paper Size/Type menu item to Labels in the Paper menu. You can set the Paper Size/ Type from the MFP control panel, the MFP driver, or from MarkVision Professional. Feed vinyl labels from the standard 250- or 500-sheet trays or the optional 250- or 500-sheet drawers. For vinyl labels, set the Paper Type to Labels, the Labels Texture to Smooth, and the Label Weight to Heavy, or set the Paper Type to vinyl labels and the texture and weight to normal.
Do not load labels with paper or transparencies in the same source; mixing print media can cause feeding problems and print quality problems. Do not use label sheets with a slick backing material. Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets also contaminate the MFP and your cartridge with adhesive, and could void the MFP and cartridge warranties. Use labels that can withstand temperatures of 230C (446F) without sealing, excessive curling, wrinkling, or releasing hazardous emissions. Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between diecuts of the label. Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone coating of the adhesive at least 1 mm (0.04 in.) away from edges. Adhesive material contaminates the MFP and could void the warranty. If zone coating of the adhesive is not possible, a 1.6 mm (0.1 in.) strip should be removed on the leading and driver edge, and a non-oozing adhesive should be used. Remove a 1.6 mm (0.1 in.) strip from the leading edge to prevent labels from peeling inside the MFP. Portrait orientation is preferred, especially when printing bar codes. Do not use labels that have exposed adhesive.

Restricting Function Access
The MFP supports a variety of methods for authenticating users prior to allowing access to functions.
1 Open a Web browser. In the address line, enter the IP address of the MFP being configured
using this format: http://ip_address/.
2 Click Configuration. 3 Under Other Settings, click Security.
a b Select an authentication method. Click Submit.
4 Click the setup link for the authentication method previously selected in step a.
a b Fill out the appropriate information for the environment. Click Submit.

5 Click Function Access.

a b Set the function authentication level for each function. Select Off to prevent anyone from using a function. Click Submit.
Disabling the Driver to Fax menu item
1 Make sure the MFP is on. 2 Press Menu on the control panel. 3 Touch Settings
Fax Settings Analog Fax Setup Fax Send Settings.
4 Touch the down arrow. 5 Touch Driver to fax 6 Touch Submit.
Setting a password before printing received faxes
To prevent received faxes from being printed until a password is entered:
2 Click Configuration. 3 Under Default Settings, click Fax Settings 4 Scroll to Holding Faxes, and click it. 5 Select Always On for Held Fax Mode.

Analog Fax Setup.

6 Define a Print Faxes Password in the field. 7 Click Submit.
Releasing held faxes for printing
1 On the MFP touch screen control panel, touch the Release Held Faxes button.
Note: If the Release Held Faxes button appears as pale gray and the words appear faded on the button, then the button is inactive because no fax jobs are being held.
2 Enter the defined password in the Print Faxes Password field.
This releases any received and held fax jobs, so they print. Note: The defined password was created in step 6 of Setting a password before printing received faxes.
Setting security using the Embedded Web Server (EWS)
To enhance the security of network communications and MFP configuration, use the advanced security features. These features are available through the Web page of the MFP.
Setting the Advanced Password
The Advanced Password is used to password-protect the menus. Setting the Advanced Password is required for Secure Mode and confidential communication with MarkVision Professional. If the Advanced Password was not created using the touch screen control panel by following the instructions in Setting Password Protect for the menus on page 137, it can also be created from the EWS. To create it:
2 Click Configuration. 3 Under Other Settings, click Security. 4 Click Create/Change Password. 5 Click Create/Change Advanced Password. 6 Enter and reenter a password of both alphabetic and non-alphabetic characters. The

7 Touch Submit.

Using the secure EWS

maximum amount of time before a submitted confidential print job is deleted.
Using the restricted server list function
The Restricted Server List lets a system support person restrict which hosts are allowed to communicate with the MFP over the network which prevents other hosts from managing and printing to the MFP. Note: The Restricted Server List only restricts TCP traffic; it does not affect UDP traffic. The Restricted Server List supports up to ten host addresses or ten network addresses. To configure the Restricted Server List from the EWS of the MFP:
1 Open a Web browser. 2 In the address line, enter the IP address of the MFP requiring configuration using the format:

http://ip_address/.

3 Click Configuration. 4 Under Other Settings, click Network/Ports. 5 Click TCP/IP. 6 Enter the list of addresses in the Restricted Server List field for network communications
permission separated by commas in the following format: 111.222.333.444. To indicate an entire subnet, provide the subnet mask bits in the format: 111.222.333.0/24.

12 Clearing jams

By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more information on avoiding paper jams, see Avoiding jams. If jams do occur, follow the steps outlined in this section. To resolve the paper jam messages, you must clear the entire paper path, and then touch Continue to clear the message and resume printing. The MFP prints a new copy of the page that jammed if Jam Recovery is set to On or Auto; however, the Auto setting does not guarantee the page will print.

Identifying jams

If the MFP jams, the appropriate jam message will be displayed on the touch screen Print status message bar.
200.01 Paper jam, (x) pages jammed. Leave paper in bin.
See the diagram on page 147 for an overview of the paper path and areas where jams may occur. The path varies depending on the MFP paper sources.

Access doors and trays

The following illustration shows the path that print media travels through the MFP. The path varies depending on the input source (trays, multipurpose feeder, envelope feeder) you are using. The numbers in following the illustration indicate the numbers that can appear on the control panel and designate the general area of a paper jam.
29x Scanner Jam 202 Paper Jam 23x Paper Jam 29x Scanner Jam 202 Paper Jam 23x Paper Jam 260 Paper Jam 260 Paper Jam 250 Paper Jam 23x Paper Jam 250 Paper Jam 23x Paper Jam 24x Paper Jam 201 Paper Jam 200 Paper Jam

200 Paper Jam 201 Paper Jam

24x Paper Jam

Doors and trays

Path and locations

Understanding jam messages
The following table lists the jam messages that can occur and the action necessary to clear the message. The jam message indicates the area where the jam occurred. However, it is best to clear the entire paper path to ensure you have cleared all possible jams.
Message 200 and 201 Paper Jam Remove Cartridge 202 Paper Jam Open Rear Door 23x Paper Jam Check Duplex What to do* Open the bottom then top front covers, remove the print cartridge, and then remove the jam. Open the rear door on the MFP, and remove the jam. Remove the duplex tray from the duplex unit, raise the duplex deflector, and remove the jam. Open the rear duplex door, and remove the jam. Open each tray, and remove any jammed media. Remove all media from the multipurpose feeder, flex and stack the media, reload the multipurpose feeder, and adjust the guide. Lift the envelope weight, remove all envelopes, flex and stack the envelopes, reload the envelope feeder, and adjust the guide. Remove all original documents from the ADF. Open the ADF cover, and remove any jammed pages. Open the document cover, and remove any jammed pages. Open the scan unit access door, and remove any jammed pages.
24x Paper Jam Check Tray <x> 250 Paper Jam Check MP Feeder 260 Paper Jam Check Env Feeder 290, 291, 292, and 294 Scanner Jams

Clearing jams

Paper jams can occur in three areas: the front of the MFP, inside the MFP, and at the rear of the MFP. Jams in the front of the MFP occur in the input options or the duplex tray. Jams inside the MFP occur in two locations and require the removal of the print cartridge. Jams can also occur at the rear of the MFP or duplex unit. Note: The following clearing jam instructions may seem out of numerical sequence. However, they have been grouped to help you quickly clear the print path. To go to a specific jam, see Understanding jam messages. 250 Paper Jam Check MP Feeder
1 Remove the paper from the multipurpose feeder. 2 Flex, fan, and restack the media, and place it into the multipurpose feeder. 3 Load the print media. 4 Slide the side guide toward the inside of the tray until it lightly rests against the edge of the

5 Touch Continue.

260 Paper Jam Check Env Feeder The envelope feeder feeds envelopes from the bottom of the stack; the bottom envelope will be the one that is jammed.

Backspace button 16 brightness, LCD 135 buttons Asterisk 16 Backspace 16 Cancel Jobs 20 Clear All 15 Copy 18 Dial Pause 15 E-mail 18 Fax 19 FTP 19 Held Faxes 19 Held Jobs 20 Help Tips 16 Home 16 left arrow 23 left scroll decrease 23
LCD 15 Menu 16 numeric keypad 15 pound 15 Start 16 Stop 16 control panel menus preventing access 138 converting existing files to standard template 1-column appendix 176 copies flatbed 29 quick 28 copy from 29 one size to another 32 to 30 copy quality adjusting 36 copy screens 29 copy tray selection 33 copying 28 duplexing 35 enlarging 35 letterhead 32 multipurpose feeder 33 reducing 35 transparencies 32
addresses 40 canceling 45 color documents 43 file reduction 46, 62 file types 43 message 42 options 46 quality 46, 62 resolution 46, 62 scanning 40 shortcut creation 44 shortcuts 40 subject line 42 to a profile 40 Embedded Web Server setting security 139 using secured 140 emission statement 176 enlarging 35 envelopes guidelines 103 loading envelope feeder 90 erase edge 31
fax address book 51 from a computer computer faxing 51 sending 50 shortcuts 50 FCC statement 176 file types email 43 Function Access, restricting 137
date stamp 31 Dial Pause button 15 disabling ports 143 protocols 143 SNMPvSNMPvDriver to Fax disabling 138 duplex 30 duplex copying 35
guidelines print media 101
edge erase 31 edition notice 2 electrical emission statement 176 email address book 40
held jobs confidential jobs 73 entering a PIN 73 Help Tips button 16 Home button 16
Home screen 18 buttons 18 home screen status message bar 18
Macintosh 71, 72, 74, 76, 78, 103, 172 maintaining the MFP 124 maintaining the printer ordering a print cartridge 127 margin shift 31 maximum stack height 85 Menu button 16 menus preventing access 138 setting Password Protect 137 Menus See individual menus mercury statement 3 mixed sizes copying 34 models 10 multipurpose feeder closing 87 guidelines 83 icons 83 print media loading 85 transparencies 85 multipurpose feeder copying 33
Identifying MFPs 9 indicator light 15 integrated forms 100 Internet Protocol Security 141
jams avoiding 106 clearing 146
label fuser cleaner 130 labels guidelines 104 LCD brightness 135 LCD contrast 135 LCD touch-screen features Attendance message alert 26 left arrow button 23 left scroll decrease button 23 letterhead loading input tray 81, 85, 89 letterhead copying 32 Lexmark Authorized Supplies Dealers 124 light, indicator 15 linking 93 trays 93 load line 81, 86 loading print media card stock 79 envelopes envelope feeder 90 letterhead input tray 81, 85, 89 paper input tray 79 multipurpose feeder 83 transparencies input tray 79

notice, edition 2 numeric keypad 15 nup printing 31
operator panel brightness 135 contrast 135 options email 46 ordering, print cartridge 127
paper characteristics 101 supported media 94 understanding 94 unsatisfactory 101 weight 101 paper saver 31 paper saving 37
paper tray adjustment 79 paper unacceptable 101 password Print Faxes Password 138 setting Print Faxes Password 138 Password Protect, setting for the menus 137 photoconductor kit recycling 131 pick pad 130 pick rollers 130 PIN entering at the MFP 75 entering from the driver 73 for confidential jobs 73 ports, disabling 143 Pound button 15 Power Saver, adjusting 136 print cartridge ordering 126 print media guidelines 101 paper 101 transparencies guidelines 103 Print media guidelines 101 print media jams avoiding 106 print media specifications characteristics 101 sizes 95 types 97 weight 98 Printing 68 problems incorrect characters print 163 job didnt print 162 job prints 162 from wrong tray 162 on wrong paper or specialty media 162 large jobs do not collate 163 operator panel 161 blank 161 displays black diamonds 161 paper feed blank pages in output bin 168 frequent jams 168 jammed page does not reprint 168
Paper Jam message remains after clearing jam 168 print time seems long 162 tray linking does not work 163 unexpected page breaks 163 protocols, disabling 143 publications Card Stock & Label Guide 94

quick copies 28

received faxes printing setting a password prior to 138 recycling supplies 131 reducing 35 repeat print 76 reserve print 75 resolution 46, 62 restricted server list function, using 145 right arrow button 23 right scroll increase button 23
safety information 2 scale 30 scanning options 66 to a PC 64 to email 40 screen timeout 136 screens copy 29 secure management through MVP 145 security 802.1x Authentication 143 Confidential Print Setup 144 setting Advanced Password 139 using Embedded Web Server 139 supporting IPSec 141 Simple Network Management Protocol 140
using secure Embedded Web Server 140 select button 23 selecting media 33 Sending a job to print 68 separator sheets 31 setting collation 36 settings dark 30 light 30 sheets separator 31 shortcut 44 shortcuts 50 creating 52, 61 multinumber 52, 61 single 52, 61 side guide 79 Simple Network Management Protocol, security 140 SNMPv1, disabling 141 SNMPv2, disabling 141 Start button 16 static sensitivity notice 3 status message bar 18 Stop button 16 supplies label fuser cleaner 130 maintenance kit 129 print cartridge 127 recycling 131