Personal boxes for confidential reception/transmission and bulletin polling. Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication. Advanced transmission and reception features, including delayed transmission, transmission to multiple locations, relay broadcast initiate, and polling. Advanced memory transmission and reception features, including automatic reception into memory. Reports to help you keep track of your fax machines operations and settings. Advanced memory transmission and reception features, including automatic reception into memory. High-speed scanning of original documents while dialing, so your fax is ready to send as soon as connections are made. Photo (halftone) transmission in up to 64 shades of gray.
An advanced dual access feature, which allows you to load and prepare multiple documents for transmission while your fax machine is sending or receiving another message. A manual paper tray to let you load a different type of paper while making copies. A closed network feature to let you limit who can send faxes to your fax machine and whom your fax machine can send faxes to. A convenience copy feature that lets you make up to 99 sorted copies of an original document

Installation Overview

Installation Hints
Install your fax machine in a dust-free location away from direct sunlight. Do not plug your fax machine into a power source shared by equipment that produces electrical noise (i.e., air conditioners, etc.). Leave electronic adjustments to authorized service personnel. The LINE terminal connects your fax machine to a standard telephone line. To avoid damage to your telephone system or to the fax machine, do not plug your fax machine into anything other than a standard RJ-11C jack. Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord. For your safety, do not attempt to defeat your power cords grounding plug. The power outlet should be located near the equipment and should be easily accessible. The TEL port on the back of the unit is only suitable for two-wire devices. Not all standard telephones will respond to incoming ringing when connected to an extension socket. This equipment may not necessarily provide for the effective hand-over of a call from a telephone connected to the same line.

Control Panel Keys and Indicators
1 Display Panel Refer to this display for instructions and information while your fax machine is performing operations or while you are entering information or changing settings. 2 Numeric keypad When dialing, these twelve keys work just like the keypad on a telephone. Use the keypad to enter numbers, letters and other characters while programming functions or information. After pressing the Search key, use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine. 3 */(Tone) key If your fax machine is set to pulse dialing, this key allows you to switch from pulse to tone dialing during your current call. You can also use this key while programming to create numbers with mixed pulse-then-tone operation.
4 0/Unique key When dialing, use this key to enter a zero. When programming your Sender ID or a Location ID, you can use this key to enter a variety of unique characters. Symbols: ! # & ( ) * + , -. / : ; = ? Internet characters: @ \ _ % - l The - l functions as a tilde symbol. Umlaut characters: Norwegian characters: 5 Select Function key Use this key to activate your fax machines advanced transmission and reception functions, to obtain reports and to start programming functions. To select a function, press the Select Function key, then press the One-Touch key labeled with the function you want to use. While programming or selecting other functions, pressing the Select Function key a second time takes you directly back to your fax machines standby mode.
6 Auto Dial key Auto Dial numbers are abbreviated numbers for rapid dialing. Rather than dialing the entire telephone number, you can enter a 2 or 3-digit Auto Dial number instead. You can also use the Location IDs (names) associated with Auto Dial numbers to search for these locations by name using the Search key. 7 Hook/V. Request key Press this key to open a telephone line for manual dialing. You can hear the dialing through your fax machines speaker. If you have an optional telephone handset or external telephone connected to your fax machine, you can also use this key to initiate or answer a request for voice communication during a fax communication. Press this key while transmitting to signal the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed. To answer a voice request, press this key after lifting your telephone handset.

Connect to Your Computer

1 Make sure that both the computer and the fax machine are turned off. 2 Connect the end of the interface cable to your computer. Tighten the screws to secure it. 3 Connect the other end of the cable to the fax machine. Fasten the cable in place with the wire clips.

Setting Basic Features

Control Panel
The display (a) and navigating keys (b) on the control panel simplify setting your machines functions. Press Select Function (c) to access the menu. The machine functions are organized in a menu structure. Functions are shown in the display as you navigate through the menu, using the navigation keys.
1 Display Panel 2 Numeric keypad 3 */(Tone) key 4 0/Unique key 5 Select Function key 6 Auto Dial key 7 Hook/V. Request key 8 Auto Rec key 9 Search key 10 Hyphen key 11 (Transmit) Resolution/Yes key
12 Redial key 13 Type of Original/No key 14 Copy key 15 Alarm indicator 16 Stop key 17 Start key 18 One-Touch keypad 19 Plus key 20 Space key 21 Pause key 22 One-Touch labels

Working with the Menu

Structure
The menu is set up in a multilevel structure of functions, options, and settings. A function can include a number of options and settings. Many of your fax machines features and functions have settings which can be changed to customize its operation. For example, Paper Size includes two options1st and 2nd. Each of these options includes a number of possible settings. Your machines settings are accessed through different programming levels: user functions, dial parameters, and service functions. The user functions control a broad range of features, such as when certain reports print and how the machine response to incoming calls. The dial parameters control how the machine dials fax numbers; in most cases, the settings are determined by the type of telephone service you have. Your Authorized Service Dealer must change the service functions.
Menu Structure Function Options Settings

User Function Settings

User function settings allow you to customize the general operation of your fax machine. To determine the current User Function Settings for your machine, print the Configuration Report. Refer to the User Function Settings List to determine which settings you may need to change. To make changes, refer to Changing Your User Function Settings (in this section).
Determining Your Current Settings
The Configuration Report lists the current settings of all user functions, among other things. Refer to Reports, Configuration Report. To print a Configuration Report: 1 Press the Select Function key. 2 Press the 6/Report Print One-Touch key. The display shows 1:ACTIVITY REPORT. 3 Using the numeric keypad, press 5. The display shows 5:CONFIGURATION. 4 Press the Yes key. The report prints.

Receiving Faxes in Memory
This section does not apply when the fax machine is in PC Fax mode. In that case, all faxes are automatically stored on the computers hard drive, regardless of the conditions explained below.
Print Messages in Memory 1 Press Select Function. 2 Press the 2/Print Operation One-Touch key. 3 The display shows PRINT MEMORY MSG?
Memory Reception Mode [MEM] When your fax machine is set to Memory Reception mode, it receives all messages into its memory without printing them out. The display shows MSG. IN MEMORY
4 Press the Yes key. 5 The messages stored in the machines memory print.
No Paper Reception When your fax machine runs out of paper, incoming faxes are stored in the machines memory. The display shows: MSG. IN MEMORY, REPLACE PAPER Load more paper. Your fax machine automatically prints out any messages in memory as soon as paper is loaded.
Canceling Messages Stored in Memory
It is possible to erase messages received in memory without printing them. 1 After you have followed the instructions to print out messages stored in memory, the display shows MSG. IN MEMORY, PRINTING. 2 To erase the message instead of printing it, press the Stop key. The display shows CANCEL? 3 Press the Yes key to erase the message from your fax machines memory. If there are more messages in memory, the display shows MSG. IN MEMORY, PRINTING Follow the steps above for each message you want to erase.
WARNING: You cannot identify which message you are erasing.
Rejecting Junk (Unsolicited) Fax Messages
Closed Network Option The closed network option lets you set your fax machine to only transmit faxes to, or receive faxes from, locations programmed into One-Touch keys or Auto Dial numbers. You can also set your machine to receive faxes only from those programmed locations. This is one way of reducing the number of junk (unsolicited) faxes (such as advertisements) you receive. 1 Press the Select Function key. 2 Press the 9/User Program One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press the Yes key. The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 08. The display shows 08:CLOSED NETWORK nnn Where nnn is the current setting of this function. The settings are: RX, T/R, or OFF 5 Press the No key until the setting you want appears in the display. RX: limits reception only. T/R: limits both transmission and reception. OFF: no limits on transmission or reception. 6 Press the Yes key to confirm the new setting. 7 Press the Select Function key to finish.
Power Failures and Memory
If power to your fax machine is interrupted, the problems listed below will occur. Power Outage Report When power is restored, your fax machine prints a power outage report to inform you of the power failure. Use this report to determine which received messages you may have lost, and to determine which transmissions you may have to resend. Refer to Reports, Power Outage Report.

The fax unit has keys available on the main OneTouch panel, and keys 2140 available beneath the main One-Touch panel. To access One-Touch keys 21 40, lift the main One-Touch keypad by the latch on the left side of the cover. When youre finished, close the keypad to continue normal operation and programming.
Selecting Functions and Programming
Use One-Touch keys 110 for selecting special transmission and reception functions, for obtaining reports, and for quick access to programming functions. To select a function: 1 Press the Select Function key. 2 Press the corresponding One-Touch key. 2/Print Operation Your machine can be set to receive messages into memory and not print them when it runs low on toner. You can also use this key to force messages to print when toner is low (but the print quality may be very poor). Refer to Setting Basic Features, User Function Settings, User Function Settings List, 22 No Toner Mem RX. Use this key to print out confidential fax messages received into mailboxes (memory). You will need to know the password of the mailbox you are trying to access. Refer to Advanced Operations, Confidential Faxes. Use this key to print faxes received to memory, if memory reception mode is ON for your machine. Refer to Setting Basic Features, Answering Mode, Answering Mode Options, Memory Reception Mode. Use this key to print any bulletin polling messages that have been stored in memory for transmission. Refer to Advanced Operations, Sending Documents Requested by Another Fax Machine, Bulletin Polling, Printing Polling Documents in Memory or Advanced Operations, Sending Documents Requested by Another Fax Machine, Printing Faxes Polled into Memory.

List of One-Touch Keys

1/Delayed TX key Use this key to send a fax at a later time and date which you specify (within three days). Refer to Advanced Operations, Sending a Fax at a Later Date and Time (Delayed Fax).
3/Confidential TX key Use this key to send a confidential document to a mail box (a secure memory storage area) in the receiving fax machine. Refer to the Advanced Operations, Confidential Faxes section of this document. 4/Relay Initiate TX key Use this key to set up a relayed fax transmission. During a relayed fax transmission, your fax machine initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines. Refer to Relay Faxing.

8 Enter the Location ID. This is a descriptive title up to 16 characters long. Refer to the instructions below. To enter numbers, use the numeric keypad (press once) To enter spaces, press the 19/Space One-Touch key To enter hyphens (-), press the Hyphen key To enter alphabet characters, locate the character you want on the numeric keypad. Press that key repeatedly until the character appears in the display. To enter a unique character, press the 0/Unique key repeatedly until the character you want appears in the display. The following characters are available: Symbols: ! # & ( ) * + , -. / : ; = ? Internet characters: @ \ _ % - l The - l functions as a tilde symbol. Umlaut characters: Norwegian characters: To enter two successive letters/numbers on the same key, press the No key to move to the next character. To move the cursor to make corrections, press the Yes and No keys
9 Press the Start key to finish programming the One-Touch Key. The display shows AUTO DIAL NO. [ ] 10 To continue programming Auto Dial numbers, go back to Step 4. If you are finished, press the Select Function key.

Copying Overview

Quantity and Resolution
You can use your fax machine as a stand-alone copier to make up to 99 copies of a document at one time. FINE is the default resolution for copies. To change the resolution, press the Yes key before you press the Copy key. For normal office documents, Use STD (Standard) resolution The resolution of this scan is 100 x 200 dpi For documents with small type or other fine details, Use FINE or EX. FINE resolution The resolution of a FINE scan is 200 x 200 dpi The resolution of an EX.FINE scan is 200 x 400 dpi For documents with photos, or many shades of gray, Use PHOTO resolution The resolution of a PHOTO scan is 200 x 200 dpi

Making Copies

To make copies: 1 Adjust the document guides to the width of the paper you are using. 2 Neatly stack your documents, then insert them face down into the document feeder. Readjust the document guides for a snug fit. Your fax machine will grip the documents, and pull the bottom page into the machine.
3 Press the Copy key. The display shows PRG. NO. OF COPIES, [1SETS]. If you want to make just one copy, you are finished. Your fax machine will pause briefly, then begin copying. 4 To make multiple copies, enter the number of copies you want to make on the numeric keypad. Then press the Copy key again. Your fax machine begins making copies. 5 To stop the copying process, press the Stop key.
Using the Manual Paper Feeder
Your fax machines manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper tray. To make copies using the manual paper feeder, follow the instructions below. 1 Load your documents face down in the document feeder. 2 Press in on the lower half of your fax machines front panel indents, just above the paper tray.

The paper you use in the manual feeder must be the same size as the paper in the paper trayif it isnt, the paper will jam. If you do want to put a different size paper in the manual feeder, change User Function 13, PAPER SIZE-1st to the size you want to use. When you are finished, be sure to reset PAPER SIZE-1st to match the paper in the tray. Refer to Setting Basic Features, User Function Settings, User Function Settings List, 13 Paper Size.
3 Pull the manual paper feeder down until it is horizontal.
5 Insert a sheet of paper face up. Adjust the guides again to ensure that the paper is straight.
4 Adjust the paper guides on the feeder. 6 Press the Copy key (refer to the instructions above). If you are making more than one copy, or copying a multi-page document, insert additional sheets when the previous sheet is all the way through the machine.
Sending a Fax to Multiple Locations Overview

Group vs. Broadcast

There are two ways to send one fax to multiple locations using one fax session. Group Broadcast
Individual destination numbers included as part of either method may be saved (programmed) into your fax machine as One-Touch, 2-Digit, or 3digit Speed Dial numbers. These saved (programmed) numbers must exist before sending a fax. See Programming Speed Dial Numbers.
Group Fax A group fax is a fax sent to several locations. A group fax is meant to be repeated. The group is a collection of fax numbers to which you regularly or repeatedly send communications. This set of numbers is saved (programmed) into the machine.
Broadcast Fax A broadcast fax is a fax sent to several locations. A broadcast fax is a one-time event (not meant to be repeated). The broadcast (a collection of destination numbers) is not saved (programmed) into the machine.
Individual destination numbers included as part of the group fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3digit Speed Dial numbers. The Group (a collection of individual destination numbers) can be saved.
Individual destination numbers included as part of the broadcast fax may be saved (programmed) into your fax machine as One-Touch or 2- or 3digit Speed Dial numbers. The Broadcast (a collection of individual destination numbers) cannot be saved.

Group Faxing

What is a Group Fax?

Only Authorized Service Technicians will access the Protocol Dump Report.
4 Press the Yes key. The report prints.
Active Memory Files Report
What is it? The active memory files report provides a list of all messages stored in your fax machines memory, either documents waiting for transmission or documents which have been received and not yet printed. What information does it provide? RECEPTION Lists the memory reception information. Entries lists the number of received messages stored in your facsimile units memory. Pages lists the total number of pages received. PERSONAL BOX Lists the status of your Personal Boxes (Confidential, Bulletin Polling). Mode describes the Box types. Entries list the number of received messages stored in each Box. Pages lists the total number of pages in each Box. POLLING TX /RX Lists the information on polling reception and polling transmission not using a Box. Polling transmissions are shown in the mode column, along with the scanned number of pages. Polling Reception lists the date and time sent, sender, and transmission mode. TRANSMISSION Lists the information on Delayed Fax and Redialing Wait Transmissions. Does not list polling reception information. Polling reception information is shown under POLLING TX/RX. Transmission date and time, receivers, and transmission modes are listed.
This report will not print if there are no messages stored in memory.
How to Print 1 Press the Select Function key. 2 Press the 6/Report Print One Touch key. The display shows 1:ACTIVITY REPORT. 3 Using the numeric keypad, press 3. The display shows 3:ACTIVE MEM or Press the No key repeatedly until the report you want to print appears on the display. 4 Press the Yes key. The report prints.
How to Interpret Refer to What information does it provide? for this report.

Activity Report

What is it? The activity report provides a record of your fax machines communications. What information does it provide? The total amount of time spent sending faxes (Calling) and the total amount of time spent receiving faxes (Called). The date, time and duration (S, R-TIME) of each transmission or reception. The name or telephone number of the fax machine you were communicating with (DISTANT STATION ID). If you were sending a fax, the telephone number or the Location ID is printed. If you were receiving a fax, the remote fax machines Personal ID or its telephone number is printed. The communication mode used for each transmission or reception (Communication Codes). The number of pages sent or received. The result of each communication (Results Codes). Service Codes. Be sure to report these diagnostic codes if you contact your Authorized Service Dealer about communication problems.

The first toner cartridge in your new fax machine has to fill the drum reservoir and saturate the developing roller with toner. For this reason, it will need to be replaced sooner than subsequent cartridgesafter about 1,000 pages.
Warning: Be careful when handling the toner cartridge. Do not let toner spill on your clothing or other porous materials. Use cold water to clean up spilled toner; hot water causes the stain to set.
1 Lift the document table into an upright position.
If your fax machine displays TONER LOW or REPLACE TONER CART., replace the toner cartridge with a new one soon. If print density is high enough, you can continue to use the toner cartridge without replacing it until print quality becomes unacceptable. Keep in mind that if you dont replace the cartridge soon, there is a risk that a fax will be unreadable when it prints using an empty cartridge.
2 Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker.
4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge.
3 Pull the lever (on the right) on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new cartridge.
5 With the ridged side facing up and the lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.
6 Once the toner cartridge is in place, push the lever all the way toward the back of the fax machine to secure it and release the toner.
8 Close the copy stacker and push down until you hear the copy stacker click into place. Be sure that the cover latches on both sides.
7 Using the cleaning wipe provided with your new toner cartridge, gently wipe across the full length of the LED array. Repeat as necessary, using a clean part of the wipe on each pass. Let the array dry completely.
9 Close the document table.

Display Panel Messages

This section lists the status and error messages that may appear on the fax machines display panel, and explains what they mean and how to correct any problem they indicate.

Normal Display

02:13 [nnn] where nnn = FAX, TEL, PC, T/F, MEM, FWD, or TAD. Under normal operating conditions, the top line of the display shows the time and the answering mode [nnn]
The red Alarm indicator lights when there is an error condition.

Error Messages

Messages are listed in alphabetical order by the first letter of the message. CHANGE DRUM SOON The image drum is nearing the end of its projected life. Make sure a new drum is available, and replace the drum when print quality begins to deteriorate. COMMUN. ERROR There is a problem communicating with a remote fax machine. For possible causes and solutions, refer to Problem Solving, Problem Checklist. CONFIRM PAPER SIZE Appears only when the MFP option is installed. The paper loaded is not the size called for by your application software. Check your software printing settings and the paper in the paper tray. COVER OPEN The stacker cover is not closed. Press down firmly on the cover to make sure it is closed and latched on both sides. DOCUMENT JAM [FAX] CONFIRM AND STOP A document to be faxed or scanned has jammed in the scanner. Refer to the Problem Solving, Clearing a Document Jam section of this document. DOCUMENT MIS-FEED[FAX] RELOAD DOCUMENT A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document.
ERROR 77 There is no image drum in the fax machine. Turn the fax machine off, install an image drum and toner cartridge according to the instructions in this document, then turn it on again to clear the message. PAPER JAM [FAX] CHECK PAPER OR PATH Paper may be jammed inside the printing mechanism. Check the paper path and remove any jammed paper. Refer to Problem Solving, Clearing a Paper Jam. PAPER MIS-FEED [FAX] CHECK PAPER OR PATH Paper is jammed feeding from the paper tray into the printer. Check the paper path and remove any jammed paper. Refer to Problem Solving, Clearing a Paper Jam.

NO PAPER REPLACE PAPER

The paper tray is out of paper. Add more paper. If there is paper in the tray, this message may indicate that paper has jammed while feeding into the printer. Check the paper path and remove any jammed paper. Refer to Problem Solving, Clearing a Paper Jam. If you run out of paper while printing a fax, the remainder of the fax is stored in memory, and a MSG IN MEMORY message appears. After you reload paper, stored faxes print automatically.

Someone tried to send you a confidential fax but nothing happened. You must set up a personal (confidential) mailbox before anyone can send you a confidential fax. Refer to Advanced Operations, Confidential Faxes. Make sure the person sending you the fax knows the correct mail box number. Your fax machine does not immediately switch to TEL mode when you make or receive a voice call. Try pressing the Stop key. Your fax machine will return to standby mode so that you can converse. This condition may happen infrequently due to telephone line conditions, or the type of external telephone used. Check the physical line connections (wall outlet and cord). If this problem happens often, call your Authorized Service Dealer for service.
Your received documents are light or have vertical streaks on them and you are not out of toner. First, print a cleaning page. Press the Select Function key, then press the 10/Printer Cleaning key, then press the Yes key. If that doesnt help, gently wipe the lens surface of the LED array with a soft pad moistened with rubbing alcohol, and then see if the machine works properly. Refer to Problem Solving, Toner Cartridge Issues, Replacing the Toner Cartridge. If your fax machine still does not work properly, remove the image drum unit. Tap the toner cartridge and replace the assembly. If this doesnt work, you may need to replace your image drum cartridge. Refer to the Problem Solving, Image Drum Cartridge Issues, Working with the Image Drum Cartridge.
You want to answer an external telephone but your fax machine always answers first. If you are using an external telephone, change your fax machines incoming ring response setting. The incoming ring response is changed via User Function 11. Refer to Setting Basic Features, User Function Settings, User Function Settings List, 11 Ring Response. Your received faxes sometimes look distorted. If the document received is wider or longer than the paper you have loaded into your paper tray, your fax machine automatically reduces the length of the document to fit on your paper. This type of problem could also be communication related. You are constantly receiving unsolicited advertising on your fax machine. Try using User Function 08, Closed Network Function. Refer to Setting Basic Features, User Function Settings, User Function Settings List, 08 Closed Network Function.

Redial, 83 and power failures, 83 interval, 64 key location, 39 number of tries, 64 Reduction distorted documents, 214 Relay Auto Receive Mode, 124 faxing, 2, 123 group numbers, 126 initiating a relay broadcast, 131 Relay Broadcast Report, 127, 130, 185 Relay Initiate TX key, 43, 101 relay initiating station, 123, 125 relay key station (hub), 123, 126 relay password, 126 relay report number (Auto Dial 150), 125, 127, 128, 185 requirements for relay faxing, 124
RELOAD DOCUMENT stopping a transmission, 83 Remote Diagnosis, 60 Remote Receive, 58, 73 using with an answering machine, 71 REPLACE TONER CART. message, 194, 206 Replacing parts how to obtain, 217 Report Print key, 43 printing reports, 101 Reports, 168 active memory files, 172 activity, 174 automatically generated, 169 broadcast confirmation, 176 broadcast entry, 177 codes, 186 confidential reception report, 149, 178 configuration, 179 list of available reports, 169 message confirmation, 180 automatic printing, 181 print on-demand manual, 182 phone directory, 183
power outage, 184 printing, 170 from menu, 169 One-Touch key 6/Report Print, 171 Relay Broadcast Report, 127, 128, 130, 185 Report Print key, 43, 101 stopping unwanted reports, 210 Resetting drum counter, 202 Resolution copy, 106 document, 79 EX. FINE, 79, 106 FINE, 79, 106 PHOTO, 79, 106 print, 222 scanning, 223 STD, 79, 106 transmit resolution, 53 Resolution Key EX.FINE, 39 FINE, 39 PHOTO, 39 STD, 39 Restrict Access, 3, 61
RESULT = OK message, 81 Result codes, 187 Results confirmation, 83 Ring, incoming, 58, 73 Ring response, 54, 73 S S_JAM (Result Code), 187 Saving money, 2 control access to your machine, 3 passwords, 3 restrict phone numbers, 3 delayed transmission, 2 relay faxing, 2 toner save, 62 Saving time, 4 dual access, 4 Oki Data Web site, 4 send a fax and save the number, 84 Speed Dial Numbers, 4
Scan, 223 Counter Display key, 43 gray scale, 223 length, 223 long documents, 67 resolution, 223 speed, 223 use your fax as a scanner (MFP option), 46 width, 223 Search for a location ID, 82 for locations, 114 names of locations, 37 Search key dialing, 82 location, 38 Second paper size, 57, 73 Second paper tray, part number, 218 Security confidential faxes, 141 controlling access to your machine, 53, 61 mailboxes, 142 Select Function key location, 37, 47
Selecting a location, 80 Auto Dial, 80 external handset, 80 numeric keypad, 80 One-Touch, 80 Sender ID, 53 Configuration Report, 28 definition, 28 printing on faxes you send, 53 programming, 29 relationship to Personal ID, 28 Sending a fax to a single location, 80 blank faxes, 208 broadcast fax, 120 confirming results, 83 delayed fax (later date and time), 2 dual access, 166 relay faxing, 123 saving the number, 84 without pressing Start, 80 SENDING message, 81 Serial number, 216 example, 34 of your machine, locating, 34

Service remote diagnosis, 60 Service codes, 186 Service function settings, 67 changing, 67 list, 67 Settings current settings, 51, 179 Shipping your machine, 14 Signal tones (sounds), 44 Size (document), 77
Sounds buzzer volume, 53 continuous tone, 61 end of session tone, 44 high pitched tone, 80 incoming calls, 58 intermittent warbling, 44 key select tone, 44 made by your machine, 44 manual reception, 86 minimizing rings (Ring Response), 54 monitor volume, 53 one short beep, 44 repetitive warbling, 44 three long beeps, 44 three short beeps, 44 transmission received, 61 your machine rings like a telephone, 70, 71 Space key, 40 Spaces entering when programming, 30, 40 Spanish (language), 58, 68
Specifications, 221 coding scheme, 222 communications, 222 consumables drum yield, 223 toner yield, 223 dialing, 221 electrical, 225 environmental, 225 memory, 222 installation limitations, 222 optional, 222 standard, 222 modem speed, 222 paper handling, 224 automatic document feeder, 224 envelopes, 224 manual feeder, 224 single sheets, 224 universal tray, 224 physical dimensions, 224 print resolution, 222 print speed, 222 protocol, 222 scanning, 223 transmission speed, 222
Speed modem, 222 print, 222 scanning, 223 transmission, 222 Speed Dial 2-Digit, 95 3-Digit, 95 Group, 95 keys, 41 One-Touch, 94 types, 93 Stacker, document, 15, 33 Start key, 40 STD copy resolution, 106 resolution, 79 Resolution Key, 39 STOP (Result Code), 187 Stop key, 39 Stopping a transmission, 83 Streaks on printed documents, 214 Supplies, 217 Symbols Unique key, 6, 29, 37, 85, 98, 105, 129
T T/F Mode, 71 T/F TIMER PROG., 54 TAD Mode, 71 remote receive, 71 TEL 1 jack, 23, 34 TEL 2 jack, 23, 34 connect a handset, 34 connect an answering machine, 34 connect an external phone, 34 TEL Mode, 70 machine won't switch, 213 manual reception, 86 Telephone access number, 74 deleting, 75 connect to LINE jack, 34 connect to outside line, 73 manual receive mode, 70 noisy area (echo protection), 215 voice request, 91 your machine doesn't answer, 212
Telephone number Auto Dial 150 (your machine's number) Relay Broadcast Report, 185 dial parameter settings, 64 list (phone directory), 183 long number (chain dialing), 103 of your fax machine (TSI / CSI), 28 programming, 29 P symbol, 40 Telephone/fax auto switch mode, 71 switching between modes T/F TIMER PROG., 54 Temperature, specifications, 225 tilde Unique key, 6, 85, 98, 105, 129 Time printing the time and date, 67 setting the clock on your machine, 27 User Program key, 43 Tone dialing, Tone key, 37 Tone key, location, 37 Tone/Pulse selection, 65

Test Report

HIGH-VOLUME FACSIMILE MACHINES
Oki Data OKIFAX 5650 PLAIN PAPER/LED

Test period duration:

Three months
Manufacturer: Oki Data Americas, Inc. Mount Laurel, NJ Made in Japan Suggested retail price: $1,899. Type: Desktop, CIS scanning, LED-array electrostatic imaging, dual-component developing, heat and pressure fusing; cut-sheet plain paper; ITU-T G3 communication mode, digital signal. Resolution: 200 x 100 lpi, standard; 200 x 200 lpi, fine; 200 x 400 lpi, extra fine (for transmission only); 64-level halftone. Modem speed: 33,600 bps to 2,400 bps. Coding system: MH, MR, MMR

GENERAL APPRAISAL

An impressive overall performer that completed BLIs tests without malfunctioning, the Oki Data OKIFAX 5650 is a compact LED-array fax machine offering good economy. Specifically, the unit offers a per-page supply cost and an overall cost per reception that are among the lowest for fax machines tested to date. Only one other model has a lower per-page supply cost. In addition, the OKIFAX 5650 is one of the least expensive currently available high-volume fax machines equipped with a 33.6-Kbps modem. The OKIFAX 5650 also stands out from many competitors in several aspects of its performance. Unlike the majority of models tested to date by BLI, the OKIFAX 5650 received BLIs highest rating in all areas of copy quality and demonstrated good procedures when the size of the file exceeds memory capacity by scanning

continued

Copyright 2001. WARNING: This material is copyrighted by Buyers Laboratory Inc. and is the sole property of Buyers Laboratory. Duplication of this proprietary report or excerpts from this report, in any manner, whether printed or electronic (including, but not limited to, copying, faxing, scanning or use on a fax-back system), is illegal and strictly forbidden without written permission from Buyers Laboratory. Violators will be prosecuted to the fullest extent of the law. To purchase reprints of any BLI reports or articles, contact BLI at (201) 488-0404. Buyers Laboratory Inc., 20 Railroad Avenue, Hackensack, NJ 07601.

3603-TR

BUYERS LABORATORY TEST REPORT
Oki Data OKIFAX 5650 Facsimile

General Appraisal

additional pages to memory as memory becomes available (see Transmitting from memory when the size of the file exceeds memory capacity). In addition, the unit dials the destination and begins transmitting while pages are being scanned to memory. And although programming advanced features was not as intuitive as with other units tested, the OKIFAX 5650 was otherwise easy to program and use. Maintenance, which involves a developer/drum unit and a separate toner cartridge, also proved convenient. In addition to the 33.6-Kbps modem, the OKIFAX 5650 provides such typical highvolume features as a 2.5-MB memory, which can be upgraded to 6.5 MB, multi-access and a 250-sheet paper capacity that can be expanded to 750 sheets. The Energy Star-compliant unit also offers a 30-sheet automatic document feeder, MMR compression, an 8page-per-minute print speed, a 4.8-second-perpage scan speed, and face-down correct-order printing. And when equipped with the optional UniMessage Pro MFP kit, the unit can serve as a 600-dpi Windows GDI printer, 300-dpi scanner and PC fax. Moreover, the optional UniMessage Pro LAN kit enables network printing, scanning and faxing and allows users to fax hardcopy documents to an e-mail address via the Internet. Other features of the OKIFAX 5650, which can serve as a transfer hub, include 20 timers for delayed operations, 16 mailboxes for confidential receptions, access codes and a message confirmation image feature, in which part of the first page of an image is printed on the transmission report, making it quicker and easier for users to identify their reports. The unit also provides remote diagnostics, a print

operation key that allows users to print received faxes that are stored in memory even when toner is low, and memory reception mode (all incoming documents are stored in memory until a password is entered). In addition, 2-MB and 4-MB battery backup options, as well as an optional telephone handset, are available. BLI technicians noted one shortcoming in the tests. When the unit was subjected to excessive line noise and the destination was redialed, unlike most other fax machines tested, which transmit only the pages that were not successfully transmitted, the OKIFAX 5650 transmitted the entire file, including the pages that were successfully transmitted (see Transmitting from memory after a failed communication). It should be noted, however, that the unit is equipped with error-correction mode (ECM), which reduces the chance of communication errors. Because of its impressive overall performance, good economy and compact size, BLI highly recommends the Oki Data OKIFAX 5650 for high-volume faxing environments. Copy quality (text/halftone mode; tested in copy mode): Text.. Good/Good Solids.. Good/Not applicable* LineArt.. Good/Good Halftones. Not applicable*/Good Estimated downtime:. Low. Estimated waste:. Low.
*Solids are not evaluated in halftone mode and halftones are not evaluated in text mode.

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FEATURES
Autodialing features: 190 autodialer destinations, 40 of which are stored under one-touch keys and 150 of which are dialed using two- and three-digit speed-dial codes (each one-touch key or speed-dial code can be programmed to store one number of up to 40 digits and an ID name containing up to 15 alphanumeric characters); each key can be programmed for up to two fax numbers, a primary number that is always dialed first, and an optional alternate number that will be dialed if the first number is busy or there is no answer; group dialing (a total of 200 destinations; 20 one-touch keys can be used to store groups with up to 190 destinations per group, plus 10 destinations that can be dialed directly from the telephone keypad); directory dialing (via Search key for preprogrammed telephone numbers); chain dialing. Automatic document feeder: Holds up to 30 sheets. Adjustable side guides move in sync to accommodate sheets ranging in size from 5-13/16" x 5" to 8-1/2" x 14"; Oki Data service can set the machine to accommodate longer documents. Maximum printing width: 8-1/2" Maximum scanning width: 8-1/2" Batch transmission: No. Broadcasting: Up to 20 groups are programmable for up to 190 destinations per group. Furthermore, manual broadcasting to up to 200 destinations via any combination of one-touch keys, speed-dial keys or manually dialed numbers (up to 10). Confidential transmission/reception: Yes/16 mailboxes. Copying: Up to 99 copies/sets; manual sheet-feed bypass tray. Dual line: No. Image smoothing: No. ITU-T subaddressing: No. Memory features: 2.5-MB standard memory; expandable to 6.5 MB; multi-access; instant dialing (the unit dials the destination and begins transmitting while pages are being scanned to memory); memory reception mode (all incoming documents are stored in memory until a password is entered). Paper supply: One 250-sheet drawer, user-adjustable for letter-size (8-1/2" x 11"), legal-size (8-1/2" x 14") or A4size (8-5/15" x 11-3/4") paper; manual paper feed slot for making copies on paper types other than those normally used. PC connectivity: See Options. Polling: Simple, memory and bulletin board. Print speed/resolution: 8 ppm/600 dpi via optional UniMessage Pro MFP software (see Options). Redial: User-programmable for up to 10 attempts at from one- to six-minute intervals. Relay request/transfer hub: Yes/Yes. Telephone handset: Optional. Timers: 20. User codes: Access. Verification stamp: No. Other features: Priority transmission; closed user group; distinctive-ring detection; error-correction mode (ECM); message confirmation image (part of the first page of an image is printed on the transmission report); fax forwarding; management reports; dual-language display (user-selectable for up to two languages, including English, Spanish, French or Portuguese, depending on where the machine is purchased); remote diagnostics (a service person can remotely dial and service the OKIFAX 5650); print operation key (prints messages that are stored in memory even though toner is low); counter display key (users can press the key to check print or scan counter); memory/feeder switch settings (allows users to make adjustments for single- or multiple-sheet manual feed transmissions); out-of-paper/-toner reception; extension phone transfer; voice request reception modes (automatic/ manual, tel/fax switchover [automatically switches between voice and fax communication]); width reduction (when set to On, the unit prints received messages at a reduced width); toner-saver mode; telephone answering device (TAD) interface.

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Oki Data OKIFAX 5650 Options
2-MB (160-Page) Memory: Suggested retail price, $350. Only one memory option can be installed at a time. Increases memory capacity to 4.5 MB (360 pages). 4-MB (320-Page) Memory: Suggested retail price, $399. Only one memory option can be installed at a time. Increases memory capacity to 6.5 MB (520 pages). 2-MB Battery Backup: Suggested retail price, $350. 4-MB Battery Backup: Suggested retail price, $399. 500-Sheet Paper Drawer: Suggested retail price, $449. Increases total on-line paper capacity to 750 sheets. Telephone Handset: Suggested retail price, $70. UniMessage Pro MFP Kit: Suggested retail price, $200. Includes parallel interface that allows the OKIFAX 5650 to be used as a 600-dpi GDI printer, 300-dpi scanner and PC fax for PCs running Windows 3.11, 95, 98, NT 4.0 and Me. UniMessage Pro LAN Kit: Suggested retail price, $495, five users; $999, 10 users; $1,499, 25 users. Enables network printing, scanning and faxing and allows users to fax hardcopy documents to an e-mail address via the Internet.
TEST RESULTS AND OBSERVATIONS
Reliability and Image Quality
Malfunctions encountered during tests: None. Density of solid black scanned image (based on eight readings corresponding to eight different locations on the original): Density of original: Range, 1.61 to 1.69 (on a scale of 0 to 2.5, with 2.5 being as dark as would be possible under
Oki Data OKIFAX 5650 Control Panel

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TEST RESULTS AND OBSERVATIONS continued
most circumstances). Density of copy: Range, 1.06 to 1.28 (on a scale of 0 to 2.5, with 2.5 being as dark as would be possible under most circumstances). Density range for fax machines tested to date: 0.93 to 1.53.
HALFTONE FIDELITY READINGS
Halftone Level Coverage Of Original 100% 14 Coverage Of Copy 100% 0 % Difference 0% -1 -9 -23 -48 -100
Halftone FidelityAverage of two readings for each of eight levels of halftones, with the first level being a solid black and the eighth level being the lightest; negative values indicate a loss of coverage. Ideally, the copy of the halftone would have a coverage reading that is equal to that of the original halftone; thus, 0% difference is optimal.

Average difference between copy of halftone and original halftone (root mean square value): 40%. Range for fax machines tested to date, 7% to 70%.

Scanning Speed

(Note: The average scanning speed is obtained from scanning into memory three originals using standard resolution and normal contrast settings; timing begins when the Start button is pressed and continues until the last page exits onto the exit tray.) Scanning speed with 4% page coverage original: 4.8 seconds per page; range for fax machines tested to date, 1.61 to 14.94 seconds. Scanning speed with 12% page coverage original: 4.8 seconds per page; range for fax machines tested to date, 1.61 to 26.11 seconds.

Ease Of Operation

Control panel: Hard keys; two-line, 40-character LCD display. Ease of programming functions: Fair. To program functions, the user presses the Select Function key and then presses the one-touch key that corresponds to the desired function. (All of the one-touch keys are labeled; when the Select Function key is pressed, the one-touch keys double as program keys.) The user can program basic features without referring to the documentation, but may need the documentation for instructions when programming advanced features because functions are not easily identified on the display. Characters for ID names are entered directly from the telephone keypad, which doubles as a character-entry keypad when in programming mode. ID names and numbers are easily edited.

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Ease of operation for transmitting documents: Good. The OKIFAX 5650 is user-programmable for sending all documents either from memory or directly (bypassing memory). The destination can be dialed before inserting the documents into the feeder (which would allow, for example, the user to refer to a fax number on the cover page). Documentation: Good. Operating instructions and explanations of features in the users guide are clearly written and information is easy to find. A Saving Money section explains how to reduce phone charges by using relay and delayed faxing. A Quick Reference guide is also included. as memory becomes available and thus, a document that exceeds memory capacity would have to be transmitted from the document feeder in order to be transmitted in a single phone call.

Paper Handling

Paper output tray (originals): Originals exit from the back of the machine onto a tray. Paper output tray (receptions): Receptions exit the front of the machine onto a tray integrated into the machine below the document feeder. Reception print-out: Receptions exit onto the tray with the printed side facing down in correct page sequence when transmitted from a typical fax machine (that is, one without a reverse-order sending feature enabled). Document feeder: Good. Tested original types: The document feeder accepted glossy photographs; printed material (20-lb. bond) from a laser printer, a dot-matrix printer and copier; 25% cotton bond and 9-lb. onionskin from a printwheel typewriter; originals from an offset duplicator; and 110-lb. card stock.

Memory Capabilities

Capacity: 2.5-MB standard memory which, in testing, held 51 pages of a 12% original in standard mode (while BLI uses a 12% original in determining memory capacity, note that Oki Data uses ITU-T Test Document #1 in standard mode to determine memory capacity and claims a capacity of 200 pages). Transmitting from memory after a failed communication: Fair. When the OKIFAX 5650 was subjected to excessive line noise during the tests, it was found that the destination was automatically redialed after the communication was terminated. When a connection was made after redialing, the OKIFAX 5650 transmitted the entire file, including the pages that were successfully transmitted, which would cause unnecessary telephone line costs. In contrast, most other models tested transmit only the pages that were not successfully transmitted. It should be noted, however, that the OKIFAX 5650 is equipped with error-correction mode (ECM), which reduces the chance of communication error. Transmitting from memory when the size of the file exceeds memory capacity: Good. When the size of the file exceeds memory capacity, the OKIFAX 5650 scans additional pages into memory as memory becomes available. This process is repeated until the entire file is transmitted in one transaction. This eliminates the need to redial the destination or transmit the file directly (i.e., bypassing memory) in order to send it in one transaction. Many other models tested cannot scan additional pages into memory

Multi-Access

Good. The Oki Data OKIFAX 5650 can perform more than one operation simultaneously. When transmitting documents from memory or receiving documents, the OKIFAX 5650 can scan additional documents to memory for any sending operation. Additionally, documents can be copied while sending documents from memory, but not when receiving documents into memory. Functions cannot be programmed and reports cannot be printed while sending or receiving documents.

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MAINTENANCE
Good. The OKIFAX 5650 uses a developer/drum unit and a separate toner cartridge, both of which can be easily changed by the user. Two toner cartridges were tested and yielded an average of 3,217 pages when tested in copy mode using the Buyers Laboratory Test Original (6% page coverage). (Oki Data claims a yield of 2,500 receptions/copies when an original with 5% page coverage is used). Oki Data claims the developer/drum unit should last for 20,000 receptions/copies.

TONER YIELD (BASED ON 6% PAGE COVERAGE)

Toner Cartridge Weight

Full 120.6 grams Empty 62.8 grams Net Weight 57.8 grams Toner Yield (copies) 3,217 Copies Per Gram 55.6
Ozone filter: Oki Data claims that the amount of ozone emitted is so small that an ozone filter is not required.

Consumables

Developer/drum unit: Suggested retail price, $216. Toner cartridge: Suggested retail price, $39.

COST ANALYSIS

Service contract: Contact local dealer. Rental/lease: Contact local dealer.

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COST ANALYSIS continued
COST PER RECEPTION BASED ON EQUIPMENT PURCHASE
Monthly Volume 750 1,000 1,500 2,000 2,500 3,000
Depreciated Purchase Price1 6.330 3.165 2.110 1.583 1.055 0.791 0.633 0.528
Supplies and Consumables 2 2.292 2.292 2.292 2.292 2.292 2.292 2.292 2.292
Paper 3 0.723 0.723 0.723 0.723 0.723 0.723 0.723 0.723
Cost Per Reception 9.345 6.180 5.125 4.598 4.070 3.806 3.648 3.543
The suggested retail price of $1,899 was depreciated over a five-year period using a straight-line method. The monthly volume values indicated, because they represent only receptions, are doubled in the depreciation calculation in order to take into account transmissions as well as receptions. The cost of the toner cartridge was based on BLIs tested toner yield using the Buyers Laboratory Toner Yield Test Original, which has 6% page coverage. The cost of the developer/drum unit was based on Oki Datas suggested retail price and yield. The cost of paper was calculated using an estimated price of $36.15 per 5,000-sheet carton of 8-1/2" x 11" 20-lb. bond.

SPECIFICATIONS

Electrical system: 120 V, 50/60 Hz, AC, 4.4 amps. The unit tested had a three-wire cord (grounded) 6' and 1-1/2" in length, and carried UL and CSA approval. Power consumption: Standby, 12 watts; reception, 355 watts; transmission, 22 watts; copying, 360 watts. Energy Star compliance: Oki Data states that the OKIFAX 5650 meets the criteria for Energy Star compliance. Dimensions (configured as tested) and weight: 9-1/2" H x 13" W x 27" D; weight, 28.7 lbs. Warranty: 90 days onsite service, one year parts and labor; five years parts and labor for the LED printhead.

WARNING

THIS NOTICE IS TO ADVISE THATALL BUYERS LABORATORY INC. (BLI) REPORTS, SPECIFICATION GUIDES, SOFTWARE PRODUCTS, DATABASES, NEWSLETTERS, AND ANY OTHER BLI PRODUCT ARE COPYRIGHTEDAND REGISTERED WITH THE UNITED STATES COPYRIGHT OFFICE (THE LIBRARY OF CONGRESS) AND ARE PROTECTED UNDER TITLE 17 U.S.C. 101 ET. SEQ. NO PART OF ANY BLI PUBLICATION, PRODUCT OR DATABASE MAY BE REPRODUCED OR TRANSMITTED INANY FORM OR BY ANY MEANS, EITHER ELECTRONIC (SUCH AS VIA AN INTERNET WEB SITE, LAN, WAN OR FAX-BACK SYSTEM) OR MECHANICAL, INCLUDING PHOTOCOPYING, RECORDING OR BY ANY INFORMATION STORAGE OR RETRIEVAL SYSTEM, WITHOUT THE EXPRESS WRITTEN PERMISSION OF BUYERS LAB OR WITHOUT OBTAINING A LICENSING AGREEMENT FROM BUYERS LAB. SUCH UNAUTHORIZED USE BY ANY PERSON(S) OR ORGANIZATION(S) OF THE AFOREMENTIONED BLI MATERIAL OR PRODUCTS, OR ANY OTHER PROTECTED BLI MATERIAL OR PRODUCT, CONSTITUTES WILLFUL INFRINGEMENT OF BUYERS LABS COPYRIGHTS. BE WARNED THAT WILLFUL INFRINGERS WILL BE PROSECUTED TO THE ABSOLUTE FULLEST EXTENT OF THE LAW, AND THAT BUYERS LAB WILL SEEK INJUNCTIVE AND COMPENSATORY RELIEF, INCLUDING, BUT NOT LIMITED TO, ATTORNEYS FEES AND COSTS, IN ADDITION TO ANY PROFIT DERIVED BY THE INFRINGERSAS PERMITTED UNDER 17 U.S.C. 504 (B) OR STATUTORY DAMAGES RECOVERABLE UNDER 17 U.S.C. 504 (C).
(This report has been reprinted with the written permission of Buyers Laboratory Inc.)

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