INK-JET FAX

FAX_LAB 650/680

Use of the SMS service

EDITED/PUBLISHED/PRODUCED BY: Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A.
Printed in China. Code of user manual: 381755C Date of publication: July 2008.
Copyright 2008, Olivetti All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages without prior written authorization from Olivetti S.p.A.

SMS SERVICE

The fax machine allows you to send and receive messages (SMS), even if you are connected to a switchboard, and to save up to 40 messages, of which: 5 written and sent messages, 5 written and not yet sent messages and 30 received messages. Note: For details on the SMS service, please contact the manager of the telephone network to which you are connected.
ACTIVATING THE SMS SERVICE
Warning: To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated by the "SMS Service Centre" and provided by your network operator. After having activated this service, you can send and receive messages (SMS) every time you wish. Note: 1. 2. 3. 4. 5. Press the Press the Press the Press the Press the Before enabling SMS service functions, all documents present in the automatic document feeder must be removed. key: keys until the display shows configuration. key. key to select serv. centre no. key to select tx serv. centre.

6. 7. 8. 9.

If the number that appears on the lower line of the display coincides with the number provided by your network operator skip to step 7, otherwise move on to the next step. Dial the number provided by your network operator. To do this, press the keys. To confirm the number, press the Press the key. keys until the display shows rx serv. centre.
Press the key. If the number that appears on the lower line of the display coincides with the number provided by your network operator skip to step 11, otherwise move on to the next step. Dial the number provided by your network operator. To do this, press the keys. To confirm the number, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the -

10. 11. 12. 13.

SMS SERVICE 1-1

SENDING MESSAGES (SMS)

Apart from sending messages (SMS) (max. 160 characters each), the fax machine allows you to: ensure the correct operation of SMS service if the recipients have more than a telephone set connected to the same telephone line.

WRITING AND SENDING

1. 2. 3. Press the Press the key.

A MESSAGE (SMS)

key to confirm send sms.
Write the text of the message (max. 160 characters). To do this, press the following keys: Description To enter in sequence the following characters: Key 1 = @ space 1. / Key 2 = a b c 2 Key 3 = d e f 3 Key 4 = g h i 4 Key 5 = j k l 5 Key 6 = m n o 6 Key 7 = p q r s 7 Key 8 = t u v 8 Key 9 = w x y z 9 Key 0 = space + & / % 0 $ To enter in sequence the following characters: Key * = * space ~. / \ , ; _ : ' " ? ! Key # = # & % + $ < = > @ ( ) ^ | [ ] To change from upper case letters to lower case letters and vice versa. To scroll the cursor on alphanumeric characters already keyed in or to leave a blank space.
To delete a character on the left hand side of the cursor. It deletes all the text if kept pressed. When writing the text, on the upper right hand side for the display, the maximum number of characters to be entered is displayed (160). This number decreases every time you enter a character, you can thus know how many characters you have entered and how many you can still enter. 4. 5. To confirm the setting, press the key.
Type your correspondent's number directly on the numeric keypad

1-2 SMS SERVICE

If you like, you can find your correspondent's number in the phone book (see the fax machine Users Guide, section "Programming the phone book"). To do this: 1 Press the key. 2 Press the keys to find the desired number. or 1 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To confirm the setting, press the key. You can choose any of the following options: terminal no. : yes : If the recipient owns two or more telephone set, up to 10 (from 0 to 9). terminal no. : no : If the recipient owns only one telephone set connected to the telephone line; in this case skip to step 12. To view the available option terminal no. : no or yes , press the To confirm the setting, press the key. keys.

If you have chosen terminal no. : no , skip to step 12, otherwise move on to the next step. If you have chosen terminal no. : yes , the display shows terminal no.
10. 11. 12. receive your message. To do this, press the To confirm the setting, press the To confirm yes , press the key. key.
Type the number corresponding to the terminal on which the recipient wants to
The fax machine starts transmitting and the message tRANSMITTING appears on display. If the transmission has been completed successfully, tX COMPLETED appears on display for a few seconds. Otherwise, if the transmission has not been completed successfully, at the end the message tX ERROR appears on the display for a few seconds followed by an acoustic 13. 14. 15. 16. signal and the lighting of the error LED. In both cases, at at the and of the trasmission, the display shows save sms. To view the available option, press the keys. The display shows yes. To confirm the setting, press the key. To remove the message from the display and to switch off the error LED the Note: key. If you have chosen SAVE SMS: YES , the message SAVED appears on display for a few seconds and your message will be saved on the list of messages sent SMS SENT. At this point you can always send it again or change it.

, press

SMS SERVICE 1-3
If the message MEMORY FULL , DELETE SENT SMS appears on display and the fax machine does not allow you to write the text of your message, this means that the memory for messages sent is full. At this point, delete at least one of the messages from the memory. Later on see "Deleting/ editing/sending again a message (SMS)". If a power failure occurs, the fax machine will keep all the messages in the memory.
A MESSAGE (SMS) WITHOUT SENDING IT

SAVING

1. 2. 3. 4. 5. Press the Press the
key. keys until the display shows WRITE SMS.
Press the key. Write the text of the message (max. 160 characters) as described in "Writing and sending a message (sms)". To confirm the setting, press the key. The message SAVED appears on the display for a few seconds. The message will be saved on the list of written messages SMS WRITTEN. To return the fax machine to its initial stand-by mode, press the key. Note: If the message MEMORY FULL , DEL. WRITTEN SMS appears on display and the fax machine does not allow you to write your message, this means that the memory for written and saved messages is full. At this point, delete at least one of the messages from the memory. Later on see "Deleting/editing/ sending again a message (SMS)".

RECEIVING MESSAGES (SMS)

The fax machine can receive up to 30 messages (SMS). When a message (SMS) is received, the the LED starts blinking, the fax machine, if previously programmed, sends out an acoustic signal and the message SMS RECEPTION and then icon appear on display.
As in message transmission, you can set some parameters to: ensure the correct operation of SMS service if you have more than a telephone set connected to the same telephone line (see later on "For an appropriate message (sms) reception if you own more than one telephone set and only one telephone line"). configure the fax machine to notify the reception of a message through an acoustic signal (see later on "Configuring the fax machine for notifying the reception of a message (sms) through an acoustic signal"). Warning: To make sure that SMS messages will be received, check that the fax machine is set to connect to the telephone line after at least 2 rings. See the "Changing the number of rings" section of the "More advanced operations" chapter of the fax machine user's manual.

1-4 SMS SERVICE

READING

A MESSAGE (SMS) RECEIVED

When the icon appears on display, it means that you have received one or more messages (SMS). At this point, if you want to read them, you must: 1. Press the key. The display shows SMS received xx , where "XX" is the number that appears in the lower right-hand side corner and that indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. If MEM ALMOST FULL , DELETE REC. SMS appear on display, it means that the memory for messages received already contains 28 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "Deleting/editing/ sending again a message (SMS)". If, on the other hand, MEMORY FULL , DELETE REC. SMS appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "Deleting/editing/sending again a message (SMS)". To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the oldest message to the most recent one), the icon for messages still unread, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys. If you wish to select the displayed message skip to step 5, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. The display shows delete. To return the fax machine to its initial stand-by mode skip to step 8, otherwise go on with the procedure. You can choose one of the following options: answer , SEND , EDIT or PRINT.

4. 5. 6.

answer : to answer a message received. EDIT and SEND : to edit and send a message again (see later on "Deleting/editing/
sending again a message (SMS)"). PRINT : to print the data concerning the message you have just selected and the text of the message (see "Printing every single message within a list", section "The lists"). To see one of the available options, press the keys. To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the key.

7. 8. 9.

SMS SERVICE 1-5

ANSWERING

Press the key. The display shows SMS received xx , where "XX" is the number appears in the lower right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. If MEM ALMOST FULL , DELETE REC. SMS appear on display, it means that the memory for messages received already contains 28 messages, therefore, it is almost full. It is advisable to delete some messages from this memory. See "Deleting/editing/ sending again a message (SMS)". If, on the other hand, MEMORY FULL , DELETE REC. SMS appear on display, it means that the memory for messages received is full. In this case, you must delete at least one message from this memory. See "Deleting/editing/sending again a message (SMS)". To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages received (from the oldest message to the most recent one), the icon for messages still unread, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

4. 5. 6. 7.

If you wish to select the displayed message, skip to step 5, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. Press the keys until the display shows ANSWER. To confirm the setting, press the key. From this point on, follow the procedure described in "Writing and sending a message (sms)", as from the step in which the display shows SMS TEXT. Note: If the message FULL MEMORY , DELETE SMS appears on display and the fax machine does not allow you to write the text of your message, this means that: the memory for messages sent is full

or the memory for messages written and saved is full or both memories are full. At this point, delete at least one of the messages from the memories or from both (according to each case). Later on see "Deleting/editing/sending again a message (SMS)".

1-6 SMS SERVICE

FOR AN APPROPRIATE MESSAGE (SMS) RECEPTION IF YOU OWN MORE THAN
ONE TELEPHONE SET AND ONLY ONE TELEPHONE LINE
If you must connect other telephone sets to the same telephone line, up to a maximum number of 9 which can receive messages (SMS), you must identify each of them with a different terminal number (between 0 and 9) to make sure that the messages reach the set desired. To give the fax machine a specified terminal number, proceed as described below. As regards other telephone sets, follow the procedures described by their manufacturers in order to obtain the same result. 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the key. keys until the display shows CONFIGURATION. key. keys until the display shows TERMINAL NO. key.
To confirm the setting, press the
Press a key from to identify a terminal different from "0" so that it can receive the messages sent to it. To confirm the setting, press the key. key. key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the
CONFIGURING THE FAX MACHINE FOR NOTIFYING THE RECEPTION OF A MESSAGE (SMS) THROUGH AN ACOUSTIC SIGNAL
The fax machine has already been configured for notifying the reception of a message (SMS) through an acoustic signal; if it is not, proceed as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the key. keys until the display shows CONFIGURATION. key. keys until the display shows SMS RX ADVICE. key. keys. key.
To see the available option SMS RX ADVICE- yes or no , press the To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the key.

SMS SERVICE 1-7

DELETING/EDITING/SENDING AGAIN A MESSAGE (SMS)
Look at the list of messages sent, written (not sent yet), or received if you want to find a message that you wish to delete, edit and/or send again.
THE LIST OF MESSAGES SENT
Press the key. Press the keys until the display shows SMS SENT XX. "XX" appears in the lower right-hand side corner and it indicates the total number of messages sent (max. 5). It is useful if you want to know how many messages you have sent and, therefore, how many you can still send. To confirm the setting, press the key. To confirm the setting display list , press the key. The display shows from left to right: the reference number which identifies the messages present on the list of messages sent (from the oldest message to the most recent one), the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

If you wish to delete, edit and/or send again the displayed message skip to step 6, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to delete, edit and/or send again, press the keys. To select the message, press the key. You can also choose one of the following options: DELETE , SEND , EDIT or PRINT.
DELETE : to delete the message selected. SEND : to send the same message to another recipient or to the same recipient. EDIT : to change the message contents and send it to the same recipient or to
another recipient. PRINT : to print the data concerning the message you have just selected and the text of the message. To edit and send a message again, see "Writing and sending a message (sms)" as from the step in which the display shows SMS teXt. To print the data concerning the message selected, see "Printing every single message within a list", section "The lists". To see the other available options, press the keys. To confirm the setting, press the key. To return the fax machine to its initial stand-by mode, press the key.

1-8 SMS SERVICE

THE LIST OF MESSAGES WRITTEN AND SAVED
Press the key. Press the keys until the display shows SMS written XX. "XX" appears in the lower right-hand side corner and it indicates the total number of messages written and saved (max. 5). It is useful if you want to know how many messages you have saved and, therefore, how many you can still save. To confirm the setting, press the key. From this point on, repeat the procedure as from the step in which the display shows display list.
THE LIST OF MESSAGES RECEIVED
Press the key. Press the keys until the display shows sms received xx. "XX" appears in the lower right-hand side corner and it indicates the total number of messages received (max. 30). It is useful if you want to know how many messages you have received and, therefore, how many you can still receive. To confirm the setting, press the key. From this point on, repeat the procedure as from the step in which the display shows display list.

THE LISTS

The lists containing the messages received, sent and written but still not sent, can be displayed as described in "Deleting/editing/sending again a message (SMS)" and can also be printed at any moment. When you ask for a list printout, you can read the text of the message, have a report of all the data concerning it, for example, the date and time when it was sent or received, the selected number, the transmitter's number, whether the message was appropriately delivered, etc. Apart from printing the complete lists, you can also require the printout of each message within a list.

PRINTING EVERY SINGLE MESSAGE WITHIN A LIST
1. 2. 3. 4. Press the Press the key. keys until the display shows sms sent xx or sms received xx or key.

sms written xx.

To confirm the setting, press the key. To confirm the setting display list , press the The display shows from left to right: the reference number which identifies the messages present on the list of messages that you have selected, the correspondent's telephone number, the text of the message or part of it, and the date and time. To show all the message-related data and the text of the message on the fax machine, press once the keys. To stop the text on the display, press again the keys.

SMS SERVICE 1-9

5. 6. 7. 8.
If you wish to select the displayed message skip to step 6, otherwise move on to the next step. To find in the above-mentioned list the message that you wish to select, press the keys. To select the message, press the key. Press the keys until the display shows print. To confirm the setting, press the key. The fax machine prints a report containing the data of the message that you have just selected and the text of the message, and then automatically returns to its initial stand-by mode.
PRINTING THE LISTS OF MESSAGES (SMS) SENT, WRITTEN AND RECEIVED
1. 2. 3. 4. 5. Press the Press the key. keys until the display shows sms sent xx or sms received xx or key.
To confirm the setting, press the Press the keys until the display shows print list.
To confirm the setting, press the key. After printing the report, the fax machine automatically returns to its initial stand-by mode. Note: If there are no messages in the list selected, the display shows empty list and the fax machine returns to its initial stand-by mode

CONFIGURATION PARAMETERS

PRINTING THE LIST OF
1. 2. 3. 4. 5. Press the Press the Press the Press the
key. keys until the display shows configuration. key. keys until the display shows print config.
To confirm the setting, press the key. After printing the report, the fax machine automatically returns to its initial stand-by mode.

1-10 SMS SERVICE

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SMS SERVICE 1-11

1-12 SMS SERVICE

381755C

INTERNAL COMPONENTS

GETTING TO KNOW THE FAX MACHINE 2-5

Ref. 3

Description Machine serial number plate (see base) Cartridge compartment Optical reader
2-6 GETTING TO KNOW THE FAX MACHINE
3INSTALLATION INSTRUCTIONS
PACKAGE CONTENTS INSTALLATION CONDITIONS CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY SETTING SOME PARAMETERS SETTING UP THE FAX MACHINE PRINTING THE MENU AND ITS FUNCTIONS
INSTALLATION INSTRUCTIONS 3-1
In addition to the fax machine and this manual, you will find the following items in the package: The paper support extension. The cable for connecting the fax machine to the telephone line. The power cable The telephone plug (if applicable). The box containing a free monochrome print cartridge provided with the machine. The telephone handset. Aftersales support information. Warning: The use of non-original or refilled print cartridges makes the product's guarantee null and void.
Place the fax machine on a stable, flat surface. Make sure there is enough room for ventilation. Keep the fax machine in a dust-free place away from sources of excessive heat or humidity. Do not expose it to direct sunlight.
CONNECTING TO THE TELEPHONE LINE AND POWER SUPPLY
CONNECTING THE TELEPHONE HANDSET
1. Insert the connector of the handset cable into the socket marked with the symbol on the rear of the fax machine.
3-2 INSTALLATION INSTRUCTIONS
Place the handset in its seat.
CONNECTING THE FAX MACHINE TO THE TELEPHONE LINE
1. 2. Insert the plug on the cable for connection to the telephone line into the "LINE" socket on the rear of the fax machine (A). Insert the connector or the plug (if applicable) at the other end of the cable into the wall telephone line socket (B).
CONNECTING AN EMERGENCY TELEPHONE (IN THE EVENT OF A VOLTAGE DROP OR POWER FAILURE)
1. Remove the cover from the socket for connection to the external line and then insert the plug of the emergency telephone in this socket.
Warning: In countries where this kind of connection is not allowed (for example, Germany and Austria), connect the emergency telephone directly to the telephone wall socket.
INSTALLATION INSTRUCTIONS 3-3
CONNECTING THE FAX MACHINE TO THE POWER SUPPLY
1. Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine (A). Then insert the plug at the other end of the cable into the wall power socket (B).

The plug of the power supply cable may vary from country to country.

SETTING SOME PARAMETERS

Once the fax is connected to the power supply, it automatically runs a short test to check that its components are working and the display may show: the language in which the messages will be displayed or the message automatic 00 ( automatic in the base model) and, alternating on the second line, the messages set date/time and check cartridge. In the first case, to enable the fax machine to work properly, you must set the language and country in which it is to be used as described in the procedure below. In the second case, you can move on to set the date and time directly.
SETTING THE LANGUAGE AND THE COUNTRY OF DESTINATION
1. 2. 3. To select the desired language, press the To confirm the setting, press the key. keys. To select the desired country, press the keys.
To select a different country, see the following table: Country Argentina Australia Austria Belgium Brazil Chile
3-4 INSTALLATION INSTRUCTIONS
Country to be selected ARGENTINA AUSTRALIA STERREICH BELGIUM BRASIL AMERICA LATINA Cont.
Country China Colombia Denmark Finland France Germany Holland Irlanda Italy Luxembourg Mexico New Zealand Norway Peru Portugal Rest of world Spain Sweden Switzerland UK Uruguay Venezuela 4. CHINA
Country to be selected AMERICA LATINA DANMARK SUOMI FRANCE DEUTSCHLAND NEDERLAND IRELAND ITALIA BELGIUM AMERICA LATINA AUSTRALIA NORGE AMERICA LATINA PORTUGAL INTERNATIONAL ESPAA SVERIGE SWITZERLAND U.K. AMERICA LATINA AMERICA LATINA
To confirm the setting, press the key. The fax machine automatically returns to its initial stand-by mode. Note: The fax machine may not be on sale in all of the countries listed above.

OF DESTINATION

CHANGING THE LANGUAGE AND THE COUNTRY
Press + and repeat the procedure "Setting the language and the country of destination" from the start remembering always to confirm, by pressing the key, the settings made.
CHANGING THE COUNTRY ONLY
1. 2. 3. 4. Press the Press the Press the Press the key. keys until the display shows installation. key. keys until the display shows country set-up.
INSTALLATION INSTRUCTIONS 3-5

5. 6. 7. 8. 9.

Press the
key. The display shows the default country. keys. key.
To display the other available countries, press the
key. To confirm your choice, press the To return the fax machine to its initial stand-by mode, press the If you want to move back one function, press the key.
CHANGING THE LANGUAGE ONLY
1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the key. keys until the display shows installation. key. keys until the display shows language. key. The display shows the default language. keys.

Positioning your name and fax number: The information at the top of the document to be sent (name, fax number, date and time and number of pages) may be received by your correspondent's fax machine: outside the text area or inside the text area. Your fax machine is designed to send this information inside the text area. Changing the position: 1. 2. 3. 4. 5. 6. Press the Press the Press the Press the Press the Press the key. keys until the display shows fax set-up. key. keys until the display shows various sett. key. keys until the display shows fax header.
3-10 INSTALLATION INSTRUCTIONS

7. 8. 9. 10. 11.

key. keys.
To select the INSIDE or OUTSIDE parameter, press the To confirm the setting, press the key.
SETTING UP THE FAX MACHINE
FEEDING THE PRINT PAPER INTO

THE MACHINE

Push the paper support extension in the slot until it clicks into position.
Holding the sheets by their upper edge, insert them by letting them "drop" into the ASF without folding or forcing them.
If you add sheets (max. 40) to the ASF, make sure you place them under and not on top of those already present. The fax machine has a memory that enables it to receive up to 50 pages (base model only) even if you do not add any paper; for the model with a built-in telephone answering device only, the capacity may be less than 50 pages according to the duration of the messages recorded on the telephone answering device.
INSTALLATION INSTRUCTIONS 3-11
INSERTING THE PRINT CARTRIDGE
Warning: The fax machine comes with a free starter cartridge which may, however, only be used once. If you reinsert it after the ink out message has been displayed, the following message will appear:
Remember only to use original cartridges (see code printed at the end of the manual). Non-original or refilled cartridges are not to be used. The use of such cartridges makes the product's guarantee null and void. If, after the cartridge has been installed, the check cartridge message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the message remains on the display, remove the cartridge and clean the electrical contacts of the cartridge and the carriage, see the "Cleaning the electrical contacts of the print cartridge" section of the "Maintenance operations" chapter. Lower the handset and place it on a stable surface.

beware! cartridge already used! the cartridge may only be used once.
Lift the operator console as indicated by the arrow.
3-12 INSTALLATION INSTRUCTIONS
Take the cartridge out of its package and, holding it on both sides, peel off the film covering the nozzles.
Insert the cartridge in its compartment with the electrical contacts facing towards the print cartridge compartment.
Push the cartridge until it clicks into place.
The free cartridge provided with the machine allows you to print up to 60 pages*, whereas the cartridges that you will buy subsequently have a greater capacity and will thus allow you to print up to 300 pages*. *Based on Test Chart ITU-TS n.1 (black coverage = 3,8%). Once the cartridge has been inserted, the operator console closed and the handset replaced, the fax machine starts the nozzle cleaning and checking procedure. When the display shows set date/time :
INSTALLATION INSTRUCTIONS 3-13
Enter the new date and time (eg. 13-05-08; 18:00) by pressing the. and then press When the display shows confirm d/t , press the
key to confirm the data entered
key to make any modification. or press the The procedure is completed by: the printing, on the sheet loaded automatically, of a diagnostic test sheet containing: a numbered scale, for checking the flow of ink and the electrical circuits of the cartridge nozzles. a group of graphics and text, so that the printing quality may be evaluated. the display of the message: check print out , 1=exit 0=repeat. Examine the print test sheet as follows: Check that the numbered scale is not broken at any point and that the black areas do not present any horizontal white lines: if these conditions, which confirm that the cartridge has been inserted correctly and is working properly, are respected, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. The display shows AUTOMATIC 00 ( AUTOMATIC on the base model) on the first line and the current date and time on the second line. On the other hand, if there are any breaks or white lines present, set 0 to clean the nozzles again: if the new print test continues to be unsatisfactory, repeat the procedure another time. At this point: if the printing quality still does not meet your expectations, clean the electrical contacts as indicated in the "Cleaning the electrical contacts of the print cartridge" section of the "Maintenance operations" chapter. if the printing quality is satisfactory, set the value 1. The fax machine returns to its initial stand-by mode and is ready for use. Warning: When the cartridge is about to run out of ink, the display shows CARTRIDGE LOW and the fax machine prints, on a sheet loaded automatically, the indication that the ink is about to run out. When there is no ink left, the display shows CHANGE CARTRIDGE. To replace the cartridge, see chapter "Maintenance operations". When buying new print cartridges, use the related code at the end of the manual.

PRINTING THE MENU AND ITS FUNCTIONS
As it is always useful to have the menu structure and its functions close at hand, it is suggested that you print it out. 1. 2. 3. Press the Press the key. keys until the display shows PRINT FUNC.LIST.
To confirm the setting, press the key. Having printed the report, the fax machine automatically returns to its initial stand-by mode.
3-14 INSTALLATION INSTRUCTIONS
4FAX TRANSMISSION AND RECEPTION OPERATIONS
SENDING A DOCUMENT RECEIVING A DOCUMENT RECEIVING A DOCUMENT IN POLLING MODE
FAX TRANSMISSION AND RECEPTION OPERATIONS 4-1

SENDING A DOCUMENT

WHAT DOCUMENTS MAY BE
Dimensions Width 210 mm Length min. 105 mm - max. 600 mm Unit weight 70 - 90 gr/m2 (max. 10 sheets) For documents of different sizes from those specified above, photocopy the original onto A4 sheets or another supported format and send the copy.
curled paper excessively thin paper torn paper damp or set paper excessively small paper crumpled paper carbon paper In addition, in order to avoid damaging your fax machine and invalidating your guarantee, make sure that the documents you are to use do not contain:
staples paper clips adhesive tape correcting liquid or glue that has not yet dried. In all these cases, photocopy the document and send the copy.
PLACING THE DOCUMENT IN THE ADF
1. Place the document in the automatic document feeder (ADF) with the side to be sent face down (A). Place the document against the right-hand side of the feeder (B): see the mark printed on the fax machine's casing.
4-2 FAX TRANSMISSION AND RECEPTION OPERATIONS
Once the document has been inserted in the automatic document feeder (ADF), the display shows on the top line document ready and on the bottom line, the default contrast value NoRMAL. Note: If you do not perform any operation within about two minutes of inserting the document in the automatic document feeder (ADF), the fax machine will automatically unload the document from the feeder.
ADJUSTING THE CONTRAST AND RESOLUTION
Before sending a document you can make some adjustments so as to optimize the printing quality.

ADJUSTING THE

1. 2. 3. 4. 5. 6. 7. 8. Press the Press the Press the Press the Press the Press the Press the

CONTRAST

key. keys until the display shows: fax set-up. key. keys until the display shows: various sett. key. keys until the display shows: contrast. key.

To view the available options, contrast - normal, contrast - dark and contrast - light , press the keys. To confirm your choice, press the key. key. key.

9. 10. 11.

The contrast should be regulated on the basis of the following criteria: NORMAL, if the document is neither very light nor very dark. LIGHT, if the document is dark. DARK, if the document is light.

RESOLUTION

The document must be present in the automatic document feeder (ADF). 1. Press the key until the desired resolution value appears on the display.
The resolution should be regulated on the basis of the following criteria: STD (STANDARD), if the document contains easily legible characters. An "arrow" appears on the bottom line of the display in line with the symbol printed on the console. FINE, if the document contains very small characters or drawings. An "arrow" appears on the bottom line of the display in line with the console. symbol printed on the
FAX TRANSMISSION AND RECEPTION OPERATIONS 4-3
HALF TONES, if the document contains shaded areas. An "arrow" in line with the symbol and an "arrow" in line with the on the bottom line of the display. symbol printed on the console appear
1. Insert the document in the automatic document feeder (ADF). The default contrast value is displayed on the bottom line. The initial resolution value is: (standard). If you want, change the contrast and resolution values as described previously. To dial the number of the correspondent to whom you wish to send the document,
keys. press the To start sending the document, press the key. If the document is sent correctly, once this operation has been completed, the display will show the message tx completed for a moment.
Note: To delete an incorrect digit, move the cursor, using the right of the incorrect digit and press the Note: keys, to the
key; if you want to delete
key for a few seconds. the whole number, hold down the If you want, you can dial the correspondent's number from the phone book, see "Programming the phone book" and "Sending a document using the quickest method". If you want to abort the transmission in progress, press the key. The fax machine unloads the document from the ADF and returns to its initial stand-by mode. If the document to be removed consists of more than one sheet, before pressing to unload the first, remove all the others by hand.

NUMBER FROM THE PHONE BOOK
key. key until the display shows phone book. key. keys until the display shows modify.
To confirm the setting, press the key. The display shows the number and the name associated with the first of the 100 available positions (00-99) saved previously. To find the telephone number or name you want to modify, you can: 1 Press the keys until the desired number or name appears on the display. or 2 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. To confirm the setting, press the key. From this step on, to modify the number, repeat the procedure "Programming the phone book" from step 7.
DELETING A NUMBER FROM THE PHONE BOOK
1. 2. 3. 4. 5. 6. Press the Press the Press the Press the key. keys until the display shows phone book. key. keys until the display shows delete.

7. 8. 9. 10. 11. 12.

To confirm the setting, press the key. The display shows the number and the name associated with the first of the 100 available positions (00-99) saved previously. To find the telephone number or name you want to delete: 1 Press the keys until the desired number or name appears on the display. or 2 Press the key bearing the first letter of the name you are looking for. The fax machine will search for the name in alphabetical order. Press the key. To view the available option delete? yes or no , press the To confirm the setting and delete the number, press the To abort the procedure, press the key. keys. key.
At this point, you can terminate the procedure or delete another number. To delete other numbers, repeat the procedure from step 5. If you want to move back one function, press the key.

PHONE BOOK 5-3

PRINTING DATA
1. 2. 3. 4. 5. Press the Press the Press the Press the

FROM THE PHONE BOOK

key. keys until the display shows phone book. key. keys until the display shows PRINT PHONE B.
SENDING A DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION
If you cannot remember the position with which you associated a given number, you can send the document from the phone book as follows: Insert the document in the automatic document feeder (ADF). The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value

OUTGOING MESSAGES AND MEMOS
You can record several different types of outgoing messages: OGM 1, which has a maximum length of 20 seconds, prompting the caller to leave a message on the TAD, for example: "You have called the telephone number. I'm out at the moment. You can leave a message after the beep or press the Start key on your fax machine if you want to send a fax. Thanks". OGM 2, which has a maximum length of 10 seconds, may be recorded: if you are out and have selected the "TAD/FAX" reception mode, to inform the caller that the answering device cannot receive messages because its memory is full, for example: "I'm sorry but I can only receive faxes at the moment. If you need to speak to me, please call back later"; if you are in but have selected "PHONE/FAX" mode, to tell the caller not to hang up, for example: "Please wait". OGM 3 (CALL TRANSFER MESSAGE), which has a maximum length of 10 seconds, to inform you on a remote telephone that there are new messages for you on the telephone answering device. To actually transfer the new messages, you must: have set up the telephone answering device correctly (see "Transferring messages and memos to a remote telephone" later on in this chapter). activate the functions that enable you to operate the telephone answering device from a remote location (see "Operating the telephone answering device from a remote location"). MEMOS (Voice), which have a length that may be programmed to 30 or 60 seconds, for personal memos. This message is never played when an incoming call is received.
7-4 THE TELEPHONE ANSWERING DEVICE
RECORDING OGM1 (OUTGOING MESSAGE 1)
1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Press the Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows ogm # 1. key. keys until the display shows record. key.
Lift the handset ( ). To start recording the message, press the key. You have 20 seconds (counted on the display) to record your message: if the message lasts less than 20 seconds, when you reach the end of the message hang up or press the key or the key. the fax machine automatically plays back the message you have recorded. If the volume of the message is too low or too high you can adjust it, during playback, using the on the bottom line. key. The display shows the volume level set
LISTENING TO OGM1 (OUTGOING MESSAGE 1)
1. 2. 3. 4. 5. 6. Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows ogm # 1. key. key to select play.
To listen to message 1 recorded previously, press the
When it gets to the end of the message, the fax machine automatically prepares to record a new OUTGOING MESSAGE 1. In this case, if you like, you can change or replace the message recorded previously by repeating the recording procedure. 7. 8. To return the fax machine to the initial stand-by mode, press the If you want to move back one function, press the key. key.

Press the key. Having played back the last message, the fax machine emits two short beeps and returns automatically to the initial stand-by mode. The LED stops blinking and will remain on steady. (MESSAGES) indicator
THE TELEPHONE ANSWERING DEVICE 7-7
DELETING MESSAGES AND MEMOS YOU HAVE ALREADY LISTENED TO
You cannot delete a message or a memo until you have started listening to it. Incoming messages and memos that have not been played back cannot be deleted. The memory cannot therefore be completely cleared until all the messages and memos present in it have been played back.
DELETING THE MESSAGE OR MEMO

YOU ARE LISTENING TO

To start listening to the messages or memos, press the To delete the message you are listening, press the next message.
key. key. The TAD moves to the
To delete the next message, press the key. Proceed in the same way for all the messages you want to delete. Note: If you do not want to delete any messages, press the

ALREADY PLAYED

DELETING ALL MESSAGES
Let's suppose there are 6 messages on the TAD of which 3 have already been played back: Press the key. To select delete old msg? - yes , press the keys. To confirm the setting, press the key.
The display shows the initial stand-by status and the number of messages remaining after deletion. In this case, 3. Note: If you do not want to delete any messages, press the key.
TRANSFERRING MESSAGES AND MEMOS TO A REMOTE TELEPHONE
If you wish, you can program the TAD to call you on a remote telephone at a given time to let you listen to any new messages received. In addition to the time and number at which you wish to be called, you can program the way in which the transfer is to be made (once only or once a day). 1. 2. 3. 4. 5. Press the Press the Press the Press the Press the key. keys until the display shows tad set-up. key. keys until the display shows forward msgs. key. The display shows new setting.
7-8 THE TELEPHONE ANSWERING DEVICE
To view the other available mode, forward msgS - delete or
forward msgs - change , press the

to a remote telephone.

forward msgs - delete - To cancel the transfer of incoming messages and memos forward msgs - change - To modify the parameters of a transfer already set: transfer time, frequency and telephone number to be called.
7. 8. To confirm new setting , press the key. keys. To view the other available mode, forward msgS - off , forward msgS - one time or
forward msgs - daily , press the
forward msgS - off - To exit (not programmed).

telephone once only.

forward msgs - ONE TIME - To transfer incoming messages and memos to a remote

9. 10.

forward msgs - DAILY - To transfer incoming messages and memos every day at the same time. To confirm the setting, press the key.

ENABLING/DISABLING RECOGNITION OF THE RING
In some countries, local telephone companies offer the possibility of assigning the same telephone line two or more numbers, corresponding to different users. When an incoming call is received, a different ring frequency will indicate which user is to answer the call. This function is extremely useful at home or in small offices, where the same telephone line is shared by more than one person. Your fax machine is capable of "learning" one of these frequencies (see the following procedure). In this way, when a call with the specific ring frequency is received, the fax machine (in "PHONE/FAX" and "TAD/FAX" reception modes) prepares exclusively to receive a document. This function is particularly useful when associated with silent reception in that the fax machine will only ring if the call is coming from a telephone. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Press the Press the Press the Press the Press the key. keys until the display shows INSTALLATION. key. keys until the display shows DISTINCT. RING. key. keys.
To view the available option DISTINCT. RING - SEt PATTERN , press the To confirm the setting, press the
key. The display shows autodetect ring.
Call the fax machine with the desired frequency so that the fax machine detects it. The display now shows RING detected. At this point you can enable the new ring frequency. To enable the new ring frequency, return to the point at which the display shows
DISTINCT. RING -SEt OPTION.
Press the key. keys. key. To view the available option SEt OPTION - YES or no , press the To confirm your choice, press the key. To return the fax machine to its initial stand-by mode, press the
MORE ADVANCED OPERATIONS 9-5
If you want to move back one function, press the Note:

key. key and

If the fax machine cannot detect that particular frequency, the display will show the message RING NOT DETECT. At this point, press the repeat the procedure.
CHANGING THE LENGTH OF THE ACOUSTIC SIGNAL
This function is only enabled in some countries. When the fax machine is set up for automatic reception with recognition of the type of call, it behaves as follows: if it is being called by a fax machine, it will automatically prepare to receive a document after the preset number of rings if it is being called by a telephone, it will emit an acoustic signal for a time of 20 seconds, after which, if you still have not lifted the handset, it will automatically prepare to receive a document. If you want, you can change the length of the acoustic signal as follows: Press the Press the Press the Press the Press the Press the Press the key. keys until the display shows INSTALLATION. key. keys until the display shows TEL. LINE SETUP. key. keys until the display shows FAX/TEL TIMER. key. The display shows the predefined value of 20 seconds. keys. key. key. key.

To view the available option PBX FLASH - YES or no , press the To confirm your choice, press the key.
Having enabled the Flash function, to switch from the private branch exchange (PBX) to the public line, press the key before dialling the telephone or fax number (the letter "E" appears on the display).
MORE ADVANCED OPERATIONS 9-11

ENABLING/DISABLING ECM

The ECM (Error Correction Mode) is a system for correcting the errors caused by interference on the line. This function only has effect if it has been enabled both on your fax machine and on your correspondent's fax machine and is indicated by a letter "E" appearing on the display. The fax machine is set up to send documents in this mode. However, you can set it up to send documents in normal mode, as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Press the Press the Press the Press the Press the Press the key. keys until the display shows FAX SET-UP. key. keys until the display shows VARIOUS SETT. key. key to select ECM. keys.
To view the available option ECM - yes or no press the To confirm your choice, press the key.
9-12 MORE ADVANCED OPERATIONS
10PRINTING REPORTS AND LISTS
PRINTING REPORTS PRINTING LISTS
PRINTING REPORTS AND LISTS 10-1

PRINTING REPORTS

By printing out reports, the fax machine enables you to check the result of all the transactions carried out (transmission and reception), the volume of documents handled and provides a lot of other useful information. The fax machine prints the following reports: Power failure report: it is always and automatically printed after a power failure, if there are documents in the memory. Once normal operating conditions have been restored, the fax machine will automatically print a report indicating the number of pages in the memory up to that time that you have lost. In this case, it is advisable to print the activity report to track down the number or name of the persons who sent you the documents that were lost. Activity report: contains information about the last 42 transactions carried out (fax transmission and reception operations), which the fax machine keeps in its memory and is printed automatically after the thirty-second transaction or on request. Last transmission report: contains information about the last transmission and can be printed, once programmed, always and automatically after each transmission or on request at the desired moment. Failed transmission report: also contains information about the last transmission but is printed automatically only when the transmission has failed. The fax machine is set by default to print this kind of report automatically, if you want to disable it, see the relevant section. Last broadcast transmission report: contains information about the last broadcast transmission and may be printed always and automatically after each broadcast transmission or on request at the desired moment. Caller list: contains the last 20 calls received (telephone or fax).

OK impossible connection check with other party receiver does not answer err. while transmitting resend from page: err. while transmitting resend pages: LINE busy DOCUMENT too Long

01 and 10

check the document stop pressed errors while receiving check with other party
Remove the document from the ADF and reinsert it. Then try connecting again. No action. Call the correspondent and ask to send you the document again.
11-4 TROUBLESHOOTING GUIDE

Code 11

Message
Cause of error During reception, a printing error occurred. Reception continued in the memory but the space left in the memory was filled before reception was completed. The document was received but the printing quality is unsatisfactory. The correspondent did not leave any document in the ADF and did not set up fax machine for polling transmission. Print cartridge malfunction.
What to do Correct the fault and wait for the document in the memory to be printed.
impossible reception memory full

Call the correspondent.

errors while polling check with other party
Call back the correspondent.
cartridge error 76. replace CARTridge!

Replace the cartridge.

Any problems that may arise are generally indicated by acoustic signals (accompanied, in some cases, by visual signals: ERROR LED error messages on the display. indicator on) or by
The fax machine also emits acoustic signals and shows messages on the display, which do not indicate an error condition.

ACOUSTIC ERROR SIGNALS

Short 1 second signal You pressed an incorrect key during an operating phase. Long 3 second signal plus error LED indicator on Transaction not carried out correctly. Continuous signal Request to hang up if you forgot to do so after an operation that required the handset to be lifted. Note: To turn off the ERROR LED indicator, press the key.
TROUBLESHOOTING GUIDE 11-5

OTHER ACOUSTIC SIGNALS

Short 1-second signal Transaction carried out successfully. Intermittent 20-second signal Prompt to lift the handset to answer a telephone call.
11-6 TROUBLESHOOTING GUIDE

12MAINTENANCE OPERATIONS

REPLACING THE PRINT CARTRIDGE CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE CLEANING THE OPTICAL READER CLEANING THE CASING REMOVING JAMMED DOCUMENTS REMOVING JAMMED SHEETS OF PAPER

ENVIRONMENTAL CONDITIONS

Temperature.. from +5 oC to +35 oC (operating) from -15 oC to +45 oC (transport) from 0 oC to +45 oC (short and long-term storage) Relative humidity. 15%-85% (operating/short and long term storage) 5%-95% (transport)
OPTICAL READER CHARACTERISTICS
Scanning method.. CIS Scanning resolution: - Horizontal. 8 pixels/mm - Vertical STANDARD. 3.85 lines/mm - Vertical FINE.. 7.7 lines/mm
TRANSMISSION CHARACTERISTICS
Transmission speed. approx. 7 sec (14400 bps) (*) Capacity of document feeders. Automatic Document Feeder (ADF): 10 sheets A4 (70-90 gr/m2)

A-2 APPENDIX

RECEPTION CHARACTERISTICS
Printing system.Printing on plain paper, bubble ink jet printer Max. printing width..204 mm Max. printing length.282 mm Printing paper..A4 (210 x 297 mm) Paper feed..Plain paper cassette (max 40 sheets of 80 gr/m2)
TELEPHONE ANSWERING DEVICE CHARACTERISTICS (ONLY MODEL WITH A BUILT-IN TELEPHONE ANSWERING DEVICE)
Recording capacity: about 18 minutes Memo 2 outgoing messages Outgoing messages-only function "Toll saver" function Fast access from console and remote location Access code Call transfer message Message recording Retention of messages in case of a power failure. (*) = Test Sheet Slerexe Letter with standard resolution, MMR compression. (**) = With the paper support extension.

APPENDIX A-3

MANUFACTURER
Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Via Jervis, 77 - 10015 IVREA (TO) ITALY
If the fax machine is not working as it should, or you require information or clarification from the manufacturer, call the number indicated on the "Warranty Card".

A-4 APPENDIX

APPENDIX A-5

ECO-FRIENDLY

ORIGINAL OLIVETTI CONSUMABLES
RESPECT YOUR HEALTH AND THE ENVIRONMENT Olivetti continues in its pursuit to improve the environmental conditions and protect the environment in which it operates. It provides its customers with safe and reliable consumables in respect of the best operating conditions, and strives to ensure the full environmental compatibility of its technologies and production processes. Olivetti bases its production aims on respect of the principles of environmental protection and the conservation of natural resources for future generations. To this aim, Olivetti has adopted the following environmental policy measures: to conform to the provisions of the national laws by taking the necessary steps to change its management policy towards the safeguarding of the environment, to take environmental aspects into consideration right from the decision-making processes involved in the design of consumables, to use materials that have a lighter impact on the environment, to avoid using raw materials containing excipients that are believed to cause cancer, to avoid manufacturing consumables that, during normal use, may cause harm to man or the environment, and to collaborate with organizations that promote the principles of environmental protection. To implement a schedule of periodic checks of environmental performance, with the spirit of prevention that comes from the improvement achieved, such as: To reduce in the estimate and design phase the production of waste and pollutants, by carrying out incoming tests on the goods received; To use thermal, electrical and transformation energy with high efficiency, to save nonrenewable natural resources; To choose processes and equipment with a low energy consumption both inside the company and towards suppliers; To recover and recycle the materials and consumables that permit effective, concrete collection processes: paper, cardboard, aluminium/iron, PET, glass, packaging wood. All consumables are manufactured in such a way as to limit the environmental impact and conform to the regulations in force. Olivetti has banned the use of a number of hazardous substances (chromium, cadmium, mercury, lead and others) in the manufacture of its products.