Software and accessories for publishing and recording:
Internet Explorer 5.0 or later Flash Player 6 or later Microphone to record audio Speakers and sound card
Installing Macromedia Captivate
Installing Captivate is a simple and automated process. Check to make sure there is enough free disk space on your hard disk to meet the system requirements. The installation program prompts you for the serial number for your copy of Captivate. After the Captivate product files are copied to your computer, you have the option to activate and register Captivate online. It is important to activate Captivate as soon as possible to enable all of the capabilities of Captivate.
Registering is optional; it provides you with many benefits such as priority upgrades, new product bulletins, and timely e-mail messages about product updates and new content at www.macromedia.com.

To install Captivate:

1. Close all programs. 2. Do one of the following:
If you have a Captivate CD, insert the CD into the computer's CD-ROM drive and then double-click the Captivate installer icon. If you are installing Captivate from the Internet, double-click on the downloaded file.
3. Follow the onscreen instructions. 4. Click Install on the last screen of the wizard.
Macromedia Captivate is installed on the computer.

5. Click Finish.

When you install Captivate, the product is a 30-day trial version until you activate the software. It is very important to activate the software within 30 days of installing. The activation process verifies your product serial number and license. (For details, visit the Macromedia Product Activation Centers at www.macromedia.com/go/activation/.)
To activate Macromedia Captivate:
1. Double-click on the Macromedia Captivate icon on the desktop.
The Macromedia Product Activation Wizard appears.
2. Follow the onscreen instructions and enter your serial number.
The activation process begins. When the process is complete, a message appears stating that the software was successfully activated.
3. Click Continue. 4. (Optional) Register with Macromedia. Type in your name and e-mail address and click

If the user enters the text incorrectly:
5. Select the Options tab. This tab provides you with many ways to customize your text entry box.
Select from the following options:
Specify the total number of seconds the text entry box should
Appear after [#] seconds Specify the number of seconds that should pass before the text entry box appears on the slide. Effect
Click on the pop-up menu and select a transition effect for the text entry box. Select a fade in or fade out option, or select No transition.
Apply effect to all text entry boxes in the movie Select this option to apply the changes you made in this tab to all the text entry boxes in the project. Transparency
This is the degree of transparency for the text entry box. Select a value from 0% to 100%. A value of 10% is less transparent (more solid) than a value of 90%.
Note: The transparency effect does not appear when you view the text entry box in Edit view. To test the transparency effect, press F4 to preview the slide.
Hint caption Select this option to include a hint caption. (The hint caption appears when users move the mouse over the text entry box.) Success caption

Show button

Select this option to display a button with text such as ENTER or COMPLETE. (To add or edit button text, view the slide in Edit view and double-click the button to open the Button dialog box.)
Pause for success/failure captions Select this option to have the movie pause until all success and failure captions (see explanations for captions above) have displayed for the user to read. Show text box frame Password
Select this option if you want the text entry box frame to be visible to users. If you do not select this option, only the text is displayed. Select this option if you want to mimic a password field. Select this option to have the text entry box appear for the entire amount of time that the slide appears.
Show for the entire slide Case-sensitive
Select this option to make the text entry box case-sensitive. This means that users must provide answers with the correct combination of lowercase and uppercase letters.
6. If you want to add audio to the text entry box, click the Audio tab. Select from the following

options:

Click the Play button to play the audio file. Click the Stop button to stop playing the audio file. Click the Delete button to remove the audio file from the text entry box.
Displays the name of the audio file, if any, associated with the text entry box.
7. If you want to keep score for the text entry box or coordinate the score with an LMS, click the
Objective ID This is an optional parameter. If the text entry box question is related to an objective set in your LMS, enter the objective here.

Interaction ID Weighting

Adding existing audio You can quickly add audio to a movie if you already have audio files in WAV or MP3 format. Simply import the files and use them as opening music, background narration, instructions, or any other purposes.
Note: When WAV files are imported into Captivate movies, they are automatically converted to MP3 files.

To add audio to a slide:

1. Open a Captivate project. 2. Do one of the following:
In Storyboard view, select a slide. From the Audio menu, select Import. In Edit view, from the Audio menu, select Import.
The Import Audio dialog box appears.
3. Navigate to the audio file (WAV or MP3) you want to add to the slide, select the audio file, and

click Open.

4. (Optional) If the playing time of the audio file is longer than the playing time of the slide, a
dialog box appears asking if you would like to edit slide timing. Click Yes to open the Edit Audio Timing dialog box. Recording audio while creating a movie Captivate lets you record an audio track at the same time you record a new Captivate movie. This can be a very efficient way to create a full-featured movie quickly. In the process below, the steps explain how to record audio while creating a Captivate movie about an application. The process is similar if you create a custom size or full-screen Captivate movie.
To record audio and a new Captivate movie at the same time:
1. Open the application you want to record. (You must do this before recording.) 2. Prepare your recording equipment. 3. Open Captivate. 4. On the Start Page, click Record or create a new movie.
5. Select Application and click OK.
6. In the Record specific window pop-up menu, select the application to record. 7. Select Record narration. 8. (Optional) Click Options to set a wide variety of recording options, including the capability to
automatically capture screen shots and automatically generate text captions.
9. (Optional) If necessary, change the size and position of the window. You can resize the window
10. When you finish setting options, click Record.
If this is the first time you are recording audio, a dialog box appears asking if you would like to test audio levels. Click Yes to calibrate the recording device for optimal recording. Follow the instructions and when you finish, click OK.
11. Captivate begins recording the onscreen action.
As you record the movie, speak into your microphone or recording device to create an audio soundtrack. For example, you can explain the actions you are taking or read the text on captions. If you are automatically recording the movie (that is, you selected the Enable auto recording option in step 8), Captivate automatically captures a screen shot every time you perform an action, such as selecting a menu, clicking a button, or typing text. If you are manually recording the movie (that is, you did not select the Enable auto recording option in step 8) press the Print Screen key (or other designated capture key) to capture screen shots.

Note: When recording an onscreen action, it is best to perform the action more slowly than you would normally. For example, if you are recording keyboard action, type text in slowly.
12. When you finish recording, press the End key (or other designated key) to stop recording.
The slides are generated and your new movie appears in Storyboard view. The audio files you recorded are assigned to the correct slide and saved as individual MP3 files. You can view the files in the Audio Library.
Tip: If you need to pause the movie recording process, press the Pause/Break key. To restart movie recording, press the Pause/Break key again.
Using the Captivate Timeline The Timeline lets you organize objects and precisely control the timing of objects on slides. When you view the Timeline, you see a snapshot of a single slide and all of the objects on the slide. You have full control over when objects appear and can even specify that objects appear at the same time. For example, on a slide that contains a caption, a highlight box, and an animation, you can have the caption appear, then the highlight box 4 seconds later, and then the animation 2 seconds after that. The Timeline also shows any audio associated with the slide or with objects on the slide, letting you easily coordinate the timing of audio with objects.
The Timeline provides an easy way to view, at a high level, all objects on a slide and their relationship to each other. The major components of the Timeline are objects, the header, and the playhead. The objects on a movie slide are displayed as stacked bars on the left side of the Timeline. The header at the top of the Timeline indicates time in seconds (and parts of seconds). The playhead shows the point in time in which the slide is being viewed.
The header at the top of the Timeline indicates time in seconds (and parts of seconds).
Objects, such as captions, highlight boxes, click boxes, and audio files appear as stacked bars. They can be moved left and right on the Timeline. The playhead shows the point in time in which the slide is being viewed.
Changing slide timing The amount of time an individual slide appears is as important as the overall length of the movie. It is critical that your users have enough time to read and comprehend what is on the screen. You can make many changes to slide timing using the Timeline, but it is also useful to set an amount of time for the slide to appear.

Note: Captivate includes several loading screen images you can use, or you can create a custom image. To make a custom image available as a loading screen option, use Windows Explorer to copy and paste the image into the following folder: C:\Program files\Macromedia\ Captivate\Gallery\Preloaders. Supported formats are JPG, JPEG, GIF, PNG, BMP, ICO, EMF, WMF, and SWF.
Password protect movie This option establishes a password that users must enter before being allowed to view the movie. Click the More button to set a password and write password messages for users. Movie expiration date This option sets a date for the movie to expire. When a movie expires, it can no longer be viewed. Message line 1
This option lets you write an expiration message. The message appears if the movie has reached its expiration date (set above) and a user tries to view the movie.
Message line 2 This option lets you add a second line of text to the movie expiration message, if necessary. Fade in on the first frame
This option slowly fades the first slide of the movie in for
users. Movie end options:

Action

Click the pop-up menu and select an action to take place at the end of the movie. This option stops the movie after it plays once.

Stop movie

Loop movie This option continuously replays the movie. (When the end is reached, the movie restarts.) Close movie
This option closes the browser window at the end of the movie. This option specifies a URL or file to load at the end of the movie.

Open URL or file

To load a URL, type the full path to a website (for example, http://.website.com). Click the pop-up menu to select the window in which the URL should appear; choose from Current, New, Parent, and Top. To load a file, click the More button, browse to the file, select the file, and click Open. Click the pop-up menu to select the window in which the file should appear; choose from Current, New, Parent, and Top.
Execute JavaScript Select this option to run a specific piece of JavaScript code. Click More to enter the JavaScript you would like to execute. Open other movie This option opens another movie at the end of the current movie. Click the More button, browse to the movie file (with the extension SWF, RD, or CP), select the file, and click Open. Click the pop-up menu to select the window in which the file should appear; choose from Current, New, Parent, and Top. Send e-mail to This option opens the default e-mail browser and sends an e-mail message at the end of the movie. Type in the full e-mail address (for example, jdoe@companyzyx.com). Fade out on the last frame

Include mouse when movie is generated
This option includes any recorded mouse This option includes any audio files that have

movement in the movie.

Include audio when movie is generated

been added to the movie.

Play tap audio for recorded typing when movie is generated
This option plays tapping sounds in the final movie to represent recorded keystrokes. (For example, if you recorded an e-mail message being sent, you most likely typed an address to which the e-mail should be sent. The sound of the keys being pressed to enter the address was recorded and, using this option, a tapping sound can be played for each of the keystrokes.)
6. Click the Playback Control tab.
Position Select the screen location for the playback control buttons. Click the pop-up menu and choose an option. Style Select the style for the playback control buttons. Style not only refers to the visual elements of the playback control buttons, but also the actual buttons that appear. Some styles include more buttons than others. When you click a style, the preview window shows the selected playback control. Show progress bar (This option appears only if a playback control style that includes a progress bar is selected from the Style pop-up menu above.) Select this option to display a progress bar that shows users where there are (graphically) in a movie.
7. Click the Background Audio tab.
Displays the name of the audio file.
Import Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it. Audio library Click to open the Audio Library. The Audio Library lists all audio files that are already part of the currently open Captivate movie. Fade in [#] seconds Specifies the number of seconds for the audio to fade in to full volume. Type a number or use the arrows to set a number. Fade out [#] seconds
Specifies the number of seconds for audio to fade out to silence. Type a number or use the arrows to set a number. Select this option to lower the volume of the background audio on slides that contain any additional audio files.

Create question slides and specify different paths for right and wrong answers. This is the most
straightforward method of adding branching. You have many options for answer paths including continuing the movie, going to a specific slide, or opening a URL. Captivate also makes it easy to add an error message for wrong answers and a retry message such as "please try again."
Add click boxes and choose different paths if users click inside the click box or outside the click
box. Click boxes have the same answer options as question slides, but can be incorporated into existing slides instead of requiring their own slide. This enables you to add branching and interactivity to your movies at the same time. Click boxes have other optional functionality including stopping slide audio when clicked, pausing the movie until clicked, and adding hint, success, and failure captions.
Add text entry boxes and create different branches if users enter the text correctly or
incorrectly. Text entry boxes are very flexible and can be used in many creative ways. For example, they are an excellent way to simulate data entry in an application. Because they are placed on existing slides and do not require their own slide, they do not interrupt the flow of the movie as much as a question slide. Text entry boxes have additional options such as requiring a password, adding case-sensitivity, and including hint, success, and failure captions.
Add buttons and create different paths for when the user clicks the button or when they click
outside the button. Buttons are a quick way to add branching and interactivity to your movies in a way that is comfortable for many users. You have complete control over what happens when users click the button such as advancing the movie, jumping to a certain slide, or opening an e-mail program. You can also design the button so it looks good in your movie by selecting the fill color, text options, transparency level, and border color.
Creating question slides Captivate lets you create state-of-the-art e-learning movies. The powerful quizzing features make it easy to design many different types of questions such as multiple choice, short answer, matching, true/false, likert, and fill-in-the-blank. You have complete control over what happens when users answer questions correctly or incorrectly. For example, you can set one action (such as "go to the next slide") when a user supplies a correct answer, and you can set a different action (such as "Open URL or file") when a user supplies an incorrect answer. (This is commonly called branching.) Measure student performance by using the reporting feature with any type of quiz. Track number of attempts, track correct and incorrect responses, and send pass/fail data to your LMS. You can also choose to provide students with feedback based upon correct or incorrect responses. You can create six different types of question slides in Captivate:

the question is answered correctly or incorrectly. You have numerous options: If correct answer:

Jump to

Select the desired action or destination after a user selects the correct answer. Select this option to have the movie return to the previous slide. Select this option to have the movie proceed to the next slide.
Go to previous slide Go to next slide Jump to slide
Select this option to have the movie jump to a specific slide.
Open URL or file Select this option to have the movie jump to a specific URL on the Internet or to a local file. Click the pop-up menu to select the window in which the URL should appear; choose from Current, New, Parent, and Top. Open other movie Select this option to have the movie begin playing a different movie. Click the pop-up menu to select the window in which the movie should appear; choose from Current, New, Parent, and Top. Send e-mail to
Select this option to open the default mail browser.
Execute JavaScript Select this option to run a specific piece of JavaScript code. Click the More button to enter the JavaScript you would like to execute. No Action
Select this option to have success, hint, and/or failure messages appear, but no other action take place.
Note: When using the URL option, the URL is visible when you edit the slide in Captivate. However, it is not visible to the end user. If you want to show the URL to end users, you just create a simple image with the URL text on the image, add the image to your movie slide, and place a click box over the image. Go to next slide Depending on the option you selected for Jump to, this box changes to let you specify an exact destination. Show correct message Select this option to provide a text message for users when they supply a correct answer. Clear this check box if you do not want to give any feedback for an correct answer.

If wrong answer:

Allow user [#] attempts
Use the arrows to select the number of attempts a user can try before another action takes place.

Infinite attempts Jump to
Select this option to give users an unlimited number of attempts.
Click on the desired action/destination after the last attempt. You can choose from the options listed below.
Select this option to have the movie return to the previous slide.
Select this option to have the movie proceed to the next slide.
Execute JavaScript Select this option to run a specific piece of JavaScript code. Click the More button to enter the JavaScript you would like to execute. No action
Note: When using the Open URL option, the URL is visible when you edit the slide in Captivate. However, it is not visible to the end user. If you want to show the URL to end users, create a simple image with the URL text on the image, add the image to your movie slide, and place a click box over the image. Go to next slide Depending upon the option you selected for Jump to, this box changes to let you specify an exact destination. Show error message
Select this option to provide a text message for users when they supply an incorrect answer. Clear this check box if you do not want to give any feedback for an incorrect answer.

Show retry message

Select this option to provide a text message for users when they supply an incorrect answer but there are remaining attempts available (e.g., Please try again).
Show incomplete message Select this option to provide a text message for users when they do not supply an answer (e.g., Please select an answer before continuing).
13. If you would like Clear, Back, and Next buttons to appear on the question slide so it is easier
for users to navigate, select these options.
14. Select the Reporting tab and modify the following fields:
This option keeps a quiz score.
Objective ID This is an optional parameter. If the quiz question is related to an objective set in your LMS, enter the objective in this field. Interaction ID If you want the Captivate movie (SWF file) to send tracking information to your LMS, you must use the Interaction ID specified by your LMS.

Weighting

Weighting signifies the relative importance of a question. You can enter any numeric value (without decimal). If all questions have the same value ("1", for example), they are scored equally. If you want to set different values for different questions, keep the following in mind: weights are relative to each other. So, a question with weight "2" has a value twice as high as a question with value "1". You can use this feature to give introductory questions a lower value and advanced questions a higher value. Select this option to set a time limit for how long users have to answer the question. In the text box, type in the amount of time in hours:minutes:seconds format.

folder.

6. Select from the following output options:

Zip files

This option creates a ZIP file containing the Flash (SWF) file. (A program like WinZip can be used to open the files.) This option opens the Flash file in full screen mode. This option exports the HTML code necessary to add the Flash file to a

Full screen

Export HTML

web page.

7. The Movie information area (visible in Storyboard view) displays useful statistics about the
movie including the size (resolution), number of slides, audio information, eLearning details, and the playback control assigned to the movie. To change many of the options listed in this area, click Preferences.
8. When you are done, click Publish.
Publishing movies to a Breeze server Deliver Captivate simulations and demonstrations through standard web browsers. Macromedia Breeze users can publish Captivate projects directly to a Breeze server.
To publish a movie to a Breeze server:
1. Open a Captivate movie. 2. From the File menu, select Publish. 3. In the Publish dialog box, select Breeze. 4. Click Change Server.
The Breeze servers dialog box appears.
5. Click Add. 6. In Name and URL, type the name and URL of the Breeze server you want to use. 7. Click OK.
The Breeze server is now listed.
8. Select the server you just added and click OK. 9. Click Publish. 10. Sign in to Breeze using your login and password. 11. Select a location to store the Captivate movie 12. Click Publish to This Folder. 13. Fill in correct content and speaker information. You must specify a title for the movie, a
language, and a speaker name. When you are finished, click Next.
14. (Optional) Click Customize to set Breeze options, such as permissions. 15. Click Next.
A dialog box appears and confirms that the project was successfully published to the Breeze server you specified.
16. Click OK. 17. Click OK again.
Publishing movies as handouts You can publish Captivate movies as handouts in Microsoft Word format. A Captivate movie is published into a Word document as individual slides.
Note: Microsoft Word must be installed on the same computer as Captivate in order to publish movies as handouts. To publish a Captivate movie as a handout:
1. Open a Captivate movie. 2. From the File menu, select Publish. 3. In the Publish dialog box, select Handouts. 4. In Movie Title, enter the desired name without the file extension (DOC). 5. In Folder, enter the full path for the folder in which to save the file or click Browse to locate

Exporting from Captivate to Flash From within Captivate, you can select the Flash export option to export a Captivate movie into Macromedia Flash MX 2004 for additional enhancement, scripting, or integration into a larger project.
Note: You must save your Captivate movie before exporting. (The easiest method is to click the Save button on the toolbar.) To export a Captivate movie into Flash:
1. Open the Captivate movie you want to export. 2. From the File menu, select Import/Export > Export the movie to Flash MX 2004.
If you have not saved your project yet, a prompt appears. Click Yes and select a file name and location for the project.
3. A message appears, asking if you would like to open Flash. Click Open Flash MX 2004. 4. The Save As dialog box appears. Accept the default file name and location for the new FLA file,
or change the name and location as necessary.
Note: It can be important to save the FLA file in the same directory as the CP file. If you have any animations in your movie, the animations are exported to the same directory as your CP file. The animation SWF files must be in the same folder as the main SWF file in order for the animations to display properly in the published SWF file.
5. Click Save. 6. A dialog box appears and provides instructions for importing into Flash. Click OK.
Flash starts with a blank FLA open.
7. From the File menu, select Import > Import to Stage or Import > Import to Library. (The
Import to Library option imports the Captivate CP file into the Library as a movie clip.)
8. Navigate to the Captivate project (CP) file, select it, and click Open.
The Captivate Options dialog box appears.
9. Select the Captivate movie options to import. 10. Click Import.
The Captivate project is imported onto the Flash stage or Library. Now you can begin editing your Captivate movie in Flash.
11. When you finish, save the new Flash project (FLA file).
APPENDIX Keyboard shortcuts
Shortcut keys can provide an easier and quicker method of navigating and using Captivate by enabling you to use keyboard key combinations instead of a mouse or program menu. Shortcut keys are commonly accessed by using a keyboard "F" key, Alt, Ctrl, and/or Shift in conjunction with a single letter or number.

Shortcut key F1 F3 F4 F5 F6 F7 F8 F10 F11 F12 Control+A Control+C Control+D Control+E Control+H Control+I Control+J Action Open Captivate Help (To access dialog-level help, click the Help button on individual dialog boxes.) Test view current slide (Edit view only) Preview movie Record audio Import audio Spelling and grammar check Preview movie from current slide Preview current slide and following four slides View Captivate in full screen Preview movie in web browser Select all Copy (slide in Storyboard view or Filmstrip, and selected object in Edit view) Duplicate (slide in Storyboard view or Filmstrip, and selected object in Edit view) Extend length of object display time to end of slide on Timeline (Edit view only) Change slide to high quality Increase indent (selected object in Edit view) Change slide to JPEG quality
Shortcut key Control+O Control+P Control+S Control+V Control+X Control+Y Control+Z Shift+Control+A Shift+Control+B Shift+Control+C Shift+Control+H Shift+Control+I Shift+Control+K Shift+Control+L Shift+Control+M Shift+Control+O Shift+Control+P Shift+Control+R Shift+Control+T Shift+Control+X Spacebar
Action Open project Align selected object with playhead on Timeline (Edit view only) Save Paste what is on the clipboard (e.g., slide, image, object, etc.) Cut (selected object in Edit view) Redo Undo Add animation object (Edit view only) Add new button (Edit view only) Add new caption (Edit view only) Hide/Show slide Decrease indent (selected object in Edit view) Add new click box (Edit view only) Add new highlight box (Edit view only) Add new image (Edit view only) Add new rollover image (Edit view only) Publish Add new rollover caption (Edit view only) Add new text entry box (Edit view only) Add text animation (Edit view only) Test view current slide (Edit view only)
Appendix: Keyboard shortcuts
A Accessibility 6, 31 AICC 5, 6, 32 Audio about 24 background 32 editing 6 gallery 24 importing 24 library 32 quality 31 recording 25 Authorware 5 B Background audio 24, 32 color 31 Boxes click 18 highlight 17 text entry 21 Branching 33 Breeze metadata 30 placing Captivate movies in 6 publishing to 39 Buttons 33 C Captions 15 Capturing movies 5 CDs 5 Click boxes adding 18 branching 33
Color (background) 31 Compressing movies 30 Contingency branching 33 D Demonstrations 5 Documentation (Captivate) 7 E E-learning about 32 branching 33 question types 34 E-mail 18, 30, 39 Edit view 12 Environment (Captivate) 11 EXE files 5, 39 F Fade effect 30 Features 5 Flash (editing Captivate movies in) 6, 42 Flash files 5, 39 Frame rate 31 FTP 39 G Gallery 29 H Handouts 6, 40 Highlight boxes 17

CHAPTER 9: Changing Timing. 115
Customizing Timeline appearance. Changing the order of object layers. Previewing a slide using the playhead. Changing slide timing. Setting caption speed automatically. Changing keystroke speed. Changing mouse pointer speed. Changing object timing. Controlling Captivate movies with variables.

CHAPTER 10: Slides. 123

Adding slides to a movie. Editing slides. Changing movie start and end. Adding playback controls. Securing slides.
CHAPTER 11: Adding Objects. 141
Importing objects. Duplicating objects. Copying and pasting objects. Copying and pasting objects from other projects. Aligning objects. Aligning objects on the Timeline. Changing object display order. Changing the size of multiple objects. Aligning objects with the grid. Merging objects into a slide.

147 148

CHAPTER 12: Editing Movies. 149
Determining the size of your movie. 149 Deleting movies or templates. 149 Hiding movies. 150 Previewing movies. 150 Renaming movies. 150 Resizing movies. 151 Saving movies. 152 Setting the background color. 153 Setting movie preferences. 153 Adding a loading screen. 156 Setting movie properties. 157 Using a custom keyboard tap sound. 158 Checking spelling in Captivate projects. 158
CHAPTER 13: Creating eLearning Content. 161
Creating branching in Captivate movies. 161 Creating question slides. 162 Setting eLearning output options. 180 Setting eLearning pass rate. 181 Creating feedback messages for quizzes. 182 Creating a manifest file. 183 Creating a PIF. 185 Organizing quizzes with the Quiz Manager. 185
CHAPTER 14: Creating a Menu of Captivate Movies. 189
Creating projects. 189 Using text in MenuBuilder. 194 Using images in MenuBuilder Projects. 198 Using clickboxes in MenuBuilder projects. 203 Changing MenuBuilder project options. 207 Exporting MenuBuilder projects. 212
CHAPTER 15: Publishing Movies. 215
Publishing movies as stand-alone (EXE) files. 215 Publishing movies as Flash files. 216 Publishing movies as handouts. 217 Publishing movies to the web using FTP. 218 Sending movies using e-mail. 219 Exporting text captions. 220
CHAPTER 16: Captivate and Other Software Applications. 221
Captivate and Flash. 221 Captivate and Breeze. 225 Captivate and RoboHelp. 229 Captivate and PowerPoint. 232

Include interactivity without programming Increase the effectiveness of simulations by
easily adding interactivity including quizzing with scoring and branching, text entry fields with multiple correct answer options, and click boxes. Multiple interactions and objects can be inserted into a single slide, enabling numerous choices or complex realistic simulations. When recording in simulation mode, Captivate automatically adds scored interactions and instructional feedback.
Integrate with other eLearning applications Leverage existing resources by integrating
simulations with other eLearning tools. Captivate supports SCORM 2004, SCORM 1.2 and AICC, making it easy to deploy simulations through any learning management system (LMS). Captivate integrates especially well with Macromedia Breeze, even generating special files in the background that enable tracking and searching in Breeze.
Let Captivate do the work, then import projects into Flash Take the manual work out of
creating software simulations and demonstrations in Flash. With Captivate, there is no need to manually take screen shots and add mouse tweens in Flash. Record applications in Captivate and export the project to Flash MX 2004 for advanced editing and further development.
Enhance the Macromedia Breeze experience Increase training effectiveness by adding
interactive simulations to Breeze Meetings and Breeze Training. Viewers can be active participants who can fully interact with the simulation.
Maximize creativity with custom controls, templates, and menus Customize templates,
captions, and playback controls to match corporate identity or the graphical interface of applications. Create eye-catching menu pages to display any set of Captivate projects, enabling end users to access multiple simulations from one central location.
Publish to a variety of formats Author a simulation once and generate multiple file formats
including SWF and EXE for easy distribution in the format of choice. Easily create handouts or job aids using the Microsoft Word publish feature.
Deliver rich media projects to over 98% of web users In Captivate, create high quality
content while maintaining a small file size. Immediately email projects, or post them on a web site, Intranet, or an online help system. Take advantage of the ubiquitous Flash Player to stream interactive projects. No plug-in downloads are necessary; over 98% of Internet users can already view Flash files.
Whats new in Macromedia Captivate
Macromedia Captivate provides major new features and enhancements, including the following:
Control timing easily with a visual Timeline Save production time and visually control the
timing of each slide element by dragging and dropping in the Timeline. Display multiple objects or even two or more captions simultaneously. Drag and drop Timeline layers to change the order of objects on a slidethe slide automatically updates to reflect the change.

1. Open a Captivate movie. 2. Double-click on any slide to open Edit view.
By default, the Filmstrip appears on the left side with medium icons that represent the slides in the movie.
To move the Filmstrip to another location, click the View menu, select Filmstrip Orientation, and then select an option from the submenu such as Right, Top, or Bottom. To change the size of the slide thumbnail images, drag the splitter bar toward the outside of the program window to make the thumbnails smaller or toward the inside to make the thumbnails larger. To hide the Filmstrip completely, click the splitter bar arrow.
To show or hide the Timeline:
By default, the Timeline appears along the top of the slide.
If it is not open already, show the Timeline by clicking the splitter bar arrow. To expand the Timeline, click the small, black display arrow. To close the Timeline, click the display arrow again.
Chapter 2: Exploring the Workspace
To show or hide the left pane in Storyboard view:

Open a Captivate movie.

By default, the pane appears along the left side of the program window in Storyboard view.
To change the size of the left pane, drag the splitter bar toward the outside of the program window to make it smaller or toward the inside to make it larger. To hide the left pane completely, click the splitter bar arrow.
Displaying and docking toolbars
Captivate contains many toolbars that provide easy access to commonly used features. You have a great deal of flexibility in selecting which toolbars are displayed and where they are located in the Captivate program window.
Enabling and disabling docking of toolbars
This option lets you select toolbars, drag them within the program window, and place (dock) them in new locations. The option is enabled by default, but you can disable it at any time.
To enable and disable docking of toolbars:
1. From the Options menu, select Preferences. 2. Select or deselect the Enable docking option. Showing and hiding toolbars
By default, the main, object, and alignment toolbars appear.
To show or hide a toolbar:
1. Open a Captivate movie. 2. From the View menu, select or deselect Main Toolbar, Advanced Toolbar, Object Toolbar,
Alignment Toolbar, or Captions Toolbar.
Showing or hiding captions on the Main toolbar
Captions are text that appear next to the icons on the main toolbar. The main toolbar is displayed, by default, along the top of the program window, just below the menu bar.
To show or hide captions on the Main toolbar:
1. Open a Captivate movie. 2. From the View menu, select or deselect Captions on Toolbar. Moving toolbars to a different location
You can set toolbars to display on the left, right, top, or bottom of the program window.
To move a toolbar to a different location:

The slides are generated and your new movie appears in the Captivate Storyboard view. If any drag-and-drop actions were recorded and full motion slides created, you will see the full motion slides displayed in Storyboard view with a movie camera icon in the lower right corner of the slide. Recording new slides There may be cases in which you record a Captivate movie and begin working at the slide level, only to realize that you need to record a few more slides. In this case, you probably don't want to re-record the entire movie just a few actions. Captivate allows you to do this by recording new slides and inserting the slides in an existing movie.

To record new slides:

1. Open the Captivate movie in which you want to record and insert new slides. 2. From the Insert menu, select Record Additional Slides. 3. Decide where the new slides should be added. You can add new slides to the end of the movie,
or click on a slide in the list and add new slides after the selected slide.
The recording window appears.
5. Select options as necessary. For example, if you want to record an application that is open, click
the pop-up menu next to Optionally, select a window you'd like to record and choose the application. You can also click Options and set numerous recording options.
Note: You can position the capture area anywhere on your screen. You cannot, however, resize the capture area because it is set to the same size as the movie to which you are adding the slides.
6. When you are finished selecting options, click Record. 7. Record the new slides. 8. When you are finished recording, press End (or other key combination you have designated) on
the keyboard to stop recording. The newly recorded slides are inserted into your movie in the specified location.
Note: You can also import slides from other Captivate movies or PowerPoint files.

Recording options

You have many options when recording Captivate movies and slides. Creating camera sounds during recording Captivate can play a camera shutter sound when you take a screen shot while recording. This feature, which tells you exactly when a screen shot is captured, can be especially helpful when you use the Auto Recording feature. The camera sound is not included in the finished movie.
To hear the camera shutter sound during recording:
1. Open Captivate. 2. From the Options menu, select Recording Options. 3. Click the Recording Options tab. 4. Select Hear camera sounds during recording. 5. Click OK.

Now that you have turned on the automatic recording option, you can record a movie.

Using project templates

After you have created a movie in Captivate, you can save the movie as a project template. This can save you time and help you maintain consistency. You can reuse the template numerous times and ensure that all of your movies have the same framework. For example, if you spend a great deal of time making a movie exactly the way you want it with custom playback controls, an introductory slide featuring your organization's logo, a closing slide that shows your website, and the precise size to show the movie in your application, you can save the movie as a template and use it as a base for all movies you create in the future. You'll be able to produce movies faster and they will all have the same appearance.
Note: Templates are particularly effective if you have specific movie preferences you want to use repeatedly. Simply create a blank movie, set preferences, save the blank movie as a template following the steps below, and then create a new movie with the template.
Creating project templates It is easy to save any movie you have created as a template.
To save a movie as a project template:
1. Open Captivate. 2. Record a movie. 3. Edit the movie as necessary (for example, add captions, change the playback control, or add

audio).

4. From the File menu, select Save as Template. 5. Type a name for the new project template. 6. When you finish, click Save.
Your movie is saved as a project template with the.cptl file extension. Captivate stores templates in a folder named Templates. The Templates folder is located in C:\My Documents\My Captivate Projects\Templates. Editing project templates After you have created a project template in Captivate, you can edit the template as needed. This enables you to leverage work you have already done and make changes as needed in order to create new movies faster.
To edit a project template:
1. Open Captivate. 2. From the File menu, select Edit Template. 3. Select the template you want to edit, and click Open. (Captivate template use the file extension

CPTL.)

4. Edit the template as necessary.
5. From the File menu, select Save. 6. From the File menu, select Close.
The changes you made to the template are saved and stored.
Using full motion recording
Captivate contains a useful feature called full motion recording that can automatically capture frames at a higher frame rate when you record any drag-and-drop actions while auto recording a new movie or additional slides for an existing movie. By capturing at a higher rate, drag-and-drop actions display much smoother in the final Captivate SWF file. This results in a more realistic experience for users. If you enable the full motion feature, Captivate will start to capture frames at a higher rate any time you click on an object and drag the object while auto recording a new movie or slides. You will know that full motion recording has begun by looking at the Captivate icon in the system tray (lower right corner of your computer screen). When you are recording normally, the icon appears as a regular icon. When full motion recording automatically begins, the icon displays with red borders and flashes.To stop full motion recording, stop dragging or press an end recording key (defaults are F10 to stop full motion recording or END to stop recording completely).

different screen shots and the anti-alias might cause a jagged halo effect on some screen shots.
Moving and resizing text captions
You can resize text captions manually or automatically, and move text captions to new locations on a slide.
Note: If you are resizing a text caption, you cannot make the caption smaller than the bitmap used to create the caption. For example, the caption style Pill uses bitmaps sized approximately 18 pixels (wide) x 16 pixels (high), so these bitmaps could not be resized down to 15 x 12 pixels. However, any of the caption bitmaps can be made larger. If you need very small captions, consider creating custom captions. To manually resize a text caption:
1. Open a Captivate movie. 2. Double-click on a slide that contains a text caption. 3. Click the text caption you want to resize.
4. Move your mouse pointer over one of selection handles on the edge of the text caption until the
pointer becomes a resize handle.
5. Using the left mouse button, drag to resize the text caption.
To automatically resize text captions:
Captivate can automatically resize a text caption according to the amount of text in the text caption. If you edit the text, the text caption changes size to match the new amount of text. This is an easy way to keep your text captions looking balanced and proportional.
1. Open a Captivate movie that contains text captions. 2. From the Options menu, select Autosize Captions. (If a check mark appears next to the option,
Autosize Captions is enabled; if no check mark is visible, Autosize Captions is not enabled.)

To move a text caption:

1. Open a Captivate movie. 2. Double-click on a slide that contains a text caption. 3. Move the mouse over the caption you want to move. 4. When the hand cursor appears, use the left mouse button to drag the text caption to a new

location on the slide.

Copying and pasting text captions
You can copy and paste text captions between slides. This is a great time-saver, especially if you need to have the same text caption on multiple slides.
To copy and paste a text caption:

Tip: If you need to pause the movie recording process, press the Pause/Break key. To restart movie recording, press the Pause/Break key again.
Creating background audio
You can create background audio for your projects. The audio plays while the slides of your movie are shown. Background audio can be music, sound effects, or almost any kind of sound you can import or record. You can use background audio together with individual slide audio for a truly professional effect. Captivate provides an option to lower the volume of background audio when a slide with audio assigned plays. For example, you can import a music file and set it to loop continuously as background audio. In that same movie, you can record voice-over narration for individual slides, and when the voice-over audio plays, the music volume is lowered.
To create background audio:
1. Open a Captivate project. 2. From the Movie menu, select Preferences. 3. Click the Background Audio tab. 4. Import an existing audio file by clicking Import, navigating to the file, selecting the file, and
clicking Open. (If you want to use an audio file that is already in your movie, click Audio library.)
5. (Optional) Click Play to listen to the audio file.
6. Select from the following options:
Fade in and Fade out lets you set a time, in seconds, for the audio file to fade in and fade out at the beginning and end of the movie. Lower background audio volume on slides with additional audio lets you automatically reduce the background audio volume on slides that have individual audio files assigned, such as voiceover narration. Loop audio lets you have the background audio file replay continuously. Stop at end of movie lets you have the background audio stop when the movie ends. When you finish, click OK to add the background audio to your movie.
Using a custom keyboard tap sound
Captivate includes a feature that records a keyboard tap sound whenever you press keys on the keyboard while recording a movie. You can include or exclude the tap sounds. You can also create a custom keyboard tap sound to use.
To use a custom keyboard tap sound:
1. Create a new sound for keystrokes, or use an existing MP3 file (for example, one of the

Windows sound files).

2. Name the new sound file KeyClick.mp3. 3. Save the file and note the location to which the file is saved. 4. Using Windows Explorer, browse to the Captivate sound effects folder. (The default location is
C:\Program Files\Macromedia\Captivate\Gallery\SoundEffects.)
5. Locate the file named KeyClick.mp3. This is the Captivate default keystroke sound file.
Note: Before overwriting the file, you may want to copy and place the original KeyClick.mp3 file in a backup folder so it can be used again if necessary.

7. When you finish, click OK.
Adding existing audio to boxes and buttons
You can import an audio file to use with buttons, highlight boxes, click boxes, or text entry boxes. You can also use the Audio Library to add an audio file that is already in your current project.

To import an audio file:

1. Open a Captivate project. 2. Double-click the slide that contains the button or box to which you want to add audio. Then
double-click the button or box.
3. Click the Audio tab. 4. Click Import.
5. Browse to the audio file you want to add, select the file, and click Open. 6. (Optional) To listen to and test the audio file, click Play. 7. Set other options as necessary.
To edit the audio file (for example, change volume, add silence, change length, and so on), click Edit. If you want the audio to fade in or fade out, set the number of seconds using the arrows in Fade in and Fade out.
8. When you finish, click OK.
To select an audio file from the Audio library: Note: In order to use the Audio library option, the Captivate project must contain one or more audio files. If there are no audio files in the project, the Audio library option is unavailable.
3. Click the Audio tab. 4. Click Audio library. 5. In the Audio Clips list, select an audio file. 6. (Optional) To listen to the audio file, click Play. 7. To add the selected audio file to the button or box, click OK.
Tip: You can also record a new audio file to use with boxes and buttons. Tip: You can attach an audio file to a button or click box and have the audio play when the user clicks on the button or click box instead of when the button or click box displays. To do this, create the button or click box and select the Success caption option. Make the Success caption transparent and do not add any text. Add an audio file to the Success caption.
Recording audio for boxes and buttons
You can record an audio file to use with buttons, highlight boxes, click boxes, or text entry boxes. Recording audio requires some basic equipment.
Note: You can also add existing audio to boxes and buttons. To record an audio file:
double-click the button or box. OR Double-click a slide to which you want to add a button. Then, from the Insert menu, select Highlight Box, Click Box, Text Entry Box, or Button.
3. Click the Audio tab. 4. Click Record new. 5. On the Record Audio dialog box, click Record. 6. When you are finished recording, click Stop. 7. To listen to and test the audio file, click Play. 8. When you are finished, click OK. 9. Click OK again.
Setting keyboard tap sounds
You can include or exclude keyboard tap sounds in your movies. The tapping sounds are included in Captivate movies whenever you press keys on the keyboard while recording. If you do not like the tapping sounds in your finished movie, use the procedure below to remove them. The tapping sound is a movie-level setting, so the sound either plays on all slides or is removed from all slides.

Tip: You can create a watermark image using a transparency trick. Just insert an image and set the transparency to 50%. This works very well with many company logos.
Chapter 6: Adding Images and Animation

Adding rollover images

Rollover images are unique. They consist of an image and a rollover area (the hot area). Rollover images appear when the end user moves the mouse over the hot area at runtime. They are useful for heavily detailed slides or for slides that contain buttons or toolbars that require explanation. You can use the same type of graphics for rollover images that you use for traditional images. You can also customize the location, outline, and size of the rollover area for rollover images.

To add a rollover image:

1. Open a Captivate movie. 2. In Storyboard view, double-click the slide to which you want to add a rollover image. 3. From the Insert menu, select Rollover Image.
The New rollover image dialog box appears.
Rollover Image tab Transparency: This option defines the transparent quality of the rollover image. Select a value between 0-100% with a low number resulting in a bright version of the rollover image and a higher number displaying a dimmer rollover image. Transparent background: This option lets you define non-rectangular rollover images by making their background color transparent. Preview: Displays the rollover image. If you make changes, such as editing the transparency number, the preview will reflect the changes. Reset to original size: Select this option to revert back to the original size of the rollover image. Change image: Select this option to display the Open dialog box and navigate to a different image. Select a new image, click OK, and the new image is added to your slide. This feature can be useful if you are testing different formats of the same image (for example, GIF, JPEG, or BMP) to see which one looks best on the slide. Apply properties to all rollover images in the movie: Select this option to apply the changes you made on this tab to all rollover images in the movie. Options tab Effect: Use the drop-down box to select a transition effect for the rollover image (for example, Fade in only or No transition). In [#] seconds: Specifies the amount of time for the rollover image to fully fade into view. Out [#] seconds: Specifies the amount of time for the rollover image to completely disappear from view. Apply effect to all rollover images in the movie: Select this option to apply the changes you made on this tab to all rollover images in the movie.
Audio tab Play: Click to play the audio file. Stop: Click to stop playing the audio file. Delete: Click to remove the audio file from the rollover image. Edit: Displays the Edit Audio dialog box. This dialog box lets you edit the audio file in a variety of ways, such as inserting silent periods and adjusting the volume. Audio: Displays the name of the audio file, if any, associated with the rollover image. Record new: Click to open the Record Audio dialog box. (Recording audio requires some basic equipment.) Import: Displays the Import Audio dialog box. This dialog box lets you browse to an audio file and import it. Audio library: Click to open the Audio Library. The Audio Library lists all audio files that are already part of the currently open Captivate movie. Fade in [#] seconds: Specifies the number of seconds for the audio to fade in to full volume. Fade out [#] seconds: Specifies the number of seconds for audio to fade out to silence.

5. (Optional) To select a different language for the main dictionary used to check spelling, click
on the pop-up menu and select a language. All dictionaries installed on your computer are displayed in the list.
Changing spell check dictionary By default, the spell checker uses the English (United States) dictionary. You can change to any dictionary installed on your computer at any time.
To change spell checker dictionary:
1. Open Captivate. 2. From the Options menu, select Preferences. 3. Under Spelling Preferences, click Change. 4. From the Main dictionary language pop-up menu, select the dictionary you want to use. All
dictionaries installed on your computer are listed.
5. Click OK. 6. Click OK again.
CHAPTER 13 Creating eLearning Content
You can use Captivate to create truly interactive e-learning movies with full SCORM/AICC compliance. Captivate lets you do the following:
Create quizzes that automatically integrate with your learning management system (LMS).
Capture scoring data from all interactive elements, including click boxes, text entry boxes, buttons, and quizzes. Each interactive element can be assigned a weight, Objective ID, and Interaction ID for integration with a Learning Management System (LMS).
Create a manifest file to better coordinate Captivate movies with your LMS. Add a variety of question types in movies including multiple choice, true/false, matching,
likert, fill in the blank, and short answer.
Use branching to customize content in response to viewer answers. Branching provides
different paths for correct and incorrect answers.
Provide instant feedback to users through messages for correct, incorrect, and incomplete
answers. To access the eLearning options, select Quiz Manager from the Movie menu. To add quizzes, select Question Slide from the Insert menu.
Creating branching in Captivate movies
Branching is an important concept in creating effective e-learning materials. Branching (sometimes called "contingency branching") means that the path a learner takes through the program is determined by responses made to questions. It is an excellent method of individualizing learning materials. Branching may be made on the basis of correct answers to a question, wrong answers to a question, an option selected by the learner, or based on the learner's experience, job category, level, or any other category. You can create smart and sophisticated branching in your Captivate movies. Listed below are a few easy ways to add branching to a movie. All of these options include the capability to score the results so they can be used individually or in combination with each other. Also, Captivate movie slides can contain multiple objects, so, for example, you could add a click box on a menu item and a button on a toolbar.

The manifest file is generated. To see the manifest file, you should publish your Captivate movie and create a SWF file. Then, if you used the default save location, you will see the SWF file and imsmanifest.xml file in your My Documents\My Captivate Projects folder.
Note: If necessary, you can create a PIF that packages the Captivate movie output files and manifest file (with additional files if you are using the SCORM 2004 option) together.

Creating a PIF

Captivate includes support for creating a package interchange file (PIF). SCORM guidelines recommend, but do not require, the use of a PIF for transporting content packages between systems. A PIF contains the entire set of manifest and content files (Rdmovie.htm and RdMovie.swf ) in a single ZIP file.

To create a PIF:

1. Open a Captivate movie. 2. From the File menu, select Publish. 3. Select Flash (SWF). 4. In Movie Title, enter the desired name, without the file extension (SWF). 5. In the Folder text box, enter the full path for the folder in which to save the file or click Browse

to locate the folder.

6. In Output Options, select Zip files and Export HTML. This packages the course into a PIF by
creating a zip file containing the Flash (SWF) file and the HTML file.

7. Click Publish.

Organizing quizzes with the Quiz Manager
You can set quiz options with the Quiz Manager. These options apply to all quizzes you add to a movie. Available options include SCORM or AICC compliance, feedback messages for users, navigation buttons, and scoring.

To use the Quiz Manager:

Reporting tab options Enable output options: Select this option to enable all output choices. Breeze: This option enables tracking in Macromedia Breeze. AICC: This option enables AICC support. SCORM: This option enables SCORM support.
Note: If you select the AICC or SCORM option for the movie, the full screen publishing option cannot be applied.
Manifest: Click to open the Manifest dialog box, which lets you set options for creating a manifest file (that file required by many learning management systems). Questionmark Perception: This option ensures that the movie is compatible with QuestionMark Perception. Captivate automatically generates a QML file so you can quickly import Captivate projects into Perception.
Authorware: This option ensures that the movie is compatible with Macromedia Authorware. You can incorporate Captivate simulations in Authorware projects with a simple export command. All Captivate scoring data can be tracked in Authorware. Separator: Enter the desired field separator for Authorware. E-mail: This option automatically sends scoring results to a specified e-mail address. Type a complete e-mail address directly into the text box (for example, name@mycompany.com). The results are sent in comma delimited format and can easily be copied and pasted into a spreadsheet program such as Excel. Reporting level: Specifies the types of information reported to users. Select an option from the pop-up menu. Report pass or fail: Specifies if users receive results as Complete/Incomplete or Pass/Fail. Report score to LMS as: Specifies whether users receive results as a score (e.g., 8 out of 10) or a percentage (e.g., 80% correct). [#]% or more of total score to pass: Enter a percentage value that students must meet in order to pass. [#] or more of total score to pass Enter a numeric value that students must meet in order to pass. Quiz tab options Name: Specifies a unique name for the quiz. Required: Specifies if the quiz must be completed by users or not. Click on the pop-up menu and select one of the options. Objective ID: This is an optional parameter. If the question is related to an objective set in your learning management system, enter the objective in this field. Allow backward movement: Select this option to let users view few previous slides in the movie while taking the quiz. Allow user to review quiz: Select this option to let users view the quiz after it has been corrected. Click Settings to write messages for users. Show score at end of quiz: Select this option to let users view their score at the end of the quiz. Click Settings to write pass and fail messages and set how the final quiz score appears. Show progress: Select this option to show users which question number they are currently working on within the quiz. Click on the pop-up menu and select one of the options. Correct message: Specifies the message that appears when users answer the question correctly. You can accept the default text or type in new text. Incorrect message: Specifies the message that appears when users answer the question incorrectly. You can accept the default text or type in new text. Retry message: Specifies the message that appears when a user supplies an incorrect answer but there are remaining attempts available. You can accept the default text or type in new text. Incomplete message: Specifies the message that appears when users do not answer the question. You can accept the default text or type in new text.

3. Once the frame appears on the stage, you can modify the frame.
Note: When looking for a specific frame, remember that you only see the initial view of the frame. For example, if the frame fades in, the initial view is a blank screen or if your captions fade in they are not visible in this initial view.

Captivate and Breeze

Macromedia Breeze enables anyone to quickly and easily participate in online meetings, presentations, and training over the Internet. The integration between Breeze and Captivate enables users to make the Breeze experience better than ever by including interactive software simulations and demonstrations. Key integration features include the following:
Breeze Meeting and Breeze Training: Increase meeting and training effectiveness by adding
Captivate demonstrations and interactive simulations. Presenters can use the Sync button so their actions are viewed by all participants or, by turning off the sync option, participants can fully interact with the Captivate demonstration or simulation on their individual computers.
Deliver and publish with ease: Deliver Captivate simulations and demonstrations through
standard web browsers. Breeze users can publish Captivate projects directly to a Breeze server making them easily accessible by others.
Use Captivates Breeze integration options: In Captivate, you can select two options that help
Captivate and Breeze work together smoothly. The Include Breeze metadata option adds information to the Captivate project files that makes it easier for the Captivate project and it's contents to be found during searches that users do in Breeze. You can also select Breeze as your quiz reporting output option. This option enables Breeze to easily track how users work with quizzes and interactive objects in Captivate projects.
Note: Captivate can be used with Breeze version 4.1 or later. The tracking option can be used with Breeze version 5 or later only. Note: The new Breeze integration options are available only in Captivate 1.01. This is a free upgrade for Captivate 1.0 users. For more information, see the Macromedia Captivate website.
Publishing movies to a Breeze server You can deliver Captivate simulations and demonstrations through standard web browsers. Macromedia Breeze users can publish Captivate projects directly to a Breeze server.
To publish a movie to a Breeze server:
1. Open a Captivate movie. 2. From the File menu, select Publish. 3. In the Publish dialog box, select Breeze. 4. Click Change Server.
The Breeze servers dialog box appears.

To enable Breeze search:

1. Open a Captivate movie. 2. From the Movie menu, select Preferences. 3. Click the Preferences tab. 4. Select Include Breeze metadata. 5. Click OK.
Note: The Include Breeze metadata option is on by default. This option increases the size of the project. If you are not going to use the project with Macromedia Breeze, you can deselect the option and decrease the size of the finished project file (SWF). However, if there is the possibility that the output file (SWF) may be used in Breeze, it is a good idea to select the Include Breeze metadata option.

Captivate and RoboHelp

You can add Captivate movies to RoboHelp HTML online help systems. This enables you to truly show and tell users important information. Adding a Captivate movie to a RoboHelp project is simple. You create the Captivate movie, add the movie to your RoboHelp project, and select options for how you want to display the project.
To add a Captivate movie to a RoboHelp HTML online help system:
1. Create a Captivate movie. 2. Publish the movie as a Flash SWF file. Select the Export HTML option during the export
process and note the folder location where the SWF file will be stored.
3. In RoboHelp, open the Help project to which you want to add the Captivate movie. 4. In the Project Manager, click the Multimedia folder once. 5. From the File menu, select Import > HTML file. 6. Navigate to the HTML file of your Captivate movie (created in step 2 above) and select it. 7. Click Open.
The HTML file and the Flash file (SWF) are imported into your RoboHelp project. The SWF file is added to the Multimedia folder, and a new topic (with the title of the movie) is created.
Note: The HTML file (with the title of the movie) that is added to your RoboHelp project is important. If you delete this topic, the related SWF file is also deleted from the project. You can, however, leave the topic in your Help project as a "hidden" topic (no links, not included in table of contents or index, etc.).
To determine how the Captivate movie appears: