INK-JET FAX

FAX_LAB 650/680

Use of the SMS service

EDITED/PUBLISHED/PRODUCED BY: Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A.
Printed in China. Code of user manual: 381755C Date of publication: July 2008.
Copyright 2008, Olivetti All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages without prior written authorization from Olivetti S.p.A.

SMS SERVICE

The fax machine allows you to send and receive messages (SMS), even if you are connected to a switchboard, and to save up to 40 messages, of which: 5 written and sent messages, 5 written and not yet sent messages and 30 received messages. Note: For details on the SMS service, please contact the manager of the telephone network to which you are connected.
ACTIVATING THE SMS SERVICE
Warning: To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated by the "SMS Service Centre" and provided by your network operator. After having activated this service, you can send and receive messages (SMS) every time you wish. Note: 1. 2. 3. 4. 5. Press the Press the Press the Press the Press the Before enabling SMS service functions, all documents present in the automatic document feeder must be removed. key: keys until the display shows configuration. key. key to select serv. centre no. key to select tx serv. centre.

6. 7. 8. 9.

If the number that appears on the lower line of the display coincides with the number provided by your network operator skip to step 7, otherwise move on to the next step. Dial the number provided by your network operator. To do this, press the keys. To confirm the number, press the Press the key. keys until the display shows rx serv. centre.
Press the key. If the number that appears on the lower line of the display coincides with the number provided by your network operator skip to step 11, otherwise move on to the next step. Dial the number provided by your network operator. To do this, press the keys. To confirm the number, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the -

10. 11. 12. 13.

SMS SERVICE 1-1

SENDING MESSAGES (SMS)

Apart from sending messages (SMS) (max. 160 characters each), the fax machine allows you to: ensure the correct operation of SMS service if the recipients have more than a telephone set connected to the same telephone line.

WRITING AND SENDING

1. 2. 3. Press the Press the key.

A MESSAGE (SMS)

key to confirm send sms.
Write the text of the message (max. 160 characters). To do this, press the following keys: Description To enter in sequence the following characters: Key 1 = @ space 1. / Key 2 = a b c 2 Key 3 = d e f 3 Key 4 = g h i 4 Key 5 = j k l 5 Key 6 = m n o 6 Key 7 = p q r s 7 Key 8 = t u v 8 Key 9 = w x y z 9 Key 0 = space + & / % 0 $ To enter in sequence the following characters: Key * = * space ~. / \ , ; _ : ' " ? ! Key # = # & % + $ < = > @ ( ) ^ | [ ] To change from upper case letters to lower case letters and vice versa. To scroll the cursor on alphanumeric characters already keyed in or to leave a blank space.
To delete a character on the left hand side of the cursor. It deletes all the text if kept pressed. When writing the text, on the upper right hand side for the display, the maximum number of characters to be entered is displayed (160). This number decreases every time you enter a character, you can thus know how many characters you have entered and how many you can still enter. 4. 5. To confirm the setting, press the key.
Type your correspondent's number directly on the numeric keypad

1-2 SMS SERVICE

If you like, you can find your correspondent's number in the phone book (see the fax machine Users Guide, section "Programming the phone book"). To do this: 1 Press the key. 2 Press the keys to find the desired number. or 1 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To confirm the setting, press the key. You can choose any of the following options: terminal no. : yes : If the recipient owns two or more telephone set, up to 10 (from 0 to 9). terminal no. : no : If the recipient owns only one telephone set connected to the telephone line; in this case skip to step 12. To view the available option terminal no. : no or yes , press the To confirm the setting, press the key. keys.

If you have chosen terminal no. : no , skip to step 12, otherwise move on to the next step. If you have chosen terminal no. : yes , the display shows terminal no.
10. 11. 12. receive your message. To do this, press the To confirm the setting, press the To confirm yes , press the key. key.
Type the number corresponding to the terminal on which the recipient wants to
The fax machine starts transmitting and the message tRANSMITTING appears on display. If the transmission has been completed successfully, tX COMPLETED appears on display for a few seconds. Otherwise, if the transmission has not been completed successfully, at the end the message tX ERROR appears on the display for a few seconds followed by an acoustic 13. 14. 15. 16. signal and the lighting of the error LED. In both cases, at at the and of the trasmission, the display shows save sms. To view the available option, press the keys. The display shows yes. To confirm the setting, press the key. To remove the message from the display and to switch off the error LED the Note: key. If you have chosen SAVE SMS: YES , the message SAVED appears on display for a few seconds and your message will be saved on the list of messages sent SMS SENT. At this point you can always send it again or change it.

, press

SMS SERVICE 1-3
If the message MEMORY FULL , DELETE SENT SMS appears on display and the fax machine does not allow you to write the text of your message, this means that the memory for messages sent is full. At this point, delete at least one of the messages from the memory. Later on see "Deleting/ editing/sending again a message (SMS)". If a power failure occurs, the fax machine will keep all the messages in the memory.
A MESSAGE (SMS) WITHOUT SENDING IT

SAVING

1. 2. 3. 4. 5. Press the Press the
key. keys until the display shows WRITE SMS.
Press the key. Write the text of the message (max. 160 characters) as described in "Writing and sending a message (sms)". To confirm the setting, press the key. The message SAVED appears on the display for a few seconds. The message will be saved on the list of written messages SMS WRITTEN. To return the fax machine to its initial stand-by mode, press the key. Note: If the message MEMORY FULL , DEL. WRITTEN SMS appears on display and the fax machine does not allow you to write your message, this means that the memory for written and saved messages is full. At this point, delete at least one of the messages from the memory. Later on see "Deleting/editing/ sending again a message (SMS)".

RECEIVING MESSAGES (SMS)

The fax machine can receive up to 30 messages (SMS). When a message (SMS) is received, the the LED starts blinking, the fax machine, if previously programmed, sends out an acoustic signal and the message SMS RECEPTION and then icon appear on display.
As in message transmission, you can set some parameters to: ensure the correct operation of SMS service if you have more than a telephone set connected to the same telephone line (see later on "For an appropriate message (sms) reception if you own more than one telephone set and only one telephone line"). configure the fax machine to notify the reception of a message through an acoustic signal (see later on "Configuring the fax machine for notifying the reception of a message (sms) through an acoustic signal"). Warning: To make sure that SMS messages will be received, check that the fax machine is set to connect to the telephone line after at least 2 rings. See the "Changing the number of rings" section of the "More advanced operations" chapter of the fax machine user's manual.

1-4 SMS SERVICE

READING

A MESSAGE (SMS) RECEIVED

When the icon appears on display, it means that you have received one or more messages (SMS). At this point, if you want to read them, you must: 1. Press the key. The display shows SMS received xx , where "XX" is the number that appears in the lower right-hand side corner and that indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. If MEM ALMOST FULL , DELETE REC. SMS appear on display, it means that the memory for messages received already contains 28 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "Deleting/editing/ sending again a message (SMS)". If, on the other hand, MEMORY FULL , DELETE REC. SMS appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "Deleting/editing/sending again a message (SMS)". To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the oldest message to the most recent one), the icon for messages still unread, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys. If you wish to select the displayed message skip to step 5, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. The display shows delete. To return the fax machine to its initial stand-by mode skip to step 8, otherwise go on with the procedure. You can choose one of the following options: answer , SEND , EDIT or PRINT.

4. 5. 6.

answer : to answer a message received. EDIT and SEND : to edit and send a message again (see later on "Deleting/editing/
sending again a message (SMS)"). PRINT : to print the data concerning the message you have just selected and the text of the message (see "Printing every single message within a list", section "The lists"). To see one of the available options, press the keys. To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the key.

7. 8. 9.

SMS SERVICE 1-5

ANSWERING

Press the key. The display shows SMS received xx , where "XX" is the number appears in the lower right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. If MEM ALMOST FULL , DELETE REC. SMS appear on display, it means that the memory for messages received already contains 28 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "Deleting/editing/ sending again a message (SMS)". If, on the other hand, MEMORY FULL , DELETE REC. SMS appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "Deleting/editing/sending again a message (SMS)". To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the oldest message to the most recent one), the icon for messages still unread, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

4. 5. 6. 7.

If you wish to select the displayed message, skip to step 5, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. Press the keys until the display shows ANSWER. To confirm the setting, press the key. From this point on, follow the procedure described in "Writing and sending a message (sms)", as from the step in which the display shows SMS TEXT. Note: If the message FULL MEMORY , DELETE SMS appears on display and the fax machine does not allow you to write the text of your message, this means that: the memory for messages sent is full

or the memory for messages written and saved is full or both memories are full. At this point, delete at least one of the messages from the memories or from both (according to each case). Later on see "Deleting/editing/sending again a message (SMS)".

1-6 SMS SERVICE

FOR AN APPROPRIATE MESSAGE (SMS) RECEPTION IF YOU OWN MORE THAN
ONE TELEPHONE SET AND ONLY ONE TELEPHONE LINE
If you must connect other telephone sets to the same telephone line, up to a maximum number of 9 which can receive messages (SMS), you must identify each of them with a different terminal number (between 0 and 9) to make sure that the messages reach the set desired. To give the fax machine a specified terminal number, proceed as described below. As regards other telephone sets, follow the procedures described by their manufacturers in order to obtain the same result. 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the key. keys until the display shows CONFIGURATION. key. keys until the display shows TERMINAL NO. key.
To confirm the setting, press the
Press a key from to identify a terminal different from "0" so that it can receive the messages sent to it. To confirm the setting, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the
CONFIGURING THE FAX MACHINE FOR NOTIFYING THE RECEPTION OF A MESSAGE (SMS) THROUGH AN ACOUSTIC SIGNAL
The fax machine has already been configured for notifying the reception of a message (SMS) through an acoustic signal; if it is not, proceed as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the key. keys until the display shows CONFIGURATION. key. keys until the display shows SMS RX ADVICE. key. keys. key.
To see the available option SMS RX ADVICE- yes or no , press the To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the key.

SMS SERVICE 1-7

DELETING/EDITING/SENDING AGAIN A MESSAGE (SMS)

Look at the list of messages sent, written (not sent yet), or received if you want to find a message that you wish to delete, edit and/or send again.
THE LIST OF MESSAGES SENT
Press the key. Press the keys until the display shows SMS SENT XX. "XX" appears in the lower right-hand side corner and it indicates the total number of messages sent (max. 5). It is useful if you want to know how many messages you have sent and, therefore, how many you can still send. To confirm the setting, press the key. To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the oldest message to the most recent one), the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.
If you wish to delete, edit and/or send again the displayed message skip to step 6, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to delete, edit and/or send again, press the keys. To select the message, press the key. You can also choose one of the following options: DELETE , SEND , EDIT or PRINT.
DELETE : to delete the message selected. SEND : to send the same message to another recipient or to the same recipient. EDIT : to change the message contents and send it to the same recipient or to
another recipient. PRINT : to print the data concerning the message you have just selected and the text of the message. To edit and send a message again, see "Writing and sending a message (sms)" as from the step in which the display shows SMS teXt. To print the data concerning the message selected, see "Printing every single message within a list", section "The lists". To see the other available options, press the keys. To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the key.

1-8 SMS SERVICE

THE LIST OF MESSAGES WRITTEN AND SAVED
Press the key. Press the keys until the display shows SMS written XX. "XX" appears in the lower right-hand side corner and it indicates the total number of messages written and saved (max. 5). It is useful if you want to know how many messages you have saved and, therefore, how many you can still save. To confirm the setting, press the key. From this point on, repeat the procedure as from the step in which the display shows display list.

THE LIST OF MESSAGES RECEIVED
Press the key. Press the keys until the display shows sms received xx. "XX" appears in the lower right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. From this point on, repeat the procedure as from the step in which the display shows display list.

THE LISTS

The lists containing the messages received, sent and written but still not sent, can be displayed as described in "Deleting/editing/sending again a message (SMS)" and can also be printed at any moment. When you ask for a list printout, you can read the text of the message, have a report of all the data concerning it, for example, the date and time when it was sent or received, the selected number, the transmitter's number, whether the message was appropriately delivered, etc. Apart from printing the complete lists, you can also require the printout of each message within a list.
PRINTING EVERY SINGLE MESSAGE WITHIN A LIST
1. 2. 3. 4. Press the Press the key. keys until the display shows sms sent xx or sms received xx or key.

sms written xx.

To confirm the setting, press the key. To confirm the setting display list , press the The display shows from left to right: the reference number which identifies the messages present on the list of messages that you have selected, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

SMS SERVICE 1-9

5. 6. 7. 8.
If you wish to select the displayed message skip to step 6, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. Press the keys until the display shows print. To confirm the setting, press the key. The fax machine prints a report containing the data of the message that you have just selected and the text of the message, and then automatically returns to its initial stand-by mode.
PRINTING THE LISTS OF MESSAGES (SMS) SENT, WRITTEN AND RECEIVED
1. 2. 3. 4. 5. Press the Press the key. keys until the display shows sms sent xx or sms received xx or key.
To confirm the setting, press the Press the keys until the display shows print list.
To confirm the setting, press the key. After printing the report, the fax machine automatically returns to its initial stand-by mode. Note: If there are no messages in the list selected, the display shows empty list and the fax machine returns to its initial stand-by mode

CONFIGURATION PARAMETERS

PRINTING THE LIST OF
1. 2. 3. 4. 5. Press the Press the Press the Press the
key. keys until the display shows configuration. key. keys until the display shows print config.
To confirm the setting, press the key. After printing the report, the fax machine automatically returns to its initial stand-by mode.

1-10 SMS SERVICE

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SMS SERVICE 1-11

1-12 SMS SERVICE

381755C

1BEFORE YOU START

CONSULTING THE MANUAL ENVIRONMENTAL RECYCLING SAFETY PRECAUTIONS ABOUT THE INSTALLATION AND SETUP PARAMETERS

BEFORE YOU START 1-1

This manual describes two models of fax machine, the only difference between them being that one is equipped with a built-in telephone answering device and the other is not. In the description that follows, whenever a distinction is to be made between these two models, reference will be made to "Base model" and "Model with a built-in TAD".

ENVIRONMENTAL RECYCLING

The cardboard box, the plastic present in the package and the various parts of the fax machine may be recycled in accordance with the recycling regulations in force in your country. Information about Directive 2002/96/CE on the treatment, collection, recycling and disposal of electric and electronic devices and their components.

FOR COUNTRIES IN

THE EUROPEAN UNION (EU)
The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law. To dispose of our devices correctly: Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc. When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal. The crossed dustbin symbol on the device means that: when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste; Olivetti guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/ 96/CE (and subsequent amendments).
FOR OTHER COUNTRIES (NOT IN

THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

1-2 BEFORE YOU START

SAFETY PRECAUTIONS
RISK OF AN ELECTRIC SHOCK
Never attempt to repair the fax machine yourself. If you remove the casing, you risk getting an electric shock or suffering some other kind of injury. Repairs should be carried out by qualified technical staff only. During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate the risk of it being damaged by lightning. Never pour liquids on the fax machine and avoid exposing it to the damp. If liquids seep inside it, unplug it immediately from the mains power supply and the telephone line. Before using it again, have it repaired by qualified, technical staff. Do not use the fax machine outside in bad weather. Connect the fax machine exclusively to a certified wall power socket. To unplug the power cable from the wall power socket, remove the plug and refrain from yanking the cable. Never touch the power cable or plug with wet hands. Do not fold or squash the power cable. Keep it away from heat sources. Before cleaning the fax machine, unplug it from the wall power socket. Before using the fax machine, check that it has not been damaged or dropped. If it has, have it checked by a qualified engineer.

To: select the characters of each key cyclically, press the keys. keys. Leave a space, press the Move the cursor under the first character of the name, press the key. Move the cursor after the last character in the name, press the key. -
Include a variety of special symbols, e.g. &, in your name, press the keys.
INSTALLATION INSTRUCTIONS 3-9
Insert a character in the name, move the cursor to the point where you want to insert the new character, by pressing the keys and then type the character you want to add. Delete incorrect characters, move the cursor to the right of the incorrect character by pressing the keys and then press the key. key.
To delete the whole name, hold down the To confirm the name, press the key. Setting your fax number:

1. 2. 3. 4. 5. 6. 7.

Press the Press the Press the Press the Press the
key. keys until the display shows installation. key. keys until the display shows station number. key. keys. keys.
To enter your fax number, press the To leave a space, press the
If you make any typing errors, correct them in the same way as for your name. If you want to include the international code in your number, instead of the zeros, press the 8. 9. 10. key; the display will show the symbol "+". key. key. key. To confirm the fax number, press the
Positioning your name and fax number: The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine: outside the text area or inside the text area. Your fax machine is designed to send this information inside the text area. Changing the position: 1. 2. 3. 4. 5. 6. Press the Press the Press the Press the Press the Press the key. keys until the display shows fax set-up. key. keys until the display shows various sett. key. keys until the display shows fax header.
3-10 INSTALLATION INSTRUCTIONS

7. 8. 9. 10. 11.

key. keys.
To select the INSIDE or OUTSIDE parameter, press the To confirm the setting, press the key.
SETTING UP THE FAX MACHINE
FEEDING THE PRINT PAPER INTO

THE MACHINE

Push the paper support extension in the slot until it clicks into position.
Holding the sheets by their upper edge, insert them by letting them "drop" into the ASF without folding or forcing them.
If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to receive up to 50 pages (base model only) even if you do not add any paper; for the model with a built-in telephone answering device only, the capacity may be less than 50 pages according to the duration of the messages recorded on the telephone answering device.

4-4 FAX TRANSMISSION AND RECEPTION OPERATIONS
SENDING A DOCUMENT WITH THE RECEIVER RAISED
1. Insert the document in the automatic document feeder (ADF). The display shows on the top line document ready and on the bottom line the default contrast value normal. The initial resolution value is (standard). If you want, change the contrast and resolution values as described previously. Lift the receiver to engage the line ( ) The display shows on line and the length of the transmission in minutes and seconds in the top right-hand corner. To dial the number of the correspondent to whom you wish to send the document, press the keys. If your correspondent's fax machine is set up for automatic reception, you will hear the fax machine signal. If it is set up for manual reception, the correspondent himself will answer so you can ask him to press the start key on his fax machine, after which you will hear the fax machine signal. To start sending, press the key. If the document is sent correctly, once this operation has been completed, the display will show the message tx completed for a moment.

AUTOMATIC REDIAL

If no connection is established due to line errors or because the correspondent's number is busy, the fax machine automatically redials the number of times laid down by the legislation in your country.
SENDING A DOCUMENT TO SEVERAL CORRESPONDENTS
The fax machine's memory allows you to send a document (even at a preset time: "Delayed transmission") to several correspondents (max. 10): "Broadcast transmission". See the following section "Sending a document from the memory".
SENDING A DOCUMENT FROM THE MEMORY
1. Insert the document in the automatic document feeder (ADF). The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value (standard). normal. The initial resolution value is If you want, change the contrast and resolution values as described previously. 2. 3. 4. 5. 6. Press the Press the Press the Press the document. key. keys until the display shows TX FROM MEMORY. key. key to select new setting. The fax machine starts to save the
When prompted, type the time at which you wish to send the document, for example "16:50", by pressing the

keys. key.

Confirm both the current time and the time set in step 6, by pressing the
FAX TRANSMISSION AND RECEPTION OPERATIONS 4-5
Type your correspondent's number directly on the numeric keypad, by pressing
keys. the If you like, you can find your correspondent's number in the phone book (see "Programming the phone book" further on). To do this:
1 Press the Press the key. keys to find the desired number.

11. 12. 13. 14. 15.

or Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. Press the key. The fax machine prompts you to enter another number. If you want to send the document to more than one correspondent, repeat the previous two steps once for each correspondent. If, instead, you want to send the document to one correspondent only, move straight on to the next step without typing any numbers. Press the key. To view the available option PRINT SETTINGS - YES , press the keys. To confirm your choice, press the key: keys. To view the available option CONFIRM SETTINGS - no , press the To confirm your choice, press the key.

At this point, you can terminate the procedure or delete another number. To delete other numbers, repeat the procedure from step 5. If you want to move back one function, press the key.

PHONE BOOK 5-3

PRINTING DATA
1. 2. 3. 4. 5. Press the Press the Press the Press the

FROM THE PHONE BOOK

key. keys until the display shows phone book. key. keys until the display shows PRINT PHONE B.
SENDING A DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION
If you cannot remember the position with which you associated a given number, you can send the document from the phone book as follows: Insert the document in the automatic document feeder (ADF). The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value
NORMAL. The initial resolution value is: (standard). If you want, change the contrast and resolution values as described previously.
2. Press the key. The display shows the fax number or telephone number and the name associated with the first of the 100 available positions (00-99) saved previously. To locate the fax number or name of the correspondent to whom you wish to send your document: 1 Press the keys until the desired number or name appears on the display. or 2 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To start sending, press the key.
SENDING A DOCUMENT USING THE QUICKEST METHOD
1. Insert the document in the automatic document feeder (ADF). The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL. The initial resolution value is: (standard). If you want, change the contrast and resolution values as described previously. Press the number key (
) under which you previously saved the fax number to
which you want to send the document, for example , for more than one second. The display shows the digits in the fax number that you assigned to it (see "Programming the phone book"). If the name has also been saved, the display shows this as well. Once the number has been dialled, transmission continues in the ordinary way.

7-4 THE TELEPHONE ANSWERING DEVICE
RECORDING OGM1 (OUTGOING MESSAGE 1)
1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows ogm # 1. key. keys until the display shows record. key.
Lift the handset ( ). To start recording the message, press the key. You have 20 seconds (counted on the display) to record your message: if the message lasts less than 20 seconds, when you reach the end of the message hang up or press the key or the key. the fax machine automatically plays back the message you have recorded. If the volume of the message is too low or too high you can adjust it, during playback, using the on the bottom line. key. The display shows the volume level set
LISTENING TO OGM1 (OUTGOING MESSAGE 1)
1. 2. 3. 4. 5. 6. Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows ogm # 1. key. key to select play.
To listen to message 1 recorded previously, press the
When it gets to the end of the message, the fax machine automatically prepares to record a new OUTGOING MESSAGE 1. In this case, if you like, you can change or replace the message recorded previously by repeating the recording procedure. 7. 8. To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key. key.
RECORDING OGM2 (OUTGOING MESSAGE 2)
Record outgoing message 2 as you recorded OUTGOING MESSAGE 1, but modifying step 4 as follows: 1. Press the Note: keys until the display shows ogm # 2. Bear in mind, however, that you only have 10 seconds.
THE TELEPHONE ANSWERING DEVICE 7-5
LISTENING TO OGM2 (OUTGOING MESSAGE 2)
Play back outgoing message 2 as you played back OUTGOING MESSAGE 1, modifying step 4 as follows: 1. Press the keys until the display shows: ogm # 2.
ERASING OGM2 (OUTGOING MESSAGE 2)
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Press the Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows ogm # 2. key. keys until the display shows DELETE. key.
To erase outgoing message 2 recorded previously, press the To select DELETE? YES , press the To confirm the setting, press the keys. key.
To return the fax machine to the initial stand-by mode, press the

9. 10.

forward msgs - DAILY - To transfer incoming messages and memos every day at the same time. To confirm the setting, press the key.
Type the time at which you want the messages to be transferred, for example: "11:45", by pressing the keys. key.

11. 12. 13.

To confirm the setting, press the
Type the telephone number at which you want to be called, by pressing the keys. To confirm the setting, press the key. If you have not recorded the transfer message yet, see "Recording the transfer message (OGM3)". If, however, you have recorded it the fax machine will return to stand-by mode. Note: Note: The message transfer setting is cancelled by a power failure.
To change or replace the transfer message, see "Recording the transfer message (OGM3)". Now that you have programmed the TAD to transfer new messages to a remote location, you can listen to them by operating the TAD as described in the following section "Operating the telephone answering device from a remote location".
OPERATING THE TELEPHONE ANSWERING DEVICE FROM A REMOTE LOCATION
SECURITY AND ACCESS FUNCTIONS
To operate the TAD from a remote location (except to leave messages), you must set a four-digit numeric code which you can change or delete at any time (see "Changing/Deleting the TAD access code").
THE TELEPHONE ANSWERING DEVICE 7-9
The same code may also be used to: prevent unauthorized subscribers from playing the messages left for you and from modifying the set-up parameters you have set on the telephone answering device in local mode (see "Enabling/Disabling access to the telephone answering device in local mode").

SETTING THE TAD

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Press the Press the Press the Press the Press the Press the key.

ACCESS CODE

keys until the display shows tad set-up. key. keys until the display shows security. key. key again to select SET ACCESS CODE. keys. key. key. key.
Enter the code, for example "0001", by pressing the To confirm the setting, press the
CHANGING/DELETING THE TAD ACCESS CODE
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Press the Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows security. key. key again to select SET ACCESS CODE.
To change the code, press the key once for each digit you have to replace and then type in the new digit. If you like, you can delete the entire code by holding down the key. To confirm the setting, press the key. To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key. key.

ENABLING/DISABLING ACCESS TO

LOCAL MODE

THE TELEPHONE ANSWERING DEVICE IN
Follow the procedure described in "Setting the TAD access code" to step 5, then carry out the following procedure: 1. 2. Press the Press the keys until the display shows access lock. key.
7-10 THE TELEPHONE ANSWERING DEVICE
To stop unauthorized users from playing the messages received on the telephone answering device, press the keys. The display shows yes. key.

4. 5. 6.

To confirm the setting, press the key. To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key.
OPERATING THE TELEPHONE ANSWERING DEVICE FROM A REMOTE

LOCATION

You can operate the TAD not only directly using specific keys on the operator console of the fax machine, but also from any other location providing the telephone used operates in tone mode, for example: a mobile phone. To operate the TAD from a remote location, you must set the fax machine in "TAD/FAX" or "PHONE/FAX" reception mode and, once the fax has answered the call, you must also type in the access code set previously (see "Setting the TAD access code"). The remote functions available are activated by another numeric code consisting of one or two digits (see the following table). If the code has two digits, it is advisable to wait for the confirmation signal between one digit and the other. Code 5 6+6 Code #1 #2 #3 #4 #5 Operating function Plays new messages. Plays all messages. Stops playing current message and returns to previous message. Stops playing current message and skips to next message. Plays outgoing message 1. Deletes all played messages. Programming function Disables the "TAD/FAX" reception mode and enables the "AUTOMATIC" reception mode. Sets up the fax machine for "TAD/FAX" reception mode. Enables the OUTGOING MESSAGE 1 to be recorded. Enables the OUTGOING MESSAGE ONLY to be played. Disables the transfer of messages and memos to a remote telephone.
Typing 0 after an operating sequence from 1 to 6 aborts the function in progress. Typing 0 after a programming sequence from #1 to #5 aborts the programming function in progress and returns to the operating functions. In this case, to resume the programming phase, press # again. If any code is typed during the recording of outgoing message 1 (programming #3), the TAD will stop immediately and confirm the recording.

THE TELEPHONE ANSWERING DEVICE 7-11
To perform both the remote playback and programming functions: Dial the fax number on the remote telephone. The TAD will answer the call and play OUTGOING MESSAGE 1. Type the access code on the remote telephone keypad. If the code is correct, the TAD will confirm the operation by emitting a beep. Choose the function that you want to perform and type its code with reference to the previous table. The TAD confirms the operation by emitting a beep. Terminate communication using the method applicable to the telephone you are using.
SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING DEVICE
You can set up the TAD for the following special functions: TOLL SAVER OUTGOING MESSAGE ONLY SILENT RECEPTION OF INCOMING MESSAGES

TOLL SAVER

Using this function, when you access the TAD from a remote location to listen to any messages, the fax machine will answer as follows: if there are no new messages, it will answer the call two rings after the number preset; if there are some new messages, it will answer the call after the preset number of rings (see "Changing the number of rings", chapter "More advanced operations"). Therefore, if you hear one ring more than the preset number, you will know that there are no new messages and you can hang up before the fax machine answers the call. This function may only be enabled by the customer engineering service and is not available in all countries. Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows toll saver. key. keys.
1. 2. 3. 4. 5. 6. 7. 8. 9.
To view the available options toll saver - yes or no , press the To confirm the setting, press the key. To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key.
7-12 THE TELEPHONE ANSWERING DEVICE

OUTGOING MESSAGE ONLY

Using this function, whenever an incoming call is received, the TAD plays the OGM 1 but does not record any incoming messages. You can use this function when you expect to be away for a long time and it would not be possible to record all messages received in your absence. In this case, in place of the ordinary outgoing message, it is advisable to record a different one, for example: "From 22nd June to 19th September only faxes will be accepted. No incoming messages will be recorded". 1. 2. 3. 4. 5. 6. 7. 8. Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows annouNce only. key. keys.
To select the option announce only - yes , press the To confirm the setting, press the key.
If you have already recorded OGM 1, the display will show the message pLAYING and the TAD will play it back. If you have not recorded it the display will show the message OGM NOT RECORDED for a few seconds, followed by the message RECORD. To change the outgoing message recorded previously or to record a new one, press the key and then lift the handset ( key. ). To start recording, press the

If you choose the SURPLUS-automatic setting, the fax machine will print the surplus text on another sheet providing the surplus exceeds 8 mm. If you choose the SURPLUS-yes setting, the fax machine will always print the surplus text on another sheet. If you choose the SURPLUS-no setting, the fax machine will not print the surplus text.
9-2 MORE ADVANCED OPERATIONS
ENABLING/DISABLING SILENT RECEPTION
In the "AUTOMATIC", "PHONE/FAX" and "TAD/FAX" reception modes, you can set up the fax machine to receive documents without any rings being emitted when an incoming call is received. When this function is enabled, the behaviour of the fax machine depends on the reception mode selected and the caller: in "AUTOMATIC" and "TAD/FAX" modes, the fax machine will never ring when an incoming call is received; in "PHONE/FAX" mode, when an incoming call is received, the fax machine will only not ring if the caller is another fax machine. If the call is a telephone call, the fax machine will emit an acoustic signal, in place of the ring, to prompt you to lift the handset. Press the key. Press the Press the Press the key. keys until the display shows SILENT RX. key. The display shows NO.
To select one of the available options silent rx - daily or silent rx - yes , press the keys. To confirm your choice, press the key. key. key:

6. 7. 8.

If you have confirmed the option SILENT RX - DAILY , the fax machine will prompt you to enter the time at which it is to start and end silent reception. Once you have set the time, press the key to confirm.
The daily silent reception setting (SILENT RX - DAILY ) is cancelled by a power failure.

THE CALLER ID

DISPLAYING
This function, which may be activated by the telephone company on request by the user, is only available in some countries and conforms to the ETSI ETS 300 778-1 standard. This function tells you immediately who is calling. In this way, you will be able to decide whether to answer the call or not. When this function is enabled, if the fax machine is in stand-by mode, whenever a call is received, it always shows one of the following items of information: number or name of the correspondent who called you; PRIVATE: if the correspondent has chosen not to reveal his identity to you; UNAVAILABLE: if the correspondent is connected to a telephone exchange that does not support this service. If you are programming your fax machine and, when an incoming call is received, want to know who is calling you, you must press the the call. key before answering
MORE ADVANCED OPERATIONS 9-3
It may however happen, if you are connected to a particular kind of telephone network, that the number of the caller is not displayed on the fax machine. If this happens, call your local customer engineering service centre. The fax machine is already set up to display the caller ID. You may however set it up not to display it, as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Press the Press the Press the Press the Press the Press the Press the key. keys until the display shows INSTALLATION. key. keys until the display shows TEL. LINE SETUP. key. keys until the display shows CALLER ID. key. keys.

To confirm the setting, press the black list.
To find the number you wish to modify, press the To confirm the setting, press the key.
From this point on, to change the number, repeat the "Setting the black list" procedure from step 6.

DELETING THE BLACK LIST

1. 2. 3. 4. 5. Press the Press the Press the Press the Press the key. key to select recpt. set-up. keys until the display shows BLACK LIST. key. keys until the display shows DELETE NUMBER.
9-8 MORE ADVANCED OPERATIONS

6. 7. 8. 9. 10. 11.

key. The display shows the first number on the keys.
To find the number you wish to delete, press the To confirm the setting, press the key.
To view the available option DELETE? - YES or no , press the To confirm the setting, press the key.
From this point on, to delete other numbers from the list, repeat the procedure from step 6.

PRINTING THE BLACK LIST

1. 2. 3. 4. 5. 6. Press the Press the Press the Press the Press the key. key to select recpt. set-up. keys until the display shows BLACK LIST. key. keys until the display shows PRINT LIST. key.
Having printed the report, the fax machine automatically returns to its initial stand-by mode.
ADVANCED TRANSMISSION SETTINGS

CHANGING THE POSITION

OF YOUR NAME AND FAX NUMBER
The information in the heading of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine outside the text area or inside the text area. Your fax machine is set up to send this information inside the text area. Changing the position 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the Press the Press the key. keys until the display shows FAX SET-UP. key. keys until the display shows VARIOUS SETT. key. keys until the display shows FAX HEaDER. key. keys until the display shows
To select the alternative parameter, press the

OUTSIDE or inside.

To confirm the setting, press the key.
MORE ADVANCED OPERATIONS 9-9

10. 11.

THE LINE SIGNALS
The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connection signals exchanged between your fax machine and your correspondent's fax machine. If you cannot hear them, program the function as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Press the Press the Press the Press the Press the Press the Press the key. keys until the display shows INSTALLATION. key. keys until the display shows TEL. LINE SETUP. key. keys until the display shows LINE MONITOR. key. keys.

Doc.N Dialled Number Name
10-2 PRINTING REPORTS AND LISTS

Item Remote Id

Description Number (and, sometimes, name) of the correspondent called. This number corresponds to the number you dialled, only if the correspondent set his own fax number correctly. Otherwise, it may be different or not be present at all. Date and time at which the transaction was carried out. Length of transaction (in minutes and seconds). Total number of pages sent/received. Result of the transaction: OK: if the transaction was completed successfully. ERROR CODE XX: if the transaction was not completed due to the cause indicated by the error code (see "Error codes", chapter "Troubleshooting guide").
Date/Time Duration Pages Result
ENABLING/DISABLING THE AUTOMATIC PRINTING OF THE TRANSMISSION
AND FAILED TRANSMISSION REPORT
Press the Press the Press the Press the Press the Press the Press the
key. keys until the display shows fax set-up. key. keys until the display shows various sett. key. keys until the display shows tx report. key.
You can choose any of the following options: tx report - for failed tx ,
tx report - always and tx report - no. tx report - for failed tx - the fax machine will automatically print a report only after each failed transmission. tx report - always - the fax machine will automatically print a report after each transmission irrespective of the result. tx report - no - the fax machine will not print any report.
8. 9. 10. 11. To view the other available options, press the To confirm the setting, press the key. key. key. keys.
PRINTING REPORTS AND LISTS 10-3
PRINTING THE TRANSMISSION, ACTIVITY, BROADCAST TRANSMISSION
AND CALLER ID REPORTS ON REQUEST
Press the Press the Press the
key. keys until the display shows print report. key.
You can choose any of the following options: print report - LAST TX REPORT ,
print report - LAST broadcast , print report - activity report and print report - caller id list.
4. 5. To view the other available options, press the keys. To confirm the setting, press the key. Having printed the report, the fax machine automatically returns to its initial stand-by mode.

PRINTING LISTS

At any time, you can print a complete list of the installation parameters, setup parameters and disabled numbers as well as print the data saved in the phone book. By printing out the lists of installation and setup parameters, you will obtain an up to date report of the default values and those that you have set to adapt it to your operating requirements.

PRINTING THE LIST OF

1. 2. 3. 4. 5. Press the Press the Press the Press the key.

INSTALLATION PARAMETERS

keys until the display shows INSTALLATION. key. keys until the display shows PRINT INSTALL.

SETUP PARAMETERS

keys until the display shows FAX SET-UP. key. keys until the display shows PRINT set-up.
10-4 PRINTING REPORTS AND LISTS
PRINTING THE LIST OF RECEPTION SETUP PARAMETERS
1. 2. 3. 4. Press the Press the Press the key. key to select recept. set-up. keys until the display shows print set-up.
PRINTING THE BLACK LIST NUMBERS
Once programmed (see "Setting the black list", chapter "More advanced operations"), the fax machine can disable a series of correspondents from whom you do not wish to receive any documents whatsoever. This function is useful to avoid receiving undesired documents such as: advertisements, propaganda, etc. All you have to do is save the undesired numbers on a list. Having done this you will not receive any documents from the correspondents whose numbers appear on the list (see "Printing the black list", chapter "More advanced operations").

PRINTING THE DATA

SAVED IN THE PHONE BOOK
As described previously, you can print a list of the telephone numbers and fax numbers that you have saved in the phone book, see "Programming the phone book" and "Printing data from the phone book".
PRINTING REPORTS AND LISTS 10-5
10-6 PRINTING REPORTS AND LISTS

11TROUBLESHOOTING GUIDE

GENERAL MINOR PROBLEMS ERROR CODES SIGNALS AND MESSAGES ACOUSTIC ERROR SIGNALS
TROUBLESHOOTING GUIDE 11-1
Problem There is a power failure. Description If a power failure occurs, the fax machine keeps the following data in the memory: the numbers set in the phone book and the reports, while the documents present in the memory will be lost. The date and time will also be lost so they will have to be reset by carrying out the procedure described in the "Setting the date and time for the first time" section of chapter "Installation conditions". If, during reception, the paper runs out or gets jammed, the ink runs out or the operator console is raised, the machine stops printing and the display shows the relevant message and the document you are receiving is temporarily recorded in the memory. Once the problem has been solved, the fax machine resumes printing. If transmission is not completed due to errors on the line or fax machine, the error LED lights up and a short beep is emitted; in this case, the fax machine automatically prints the transmission report (see "Printing reports and lists"), on which an error code indicates the cause of the error (you will find a list of all the error codes later). If you place a document in the automatic document feeder (ADF) while the fax machine is making a copy, printing a report or printing a document being received, the fax machine behaves as follows: if it is making a copy, the fax machine will stop printing and display a series of prompts to enable you to restore it to its initial stand-by mode; if it is printing a report, the fax machine will stop printing and display a series of prompts to enable you to restore it to its initial stand-by mode; if it is receiving a document: - it will stop printing and start to save the document received. The display will show the message rx in memory. - Having saved the document, the display shows the message doc in memory. At this point, the fax machine will prompt you to remove the document from the document feeder. The fax machine will then print the saved document.

MAINTENANCE OPERATIONS 12-13
12-14 MAINTENANCE OPERATIONS

APPENDIX

TECHNICAL SPECIFICATIONS MANUFACTURER CUSTOMER SERVICE

APPENDIX A-1

TECHNICAL SPECIFICATIONS

GENERAL CHARACTERISTICS

Model.. Desktop transceiver Display.. LCD, 16 + 16 char. Capacity memory.. max. 50 pages Dimensions. Width.. 340 mm Depth.. 220 mm - 235 mm (**) Height.. 133 mm - 272 mm (**) Weight.. approx. 2.5 Kg
COMMUNICATION CHARACTERISTICS
Telephone network.. Public/private Compatibility. ITU Communication speed. 14400 - 9600 - 7200 - 4800 - 2400 (with automatic "fall back") Compression method. MH, MR, MMR

SUPPLY CHARACTERISTICS

Voltage. 220-240 VAC or 110-240 VAC (see the data plate on the base of the fax machine) Frequency.. 50-60 Hz (see the data plate on the base of the fax machine) Power absorbed: - in stand-by mode. < 4 W - max. power. max. 25 W

ENVIRONMENTAL CONDITIONS

Temperature.. from +5 oC to +35 oC (operating) from -15 oC to +45 oC (transport) from 0 oC to +45 oC (short and long-term storage) Relative humidity. 15%-85% (operating/short and long term storage) 5%-95% (transport)
OPTICAL READER CHARACTERISTICS
Scanning method.. CIS Scanning resolution: - Horizontal. 8 pixels/mm - Vertical STANDARD. 3.85 lines/mm - Vertical FINE.. 7.7 lines/mm
TRANSMISSION CHARACTERISTICS
Transmission speed. approx. 7 sec (14400 bps) (*) Capacity of document feeders. Automatic Document Feeder (ADF): 10 sheets A4 (70-90 gr/m2)

A-2 APPENDIX

RECEPTION CHARACTERISTICS
Printing system.Printing on plain paper, bubble ink jet printer Max. printing width..204 mm Max. printing length.282 mm Printing paper..A4 (210 x 297 mm) Paper feed..Plain paper cassette (max 40 sheets of 80 gr/m2)
TELEPHONE ANSWERING DEVICE CHARACTERISTICS (ONLY MODEL WITH A BUILT-IN TELEPHONE ANSWERING DEVICE)
Recording capacity: about 18 minutes Memo 2 outgoing messages Outgoing messages-only function "Toll saver" function Fast access from console and remote location Access code Call transfer message Message recording Retention of messages in case of a power failure. (*) = Test Sheet Slerexe Letter with standard resolution, MMR compression. (**) = With the paper support extension.

APPENDIX A-3

MANUFACTURER
Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Via Jervis, 77 - 10015 IVREA (TO) ITALY