Using the Macromedia Breeze Plug-in for Microsoft PowerPoint
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CONTENTS

CHAPTER 2: Introduction. 5
Macromedia Breeze features. Design tips. System requirements. Guide to documentation and additional resources.
CHAPTER 3: Using the Macromedia Breeze Plug-In for PowerPoint. 11
Using the Create Wizard. Previewing your presentation. Logging in and publishing a presentation. Preparing audio for importing. Importing audio. Editing audio and animations. Playing back, recording, and editing audio. Managing your account. Inserting Macromedia Flash content.
CHAPTER 4: Setting Options. 31
Selecting the audio input source. 31 Account settings. 31
CHAPTER 5: The Macromedia Breeze Quiz Feature. 33
Creating a quiz or survey. 33 Deleting a quiz or survey. 34 Modifying a quiz or survey. 34 About the quiz conversion. 34 Viewing quiz or survey results. 35 Changing quiz or survey design. 35 Viewing a list of quizzes and surveys. 35 About quiz and survey properties. 35 Adding a question. 38 Displaying a quiz results page. 42 Customizing question feedback text boxes. 43 Aviation Industry CBT Committee (AICC) integration. 44
CHAPTER 6: Troubleshooting and FAQs. 45
Troubleshooting audio problems. 45 Troubleshooting microphone issues. 47 Troubleshooting presentation problems. 48 Troubleshooting animations. 50 Troubleshooting problems with online presentations. 52 Frequently asked questions. 53

To log in and publish a presentation:
1. Select Breeze > Publish.
The Publish Presentation screen appears, which initially displays the Publish Wizard, where you can log in to Macromedia Breeze.
2. Log in to Macromedia Breeze using the user name (your e-mail address) and the password
provided to you by your administrator.
Note: All password information is case sensitive.
Your account administrator for Macromedia Breeze must give you the appropriate permissions to create or update a presentation.
3. After you log in successfully, the Set Presentation Location screen appears. Select the folder in
which to store your presentation. You can also add a folder.
4. After you select the desired location, select the appropriate presentation or action:
To add a new presentation, click Publish. To update an existing presentation, click the title of the presentation you want to update.
5. The Enter Presentation Information screen appears. Add or modify the presentation
information. After entering your information, click the Next button.
6. The Select Presentation Features screen appears. Select your options and press the Next button.
Continue with the wizard until you have selected all the settings for your presentation. For more information, see the next section.
7. After completing the wizard, click the Finish button, and your presentation will begin
uploading for conversion.
Note: Uploading a presentation may take a long time depending on the size of your presentation/ audio files and your Internet connection speed. For example, over a 56 Kbps connection, the estimated time for uploading a 1 MB file is about 2 minutes.
Specify the presentation location During the publishing process, you must select a location in your Macromedia Breeze account library for your presentation. Macromedia Breeze allows you to create folders and subfolders to organize your presentations. The Set Presentation Location screen appears after you have successfully logged in to Macromedia Breeze.
To select a presentation location:

Current Time: Displays the currently selected time location in the audio file.
Total Length: Gives the total length of the audio file.
Slide Navigation: Allows you to automatically move to the audio of a specific slide. Slide Marker: Designates a slide transition. Automatic Animation Marker: Designates the location of an automatic animation. Stop Command Marker: Shows the location of a Stop command. Mouse-click Animation Marker: Shows the location of a mouse-click animation.
Editing audio files The Edit Audio dialog box provides a graphical interface for viewing and editing your presentation audio file. When you open the Edit dialog box you will see a graphical representation of your audio. To move within the Edit Audio dialog box, use the following options:
Move Backward and Forward Within the Audio File allows you to scroll through the audio file. As you drag the scroll bar at the bottom of the dialog box, you move forward or backward in the audio file. Zoom In allows you to increase the time scale of the audio file. You see more detail, allowing you to edit the audio more precisely. Zoom Out
allows you to decrease the time scale of the audio file. This allows you to see more audio in the window. lets you use the standard Windows resizing commands to increase or decrease your view of the audio file.
1. Open the PowerPoint presentation. 2. Select Breeze > Edit Audio.

Window Resizing

To use the Edit Audio command
The Edit Audio dialog box appears, displaying animation markers and slide markers. Markers within the Edit Audio dialog box The Edit Audio dialog box contains a graphical representation of your audio waveform. In addition, the Breeze plug-in automatically places vertical lines signifying different markers within the file. These markers control the timing of slide transitions, animations, and commands during the playback of your presentation. You can use the Edit Audio dialog box to adjust the timing location of these markers. There are four types of markers:

Type Slide

Note: Macromedia Breeze recommends using the Calibrate button in the Record Narration window prior to recording to improve your audio quality. Replace audio Select the section of audio you would like to replace. The selected section should be highlighted in black. Click Record (at the lower left corner) to open the Record Narration dialog box. When you are ready to begin recording, click Record in the Record Narration dialog box. When you have finished, click the Stop icon and then click OK. The new audio replaces the audio in the selected section. Note: Macromedia recommends using the Calibrate button n the Record Narration dialog box prior to recording to improve your audio quality. Delete audio
Select the section you would like to delete by clicking and holding the mouse button at the starting position and dragging to the end locationthe selected area should be highlighted in black. To delete the selected audio, click Cut or press Delete on your keyboard. The selected audio is erased.
Moving animation markers After you have recorded your audio and set animation timings, you may still need to do minor editing to get the animation to occur at the correct time. There are several ways to change the timing of an animationyou can re-record your audio, use the Set Timings command, or use the Breeze plug-in graphical editor. The Edit Audio dialog box allows you to graphically change the timing of an animation marker. The Edit Audio dialog box graphically displays all the audio for your presentation. If you are using mouse-click animations, they automatically appear in the audio file. Your animation markers appear with a blue header and have a dashed vertical blue line with the text Click #, where # designates the click number in that specific slide. Please note the following restrictions on handling animation markers:
You cannot add or delete animation markers manually: they are automatically generated from
the presentation. To add or delete animation markers, you must use the appropriate PowerPoint commands. For more information, see your PowerPoint documentation.
You cannot move animation markers beyond slide boundaries or adjacent animations. Several animation markers can appear (be stacked) in the same location. Look at the top of the
markerit will look overlapped if markers are stacked.
To move an animation marker:
1. From the Breeze menu, select Edit Audio. 2. In the Edit Audio dialog box, go to the slide and animation you would like to change. 3. Drag the marker to the appropriate location.
When you release the mouse button, the marker should appear in its new location. Moving slide markers After you have recorded your audio and set the timing for your slides, you may still want to make minor adjustments to the timing of the slide transitions. To change the timing of a slide marker, you can use the Breeze plug-in graphical editor. You accomplish this task in the Edit Audio dialog box. The Edit Audio dialog box contains a graphical representation of the entire audio for your presentation. Your slide markers automatically appear in your audio file. Slide markers have with a gray header and a vertical red line with the text Slide #, where # designates the number of that slide. The following restrictions apply to the handling of slide markers:

The Noise Threshold option helps control the amplification of background noise. Anything quieter than the noise threshold will not be amplified. If background noise is being amplified too much, turning this slider up may help. However, the Dynamics option does not work well with high noise levels. Whenever you change these settings, the view in the Edit Audio dialog box is updated, so you can see the results of your changes before clicking OK. Additional editing controls The Breeze plug-in Edit Audio dialog box also supports additional controls to speed up editing.
Right-click in the header bar above the audio window
This displays a context menu with
commands for the following actions:
Move a marker Insert a command marker Delete a command marker Change the properties of a command marker
Press M or Control+M within the Audio window
This automatically moves the next marker to the current location. The next marker is the first marker to the right of the current location If you have a mouse wheel, you can use The Spacebar acts as a toggle
Click in the Audio window and use the mouse wheel
it to quickly change the view by zooming in or out.
Select a location in the audio file and press the Spacebar
between Play and Pause during playback of the audio file.
Recording audio If you click the Record button in the Edit Audio dialog box, you will open the following dialog box, which you can use to record audio.
Input Source: Used to select the input source for your audio.
Audio Monitor: Shows the strength of your audio input. The stronger the audio signal, the higher the level. If the signal is too strong, the monitor turns yellow and red at the top. Recording Status: Displays either Stopped or Recording. Calibration: Used to run automatic audio calibration. Macromedia Breeze recommends using this command prior to recording any audio.
Volume control in Record Narration dialog box: Used to manually set the volume control for recording. Macromedia recommends using the Calibrate command to automatically set your volume control. Record button - Record Narration dialog box: Used to start recording audio.

Provide no feedback after correct answers. After submitting the answer, the user automatically
moves to the next question with no feedback message.
Display a default message. You can specify the default message to display.
After each incorrect answer
The default behavior after the user gives an incorrect answer.
There are two possibilities:
Provide no feedback after incorrect answers. After submitting the answer, the user
automatically goes to the next question, with no feedback message.
Note: You can also select custom messages for each question and answer. You can set custom feedback messages when you add/modify a specific question. To modify After Each Answer properties:
1. Select Breeze > Quizzes and Surveys. 2. In the Properties dialog box, use the Current Quiz pop-up menu to select the name of the quiz
or survey you want to modify.
3. In the Properties dialog box, click the General tab. 4. The After Each Answer area displays two properties: After Each Correct Answer and After Each

Incorrect Answer.

5. Click the ellipsis () button next to the appropriate property. The corresponding property

window opens.

6. Select your option and enter the desired message if needed.

Adding a question

After you create a quiz or survey, you can add the questions.
To add a question to your quiz:
1. Select Breeze > Quizzes and Surveys. 2. In the Properties dialog box, select the name of the quiz or survey from the Current Quiz
3. In the Properties dialog box, click the Questions tab.
The Questions tab allows you manage all of the questions for this quiz.
4. Click New and add your question.
Note: After you complete the Macromedia Breeze Quiz wizard and have created a new quiz, you automatically go to the Questions tab.
Modifying a Question If you want to modify a question and its answers, you have two options:
Use the Quiz Properties window and the Questions tab to modify any question, including its

properties.

Use PowerPoint to change text and formatting. You can make those changes directly on the

PowerPoint slide.

Note: To change the properties of a question, you will need to use the correct Quiz Properties window. To modify a question using the Properties dialog box:
1. Select Breeze > Quizzes and Surveys. 2. In the Properties dialog box, select the name of the quiz in the Current Quiz pop-up menu. 3. In the Properties dialog box, slick the Questions tab, which allows you manage all of the

questions for this quiz.

4. Select the question you want to modify by clicking its name. 5. Click Modify to open the selected question. 6. In the Question Properties dialog box, make the appropriate changes to the question and
click OK. Deleting a Question To remove a question and its answers, you have two options:
Use the Properties dialog box and the Questions tab to modify any question, including its
Use PowerPoint to delete the question slide from the quiz.
To Remove a question using the Properties dialog box:
3. In the Properties dialog box, click the Questions tab. Then click the name of the question you
want to modify and click Remove to delete the selected question. Setting the question format For each question, you select the question format. The Breeze plug-in supports three types of formats:

Multiple Choice

This type of question has only one correct answer. You can have up to eight This type of question has multiple correct answers. You can have up to eight

possible answers.

Multiple Answer

True/False

This type of question supports two answers (True/False, Yes/No).
To modify the question format:
1. Select Breeze > Quizzes and Surveys. 2. In the Properties dialog box, select the name of the quiz or survey from the Current quiz
3. In the Properties dialog box, click the Questions tab and click the name of the question you

want to modify.

4. Next to the Format option, click the ellipses ()button. 5. In the Question Format dialog box, select the question format and click OK.
Setting the question as a quiz or survey question For each question, you must select the question type. The Breeze plug-in supports two types of questions:
This type of question has a correct answer and a corresponding score.

Survey

This type of question does not have a correct answer. It is not used in any calculations of score or results.
1. Select Breeze > Quizzes and Surveys. 2. In the Properties dialog box, select the name of the quiz or survey you want to modify. 3. In the Properties dialog box, click the Questions tab and select the question you want to modify. 4. Next to the Question Type option, click the ellipsis () button. 5. In the Question Type dialog box, select the question type and click OK.
To modify the question type:
Setting the question score If your question is of the Test type, you must also set the score value for the question. You set a numerical value for the question; each individual question can have its own score value.

Standard PC microphone These are usually inexpensive microphones that provide fair quality recordings. When you use these microphones, it is important to use the Set Microphone Recording Level function and follow the tips for proper microphone use.
High quality audio microphone These microphones are designed for audio recordings and provide good quality audio recordings. However, in some cases they may not work well with your PC sound card. In those cases you may need to use these microphones with a mixer as described below. Microphone/Mixer combination
This combination provides good quality audio recordings. First you connect the microphone to your mixer. You then connect the analog output of the mixer and to the line-in connector of your sound card.
USB Microphone The USB microphones provide good quality recordings. However, it often takes some setup time to ensure you have the right drivers. In addition, not all USB microphones work with all operating systems. Look at the requirements carefully before selecting a USB microphone. Note: Overall audio quality is a function of the microphone and sound card. Using an expensive microphone doesnt ensure high quality audio, and an inexpensive sound card can greatly degrade your quality.
Connecting your microphone Before recording your audio, make sure that you connect your microphone. In most cases, there are two primary sound input connectors on your sound card:

Microphone Line In

This input is used to connect to most microphones.
You should select this option if you are using the line-in connector of the sound card and your audio input is a line-level input. Line-in input is often used when an external device (such as an audio mixer or DAT recorder) is connected to the sound cardthe microphone is connected to this external device. If you have a USB microphone, you need to connect it to the USB connector on your computer. This type of microphone does not connect through the sound card.
Note: Some high-quality audio recording microphones may not work well with the microphone input to your sound card. You may need to use an audio mixer and the line-in input to the sound card.
Troubleshooting presentation problems
The following sections offer solutions for presentation and publishing problems. Unable to log in To publish a presentation to Macromedia Breeze, you must have a valid Macromedia Breeze account and be able to log in. If you have trouble logging in, you should check the following:
Confirm that you have a valid Macromedia Breeze account. To log in, you must have already
established an account with the Macromedia Breeze service. If you do not have an account, you can go to www.macromedia.com/products/breeze and sign up for an account.

Confirm your user name. Macromedia Breeze uses your e-mail address as your user name. Check your password. Breeze passwords are case sensitive. If you forgot your password, click
the Forgot your Password link on the login page.
Confirm that your administrator has set up the correct permissions necessary for uploading a
file. To publish a presentation, you must have at least Publisher permission for the folder you are uploading to. Your Breeze administrator can set up the correct permissions for you. Unable to find the Breeze file When the Breeze plug-in cannot find the Breeze file associated with your PowerPoint presentation, it opens a dialog box with the message: Macromedia Breeze Plug-in cannot load the recordings for slides. You can look for the associated Breeze file.
To find a Breeze file associated with your presentation:
1. In the error dialog box that appears, select the option Load the Recordings from Another File. 2. Click the Browse button to find the Breeze file (.ppc extension) or type the path name for the
file in the text box provided, and then click OK. The Breeze plug-in creates a new file for your presentation using the information from the selected Breeze file.
To eliminate all previous recordings using the Breeze plug-in error dialog box:
In the error dialog box that appears, select the second option, Continue Without the
Recordings for These Slides, and then click OK. Can't select upload location After successfully logging in to Macromedia Breeze, you must select an upload location. If you are having trouble selecting a location, you can try the following:
Check your Internet connection to make sure that it is working properly. Close the Publish dialog box and begin again.
Unable to publish presentation To publish your presentation, you must log in to your Breeze account, specify the account location, and add your presentation information. After these steps you should publish the presentation. If the process fails at this point, you can try these troubleshooting steps:

Confirm that you have correctly set up mouse-click animations for that slide. Check your
PowerPoint animation settings using the PowerPoint menu item Slide Show > Custom Animation.
command in the Slide Show menu. Select the appropriate slide and use mouse clicks to view the animations. Animations do not appear when presentation is viewed If your animations appeared during the recording process they should appear when you view the presentation. If not, you may need to re-record the slide and animations. All animation markers are not visible in the Edit Audio dialog box The Edit Audio dialog box automatically shows all animation markers in the presentation. If you do not see all your animation (Click) markers, you should check the following:
Check for markers that are overlapped because they are in the same location. To move markers
to new locations, drag the top of the marker. Remember that you cant move markers beyond slide boundaries or adjacent markers.
Check for automatic animations that are not displayed. If an automatic animation is set to 0
seconds, it is not displayed in the file.
Check PowerPoint to make sure you have added the animations. Because the Breeze plug-in
automatically gathers the animations from PowerPoint, check that you are on the correct slide and that the animations do exist within PowerPoint. Automatic animations do not appear during recording The automatic animations should appear at the correct time while you are recording your audio. If not, here are some things to check:
command in the Slide Show menu. Select the appropriate slide and use mouse clicks to view the animations.
Animations don't convert correctly During the conversion process from a PowerPoint presentation into an online presentation, Breeze converts the PowerPoint animations for online playback. During the conversion process, the converted animations might not appear exactly as they do in PowerPoint. Some of the changes that might occur include the following:
Animations might appear slightly different than they do in PowerPoint. For example, the
Dissolve animation in PowerPoint might appear as more of a Fade animation in the converted presentation.
Different animations may be substituted for a specified animation. For example, the
Checkerboard animation may appear as a Wipe animation in the converted presentation.
In some rare instances, Breeze might not support the specified animation. For example, slide
transition animations might not be supported at allthe slide might just transition to the next slide without any animation.

Advanced animations, such as those included in PowerPoint XP, might not be supported.
Using unsupported animations might result in unexpected operation results in the converted online presentation. For more information about the animations currently supported by Breeze, please contact Macromedia Breeze support at www.macromedia.com/go/breeze_support.
Troubleshooting problems with online presentations
The following sections give tips on resolving problems with viewing online presentations. Animation problems during online viewing PowerPoint animations are converted to web animations for online viewing. You may experience problems with the final output of the animation effects, including the following:
Animations do not seem to be correctly synchronized with the audio when viewed online.
Animation timings are affected by a variety of factors, including the computer configuration you use to record your presentation, the computer and browser you use to view the presentation, and the type of animation. Here are some potential fixes:
Increase the timing between animation effects. Usually problems occur because some computers take longer than others to play an animation effect. By increasing the timing between effects, you increase the likelihood that a computer will be able to complete the animation on time. Change the animation type. Some animations appear more quickly than others. Changing to a faster animation makes it easier to synchronize with the audio recording after conversion to the online format. Re-record the slide. If you make any changes or additions to animation objects in PowerPoint after recording, you need to re-record that slide. Otherwise, the animations do not show up correctly during online viewing.
The animation effects are different when viewed online. Not all animations are currently
supported for viewing with Netscape browsers. If you use an unsupported animation effect, Breeze Plug-In for PowerPoint substitutes a similar animation effect during the online conversion process.
Frequently asked questions
This section gives answers to frequently asked questions. Can I use PowerPoint to record audio? No. You must use Breeze Plug-In for PowerPoint to record audio. The Breeze plug-in uses custom tools to optimize audio quality and synchronize animations for online delivery. These tools are not compatible with the PowerPoint recorder and player. How do I record and play back audio on Windows? Sound Recorder is the standard audio recording program in Windows. To access this program on a computer running Windows 98, select Start > Programs > Accessories > Entertainment and then select Sound Recorder. This program allows you to record and play back audio. How do I control volume on Windows? The standard audio mixer program on your computer is called Volume Control. This mixer allows you to control input and output volume of your various sound devices. You can access this program on a Windows 98 system by selecting Start > Programs > Accessories > Entertainment > Volume Control. Can I add links to my online presentation? Yes, Macromedia Breeze supports hypertext links in your online presentation. To add links to your presentation, select Insert > Hyperlink within PowerPoint. The PowerPoint links are automatically transferred to your online presentation. Your viewers can then click a link while viewing the presentation online. Can I change the look of the quiz buttons? You can customize the appearance of the Submit and Clear buttons. To change these buttons, you use the normal PowerPoint features for editing. You can edit the following characteristics of these buttons:

The button color The text on the button (for example, from Submit to Done) Text font
To change the format of the buttons:
1. Within PowerPoint, right-click the button you want to change and select Format Autoshape

from the context menu.

2. Make the appropriate changes to the button using the normal PowerPoint commands.
Can I use PowerPoint to modify the question order? Yes. You can use PowerPoint to reorder questions. Using the PowerPoint outline or slide sorter, move the questions to the right location.
Note: Keep all questions in a specific quiz together. You cannot include non-quiz PowerPoint slides between quiz questions. If you do, Macromedia Breeze treats them as separate quizzes.
Can I copy questions from one presentation to another? Yes, you can copy questions from one quiz to another within PowerPoint. However, please remember to update any feedback handling and scoring. How can I quickly move markers? To move many markers quickly, you can use the Edit Audio command within Breeze Plug-In for PowerPoint.

To readjust markers:

1. Select Breeze > Edit Audio. 2. In the Edit Audio dialog box, specify where to move the next marker (either Slide or Click). 3. Press M or Control+M and the next marker (to the right) automatically moves to the selected

location.

4. You can repeat this process to quickly readjust all your markers.
A account settings 31 add a question to a quiz or survey 38 After Each Answer options modify 38 AICC integration 44 animation automatic 13 conversion problems 52 editing 21 timings 20 mouse click 13 recording 13 animation markers moving 24 answers adding to a quiz 41 audio add silence 26 controls 26 editing 21 importing 19 insert 23 play from a specific location 23 recording 12, 28 audio import file naming conventions 18 preparation 18 audio input source 31 B Breeze documentation 8 C changing quiz or survey design 35 controlling nimation 23
timing 23 Create Wizard dialog box creating a multimedia presentation 11 creating a quiz or survey 33 customizing feedback text boxes 43 D deleting a question in a quiz or survey 39 deleting a quiz or survey 34 design tips 7 E Edit Audio dialog box illustration 22 markers 23 editing animation 20, 21 audio 21 feedback text boxes 43 editing controls 27 embedded PowerPoint audio narration file importing 20 F FAQs 53 features 5 feedback responses specifying for a quiz 41 feedback text boxes customizing 43 editing 43 hiding 44 Flash content inserting in a presentation 29 formatting questions 39 frequently asked questions 53
G getting started 6 I importing audio 19 embedded PowerPoint audio narration file 20 importing and exporting scripts 14 inserting silence into a presentation 25 L learning interactions setting 39 learning resources 8 logging in to Breeze 16 M Macromedia Flash content inserting in a presentation 29 markers controlling timing and animation 23 microphone connecting 48 setting recording level 11 Modify a presentation 17 modify a question for a quiz or survey 39 modifying a quiz or survey 34 multiple answer questions 39 multiple choice questions 39 N naming a quiz 36 a survey 36 naming audio files for import 18 narration adding script text 14 importing 20 recording 12 O online help 8 Options dialog box account settings 31 publishing and managing accounts 32 selecting the audio input source 31

P playback options 25 playing back the recorded slide 13 post-quiz review modifying options 42 PPC file 13 preparing audio for import Sound Forge markers 18 presentation updating 16 presentation location setting 16 previewing 15 publishing 16 a quiz 34 specifying the presentation location 16 publishing and managing accounts 32 Q question multiple answer 39 multiple choice 39 setting as a quiz or survey 40 setting the score value 40 true/false 39 quiz add a question 38 adding and modifying answers 41 change design 35 creating 33 deleting 34 deleting a question 39 formatting questions 39 modify a question 39 modifying 34 naming 36 properties 35 publishing 34 selectiong question type 40 setting feedback responses 41 setting the passing score 42 view all 35 viewing results 35 quiz results page displaying to users 42 R record and playback modes 14 Record dialog box
recording audio 28 Record Narration dialog box adding script text 14 recording animation 13 recording audio 12 recording animation 13 audio 12, 28 narration 12 S score value setting in a quiz 40 scoring setting options for a quiz 42 script text adding to your file 14 scripts importing and exporting 14 replacing with notes 14 setting the microphone level 11 silence insert in audio 26 inserting 25 slide markers moving 25 Sound Forge markers adding to an audio file 18 survey add a question 38 change design 35 creating 33 deleting 34 deleting a question 39 formatting questions 39 modify a question 39 modifying 34 naming 36 properties 35 selecting quiestion type 40 view all 35 viewing results 35 system requirements Windows 7 T troubleshooting animation 50 animations dont convert correctly 52
audio problems 45 microphone 47 presentation problems 48 problems with online presentations 52 slides not in outline 50 true/false questions 39 U Updating a presentation 16 V viewing all quizzes and surveys in a presentation 35 quiz or survey results 35 volume controls 26