Using OmniPage

OmniPage 17 uses optical character recognition (OCR) technology to transform text from scanned pages or image files into editable text for use in your favorite computer applications. In addition to text recognition, OmniPage can retain the following elements and attributes of a document through the OCR process.
Graphics (photos, logos) Form elements (checkboxes, radio buttons, text fields) Text formatting (character and paragraph) Page formatting (column structures, table formats, headings,

placing of graphics).

Documents in OmniPage
A document in OmniPage consists of one image for each document page. After you perform OCR, the document will also contain recognized text, displayed in the Text Editor, possibly along with graphics, tables and form elements.

OmniPage Documents

An OmniPage Document (.opd) contains the original page images (optionally pre-processed) with any zones placed on them. After recognition, the OPD also contains the recognition results. An OmniPage Document can contain an embedded user dictionary, training file, zone template file, or an image enhancement template file. This can increase file size considerably but makes the OPD
more portable. To embed a file, open the relevant dialog box from the Tools menu, select the desired file and click Embed. Use the Extract button to get a local copy of an embedded file inside an OPD you have received. When you open an OmniPage Document, its settings are applied, replacing those existing in the program.
The OmniPage Desktop and Views
OmniPage comes with three different views to suit your task. Classic View - This view has a similar look and feel to previous versions of OmniPage. Flexible View - This view provides an alternate layout of the OmniPage function panels stacked in a tabbed view to give each panel more space. Quick Convert View - This view is designed for quick and easy document conversion without having to learn a lot. The most important conversion options are clearly visible on one screen.
Use the Window menu to switch between views and to save your own custom view (see later). On starting a new session you receive the view and screen arrangement that was in force when the program was last closed.

Program Panels

OmniPage has seven panels that can be docked (tabbed or tiled), floated, resized, minimized and restored separately: Thumbnails, Page Image, Text Editor, Document Manager, Easy Loader, Workflow Status, and Help. To float a panel double-click its title bar or tab. To restore the floating panel to its previous docked

Suggested scenarios: Maximizing workspace (single screen) Load a document. Open the panels you want to use. Grab them by their captions one by one, and drag them so that they dock behind the active one as tabs. You can also dock Help to avoid handling two separate windows. Working with recognition results (single screen) Load a document and have it recognized. Close all panels except the Document Manager and the Text Editor. Maximize both horizontally, scale down the Document Manager and dock it to the top or bottom. You can now step through the pages double-clicking them one by one in the Document Manager, inspecting recognition results in the Text Editor. The number of suspect words and reject characters in the Document Manager will help you identify problematic pages. Handling large documents (dual-screen) Load the document you want to work on. Move its Thumbnail View to your second monitor and maximize it for a large scale overview of your document and far more space for thumbnail operations.
Verifying (dual-screen) Place the Page Image on one screen and the Text Editor on the other. This gives you more space for editing and proofing. The Page Image is always available for verifying recognition and for performing on-the-fly zoning and editing. The scenarios presented above are only examples to give you an idea of what you can do in Flexible View.

Quick Convert View

Use the Quick Convert View for fast recognition and saving. You can switch to Quick View only when you have no opened document and it can handle only one input file and one output document at a time. The picture shows the default appearance.
Processing buttons Page Image panel title Quick Convert toolbar
Quick Convert Options on toggled tab with Easy Loader
Quick Convert Options: document source and layout output text format, formatting level output folder and file name saving options page range
The Easy Loader is by default on a tab that toggles with the Quick Convert Options panel. A Help panel can be added, but further panels are not available in this view. You can change tabs to separate panels and minimize them, as in other views. After loading a file, you should convert it before loading the next file. When an image conversion is finished, you do not need to explicity close the image; just load a new file. The Easy Loader in Quick View provides an additional feature: oneclick processing. Choose the Easy Loader sub-menu in the Process menu and choose either Load Files or Get and Convert. When the latter is chosen, multiple files can be selected these files are loaded, recognized and saved using the current settings. For this, set the output file names to be the same as the source file names. See Chapter 3 and Help for detail. The Quick View Page Image panel includes the Quick Convert toolbar, offering the most useful image handling operations. To access advanced functionality, such as image file saving, SET tools, on-the-fly zoning, zone reordering and manual zone drawing for vertical text, a different view should be used.

Manual

Manual processing gives you more precise control over the way your pages are handled. You can process the document page-by-page with different settings for each page. The program also stops between each step: acquiring images, performing recognition, exporting. This lets you, for instance, draw zones manually or change recognition language(s). You start each step by clicking the three buttons on the OmniPage Toolbox.
1. Use button one to get a set of images. 2. Manually zone pages where you want to process only part of
the page or if you want to give precise zoning instructions. Use ignore backgrounds or zones to exclude areas from processing. Use process backgrounds or zones to specify areas to be autozoned. 3. Use button two to have the pages recognized.
4. Do proofing and editing as desired. 5. Use button three to save your results.
The default for manual processing is to have all entered pages automatically selected. This way you can have all new pages recognized by a single mouse click. You can remove this default in the Process panel of the Options dialog box.

Combined

You can process a document automatically and view results in the Text Editor. If most pages are in order, but a few have not turned out as expected, you can switch to manual processing to adjust settings and re-recognize just those problem pages. Alternatively, you can acquire images with manual processing, draw zones on some or all of them, and then send all pages to automatic processing by pressing the Start button and choosing to process existing pages.

Workflow

A workflow consists of a series of steps and their settings. Typically it will include a recognition step, but it does not have to. It does not have to conform to the 1-2-3 pattern of traditional processing. Workflows are listed in the Workflow drop-down list sample workflows plus any you create. Workflows allow you to handle recurring tasks more efficiently, because all the steps and their settings are pre-defined. You can choose to place the OmniPage Agent icon on your taskbar.

Chapter 3

Its shortcut menu lists your workflows. Click a workflow to launch OmniPage and have it run. Let the Workflow Assistant guide you in creating new workflows. It provides a choice of steps and the settings they need. Click Next after each step to add another one. You can use the Assistant just to get more guidance when doing automatic processing. See Workflow Assistant in Chapter 6.

At a later time

You can schedule OCR jobs or other processing jobs in OmniPage Batch Manager to be performed automatically at a later time, when you may not even be present at your computer. This is done through the Batch Manager. It does not matter if your computer is turned off after the job is set up, so long as it is running at job start time. If you are scanning pages, your scanner must be functioning at job start time, with the pages loaded in the ADF. When you choose New Job, first the Job Wizard, and then the Workflow Assistant appears - the latter with a slightly modified set of choices and settings. In the first panel of the Job Wizard, you define your job type and name your job; next you are to specify a starting time, a recurring job or watched folder instructions. A job incorporates a workflow with timing instructions added. See Batch Manager in Chapter 6.

Input from image files

You can create image files from your own scanner, or receive them by e-mail or as fax files. OmniPage 17 can open a wide range of image file types. Select Load Files in the Get Pages drop-down list. Files are specified in the Load Files dialog box. This appears when you start automatic processing. In manual processing, click the Get Page
button or use the Process menu. The lower part of the dialog box provides advanced settings, and can be shown or hidden. The minimum width or height for an image file is 16 by 16 pixels; the maximum is 8400 pixels (71cm or 28 inches at the resolution 201 to 600 dpi). See Help for pixel limits. You can govern how PDF files are opened under Tools / Options / Process: open with the text layer or as image, import tag information to assist layout retention and whether to use PDF fonts or the mapped system fonts. In OmniPage Professional 17, files can also be imported from FTP locations, Microsoft SharePoint 2003 and 2007, Hummingbird, iManage and ODMA-compliant sources.
Input from digital camera
You can bring digital camera photos of documents for recognition into OmniPage. First, make sure that your device driver is installed properly. Then connect the camera and download images. Click Load Digital Camera Files in the Get Page drop-down list. If you use this, 3D Deskew, resolution enhancement and straightening text lines are automatically performed on images. You can also do manual 3D deskewing, see the section Image Enhancement tools later in this Chapter. To acquire digital camera photos containing text from Direct OCR or PaperPort, mark the Load as digital camera image checkbox. The above mentioned automatic enhancements will apply. For tips and advice on working with digital camera images see the How-to-Guides and Help.

Input via Easy Loader

This provides the Windows Explorer interface in an OmniPage window. In Flexible and Quick Views it appears by default. Choose Easy Loader in the Window menu to add it to Classic View or to show or hide it in other views. It lets you browse your whole file system and efficiently select files to be loaded into OmniPage. Choose Process / Easy Loader / Folder to view files as Lists, Thumbnails, Tiles, Icons (arranged as desired) or Details, as you do in Explorer. The Loader can remain displayed as you work. Easy Loader is driven from the Process menu. Instead of selecting files to send them straight to OmniPage you can choose Queue Window to get a dialog box with a lock. Turn the lock on to build up and re-order a list of files, maybe coming from different folders. The lock applies to all files collected to enter the currently open document. When the list is ready, turn the lock off to start loading. If the lock is off from the start, files are listed only if they are selected faster than OmniPage can load them. Practically, you can load a few files, send them to recognition and while that is underway, build up the rest of the input list. Turning on the menu item Show/hide Queue Window automatically causes the window to appear whenever files are listed but not yet loaded and to be closed as soon as the list is empty. Easy Loader can be used in Classic and Flexible Views to compile files for multiple documents. Engage the lock, make document 1 active and collect files. Then make document 2 active and collect its files, and so on. When all is ready, remove the lock. Each document has its own lock, but the Process menu offers Lock all and Unlock all to lock or release all files destined for all documents. You can remove selected files with Delete, or all files in the current documents list with Delete All or Clear in the Process menu. Use Clear all to clear all files destined for all open documents. See a tutorial in Help on loading files for multiple documents.

Scan grayscale

Select this to use grayscale scanning. For best OCR accuracy, use this for pages with varying or low contrast (not much difference between light and dark) and with text on colored or shaded backgrounds.

Scan color

Select this to scan in color. This will function only with color scanners. Choose this if you want colored graphics, texts or backgrounds in the output document. For OCR accuracy, it offers no more benefit than grayscale scanning, but will require much more time, memory resources and disk space.

Brightness and contrast

Good brightness and contrast settings play an important role in OCR accuracy. Set these in the Scanner panel of the Options dialog box or in your scanners interface. After loading an image, check its appearance. If characters are thick and touching, lighten the brightness. If characters are thin and broken, darken it. Then rescan
the page. If your scanning results are still not satisfactory, open the scanned image in the Image Enhancement window to edit it using a range of different tools.

Scanning with an ADF

The best way to scan multi-page documents is with an Automatic Document Feeder (ADF). Simply load pages in the correct order into the ADF. You can scan double-sided documents with an ADF. A duplex scanner will manage this automatically.

Scanning without an ADF

Using OmniPages scanner interface, you can scan multi-page documents efficiently from a flatbed scanner, even without an ADF. Select Automatically scan pages in the Scanner panel of the Options dialog box, and define a pause value in seconds. Then the scanner will make scanning passes automatically, pausing between each scan by the defined number of seconds, giving you time to place the next page.
Scanning to OmniPage and workflows
Go to Tools / Options / Scanners to choose an action to be performed when a button on your local scanner is pushed. This can be simple scanning resulting in images loaded into OmniPage. It is also possible to select a scanner-based workflow from those you have created or choose to be prompted to select a workflow whenever the button is pressed. Use the Control Panel button to associate OmniPage with a scanner event (a scanner button being pressed). Then a button press launches OmniPage, runs the workflow and sends the results to the defined target, with or without interaction. In OmniPage Professional this feature can also be used to initiate barcode-driven workflows (see Chapter 6).
Document-to-document conversion

The following tools are accessible on the toolbar; their usage is detailed as follows: P - affects Primary image only. O - affects OCR image only. PO - can be applied to either the Primary or OCR image (or both) P+O - a single action is applied to both the Primary and OCR image. P/O - affects both images. WH - applies to whole images only. AR - can be applied to selected image areas. Pointer (F5) - the Pointer is a neutral tool carrying out different operations under different circumstances (for example, to pick a color for the Fill operation, or to catch the deskew line.) PO. Zoom (F6) - click the tool then use the left mouse button to zoom in on your image or the right mouse button to zoom out. You can also use the mouse wheel for zooming in and out even in the inactive view. In the active view the "+" and "-" buttons serve the same purpose. P+O. WH. Select Area (F7) - click this, then on a tool that can work on a page area (marked AR) and draw your selection on the image. Image enhancement tools by default work on the whole page. Selection has three modes (in the View menu): Normal, Additive, and Subtractive. PO. AR. Primary/OCR Image - click this tool to switch between the primary and the OCR image in the active view. Primary images can be of any image mode, while an OCR image is its black-and-white version, generated purely for OCR purposes. P/O. WH.
Synchronize Views - click this tool to zoom and scroll the inactive view to the same zoom value and scroll position as the active view. To make the inactive view dynamically follow the focus of the active one, click View then choose the Keep Synchronized command. PO. WH. The following SET tools allow you to modify image contents: Brightness and Contrast - click this tool to adjust the brightness and contrast of your primary image or a selected part of it. Use the sliders in the tool area to achieve the desired effect. P. AR. Hue / Saturation / Lightness - click this tool then use the sliders to modify the hue, saturation and lightness of your primary image. P. AR. Crop - to use only a part of your image, click the Select Area tool, then the Crop tool and select the area to keep the rest of the image will be removed. P+O. WH > AR Rotate - click this tool to rotate (by 90, 180 or 270 degrees) and/or flip your image. P+O. WH. Despeckle - click this tool to remove stray dots from your image. Despeckle works on the OCR image at 4 levels of severity. You can also use this tool not to remove noise from the page but to strengthen letter outlines: to do this mark the checkbox Inverse despeckling. O. AR. OCR Brightness - use this tool the set Brightness and Contrast of your OCR image. See the diagram of optimum brightness under Preprocessing Images above. O. AR. Dropout color - click this tool and select Red, Green, Blue or choose a color from the primary image with the Select Area tool. Sections of the scanned image in this color will be set transparent. The tool has its effect on the OCR image. P/O. WH.

Up arrow Ctrl + Numpad 2 Ctrl + Numpad 6 Ctrl + Numpad 4 Ctrl + Numpad 3 Ctrl + Home Ctrl + End Ctrl + PgUp, PgDown or navigation buttons Each typed character is pronounced separately.
The Text-to-Speech facility is enabled or disabled with the Tools menu item Speech Mode or with the F10 key. A second menu item Speech Settings. allows you to select a voice (for example, male or female for a given language), a reading speed and the volume. You must ensure the language selection is appropriate for the text you want to hear. You also have the following keyboard controls:
To do this: Pause/Resume Set speed higher Set speed lower Restore speed Use this: Ctrl + Numpad 5 Ctrl + Numpad + Ctrl + Numpad Ctrl + Numpad *
All speech systems will be installed with OmniPage 17 if you choose a complete installation. If you perform a custom installation, you can choose the languages you need.
Creating and editing forms
You can bring paper or static electronic forms (distributed mainly as PDF in an office environment) into OmniPage Professional 17, recognize them and edit their content, layout or both - in True Page. Draw form zones over the relevant areas of your image before recognition, or choose Form as recognition layout, then use the two toolbars: Form Drawing and Form Arrangement to make modifications and produce a fillable form and save it in the following formats: PDF, RTF, or XSN (Microsoft Office InfoPath 2003 format). Static forms can be saved to HTML. OmniPage Professional 17 uses the Logical Form RecognitionTM technology to create fillable forms from static ones. Please note that OmniPage supports form creation and editing, however the tools available here are not designed to fill in forms.

The Form Drawing Toolbar

This is a dockable toolbar, displayed in the Text Editor that allows you to create a range of form elements using the following tools: Selection: Click this tool to be able to select, move, or resize elements in your form. Text: Use the text tool to add fixed text descriptions on your form such as titles, labels and headers. Line: The Line tool is mainly used in layout design: click it and draw lines to separate distinct sections in your form. Rectangle: Click this tool to create rectangles in your form for design purposes.
Graphic: Use this tool to select areas of your form that are to be treated as graphics. Fill text: Click this tool to create fillable text fields. These are fields where you want people to enter text. Comb: Use this tool to create a text field consisting of boxes. This is typically used for information such as ZIP codes. Checkbox: Click this tool and draw Checkboxes - typically for Yes/No questions and marking one or more choices. Circle text: Its function is similar to the Checkbox element (above): the Circle text tool creates elements that get encircled when selected. Table: This tool creates tables in your form. You can also create form elements by right-clicking an existing form element in your recognized form, and choose the Insert Form Object menu item.

including True Page. The PDF file can be viewed, searched and edited. PDF Searchable Image (formerly PDF Image on Text): The PDF file is viewable only and cannot be modified in a PDF editor. The original images are exported, but there is a linked text file behind each image, so the text can be searched. A found word is highlighted in the image. PDF with image substitutes: As for PDF (Normal), but words containing reject and suspect characters have image overlays, so these uncertain words display as they were in the original document. The PDF file can be viewed, searched and edited. PDF Image (formerly PDF, image only): The original images are exported. The PDF file is viewable only and cannot be modified in a PDF editor and text cannot be searched. Besides the above flavors, you can use other parameters in defining your PDF output by clicking Options: PDF 1.6 Save to PDF version 1.6 for enhanced security, markup and attachment embedding functionality. PDF/A Choose to create PDF/A compliant files to be confident that files display identically regardless of the computer environment and remain readable even after many years of technological evolution. Tagged PDF Create a tagged PDF file to preserve its structure. This will ensure logical reading order, correct table structure and more.
PDF MRC Use this high compression technology for good quality and smaller file size. Available for color and grayscale PDF Images or PDF Searchable Images. Linearized PDF Choose this to create PDF files optimized for fast loading and display when embedded in web pages. Password protection In OmniPage Professional you can set a type and level of encryption and then define an Open password and/or a Permissions password for PDF files. A smaller range of choices is available for saving to XPS files, provided that you have Microsoft.NET Framework 3.0 installed.

Converting from PDF

To extract text content from a PDF file, load it into OmniPage, recognize it, and save the results to a text format. A variety of outputs is also available from a PDF file shortcut menu: Word, Excel, RTF, WordPerfect or text. For more options, use the Convert Now Wizard.
Creating PDF files from other applications
The Nuance PDF Create product supplied with OmniPage Professional provides the ability to create Normal PDF files from documents in any print-capable application on your system. Click File / Print and select the printer ScanSoft PDF Create! Adjust properties as desired and click OK and supply a file name and location. If View resulting PDF is selected, your default PDF viewer displays the result.

Sending pages by mail

Please note that at the moment (May 2009) this Kindle service is available from Amazon only in the United States of America. Therefore the Kindle Assistant appears only if English is set as the program interface language.

Other export targets

Turn recognized text into an audio wave file for later listening, using Nuance RealSpeak. A multiple converter is useful for this, allowing you to save the document to file and generate the wave file in one saving step. You must specify the reading language in the converter options for the wave file type. In OmniPage Professional 17 you can export files to other targets. You can save files to a central server (an FTP site), to Microsoft SharePoint 2003 and 2007, to Hummingbird (Open Text) or iManage (Interwoven). Exporting choices are made in the Export Options dialog box. When you click OK you are directed to FTP or SharePoint log-in and invited to specify the required path. When using SharePoint, the server, login and password information must be provided only once per session, and it is offered in each subsequent session. If an ODMA-compliant Document Management System (DMS) is detected in your computing environment, it will be offered. If you have access to more than one DMS, the system default will apply. The ODMA server must be pre-configured to accept the file types to be exported from OmniPage Professional, as defined by their extensions. See Help for more information on these targets.

Workflows

A workflow contains a series of processing steps and their settings. It can be saved for repeated use whenever you have a task needing the same processing. Workflows usually begin with a scanning or loading step, but they can also start from the document currently open in OmniPage. After that, they do not have to conform to the traditional 1-2-3 processing pattern. Usually a workflow will include a recognition step, but this is not compulsory. For instance, page images can be saved to image files in a different file type or to an OmniPage Document. With or without OCR, any number of saving steps are possible, even to different targets, each with their own export settings. Workflows are designed for efficient whole-document processing. They can also handle recognizing or saving single or selected pages from a document. Some workflows run without user interaction. Workflows needing interaction are those with a manual image enhancement step, a manual zoning step, a proofing/editing step, the ones when runtime prompting is requested for input or output file names and paths, or scanning workflows prompting for more pages. Batch Manager jobs are closely related to workflows. Jobs are created in the Job Wizard which uses the Workflow Assistant in the creation process. Jobs run workflows according to the job parameters (mostly timing instructions) and it is more typical for them to run unattended.

Workflow Assistant

This allows you to create and modify workflows. The Job Wizard also uses this to create or modify workflows that jobs execute - see the next section. The Assistant offers one or more steps, each with a drop-down list. This left panel of the Workflow Assistant dialog box lets you build your workflow.
This shows the steps you have chosen.
This drop-down list shows the possible steps at any given workflow position.
Use this to add a new step to your workflow.
Specify settings for the current step here.
Click the Close button to delete a workflow step. All subsequent, dependent steps will also be removed. To change a step, click this arrow and select from the ones in the drop-down list.
At any moment in the process, the Assistant drop-down menu offers all steps that are logically possible at that point. In OmniPage 17 Professional, additional steps are available: Extract Form Data and Mark Text.

Creating workflows

Select New Workflow. in the Workflow drop-down list, or from the Process menu. Or click the Workflow Assistant button in the Standard toolbar when no workflow is selected. The opening Assistant panel offers two starting points: Choose Fresh Start to begin with no steps in the workflow diagram on the right. Accept or change the default workflow name. Then click Next and choose your first step. Choose an image loading step that can take input from file, scanner or digital camera files. Specify settings on the right. Then move on to build your workflow: it can include a variety of different steps. When done, click Finish. Choose Existing Workflows to see a list of existing workflows. These are the sample workflows plus any you have created. Select one as source. Its steps will appear in the workflow diagram on the right. Enter a name for your new workflow. Click Next to proceed; modify its steps and settings as described in the next section. The changed settings apply to the new workflow only and are not written back to the workflow used as the source. Any changed settings enter the new workflow, but do not affect the settings in the program. Finally, select Finish to complete your new workflow.

Modifying workflows

Select the workflow you want to modify in the Workflow drop-down list and click the Workflow Assistant button in the standard toolbar. Or choose Workflows. in the Tools menu, select the desired workflow and click Modify. The first panel of the Workflow Assistant appears with the workflow loaded. Click the icon in the workflow diagram that represents the step you want to modify. Click the downward pointing arrow under the icon to replace this step with another one. Continue modifying steps and/or settings as desired. Remember that deleting or modifying a step may result in later, dependent steps being removed. Click Next to replace removed steps or to add new ones. Click Finish to confirm the changes to your workflow. After creating or modifying a workflow, you must either run a workflow or select the 1-2-3 item in the Workflow drop-down list, to return to normal processing.

1. Create a workflow that contains the processing steps you need
with Scan Images as first step.
2. Print a barcode page that identifies the workflow. 3. Start barcode processing from the scanner.
To scan with a barcode page:
1. Place the barcode cover page on the top of the document in the
2. Press the Start button on the scanner. Barcode processing 98
3. Select Barcode cover page workflow as Scanner button
default action on the Scanner tab of Options. You can also set it to Prompt for workflow. In this case, a dialog box appears with the available choices: Scanning, Barcode cover page workflow, and all scanning workflows. All available pages will be processed by the specified workflow, or until a new barcode page is encountered. The result will be saved as specified by the workflow. For image input you must create a barcode cover page job. A barcode cover page job uses a special kind of watched folder. Always use a separate folder for barcode processing. The starting time for the workflow is defined by the moment the barcode cover page enters a watched folder. For a barcode cover page job processing you need to
1. Create a workflow that contains the processing steps you need.
Select Load Files as input with Select files for loading each time this workflow is started selected.
2. Save a barcode cover page that identifies the workflow. 3. Define timing instructions for barcode folder watching in the
Batch Manager by creating a barcode cover page job. To process with a barcode cover page job:
1. Make sure that the job is running at the required time. 2. The folder is being monitored and the workflow will be started
as soon as a barcode cover page is placed in the specified watched folder.
3. The workflow will process image files arriving in the folder

after the cover page.

4. The workflow will be completed at the specified end time of
the job, or each time a new barcode cover page is detected. You can copy the barcode cover page image and the image files into the watched barcode folder yourself, or direct others to do this. You can also place just a barcode cover page image file in the watched folder, then have a network scanner make and send image files there.

File-it Assistant

The File-it Assistant lets you create scanning workflows for repeated document conversion tasks. The Assistant is for scanning jobs that require no user interaction during the processing. In a typical scenario operators at a scanning station prepare documents, applying the appropriate barcode cover page to each, without needing to know anything about the later processing or destination of the documents, because all that is pre-determined. Associate a button on your scanner with OmniPage (see Chapter 3 under Scanning) and print a barcode cover page to identify your workflow. As a result, you can scan, convert and save without interaction beyond pressing the scanner button. Create the workflow:

Make sure the correct document languages are selected in the OCR panel of the Options dialog box. Only languages included in the document should be selected. In particular, setting an Asian language for non-Asian texts (and vice versa) is likely to produce unusable results. Recognition results in Japanese, Korean and Chinese can be viewed and saved only if your system has East Asian language support. See Asian language recognition on page 61. Turn IntelliTrain on and make some proofing corrections. This is most likely to help with stylized fonts or uniformly degraded documents. If IntelliTrain was running, try turning it off on some types of degraded documents it may not be able to help. See IntelliTrain on page 64. Do some manual training, or edit existing training to remove unsuccessful training. If you use True Page as the Text Editor formatting level or for export, recognized text is put into text boxes or frames. Some text may be hidden if a text box is too small. To view the text, place the cursor in the text box and use the arrow keys on your keyboard to scroll to the top, bottom, left, or right of the box. Check the glass, mirrors, and lenses on your scanner for dust, smudges or scratches. Clean if necessary.
Problems with fax recognition
Try these solutions to improve OCR accuracy on fax images: Ask senders to use clean, original documents if possible. Ask senders to select Fine or Best mode when they send you a fax. This produces a resolution of 200 x 200 dpi.
Ask senders to transmit files directly to your computer via fax modem if you both have one. You can save fax images as image files and then load them into OmniPage. See Input from image files in the Processing documents Chapter.
System or performance problems during OCR
Try these solutions if a crash occurs during OCR or if processing takes a very long time: Check image quality. Consult your scanner documentation on ways to improve the quality of scanned images. Break complex page images (lots of text and graphics or elaborate formatting) into smaller jobs. Draw zones manually or modify automatically created zones and perform OCR on one page area at a time. See Working with zones in the Processing documents Chapter. Restart Windows XP or Vista in safe mode and test OmniPage by performing OCR on the included sample image files. If you are performing multiple tasks at once, such as recognizing and printing, OCR may take longer.

Quality of images 39 Quick Convert View 21,
Quick Convert View with Easy Loader

26, 37

Reading order 67 Reading text aloud with RealSpeak 69 Recognition accuracy 39, 63, 104 languages 61, 105 problems with faxes 105 saving results 76 speeding up 105 Rectangle tool (F) 71 Recurrent jobs 92, 97 Redacting text 68 Redocking panels 21 Reducing image area 45 Registration 17 Reinstalling OmniPage 18 Removing image edges 45 Removing noise from images 45 Removing workflow steps 90 Removing zone templates 54 Repeated exporting 74 Replacing zone templates 54 Requirements for Asian language support 12 Requirements for input images 35 Resetting views 23 Resolution 75, 104 Resolution (E) 46 Retaining paragraph styles 76 Re-training 64 Rotate (E) 45 Running Batch Manager jobs 93
jobs without prompts workflows 86
Safe mode 103 Sample image files 103 Saturation / Hue (E) 45 Saving and launching 76 as OmniPage Document 74 documents 74 options 78 original images 75 PDF files 79 recognition results 76 text 76 to file 75 to mail 81 to multiple file types 78 training files 65 user dictionaries 60 zone templates 54 Saving and applying Image Enhancement templates 47 Scanners 105 drivers 15 duplex 39 setting up 14 Scanning 38 input from 38 pictures 38 to workflows 39, 100 Wizard 14 Scheduled processing 90 Searchable PDF 80 Searching PDF output 80 Select Area (E) 44
Selection tool (F) 71 Send to Back tool (F) 72 Sending pages by mail 81 to Clipboard 74 to Kindle 82 SET tools 43 defining an area 44 Setting up a scanner 14 Setting up Direct OCR 33 Settings Acquire Text 33 for Direct OCR 33 Options dialog box 28 zone types 53 Settings for workflows 88 SharePoint 84 Simplified UI 25 Single-column pages with tables 41 Sizes for input images 35 Skipping interactive job steps 92 Slow recognition 106 Smart folders 96, 97 Solutions for poor performance 102 Specialized dictionaries 61 Speed zoning 52 Spreadsheet pages 41 Standard toolbar 22 Starting a user dictionary 60 Starting Batch Manager 91 Starting the program 14 Status of jobs 94, 95 Step-by-step processing 21 Steps for workflows 88 Stopping workflows 87 Storing zoning changes 68 Straightening pages 46
Strengthening letter outlines 45 Striking out text 68 Subtractive area selection (E) 44 Suggestions in proofing 57 Suspect words 56 Synchronize views (E) 45 System or performance problems during OCR 106 System requirements 11