INK-JET FAX

FAX_LAB 650/680

Use of the SMS service

EDITED/PUBLISHED/PRODUCED BY: Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A.
Printed in China. Code of user manual: 381755C Date of publication: July 2008.
Copyright 2008, Olivetti All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages without prior written authorization from Olivetti S.p.A.

SMS SERVICE

The fax machine allows you to send and receive messages (SMS), even if you are connected to a switchboard, and to save up to 40 messages, of which: 5 written and sent messages, 5 written and not yet sent messages and 30 received messages. Note: For details on the SMS service, please contact the manager of the telephone network to which you are connected.
ACTIVATING THE SMS SERVICE
Warning: To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated by the "SMS Service Centre" and provided by your network operator. After having activated this service, you can send and receive messages (SMS) every time you wish. Note: 1. 2. 3. 4. 5. Press the Press the Press the Press the Press the Before enabling SMS service functions, all documents present in the automatic document feeder must be removed. key: keys until the display shows configuration. key. key to select serv. centre no. key to select tx serv. centre.

6. 7. 8. 9.

If the number that appears on the lower line of the display coincides with the number provided by your network operator skip to step 7, otherwise move on to the next step. Dial the number provided by your network operator. To do this, press the keys. To confirm the number, press the Press the key. keys until the display shows rx serv. centre.
Press the key. If the number that appears on the lower line of the display coincides with the number provided by your network operator skip to step 11, otherwise move on to the next step. Dial the number provided by your network operator. To do this, press the keys. To confirm the number, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the -

10. 11. 12. 13.

SMS SERVICE 1-1

SENDING MESSAGES (SMS)

Apart from sending messages (SMS) (max. 160 characters each), the fax machine allows you to: ensure the correct operation of SMS service if the recipients have more than a telephone set connected to the same telephone line.

WRITING AND SENDING

1. 2. 3. Press the Press the key.

A MESSAGE (SMS)

key to confirm send sms.
Write the text of the message (max. 160 characters). To do this, press the following keys: Description To enter in sequence the following characters: Key 1 = @ space 1. / Key 2 = a b c 2 Key 3 = d e f 3 Key 4 = g h i 4 Key 5 = j k l 5 Key 6 = m n o 6 Key 7 = p q r s 7 Key 8 = t u v 8 Key 9 = w x y z 9 Key 0 = space + & / % 0 $ To enter in sequence the following characters: Key * = * space ~. / \ , ; _ : ' " ? ! Key # = # & % + $ < = > @ ( ) ^ | [ ] To change from upper case letters to lower case letters and vice versa. To scroll the cursor on alphanumeric characters already keyed in or to leave a blank space.
To delete a character on the left hand side of the cursor. It deletes all the text if kept pressed. When writing the text, on the upper right hand side for the display, the maximum number of characters to be entered is displayed (160). This number decreases every time you enter a character, you can thus know how many characters you have entered and how many you can still enter. 4. 5. To confirm the setting, press the key.

Type your correspondent's number directly on the numeric keypad

1-2 SMS SERVICE

If you like, you can find your correspondent's number in the phone book (see the fax machine Users Guide, section "Programming the phone book"). To do this: 1 Press the key. 2 Press the keys to find the desired number. or 1 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To confirm the setting, press the key. You can choose any of the following options: terminal no. : yes : If the recipient owns two or more telephone set, up to 10 (from 0 to 9). terminal no. : no : If the recipient owns only one telephone set connected to the telephone line; in this case skip to step 12. To view the available option terminal no. : no or yes , press the To confirm the setting, press the key. keys.
If you have chosen terminal no. : no , skip to step 12, otherwise move on to the next step. If you have chosen terminal no. : yes , the display shows terminal no.
10. 11. 12. receive your message. To do this, press the To confirm the setting, press the To confirm yes , press the key. key.
Type the number corresponding to the terminal on which the recipient wants to
The fax machine starts transmitting and the message tRANSMITTING appears on display. If the transmission has been completed successfully, tX COMPLETED appears on display for a few seconds. Otherwise, if the transmission has not been completed successfully, at the end the message tX ERROR appears on the display for a few seconds followed by an acoustic 13. 14. 15. 16. signal and the lighting of the error LED. In both cases, at at the and of the trasmission, the display shows save sms. To view the available option, press the keys. The display shows yes. To confirm the setting, press the key. To remove the message from the display and to switch off the error LED the Note: key. If you have chosen SAVE SMS: YES , the message SAVED appears on display for a few seconds and your message will be saved on the list of messages sent SMS SENT. At this point you can always send it again or change it.

, press

SMS SERVICE 1-3
If the message MEMORY FULL , DELETE SENT SMS appears on display and the fax machine does not allow you to write the text of your message, this means that the memory for messages sent is full. At this point, delete at least one of the messages from the memory. Later on see "Deleting/ editing/sending again a message (SMS)". If a power failure occurs, the fax machine will keep all the messages in the memory.
A MESSAGE (SMS) WITHOUT SENDING IT

SAVING

1. 2. 3. 4. 5. Press the Press the
key. keys until the display shows WRITE SMS.
Press the key. Write the text of the message (max. 160 characters) as described in "Writing and sending a message (sms)". To confirm the setting, press the key. The message SAVED appears on the display for a few seconds. The message will be saved on the list of written messages SMS WRITTEN. To return the fax machine to its initial stand-by mode, press the key. Note: If the message MEMORY FULL , DEL. WRITTEN SMS appears on display and the fax machine does not allow you to write your message, this means that the memory for written and saved messages is full. At this point, delete at least one of the messages from the memory. Later on see "Deleting/editing/ sending again a message (SMS)".

RECEIVING MESSAGES (SMS)

The fax machine can receive up to 30 messages (SMS). When a message (SMS) is received, the the LED starts blinking, the fax machine, if previously programmed, sends out an acoustic signal and the message SMS RECEPTION and then icon appear on display.
As in message transmission, you can set some parameters to: ensure the correct operation of SMS service if you have more than a telephone set connected to the same telephone line (see later on "For an appropriate message (sms) reception if you own more than one telephone set and only one telephone line"). configure the fax machine to notify the reception of a message through an acoustic signal (see later on "Configuring the fax machine for notifying the reception of a message (sms) through an acoustic signal"). Warning: To make sure that SMS messages will be received, check that the fax machine is set to connect to the telephone line after at least 2 rings. See the "Changing the number of rings" section of the "More advanced operations" chapter of the fax machine user's manual.

1-4 SMS SERVICE

READING

A MESSAGE (SMS) RECEIVED

When the icon appears on display, it means that you have received one or more messages (SMS). At this point, if you want to read them, you must: 1. Press the key. The display shows SMS received xx , where "XX" is the number that appears in the lower right-hand side corner and that indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. If MEM ALMOST FULL , DELETE REC. SMS appear on display, it means that the memory for messages received already contains 28 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "Deleting/editing/ sending again a message (SMS)". If, on the other hand, MEMORY FULL , DELETE REC. SMS appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "Deleting/editing/sending again a message (SMS)". To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the oldest message to the most recent one), the icon for messages still unread, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys. If you wish to select the displayed message skip to step 5, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. The display shows delete. To return the fax machine to its initial stand-by mode skip to step 8, otherwise go on with the procedure. You can choose one of the following options: answer , SEND , EDIT or PRINT.

4. 5. 6.

answer : to answer a message received. EDIT and SEND : to edit and send a message again (see later on "Deleting/editing/
sending again a message (SMS)"). PRINT : to print the data concerning the message you have just selected and the text of the message (see "Printing every single message within a list", section "The lists"). To see one of the available options, press the keys. To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the key.

7. 8. 9.

SMS SERVICE 1-5

ANSWERING

Press the key. The display shows SMS received xx , where "XX" is the number appears in the lower right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. If MEM ALMOST FULL , DELETE REC. SMS appear on display, it means that the memory for messages received already contains 28 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "Deleting/editing/ sending again a message (SMS)". If, on the other hand, MEMORY FULL , DELETE REC. SMS appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "Deleting/editing/sending again a message (SMS)". To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the oldest message to the most recent one), the icon for messages still unread, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

4. 5. 6. 7.

If you wish to select the displayed message, skip to step 5, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. Press the keys until the display shows ANSWER. To confirm the setting, press the key. From this point on, follow the procedure described in "Writing and sending a message (sms)", as from the step in which the display shows SMS TEXT. Note: If the message FULL MEMORY , DELETE SMS appears on display and the fax machine does not allow you to write the text of your message, this means that: the memory for messages sent is full

or the memory for messages written and saved is full or both memories are full. At this point, delete at least one of the messages from the memories or from both (according to each case). Later on see "Deleting/editing/sending again a message (SMS)".

1-6 SMS SERVICE

FOR AN APPROPRIATE MESSAGE (SMS) RECEPTION IF YOU OWN MORE THAN
ONE TELEPHONE SET AND ONLY ONE TELEPHONE LINE
If you must connect other telephone sets to the same telephone line, up to a maximum number of 9 which can receive messages (SMS), you must identify each of them with a different terminal number (between 0 and 9) to make sure that the messages reach the set desired. To give the fax machine a specified terminal number, proceed as described below. As regards other telephone sets, follow the procedures described by their manufacturers in order to obtain the same result. 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the key. keys until the display shows CONFIGURATION. key. keys until the display shows TERMINAL NO. key.
To confirm the setting, press the
Press a key from to identify a terminal different from "0" so that it can receive the messages sent to it. To confirm the setting, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the
CONFIGURING THE FAX MACHINE FOR NOTIFYING THE RECEPTION OF A MESSAGE (SMS) THROUGH AN ACOUSTIC SIGNAL
The fax machine has already been configured for notifying the reception of a message (SMS) through an acoustic signal; if it is not, proceed as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the key. keys until the display shows CONFIGURATION. key. keys until the display shows SMS RX ADVICE. key. keys. key.
To see the available option SMS RX ADVICE- yes or no , press the To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the key.

SMS SERVICE 1-7

DELETING/EDITING/SENDING AGAIN A MESSAGE (SMS)
Look at the list of messages sent, written (not sent yet), or received if you want to find a message that you wish to delete, edit and/or send again.

THE LIST OF MESSAGES SENT
Press the key. Press the keys until the display shows SMS SENT XX. "XX" appears in the lower right-hand side corner and it indicates the total number of messages sent (max. 5). It is useful if you want to know how many messages you have sent and, therefore, how many you can still send. To confirm the setting, press the key. To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the oldest message to the most recent one), the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.
If you wish to delete, edit and/or send again the displayed message skip to step 6, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to delete, edit and/or send again, press the keys. To select the message, press the key. You can also choose one of the following options: DELETE , SEND , EDIT or PRINT.
DELETE : to delete the message selected. SEND : to send the same message to another recipient or to the same recipient. EDIT : to change the message contents and send it to the same recipient or to
another recipient. PRINT : to print the data concerning the message you have just selected and the text of the message. To edit and send a message again, see "Writing and sending a message (sms)" as from the step in which the display shows SMS teXt. To print the data concerning the message selected, see "Printing every single message within a list", section "The lists". To see the other available options, press the keys. To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the key.

1-8 SMS SERVICE

THE LIST OF MESSAGES WRITTEN AND SAVED
Press the key. Press the keys until the display shows SMS written XX. "XX" appears in the lower right-hand side corner and it indicates the total number of messages written and saved (max. 5). It is useful if you want to know how many messages you have saved and, therefore, how many you can still save. To confirm the setting, press the key. From this point on, repeat the procedure as from the step in which the display shows display list.

THE LIST OF MESSAGES RECEIVED
Press the key. Press the keys until the display shows sms received xx. "XX" appears in the lower right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. From this point on, repeat the procedure as from the step in which the display shows display list.

THE LISTS

The lists containing the messages received, sent and written but still not sent, can be displayed as described in "Deleting/editing/sending again a message (SMS)" and can also be printed at any moment. When you ask for a list printout, you can read the text of the message, have a report of all the data concerning it, for example, the date and time when it was sent or received, the selected number, the transmitter's number, whether the message was appropriately delivered, etc. Apart from printing the complete lists, you can also require the printout of each message within a list.
PRINTING EVERY SINGLE MESSAGE WITHIN A LIST
1. 2. 3. 4. Press the Press the key. keys until the display shows sms sent xx or sms received xx or key.

sms written xx.

To confirm the setting, press the key. To confirm the setting display list , press the The display shows from left to right: the reference number which identifies the messages present on the list of messages that you have selected, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

SMS SERVICE 1-9

5. 6. 7. 8.
If you wish to select the displayed message skip to step 6, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. Press the keys until the display shows print. To confirm the setting, press the key. The fax machine prints a report containing the data of the message that you have just selected and the text of the message, and then automatically returns to its initial stand-by mode.

PRINTING THE LISTS OF MESSAGES (SMS) SENT, WRITTEN AND RECEIVED
1. 2. 3. 4. 5. Press the Press the key. keys until the display shows sms sent xx or sms received xx or key.
To confirm the setting, press the Press the keys until the display shows print list.
To confirm the setting, press the key. After printing the report, the fax machine automatically returns to its initial stand-by mode. Note: If there are no messages in the list selected, the display shows empty list and the fax machine returns to its initial stand-by mode

CONFIGURATION PARAMETERS

PRINTING THE LIST OF
1. 2. 3. 4. 5. Press the Press the Press the Press the
key. keys until the display shows configuration. key. keys until the display shows print config.
To confirm the setting, press the key. After printing the report, the fax machine automatically returns to its initial stand-by mode.

1-10 SMS SERVICE

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SMS SERVICE 1-11

1-12 SMS SERVICE

381755C

12 MAINTENANCE OPERATIONS. 12-1
REPLACING THE PRINT CARTRIDGE.
12-2 12-5 12-6 12-8 12-11 12-11 12-12
CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE. CLEANING THE OPTICAL READER. CLEANING THE CASING
REMOVING JAMMED DOCUMENTS
REMOVING JAMMED SHEETS OF PAPER.

APPENDIX. A-1

TECHNICAL SPECIFICATIONS. GENERAL CHARACTERISTICS. COMMUNICATION CHARACTERISTICS POWER SUPPLY CHARACTERISTICS. ENVIRONMENTAL CONDITIONS. OPTICAL READER CHARACTERISTICS. TRANSMISSION CHARACTERISTICS. RECEPTION CHARACTERISTICS. MANUFACTURER
A-2 A-2 A-2 A-2 A-2 A-2 A-2 A-3 A-4 A-4

CUSTOMER SERVICE

6 CONTENTS

1BEFORE YOU START

CONSULTING THE MANUAL ENVIRONMENTAL RECYCLING SAFETY PRECAUTIONS ABOUT THE INSTALLATION AND SETUP PARAMETERS

BEFORE YOU START 1-1

This manual describes two models of fax machine, the only difference between them being that one is equipped with a built-in telephone answering device and the other is not. In the description that follows, whenever a distinction is to be made between these two models, reference will be made to "Base model" and "Model with a built-in TAD".

ENVIRONMENTAL RECYCLING

The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country. Information about Directive 2002/96/CE on the treatment, collection, recycling and disposal of electric and electronic devices and their components.

FOR COUNTRIES IN

THE EUROPEAN UNION (EU)
The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law. To dispose of our devices correctly: Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc. When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal. The crossed dustbin symbol on the device means that: when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste; Olivetti guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/ 96/CE (and subsequent amendments).

IMPROPER USE

The fax machine was designed to send and receive documents and to copy paper documents. The machine may also be used as a telephone. All other uses are to be considered improper. In particular, it is never to be connected directly to an ISDN line and, if it is, the guarantee becomes null and void.
As the country default values for each installation and setup parameter may change due to certification requirements or specific customers needs, these values do not always correspond to those indicated in the manual: it is therefore advisable to print them before changing them (see chapter "Printing reports and lists").

1-4 BEFORE YOU START

2GETTING TO KNOW THE FAX MACHINE
CONSOLE EXTERNAL COMPONENTS INTERNAL COMPONENTS
GETTING TO KNOW THE FAX MACHINE 2-1

Ref. 1 2

Description A two-line liquid crystal display with a capacity of 16 characters per line. Shows operator prompts and error messages. Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF). Puts the line on hold during a telephone conversation (with the handset raised).
Gives access to the Phone book. Error LED indicator, signals an operating fault during transmission or reception. After the key has been pressed, turns the speaker volume "up" or "down". Gives access to the SMS menu and its functions. Dial the fax or telephone number. If held down for more than one second, they automatically dial (once set) the telephone number or fax number assigned to them. Enter numeric data. Select digits and alphanumeric characters during the entry of numbers and names.
2-2 GETTING TO KNOW THE FAX MACHINE

Ref. 7

Description With tone dialling, they send a tone down the line for special network services. They scroll "backwards" and "forwards" through characters and special symbols during the entry of names.
With the handset lifted, gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL (R function). With the fax machine connected to a private exchange: When pressed before the telephone or fax number is dialled, it enables a call to be made on the public line (if the output mode is Flash and if the fax machine was programmed appropriately). When pressed before dialling a number, it enables you to switch from pulse dialling to tone dialling. They scroll cyclically forwards or backwards through the functions and related parameters on the menu. Move the cursor to the "right" and to the "left" while entering numbers and names. Model with a built-in TAD only Used to perform TAD functions. See the corresponding chapter. Blinking, indicates that the memory contains documents that have not been printed. Off, indicates that the memory is empty. Model with a built-in TAD only On, indicates that there are messages or memos in the memory that have already been played. Blinking, indicates that the memory contains documents that have not been printed, messages or memos that have not been played. Off, indicates that the memory is empty.

xx-xx-xx xx:xx

7. 8. 9.
To display one of the options listed above, press the To confirm the setting, press the key.
If you have made a mistake or wish to abort the procedure in progress, press the key.

1. 2. 3. 4. 5. 6.

DATE/TIME OPTION
If you have chosen the SET DATE/TIME option, proceed as follows: Enter the new date and time (e.g. 13-05-08; 18:00), by pressing the As each digit is entered, the cursor will move to the next one. If you wish to move the cursor to digits to be modified, press the Then overwrite the digits with the correct ones, by pressing the To confirm the setting, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the -
INSTALLATION INSTRUCTIONS 3-7

DATE FORMAT OPTION

1. 2. 3. 4. 5. If you have chosen the DATE FORMAT option, proceed as follows: The display shows DATE FORMAT and DD/MM/YY. If you want to select a different format from the one displayed, press the To confirm the setting, press the key. key. key. keys.
To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the

HOUR/FORMAT

1. 2. 3. 4. 5.

OPTION

If you have chosen the hour format option, proceed as follows: The display shows hour format and 24 hours. If you want to select a different format from the one displayed, press the To confirm the setting, press the key. key. key.
To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the Note:
If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one format to the other:
Repeat the procedure until the message date and time - set date/time appears and then press the key. keys, below the letter to be modified.
Position the cursor, using the Press the keys.

SWITCHING FROM A

PUBLIC LINE TO A PRIVATE LINE (PBX)
The fax machine is set up for connection to a public line but you can connect it to a private line and use it on a public line, too. To do this, proceed as follows: Select the private (PBX) parameter. Set the same dialling mode (tone or pulse) as the one used by the private telephone exchange that manages the line to which you have connected the fax machine. If in doubt about the choice to be made, ask the company that manages your private telephone network. Switching from the public line to the private line: Press the Press the Press the Press the Press the Press the key. keys until the display shows installation. key. keys until the display shows tel.line setup. key. key.

3-10 INSTALLATION INSTRUCTIONS

7. 8. 9. 10. 11.

key. keys.
To select the INSIDE or OUTSIDE parameter, press the To confirm the setting, press the key.
SETTING UP THE FAX MACHINE
FEEDING THE PRINT PAPER INTO

THE MACHINE

Push the paper support extension in the slot until it clicks into position.
Holding the sheets by their upper edge, insert them by letting them "drop" into the ASF without folding or forcing them.
If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to receive up to 50 pages (base model only) even if you do not add any paper; for the model with a built-in telephone answering device only, the capacity may be less than 50 pages according to the duration of the messages recorded on the telephone answering device.
INSTALLATION INSTRUCTIONS 3-11
INSERTING THE PRINT CARTRIDGE
Warning: The fax machine comes with a free starter cartridge which may, however, only be used once. If you reinsert it after the ink out message has been displayed, the following message will appear:
Remember only to use original cartridges (see code printed at the end of the manual). Non-original or refilled cartridges are not to be used. The use of such cartridges makes the product's guarantee null and void. If, after the cartridge has been installed, the check cartridge message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the cartridge and clean the electrical contacts of the cartridge and the carriage, see the "Cleaning the electrical contacts of the print cartridge" section of the "Maintenance operations" chapter. Lower the handset and place it on a stable surface.
beware! cartridge already used! the cartridge may only be used once.
Lift the operator console as indicated by the arrow.
3-12 INSTALLATION INSTRUCTIONS
Take the cartridge out of its package and, holding it on both sides, peel off the film covering the nozzles.
Insert the cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment.
Push the cartridge until it clicks into place.
The free cartridge provided with the machine allows you to print up to 60 pages*, whereas the cartridges that you will buy subsequently have a greater capacity and will thus allow you to print up to 300 pages*. *Based on Test Chart ITU-TS n.1 (black coverage = 3,8%). Once the cartridge has been inserted, the operator console closed and the handset replaced, the fax machine starts the nozzle cleaning and checking procedure. When the display shows set date/time :

INSTALLATION INSTRUCTIONS 3-13
Enter the new date and time (eg. 13-05-08; 18:00) by pressing the. and then press When the display shows confirm d/t , press the
key to confirm the data entered
key to make any modification. or press the The procedure is completed by: the printing, on the sheet loaded automatically, of a diagnostic test sheet containing: a numbered scale, for checking the flow of ink and the electrical circuits of the cartridge nozzles. a group of graphics and text, so that the printing quality may be evaluated. the display of the message: check print out , 1=exit 0=repeat. Examine the print test sheet as follows: Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the cartridge has been inserted correctly and is working properly, are respected, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. The display shows AUTOMATIC 00 ( AUTOMATIC on the base model) on the first line and the current date and time on the second line. On the other hand, if there are any breaks or white lines present, set 0 to clean the nozzles again: if the new print test continues to be unsatisfactory, repeat the procedure another time. At this point: if the printing quality still does not meet your expectations, clean the electrical contacts as indicated in the "Cleaning the electrical contacts of the print cartridge" section of the "Maintenance operations" chapter. if the printing quality is satisfactory, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. Warning: When the cartridge is about to run out of ink, the display shows CARTRIDGE LOW and the fax machine prints, on a sheet loaded automatically, the indication that the ink is about to run out. When there is no ink left, the display shows CHANGE CARTRIDGE. To replace the cartridge, see chapter "Maintenance operations". When buying new print cartridges, use the related code at the end of the manual.
PRINTING THE MENU AND ITS FUNCTIONS
As it is always useful to have the menu structure and its functions close at hand, it is suggested that you print it out. 1. 2. 3. Press the Press the key. keys until the display shows PRINT FUNC.LIST.
To confirm the setting, press the key. Having printed the report, the fax machine automatically returns to its initial stand-by mode.
3-14 INSTALLATION INSTRUCTIONS
4FAX TRANSMISSION AND RECEPTION OPERATIONS
SENDING A DOCUMENT RECEIVING A DOCUMENT RECEIVING A DOCUMENT IN POLLING MODE

5. 6. 7.

To activate reception with TAD mode, you must first record the OUTGOING MESSAGE 1 (see chapter "The telephone answering device").
FAX TRANSMISSION AND RECEPTION OPERATIONS 4-7
RECEIVING DOCUMENTS IN THE VARIOUS RECEPTION MODES

MANUAL RECEPTION

1. 2. 3.
When the telephone rings, lift the handset ( ) to engage the line. As soon as you hear the fax machine signal or if the correspondent asks you to receive a document, press the key.
). The fax machine starts to receive and the display shows some Hang up ( information about the reception in progress, including your correspondent's fax number or, if programmed, his name. Once the document has been received, the display shows the message rx completed for a few seconds and then the initial stand-by mode.

AUTOMATIC

RECEPTION
After two rings, the fax machine prepares to receive a document. The document is received as in manual reception mode.
RECEPTION WITH RECOGNITION OF THE TYPE OF CALL
The action taken by the fax machine in this reception mode depends on who is calling: If the caller is another fax machine, after two rings your fax machine automatically prepares to receive a document. If the caller is a telephone, after two rings, the fax machine emits an acoustic signal for about 20 seconds and the display shows lift handset. If you do not lift the handset within 20 seconds, the fax machine automatically prepares to receive a document. If you lift the handset before the fax machine connects to the telephone line and you hear the dialling tone, proceed as follows: 1. 2. Press the Hang up ( Note: key.

key. The fax

Any kind of reception may be stopped by pressing the machine then returns to its initial stand-by mode.
RECEIVING A DOCUMENT IN POLLING MODE
FIRST OF ALL, WHAT POLLING IS
It is a transmission request that a fax machine makes to another fax machine so that the latter sends the document requested automatically. There are two main characteristics of communication using the polling method: the user who is to receive the document requests transmission. In other words, a user may connect to another fax machine and request it to send a document (specially prepared) to him, even when the user at the other end of the line is out. the transaction is paid for by the person who requested transmission (that is, the user who receives the document) and not the person whose fax machine sends the document.

4-8 FAX TRANSMISSION AND RECEPTION OPERATIONS

MAKING A

TRANSMISSION REQUEST (POLLING RECEPTION)
Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine. Then set up your fax machine to receive the document, by programming the dialling mode to be used to call your correspondent and the time at which you wish to receive the document. 1. 2. 3. 4. Press the Press the Press the Press the key. keys until the display shows POLLING RX. key. key to select new setting.
At this point, you can confirm the current time or overwrite the time with the correct one. 5. 6. 7. To overwrite the new time, press the
To confirm both the current time and the new time, press the
Type your correspondent's number directly on the numeric keypad. To do this, press the
If you like, you can find your correspondent's number in the phone book (see "Programming the phone book"). To do this: Press the Press the key. keys to find the desired number.
or Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To confirm the setting, press the key.
The fax machine shows the message POLL SET for a few seconds and then returns automatically to its initial stand-by mode. The second line of the display shows POLL RX 18:20.

CHANGING A POLLING

1. 2. 3. 4. 5. 6. Press the Press the Press the Press the Press the key.
RECEPTION THAT HAS BEEN SET
keys until the display shows POLLING RX. key. keys until the display shows CHANGE. key.
From this point on, follow the procedure described in "Making a transmission request (polling reception)" from step 5.
FAX TRANSMISSION AND RECEPTION OPERATIONS 4-9
DELETING A POLLING RECEPTION THAT HAS BEEN SET
1. 2. 3. 4. 5. 6. 7. Press the Press the Press the Press the Press the key. keys until the display shows POLLING RX. key. keys until the display shows DELETE. key. keys.
To view the available options DELETE? - YES or no , press the To confirm your choice, press the key.
Polling reception is cancelled automatically and the fax machine returns automatically to it initial stand-by status.
4-10 FAX TRANSMISSION AND RECEPTION OPERATIONS

5PHONE BOOK

PHONE BOOK

PHONE BOOK 5-1

The fax can also store 100 numbers and associate a name to them, thus creating an electronic diary which not only saves time but also eliminates the risk of making mistakes in dialling numbers. The telephone number or fax number that you associated with each of the first 10 numeric keys (0 - 9) may be dialled quickly simply by pressing and holding down the relevant key for more than a second. Each number in the phone book may be assigned one of the 4 ring tunes to make it even easier to recognize the caller (for all new numbers added, the default ring tune is number 1).

PROGRAMMING THE PHONE BOOK
1. 2. 3. 4. 5. Press the Press the Press the Press the key. key until the display shows phone book. key. key to select new number.
Choose the position where you want to save the telephone number or fax number, for example: 01. To do this, press the

6. 7. 8. 9. 10. 11. 12.

To confirm the setting, press the key. Dial your correspondent's telephone number or fax number. To do this, press the
keys. To leave a space, to correct typing mistakes or to enter characters or special symbols, proceed as explained in "Setting your name and fax number".
To confirm the setting, press the key. Enter the correspondent's name (max. 16 characters) as you did for your name (see "Setting your name and fax number"). To confirm the setting, press the key. To view the other available ring types ring type 2 , ring type 3 or ring type 4 , press the keys. When switching from one ring tune to another, the fax machine plays the first few seconds of the tune.
To confirm the setting, press the key. At this point, you can terminate the procedure or you can program another number. To abort the procedure, press the key. key. To program other numbers, repeat the procedure from step 4. If you want to move back one function, press the

14. 15. 16.

5-2 PHONE BOOK

MODIFYING A

1. 2. 3. 4. 5. 6. Press the Press the Press the Press the
NUMBER FROM THE PHONE BOOK
key. key until the display shows phone book. key. keys until the display shows modify.
To confirm the setting, press the key. The display shows the number and the name associated with the first of the 100 available positions (00-99) saved previously. To find the telephone number or name you want to modify, you can: 1 Press the keys until the desired number or name appears on the display. or 2 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To confirm the setting, press the key. From this step on, to modify the number, repeat the procedure "Programming the phone book" from step 7.
DELETING A NUMBER FROM THE PHONE BOOK
1. 2. 3. 4. 5. 6. Press the Press the Press the Press the key. keys until the display shows phone book. key. keys until the display shows delete.

7. 8. 9. 10. 11. 12.

To confirm the setting, press the key. The display shows the number and the name associated with the first of the 100 available positions (00-99) saved previously. To find the telephone number or name you want to delete: 1 Press the keys until the desired number or name appears on the display. or 2 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. Press the key. To view the available option delete? yes or no , press the To confirm the setting and delete the number, press the To abort the procedure, press the key. keys. key.

TELEPHONING BY SEARCHING THROUGH THE PHONE BOOK
Do not place the document in the ADF. 1. 2. Lift the handset to engage the line ( ). The display shows the length of the call in minutes and seconds in the top right-hand corner. Press the key. The display shows the fax number or telephone number and, if set, the name associated with the first of the 100 available positions (00-99) saved previously (see "Programming the phone book", chapter "Phone book"). To find the telephone number or name of the person you wish to call: 1 Press the keys until the desired number or name appears on the display. or 2 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To start dialling, press the key. Once the number has been dialled, if the correspondent is free, you can start talking.
TELEPHONING USING THE QUICKEST METHOD
1. Do not place the document in the ADF. Press and hold down for more than one second the number key ( ) under which you saved previously the telephone number you wish to call, for example. The display shows the digits of the telephone number that you associated with it (see "Programming the phone book", chapter "Phone book"). If you also associated a name with it, the display will show this as well. Having dialled the number, if the correspondent is free, lift the handset to talk( ). The display shows the length of the call in minutes and seconds in the top right-hand corner.

6-2 USING THE TELEPHONE

REDIALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS
Do not place the document in the ADF. 1. 2. 3. 4. 5. Lift the handset to engage the line ( ). The display shows the length of the call in minutes and seconds in the top right-hand corner. Press the key. To select the list of incoming calls, press the key. To select the list of outgoing calls, press the key. To find the telephone number or name of the correspondent you wish to call on the list of the last 20 unanswered incoming calls or on the list of the last 10 outgoing calls, press the keys. To start dialling, press the key. Once the number has been dialled, if the correspondent is free, you can start talking.

USING THE TELEPHONE 6-3

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6-4 USING THE TELEPHONE

7THE TELEPHONE ANSWERING DEVICE
THE TELEPHONE ANSWERING DEVICE TURNING ON THE TAD THE TAD CONSOLE OUTGOING MESSAGES AND MEMOS SETTING THE LENGTH OF MEMOS AND INCOMING MESSAGES LISTENING TO INCOMING MESSAGES AND MEMOS DELETING MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO TRANSFERRING MESSAGES AND MEMOS TO A REMOTE TELEPHONE OPERATING THE TELEPHONE ANSWERING DEVICE FROM A REMOTE LOCATION SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE

Typing 0 after an operating sequence from 1 to 6 aborts the function in progress. Typing 0 after a programming sequence from #1 to #5 aborts the programming function in progress and returns to the operating functions. In this case, to resume the programming phase, press # again. If any code is typed during the recording of outgoing message 1 (programming #3), the TAD will stop immediately and confirm the recording.
THE TELEPHONE ANSWERING DEVICE 7-11
To perform both the remote playback and programming functions: Dial the fax number on the remote telephone. The TAD will answer the call and play OUTGOING MESSAGE 1. Type the access code on the remote telephone keypad. If the code is correct, the TAD will confirm the operation by emitting a beep. Choose the function that you want to perform and type its code with reference to the previous table. The TAD confirms the operation by emitting a beep. Terminate communication using the method applicable to the telephone you are using.
SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE
You can set up the TAD for the following special functions: TOLL SAVER OUTGOING MESSAGE ONLY SILENT RECEPTION OF INCOMING MESSAGES

TOLL SAVER

Using this function, when you access the TAD from a remote location to listen to any messages, the fax machine will answer as follows: if there are no new messages, it will answer the call two rings after the number preset; if there are some new messages, it will answer the call after the preset number of rings (see "Changing the number of rings", chapter "More advanced operations"). Therefore, if you hear one ring more than the preset number, you will know that there are no new messages and you can hang up before the fax machine answers the call. This function may only be enabled by the customer engineering service and is not available in all countries. Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows toll saver. key. keys.
1. 2. 3. 4. 5. 6. 7. 8. 9.
To view the available options toll saver - yes or no , press the To confirm the setting, press the key. To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key.

7-12 THE TELEPHONE ANSWERING DEVICE

OUTGOING MESSAGE ONLY

Using this function, whenever an incoming call is received, the TAD plays the OGM 1 but does not record any incoming messages. You can use this function when you expect to be away for a long time and it would not be possible to record all messages received in your absence. In this case, in place of the ordinary outgoing message, it is advisable to record a different one, for example: "From 22nd June to 19th September only faxes will be accepted. No incoming messages will be recorded". 1. 2. 3. 4. 5. 6. 7. 8. Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows annouNce only. key. keys.
To select the option announce only - yes , press the To confirm the setting, press the key.
If you have already recorded OGM 1, the display will show the message pLAYING and the TAD will play it back. If you have not recorded it the display will show the message OGM NOT RECORDED for a few seconds, followed by the message RECORD. To change the outgoing message recorded previously or to record a new one, press the key and then lift the handset ( key. ). To start recording, press the

SILENT RECEPTION

OF INCOMING MESSAGES
Using this function you can receive messages confidentially. In other words, the TAD receives messages without playing them over the speaker so that any other persons present cannot hear your messages. 1. 2. 3. 4. 5. 6. 7. 8. Press the Press the Press the Press the key. keys until the display shows tad set-up. key. key to select icm on speaker. keys.
To view the available option icm on speaker - yes or no , press the To confirm the setting, press the key.
To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key.
THE TELEPHONE ANSWERING DEVICE 7-13
PRINTING THE TAD CONFIGURATION PARAMETERS
1. 2. 3. 4. 5. Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows print set-up.
To start printing, press the key. Once this operation has been completed, the fax machine automatically returns to its initial stand-by status.
7-14 THE TELEPHONE ANSWERING DEVICE

8MAKING COPIES

MAKING COPIES

MAKING COPIES 8-1

WHAT DOCUMENTS CAN BE COPIED
As for transmission, copying requires the document to be inserted in the automatic document feeder (ADF). Before making a copy, make sure that the document is correctly inserted in the feeder and that it respects the characteristics described previously (see the "Sending a document" section). Bear in mind, however, that for the copying function you can only insert one sheet at a time in the automatic document feeder (ADF). In addition, if no copies are made within about two minutes, the fax will automatically unload the original and return to stand-by mode.

2. 3. 4.

As mentioned previously, you can also use the fax machine as a photocopier. The printing quality obtained depends on the type of copy you want to obtain "Normal copy" or "Quality copy" and the contrast and resolution values that you select before starting the copying function. Choose the type of contrast on the basis of the following criteria: NORMAL, if the document is neither very light nor very dark. LIGHT, if the document is very dark. DARK, if the document is very light. Choose the type of resolution on the basis of the following criteria: TEXT, if the document contains easily legible text or simple graphics. PHOTO, if the document contains shaded areas. Insert the document in the ADF. The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL (for fax transmission). Press the key. The display shows the default copy size, contrast and resolution settings: 100%, NORMAL and text , respectively. It also shows the number of copies set (1). If you want to confirm these values, press the key. The fax machine starts copying. To change some of the values indicated above, skip straight to the next step. Press the key. To view the available option QUALITY - NORMAL or high , press the To confirm your choice, press the key. keys.

5. 6. 7. 8. 9. 10. 11.

To choose the desired copy size setting (ZOOM), 200% , 140% , 100% , 70% or 50% , press the keys. To confirm your choice, press the key. To display the other types of contrast available, CONTRAST - LIGHT , keys. CONTRAST - normal or CONTRAST - DARK , press the To confirm your choice, press the key. The display shows the values that you have just selected. At this point, simply choose the resolution you want and set the number of copies you want to make: To choose the desired resolution setting, text or photo , press the key.

12. 13.

8-2 MAKING COPIES
If you want to make more than one copy (max. 9), enter the desired number by pressing the keys. If you only want to make one copy, skip to the next step. To make the copy, press the key. The fax machine starts to save the document. Having done this, the fax machine starts copying. Note: If you want to abort the copy in progress, press the key. The fax machine will stop copying, unload the document from the ADF and return to its initial stand-by mode, displaying the message copy interrupted. Press the Note: key to clear the message from the display.

EN 55022 : 2006 (Limits and methods of measurements of radio interference characteristics of Information Technology Equipment) / Class B; EN 61000-3-2 : 2005 (Electromagnetic Compatibility (EMC) - Part 2: Limits - Section 2: Limits for harmonic current emissions (equipment input current 16 A per phase); EN 61000-3-3/A1 : 2002 (Electromagnetic Compatibility (EMC) - Part 3: Limits - Section 3: Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current up to and including 16A); EN 55024/A2 : 2003 (Electromagnetic Compatibility - Information technology equipment - Immunity characteristics - Limits and methods of measurement); EN 60950-1 : 2006 (Safety of Information Technology Equipment, including electrical business equipment).
Moreover the product is in compliance with following Standards:
ETSI TBR 38: May 1998 (Requirements for a terminal equipment incorporating an analogue handset function capable of supporting the justified case service when connected to the analogue interface of the PSTN in Europe); ETSI ES 203 021: January 2006 Access and Terminal (AT); Harmonized basic attachment requirements for Terminals for connection to analogue interfaces of the Telephone Networks. Compliance with the above mentioned essential requirements is shown by affixing the CE marking on the product.

Scarmagno, 8th June 2008

Olivetti S.p.A.
Notes: 1) CE Marking has been affixed in 2008. 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards.
Olivetti S.p.A. Sede Sociale Ivrea, Via Jervis, 77 - Cap. Soc. Euro 154.000.000 - C.C.I.A.A. Torino n. 547040 - Trib. Ivrea Reg. Soc. n.1927 - Cod. Fisc. e Part. IVA 02298700010

381746B-01