Getting Started

DIGITAL VOICE RECORDER

Recording

Set the HOLD switch to the HOLD position. All operation buttons are disabled. This feature is useful when the recorder has to be carried in a handbag or pocket. Remember to reset the HOLD switch before attempting to use the recorder.
The alarm will sound at the scheduled time even if the recorder is set to HOLD. The recorder will then begin to play the file associated with the alarm once you press any button. The recorder functions as follows with the HOLD switch set to the HOLD position: If the recorder is playing, the display goes dark when playback of the current file has completed. When you set the HOLD switch to the HOLD position while playing back, you can still adjust the volume using the VOLUME control. If the recorder is recording, the display goes dark when the recorder stops recording automatically upon running out of free memory.

Playing Back

Press the FOLDER button to select the desired folder (A, B, C or S). When you select folder S, the current date subfolder appears on the display.
If you select folder S, press the + or button to select the desired date subfolder.

Inserting Batteries

Lightly press down on the arrow and slide the battery cover open. Insert two size-AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. Time/Date screen appears. The hour indicator flashes, indicating the start of the Time/Date setup process. (See Setting Time/Date for details)
VN-120 VN-240 VN-480 VN-120PC VN-240PC VN-480PC
Press the FOLDER button to select the desired folder (A, B, C or S). Press the + or button to select the file to play back. If you select folder S, select the desired date subfolder.
When you select the desired date subfolder, it is useful to press and hold the + or button for 1 second or longer. The recorder locates the next date subfolder that contains recorded files.

a Current folder

Press the REC button to start recording. The Recording/playing lamp turns red, and recording starts.

b Date to record

An optional Ni-MH Rechargeable Battery from Olympus can be used for the recorder.

INSTRUCTIONS

Y Replacing Batteries
When appears on the display, replace the batteries as soon as possible. Size-AAA alkaline batteries are recommended. When the batteries are depleted, appears on the display, and the recorder shuts off. It is recommended to set the HOLD switch to the HOLD position before you replace batteries to maintain the current settings (time/date, etc.). For your convenience,the recorder also logs the current settings in nonvolatile memory at hourly intervals.
Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.

How to Use the Clip

To stop recording, press the STOP button. New recordings are saved as the last file in the folder.
Press the PLAY button to start playback. The Recording/playing lamp turns green, and the elapsed playing time is indicated on the display. Use the VOLUME control to adjust the volume to your liking.
a Current folder b Current file number c Playing time

Y To Pause Recording

To pause
c Current recording mode d Current file number e Recording time f Remaining recording time (REMAIN)
Press the REC button during recording. , PAUSE appears on the display and the Recording/playing lamp flashes.

To resume recording

Y Canceling Playback

To stop

Y Standby Mode and Display Shut Off
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjuku-ku, Tokyo 163-0914, Japan. Tel. 03-3340-2111 Two Corporate Center Drive, Melville, NY 11747-3157, U.S.A. Tel. 1-800-622-6372 (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730 (Letters) Postfach 08. 20034 Hamburg. Germany. 2-8 Honduras Street, London EC1Y 0TX, United Kingdom, Tel. 020-7253-2772 http://www.olympus.com
If the recorder is stopped or paused for 60 minutes or longer during recording or playing, it goes into Standby (power-save) mode, and the display shuts off. To exit Standby mode and turn on the display, press any button.
Press the REC button again. , Recording will resume at the point of interruption.
Press the STOP button. , The recorder stops in the middle of the file being played.

To resume playback

Press the PLAY button again. , Playback will resume at the point of interruption. When you play back a file in the date subfolder without choosing a specified file, the recorder will play back all the files in the selected date subfolder from filename 01. When you play back a file immediately after recording the file, only the most recently recorded file will be played back.

Setting Time/Date (TIME)

If you have set the time and date, information as to when a sound file was recorded is stored automatically with that file. The time and date must be set to enable management of files in folder S (VN-240/VN-240PC/ VN-480/VN-480PC), for the alarm playback function, and for the timer recording (VN-480/ VN-480PC). When you install batteries for the first time or each time you replace the batteries, the hour indication will flash. In such a case, be sure to set the time and date by following steps 5 through 9 described below.
Press the area that the arrow points to. Do not force the clip wider, as it may break.

Notes on the Folders

The recorder has four folders: A, B, C, and S. To change the folder selection, press the FOLDER button while the recorder is stopped.

Identification of Parts

Microphone jack Clip Display (LCD panel) Recording/playing lamp DISPLAY button STOP button 0 (Rewind) button/ button PLAY button ERASE button MENU button/ FOLDER button ENTER button/INDEX button* VOLUME control 9 (Fast Forward) button/ + button Battery cover PC (USB) terminal* Built-in speaker REC (Record) button Microphone Earphone jack

Press and hold the MENU button for 1 second or longer. Press the STOP or PLAY button until TIME flashes on the display. Press the ENTER button. The hour indicator flashes. Press the STOP or PLAY button to set the hour. Press the ENTER button to accept the minute. The minute indicator flashes. Pressing the button enables the hour setting again.

2,4,6 3,5,7 1,8

Folders A, B, and C Each recorded file is stored in a folder. Using folders to classify files makes it convenient to find files you want to access later. a Current folder Folder S (VN-240/VN-240PC/VN-480/VN-480PC) This folder has date subfolders* from January 1 to December 31. Up to 10 files can be stored in each date subfolder, a useful feature for schedule management by storing a certain day's schedule for future reference. To switch between date subfolders, select the S folder, then press the + or button while the recorder is stopped. Up to a total of 100 files can be recorded in folder S.
* There is one subfolder for each day of the year.
If FULL appears on the display, you cannot record in the selected folder. In such a case, erase unnecessary files or download to PC (VN-120PC/VN-240PC/ VN-480PC). If the recorder is placed directly on a table when recording a meeting, it tends to pick up table vibrations. Put a notebook or other item between the table and the recorder for clearer recording. Even if you press the DISPLAY button, the display will not change to current recording time if the remaining recording time is 5 minutes or less. When remaining recording time falls to 1 minute or less, the Recording/playing lamp flashes red. The recorder will enter Stop mode if it has been left paused for 10 minutes or longer. In case of difficult acoustic conditions or low speakers voice, recording in HQ or SP is recommended. Also, usage of an external microphone (sold separately) could improve the quality of recordings.
Y Forwarding and Rewinding

Fast Forward

Press and hold the 9 button while playing a file. , When you release the 9 button, the recorder will resume normal playback.

Rewind

Press and hold the 0 button while playing a file. , When you release the 0 button, the recorder will resume normal playback. No sound is heard from the built-in speaker during fast forwarding or rewinding. The end of the file is located by pressing and holding the 9 button during fast forwarding. The recorder will pause at the end of the file. If you do not release the 9 button, the recorder will continue fast forward. The beginning of the file is located by pressing and holding the 0 button during rewinding. The recorder will pause at the beginning of the file. If you do not release the 0 button, the recorder will continue rewinding.

LCD Display Information

Folder S (schedule)

Y Changing Playing Speed

You can change the playing speed by pressing the PLAY button while the recorder is playing back.
Normal speed Slow playback ( -20%) Fast playback (+30%)

Folder A

Folder B

Folder C

You can select an option for the display of the recorder. This help review and confirm different recorder settings and file information.

State of the recorder

File Date subfolder
Operation Press and hold the STOP button Press the DISPLAY button
Display The total number of files recorded in the folder and remaining recording time appears on the display. Time Remaining recording time Date Time. (with folder A, B or C selected) The selected indication appears on the display each time the recorder is stopped. The display switches between current recording time and remaining recording time. Playing time Remaining playing time Recording date of the file Recording time of the file Playing time. When the slow playback mode is selected, the SLOW appears and, for the fast playback mode, FAST appears on the display while the recorder is playing back. The recorder stops playing when you press the STOP button while playing back in the slow/fast mode, or when it reaches to the end of the file. If you once press the STOP button and start playback again, the recorder will play back files in normal speed as well.

Maximum of 100 files

* INDEX button.VN-240/VN-240PC/VN-480/VN-480PC PC (USB) terminal.VN-120PC/VN-240PC/VN-480PC
After setting the date, press the ENTER button. This completes the time/date setup procedure. Press the MENU button.
Maximum of 100 files in folder S.
Press the STOP or PLAY button to set the minute. Repeat steps 5 and 6 to continue to set the year, month and date in the same way.

While in Stop mode

Y Locating the beginning of the file
While the recorder is playing back in the slow/fast mode, pressing the + or button forwards or rewinds to the beginning of the previous or next file respectively. If an index mark is encountered midway, playback begins at that point. (See Index Marks for details)
While in record mode While in playback mode
Press the DISPLAY button Press the DISPLAY button
You can switch the time indication between the 12-hour system and the 24-hour system by pressing the DISPLAY button while you are setting the hour or minute. You can change the order of the date indication by pressing the DISPLAY button while you are setting the year, month, or day. (Example: February 14, 2004) E2-2993-01 AP0312

Maximum of 10 files

Maximum of 100 files in each folder Total of 300 files.
Y Listening with earphones
You can listen to files by connecting earphones to the earphone jack. If an earphone is connected, the speaker doesn't emit sound. Sound will be played back monaurally.
* An earphone is not provided with VN-120,VN-120PC,VN-240 and VN-480. You can use any standard 3.5mm monaural earphone or headphone.
2003.12.25 BZ2993T4 INST EN 1
Erasing from Folder A, B or C
You can easily erase unnecessary files. Sequential file numbers are reassigned automatically.
Using the menu function, you can change various settings according to your preference.

Other Function

Alarm Playback Function ( ) Resetting the Recorder (CLEAR)
This function resets the current time and other settings to their initial status. It is useful if you are having problems with the recorder, or if you want to erase the entire memory of the recorder.

Specifications

Recording medium: Recording time: Built-in flash memory VN-120 (16 MB) / VN-120PC (16 MB) HQ mode: Approx. 43 min SP mode: Approx. 65 min LP mode: Approx. 121 min VN-240 (32 MB) / VN-240PC (32 MB) HQ mode: Approx. 88 min SP mode: Approx. 133 min LP mode: Approx. 245 min VN-480 (64 MB) / VN-480PC (64 MB) HQ mode: Approx. 177 min SP mode: Approx. 267 min LP mode: Approx. 493 min Electret Condenser Microphone (monaural) Built-in 28 mm round dynamic speaker 120 mW 3.5 mm diameter, impedance 8 3.5 mm diameter, impedance 2 k Two AAA (LR03 or R03) batteries or Two Ni-MH rechargeable batteries Alkaline batteries: About 25 hours Ni-MH rechargeable batteries: About 19 hours 99 (L) 39 (W) 21.5 (T) mm VN-120/VN-240/VN-480: 66.5 g (including batteries) VN-120PC/VN-240PC/VN-480PC: 68 g (including batteries)
Basic operation of the menu mode
Y Erasing One File at a Time
Press the FOLDER button to select folder A, B, or C. Press the + or button to select the file to be erased. Press the ERASE button. Press the + or button to select the YES. Press the ENTER button.

Menu setting screen

Press and hold the MENU button for 1 second or longer while the recorder is stopped. Press the STOP or PLAY button to select what you would like to set up. The selected menu item flashes. Use the + or button to change the setting. Press the ENTER button to confirm the setting. Press the MENU button to close the menu.
Move the selection one position up/increase the number.
You can use the alarm playback function to sound the alarm tone for 5 minutes at the scheduled time. Within this 5 minutes, pressing any button other than the HOLD switch starts the recorder to play back the pre-selected file. a In Menu mode selection. SET, ON, OFFAfter selecting SET, press the ENTER button to set the time. With the alarm playback function, only one file can be played back. Select a file for the function before setting the time. For S folder, all files contained in the selected date subfolder are played back.

a Alarm indicator

Hold the STOP button, and hold the ERASE button for 3 seconds or longer. Press the + or button to select the YES. Press the ENTER button. Microphone: Speaker: Maximum power: Earphone jack (monaural): Microphone jack (monaural): Power supply: Continuous battery use time: Dimensions: Weight:
Y To cancel an alarm playback
For in the menu mode, select OFF and press the ENTER button.
Regardless of the selected folder, once the alarm playback is set, it operates every day unless the setting is canceled. To view the current setting, select ON, and then press the ENTER button. The alarm tone stops automatically if no button is pressed within 5 minutes after the alarm starts. The file is not played back in this case. If the recorder has no recorded file in the selected folder, the alarm playback function is not available. Alarm playback occurs every day unless it is set to OFF. Even if no file is recorded in the days date subfolder, the beeps will sound. In such a case, no sound is heard even if you press some button while the alarm is sounding.
Note If you leave the recorder untouched for 8 seconds or longer before you press the ENTER button in Step 3, Clear mode will be canceled, and the recorder will enter Stop mode.

General Precautions

Read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
Y Erase All Files from a Folder
Move the selection one position to the left.
Move the selection one position to the right.
Press the FOLDER button to select folder. Press the ERASE button twice. Press the + or button to select the YES. Press the ENTER button.
Move the selection one position down/decrease the number.
The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is not applied. If you press the MENU button during a menu setup operation, the recorder will stop and apply the items that were set to that point.

Timer Recording (TIMER) (VN-480/VN-480PC)
You can schedule for automatic recording, specifying the start time and end time of recording. When the timer-controlled recording completes, the setting is released. In Menu mode selection. SET, ON, OFFAfter selecting SET, press the ENTER button to set the time.
Warning regarding data loss
Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. For important recorded content, we recommend you to write it down somewhere (for VN-120/VN-240/VN-480) or make a back-up by downloading to a PC (for VN-120PC/VN-240PC/ VN-480PC).
If you leave the recorder untouched for 8 seconds or longer before you press the ENTER button, Clear mode will be canceled, and the recorder will enter Stop mode.

Erasing from Folder S

(VN-240/VN-240PC/VN-480/VN-480PC)
To erase S folder, select S folder, and then press the ERASE button repeatedly to select your desired erasing mode. Each time you press the ERASE button, the erasing mode changes in the following order: by file by date by month by folder disabled.
Recording Modes (HQ SP LP)
You can select from among three recording modes: HQ (High Quality) mode, SP (Standard Playback) mode and LP (Long Playback) mode. In Menu mode selection. HQ, SP, LP

Mode Model

Y To cancel the timer setting
For the timer in the menu mode, select OFF, and then press the ENTER button.
To view the current setting, select ON, and then press the ENTER button. With this function, you can set only the start and the end time of recording. The current settings of the recording mode, microphone sensitivity, VCVA and folder are applied for the settings before you set timer-controlled recording. The setting exceeding the remaining recording time is not allowed. You can record at any time even it is not within the specified recording duration. However, if that makes the remaining recording time insufficient for the timer-controlled recording, the recording will not complete. If any operation is ongoing, the timer-controlled recording is overridden.

For safe And Correct Usage
Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. Do not store the recorder in places exposed to excessive moisture or dust. Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. Do not place the recorder on top of or near electric appliances such as TVs or refrigerators. Avoid sand or dirt. These can cause irreparable damage. Avoid strong vibrations or shocks. Do not disassemble, repair or modify the unit yourself. Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart). Keep the unit out of the reach of children.
* Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use. * Your recorded contents are for your personal use or pleasure only. It is prohibited to record copyrighted material without permission of the copyright holders according to copyright law. * Specifications and design are subject to change without notice for improvement of performance.

Accessories (Optional)

Ni-MH Rechargeable Battery Charger: BU-400 Ni-MH Rechargeable Battery: BR401 Connecting cord (Earphone jack Microphone jack): KA232* Plug adapter (Mini miniplug Miniplug): PA3 Noise-Cancellation microphone: ME12 Electret condenser microphone: ME10 Headset: E99 Telephone pickup: TP6 Accessories marked* should be used in combination with the PA3 plug adapter.
VN-120 / VN-120PC Approx.43min Approx.65min Approx.121min
VN-240 / VN-240PC Approx.88min Approx.133min Approx.245min
VN-480 / VN-480PC Approx.177min Approx.267min Approx.493min
Y Erasing One File at a Time in a Date Subfolder

HQ SP LP

a Current recording mode
Press the FOLDER button to select the folder S. Press the + or button to select the date subfolder. Press the PLAY button. Press the + or button to select the file to be erased. Press the STOP button. Press the ERASE button. Press the + or button to select the YES. Press the ENTER button. Sequential file numbers are reassigned automatically.
The recording time shown above is for one continuous file. The available recording time may be shorter than specified if several files are recorded. (Use the remaining time and recorded time only as references.)
Moving File Between Folders
You can move files recorded in folders A, B and C to other folders. The moved file is added at to the end of the destination folder.

Batteries

Warning
Microphone Sensitivity (HI
In Menu mode selection. HI, LOW
Microphone sensitivity is adjustable to meet your recording needs. HI: High-sensitivity mode that records sounds in all directions. LOW:Low-sensitivity mode suited for dictation.
To ensure successful recording, make a test recording to choose appropriate microphone sensitivity before recording. If you choose HI, we recommend setting the recording mode to HQ or SP to best take advantage of the higher sensitivity. If you choose HI, background noise may be high depending on the recording conditions.

Y Erase All Files in a Date Subfolder
Press the FOLDER button to select the folder S. Press the + or button to select the date subfolder to be erased. Press the ERASE button twice. Press the + or button to select the YES. Press the ENTER button.
a Microphone sensitivity display
Choose the file you want to transfer and press the PLAY button to play it. Press and hold the FOLDER button for 1 second or longer while the file is playing. Press the + or button to choose a destination folder. Press the ENTER button. The destination folder and the number of the moved file appear on the display, and moving is completed.
Batteries should never be exposed to flame, heated, short-circuited or disassembled. Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. Never use any battery with a torn or cracked outer cover. Keep batteries out of the reach of children. If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for servicing.

USA RFI

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

Troubleshooting

Q1 Nothing happens when a button is pressed. A1 The HOLD button may be set to HOLD. The batteries may be depleted. The batteries may be inserted incorrectly. Q2 No sound or quiet sound is heard from the speaker while playing back. A2 The earphone plug may be plugged into the recorder. The volume may be set to the minimum level. Q3 Recording is not possible. A3 By pressing the STOP button repeatedly while the recorder stops, check if the display shows: The remaining recording time in the selected folder may have reached 00:00. The number of files is 100 Check if the display shows FULL by pressing the REC button. The number of files of the same date in folder S may have reached 10. Q4 The playback speed is too fast (slow). A4 The recorder may be set to Fast (slow) Playback. Q5 The remaining recording time seems too short. A5 Some files may be stored in the S folder. Hold the STOP button while in the S folder. The display will show the total number of recordings in the S folder. Q6 You cannot move the file. A6 The number of recorded files in the destination folder may have reached 100. Make sure that you havent transferred to or from the S folder.

Y Erase All Files in a Month Subfolder
Press the FOLDER button to select the folder S. Press the ERASE button three times. Press the STOP or PLAY button to select the month subfolder to be erased. Press the ENTER button. Press the + or button to select the YES. Press the ENTER button.
Using The Variable Control Voice Actuator (VCVA)
When the microphone senses that sounds have reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops it when the volume drops. Particularly helpful for extended recording, the VCVA not only conserves memory by turning off recording during silent periods, but also makes playback more efficient and convenient. In Menu mode selection. ON, OFF
The Recording/playing lamp is lit during recording. When the recorder is in Standby mode, the Recording/playing lamp flashes and VCVA flashes on the display. a
a Destination folder b Destination number of the file

Canadian RFI

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications. Cet apparail numerique ne depasse pas les limites de Categorie B pour les emissions de bruit radio emanant dappareils numeriques, tel que prevu dans les Reglements sur lInterference Radio du Department Canadian des Communications. CE mark indicates that this product complies with the European requirements for safety, health, environment and customer protection. Lindication CE signfie que ce produit est conforme aux exigences concemant la scurit, la sant, lenvironnement et la protection du consommateur. Das CE Zeichen besttigt die bereinstimmug mit den Europischen Bestimmungen fr Betriebssicherheit und Umweltschutz. Il marchio CE indica che questo prodotto conforme alle norme della comunit europea per quanto riguarda la sicurezza, la salute, lambiente e la protezione del consumatore. La marca CE indica que este producto se encuentra de conformidad con las exigencias europeas sobre seguridad, salud, medio ambiente y proteccin al consumidor.
If the destination folder is full (100 files), FULL appears on the display, and you cannot move the file to that folder. You cannot move files between folder S and the other folders.
Index Marks (VN-240/VN-240PC/VN-480/VN-480PC)

a VCVA indicator

Y Erase All Files in the S Folder
Press the FOLDER button to select the folder S. Press the ERASE button four times. Press the + or button to select the YES. Press the ENTER button.
Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file.

System Sounds (BEEP)

The recorder beeps to alert you to button operations or warn you of errors. System sounds may be turned off. In Menu mode selection. ON, OFF

If the alarm playback function has been set, the alarm will sound at the scheduled time even if the system sounds are disabled.
Press the INDEX button during recording (pause recording) or playback to set an index mark. An index number appears on the display.

Y Clearing an Index Mark

Press the ERASE button while the index number appears for 2 seconds on the display.
Up to 10 index marks can be set in a file. Sequential index marks numbers are reassigned automatically.

DIGITAL VOICE RECORDER

INSTRUCTIONS

VN-5200PC VN-3200PC

Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Shinjuku Monolith, 3-1 Nishi-Shinjuku 2-chome, Shinjyuku-ku, Tokyo 163-0914, Japan. Tel. +81 (0)3-3340-2111 http://www.olympus.com
3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610, U.S.A. Tel. 1-888-553-4448 http://www.olympusamerica.com
For customers in North and South America:
Declaration of Conformity
VN-5200PC/VN-3200PC DIGITAL VOICE RECORDER OLYMPUS IMAGING AMERICA INC. 3500 Corporate Parkway, P.O. Box 610, Center Valley, PA 18034-0610,U.S.A. Telephone Number: 1-888-553-4448 This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Model Number: Trade Name: Responsible Party: Address:
Tested To Comply With FCC Standards

FOR HOME OR OFFICE USE

Canadian RFI:
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications. Cet appareil numrique ne dpasse pas les limites de la Catgorie B pour les missions de bruit radio manant dappareils numriques, tel que prvu dans les Rglements sur lInterfrence Radio du Dpartement Canadien des Communications.

U1-BS0175-01 AP0808

Introduction
The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. The utmost care has been taken to ensure the integrity of the contents of this document. In the unlikely event that a questionable item, error, or omission is found, please contact our Customer Support Center. Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded.
Trademarks and registered trademarks:
Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation. Macintosh is the trademark of Apple Inc.
Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

h Safe and Proper Usage

Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.

Getting Started

h Identification of Parts
1 Built-in Microphone 2 MIC (Microphone) jack 3 HOLD switch 4 USB terminal 5 STOP (4) button 6 PLAY/OK (`) button (Rewind) button 8 Battery cover 9 FOLDER/INDEX button

EAR (Earphone)

jack ! Display (LCD panel) @ Record/play indicator light # REC (s) button $ + button ! % 9 (Fast Forward) button ^ button & DISP/MENU button @ * ERASE (s) button ( Strap hole

# $ % ^ & *

Strap is not supplied. Use the optional accessory.

Display (LCD panel):

1 Folder indicator 2 [ ] Microphone sensitivity indicator [ ] Variable Control Voice Actuator indicator [ ] Record mode indicator [K] Fast playback indicator [J] Slow playback indicator
3 Guide indicator 4 Character information display Recording level meter 5 Battery indicator 6 Erase lock indicator 7 Current file number

h Inserting Batteries

1 Lightly press down on the arrow and slide the battery cover open.
2 Insert two size-AAA alkaline batteries, observing the correct polarity.
3 Close the battery cover completely.
When the HOLD switch is set to the direction of the arrow, the display is turned off after [HOLD] is displayed. Follow the next step without regard to it. An optional Ni-MH Rechargeable Battery (BR401) from Olympus can be used for the recorder.

Replacing the Batteries:

When [N] appears on the display, replace the batteries as soon as possible. Size-AAA alkaline batteries are recommended. When the batteries are depleted, [O] appears on the display, and the recor-der shuts off. To replace the battery, make sure that you set the HOLD switch to the opposite direction of the arrow before replacing.

h Power Supply

Power on: Slide the HOLD switch in the direction opposite that indicated by the arrow. Power off: Slide the HOLD switch in the direction indicated by the arrow while the recorder is not in operation.
Standby Mode and Display Shut Off:
If the recorder is stopped for 5 minutes or longer during recording or playing, it goes into Standby (power-save) mode, and the display shuts off. To exit Standby mode and turn on the display, press any button.

Setting the HOLD switch to the direction of the arrow holds the current status, and all button operations are disabled. Remember to release the HOLD switch to use the recorder.
h Setting Time and Date [Time & Date]
If you have set the time and date, information as to when a sound file was recorded is stored automatically with that file. When you install batteries for the first time or each time you replace the batteries, the Month indication will flash. In such a case, be sure to set the time and date by following steps 4 through 6 described below.
1 Press and hold the DISP/MENU button for 1 second or longer to go to the main menu.
2 Press the 9 or 0 button to select [Sub Menu]. 3 Press the PLAY/OK (`) button.
[Time & Date] appears on the display, and [ ] flashes.

Time & Date

4 Press the 9 or 0 button to select the item to set.
Select the item from Month, Day, Year, Hour and Minute with a f lashing point.

1. 108 12:00 AM

5 Press the + or button to set.
Follow the same steps by pressing the 9 or 0 button to elect the next item, and press the + or button to set.
6 Press the PLAY/OK (`) button to complete the setup screen.
The clock will start from the set date and time. Press the PLAY/OK (`) button according to the time signal.

7.2508 3:00 PM

7 Press the STOP (4) button to close the menu mode.
This completes the time and date setup procedure. Notes: You can choose between 12 and 24 hour display by pressing the DISP/MENU button while setting the hour and minute. You can change the order of the date indication by pressing the DISP/MENU button while you are setting the year, month, or day.

Recording

h Notes on the Folders
The recorder provides five folders, [F], [G], [H], [I] and [ ]. To change the folder selection, press the FOLDER/INDEX button while the recorder is stopped. Note: Up to a total of 200 files can be recorded in each folder.

Current folder

h Recording
1 Pre ss t he F O L D E R / INDEX button to select the desired folder.

a Current folder

15m15s

14m15s

2 Press the REC (s) button to start recording.
The record/play indicator light turns red, and recording starts. If you start recording after inserting the earphone into the earphone jack on the recorder, you can hear the sound being recorded. The sound volume on the recording monitor can be adjusted by pressing the + or button. b Current recording mode c Current file number d Recording time e Remaining recording time f Recording level meter

Remain 22h52m46s

3 Press the STOP (4) button to stop recording.
New recordings are saved as the last file in the folder.

h To Pause Recording

To Pause:
While the recorder is during recording mode, press the REC (s) button.

[Rec Pause] appears on the display.

Rec Pause

To Resume Recording:
Press the REC (s) button again.
Recording will resume at the point of interruption.
h LCD Display Information
You can select an option for the display of the recorder. This will help review and confirm different recorder settings and file information.

State of the recorder

While in stop mode While in record mode While in stop mode or playback mode

Operation

Press and hold the STOP (4) button Press the DISP/ MENU button Press the DISP/ MENU button

Display

While holding the button down, remaining recording time and remaining memory are displayed. Each press switches the display in the order of recording elapsed time, remaining recording time and recording level meter. Each press switches the display in the order of playback elapsed time, remaining playback time, date of recording and time at recording.

Playback

h Playback
1 Press the FOLDER/INDEX button to select the desired folder.
2 Press the 9 or 0 button to select the file to playback.
3 Press the PLAY/OK (`) button to start playback.
The record/play indicator light turns green, and the elapsed playing time is indicated on the display. a Current file number b Playing time

14m25s

4 Press the + or button to select the proper sound volume.
The display shows the volume level. You can choose between [00] to [30].

h Canceling Playback

To Stop:
Press the STOP (4) button.
The recorder stops in the middle of the file being played.

To Resume Playback:

Press the PLAY/OK (`) button again.
Playback will resume at the point of interruption.
h Forwarding and Rewinding

Fast Forward:

While the recorder is during playback mode, press and hold the 9 button.
When you release the 9 button, the recorder will resume normal playback.

Rewind:

While the recorder is during playback mode, press and hold the 0 button.
When you release the 0 button, the recorder will resume normal playback. Notes: The recorder pauses when it reaches to the end of the file during fast forwarding or fast rewinding. Pressing and holding it continues fast-forwarding or fast-rewinding. If there is an index mark or temp mark in the middle of the file, the recorder will stop at that location.
h Locating the Beginning of the File
While the recorder is during playback mode (playback or playback in slow/fast mode), press the 9 or 0 button.
Jumps to the beginning of the next file or the file being played back.
Note: If there is an index mark or temp mark in the middle of the file, the recorder will stop at that location.

h Changing the Playback Speed
While the recorder is during playback mode, press the PLAY/OK (`) button to change the playback speed.
Normal speed Slow Playback (-25%) Fast Playback (+50%)
Notes: When the slow playback mode is selected, the [J] appears and, for the fast playback mode, [K] appears on the display. Even if playback is stopped, the changed playback speed will be retained. The next playback will be at that speed.
You can easily erase unnecessary files. Sequential file numbers are reassigned automatically.
h Erasing One File at a Time
1 Press the FOLDER/INDEX button to select folder.
2 Press the 9 or 0 button to select the file to be erased. 3 Press the ER ASE ( s ) button.

a File to be erased

4 Press the 9 button to select [Start]. 5 Press the PLAY/OK (`) button.

Erase:

File Erase!
h Erase All Files from a Folder
1 Pre ss t he F O L D E R / INDEX button to select the folder to be erased.

a Folder to be erased

2 Press the ER ASE ( s ) button twice.

Cancel

3 Press the 9 button to select [Start]. 4 Press the PLAY/OK (`) button.

All Erase!

Erase Done
Notes: An erased file cannot be restored. The file set to erase lock will not be erased. If operation is not executed for 8 seconds during the setting, it will return to the stop status. Completion of erasing may take several seconds. Do not attempt to remove, replace battery or attempt any other functions on the voice recorder during this period because data may be corrupted.

Menu mode

h The levels of the menu screen and the operation buttons [Main Menu/Sub Menu]
The setting can be switched by putting the recorder in menu mode.
Step 1 Put the recorder in menu mode.
Step 4 Complete the menu mode setting.
Step 2 Select the menu item in the main menu or sub menu screen.
Main menu screen Rec Mode
Sub menu screen Format System Language Contrast LED Beep

Mic Sense VCVA Sub Menu

Main Menu Time & Date
The menu item with REC mark can be set even during recording.
the setting item Step 3 Selectsetting screen. in the

Cancel the setting.

DISP/MENU
Press and hold the button for 1 second or longer to put the recorder in menu mode.
Go to the setting screen from the main menu or sub menu screen. Confirm the item selected in the setting screen, PLAY/OK (`) and go back to the main menu or sub menu screen. Complete the menu mode setting. (If pressed while the setting screen is displayed, the item being selected will not be set.)
Switch the items of the setting screen in the main menu or sub menu screen. 0 or 9

STOP (4) or REC (s)

h Basic Operation of the Menu Mode
1 While the recorder is during stop mode, press and hold the DISP/MENU button for 1 second or longer. 2 Press the 9 or 0 to select the menu item.
Go to the setting screen of the selected menu item. To set the sub menu, select the [Sub Menu] from the main menu screen. And select and set the menu item from the sub menu screen in the same manner.
Guide icon: Tells you the next button to use by flashing.

Rec Mode

a [ ]: Press the PLAY/OK (`) button (Goes to the next screen). b [ ] or [ ]: Press the 9 or 0 button (Changes the item).
3 Press the PLAY/OK (`) button.
4 Press the 9 or 0 button to select the setting.
To go to the main menu screen after the sub menu setting, select [Main Menu] from the sub menu screen.
5 Press the PLAY/OK (`) button to confirm the setting. 6 Press the STOP (4) button to close the menu.
Note: The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is not applied.
h Recording Modes [Rec Mode]
The recording mode can be chosen from [HQ] (high quality sound recording), [SP] (standard recording), and [LP] (long-term recording).

In Menu mode selection:

Mode: HQ VN-5200PC VN-3200PC Mode: SP Mode: LP
Approx. 35 hours Approx.69 hours Approx. 221 hours 20 minutes 35 minutes 30 minutes Approx. 8 hours Approx. 17 hours Approx. 54 hours 40 minutes 10 minutes 40 minutes

Current recording mode

05m35s

00m00s

Notes: The recording time shown above is for one continuous file. The available recording time may be shorter than specified if several files are recorded. (Use the remaining time and recorded time only as references.) The above-noted recording times indicate times after deletion of the manual data stored in the recorder.
h Microphone Sensitivity [Mic Sense]
Microphone sensitivity is adjustable to meet your recording needs.
In Menu mode selection: Sense: Conf. ( g) Sense: Dict. (i)
Note: To ensure successful recording, make a test recording to select appropriate microphone sensitivity before recording.
Microphone sensitivity indicator
h Using the Variable Control Voice Actuator [VCVA]
When the microphone senses that sound has reached a preset volume, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops it when the volume drops.

In Menu mode selection: VCVA: Off VCVA: On

VCVA indicator

Adjust the Start/Stop Actuation Level:
1 While the recorder is during recording mode, press the 9 or 0 buttons to adjust the pause sound level.
The VCVA level can be set to any of 15 different values. a VCVA Level b Start level (moves to the right/left according to the set level)
Note: The record/play indicator light is lit during recording. When the recorder is in Standby mode, the Record/Play indicator light flashes and [VCVA] flashes on the display.

h Locking Files [Lock]

Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder.
In Menu mode selection: Lock: Off Lock: On

Erase lock indicator

h System Sounds [Beep]
Informs a button operation or a wrong operation of the recorder by sound. System sounds may be turned off.
In Menu mode selection: Beep: Off Beep: On

h LED [LED]

You can set it so the Record/Play indicator light does not turn on.
In Menu mode selection: LED: Off LED: On
h LCD Contrast Adjustment [Contrast]
Display contrast can be adjusted in 12 levels.
In Menu mode selection: You can adjust the LCD display contrast level from [01] to [12].

Contrast:Level06

h Set the Display Language [Language]
You can select the display language for this recorder.
In Menu mode selection: Lang.: English Lang.: Franais Idioma: espaol

Lang. : English

h Formatting the Recorder [Format]
If you format the recorder, all files will be removed and all function settings will return to defaults except date and time settings. Transfer any important files to a computer before formatting the recorder.
1 The Sub Menu opens. 2 Press the 9 or 0 to select [Format]. 3 Press the PLAY/OK ( `) button.
[ ] and [Cancel] flashes alternately.

Format: Cancel

4 Press the 9 button to select [Start]. 5 Press the PLAY/OK ( `) button.
After the [Data All Cleared] message is on for 2 seconds, [Sure? Cancel] will turn on.

Sure?:

6 Press the 9 button again to select [Start]. 7 Press the PLAY/OK (`) button.
Formatting begins and [Format Done] displays when formatting ends.

Format!

Format Done
Notes: It may take up to a minure to finish the initialization. Do not remove the battery or detach the battery compartment from the recorder during that time. Otherwise data may be damaged. Never format the recorder from a PC. When the recorder is formatted, all the stored data, including locked files, are erased.
h Viewing System Information [System]
You can check the recorder's information on the menu screen.

Recorders Version

Version : 1.00

Other Functions

h Index Marks
If index marks are placed, you can quickly find a location you want to listen to in fast forward and fast rewind and when cuing a file.

Setting an Index Mark:

1 While the recorder is during recording (pause r e c o r d i n g) o r p l ay back mode, press the FOLDER/INDEX button to set an index mark.

Index 06 Set

Clearing an Index Mark:
1 Locate the index you want to clear. 2 Press the 9 or 0 button to select the index mark to delete. 3 Press the ERASE (s) button.

Index 02

Index 02 Clear
Notes: Index marks cannot be placed on files created on machines other than Olympus IC recorders, but temp marks can be placed instead to temporarily remember desired locations. Temp marks are temporary markings, so if you move to another file, or connect the recorder to a computer, they will be automatically erased. Up to 16 index and temp marks can be set in a file. Index or temp marks cannot be set or erased in a locked file.

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h Connecting to Your PC
Apart from using this unit as a recorder, you can use it as an external memory for your computer, as a storage device. The audio files recorded by this recorder can be played back on your computer using Windows Media Player. You can also transfer the WMA files downloaded with Windows Media Player to your recorder and enjoy them (excluding files with copyright protection).
1 Connect the recorders USB terminal to a PC USB port or USB hub.
Once [Remote] is displayed, you can save or read the data.

USB terminal

2 Transfer the audio files to your computer.
Connect the recorder to your computer and launch Explorer. The recorder will be recognized as a removable disk. Each of the five folders is named as DSS_FLDA, B, C, D and E. The audio files are saved in these folders. All the audio files recorded by this recorder will be in WMA format. i.e.: VN-5200PC: VN_520001.WMA VN-3200PC: VN_320001.WMA If you are using Windows 2000, Windows Media Player must be installed on the PC.

Remote

Sending the date
3 Click the [ ] on the task bar located at the lowerright corner of the screen. Click [Safely Remove Hardware].

Receiving the data

h Using the recorder on your PC

Windows

Operating System:
Microsoft Windows 2000/XP/Vista (Standard Installation)

Compatible PCs:

Windows PCs equipped with more than one free USB port

Macintosh

Mac OS X 10.2.8 ~ 10.5 (Standard Installation)
Apple Macintosh series equipped with more than one free USB port The support service will not cover if your PC has been updated from Windows 95 or 98 to Windows 2000/XP/Vista. Any failure on a self-modified PC will not be covered under the operational warranty. Notes: NEVER disconnect the USB while the record/play indicator light is flashing in red. If you do so, the data may be destroyed. Refer to the user's manual for your PC regarding the USB port or USB hub on your PC. As the noise may cause adverse effects on electronics devices nearby the recorder, unplug the earphone when you connect the recorder to a PC.

General Precautions

Read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. The warning symbols indicate important safety related informa tion. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
Warning regarding data loss:
Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. For important recorded content, we recommend you to write it down somewhere or make a back-up by downloading to a PC. Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reasons is excluded from Olympuss liability.
For safe and correct Usage
Use your earphones only after sufficiently reducing the volume of the earphones, otherwise hearing impairment and/or hearing disorders may occur. Do not use your earphone at a high volume for an extended period of time as hearing impairment and/or hearing disorders may occur. Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is in use may corrupt the file. Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. Do not store the recorder in places exposed to excessive moisture or dust.

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Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. Do not place the recorder on top of or near electric appliances such as TVs or refrigerators. Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment. Avoid sand or dirt. These can cause irreparable damage. Avoid strong vibrations or shocks. Do not disassemble, repair or modify the unit yourself. Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or gocart). Keep the unit out of the reach of children.

Battery

V Warning
Under no circumstances insert any other parts than the main unit into the battery compartment. This may result in battery leakage, overheating, fire or explosion. Battery should never be exposed to flame, heated, short-circuited or disassembled. Do not attempt to recharge alkaline, lithium or any other non-rechargeable battery. Never use any battery with a torn or cracked outer cover. Keep battery out of the reach of children. If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor: 1 remove the battery immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for servicing.

Troubleshooting

Q1: Nothing happens when a button is pressed. A1: The HOLD switch may be set to [HOLD] position. The batteries may be depleted. The batteries may be inserted incorrectly. Q2: No sound or quiet sound is heard from the speaker while playing back. A2: The earphone plug may be plugged into the recorder. The volume may be set to the minimum level. Q3: Recording is not possible. A3: By pressing the STOP (4) button repeatedly while the recorder stops, check if the display shows: The remaining recording time in the selected folder may have reached [00:00]. The number of files is 200. Check if the display shows [Memory Full] by pressing the REC ( s ) button. Q4: The playback speed is too fast (slow). A4: The recorder may be set to fast (slow) Playback.

Specifications

Recording medium: Built-in flash memory Overall frequency: VN-5200PC: HQ mode: 200 to 13,000 Hz SQ mode: 200 to 7,000 Hz LP mode: 200 to 3,000 Hz VN-3200PC: HQ mode: 200 to 13,000 Hz SQ mode: 200 to 7,000 Hz LP mode: 200 to 3,000 Hz Recording time: VN-5200PC: 512 MB HQ mode: Approx. 35 hours 20 minutes SP mode: Approx. 69 hours 35 minutes LP mode: Approx. 221 hours 30 minutes VN-3200PC: 128 MB HQ mode: Approx. 8 hours 40 minutes SP mode: Approx. 17 hours 10 minutes LP mode: Approx. 54 hours 40 minutes Microphone: Electret Condenser Microphone (monaural) Speaker: Built-in 23 mm round dynamic speaker Maximum power: 250 mW Earphone jack (monaural): 3.5 mm diameter, impedance 8 Microphone jack (monaural): 3.5 mm diameter, impedance 2 k Power supply: Two AAA (LR03) batteries or Two Ni-MH rechargeable batteries Continuous battery: Alkaline batteries: Approx. 37 hours Ni-MH rechargeable batteries: Approx. 25 hours Dimensions: 102 (L) mm x 37 (W) mm x 18.8 (T) mm (without protrusions) Weight: 64.8 g (including battery)
The above-noted recording times indicate times after deletion of the manual data stored in the recorder. The manual data can be deleted by connecting to a computer and deleting or by formatting the recorder. For details, please see Formatting the Recorder [Format]. Before deleting the data, please make a backup file of the PDF data of the manual. Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use. Your recorded contents are for your personal use or pleasure only. It is prohibited to record copyrighted material without permission of the copyright holders according to copyright law. Specifications and design are subject to change without notice for improvement of performance.
h Accessories (Optional):
Ni-MH Rechargeable Battery Charger: BU-400 (Europe only) Ni-MH Rechargeable Battery: BR401 Connecting cord (Earphone jack Microphone jack): KA333 Noise-Cancellation microphone:ME52 Electret condenser microphone: ME15 Dual monaural earphone: E20 Telephone pickup: TP7 Neck Strap: ST26

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