Ink Jet Fax

Fax-Lab 460/480

INSTRUCTIONS

EDITED/PUBLISHED/PRODUCED BY: Olivetti, S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A.
Printed in Thailand. Code of user manual: 259732J Date of publication: July 2006.
Copyright 2006, Olivetti All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages without prior written authorization from Olivetti S.p.A.
The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences between individual PSTNs in the various countries, the approval does not unconditionally guarantee success operation of every PSTN termination point. If you encounter any problems, you should contact your supplier immediately.
The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999/05/CE (a copy of the certificate is included at the end of the manual). Conformance is certified by the application of the mark to the product.
Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries, and in those of Switzerland and Norway. Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical support service.
Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the machines characteristics: incorrect electrical supply; incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the user manual supplied with the machine; replacement of components or original parts using other types not approved by the manufacturer, or where carried out by unauthorized persons.
The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power supply, unplug it from the supply socket.
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For further details, see the Delivery contents, connecting up and first-time operation chapter.

INSTALLATION

This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions, see the relevant sections.
Connect the fax machine to the mains socket

Insert printing paper

Connect the fax machine to the telephone line
The display shows the language in which the messages will be displayed. If the language displayed is not the desired one, press / to change it, then

WHAT DOCUMENTS CAN BE COPIED.. 27 COPYING... 27
THE TELEPHONE ANSWERING DEVICE (TAD)

THE TAD CONSOLE.. 28

DELIVERY CONTENTS, CONNECTING UP AND FIRST-TIME OPERATION
CHANGING, DELETING AND ACTIVATING THE ACCESS CODE... 28 OUTGOING MESSAGES AND MEMOS.. 29 SETTING THE LENGTH OF MEMOS AND INCOMING MESSAGES... 31 PLAYING INCOMING MESSAGES AND MEMOS. 31 DELETING MESSAGES AND MEMOS ALREADY LISTENED TO.... 31 TRANSFERRING INCOMING MESSAGES AND MEMOS TO A REMOTE TELEPHONE.. 32 OPERATING THE TAD FROM A REMOTE LOCATION.. 33 SPECIAL TAD FUNCTIONS... 33 PRINTING THE TAD CONFIGURATION PARAMETERS. 34
PACKAGE CONTENTS... 3 CONNECTING TELEPHONE LINE.. 3 CONNECTING HANDSET.. 4 MAINS CONNECTION... 4 MAKING IMPORTANT PREDETERMINED SETTINGS.. 4 LANGUAGE AND COUNTRY SETTING.. 4 ENTERING THE DATE AND TIME.. 5 INSERTING PAPER... 6 INSTALLING THE PRINT CARTRIDGE.. 7 CHANGING THE DATE AND TIME.. 7 ENTERING NAME AND FAX NUMBER... 8 SETTING UP FOR LINE CHARACTERISTICS.. 9
MORE SOPHISTICATED OPERATIONS
OTHER USEFUL RECEPTION SETTINGS.. 35
COMPONENTS CONSOLE BASIC TRANSMISSION AND RECEPTION OPERATIONS
OTHER USEFUL TRANSMISSION SETTINGS. 39 TRANSMITTING AND RECEIVING IN POLLING MODE. 41

TROUBLESHOOTING GUIDE 14

IF THERE IS A POWER FAILURE.. 43 IF PAPER OR INK HAS RUN OUT... 43 IF TRANSMISSION IS UNSUCCESSFUL.. 43 MINOR PROBLEMS... 43 ERROR CODES... 44 SIGNALS AND MESSAGES.. 45
TRANSMITTING A DOCUMENT.. 14 RECEIVING A DOCUMENT.. 19 SETTING ONE-TOUCH AND SPEED DIALLING. 19 PRINTING REPORTS AND LISTS... 22

MAKING A CALL

TELEPHONING WITH ONE-TOUCH DIALLING. 25 TELEPHONING WITH SPEED DIALLING.. 25 TELEPHONING WITH THE HELP OF THE PHONE BOOK. 26 REDIALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS. 26
MAINTENANCE OPERATIONS 47
REPLACING PRINT CARTRIDGE... 47 RE-ENABLING THE PRINT CARTRIDGE AND CHECKING THE NOZZLES... 47 CLEANING THE PRINT CARTRIDGE ELECTRICAL CONTACTS... 48 CLEANING OPTICAL READ HEAD.. 49 CLEANING SEATING... 49 CLEARING JAMMED DOCUMENTS.. 49 CLEARING PAPER JAMS.. 49
MANUFACTURER AND SERVICE TECHNICAL DATA INDEX

BEFORE YOU START

CONSULTING THE MANUAL
This manual describes two models of fax machine which differ from one another in whether or not they have a built-in telephone answering device. In the description that follows, whenever a distinction is to be made between the two models, reference will be made to: "Base model" and "Model with a built-in TAD".

SAFETY PRECAUTIONS

RISK OF

AN ELECTRIC SHOCK

ENVIRONMENTAL RECYCLING
The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country. Information about Directive 2002/96/CE on the treatment, collection, recycling and disposal of electric and electronic devices and their components.

Transmission commences and the message CONNECTING appears on the display. If the document is sent correctly, once this operation has been completed, the display will show the message TX COMPLETED for a few seconds.
If the document is transmitted correctly, once this operation has been completed, the display will show the message TX COMPLETED for a few seconds.

Comment

If you have entered any incorrect digits: position the cursor, using the |/} keys, to the incorrect digit and overwrite it with the correct one. If you want to delete the number altogether, press the key.
TRANSMISSION, LIFT THE HANDSET
TRANSMITTING ORIGINAL AT (DELAYED TRANSMISSION)

A PRESET TIME

and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. 2. Lift the handset to engage the line. The display shows:
This function enables you to solve time zone problems if your correspondent is located thousands of kilometres away and to avoid paying high prices by choosing time bands when there is less traffic on the telephone lines. 1. Place the original document in the ADF. On the upper line, the display shows:
and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. 2. Press the key until the display shows:
and the length of the transmission in minutes and seconds in the top right-hand corner. 3. To select the recipient number, press the keys: The recipients number may contain a maximum of 64 digits. If your correspondents fax machine is set up for automatic reception, you will hear the fax machine signal. If it is set up for manual reception, the correspondent himself will answer. Ask him to press the start key on his fax. Then wait for the fax signal. 4. To start sending, press the key:

DELAYED TX

TYPE TIME HH:MM
Enter the time at which you want to transmit the document. For example 16:50. 4. To do so, press the keys: 5. Press the key:
The message CONNECTING appears on the display. If the document is sent correctly, once this operation has been completed, the display will show the message TX COMPLETED for a few seconds.

REDIAL

If no connection is established due to line errors or because the recipients number is busy, the fax machine automatically redials the number up to five times.
TYPE FAX NUMBER NUM/TOUCH/SPEED
Dial your recipients number in any of the available methods: directly on the numeric keypad or using the one-touch keys or speed dialling codes (see Setting one-touch and speed dialling). 6. Press the keys: 7. To confirm the entry, press the key:

The display shows TX SET. for a few seconds and then:

AUTOMATIC OO TX AT 16:50

You can cancel the delayed transmission setting. Do so by removing the document from the ADF or by pressing the key.
If there is a power failure, the delayed transmission will be cancelled.

CHANGING

SET UP
OR DELETING DELAYED TRANSMISSION ALREADY
10. To do so, press the keys: Confirm the entry or the existing number displayed. 11. To do so, press the key:
1. Press the key until the display shows: The display shows:

AUTOMATIC OO TX AT 18:00

AN ORIGINAL TO MULTIPLE RECIPIENTS

ALREADY ENTERED

3. Press the key: The fax machines memory allows you to send a document (even at a preset time) to multiple recipients (max. 10): Broadcast transmission. See Transmitting a document from the memory.

CHANGE PARAM.?

If you want to delete the previously set up transmission setting, press the keys | /}. The message CANCEL SETTING? appears on the display. 4. To confirm the deletion, press the key:
A DOCUMENT FROM THE MEMORY
The fax machine automatically returns to the stand-by mode. If you want to change the time at which the document is to be sent or the number of the recipient to whom you want to send the document, take the following steps: 5. Press the key: and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If you want, change the contrast and resolution values as described previously. 2. Press the key The display shows:

TYPE TIME 16:50

You can overwrite the displayed time with the new time. 6. To do so, press the keys: Confirm the entry or the existing time. 7. To do so, press the key: 3.

TX FROM MEMORY

Press the key:
The fax machine starts to store the original document. Once saved, the display shows the message DOC.N. XXXX for several seconds.
For example 16:50. 4. To do so, press the keys: Confirm the entry or the current time.

TYPE FAX NUMBER

8. If you want to set the current time, press the key:
9. To continue with the next steps, press the key:
You can overwrite the displayed number with the new number.
5. To do so, press the key:

PROGRAMMED

TRANSMISSION FROM THE MEMORY
CHANGING, REPEATING OR DELETING
Dial your recipients number in any of the available methods: directly on the numeric keypad or using the one-touch keys or speed dialling codes (see Setting one-touch and speed dialling). 6. To do so, press the keys: 7. Press the key:

To set up, repeat the corresponding steps for recipient number and name entry.

SPEED DIALLING

Using codes (01 - 50) you can assign other fax numbers, telephone numbers and names which will be automatically dialled by pressing the key and typing the code.
Follow the first two steps of the one-touch dialling procedure, then: 1. Press the key until the display shows:

CODED SPEED DIAL

If your fax machine is connected to a private line, access the public line by pressing the key before dialling the number. 9. To do so, press the key: A letter E (external) appears on the display. 10. To confirm the entry, press the key: 2. Press the key:

TYPE SPEED NO. (01-50):

Select the code with which you want to associate the telephone or fax number (for example 3. Press the keys: The display shows: ).

1: NAME

If a name has already been stored, the display will show it. Enter the recipient name (max. 16 characters) as you did for your name (see Entering name and fax number, chapter Delivery contents, connecting up and firsttime operation). 11. To do so, press the keys: If you want to correct a character, place the cursor under the character to be changed.

O1:NUM. FAX/TEL

From here on, follow the one-touch dialling procedure starting from the steps in which the number and name of the correspondent are set.
If you want, you can print the information saved on the 10 onetouch dialling keys and 50 speed dialling codes (see chapter Printing reports and lists).
A ONE-TOUCH DIALLING KEY OR SPEED DIALLING

SENDING

WITH SPEED DIALING
1. Place the original document in the ADF. The display shows on the top line: 1. Follow the one-touch dialling or speed dialling procedure until the display shows: - For one-touch dialling
and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If necessary, change the contrast and resolution values as described in Setting contrast and resolution. 2. Press the key:

- For speed dialling

2. To delete the display, press the key:
Enter the new telephone or fax number (max. 64 digits). 3. To do so, press the keys: 4. To confirm the entry, press the key:
ADDRESS BOOK CODE OR < >
Type the desired speed dialling code, for example:. 3. To do so, press the keys: The display shows the stored fax number. If the name has also been saved, the display shows the latter. Once the number has been dialled, transmission continues in the ordinary way.

The display shows the default code 1234:
Enter the new code, for example, 0001 to change or delete the current code. 5. To enter a new code or change the existing one, press the keys:
6. To delete the code, press the key:

7. Press the key

PLAY UNLOCK
8. To return the fax machine to the stand-by mode, press the key:
To protect the TAD with an access code, carry out the above steps until the display shows PLAY UNLOCK. Then proceed as follows: You can allow only persons who know the access code to listen to messages. 1. To do so, press the key: / The display shows:

PLAY LOCK

2. To confirm the selection, press the key:
RECORDING OUTGOING MESSAGE 1

SET-UP UNLOCK

You can allow only persons who know the access code to program the TAD. 3. To do so, press the key: / The display shows: 2. Press the key:

3. Press the key

SET-UP LOCK
4. To confirm the selection, press the key:

RECORD OGM #1

LIFT HANDSET

5. Lift the handset:

TO RECORD
6. To start recording the outgoing message, press the key:

RECORDING 19

You have 20 seconds (counted on the display from 19 to 00) to record your outgoing message. if the message lasts less than 20 seconds, there are three ways of ending the recording. The recording was completed as soon as you stop speaking and hang up the handset, by pressing the by pressing the If you press the key,
RECORDING OUTGOING MESSAGE 2
key. key to stop recording, the fax 3. Press the key until the display shows:
machine does not automatically play the recorded message. If the time available runs out, the fax machine emits a brief beep and automatically plays back the message you have recorded. 7. Then hang up. 8. To return the fax machine to the stand-by mode, press the key:

RECORD OGM #2

From this point on, proceed as described in Point No. 4 of Recording outgoing message 1.
Bear in mind however that you only have 10 seconds.
If the volume of the message is too low or too high you can regulate it during playback, using the key. The display shows the volume
LISTENING TO OUTGOING MESSAGE 2
level set in the top right-hand corner.
PLAYING OUTGOING MESSAGE 1
2. Press the key: 1. Press the key until the display shows: 3. Press the key

DELETING MESSAGES AND MEMOS ALREADY

LISTENED TO

You cannot delete a message or a memo until you have started listening to it. Incoming messages or memos that have not been played back cannot be deleted. The memory cannot therefore be completely cleared until all the messages and memos present in it have been played back.

ICM REC.TIME

DELETING THE MESSAGE OR MEMO YOU ARE CURRENTLY

LISTENING TO

REC.TIME:30 SECS
5. To select the other available REC.TIME:60 SECS option, press the key: / 6. To confirm the selection, press the key: 1. To start listening to the messages or memos, press the key: The display shows:

PLAY MSG 30-06-:47

2. To delete the messages you are currently listening to, press the key:
The TAD moves to the next message and the display shows:
3. To delete the next message, press the key: Proceed in the same way for all the messages you want to delete.
5. To select the other FORWARD.ONE TIME or FORWARD.DAILY options, press the key: / 6. To confirm the selection, press the key:
If you do not want to delete any messages, press the key: -
Type the time at which you want the messages to be transferred, for example: 11:45. 7. To do so, press the keys: 8. To confirm the entry, press the key:
DELETING ALL MESSAGES ALREADY LISTENED TO
For example, there are 6 messages on the TAD of which 3 have already been played back: 1. Press the key: The display shows:

TYPE TEL. NUMBER

Type the telephone number where you want to be called, for example: 02 614456. 9. To do so, press the keys: 10. To confirm the entry, press the key:

DELETE OLD MSG? CANCEL/

2. To delete messages already listened to, press the key: The display shows the stand-by status and the number of messages remaining after deletion. In this case, 3.
At this point, you may proceed to record the transfer message (see Recording the transfer message) or abort the procedure by pressing the key. 11. To terminate the procedure, press the key:

If you do not want to delete any messages, press the key.
TRANSFERRING INCOMING MESSAGES AND
MEMOS TO A REMOTE TELEPHONE
If you wish, you can program the TAD to call you on a remote telephone at a given time to let you listen to any new messages received. In addition to the time and number at which you wish to be called, you can program the way in which the transfer is to be made (once only or once a day). 1. Press the key until the display shows:
The message transfer setting is cancelled by a power failure.
If you have already recorded a transfer message, the display will show the message PLAYING and the TAD will play the message back. Changing or replacing the message is described in Recording the transfer message. After you have programmed the TAD to transfer new messages to a remote location, you can listen to them by operating the TAD in the same way as in the Operating the TAD from a remote location section.

FORWARD MESSAGES

FORWARDING OFF
OPERATING THE TAD FROM A REMOTE

LOCATION

You can operate the TAD not only directly using specific keys on the fax machine console, but also from any other location. This necessitates that the telephone used operates in tone mode, for example: a mobile phone. To operate the TAD remotely, you must set the fax machine in the TAD/FAX reception mode and you must also type in the access code (default value: 1234) after listening to OUTGOING MESSAGE 1. The remote functions available are enabled by another numeric code consisting of one or two digits (see the table below). If the code has two digits, it is advisable to wait for the confirmation signal between one digit and the other. CODE 5+5 CODE #1 #2 #3 #4 #5 #6 OPERATING FUNCTION Plays new messages. Plays all messages. Repeats current message or returns to previous message. Stops playing current message and skips to next message. Deletes all played messages. PROGRAMMING FUNCTION Disables the TAD/FAX reception mode and enables the AUTOMATIC reception mode. Sets up the fax machine for TAD/FAX reception mode. Enables the OUTGOING MESSAGE 1 to be recorded. Terminates and confirms the recording of OUTGOING MESSAGE 1. Disables the transfer of messages and memos to a remote telephone. Enables only the OUTGOING MESSAGE to be played.

SPECIAL TAD FUNCTIONS

You can set up the TAD for the following special functions: TOLL SAVER ANNOUNCE ONLY SILENT RECEPTION OF INCOMING MESSAGES

TOLL SAVER

Using this function, when you access the TAD from a remote location to listen to any messages, the fax machine will answer as follows: if there are no new messages, it will answer the call two rings after the number preset; if there are new messages, it will answer the call after the preset number of rings (see Changing the number of rings, chapter More sophisticated operations). Therefore if you hear one ring more than the preset number, you will know that there are no new messages and you can hang up before the fax machine answers the call. This function is not available in all countries. 1. Press the key until the display shows:

OR DELETING AN ALREADY MADE POLLING

RECEPTION SETTING

POLLING RX
TRANSMITTING A DOCUMENT IN POLLING MODE (POLLING RECEPTION)
Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine. Then set up your fax machine to receive the document, by programming the dialling mode to be used to call your correspondent and the time at which you wish to receive the document. 1. Press the key until the display shows:
You can choose the following options: CANCEL SETTING? - To cancel the setting. The fax machine returns to its stand-by status. CHANGE PARAM.? - To change the time at which the transmission request is to be made or the number of the correspondent from whom you want to receive the document. 4. To view the other available option: CANCEL SETTING?, press the key: /
5. To confirm the selection, press the key:
From here on, proceed as described in Transmitting a document in polling mode.
PREPARING THE DOCUMENT (POLLING TRANSMISSION)

FOR TRANSMISSION

and on the bottom line, the default contrast value: NORMAL. The initial resolution value (even if it is not shown on the display) is: (standard). If necessary, change the contrast and resolution values (see Setting contrast and resolution, chapter Basic transmission and reception operations). 2. Press the key: until the display shows:

POLLING TX

3. Twice press the key:
The second line of the display shows: POLLING TX SET.
You can delete the polling operation that has been set up. 1. Do so by removing the document from the ADF or by pressing the key.

TROUBLESHOOTING GUIDE

IF THERE IS A POWER FAILURE
If there is a power failure, the fax machine keeps the following data in the memory: the numbers set for one-touch and speed dialling and the reports, while the documents present in the memory will be lost. The date and time are also lost. These will have to be reset by carrying out the procedure described in the Setting the date and time section of the Delivery contents, setting up and first-time operation chapter. If the Display caller ID function is enabled, the date and time will be restored when the next call is received.

RECEIVER DOES NOT ANSWER ERR. WHILE TRANSMITTING RESEND FROM PAGE: nn RESEND PAGES: nn,.. nn DOCUMENT TOO LONG
The correspondent does not answer or is not a fax machine. Transmission error. nn = number of page with transmission error. The recipient fax machine found errors on several pages. nn = number of page with transmission error. The original document is too long. The transmission time exceeds the time allowed. The optical reader cannot read the original document. The user aborted the transmission. The fax machine found a reception error. Printing error during reception. Reception continued in memory and this has become full before the end of transmission. The correspondent has not set up his fax machine for polling and has not left a document in the ADF. Power failure during transmission or reception. The document has been received but the print quality is not satisfactory. The line is busy.

CHECK THE DOCUMENT

Remove the document from the ADF and place it in position again. Then repeat the transmission procedure. No remedy. Inform the correspondent and ask him to resend the document. Remedy the error and wait until the document has been printed from the memory. Inform the correspondent.
STOP PRESSED No message No message

ERRORS WHILE POLLING

16 (OK) OCC
POWER FAILURE ON PAGE nn No message LINE BUSY
Retransmission from the page listed in the report onwards. Inform the correspondent. Try again when the line is free.

SIGNALS AND MESSAGES

Any problems that may arise are generally indicated by acoustic signals (accompanied, in some cases, by visual signals: error LED indicator on) or by error messages on the display. The fax machine also emits acoustic signals and shows messages on the display that do not indicate an error condition.

COPY INTERRUPTED

You aborted the copy operation by pressing the key.
An error occurred during the document copying phase, preventing it from being printed: check the type of error on the display and correct it.

COVER OPEN

You forgot to close the print cartridge compartment cover: close it.

ACOUSTIC SIGNALS

Short 1-second signal You pressed an incorrect key during an operating phase. Long 3 second signal plus error LED indicator on Transaction not carried out correctly. Continuous signal Request to hang up if you forgot to do so after an operation that required the handset to be lifted.

DOC IN MEMORY

The document received was saved because an error occurred during the reception phase, preventing it from being printed immediately: check the type of error (paper out or jammed, ink out, cover open, etc.) and correct the error.

MEMORY FULL

One or more documents received in the memory, due to an error that occurred during reception, have filled the memory: check the type of error (missing or jammed paper, ink out, cover open, etc.) and correct it. The documents will be printed automatically thus freeing space in the memory.
To turn off the error LED indicator, press the key.

NOT PROGRAMMED

You chose a one-touch dialling key or a speed dialling code that you have not set: program the key or the code (see Setting onetouch and speed dialling, chapter Basic transmission and reception operations).
ERROR MESSAGES ON THE DISPLAY

AUTOREDIAL NNN

No connection was established due to line errors or because the correspondent is busy: the fax machine prepares to redial automatically.

PAPER ERROR, PRESS

A sheet of printing paper got jammed during the copying or reception phase: press the key. If the sheet is not unloaded automatically, check where it is jammed and remove it (see Removing jammed sheets of paper, chapter Maintenance operations).
The ink in the cartridge has run out: replace the print cartridge (see To replace the print cartridge, chapter Maintenance operations).

POLL.RETRY NNN

You set polling reception and the connection was not established due to line errors or because the correspondent is busy: the fax machine prepares to redial automatically.

CHECK CARTRIDGE

The fax machine does not detect the presence of the print cartridge because you have forgotten to install it or you have installed it incorrectly: install/reinstall the print cartridge. Some of the print cartridge nozzles are damaged and are having a negative effect on the printing quality: clean the print cartridge (see "Cleaning the print cartridge and testing the nozzles", chapter "Maintenance operations").

REMOVE DOCUMENT, PRESS

A document jammed while the document was being copied or sent: press the key then, if the document is not unloaded automatically, remove the jammed document by hand (see Removing jammed documents, chapter Maintenance operations). You aborted the document scanning phase by pressing the key.

CHECK DOCUMENT, PRESS

The document is not being fed correctly: reposition the document on the ADF and press the operation. key to restore the fax machines normal

RX ERROR

The document was not received correctly: press the key to turn off the error LED indicator and clear the message from the display.

CHECK PAPER, PRESS

The paper in the feeder has run out: add some more and press to clear the message from the display. The paper is not being fed correctly: replace the paper in the feeder and press the operation. key to restore the fax machines normal

RX IN MEMORY

Reception continues in the memory because an error occurred during the reception of a document, preventing it from being printed: check the type of error on the lower line of the display and correct it.

Fault correction disabling 40 enabling 40 setting 40 Fax automatic polling reception 41 Retransmitting stored fax 39 Fax machine Components 11 Console 12 inserting paper 6 placing original in position 14 switching off 4 Fax number changing 39 matching 39 printing position 8 transmitting 39 Fax polling automatic 41 preparing 42
Fax reception manually enabling 38 Fixing errors 43
One-touch dialling 21 printing configuration parameters 24 Originally provided 7 Outgoing messages 29 playing 30 recording 29
Handset connecting 4 Header changing 39 matching 39 Header line changing 39 matching 39
Package contents 3 Paper inserting 6 Paper format 6 Phone book 26 Placing the original document in position 14 Polling reception automatic 41 changing 41 deleting 41 setting 41 Predetermined settings 4 Print cartridge cleaning electrical contacts 48 re-enabling 47 replacing 7 Print position changing 8 fax number 8 name 8 Printing blacklisted numbers 24 installation parameters 24 one-touch dialling configuration parameters 24 reports 24 speed dialling configuration parameters 24 Printing blacklisted numbers 24 Printing format 6 Printing installation parameters 24 Printing lists 24 Printing reports 22 Private line connecting 9 Programming transmission 18 Public line connecting 9
Improving print quality 14 Incoming messages playing 31 setting 31 silent reception 34 Installation and setup parameters about the installation and setup parameters 2
Language changing 5 setting 4 Lists printing 24 Loudspeaker setting volume 40
Mains connection 4 Maintenance Customer Service telephone number 50 safety precautions 1 Maintenance operations 47 Making a copy 27 Manufacturer reaching 50 telephone number 50 to contact 50 Memos deleting 31 length of 31 playing 31 recording 31
Reactivating nozzles 7 Receiving basic operations 14 choosing mode 19 Receiving document overlong 35 Reception automatic 19 manual 19 telephone answering device external telephone answering device 36, 38 with answering device (TAD) 19 with call type recognition 19
Name printing position 8 No ink 43 No paper 43 Nozzles checking 7, 47 reactivating 7
Redial automatic 16 Reducing printing area 35 Remote operation TAD 33 Reports broadcast transmission request 22 power failure report 22 printing 24 transmission and reception transactions 22 transmission report 22 transmission reports 22 Retransmitting fax 39 Retransmitting stored fax 39 Ring tones changing number 36 changing volume 37

Moreover the product is in compliance with following Standards
ETSI TBR 38 : May 1998 (Requirements for a terminal equipment incorporating an analogue handset function capable of supporting the justified case service when connected to the analogue interface of the PSTN in Europe); ETSI TBR 21 : January 1998 Requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTN) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signaling. Compliance with the above mentioned essential requirements is shown by affixing the CE marking on the product.
Scarmagno, 15th June 2005

Olivetti S.p.A.

Notes: 1) CE Marking has been affixed in 2005 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards
Olivetti S.p.A. Sede Sociale Ivrea, Via Jervis, 77 - Cap. Soc. Euro 78.000.000 - C.C.I.A.A. Torino n. 547040 - Trib. Ivrea Reg. Soc. n.1927 - Cod. Fisc. e Part. IVA 02298700010

ORIGINAL CONSUMABLES

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Network FAX

Operation Guide

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About this On-Line Manual
This On-Line Manual explains the setting procedures required in order to use the Network FAX functions when the Scanner Kit and Fax Kit are installed in your machine. It is recommended that you also read the corresponding Operation Guide as well. This on-line manual is prepared as a PDF (Portable Document Format) file. IMPORTANT! The use of Adobe Acrobat Reader implies agreement to the terms of use as stipulated by Adobe Systems Incorporated.

Trademark Information

Microsoft, Windows, and Internet Explorer are registered trademarks of Microsoft Corporation of the United States and other countries. Windows Server and Windows XP are trademarks of Microsoft Corporation. Ethernet is a registered trademark of Xerox Corporation. IBM and IBM PC-AT are trademarks of International Business Machines Corporation. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. All other company and product names contained in this On-Line Manual are trademarks or registered trademarks of their respective companies. The designations and will not be used in this manual.

Operating Environment

The Network FAX functions are compatible for use under the following operating environments: Hardware. IBM PC-AT compatible computer Interface. 10BASE-T or 100BASE-TX Operating system. Windows 2000 (Professional, Server, Advanced Server), Windows XP, Windows Server 2003 and Windows Vista.
The screen shots used in this On-Line Manual are compiled from Windows XP. The actual displays on your computer may differ depending upon your particular operating system.

Section 3 Receiving a Fax.. Page 3-1
3-1 Summary of Delivery Settings... Page 3-2 3-2 Starting the Scanner File Utility... Page 3-4 3-3 Setup Dialog Box... Page 3-5 3-4 Folder Setting Dialog Box... Page 3-6 3-5 Delivery Setting List Dialog Box.. Page 3-7 3-6 Delivery Setting Dialog Box... Page 3-10 3-7 Determing the Destination Folder.. Page 3-13 3-8 When a notice of fax reception is sent... Page 3-13 3-9 Checking a Reception Notification Error.. Page 3-14 3-10 Opening Received Faxes.. Page 3-15 3-11 Deleting Received FAxes.. Page 3-16
Section 4 The Address Book.. Page 4-1
4-1 Registering Destination Information... Page 4-2 4-2 Registering Multiple Destination as a Group.. Page 4-4 4-3 Address/Group Copy... Page 4-6 4-4 Editing Indivisual and Group Destination Information. Page 4-7
(1) Editing Information for an Indivisual or Group Destination.. 4-7 (2) Editing Information for More than One Indivisual or Group Destination.. 4-8 (3) Search/Replace the Contents of a Paticular Entry Item.. 4-9
4-5 Deleting Indivisual and Group Destination Information.. Page 4-10 4-6 Importing Address Data.... Page 4-10
(1) Importing FDT Files... 4-10 (2) Importing CSV Files.... 4-11 (3) Importing FED Files.... 4-13
4-7 Exporting Address Data.... Page 4-14
Section 5 Address Editor for FAX.. Page 5-1
5-1 Registering Self-Station Information... Page 5-2 5-2 Setting the Network FAX functions... Page 5-8 5-3 Registering Dialing Information... Page 5-9
(1) Registering one-touch dial information... 5-9 (2) Registering chain dial information... 5-12 (3) Registering group dial information... 5-14 (4) Registering program dial information... 5-18 (5) Editing registered dialing information.... 5-22 (6) Deleting dialing information... 5-28 (7) Registering abbreviated dialing information.. 5-29
5-4 Registering Box Information... Page 5-30
(1) F-Code Based Confidential box... 5-30 (2) Encryption box.... 5-31 (3) F-Code Based Relay boxes... 5-33 (4) Deleting registered boxes.... 5-36
5-5 Importing Data... Page 5-37 5-6 Saving Data as an FED-formatted File.. Page 5-41
Section 6 Specifications... Page 6-1
Section 1 Installing the Corresponding Software
1-1 Installing FAX Driver and Utilities
This section explains how to install the FAX driver and utilities in Windows Vista. * To install the printer driver, you must log on with administrator privilege. 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Network FAX Driver. The set-up screen will appear automatically. If the Autoplay screen is displayed, click on Run setup.exe. If the set-up screen does not appear, start the appropriate software manually from the CD-ROM. 2. Select View License Agreement to read the information and select Accept to proceed. 3. Click Install Software. Installation Method screen appears.

Page 1-9

* If the Select Components screen appears, click on the box next to Network FAX Receive Handler in order to put a check mark in that box. The content of the other checkboxes is as follows: - PDF Keyword Embedder: Adds file information as keywords to scanned image data files. When searching keyword using Paper Port, select this component. - DataBase Link Handler(Sample): Creates a csv file that includes the registered file information to go with the scanned image data files.

Page 1-10

Section 2 Sending a Fax
This section contains explanations on how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other fax machine.
IMPORTANT! The Network FAX Driver must be installed on the computer from which you want to send the documents. Refer to 1-1 Installing FAX Driver and Utilities on page 1-1 for the procedure to install that software.
2-1 Main Transmission Functions
(1) Delayed Transmission <see page 2-7 for setting procedures>
This function enables you to have documents transmitted at a designated time. Delayed transmission can be carried out at any time within 24 hours from the time that is actually set in the fax itself.

Page 2-1

(2) F-Code Based Communication <see page 2-16 for setting procedures>
This function enables you to send documents to an F-Code Box that is registered in a destination fax machine. Because F-Code Boxes include a sub-address and password, highly confidential communication is ensured. It will be necessary for you to enter the corresponding sub-address and password of the destination F-Code Box (if they have been designated for that box) whenever you perform an F-Code Based Transmission procedure. * For more information on F-Code based communication, refer to the Operation Guide for the Fax Kit.
Memory of the other Fax Machine
(3) Concurrent print <see page 2-7 for setting procedures>
This function enables you to print out the documents at the same time as you send them by fax.
(4) Save Transmitted Original <see page 2-7 for setting procedures>
This function enables you to save transmitted documents in the folder that corresponds to the folder number which was registered under the Network FAX Registration settings in the fax machine. Those documents will be saved as a PDF or TIFF file according to the default File Type Setting in the fax machine itself. * For more information on registering folder numbers and on file formats, refer to the Operation Guide for the Fax Kit.

4 FAX TX Setting button

Click this button in order to access the Default Setting dialogue box if you want to change the default settings for fax transmission. * Refer to 2-4 Default Setting Dialogue Box on page 2-7 for more detailed information on the settings in that dialogue box.

Page 2-6

2-4 Default Setting Dialogue Box
By setting the transmission conditions that you use most in this dialogue box, you can minimize the need to change the settings each time. * The Default Setting dialogue box can be accessed using the following procedure: Click on Start in the Windows Task Bar and then select Control Panel, Printer and other Hardware and then Printers and Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box. Then, right-click on the name of the machine that you want to use as the network fax and select Printing Preferences from the resulting dropdown menu. Click on the Fax TX Settings button in the Printing Preferences window. (With systems such as Windows 98 and Windows Me, click on Start in the Task Bar and then selecting Settings and then Printers in that order from the successive menus in order to access the Printers dialogue box. Right-click on the name of the machine that you want to use as the network fax and select Properties from the resulting dropdown menu. Then, click on the Fax TX Settings button in the Properties window.)

(1) Sending Options Tab

1 Delayed TX checkbox
Put a check mark in this checkbox in order to make the time fields to the right of the checkbox active whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the L and M arrows. Enter the time on a 24-hour time basis (00:00 - 23:59). NOTE: If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself, the transmission operation will be carried out the following day at that time. Be sure to check the time setting in the fax machine itself before making this setting.
2 Concurrent print checkbox
Put a check mark in this checkbox when you want to print out the documents at the fax machine same time as you send them by fax.
3 Save TX Original checkbox
Put a check mark in this checkbox when you want to save documents in the computer that was registered under the Network FAX Registration settings in the fax machine. * For more information on saving the data for transmitted fax documents, refer to the Operation Guide for the Fax Kit. * For the procedure to save the data for transmitted fax documents, refer to 3-1 Summary of Delivery Settings on page 3-2 of this manual.

Page 2-10

(4) Machine Setting Tab
When you want to use a different machine as a fax, use this tab to change the IP address, or the host name, to the information that is registered in scanner default settings of the desired machine. (Refer to 2. Set-up in the Operation Guide for your Network Scanner. For color machines, refer to 2. Preparation for Usage in the Operation Guide.)
Sample screen-shot of the scanner default setting window
If you use the host name, your computer must be under a network environment controlled by a WINS server or a DNS server. The host name can be up to 32 one-byte characters in length and made up of any of the following characters: 0 9, A Z, a z, - (hyphen/dash) and. (period/dot)

Page 2-11

(5) Restricted access Tab
When Restricted Access is turned ON in the copy (or fax) machine itself, transmission will only be allowed when a viable access code is entered. If your access code has not been registered under this tab, Non-registration will be displayed in the Department code field, and Registration completion will be displayed in that field if it has been registered. * In order to use the Restricted Access function, it is necessary to turn Restricted Access ON in the fax machine itself. For more information on access codes, refer to the Operation Guide for the Fax Kit. G Registering your access code 1. If you have not registered your access code under the Restricted access tab, click on the Registration button in order to access the Department Code Registration dialogue box.
2. Enter your access code (1-8digits) and then click on the OK button. The Restricted access tab will be displayed once again. G Deleting your access code
1. Click on the Reset button. The registered access code will be deleted from the Restricted access tab and Non-registration will be displayed once again in the Department code field.

Page 2-12

2-5 Various Settings in the TX Setting Dialogue Box
(1) Selecting a Destination from the Address Book
NOTE In order to use the Address Book, it is necessary to install it and register the corresponding destinations in advance. Refer to 4-1 Registering Destination Information on page 4-2 for more detailed information on destination registration procedures.
1. Click on the Select from Address Book button in order to access the Select Address dialogue box.

Page 2-13

2. The registered destinations will be displayed in the list in the upper portion of the dialogue box. If you want to search for a particular destination, perform procedures 1) and 2) below. If you do NOT need to search for a destination, go directly to step 3. 1) Make sure that the desired Search target radio button, either Registration Name or Company Name, is selected. 2) Enter the text to be searched for in the Search Item field. The text can be up to 64 characters long. The search operation will begin as soon as the first character is entered. Only those entries that start with exactly the same character(s) as the search criteria will be displayed in the list. If there are no entries that match the search criteria in this way, nothing will be displayed in the list. * To display all of the entries registered in the Address Book once again, click on the Display all button. 3. To add a destination from the list of destinations in the Address Book (upper list) to the Destination List (lower list), click on the desired destination to select it and then click on the Add to Destination List button. * When you select an entry which multiple destinations have been registered as a group, the Detail button appears on the top of the dialogue box.

* If you select an entry registered as a group and click on the Detail button, a Confirm members in selected group dialogue box will appear so that you can verify all of the destinations in that group.
Once you are finished verifying the information, click on the OK button to return to the Select Address dialogue box. Page 2-14
4. Only those destinations selected from the Address Book will be displayed the Destination List. * If you want to delete any of the destinations from the Destination List, select that destination and then click on the Delete from list button. If you want to delete all of the destinations from the Destination List, click on the Delete All button.
5. Click on the OK button. The Select Address dialogue box will close and the destinations that were registered in the Destination List will be displayed in the TX Setting dialogue box.

Page 2-15

(2) F-Code Based Communication
1. Click on the Option Setting button in the Address Setting tab of the TX Setting dialogue box. The Option Setting dialogue box will be displayed.
2. Enter the sub-address and password as it is registered in the destination fax. Maximum number of characters that can be entered: 20 Characters that can be entered: 0 9, #, *, and a space (a space can NOT be entered as the first character) 3. Click on the OK button. The TX Setting dialogue box will be displayed once again.

Page 2-16

(3) Registering the Destination Information to be Added to the Cover Page
The type of cover page can be selected from among different templates. Destination information such as that shown below can be added on the cover page.
Sample of English template 01
1 Recipient Name 2 Destination Company Name 3 Destination Department Name Destination Fax Number 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender Telephone Number 10 Message
1. Enter the destination fax number in the Address Setting tab. (Refer to step 8 on page 2-5.)

Page 2-17

2. Click on the Option Setting button and enter the recipient information. 1 Company Name: The name of the destination company can be up to 64 characters long. 3
2 Department Name: The name of the destination department can
be up to 64 characters long.
3 Recipient Name: The name of the person to whom you are sending
the fax can be up to 20 characters long.
3. Click on the OK button. The display will return to the TX Setting dialogue box. 4. Click on the Add to Destination List to add the entered information to the destination list. 5. If the sender information is not registered in the Default Setting dialogue box, click on the Sender Information button to register the sender information. Refer to (3) Sender Information Tab on page 2-10. 6. Click on the Cover Page tab and place a check in the Attach Cover Page checkbox.

2. Refer to (3) Sender Information Tab on page 2-10 for more detailed information on the corresponding settings in that tab. 3. To start the fax transmission, click on the Send button. To continue the settings for other tabs, click on another tab.

Page 2-21

(6) Machine Settings
1. If you want to temporarily change the Network FAX address (IP address or host name registered in the scanner default settings of the machine itself) from that which is currently made in the (4) Machine Setting Tab under 2-4 Default Setting Dialogue Box on page 2-11, click on the Machine Setting tab in order to access the Machine Setting tab. NOTE: The changes made here will only apply to the present transmission and the corresponding settings will return to those previously made in the Default Setting dialogue box once that transmission is completed.
2. Use the keyboard to enter the Network FAX IP address (IP address registered in the scanner default settings) or the Network FAX host name (host name registered in the scanner default settings). 3. To start the fax transmission, click on the Send button. To continue the settings for other tabs, click on another tab.

Page 2-22

2-6 Transmission Control
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. 1. Once a fax transmission begins being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
2. Double-click on that icon in order to access the Sending Control window which indicates the status of all transmissions being processed.
3. If you want to terminate any transmission, select that transmission and then select Cancel from the Document menu.
INFORMATION If you right-click on the Transmission Control icon, the menu shown below will appear. Select Exit to quit Transmission Control and delete the icon from the Task Bar.

Page 2-23

2-7 Creating New Cover Page Templates
Perform the following procedure to create an original Cover Page template. 1. Perform the 2-4 Default Setting Dialogue Box procedure shown on page 2-7, open the Default Settings dialog box, and click on the Cover Page tab. 2. Place a check in the Attach Cover Page checkbox and click on the New. button. The Edit Cover Page screen will be displayed.

Page 3-7

3. Select the transmission method for the notice of fax reception. To have the notice of fax reception sent by e-mail, put a check mark in the Send reception notification E-mail checkbox. To have the notice of fax reception sent to any other computer on the network that has the Scanner File Utility installed, put a check mark in the Send reception notification to Scanner File Utility of other PC check box. The settings related to the respective check marks will then be available.
1 SMTP Server Name edit box
Enter the IP address or host name of the SMTP server address to be used when sending the notice of fax reception. The server name can be up to up to 32 characters long. * This setting is shared for all folders, so any changes made here will affect the settings for all other folders as well.
2 SMTP Port number edit box
Enter the port number of the SMTP server to be used when sending the notice of fax reception. (Available setting: between 1 and 32767, default setting: 25). * This setting is shared for all folders, so any changes made here will affect the settings for all other folders as well.
3 Attach file to reception notification E-mail check box
Put a check mark in this checkbox when you want to attach the image file of the received fax to the reception notification mail.

4 Data size edit box

Select the maximum size for files attached to the reception notification mail. You can choose from among Low, Mid., High and Non-restricted. Files which exceed the size limit will not be attached. * The approximate size limits for each setting is as follows, but this should not be taken as an exact representation of actual performance ability. Low: 0.5 MB, Mid.: 1.0 MB, High: 2.0 MB
5 Retention period of reception notification edit box
Set the number of days, between 0 and 31, that retransmission of the notice will be attempted in case the computer set to receive the notice of fax reception is not turned on. 4. Click on the OK button. The display will return to the Delivery Setting List dialogue box. 5. To continue making delivery settings, click on the New button and proceed to the following procedure, 3-6 Delivery Setting Dialogue Box.

Page 3-15

3-11 Deleting Received Faxes
Is it recommended that you delete received fax data periodically and as necessary. 1. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar.
2. Select the file that you want to delete. 3. Click on the Delete button to delete the selected file from the Received File List. * In order to actually delete the file data from your computer, you will need to delete it directly from the folder in which it is saved.

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Section 4 The Address Book
The Address Book allows you to register information about individual destinations, or groups of destinations for Broadcast Transmission, in advance. It is also possible to import CSV-formatted address data that have been created with other applications and FED formatted data created with Address Editor for FAX to register destinations.
NOTE It is necessary to have Address Book for Network FAX installed in each computer which will be used for fax transmission in order to use the Address Book. Refer to 1-1 Installing FAX Driver and Utilities on page 1-1 for more detailed information on installing that software.

Page 4-1

4-1 Registering Destination Information
You will need to register destination information in advance if you want to select a destination from the Address Book when sending a fax. 1. Click on Start button in the Windows Task Bar and then select All Programs > FAX User Software > Address Book for Network FAX in that order from the successive menus in order to access the Address Book for Network FAX dialogue box.
2. Select New under the Edit menu and then select New Address from the successive submenu (or click on the Address button). The Registering a New Address dialogue box will appear.

Page 4-2

3. Perform the various settings as appropriate.
1 Registration Name field: The destination name can be up to 16 characters long.
* You can not register a name that has already been registered.
2 Fax Number field: The destination fax number can be up to 32 characters long. [Available characters: 0 9, #, *, and a space (a space can NOT be entered as the first character)]
3 Subaddress field: The sub-address can be up to 20 characters long. [Available characters: 0 9, #, * and a space
(a space can NOT be entered as the first character)]
4 Password field: The password can be up to 20 characters long. [Available characters: 0 9, #, * and a space (a space
can NOT be entered as the first character)]

It is possible to copy a registered address or group and partly edit the contents for registration as a new address or group. This is convenient for cases when the contents you want to register are close or similar to already registered information. 1. With the Address Book for Network FAX dialogue box open, select the address or group that you want to copy.
2. Under the Edit menu, click on Copy and then on Paste. The Registering a New Address dialogue box or the Registering a New Group dialogue box, as appropriate, will be displayed.
3. Edit the registered information. To edit an address, refer to 4-1 Registering Destination Information on page 4-2. To edit a group, refer to 4-2 Registering Multiple Destinations as a Group on page 4-4. 4. Click on the OK button. 5. In order to actually register the edited information in the Address Book, select Apply from the File menu (or click on the Apply button). Page 4-6
4-4 Editing Individual and Group Destination Information
(1) Editing Information for an Individual or Group Destination
Perform the following procedure to edit information for an individual or group destination.
1. With the Address Book for Network FAX dialogue box open, select the individual or group destination entry that contains the information that you want to edit. An icon will appear above the list to indicate whether it is an individual ( ) or group destination ( ).

2. Click on the

Edit button (or double-click on the entry you want to edit).
3. Edit the registered information. To edit information for an individual destination, refer to 4-1 Registering Destination Information on page 4-2. To edit information for a group of destinations, refer to 4-2 Registering Multiple Destinations as a Group on page 4-4. 4. Click on the OK button. 5. In order to actually register the edited information in the Address Book, select Apply from the File menu (or click on the Apply button).

Page 4-7

(2) Editing Information for More than One Individual or Group Destinations

Page 5-4

7. Point to the Own Info. command under the Setting menu. The Own Information window will appear. 8. Enter the various information as appropriate.
1 Own Name field: Enter the self-station name of the fax machine (up to 32 characters) 2 Own Tel field: Enter the self-station telephone number of the fax machine (up to 20 digits) 3 Own ID field: Enter the self-station ID number of the fax machine (4 digits) * Refer to the Fax Edition of your Operation Guide for more detailed information on the self-station ID number.

Page 5-5

9. Transmit the edited data to the fax machine. Select from among the following 2 methods of transmitting data. * If you are editing the data off-line, the Set the destination dialogue box will appear when you perform the transmission operation. Since it is necessary to connect to the fax machine in order to transmit the data, you will need to perform the following procedure. Transmit all of the edited data Point to the Send all data command under the File menu (or click on the Send all data button). All of the registered
self-station and dialing information, etc., will be written over all corresponding data in the fax machine.
Transmit only the type of edited data that is currently displayed Point to the Send data command under the File menu (or click on the machine. Send data button). Only the information that is related to the type of data currently displayed in the window will be written over all corresponding data in the fax
<Changing your connection to another fax machine> Point to the Change connection command under the File menu (or click on the Change the destination connection in the resulting Change connection dialogue box. Change connection button).

Page 5-6

10. Connect to the fax machine and transmit the edited data. Select from among the following 3 methods of connecting to the fax machine. Connect to the fax machine by entering the faxs IP address or host name 1 Enter the faxs IP address or host name in the NW-FAX Address field. 2 Click on the Send Data button. The Administrator Password dialogue box will appear. 3 Enter the password* and then click on the OK button. The connection will be made to that fax machine and transmission of the data will begin.
Connect to a fax machine that you have connected to before 1 Use the dropdown menu for the NW-FAX Address field to select the faxs IP address or host name. * Up to the last 10 fax machines that you have connected to will be displayed. 2 Click on the Send Data button. The Administrator Password dialogue box will appear. 3 Enter the password* and then click on the OK button. The connection will be made to that fax machine and transmission of the data will begin.
Connect to the fax machine by searching over the network without entering the faxs IP address 1 Click on the Start Searching button. A search will begin for all fax machines connected to the network and the NWFAX List will appear. 2 Select from the NW-FAX List the fax that you want to connect to and then click on the Send Data button. The Administrator Password dialogue box will appear. 3 Enter the password* and then click on the OK button. The connection will be made to that fax machine and transmission of the data will begin.

4. Select from the list at left the dialing information whose order you want to change and then click on the >> button. The selected information will be moved to the list at right. It is possible to select and move more than one entry at a time.

Page 5-26

5. Select the entry or entries in the list at right and then their destination (open number(s)) in the list at left, and click on the << button. The information selected in the list at right will be moved to the selected location(s) in the list at left.
6. Repeat steps 4 and 5 until all entries are arranged in the desired order. NOTE When you are finished, make sure that all of the entries are back in the list at left. This procedure can not be completed if there are any dialing entries remaining in the list at right. 7. Make sure that the order of entries is correct and then click on the OK button. 8. Transmit the edited data to the fax machine. Refer to steps 9 and 10 under 5-1 Registering Self-Station Information on page 5-2 to transmit the edited data to the fax machine.

Page 5-27

(6) Deleting dialing information
Perform the following procedure when you want to delete dialing information. 1. Follow steps 1 through 6 under 5-1 Registering Self-Station Information on page 5-2 and open the Address Editor for FAX window. Then select the desired method of connection to the fax machine. 2. Point to the Dial command under the Registration menu. The Dial Registration window will appear. * If the information is registered under an abbreviated dial number, point to the Abbreviated Dial command. The Abbreviated Dial Registration window will appear. 3. Select the dialing information that you want to delete and then click on the Delete button.
4. Transmit the edited data to the fax machine. Refer to steps 9 and 10 under 5-1 Registering Self-Station Information on page 5-2 to transmit the edited data to the fax machine.

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(7) Registering abbreviated dialing information
If your machine possesses abbreviated dialing capabilities, it is also possible to register abbreviated dialing information. Perform the following procedure when you want to register abbreviated dialing information. 1. Follow steps 1 through 6 under 5-1 Registering Self-Station Information on page 5-2 and open the Address Editor for FAX window. Then select the desired method of connection to the fax machine. 2. Point to the Abbreviated Dial command under the Registration menu. The Abbreviated Dial Registration window will appear.

Page 5-40

5-6 Saving Data as an FED-formatted File
It is possible to save registered data as an FED-formatted file. Perform the following procedure when you want to save the registered data in this way. 1. Follow steps 1 through 6 under 5-1 Registering Self-Station Information on page 5-2 and open the Address Editor for FAX window. Then select the desired method of connection to the fax machine. 2. Point to the Save As. command under the File menu. The Save As dialogue box will appear.
3. Select the location to save the file. 4. Enter a name for the file and then click on the Save button.

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Section 6 Specifications
Operating Environment Hardware.. IBM PC-AT compatible computer Interface... 10BASE-T or 100BASE-TX Operating system.. Windows 2000 (Professional, Server, Advanced Server), Windows XP, Windows Server 2003 and Windows Vista
Network FAX Transmission Transmission Resolution. Normal (200 dpi x 100 dpi equivalent) Fine (200 dpi x 200 dpi equivalent) Ultra fine (400 dpi x 400 dpi equivalent) Document Size. Standard paper sizes only (Maximum 11" x 17" [A3]) Automatic Redialing.. Controlled at the fax machine Delayed TX... Based on settings in the Network FAX Driver (setting is possible to any 1 minute increment within the subsequent 24 hour period) Concurrent print.. Fax transmission and concurrent print-out at the fax machine is available Transmitted Faxes.. Fax data files delivered to designated computer (where Scanner File Utility is installed) in designated format (PDF or Multi-page TIFF) Broadcast Transmission.. Up to 80 destinations Rotation Transmission. Available Restricted Access. Based on entry of access code in the Network FAX Driver. Viable access code registration and Restricted Access management performed at the machine. Cover Page... Format settings available in the Network FAX Driver Maximum No. of Fax Pages. Up to 1000 pages * The maximum amounts noted above may not be attainable depending upon certain fax conditions.
Network FAX Reception Received Faxes.. Fax data files delivered to designated computer (where Scanner File Utility is installed) in designated format (PDF or Multi-page TIFF) Reception Notice.. Notice of fax reception by e-mail (to a maximum of 10 e-mail addresses) or directly to computers on the network (to a maximum of 10 computer addresses) Long Fax Pages.. Long pages are not separated for delivery. Pages which exceed 17" [431 mm] can only be saved as TIFF files. Miscellaneous Address Book.. Individual and group destination registration available (up to 3000 destinations) Imported file format: CSV , FDT (proprietary format) or FED (proprietary format) Exported file format: FDT (proprietary format) Address Editor for FAX. Self-station information and dialing information registration available Imported file format: CSV , FDT (proprietary format) or FED (proprietary format) Network FAX Transmission Report.. Can be delivered as an e-mail attachment to a designated address (includes transmission under Restricted Access)