Nuance Dragon Naturallymobile Recorder 4 Manual
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Using the Dragon NaturallyMobile Recorder
Dictating into a portable recorder frees you from having to sit in front of the computer as you write. You can dictate into the recorder anytime, anywhere. When you return to the computer, NaturallySpeaking transcribes what you said. You can even use the Dragon NaturallyMobile recorder as a hand-held microphone while its attached to the computer. If you have the Dragon NaturallyMobile recorder (also known as the Voice It recorder), this chapter is for you. It explains how to set up the NaturallyMobile recorder, how to speak to it for best accuracy, and how to transcribe the recordings youve made. If
T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R 8 you have a different recorder model, turn to Chapter 17, Using Other Recorders. Using the NaturallyMobile recorder is a two-part process. First, you train NaturallySpeaking to recognize your voice as it sounds using microphone in the recorder. Then, once initial training is complete, you can dictate to the recorder and have NaturallySpeaking transcribe your dictation. These two steps are the same, conceptually, as when you first set up NaturallySpeaking to recognize your speech through a microphone, though a few details are different in practice.
How NaturallySpeaking Hears a Recording
The NaturallyMobile recorder records sound information digitally. As you speak, it convert the sound of your voice to numbers, which are stored in the recorders memory as a numerical, digital file. You use a special software program called the Voice It Link, included with the recorder, to transfer the file to NaturallySpeaking through a serial port on your computer.
If youre familiar with connecting equipment to your computer, the setup instructions here should be sufficient to get you up and running quickly. If you need more detail, see the instructions included with your recorder for additional help. Here are the key steps in setting up the NaturallyMobile recorder, followed by more detail about each step. 1. Turn on the recorder, make a test recording of a sentence or two, and play it back, so that you hear your recorded voice through the recorders speaker. 2. Plug the recorder connector cable into one of the serial ports on your computer (make sure the computer is off when you do this). 3. Plug the other end of the cable into the recorder. 4. Install the Voice It Link software if its not installed. 5. Confirm that the link software can connect to the recorder. 6. Play back your test recording through the computers speakers, to confirm that everything is set up properly.
9 T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R
First, record a few sentences with the recorder and play them back, so that you hear your voice through the recorders speaker. You may need to adjust the volume dial on the recorder. Second, turn off your computer and plug the recorder connector cable into a free serial port. Third, plug the other end of the connector cable into the bottom of the recorder. (This connector looks like a USB connector, but it actually plugs into the recorder, not the computers USB port.) Fourth, check that the Voice It Link software is installed. From the Windows Start menu, go to Programs and look in the Dragon NaturallySpeaking group. You should see Voice It Link as an item in this group. If you dont see it, install the software that came with your recorder, which includes the Voice It Link. Fifth, make sure the recorder is off (but not unplugged) and start the Voice It Link program (from the Windows Start menu, in the Dragon NaturallySpeaking group). The Voice It Link program opens. Choose Link to Recorder from the programs Link menu. The recorder should turn on automatically. This confirms that the computer and recorder can communicate with each other. If the Voice It recorder does not turn on, or if you get an onscreen message Communications Error, the Voice It Link program cannot find the recorder. In this case, choose Communications Options from the Link menu, change the Com Port setting, and try again. Refer to the recorders instructions for more details, or consult Troubleshooting in the Voice It Link online help. Sixth, now that the recorder is linked to the computer, you should see a file in the right-hand section of the screen (as in Figure 16-1). This file is the test sentences you recorded.
T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R 0 Click once on the file to select it, then choose Play Recorder File from the File menu. You should hear your voice through the computers speakers. (If you cant hear anything when you try this, make sure your speakers are plugged in, turned on, and the volume is turned up.) Hearing your recorded voice through the computers speakers conforms that your equipment is set up correctly. Exit the Voice It Link program. Youre now ready to proceed to enrollment, where you teach the computer the sound of your voice.
You can transcribe recorded speech using the same speech files you first created by dictating into the headset microphone. Your voice spoken directly to the computer through the headset microphone, though, sounds different than it does when recorded and played back. For better accuracy, set up a new userseparate speech filesfor your voice dictated into the recorder. In the NaturallySpeaking window, choose New from the User menu. Label the new user with your name plus the recorder youre using (e.g., Dan Voice It) to distinguish it from the dictate-directly-to-the-computer user you already have (Figure 16-2).
1 T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R
After typing in the name for your new user, click the Next button. In a few moments, NaturallySpeaking will ask you to select a user type. Choose the Into a Recorder option, then the Use the Dragon NaturallyMobile Recorder option, as shown in Figure 16-3.
Close the Voice It Link program if its still running. Then click Next and follow the on-screen instructions to begin training. During training, NaturallySpeaking uses the recorder as a handheld microphone. Speak into the recorders microphone to teach NaturallySpeaking the sound of your voice. For best accuracy, hold the microphone to the side of your mouth as you speakdont speak directly into it. The microphone should be about an inch or two away from your mouth. Youll read to the computer for between 5 and 45 minutes, depending on the speed of your computer. The yellow arrow on the screen shows you what to read. Sometimes the arrow will not move forward as you speak, which means that you need to repeat the words you just read. If this happens three times in a row on the same words, click the Skip Word button to move on.
T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R 2 You can pause to take a break at any time by clicking the Pause button. Click the Record button to resume. After youve read enough, a message will appear telling you so. Click Finish to complete enrollment. NaturallySpeaking will process your speech files, which takes a few minutes. Your enrollment is now complete.
Speaking to a Recorder
When you speak to the recorder, do so in the same way you speak into a microphone while at the computer. Speak clearly, enunciate, and avoid mumbling. Review Chapter 13 for good speaking tips. When dictating, keep the recorders microphone a consistent distance from your mouth. The microphone should be 1 to 2 inches from the corner of your mouth. Place it near the corner of your mouth, not directly in front, to avoid recording noise from your breath. Youll typically get better transcription accuracy if you use a headset microphone with the recorder. You can plug the headset microphone that came with your software into the NaturallyMobile unit, bypassing the recorders built-in mic. A headset microphone keeps the microphone a consistent distance from your mouth, so theres less variability in how your voice sounds to the computer. Alternately, you can use a stalk microphone, which sticks out from the recorder like a small mushroom. You can read more about stalk mics online at SayICan.com. Transcribing from a recorder tends to be less accurate than dictating directly to the computer, for several reasons. Recorder users tend to slur their speech more. Dictating directly, you have immediate feedback on screen. If NaturallySpeaking is making many errors, you can speak more clearly. Dictating to a recorder, though, its easy to forget that your speech will be transcribed by a computer, and theres a tendency to slip into slurred words and mumbling. For best results, practice dictating directly to the computer before starting to use a recorder. This will help you learn a speaking style that gives the best accuracy. Also avoidable is the tendency of recorder users to move the microphone around as they speak. This makes your voice vary in quality on the recording, making NaturallySpeaking less accurate. For best results, keep the recorders built-in microphone in a
3 T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R
consistent position relative to your mouth. For even better accuracy, use a headset mic plugged into the recorder.
Transcribing a Recording
Before instructing NaturallySpeaking to transcribe your recorded speech, be sure to choose the correct userthe one trained from the NaturallyMobile unit. You can change users from the NaturallySpeaking Users menu. To transcribe, start the Voice It Link program and connect to the recorder (choose Link to Recorder from the Link menu). In the right-hand section of the screen youll see a list of files in the recorders memory (as in Figure 16-1). To select the file you want to transcribe, click on it. Then choose Transcribe from the File menu to begin transcription. The Voice It Link copies the file from the recorder to the computer, then sends it to NaturallySpeaking, which transcribes it automatically. You can transcribe more than one file at a time. Just select all the files you want before choosing Transcribe. To select multiple files, hold down the Ctrl key as you click on each one. To select a range of files, click on the first file you want, then hold down the Shift key while you click on the last file. NaturallySpeaking transcribes the files unattended, one after the other.
Using the Recorder as a Handheld Microphone
When the NaturallyMobile recorder is plugged in to the computer, you can use it as a handheld microphone. As you speak, the words you say appear the screen immediately, just like using a headset mic. This feature is convenient for editing your transcribed text by voice. To use your recorder this way, make sure that:
The recorder is plugged in to the connecting cable, which is plugged in to your computers serial port. The user open in NaturallySpeaking is the one you created with the NaturallyMobile recorder. The Voice It Link program is not running.
T H E D R A G O N N AT U R A L LY M O B I L E R E C O R D E R 4 If all three of these things are true, when you turn the mic on in NaturallySpeaking (such as by pressing the numeric + key), you can talk into the recorders microphone. If you see an error message like Figure 16-4 when you turn the microphone on, this means that NaturallySpeaking cannot locate the recorder. This could mean that the recorder is not plugged in or not properly configured.
Dragon On-Screen Recorder
Included with NaturallySpeaking is the Dragon Sound Recorder, software that lets your PC work like a digital tape recorder. You can dictate to the Sound Recorder, saving your file for later transcription. If youre using a computer that has NaturallySpeaking on it, its more practical to dictate directly to NaturallySpeaking than into the on-screen recorder. Dictating to NaturallySpeaking, you can see your words instantly on screen, which is much more convenient. If youre using a computer without NaturallySpeaking, though, you can save your recorded files and move them to the NaturallySpeaking computer for later transcription. This could be particularly useful on a computer that is too slow or has too little memory to run NaturallySpeaking. To use the Sound Recorder, from the Windows Start menu, choose Programs, Dragon NaturallySpeaking, Sound Recorder. The recorder appears on screen (see Figure 17-12, page 210). For more details and instructions, press F1 for help while the Sound Recorder is displayed.
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Dragon NaturallyMobile Recorder
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May 1999. Third edition. This publication may not include some last-minute technical changes and/or revisions to the program. Changes are periodically made to the information described here. Future editions of this manual will incorporate these changes. For last-minute changes that are not incorporated in this edition, refer to the Readme file included in your program. Dragon Systems may have patents or pending patent applications covering subject matter in this document. The furnishing of this document does not give you any license to these patents. The software is subject to one or more of these U.S. patents: 4,783,803; 4,803,729; 4,805,218; 4,805,219; 4,829,576; 4,829,578; 4,837,831; 4,866,778; 4,903,305; 4,914,703; 5,027,406; 5,202,952; 5,428,707; 5,526,463; 5,680,511; 5,715,367; 5,754,972; 5,765,132; 5,794,189; 5,799,279; 5,809,453; 5,818,423; 5,822,730; 5,850,627. Copyright 1999 Dragon Systems, Inc. All rights reserved. No part of this manual or software may be reproduced in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval systems, without the express written consent of Dragon Systems, Inc. This publication may not include some last-minute technical changes and/or revisions to the program. Changes are periodically made to the information described here. Future editions of this manual will incorporate these changes. For last-minute changes that are not incorporated in this edition, refer to the Readme file included in your program. Dragon Systems and the Dragon Systems logo are registered trademarks and NaturallyMobile, NaturallySpeaking, Action by Voice, BestMatch, NaturalText, NaturalWord, MouseGrid, Select-and-Say, Vocabulary Builder, and Vocabulary Editor are trademarks of Dragon Systems, Inc. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and where Dragon Systems is aware of the trademark, the first occurrence of the designation is printed with a trademark () or registered trademark () symbol. The Dragon Systems, Inc., Text-to-Speech utility uses the Elan Text-to-Speech engine, which is licensed from Elan Informatique. Voice It and the Voice It logo are registered trademarks and Voice It Link is a trademark of Voice It Worldwide, Inc. The Symantec logo, Symantec, and ACT! are U.S. registered trademarks of Symantec Corporation. Corel and WordPerfect are registered trademarks of Corel Corporation. IBM is a registered trademark of IBM Corporation. Microsoft and Windows are registered trademarks and Windows NT is a trademark of Microsoft Corporation. Pentium is a registered trademark and MMX is a trademark of Intel Corporation. Sound Blaster 16 is a registered trademark of Creative Labs, Inc. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and then on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into a different outlet so that the equipment and receiver are on different branch circuits. Consult the dealer or an experienced radio/TV technician for help. This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, (2) this device must accept any interference received including interference that may cause undesired operation. Changes or modifications not expressly approved by Voice It Worldwide, Inc., could void the users authority to operate the equipment. 03-041-63-01
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Chapter 1: Basic Features and Functions 1 Recorder Overview. 3 The Dragon NaturallyMobile Recorder Display. 4 Chapter 2: Getting Started 5 Loading Batteries and Starting the Recorder. 5 Setting the Clock. 5 Using a Remote Microphone. 5 Chapter 3: Settings and Basic Functions 7 Turning the Recorder On and Off. 7 Using the Menu Button. 7 About Recording Speeds. 7 Adjusting the Recording Speed. 8 Setting the Recorder for Speech Recognition. 8 Setting the Microphone Sensitivity. 8 Turning Beeps On and Off. 9 Creating New Folders. 9 Reviewing Information on Recordings. 10 Moving Files From Folder to Folder. 10 Monitoring the Battery Level. 11 Monitoring the Memory Level. 12 Checking the Exact Amount of Memory Remaining. 13 When a Folder Is Full. 13 Working With Memory Cards. 13 About Memory Cards. 13 Using New Cards the First Time. 14 Protecting Recordings on Cards. 15 Removing Write Protection. 16
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Dragon NaturallyMobile Recorder Users Guide
Chapter 4: Using Your Recorder 17 Recording. 17 Making a New Recording. 17 Pausing During a Recording. 17 Playback. 18 Playing a Recording. 18 Pausing During Playback. 18 Stopping a Recording That Is Playing. 18 Playing a Recording Faster. 18 Playing a Recording More Slowly. 18 Scrolling Through a Recording. 19 Playing Recordings Continuously. 19 Inserting and Deleting. 19 Adding Comments to the End of a Recording. 19 Indexing Comments. 24 Chapter 5: Using Voice It Link Software 27 About Voice It Link Software. 27 System Requirements for Voice It Link Software. 27 Setting Up and Using Voice It Link Software. 27 Connecting Your Recorder to a PC. 27 Chapter 6: Caring for Your Dragon NaturallyMobile Recorder 29 Heat, Moisture, and Static Electricity. 29 Replacing the Batteries. 29 Troubleshooting. 29 The Unit Will Not Operate. 29 The Unit Will Not Record. 29 The Unit Locks Up. 30 The Display Reads CARD/READ ONLY. 30 The Display Reads WRONG TYPE/OF CARD. 30 The Unit Indicates Corrupted Memory on Startup. 30 The Unit Loses a Folder. 30 Recording Is Missing. 31 A Card Does Not Fit in the Recorder. 31
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Contacting Dragon Systems Technical Support. 31 Calling Dragon Systems Sales and Customer Service. 32 Dragon NaturallyMobile Recorder Accessories. 32 Memory Cards. 32 Leather Carrying Case. 32 Ordering Accessories. 32 Warranty. 32 INDEX 33
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Basic Features and Functions
The Dragon NaturallyMobile digital recorder is the first recorder designed specifically for speech recognition. You can use this ergonomic, handheld recorder with products such as Dragon NaturallyMobile and Dragon NaturallyOrganized to take the advantages of speech recognition with you even when you are away from your computer. Among its many features the Dragon NaturallyMobile recorder includes:
Ease of Use Just press the Record button to start dictating, the Pause button when you must interrupt your thoughts, and Pause again when you are ready to resume dictating. Organization You can organize your dictation into up to 99 folders, which you can name individually. Each folder can hold up to 99 files. Files are marked automatically with creation dates and times. Built-in Editing Listen to your dictation, using the built-in speaker, and then selectively insert and remove text. Expandable Memory The Dragon NaturallyMobile recorder holds up to 40 minutes of recorded speech in its internal memory. With widely available and reusable memory cards it can record up to 80 additional minutes. High-Quality Microphone All components of the Dragon NaturallyMobile recorder are manufactured especially to the high speech-recognition standards of Dragon Systems. Informative The backlit LCD screen shows remaining recording time, battery life, and current file name.
These features and others are described in the following sections of this users guide.
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Press and release Menu to enter the Menu function. Press and release Menu to cycle through the four menu sections. The sections are labeled FILE INFO, MOVE FILE, SETUP, and CLOCK SET.
Note You will not see FILE INFO or MOVE FILE if the current folder is empty.
Press Play (
) to enter a section.
Press Rewind and Fast Forward to change settings or to scroll through notes attached to recordings. Press Delete or Power to exit the Menu function and save any changes you have made.
About Recording Speeds
Your Dragon NaturallyMobile Recorder gives you three speeds for recording. When using the 4 MB internal memory, recording times are approximately 40 minutes at voice-to-text speed (VT), 55 minutes at standard play (SP), and 74 minutes at long play (LP). For voice-to-text recording and for the best sound quality, always select the VT speed. To stretch out your recording time, select SP or LP. SP provides better sound quality than LP.
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Want to see your remaining recording time at different speeds? When you access the speed setup function, the recorders display shows the available time remaining on the currently selected memory at the speed you have chosen. It also shows which memory you are on I for the internal memory, and C for the memory card.
Adjusting the Recording Speed
Press and release Menu to enter the menu and continue to press and release it until you see SETUP. Press and release Play ( ) to bring up the speed function. The display will show the selected speed, the memory you are using (I for internal, C for a card), and the remaining recording time for the selected speed. Press Rewind or Fast Forward to change the speed. Press Delete or Power to exit and save changes or press Play ( continue to the next setup item. w ) to w
Setting the Recorder for Speech Recognition
Set the recorder to VT speed. Set the microphone sensitivity to Dictation mode. Hold the microphone about two inches away from your mouth.
For voice-to-text translation, always hold the microphone about two inches from and to the side of your mouth.
Setting the Microphone Sensitivity
Your recorder gives you a choice of two microphone sensitivity settings: Dictation and Conference. For voice-to-text recording, you must set the microphone to Dictation mode. For recording when the microphone must be at a distance greater than about ten inches from the speaker, use the Conference mode.
Press and release Menu until you see SETUP.
Press and release Play ( ) to bring up the microphone function. The display will show the current microphone modeeither Dictation or Conference.
MIC MODE DICTATION
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Chapter 3: Settings and Basic Functions
Press Rewind or Fast Forward to switch from one microphone mode to another. Press Delete or Power to exit and save changes or press Play ( continue to the next setup item. w ) to
Turning Beeps On and Off
Your recorder is programmed to beep in conjunction with certain functions. Generally, low-tone beeps indicate that the function you are attempting is inappropriate in the current context. Higher-tone beeps confirm actions. You can turn these beeps on or off.
) until the beeps option appears.
Press Rewind and Fast Forward to turn the beeps on and off. Press Delete or Power to exit the menu function.
Creating New Folders
You can add or remove folders to organize your recording files. Your recorder will hold up to 99 folders on its internal memory or card memory.
Press and release Menu until the display shows SETUP. Press Play ( ) to enter the Setup section and find the Folders function. The display will show the word FOLDERS. It will also indicate whether w
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you are using the internal memory (I) or a card (C), and show the number of folders you have.
FOLDERS I 9
Press Rewind ( ) or Fast Forward ( ) to change the number of folders. New folders are placed at the end. The recorder will allow you to reduce the number of folders to those that are in usebut not below that number. Also, the Folders cannot be reduced if the last Folder is in use. Press Delete or Power to exit and save the changes you have made. w
Reviewing Information on Recordings
Your recorder keeps track of basic information on each of your recording files, including its length, the time and date it was created, and the time and date it was last modified. Additionally, you can attach written notes (up to 128 characters) to recordings via the Voice It Link software.
Press and release Menu until you see FILE INFO.
FILE INFO PRESS
Press Play ( exists).
) to see the note for the current recording (if a note
Press Insert and you will create a new recording before or after the current file as indicated by the () next to the name.
Pausing During a Recording
Press Pause. The display will blink while you are paused. After five minutes in Pause Mode automatic exiting occurs, Pause ends, and playback stops. This saves battery power.
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Press Pause or Record to resume recording.
To play all the recordings in a folder, use the Rewind button to find the first recording, then press and hold Play for about two seconds.
Playing a Recording
Press Folder to find the folder that holds the recording. Press Rewind or Fast Forward to find the recording you want to play. Press and release Play ( w ).
Pausing During Playback
Press Pause. After five minutes in Pause Mode automatic exiting occurs, Pause ends, and playback stops. This saves battery power. To resume playback when paused, press either Pause or Play ( w ).
Stopping a Recording That Is Playing
Press and release Play (
). The recording will stop at the end.
Earphones or headphones can be used with your recorder. These allow you to listen to recordings in private. The speaker on the recorder automatically disconnects when a compatible set of earphones are plugged into the unit. If stereo headphones are used, the sound will emanate from just one earpiece unless you use a special adapter jack.
Playing a Recording Faster
While playing a recording, briefly tap Fast Forward. This will cause the recording to play twice as fast. To return to normal speed, briefly tap Fast Forward again.
Playing a Recording More Slowly
While playing a recording, briefly tap Rewind. This will cause the recording to play at a slower speed. To return to normal speed, briefly tap Rewind again.
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Chapter 4: Using Your Recorder
Scrolling Through a Recording
While playing a recording, press and hold down Fast Forward to scroll forward and Rewind to scroll backward. If you hear a low beep while scrolling forward or backward, you have reached the end or the beginning of the recording. At this point, the recorder will be in pause mode.
Playing Recordings Continuously
Press and hold the Play ( ) button for about two seconds. This causes all the recordings in the current folder to play continuously beginning with the current recording.
Inserting and Deleting
Adding Comments to the End of a Recording
Begin playback, then press Pause. Press and release Record. You will jump to the end of the recording and your comments will be added there. Or
Press and hold Fast Forward while playing a message until you reach the end of the message, then press and release Record.
Inserting Comments s Locate the point at which you want to begin inserting comments.
Press Pause. Press Insert to begin. To stop the insertion process, press either Record or Insert. The recorder will be in pause mode.
INSERT VT 10:06
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To jump quickly to the end of a recording being played, press Play. To jump quickly to the start of a recording, press Play and then Rewind.
Deleting Comments s While playing a recording, locate the point at which you want to begin deleting.
Press Pause. You can also begin your cut by simply pressing Delete. Press and release Delete. The display will show START CUT briefly, then the word CUT will blink on the top at the display. (Be careful here: If you press and hold Delete you will see CUT TO END? If you continue to hold delete after you see that message you will cut from the current location to the end of the recording.)
CUT TO END?
Listen to the recording until you reach the end of the comments that you want to cut. Press Pause. Press and hold Delete to complete the cut. The words DELETE?/ SEGMENT will blink on the screen. Continue holding down Delete for about a second until you hear a double beep and the display reads DELETED/SEGMENT. The cut is then final.
Change your mind? To cancel a deletion that is in progress, press and quickly release the Delete button. No change will be made in the recording.
DELETE? SEGMENT DELETED SEGMENT
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To protect your recordings, your recorder will not let you write over them. Instead of overwriting, you simply delete the comments you want to erase and insert the new comments, using the procedures for inserting and deleting.
Deleting Comments From the End of a Recording s At the end of a recording, press Pause.
Press and release Delete. The words START CUT appear in the display. Press the Rewind button to scroll backward until you reach the beginning of the comments you want to delete. Press and hold delete. The words DELETED SEGMENT appear in the display to indicate that the part of the recording you marked is deleted.
Finding Indexed Comments s While listening to a recording or while paused in a recording, press and release Menu. The display will show INDEX/SCAN and arrows will appear.
You can name folders from your PC. If you have entered names via the Voice It Link software, they will appear on the display when you press Folder or move from folder to folder. Otherwise, folders will be numbered.
Press either Rewind or Fast Forward to move immediately to the next index mark.
Using the Folder Button Folders are used to organize and store your recordings. Different types of recordings can be placed in different folders. Your recorder is preset with four unnamed folders, but you can create more. Your recorder can hold up to 99 folders in its internal memory. You can also create folders on memory cards.
Press and release Folder to move from folder to folder and to move back and forth between internal memory and a memory card. Press and hold Folder to move to the first folder of the next memory.
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Note Do not use the Dragon NaturallyMobile recorder while driving a vehicle. Park the vehicle before using the recorder. Use common sense before using the recorder in any setting in which safety requires situation awareness.
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Using Voice It Link Software
About Voice It Link Software
Voice It Link software allows your Dragon NaturallyMobile recorder to work in tandem with your computer. With this software, you can move a recording file from your recorder to your computer or from your computer to your recorder. This same software program allows you to name files and folders and to sort and organize your files. Your Voice It Link software serves as your bridge to voice-to-text software, which converts voice files to text files.
System Requirements for Voice It Link Software
Windows 95, Windows 98, and Windows NT 4.0 operating systems. A Pentium-compatible processor running at a minimum of 100 MHz with 16 MB of RAM for basic functions; typically a 166 MHz Pentium MMX processor and 32 MB of RAM. 10 MB of free space on your hard disk for basic functions; 100 MB for voice-to-text functions. An available serial port with a DB-9 connection. If you have a DB-25 connection, you will need a DB-25-to-DB-9 adapter. A DB-9 connector has 9 pins in a D-shaped outline. An industry-standard sound adapter, such as SoundBlaster, which permits playback of audio files.
Setting Up and Using Voice It Link Software
The Voice It Link software is usually installed when you install the Dragon Systems product with which it is designed to work. Consult the installation procedure for your Dragon Systems software for additional information. The software includes a comprehensive Help system. This system explains how to use the Voice It Link software together with your recorder.
Connecting Your Recorder to a PC
Turn off the recorder. The Power button turns the recorder on and off. Plug the supplied cable into your recorder.
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Plug the cable into a free serial port on your PC. You may have to disconnect another peripheral, such as an external modem, to free up an appropriate port.
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Caring for Your Dragon NaturallyMobile Recorder
Heat, Moisture, and Static Electricity
Heat, moisture, and static electricity can damage your Dragon NaturallyMobile recorder. It is important to keep the recorder out of the sun and away from places in which it might get wet or be subject to excessive static electricity.
Replacing the Batteries
Use the same procedure for replacing the batteries that you used for initially installing them (see page 5). Observe the following precautions:
Be sure to turn off the unit when replacing batteries. Recordings could be lost or the unit could be damaged if the power remains on while you are replacing the batteries. Be sure to reset the clock for accurate date stamping of your recordings. Refer to the instructions on page 5 for setting the clock.
The Unit Will Not Operate
Check to see if you have battery power. If the battery icon in the upper right corner of the display is blinking, the batteries need to be replaced. If you are using a memory card, check to see if it is properly inserted. The recorder will not operate if a card is partially inserted. Try removing the batteries. Wait 30 seconds and then reinsert them.
The Unit Will Not Record
Check to see if you have battery power. If the battery icon in the upper right corner of the display is blinking, the batteries must be replaced. Check to see if the memory is full. If the memory bar in the upper left corner of the display is solid black, the memory is full. To continue to record, delete stored recordings or insert a memory card.
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The Unit Locks Up
Your recorder can be reset entirely if it locks up or experiences some other malfunction. Resetting the unit will not affect your recordings.
Remove the batteries, wait 30 seconds, then reinsert them or insert new ones. Follow the usual procedures for setting the clock and other menu items.
The Display Reads CARD/READ ONLY
This indicates that write-protection is active on the card you have inserted. Write-protection prevents a user from deleting or changing recordings.
To use the card for new recordings, remove the round sticker from the recessed area on the card. This cancels write-protection.
It is also possible that you may be using a card that has not been properly formatted. See the section Using New Cards the First Time on page 14 for more information.
The Display Reads WRONG TYPE/OF CARD
This indicates that the memory card you have inserted is not compatible with your recorder.
Try another card.
The Unit Indicates Corrupted Memory on Startup
If your unit indicates that memory is corrupted when you insert new batteries (display reads INTMEMORY/ERROR F), it is possible that an unusual circumstance has occurred. This may have happened when the batteries were being inserted, or perhaps if the batteries were removed while you were performing a procedure. In this case, pressing Delete will restart the unit, but choosing the other blinking alternative of pressing Play ( ) will allow you to continue using your unit. If this fails to correct the problem, press Play ( ) to Start. Copy all your files onto your PC and then press and hold Delete to completely erase the recorders internal memory. Restore your recorders files from your PC. w
The Unit Loses a Folder
A folder can be lost if batteries are inserted or removed during certain operations. In this case, the folder will be skipped and you will hear a
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Chapter 6: Caring for Your Dragon NaturallyMobile Recorder
double beep while the folder is scrolling (if beeps are on) when the missing folder is passed. To delete the lost folder, use the Voice It Link software, referring to the instructions contained in the Voice It Link Help system.
Recording Is Missing
Make sure that the memory you have active in the Voice It Link software window is the same as the memory on which the file was recorded. Make sure you are in the same folder as the one in which the recording was stored. Recordings can be filed in any of four folders on the internal memory and four folders on each memory card. To move from folder to folder, press the Folder button.
A Card Does Not Fit in the Recorder
Do not force the card. It may be a type of card that is incompatible with your recorder. Check to make sure you are using a SmartMedia or SSFDC type of card, and it is marked 3.3 V.
Contacting Dragon Systems Technical Support
You can contact Dragon Systems Technical Support in the following ways:
World Wide Web (WWW) E-mail Fax Telephone
www.naturalspeech.com www.dragonsys.com email@example.com 617-527-4576 617-965-7670
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Calling Dragon Systems Sales and Customer Service
If you would like to purchase additional Dragon NaturallyMobile recorders, you can contact Dragon Systems Customer Sales at 1-800-4-DRAGON (1-800-437-2466) or 1-617-965-5200.
Dragon NaturallyMobile Recorder Accessories
The following Dragon NaturallyMobile recorder accessories are available from Voice It Worldwide, Inc. Some compatible accessories may also be found at many consumer electronics store.
Using memory cards increases the capacity of your recorder. The recorder will accommodate industry-standard 2 MB, 4 MB, and 8 MB SmartMedia cards. Memory cards are 3.3 Volt.
Leather Carrying Case
A leather carrying case for the recorder is available from Voice It Worldwide, Inc.
To order accessories from Voice It Worldwide, Inc., call 1-800-47VOICE (1-800-478-6423).
Dragon Systems, Inc., will repair or replace this product for 90 days from date of purchase if it fails due to defects in materials or workmanship. For information, call Dragon Technical Support at 617-965-7670.
Recorder.bk Page 33 Wednesday, May 12, 1999 4:09 PM
Cut Icon 4
Adding comments to the end of a recording 19 Adjusting the recording speed 8
Delete button 3 Deleting 19 all the files in a folder 21 all the files in a memory 22 comments 20 comments from the end of a recording 21 entire recordings 21 Display backlit 3 battery level 4 cut icon 4 memory bar 4 memory card icon 4 message indicator 4 move indicator 4 speed indicator 4 text area 4 Door Memory card 3
Backlit display 3 Batteries loading 5 replacing 29 Battery monitoring 11 Battery Level 4 Beeps turning on and off 9 Button delete 3 fast forward 3 folder 3 insert 3 menu 3, 7 pause 3 play 3 record 3 rewind 3
Earphone jack 3 Erasing. See Deleting
Clock setting 5 Comments adding to end of recording 19 deleting 20 deleting from end of a recording 21 finding 24 indexing 24 inserting 19 Connecting your recorder to a PC 27 Connector Serial PC Link 3 Creating new folders 9
Fast Forward button 3 Finding indexed comments 24 Folder 24 creating 9 deleting all files in 21 moving files 10 removing 22 when full 13 Folder button 3
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Indexing Comments 24 Insert button 3 Inserting 19 Inserting comments 19
New memory cards 14 New Recording making 17
Jack earphone 3 microphone 3
Pause button 3 Pausing during a recording 17 during playback 18 Play button 3 Playback 18 pausing during 18 stopping during 18 Playing a recording 18 a recording faster 18 a recording more slowly 18 Playing recordings continuously 19 Power switch 3 Problems and solutions 29 Protecting recordings 15
Loading batteries 5
Making a new recording 17 Memory checking remaining amount 13 monitoring 12 Memory bar 4 Memory card 13 new 14 removing write protection 16 write protection 15 Memory Card door 3 Memory Card Icon 4 Memory, deleting all files in 22 Menu button 3 Message Indicator 4 Microphone 3 Microphone jack 3 Microphone sensitivity setting 8 military time setting 5 Monitoring battery level 11 memory level 12 Move indicator 4 Moving files from folder to folder 10
Record button 3 Recorder starting 5 Recording 17 playing 18 protecting 15 speed and memory usage 14 speeds 7 Recording speed, adjusting 8 Recordings reviewing 10 Remote microphone using 18 Removing a folder 22 Replacing the batteries 29 Reviewing information on recordings 10 Rewind button 3
Recorder.bk Page 35 Wednesday, May 12, 1999 4:09 PM
Scrolling through a recording 19 Serial PC Link Connection 3 Setting microphone sensitivity 8 Setting recorder for voice-to-text 8 Setting the clock 5 Software using Voice It Link 27 Voice It Link 27 Voice It Link setup 27 Voice It Link software 27 Speed adjusting 8 and recording memory 14 recording 7 Speed indicator 4 Starting the recorder 5 Stopping a recording during playback 18 Switch power 3 System requirements Voice It Link Software 27
Write protection memory cards 15 removing 16
Text Area 4 Turning beeps on and off 9 recorder on and off 7
Using a remote microphone 18 Using the Folder button 24 Using the menu button 7
Voice It Link software 27 setup 27 using 27 Voice-to-text setting recorder for 8 Volume control 3
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